Workday security roles descriptions

Security Group/Role Description Recommended Assignments Assigned to:

Absence Partner Perform absence management tasks for assigned Agency Family & Medical Leave Supervisory Organization
organizations. Examples include adjusting accruals Coordinators
(primarily Family and Medical Leave adjustments)
and viewing employees on leave. Approval authority
for time off and leave business processes.

Appointing Authority This role is used in business processes where Agency Appointing Authorities Supervisory Organization
Appointing Authority approvals are required.

Budget Professional This role is for agency budget staff who perform Agency CFO, Budget Managers, Agency Cross References
budget functions for assigned organizations. Budget Staff & Agency SABRS Hierarchy
Coordinators (Note: Do not assign
this role to managers. Managers
will inherently have access into
budget information for their
assigned organizations)

Compensation Supplemental view access to workers' compensation Will be assigned by the Workday Supervisory Organization
Auditor who sit outside of the agency but within the agency's support team to all agency comp
current branch (i.e., Executive, Judicial or partners at their branch level
Legislative). The role is used, in addition to the (Agency Employees who manage
compensation partner role and is assigned at the and approve Class/Comp staffing
branch, rather than agency level. processes for pay equity)

Compensation Performs compensation management tasks for Agency Employees who manage Supervisory Organization
Partner assigned organizations. Approval authority for and approve Class/Comp staffing
compensation related staffing business processes. processes

For more information visit Workday.Oregon.gov

Questions or comments? Send us an email [email protected]
Finance Partner Performs financial and accounting services for Agency employees who manage the Supervisory Organization
assigned organizations. The role provides view financial and accounting systems
access to employee job, costing and compensation
information.

HR Analyst View only access to data and business processes; For those individuals who analyze Supervisory Organization
not able to edit/approve actions within the system; HR data for your agency
help ensure business processes continue to route
promptly within the system. May view when an action
is stalled in a business process and can contact
someone to remind them to take action so they
process can progress.

HR Assistant This role allows access to perform HR reporting Agency HR Assistant, Records Supervisory Organization
functions for assigned supervisory organizations. techs who support HR in processing
Examples include access to reports on positions, actions
staffing, compensation, and benefits. This role gives
access to modify position description information and
position job classifications. This role also gives
access to modify worker I-9 information, legal name,
personal photo, and government and other ID's.

HR Executive View all HR setup and operational data for assigned Agency Executive Level HR Supervisory Organization
organizations. Approval authority for HCM business Managers
processes

HR Partner Perform HR management functions for assigned Agency HR Partners/Generalists Supervisory Organization
organizations. Examples include creating and assigned to support specific groups
approving new positions, job assignments, and within an agency. (Employee is
managing the job profile framework. Approval either assigned to the Workforce
authority for HCM business processes. People in Liaison role where they should not
these groups will be receiving notifications and have approval authority; or, the HR
approval requests for staffing actions. Partner role with approval authority -
Never to both roles)

For more information visit Workday.Oregon.gov

Questions or comments? Send us an email [email protected]
Organization Partner Perform organization management functions for Agency employees who maintain Supervisory Organization
assigned organizations. This is assigned to the organization structure and role
employees who support executives with the authority assignments for the agency
to restructure an agency, division or section; editing
and inactivating organizations. Approval authority for
organization business processes.

Position Budget Performs state-wide position budget functions. SABRS Agency Cross References
Specialist Examples include viewing and modifying budget Hierarchy
(Administrator) data, and creating position budgets and
amendments.

Position Budget This role is for agency budget staff who perform Agency SABRS Coordinators Agency Cross References
Specialist budget functions and are the assigned Agency Hierarchy
(Coordinator) SABRS coordinator.

Pre-Employment This role provides the ability to initiate, view, and Agency Pre-Employment check Supervisory Organization
Check Coordinator modify pre-employment and background check specialists
status within Workday.

Protected Worker Specialized role - Allows access to view hidden fields Specialized to a very limited, no Supervisory Organization
Partner for protected workers. This role should be assigned more than 2 within an agency, who
with great caution to only one or two individuals who manage protected worker data
support the agency.

State Payroll Partner View access for payroll technicians to Workday for Agency Payroll Technicians or Supervisory Organization
employment verifications, short-term disability others assigned to support payroll
information, and the ability to receive notifications within an agency
regarding payroll-related changes.

Recruiter Create, qualify, and evaluate applicants for jobs and Agency Recruiters Supervisory Organization
positions for assigned organizations. Initiate

For more information visit Workday.Oregon.gov

Questions or comments? Send us an email [email protected]
 contingent workers and employees hires, including
new positions.

Safety Partner Perform safety management tasks for assigned Agency Safety Managers Location Hierarchy
organizations. Examples include creating and
maintaining safety incident operational data, and
viewing safety setup data and reports. Approval
authority for safety incident business processes.

Talent Partner Perform succession management tasks for assigned CHRO - Workforce Development Supervisory Organization
organizations. Examples include maintaining and centrally assigned, Agency
positions for succession and talent pools. Approval Succession & Talent Planners
authority for succession business processes.

Time Keeper Will perform absence management tasks, in lieu of Agency Time Keepers and/or Supervisory Organization
employee. This role cannot approve time. Payroll staff who enter absence
information on behalf of employees
who do not have computer access

Volunteer Perform HR management functions related to Agency Volunteer Coordinators Supervisory Organization
Coordinator volunteer coordination for assigned organizations.
Examples include creating and approving new
positions, job assignments, and managing the job
profile framework. Approval authority for HCM
business processes.

Workforce Liaison This role gives minimal access to provide managerial Agency Support Staff who support Location Hierarchy
support in the areas of initiating position info Supervising Managers or Supervisory
changes, interview scheduling, initiating onboarding Organizations with staffing or
and editing worker data (e.g., I-9, government and personnel actions
other IDs, home contact info, legal name changes,
photo changes and work contact changes).

For more information visit Workday.Oregon.gov

Questions or comments? Send us an email [email protected]