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biVISION MEMORANDU NO. II .2 , s. 2017 I I I II ' '

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TO: Assistant Schools Division Superintendents ' I ,, I
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Chief, Education upervisors-CID & SGOD J·ll1

Division/District upervisors 'II

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Public Elementar and Secondary Schools Principals/OICs

DISSEMIN TION OF THE GUIDELINES FOR QUEZON CITY SCIE CE HIGH SCHOOl
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QUAUFVtNG EXAMfNATfON FOR SV 2018-20
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~br the informa ion and guidance of the f feld, ~~he Qualifying
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I, 1. xamination for in c! mingi I

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Grade 7 stud en I'
of Quezon City Scien ce HighS hool for SY 201 -2019 sha ll be on January!~
26, 2018 (Frida ). I I I
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2. Elementary sch ol pupils graduating from both '·ublic and priva e schools in the Na ion<~ I[ :! 1

Capital Region ay take the qualifying examina~ion based on t e followin g qualific 'tions. ' :':
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He/ She must { , I II'
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• Have a qua erly grade of 85% or better in jScience, Englis and Mathematics land ai ,; I
grade of 83ro or better in all other subject~ as evidenced y the pupil's 1 st a. d 2n:d 1 :: l
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grade report card of SY 2017-2018. If his/her grade in Science, Englith orl 'i II
Mathematic are below 85%, 83%, then he/she must pr
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vide a certification f rom
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his/her ele entary school principal that he/she belongs to he upper 10% of th ~ class ,, II
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ofthe schoo year ,,

• Be a Filipino itizen with no pending/approved _?pplication a immigrant to any fqreign
cou ntry
• A resident f the NATIONAL CAPITAL REGION or current! studying in elementary
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within the N R J ] i
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• Preferably, e in good health and fit to undergo a rigor us academic progr~m ?S

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'1 certified by government physician 11 I 1

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Eo closed are th complete guidelines for ad~is lion and the for s to be accompli s! ect.

3. All required doc ments should be properly acJ~plished

and s bmitted to th e Gui once ,
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Office of Quezo City Science High School on o before Nove ber 29, 2017. Upon filing
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the application, he parent of the appl icant/autHorized school p rsonnel (for batch iling) '
must present th following requirements to th~! Guidance Offi e for the issuan ce ~f test
permit: I' II
• Duly ilted-up Application form;
• Certi ied true copy of the pupil's Form 138 for SY 201 -2018 bearin g th e grade
of 85 in Science, Math and English and 83 for all oth r subjects. Origin al copy
shall e brought along for verification purposes;

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Swo n Affidavit of both parents/g ardian that t e pupil/applicant has no
i~migration j~
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pen ing/approved application for in a y foreign cou nt ry; I \ I

• Certification from present school enrolled in regardi g academ ic grades u ppet !

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10%1of the class and good moral character;

• Fou~{4) recent 1 x 1 pictures with the name writte at the back; I !11\
• Self-bddressed stamped envelope; ~ II 111
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• One (1) large brown envelope labeled with name o applicant , :
4. The School Ad ission Committee shall be headed by the Princi al of Quezon City sbence 1
High School. Th Department Heads of English, Science, and athematics shall serve as
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members.
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5. The said Quali lng Exa mination is FREE. Atl expenses incurr d in its conduct shall I It '•I

charged agains the school's MOOE.

6. Immediate diss mination of this Memorandum is desired.
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 Republic of the Philippines
Department of Education
. National Capital Region ·
QUEZON CITY SCIENCE HIGH SCHOOL
(National Capital Region Science High School)
Golden Acn:s-Road. cor. Misamis.St., Bago,Bantay, Quemn City

QUEZON CITY SCffiNCE HIGH SCHOOL

QUALIFYING EXAMINATION FOR 2018-2019
Test Administration Guide ·

This SY 2018-2019 Qualifying Examination Administration Guide will provide step-by-step

procedure on how the examination will be conducted. It covers three phases of the test: Before
the Test, During the Test and After the Test. The guide aims to:

A. ensure systematic and orderly test administration

B. promote and protect the integrity of the test
C. admit potential academically excellent Secondary students

BEFORE THE TEST

\

Filing of Application
1. A grade 6 elementary pupil from a duly recognized school by the Department of
Education who meets the following criteria is eligible to apply for the Quezon City
Science High School Qualifying Examination:

He/She must

• Have a quarterly grade of 85% .or better in Science, English and Mathematics and a
grade of 83% or better in all other subjects as evidenced by the pupil's 1st and 2nd
grade report card of SY 2017-2018. If his/her grades in Science, English or
Mathematics are below 85%, 83%, then, he/she must provide a certification from
his/her elementary school principal that he/she belongs to the upper 10% of the class
of the school year
• Be a ~ilipino citizen with no pending/approved application as immigrant to any
foreign country/
• A resident of the NATIONAL CAPITAL REGION or currently studying in
elementary within the NCR
• Preferably, be in good health and fit to \indergo a rigorous academic program as
certified by a government physician

2. Application form and other attachments are free and downloadable from the diVision
website;

3. Upon filing the application, the pupil must present the following requirements to the
Guirumce Office for the issuance of a test permit:

He/She must submit

• Duly filled-up application form

• Sworn affidavit of both parents/guardian that the pupil-applicant has no
pending/approved application for immigration in any foreign country;
 • Certific~ti~n fr~m the present school enrolled in regarding academic grades/upper 10%
of the class and good moral character;
• Certified true copy of the pupil's report card with the original copy brought along for
verification purposes
• Four (4) recent lxl pictures with name written at the back.
• Self-addressed stamped envelope
• One ( 1) large brown envelope labeled with name of applicant

4. The Admission Committee issues ·the test permit upon completion and evaluation of all
requirements submitted by the applicant. The permit shal.l state the particulars regarding
the schedule of orientation, the actual day of examination and the things to bring on
examination day.

5. The examinee and his/her parent shall attend the briefing /orientation as scheduled. This
shall be put in writing.

6. Both the applicant and his/her parents shall bind themselves in writing that they shall not
in any way request/solicit influence from any persons of authority in order for his/her
child to be accommodated in QCSHS

7. The examination is free of charge. Expenses incurred shall be charged against school' s
MOOE. The Office of the Principal shall request SDO for compensatory time-off for
Master Teachers who shall be tapped as proctors/examiners .

8. The Schools Division Superintendent, upon request of the School Principal of

Quezon City Science High School, shall assign Master Teachen and Head Teachen
from the pool of SDO QC personnel who possess integrity as proctors. They should
not in any way be related to any examinee up to the fourth degree of consanguinity
or aff"mity, not associated or connected with any tutorial services or centen. They
should have a good command of the languages (English and Filipino) and shall
exhibit utmost patience in answering queries from the examinees.

DURING THE TEST

1. The school gate shall be opened strictly to examinees and their parents, the proctors and
observers from Schools Division and Regional Offices.

2. Examinees shall .present their test permit to the security personnel upon entry.

3. The pupil-examinees shall go directly to his/her testing room. His/her parent/guardian

shall stay at the school's designated waiting area.

4. The examinees shall be reminded by therr respective proctors of the test procedure and
guidelines before the commencement of the test.

5. Parents/guardians of examinees shall not be allowed to roam around the designated

testing rooms.

6. Preliminaries on the examination will begin at 7:00AM. The test proper shall begin at
7:30AM and shall end at 10:30 AM. The sound of school bell indicates the start and the
end-of the examination.
 . '

AFJER THE TEST

1. The proctors shall remind the examinees that they shall be informed through mail and.
SMS.

2. The proctors and student assistants shall proceed to the designated area to check the
answer sheets of their respective examinees.

3. After checking, the proctors shall have the examinees' scores recorded by the school's
official encoders.
4. Answer sheets of the examinees shall be secured inside his/her brown envelope and shall
be kept by the Admission Committee.

5. School, Division and Region officials may stay in the designated area ONLY AS
OBSERVERS

6. The total scores of the examinees shall be ranked from highest to lowest. The number of
the qualifiers shall be determined based on the number of the outgoing Grade 10
completers of SY 2017-2018 or as may be determined by the Schools Division Office.

