Project Q Exam Answers

- Elaborate what is a project? Support your answers with examples.
A project is a temporary endeavor undertaken to provide a unique product or service.

1- Project is temporary with definite starting & ending date.
2- When goals are accomplished or when the goals are not achieved Projects end.
3- A unique product, service or result is developed at the end of the project.
4- High Risk: High probabilities of over-running cost and time.
Examples: Building a house - Design a new product - Merge two companies.
- Explain the project life cycle with examples for each phase.
PHASE 1: Initiation Phase:
Aims to define and authorize the project. The project manager takes the given
information and creates a Project Charter. Project Charter authorizes the project and
documents the primary requirements for the project. It includes information such as:
- Project’s purpose, vision, and mission. - Measurable objectives and success criteria.
- Elaborated project description, conditions, and risks.
- Name and authority of the project sponsor. - Concerned stakeholders.
PHASE 2: Planning Phase

The purpose of this phase is to lay down a detailed strategy of how the project has to
be performed and how to make it a success.
Project Planning consists of:
- Defined Scope. - Work Breakdown Structure (WBS).
- Cost/Budget Plan. – Schedule. - Resource Plan (material and labor).
- Communications Plan. - Risk Management Plan. - Procurement Plan.
PHASE 3: Execution Phase
- In this phase, the project manager has to supervise the project and prevent any
errors from taking place. This process is also termed as monitoring and controlling.
- After satisfaction from the customer, sponsor, and stakeholder’s end, he takes the
process to the next step.
PHASE 4: Closing Phase

This is the last phase of any project, and it marks the official closure of the project.
- Explain the plan resource management process? (Inputs)

The process of defining how to estimate, acquire,
manage, and utilize physical and team resources.
1- Project charter: create charter like RACI charter.

2- PROJECT MANAGEMENT PLAN.
-Quality management plan:
the resources that will be required to
achieve and maintain the quality.
-Scope baseline:
the deliverables that drive the types
and quantities of resources that need to be managed.
- Describe the Manage team resources process? (Tools & Techniques)
* INTERPERSONAL AND TEAM SKILLS
- Conflict management
Conflict is inevitable in a project environment
- Withdraw/avoid.
postponing the issue to be better prepared or to be resolved.
- Smooth/accommodate.
Ensure agreement rather than areas of difference.
- Compromise/reconcile. Searching for solutions that bring
some satisfaction to all parties.
- Force/direct. offering only win-lose solutions.
- Problem solves. Create open dialogue that typically leads to consensus and
commitment.
* INTERPERSONAL AND TEAM SKILLS

- Influencing
project managers often have little or no direct authority over team members in a
matrix environment, their ability to influence stakeholders on a timely basis is critical
to project success.
- Leadership
The ability to lead a team and inspire them to do their jobs well.
- Clarify the Control team resources process? (Outputs)
- Differentiate between quality control and quality assurance.

- Illustrate the plan communications management process? (Outputs)
- Explain the process of manage Communications process? (Outputs)

PROJECT COMMUNICATIONS
* PROJECT MANAGEMENT PLAN UPDATES
- Communications management plan
- Stakeholder engagement plan
* PROJECT DOCUMENTS UPDATES

Issue log
Lessons learned register
Project schedule
Stakeholder register
Risk register
*ORGANIZATIONAL PROCESS ASSETS UPDATES
- Illustrate the process of Monitor communications? (Outputs)

- Differentiate at least two Knowledge areas in detail?
- Project Quality Management
Includes all the necessary work to ensure the project deliverables satisfy their
intended purpose.
- QUALITY PLANNING:
Identifying which quality requirements and standards are relevant to the project and
determining how to satisfy them.
- QUALITY ASSURANCE:
Evaluating the overall project performance on a regular basis to provide a confidence
that the project will satisfy the relevant quality standards.
- QUALITY CONTROL:
Monitoring of specific project results to determine if they comply with the relevant
quality standards and identifying ways to eliminate causes of unsatisfactory
performance.
- Project Communications Management

