LAND BANK OF THE PHILIPPINES

SYSTEMS IMPLEMENTATION DEPARTMENT

TEL. NO. 405-7426, 522-0000 LOC. 2337, 2594, 2665

REGULAR ACICDES

SYSTEMS USER’S MANUAL

VERSION 1.0

Jocelyn dG. Cabreza

EVP, BBS
LAND BANK OF THE PHILIPPINES
REGULAR ACICDES

TABLE OF CONTENTS
CHAPTER I: SYSTEM OVERVIEW.................................................................................... 1
CHAPTER II: GETTING STARTED.................................................................................... 2
1. Hardware/Software Requirements............................................................ 2
2. Installation Procedure............................................................................... 2
3. Initial Log on.............................................................................................. 6
CHAPTER III: USER ADMINISTRATION MENU............................................................... 8
A. Enrollment of Users.................................................................................. 8
B. Log on....................................................................................................... 11
C. Reset Password (Unlocking of ID)........................................................... 12
D. Deletion of User........................................................................................ 13
E. Printing of List of Users............................................................................ 14
F. Change Password.................................................................................... 15
G. Configuration of Agency Name and Signatories...................................... 16
CHAPTER IV: ACCOUNT NUMBER ENROLLMENT MENU............................................ 18
CHAPTER V: DATA ENTRY.............................................................................................. 19
1. Add Record............................................................................................... 19
2. Delete Record........................................................................................... 21
3. Edit Record............................................................................................... 22
4. Generate File............................................................................................ 23
5. Import File................................................................................................. 25
6. Initialize File.............................................................................................. 27
CHAPTER VI: UPLOADING OF ACIC FILE...................................................................... 28
CHAPTER VII:APPROVING OF ACIC FILE...................................................................... 31

REG ACICDES User’s Manual

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Chapter I. System Overview

Regular ACICDES is a stand-alone data entry system that will facilitate the processing of
voluminous ACIC for Regular demand deposit accounts of various agencies/clients of the bank for
uploading thru weAccess. This will eliminate the Bank’s manual encoding of ACIC in FIAS. The
facility will be available to agencies with Regular ACIC accounts enrolled in the weAccess.

Additional module in weAccess was created for uploading of Accountant’s Advice/Advice on

Checks Issued and Cancelled (ACIC) generated from the Regular ACICDES.

Using the new Regular ACICDES shall have the following advantages:

Supports various printer modules

Improved security features
Users Administration Function
Output File generated can be uploaded thru weAccess
Branch personnel will have more time for other tasks.

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Chapter II. Getting Started with Regular ACICDES

1. Hardware/Software Requirements
Category Specification
Hardware
Processor 1 Ghz or Better
RAM 512 GB or more
Hard Drive Space 20 GB available or more

Software
Operating System Windows XP SP2/Windows 7
Database Engine Microsoft Jet/ MS Access
Framework .Net Framework 3.5
Report generator Crystal Reports

2. Regular ACIC Data Entry System Installation Procedure

1. Insert installation CD into optical media drive (CD ROM) and then browse the main folder to view
the following items. Double click “setup.exe”.

2. This application requires the .NET Framework 3.5 to work. This framework will automatically be
installed if is not detected on the computer. If this is the case perform step 4 to 7, otherwise,
proceed to step 8.

3. This screen1 will appear when the installation of the .NET Framework 2.0 is triggered.
4. Click “Accept” button.

1 Actual screen color may vary.

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5. Installation of .NET Framework 2.0 will commence.

6. Click “Yes” button when this screen appears. Make sure to save all work in progress any unsaved
changes may be lost.

7. Log-in to the computer after the rebooting process. Installation will automatically resume.

8. Click “Next” button when this screen appears.

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9. Choose “Everyone” then click “Next” button when this screen appears.

10. Confirm installation by clicking “Next” button.

11. Wait until installation is complete.

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12. Click “Close” button after installation is complete.

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3. Initial Log-in
3.1 After the successful installation of the system, the icon will be automatically
created on the desktop.

