Kalyani Forge Ltd

SUBJECT : PROCEDURE OF SUPPLIER PROCESS CHANGE MGT.

First Released on :
Dept : Purchase REF.NO.: PUR-DOP-05
12.01.10
Purpose: To establish a system to implement the process changes (Changes related to tools,jigs,fixtures,location

process sequence change, process parameters,machine,KFL suggestion) at supplier end.

Scope : Applicable for steel suppliers

Process Owner: Purchase

Customer: steel suppliers

Sr. Input Activity Output

1 Any improvement / Process change request

Getting process change
suggestion / KFL request from supplier
feedback

2 Process change request Study the changes, review assess Process change request
(Changes related to tools the impact of changes and decide sign off. Verification &
jigs,fixtures,location, the verification and decide the validation process
process sequence, validation methodology
process parameters,
machine
customer suggestion)

3 Process change request Updation of necessary documents Updated PFD,PFMEA

like Process flow diagram, WI,Control plan.
sign off. Verification &
Process FMEA Control plan, WI,
validation process

4 Updated PFD,PFMEA SPC Report

WI,Control plan. Conduct the SPC study before
process change if applicable

Updated PFD,PFMEA
Carryout the process changes
5 WI,Control plan Process change register
and maintain the record of same
Spc report

A
6 Process change register PPAP Documents
Conduct the PPAP at supplier end

Cont..

Cont..

Review the PPAP

result
Kalyani Forge Ltd
SUBJECT : PROCEDURE OF SUPPLIER PROCESS CHANGE MGT.
First Released on :
Dept : Purchase REF.NO.: PUR-DOP-05
12.01.10
7 PPAP Documents Not Ok Reviewed PPAP
Review the PPAP documents
result
A

Ok

8 PPAP samples Getting PPAP batch of 30Nos KFL PSW sign off
PPAP documents along with necessary PPAP
documents

Supporting Documents
Sr.No Document Description Doc.Ref.No.
1 Process flow diagram ___
2 PFMEA ___
3 Control plan ___

Record Description
Sr.No Record Description Record Ref.No.
1 Process change request PUR-FR-10
2 PSW
3 Process change register
4 SPC Report

Prepared by Reviewed by Approved by

Dept Head MR Operations Head

 SUPPLIER PROCESS CHANGE MGT.
ISO/TS16949:2002
Element : 7.1.4
ent the process changes (Changes related to tools,jigs,fixtures,location

eters,machine,KFL suggestion) at supplier end.

Res & Time frame

Manager -SD
( Immediate after process
change )

Manager -SD
(Within two days after
process change request)

Supplier Representative
( Within two days after
getting approval from KFL)

Supplier Representative
(Within two days after KFL
approval)

Supplier Representative
(Within 3 days after KFL
approval)

Manager QA & SD
(Within 2 days after
process change)
SUPPLIER PROCESS CHANGE MGT.
ISO/TS16949:2002
Element : 7.1.4
Manager QA & SD
(One day after pilot batch)

Manager QA
(2days after production of
pilot batch)

Revision no. & Date

00 / 12.01.10

Copy no.
Kalyani Forge Ltd
SUBJECT : PROCEDURE OF PRODUCT CHANGE MANAGEMENT- VENDORS
First Released on : ISO/TS16949:2002 Element
Dept : Purchase REF.NO.: PUR-DOP-06
12.01.10 : 7.1.4
Purpose: To establish a system to imp-lement the Product changes.(Changes related to Product dimensions,Chemical
composition,Mechanical properties)
Scope : Applicable steel suppliers

Process Owner: Purchase

Customer: steel suppliers
Sr. Input Activity Output Res.& Time frame

Customer Drg,Cust
suggestion,risk Modify the KFL drawing PED ( Within 2 days after
1 KFL modified drawing
assesment,TFC,APQP receipt of customer drag.)
timline chart

Issuing of modified Manager -PED

drawing to supplier Collected modified
2 KFL modified drawing (Within day after
development drawing
modification)

Inform the changes in

drawing to supplier Manager -SD (Within 24
Collected modified
3 immediately by Fax,email,telephone Hrs after receipt of modified
drawing
fax/phone/email. drawing)

Manager -SD
Getting revised (Within 2 days after
4 KFL modified drawing Revised quotation
quotation,if required change communication to
supplier)

Manager -SD
5 Revised quotation Preparation and release Purchase P.O (Within 48 Hrs after getting
of P.O,if required. quaotation from supplier)

Preparation of control
plan and issuing control
Control plan,Drawing PED (Within
6 KFL Drg. plan & drawing to
Issue record 2 days after P.O)
supplier. A

Get max 5samples from

Control plan,Supplier the supplier along with Manager -SD ( Within 3 days
layout inspection report KFL sample inspection
7 sample inspection report, after issuing control plan &
& handover to QA for report
Inward register drg.)
inspection

Are Not Ok
Samples

ok?