7. hi case the qualified applicant (1) has waived enrollment, (2) has enrolled in another
school or (3) has failed to enroll two weeks after being notified through mail, the
applicant next in rank shall be considered.

8. A qualifier (referring to examinees that got scores within the assured number
enrollees) who would have a low score in Mathematics or Science. but had earned a
passing score based on his over-all scores shall be highly encouraged to enroll in the
school's summer enhaacement class. This enhancement class shaD be given free at
no extra cost on the part of the incoming grade 7.

9. Results of the examination shall be sent to the examinees through mail according to the
address specified in their self-addressed and stamped envelope submitted.

10. The Principal shall request the Office ot the Schools Division Superintendent to
form an appeal committee which shall be tasked to address all requests for
revalidation of test scores.
 . '

GUIDELINES IN THE SELECTION OF PERSONNEL INVOLVED IN

THE CO~UCT OF THE QUEZON CITY SCIENCE IDGH SCHOOL
QUALIFYING EXAMINATION FOR SY 2017-2018

A. CHIEF EXAMINER. The Principal or the School Head will act as the over-all examination
coordinator on the conduct of the Quezon City Science High School Qualifying Examination. He/she
shall perform the following functions:

1. -Designate Dep~ent Heads who shall be responsible for the

• Preparation of testing rooms and ancillary services

• Assignment of school janitors and security enforcers
• Briefing/Orientation of examinees and their parents
• Accomodation of SDO and RO observers
• Provision ofHelp/Assistance desk

2. Orient the Admission Committee in-charge relative to the documents to be submitt~d by the
applicants.

3. Request to the Schools Division Superintendent to designate Head Teachers/Master Teachers of

the division who shall serve as proctors during the examination based on the number of test takers
at 30 examinees/room.

4. Conduct orientation among examination proctors.

B. ROOM SUPERVISORS. The Head Te~hers/subject chairperson shall assist the principal. His/her
duties include:

1. Assists the school head during the conduct of the exam

2. Monitors accomodations and order of the Exam

3. Facilitates preparation of examination room including its physical arrangements, posting of

examinees by room

4. Orients parents and exa,ninees during orientation day

5. Distributes test paraphernalia and collects test papers after the exam

6. Oversees checking of answer sheets and shredding of test papers

C. ROOM EXAMINER/PROCTOR: The Room Examiner/Proctor is a secondary Head

Teacher/Master Teacher assigned by the ~chools Division Office to administer the Quezon City Science
High School Qualifying Examination.

The following are the qualifications of a Room Examiner/Proctor:

1. Head Teacher/Master Teacher in any public secondary _school of the Schools Division Office,
Quezon City;

2. He/she must be able to effectively communicate with or _"connect'' to the examinees, while in the
process of giving instructions or responding to queries. -

3. He/she must not, in any way, connected with any review center/class/service in relation to the
QCSHS Qualifying Examination.
 4. He/she"must ~ot h~ve ~elatives up to the fourth degree of consanguinity or affinity who are taking
the examination:

The duties and responsibilities of the Room Examiner/Proctor are the following:

Before Testing:

1. Attends the briefmg for Proctors conducted by the ChiefExaminer.

2. Signs the contract of proctors.
3. Checks the testing paraphernalia a day before the examination.

During Testing:

1. Reports at 6:30AM in appropriate attire on the day of the examination,

2. Receives the test papers and answer sheets from the Chief Examiner together with the master list
of examinees, manual, and proctor's report template;
3. Checks the completeness of the test materials and signs in the Accountability Form
4. · As the examinees enter the room, assigns them seats according to the master list of examinees;
5. Reads all directions/instructions for filling up the information sheet to the examinees carefully
and audibly; checks that the answer sheets and master list of examinees are properly filled out by
the examinees before the test proper;
6. During the test proper, reads ·all the directions word for word; there should be no additional
instructions, explanations or comments in giving instructions for the test proper,
7. Sees to it that the room is free from noise and interruption while test is going on; makes sure that
NO CHEATING is being done;
8. Keeps track of time allotted f<>r each test; under no circumstances shall additional time be allowed
for any examinee;
9. Keeps all extra or defective booklets inside the plastic provide and must tum these over to the
Chief Examiner; proctors are not allowed to entertain questions about the test items;
10. After the test, collects all answer sheets and arranges them according to the master list of
examinees, folds the master list in the middle and insert the duly counted answer sheets;
11. Collects all booklets, arranges them consecutively according to serial number and packs them
inside the plastic bag provided;
12. Informs the examinees on who, when and where to inquire about the results of the test before
dismissing them;
13. Allows all examinees to leave the testing room quietly and orderly.

