BIS Locker Manual Instruction

Guangdong Be-tech Security Systems Limited
BIS Locker Manual

Instruction
Version 2014 Page1 total 45

Content
1. System Overview ........................................................................................................................................... 3

1.1. System components ............................................................................................................................ 3
The Locker (Be-Tech code:C1100M9-12GX) ...................................................................................... 3
1.2. Mifare RFID Electronic Cyber Locker Introduction .............................................................................. 4
1.3. RFID card encoder............................................................................................................................... 4
1.4. BIS Locker V1.0.3.0 ............................................................................................................................. 4
1.1.1. Hardware requirements ............................................................................................................. 5
1.1.2. The requirements for the PCs OS are: ...................................................................................... 5
2. Before software installation ............................................................................................................................ 5
2.1. In Win 7 ................................................................................................................................................ 6
2.2. Win 8 .................................................................................................................................................... 9
3. Software installations ................................................................................................................................... 10
4. Load software ............................................................................................................................................... 15
5. Before programming a lock .......................................................................................................................... 16
5.1. Locker type......................................................................................................................................... 16
5.2. Create Locker Number ...................................................................................................................... 18
5.2.1. Create locker ........................................................................................................................... 18
5.3. Create Mater keys.............................................................................................................................. 20
5.4. Encoder driver installation ................................................................................................................. 23
5.5. Encoder selection .............................................................................................................................. 26
6. Main steps to program a lock ....................................................................................................................... 27
6.1. System ID card (S50)......................................................................................................................... 27
6.2. Lock setting card (S50) ...................................................................................................................... 30
6.3. Emergency cards (S50) ..................................................................................................................... 31
6.4. Assign member (Operator log in) ....................................................................................................... 32
7. Issue guest card (S1=S)............................................................................................................................... 39
8. Self select function ( S1=D) ......................................................................................................................... 40
8.1. Allow Self select function on the software ......................................................................................... 40
8.2. Program Key card with self select function ....................................................................................... 41
8.3. Opearation with the Key card ............................................................................................................ 41
8.3.1. Lock the locker......................................................................................................................... 41
8.3.2. Unlock the locker ..................................................................................................................... 41
9. Back up database......................................................................................................................................... 42
10. Software registration .................................................................................................................................. 43
11. Trouble and Shooting ................................................................................................................................. 44
11.1. Run software error ........................................................................................................................... 44
11.2. Encoder is not working ..................................................................................................................... 44
11.3. Illegal card error ............................................................................................................................... 44
11.4. Low voltage alarm ............................................................................................................................ 44

1. System Overview
1.1. System components

The Locker (Be-Tech code:C1100M9-12GX)

1.2. Mifare RFID Electronic Locker Introduction
(C1100M9-12GX)
Reset Button
Note: S1= “S” stands for Assigned-Use key mode (Hotel lock function);
S1=“D” stands for Free-Use key mode;
S2 functional switch is useless on this system.
1.3. RFID card encoder

It is used for reading and writing cards
RW-41
1.4. BIS Locker V1.0.3.0

We have the pleasure in recommending you the electronic locker management system (BIS Locker V1.0.3.0)
issued by Be-Tech and with Be-Tech highly encryption scheme, which can be work with our Cyber series
locker (Be-Tech code: C1100M9-12GX) through simple instruction to meet lots of project needs, such as
Spa/Fitness center, Resorts, Golf clubs, Sauna, Sport center, Gym center and so on.
The BIS software comes on a CD. The software can be installed on any PC running Windows 98, 2000, NT,
XP, Vista, Win 7, Win 8, Win sever 2003, Win server 2008.

1.1.1. Hardware requirements
Most common brand PCs that meet the requirements for Windows98, 2000, NT, XP, Vista, Win 7, Win 8, Win
sever 2003, Win server 2008 can be used
1.1.2. The requirements for the PCs OS are:
Windows 98/NT/2000/XP/Vista/7/8
2. Before software installation
Closing UAC is necessary before installing be-tech locking system, otherwise you will get an error while
running the software, and then you can not use the software. Please see below to close in Win 7 and Win 8.

2.1. In Win 7
Press “Star” in the Win 7, you see the screen as below, and then type “UAC”

You see “Change User Account control

Settings”, click it

Choose
“Never notify”,
and press
“OK”, restart
your
computer.

2.2. Win 8
Choose “Never
notify”, and press
“OK”, restart your
computer.

3. Software installations
Find out Be-tech installation “exe” file and double click.
Double click the file

and prepare to install
Click Next


Note:
For OS Win 8, please install the

software locating in other local disk
except C:, otherwise that would be
some little problem when you run the
software. The problem is caused by
the security level of Win 8, not by BIS
software.