The processes necessary to ensure that the information needs of the project and its
stakeholders are met through development of artifacts and implementation of
activities designed to achieve effective information exchange.
- Plan Communication:
The process of developing an appropriate approach and plan for project
communications activities based on the information needs of each stakeholder,
available organizational assets, and the needs of the project.
- Who needs What - When he/she need it - Who will deliver - How will it be delivered
(report, email...)
- Manage Communications:
The process of ensuring timely and appropriate collection, creation, distribution,
storage, retrieval, management, monitoring, and the ultimate disposition of project
information.
- Monitor Communications:
The process of ensuring the information needs of the project and its stakeholders are
met.
- Contrast the Three (3) Project management processes groups in detail and
support your answers with examples
• Planning processes
Create and maintaining a workable plan to accomplish the work needs that the
project should achieve.
EX: Schedule Development —analyzing activity sequences, activity durations.
• Executing processes
Coordinating people and other resources to carry out the plan to achieve the goal.
EX: Team Development - Information Distribution.
• Controlling processes
Ensuring that project objectives are met by monitoring and measuring progress and
taking corrective action when necessary.
EX: missed activity finish date may require adjustments to the current plan.
-Discuss the quality control in Detail?

Quality Control is the monitoring of specific project results to determine if they comply
with the relevant quality standards and identifying ways to eliminate causes of
unsatisfactory performance.
-Describe the quality management/assurance in Detail?
Quality assurance is evaluating the overall project performance on a regular basis to

provide a confidence that the project will satisfy the relevant quality standards.
- Illustrate the process of develop team? (Inputs, Outputs)
- Differentiate between Develop team process and Manage team Process? (Tools
& Techniques)
-
- Describe in detail and support your answers with examples of your
understanding of:
- QUALITY PLANNING:
Quality Planning is identifying which quality requirements and standards are relevant
to the project and determining how to satisfy them.
EX: Create project flowcharter. Project documents.
- QUALITY ASSURANCE:
Quality assurance is evaluating the overall project performance on a regular basis to

provide a confidence that the project will satisfy the relevant quality standards.
EX: date gathering: create check list , data analysis: process analysis.
- QUALITY CONTROL:
Quality Control is the monitoring of specific project results to determine if they comply
with the relevant quality standards and identifying ways to eliminate causes of
unsatisfactory performance.
EX: inspection: examination, data representation: histograms.
- Illustrate the process of plan Communications Management? (Inputs, Tools

& Techniques, Outputs)
- Explain the process of manage communications? (Inputs, Tools &
Techniques, Outputs)
Explain the Five (5) Project management processes Groups in detail and
support your answers with examples
- Illustrate the process of plan resource management? (Tools & Techniques, Outputs)
- Describe the acquire resources process? (Tools & Techniques, Outputs)

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- Elaborate what is a project? Support your answers with examples.

A project is a temporary endeavor undertaken to provide a unique product or service.

PHASE 2: Planning Phase

PHASE 3: Execution Phase

PHASE 4: Closing Phase

- Explain the plan resource management process? (Inputs)

1- Project charter: create charter like RACI charter.

* INTERPERSONAL AND TEAM SKILLS

- Clarify the Control team resources process? (Outputs)

- Differentiate between quality control and quality assurance.

- Explain the process of manage Communications process? (Outputs)

* PROJECT DOCUMENTS UPDATES

*ORGANIZATIONAL PROCESS ASSETS UPDATES

- Illustrate the process of Monitor communications? (Outputs)

- Project Quality Management

- Project Communications Management

-Discuss the quality control in Detail?

Quality assurance is evaluating the overall project performance on a regular basis to

- Illustrate the process of develop team? (Inputs, Outputs)

EX: Create project flowcharter. Project documents.

Quality assurance is evaluating the overall project performance on a regular basis to

EX: inspection: examination, data representation: histograms.

- Illustrate the process of plan Communications Management? (Inputs, Tools

- Describe the acquire resources process? (Tools & Techniques, Outputs)

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