Ok
Cont..
Kalyani Forge Ltd
SUBJECT : PROCEDURE OF PRODUCT CHANGE MANAGEMENT- VENDORS
First Released on : ISO/TS16949:2002 Element
Dept : Purchase REF.NO.: PUR-DOP-06
12.01.10 : 7.1.4

Cont..

Sr.Officer -QA
KFL sample inspection Feedback to supplier Manager -S.D
8 Fax,email,verbally
report ( Within 48 Hrs after receipt
of sample)

Getting pilot batch of 30 Inward Register

9 PPAP Documents, nos along with KFL inspection report Mnager -SD
Supplier PDI necessary PPAP (Within 4 days after
Remark on GRR
documents
feedback of sample
inspection)

Not Ok
Result
A

Ok

11 Priliminary process Feedback to supplier Email, Fax, Manager -SD

capability , PPM & and continuation of communication (Within 48 Hrs after
comparision sheet production receipt of pilot batch)
PSW sign off

Get previous
12 Email, Fax,Verbally drawing,control plan Obsolete drawing Manager -SD
communication from supplier and control plan (Within 48 Hrs after
obsolete it feedback of pilot batch)
feedback of pilot batch)

Supporting Documents
Sr.No Document Descripion Doc.Ref.No.
1 Drawing ___
2 Control plan DGN-FR-12

Record Description

Sr.No Record Description Record Ref.No.

1 Document issue record
2 Inward register

3 Sample inspection report

5 Purchase order

Prepared by Reviewed by Approved by Revision no. & Date

00 / 12.01.10

Dept Head MR Operations Head Copy no.

Prepared by Reviewed by Approved by

Kalyani Forge Ltd
SUBJECT : PROCEDURE OF PRODUCT CHANGE MANAGEMENT
First Released on : ISO/TS16949:2002 Element
Dept : Purchase REF.NO.: PUR-DOP-06
12.01.10 : 7.1.4
Purpose: To establish a system to imp-lement the Product changes.(Changes related to Product dimensions,Chemical
composition,Mechanical properties)
Scope : Applicable to steel suppliers

Process Owner: Purchase

Sr. Input Activity Output Res.& Time frame

Customer Drg,Cust Modify the KFL KFL modified PED ( Within 2 days after
1 suggestion,risk specifications specifications receipt of customer drag.)
assesment

Issuing of modified Manager -PED

KFL modified Collected modified
2 specifications to supplier (Within day after
specifications drawing
development modification)

Inform the changes in

specifications to supplier Manager -SD (Within 24 Hrs
Collected modified
3 immediately by Fax,email,telephone after receipt of modified
drawing
fax/phone/email. drawing)

Getting revised contract Manager -SD

KFL modified review & quotation,if (Within 2 days after
4 Revised quotation
specifications required change communication to
supplier)

5 Revised quotation Approving the contract Revised contract review Manager -QA
review

Inform to supplier Sr.Officer -QA

8 Revised contract review Fax,email,verbally
Manager -S.D

Inward Register
9 PPAP Documents, Getting first batch along KFL inspection report Mnager -SD
Supplier PDI with MTC (Within 4 days after
Remark on GRR
feedback of sample
inspection)

Not Ok
Result
10

Ok
Priliminary process
11 capability , PPM Feedback to supplier Email, Fax, Manager -SD
PSW sign off and continuation of communication (Within 48 Hrs after
production
receipt of pilot batch)
Supporting Documents
Sr.No Document Description Doc.Ref.No.
1
2

Record Description
Sr.No Record Description Record Ref.No.
1 Inward register

2 Sample inspection report

Prepared by Reviewed by Approved by Revision no. & Date

00 / 12.01.10
Dept Head MR Operations Head Copy no.
Kalyani Forge Ltd
SUBJECT : PROCEDURE OF PRODUCT CHANGE MANAGEMENT
First Released on : ISO/TS16949:2002 Element
Dept : Purchase REF.NO.: PUR-DOP-06
12.01.10 : 7.1.4
Prepared by Reviewed by Approved by