3.2 Double-click and the Log-in screen will appear (follow figure 1.0 to 1.3).

Figure 1.0
Log-in screen

3.3 A pre-defined administrator ID (Admin01) and password (Admin01) will be provided for the
initial log-in.

3.4 Upon initial log-in, the system will require the user to change the password.

Figure 1.1
Change
Password
Screen

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3.5 The agency configuration screen will appear. Input agency name then click “Save”.

Figure 1.2
Agency
Configuration
screen

3.6 If data inputted is valid, this screen will appear. Click “OK”.

Figure 1.3
Confirmation
screen

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Chapter III. User Administration Menu

There are three-level access defined in the system, namely:

Administrator
Supervisor
User

A. Enrollment of Users
1. After the Admin ID has logged-in, click the “Administration” menu (as shown in Figure 2.0) and
User Enrollment Screen will then be prompted;

Regular ACICDES Administration Account Number Enrollment Change Password Logoff

Figure 2.0
Main menu

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2. Then Click the “Add” Button to start enrollment of users (as shown in Figure 2.1).

Figure 2.1
User
administration
menu

3. Input the following information in the corresponding fields except for “Password”: (as shown in
Figure 2.2).

User ID 6-16 alphanumeric characters

Last Name User’s last name, up to 40 characters
First Name User’s first name, up to 40 characters
Middle Initial User’s middle initial, up to 3 characters
User Level Select if User, Supervisor or Administrator

Note: The system automatically utilizes the data entered in the user ID as the user’s
initial password. Force changing of password will be imposed upon initial log in by the
newly enrolled user.

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Figure 2.2
Add user
menu

4. Click “SAVE” button. The message “User successfully added” will appear. Click “OK” again to
close the confirmation window (as shown in Figure 2.3).

Figure 2.3
Add user
menu
confirmation

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B. Log-on

The system prompts the user to FORCE CHANGE the password on two conditions:
1. initial log-in of user; and
2. when passwords are reset

Figure 3.0
System log-in
screen

Figure 3.1
Password
change

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C. Reset Password (Unlocking of ID)

Resetting of password is done by the administrator ID. When passwords are reset, the defined user
ID automatically becomes the password. The system prompts the user to change password upon
log-in.

1. Choose the user to be reset (user will be highlighted) then click the "Reset" button (as shown
in Figure 4.0).

Figure 4.0
User
administration
menu

2. To confirm resetting of password, click "Yes". Then the following screens will appear to
validate password reset (refer to Figure 4.1 to 4.2).

Figure 4.1
Reset of
password

Figure 4.2
Reset password
confirmation

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D. Deletion of User
Deletion of User is done by the administrator ID. IDs can be deleted if they are no longer needed in
the system.

1. Admin ID selects user to be deleted (as shown in Figure 5.0).

Figure 5.0
User
administration
menu

2. A dialog box pops up to confirm user to be deleted. Click "Yes" to continue deletion of user
(follow Figure 5.1 to 5.2).

Figure 5.1
Delete user
confirmation

Figure 5.2
Informational
message in
deleting user

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E. Printing of List of Users

To print the list of users, click the “Administration” menu and choose “List of System Users” (as
shown in Figure 6.0).

Figure 6.0
List of users

Figure 6.1
Print List of
Users

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F. Change Password

1. To change current password, click the “Change Password” menu (as shown in Figure 7.0).

Regular ACICDES Administration Account Number Enrollment Change Password Logoff

Figure 7.0
Change
password
menu

2. Enter the Current Password then enter the new password twice to confirm change. Click
“OK” button to process change (as shown in Figure 7.1)

Figure 7.1
Password
change screen

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G. Configuration of Agency Name and Company Signatories.

1. To configure the agency name and its signatories, click the "Administration" button (as
shown in Figure 8.0) and follow the foregoing steps

Regular ACICDES Administration Account Number Enrollment Change Password Logoff

Figure 8.0
Administration
menu

Figure 8.1
Configuration
menu

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1.1 Input the corresponding data in the specified fields for both the agency name (as shown in Figure 8.2).
and signatories (as shown in Figure 8.3). Then click “Save”.