4. Load software
Double click the icon,
If you can’t run the software in QS Win 8, please right click “BIS Hotel 5.7” and select “Run as administrator”
Select the application language.
The dialogue will not pop up if select “Don’t show this

dialog again”
There are two databases available for Be-tech locking

system, “Microsoft Access” and “SQL Server”
Ms ACCESS is for stand alone computer to issue card,
which is contained after installing the software.
Before using SQL severs, you have to install SQL

database first.
SQL database is for multi-computers to issue
cards, regarding to how to run SQL, please contact
us for more information.
Click “OK”, you will see the screen shows as below

If you did not setup the

operator, then you can
continue as clicking “OK”,
you will see as below
5. Before programming a lock
Before programming a lock, make sure all of the information is ready, such as locker types, locker numbers,
time sections, emergence cards, staff cards are completed.
5.1. Locker type

Choose the “Type ID” and

enter “Type Name”, and
click “Add”
After adding all the

“Locker Types”, you
will see the “Locker
Types” showing on the
software.

5.2. Create Locker Number
5.2.1. Create locker
“All locker” is normally for setting guest locker.
Create Group
Create Locker

You can change “Name Template” and “ID

Template”
Due to every floor own 10 lockers that we

should set the total number to 10. The
door name set to “10##”, the door ID set to
“1000##”, both of their start number is “1”.
Click the Apply button to finish the
operation. Follow the above steps to add
all the lockers of each floor
Choose the
locker and right
click, setup the
locker type. You
can select all
lockers or one
by one.

5.3. Create Mater keys

Click “Members”, choose “Member Management”

Right Click “All

Emergency Cards”,
you will see the
options, and then
click “Create
Group”, “new
group” is created.
The cards in this
group can open
locks freely, without
any limitations.

A window will turn up, now the window

requires you to fill in the member information.
After all the information has been registered,
click the Apply button to finish the
procedure and click the Cancel button to
return to the system. Follow the above steps
to add all the members into the system.
Notice:
Every Member code template is the unique and it is a sign of member. So before the adding, please assign
the code template to every member by a plan.

5.4. Encoder driver installation
Insert the encoder, there will be a window popping up “found new hardware”, you need to install the driver, if
there is nothing popping up, you need to find out device manager to fix the driver installations.

Right click
Follow the guidance to find out the

RW-41 folder.

After a while, driver

installs complete, you
will see the encoder
details in the Device
Manager

5.5. Encoder selection

6. Main steps to program a lock
Making a lock accept key cards, there are four key points are required.
1. System ID card
2. Lock setting card
6.1. System ID card (S50)
 Sector
what we use for out locking system are 0.1.2 sectors,

normally defaulted sector is “0” which is for locking
system, “1” is for lift control system, “2” is spare
sector.
 Using for setting the initialized locks
It needs to be selected as the lock is reset or the lock is

newly installed.
 Reset system password (need to restart)
The system returns to Be-tech’s password.

Enter 6 digits system password (numbers only),

and click using for setting the initialized locks, and
then click “issue”.
Note:
1. If you just test something of the lock,
please do not change the system ID,
otherwise the cards can not be used
anymore in new software.
2. Issuing a system ID card with changing
password is normally for the hotel that has
been completed already.
3. The previous cards without changing
system ID can not be used to open the
doors in the same hotel after new system
ID is set.
Click “OK”
Click “OK”
Click ‘OK”

If you already changed the password, you will see red

words saying “system password has been changed 1
times”, it means you have already changed the
password for 1 time
Explanation of System password: Software, key card, lock,, their original system password has been set; we
call it “Be-tech password”. (However, clients no need to know what the original password is).
Why we need to change the system password?
Due to there are so many clients all over the world, all locks are with “Be-tech password”, they are not safe
that we can open all doors as if we keep a general card, we have to issue a new system ID card to change the
system ID, then new system is no more “Be-tech password”. The system ID is changed, and all relative
components must be matched with system ID so that the whole system is working.

6.2. Lock setting card (S50)
Lock setting card is used for setup lock’s ID number, meaning to set which is the locker 1, locker 2…….
Select one locker, right click and find out “lock setting”
Click “OK” to issue card.
Scan the lock with lock setting card,

green light and 1 beep from the lock
means lock ID is set to the lock.

Note: If you have 100 lockers, you have to issue 100 times lock setting card, because every locker with
different locker NO., we have to issue different cards to set up different lockers. However, 100 times is not
meaning 100 cards, you can issue the lock setting cards with only 1 card. For example, you already issued
the lock setting card for locker 000001, and then take the card to scan the door, 1 beep, green light, setting is
OK, and at this time the locker is 000001. To setup locker 000002, we can use a new card or the 000001 lock
setting card, after issuing, the door ID would be changed 000002, at this time the lock setting card is 000002.
And then scan the lock, 1 beep, green light, setting is OK, and the door ID is 000002. Even though the
previous ID is 000001, after scanning the ID 000002 and the door will change into ID 00002
6.3. Emergency cards (S50)

Emergency cards: it can open the door without any limitations.