After Testing:

1. Returns all test materials (booklets, answer sheets, master list of examinees to the Chief Examiner
for checking against the Accountability Form signed earlier;
2. Checks the answer sheets of the examinees in ~ designated area;
3. Assists the encoder in recording the scores of the examinees;
4. Signs the results of the examinees;
5. Witnesses and helps in the repacking of test materials and affixes signature to the package/s.

D. STUDENT ASSISTANTS: The student assistants are Grade 10 and 11 student-leaders who
volunteer to serve during the test With parent's permit, two (a male and a female) student-leaders will
assist the room examiner/proctor in making sure that the examinees are relaxed and attended on queries.
Particularly, they will:

1. Ask the examinees to fall in a queue outside the testing room;

2. Ensure that all cellular phones and bags of the examinees are placed in front of the classroom;

3. Assist the room examiner in assigning the examinees according to the seat plan;
 ' .
4. Accompany~ e~in~e if the latter requests to leave the room for personal necessities;

5. Cues the toom examiner/proctor in case examinees have individual queries;

6. Assist the room examiner during the retrieval of test questions and answer sheets;

7. Guides the examinees during dismissal;

8. Reports irregularities to room proctor and/or chief examiner.

D. MARSHALL: All security officers of the school shall function as marshal during the examination day
to see the smooth conduct of the examinations and to maintain a conducive environment of testing.
SpecifiCally, the Marshal performs the following functions:

1. Plans and executes smooth traffic of vehicles, examinees and parents/visitors in the test center;

2. Prepares directions, signages, posters, post-test announcements, etc. and post them the day before
the examination;

3. Cordons the holding area of parents and guardians during the test;

4. Assists the Chief Examiner and proctors by doing some errands related to the test.

FOR ALL mE ABOVE-MENTIONED PERSONNEL AND STUDENTS

PARTICIPATING IN THE CONDUCT OF QUEZON CITY SCIENCE
QUALIFYING EXAMINATION FOR SCHOOL YEAR 2018-2019, THE
FOLLOWING WILL APPLY:

I. MUST NOT, in any capacity, be connected' with any review center or review class in relation to
Quezon City Science High School QualifYing Examination;

2. MUST NOT have relatives to the fourth degree of consanguinity or affmity who are taking the
QCSHS QualifYing Examination at a given school year;

3. MUST NOT have committed lapses or related irregularities (e.g. tardiness, not doing one's task
diligently, etc.) in the performance of their NCE-related functions in previous testing activities
participated in; and

4. MUST possess the skill or expertise in test administration (for Proctors), or must have the facility
to give directions and answer questions in either English or in dialect, as well as respectful and
approachable.
 .. ..
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QCSHSFORM1
.
Q) Quezon City Scienc'e High School
Qualifying E~a.hlnation SY 2018-2019
APPLICATION FORM .
# _ _ _ __ THIS FORM IS NOT FOR SALE.
IT MA'V BE PHOTOCOPIED/DOWNWADED

IIIStnlc:tioas: Staple Only

Please •ccomplilll tills fon11 ia two copies. Type or priat lecibly .U u.ro....tioa JleNecl. DO NOT ABBREVIATE.
DO NOT LEAVE ANY ITEM BLANK. Couatenip .U eruares ud corrections . .de. I" X I"
Pboto
DEADLINE OF SUBMISSION: November 29,2017
PERSONAL DATA:
1) NAME OF PUPIL-APPLICANT: (Last Name, Flnt Name, Middle Name) l) BIRTHDATE:

I J OJOJI
D 0
M M
I I I I y y y y

LRN:I~--------------------~I
3) SEX: D Male 4) Contact Nos.: I 5) EMAH.. ADDRESS:

D Female
~---·~
~-mn)
r-------------1
~------------~ I I
6) COMPLETE HOME/PERMANENT ADDRESS: (JIIaR._.,.,.... _ _...._..,_l

PLEASE READ:
• The score in the QCSHS Qualifying Examination iS the
major basis for enrolment/admission.
• All examinees are ranked from highest to lowest. The top 359 qualifiers will be invited to enroll but acceptance to the
invitation is not compulsory.
• The administration shaUrefer to the waiting list in lieu of passers who waived th~ invitation to enrol.
m
• If quarterly grade Science, EngHsh and/or Math were below 85 and 83 for other subjects, he/she shall not be qualified
for the entrance exam.
• If applicant qualified in the entrance exam but has earned below 85/83 in the final grades for SY 2017-2018, he/she will not
be admitted in QCSHS.
TO BE FILLED UP BY THE SCHOOL AUTHORITY CONCERNED:
1) NAME OF SCHOOL (Write •a• of ~ehool Ia fuU): l) COMPLETE SCHOOL ADDRESS:

3) SCHOOL TYPE: ~ PriVllte 5) School Contact Nos.:

C=:JPubllc
6) Pupil-Applicant's QUARTER GRADE 7) Pupil-Applicant's QUARTER GRADE IN 8) Pupil-Applicant's QUARTER GRADE IN 9) Ccrtifk:ation of School beod
IN SCIENCE (SY 2017-2018): MA1lii!MATICS (SY 2017-2018): ENGLISH (SY 2017-2018): (upper 10% oftbe duo SY 2017-2018):

I hereby certifY that the pupil-applicant is currently enrolled in Grade 6 for SY 2017-2018.

-·-·-·-·-·-·-··
Submit the following requirements:
-·-·-·-·-·-·-
• Fully accomplished Application Form 1 in two (2) copies.
• Four (4) identical recent 1 x 1 ID pictures.
• Certified true copy of report card (SY 2017-2018) (also bring the original report card)
• Self-Addressed white envelope with stamp (complete name and address computerized)
• Waiver form (Form 2)
• Certification from the present school regarding academic grades/upper 10% of the class and good moral
character
• One (1) Large brown envelope with examinees name
\ .\

'I ' QCsBs FORM 2

Rep~blic of the Pliilippines)
City of S.S.

SWORN AFFIDAVIT
That . IJWe, are the parents/legal guardian of
who is an applicant in SY
(Name of child)
2018-2019 Quezon City Science High School Qualifying Examination, with address located at
- - - - - - - - - - - - - : - . - - - - -'' and after being duly sworn to law, depose and
say:

1. T h a t - - - - - - - - - - - - - - - - is a Filipino citizen and has no

(Name of child)
pending/approved immigration application in another country;
2. I/We have understood the implementing guidelines of the 2018 QCSHS Qualifying
Examination;
3. That the answer sheet and documents of my child shall remain as property of Quezon
City Science High School and may be disposed any time without my permission.
4. That I promise to abide with the rules and regulations that shall be imposed by the school
administration before, during and after the examination,
5. That I shall respect the results of the test as deemed final and non-appealable
6. That I shall not in any way, negotiate with any persons who promised access to test
answers in exchange of money or services,
7. That I and my child shall not in any way seek assistance to any .persons of authority to
cause influence on my child's enrolment to QCSHS
8. That I shall course my request for rechecking/ revalidation of scores to the Schools
Division Office only

That I am further executing this affidavit to affirm the truth of my foregoing statements and for
whatever legal purpose it may serve me best.

IN WITNESS THEREOF, affixed my signature this __ day of ------'2017 at

Affiant

SUBSCRIBED AND SWORN to before me this __ day of _ _ _ _ _ 2017 affiant

presented to me his/her Community Tax Certificate # - - - - - - - - - - - - -
issued on issued at - - - - - - - - -

Known to me and known to be the same person who executed the foregoing affidavit.

Book No. _ _ _ __
Doc. No. _ _ _ __
Page No. _ _ _ __
Series of 2017 - - -