Figure 8.2
Configuration
menu screen

Figure 8.3
Signatory
maintenance
menu

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Chapter IV. Account Number Enrollment Menu

1. To enroll the agency’s account number, select the "Account number enrollment" menu (as
shown in Figure 9.0) and click the add button

Figure 9.0
Account
number
enrollment
screen

1.1. To save the inputted account number, click the “Save” button or “Clear” button to reset all
fields to default state.

Figure 9.1
Account
enrollment
confirmation
screen

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Chapter V. Data Entry

Using User/Supervisor’s ID, choose the Regular ACICDES menu (as shown in Figure 10.0). The Regular
ACICDES Data Entry screen will then be prompted;

Regular ACICDES Administration Account Number Enrollment Change Password Logoff

Figure 10.0
Main menu

1. Add Record

To add a new record, click the “Add” button to enable the Account Number, Check Number,
Payee Name, Amount and Date Issued fields for inputting (as shown in Figure 10.1).

Figure 10.1
Regular
ACICDES
screen

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Figure 10.2
Add record
screen

1. Input the following information in the corresponding fields (refer to Figure 10.2).

Account Number Drop down button, choose from the list of

enrolled account number
Check Number Mandatory- 10 characters
Payee Name Beneficiary name, up to 40 characters
Amount Check Amount
Date Issued Issuance Date, MM/DD/YYYY

1.2. To save the inputted data, click the “Save” button or “Clear” button to reset all fields to
default state.

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2. Delete Record

2.1. To delete a record, user selects the record to be deleted. Record selected will be
highlighted then click the delete button(as shown in Figure 11.0).

Figure 11.0
Delete Record
Screen

2.2. A dialog box pops up to confirm user to be deleted. Click "Yes" to continue deletion of
user (as shown in figure 11.1 to 11.2).

Figure 11.1
Delete Record
Screen

Figure 11.2
Delete Record
Screen

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3. Edit Record

3.1 To edit a record, select the record field (record will be highlighted). Click “Edit” button
then change/update the account number, check number, payee name, amount and
date issued (as shown in Figure 12.0).

Figure 12.0
Edit Record
Screen

3.2 To save the inputted data, click the “Save” button.

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4. Generate File

4.1 To convert the database file into text file format, click the “Regular ACICDES” menu and select
“Generate File” (as shown in Figure 13.0)

Figure 13.0
Generate file
option

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4.2 Informational message will appear on the screen

Figure 13.1
Generation
confirmation
screen

4.3 Click the OK button to enable to view and print the report

Figure 13.2
Print report
option

Note : The text file will be automatically saved in the C:\Regular ACICDES\ACIC Files folder

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5. Import File

5.1 To restore a generated text file, click the “Regular ACICDES” menu and select the “Import File”
button (as shown in Figure 14.0).

Figure 14.0
Import file
option

5.2 Select the Drive C:\Regular ACICDES\ACIC File\ folder where the ACIC is automatically save
and click the file to be imported (as shown in Figure 14.1-14.2).

Figure 14.1
Regular
ACICDES
folder

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Figure 14.2
Regular
ACICDES
files

Figure 14.3
Import file
confirmation
screen

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6. Initialize File

6.1 To initialize the database (all records will be deleted). Click the “Regular ACICDES” menu
and choose the “Initialize File” button. (as shown in Figure 15.0)

Figure 15.0
Initialize File
option

6.2 A dialog box is prompted to confirm initializing of database. Then click “Yes” to delete all
records.

Figure 15.1
Initialize File
Confirmation
screen

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Chapter VI. Uploading of ACIC File

1. Login to weAccess front office as Maker

2. Click the ACIC File Upload link.

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3. Click the Upload ACIC File link on the top menu.

4. Click the browse button to select the ACIC file to upload then click Submit.

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5. Confirmation of the upload will be displayed. It will be subject for approval by the Authorizer.

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Chapter VII. Approving of ACIC File

1. Login to weAccess front office as Authorizer.

2. Click the ACIC File Upload link

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3. Click on the corresponding Transaction Reference Number of a file that is pending for authorization

4. The details of the ACIC file upload will be displayed. Click the Approve button to authorize the upload, or
the Disapprove button to disapprove it.

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5. Confirmation page will be displayed. Records in the approved ACIC file will be processed by the ACIC
batch.

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