After issuing the cards, these cards are

able to open door.
6.4. Assign member (Operator log in)

You can setup operator’s permission



Set the permissions of

operator.

According to customer’s requirement, you can set the

permissions of the user.
After setup the

operators, you
have to enter
operator code
and login
password to
access software

 No permission
You can operate all of the

options in the software.

 With permissions
When you enter the

operator that with
permissions, so you will
see there would be some
options you can’t run.

7. Issue guest card (S1=S)
Make sure System ID,

lock setting, are done,
double click the locker
number in the software,
you will see guest card
screen as below
Guest card is done, then take this card to the

corresponding locker, try to open the lock.
Green light and 1 beep, motor run from the
lock, so you can open the locker. It will lock
after 4 second automatically.

8. Self select function ( S1=D)
Self select function occupies sector 14, so make sure your cards have been encrypted,
otherwise there will be error when programming the card.
Need to setup the information before programming card keys, such as: locker type, locker ID,
and setup locker’s system ID, locker ID, emergncy cards.
8.1. Allow Self select function on the software

8.2. Program Key card with self select function
8.3. Opearation with the Key card

8.3.1. Lock the locker
When the locker is under unlocked status, scan the key card to the card key read, then locker is locked.
8.3.2. Unlock the locker
Unlock the locker with same key card.
Note :Emengncy key is able to open the locker by one time, if you want to make it work
again, you need to encoder it agian on the software.

9. Back up database
When all of setup is done in the software, backup the database is necessary.
It is necessary to back up the

database to another place,
such as another computer or
USB storage, in case that the
computer is broken, you can
get the back up in other
place.

10. Software registration
Normally, there will be user register in 30 days after you install the software. In that case, you need to have
the software registered; so please send this user code to Be-Tech for a registered code. Otherwise, you can’t
use the software anymore out of 30 days.
Note: The user code will be changed when close it and re-start. Different user code is required different
registered code.
If you want to have the software registered after software installed, you can click “Help” and “Register”, then
you will see the “User register”

11. Trouble and Shooting
11.1. Run software error
Solution: Close the UAC following”2. Before software installation”
11.2. Encoder is not working
Solution: Check if the driver is installed
Check if the care is put on the encoder
Check if the ecoder model is correct
11.3. Illegal card error
Reason: The card’s system ID is different from software’s. Check if the software is changed system ID. If the
software is not changed system ID (as below), the card is ever changed system ID. In this case, you have to
use another new cards.
11.4. Low voltage alarm

If you hear 8 beeps and green light when you open the lock, which means low voltage alarm, replacing the
batteries is necessary.


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Guangdong Be-tech Security Systems Limited

BIS Locker Manual

Version 2014 Page1 total 45

1. System Overview ........................................................................................................................................... 3

Version 2014 Page2 total 45

1.1. System components

Version 2014 Page3 total 45

S1=“D” stands for Free-Use key mode;

S2 functional switch is useless on this system.

1.3. RFID card encoder

1.4. BIS Locker V1.0.3.0

Version 2014 Page4 total 45

1.1.2. The requirements for the PCs OS are:

2. Before software installation

Version 2014 Page5 total 45

Version 2014 Page6 total 45

You see “Change User Account control

Version 2014 Page7 total 45

Version 2014 Page8 total 45

Version 2014 Page9 total 45

Find out Be-tech installation “exe” file and double click.

Double click the file

Version 2014 Page10 total 45

Version 2014 Page11 total 45

For OS Win 8, please install the

Version 2014 Page12 total 45

Version 2014 Page13 total 45

Version 2014 Page14 total 45

Double click the icon,

Select the application language.

The dialogue will not pop up if select “Don’t show this

There are two databases available for Be-tech locking

Before using SQL severs, you have to install SQL

Click “OK”, you will see the screen shows as below

Version 2014 Page15 total 45

If you did not setup the

5. Before programming a lock

5.1. Locker type

Version 2014 Page16 total 45

Choose the “Type ID” and

After adding all the

Version 2014 Page17 total 45

“All locker” is normally for setting guest locker.

Version 2014 Page18 total 45

You can change “Name Template” and “ID

Due to every floor own 10 lockers that we

Version 2014 Page19 total 45

5.3. Create Mater keys

Version 2014 Page20 total 45

Right Click “All

Version 2014 Page21 total 45

A window will turn up, now the window

Version 2014 Page22 total 45

Version 2014 Page23 total 45

Follow the guidance to find out the

Version 2014 Page24 total 45

After a while, driver

Version 2014 Page25 total 45

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