Introduction To Ms-Word: What Is Word-Processing?

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INTRODUCTION TO MS-WORD The Ruler Bar allows you to format the vertical

alignment of text in a document.


WHAT IS WORD-PROCESSING? (d) Status Bar
Word Processor is a Software package that enables you The Status Bar displays information about the currently
to create, edit, print and save documents for future active document. This includes the page number that you
retrieval and reference. Creating a document involves are working, the column and line number of the cursor
typing by using a keyboard and saving it. Editing a position and so on.
document involves correcting the spelling mistakes, if (e) Scroll Bar
any, deleting or moving words sentences or paragraphs. The Scroll Bar helps you scroll the content or body of
document. You can do so by moving the elevator button
(a) Advantages of Word Processing along the scroll bar, or by click in on the buttons with
One of the main advantages of a word processor over a the arrow marked on them to move up and down and left
conventional typewriter is that a word processor enables and right of a page.
you to make changes to a document without retyping the (f) Workspace
entire document. The Workspace is the area in the document window
where you enter/type the text of your document.
(b) Features of Word Processing (g) Main Menu
Most Word Processor available today allows more than The Word main menu is displayed at the top of the
just creating and editing documents. They have wide screen. The main menu further displays a sub menu.
range of other tools and functions, which are used in
formatting the documents. The following are the main MAIN MENU OPTIONS
features of a Word Processor: The overall functions of all the items of main menu are
i) Text is typing into the computer, which allows explained below.
alterations to be made easily. (a) File
ii) Words and sentences can be inserted, amended or You can perform file management operations by using
deleted. these options such as opening, closing, saving, printing,
iii) Paragraphs or text can be copied /moved throughout exiting etc.
the document. New…
iv) Margins and page length can be adjusted as desired. Open…
v) Spelling can be checked and modified through the Close
spell check facility. Save
vi) Multiple document/files can be merged. Save As…
vii) Multiple copies of letters can be generated with Print…
different addresses through
the mail-merge facility. (b) Edit
Using this option you can perform editing functions such
(c) Some Common Word Processing Packages as cut, copy, paste, find and replace etc.
The followings are examples of some popular word Undo Clear
processor available Repeat Clear
· Softword Cut
· WordStar Copy
· Word perfect Paste
· Microsoft word Clear
Select All
Important components of the MS Word screen. Find…
Replace…
(a) Title Bar Go To…
The title bar displays the name of the currently active
word document. Like other WINDOWS applications, it (c) View
can be used to alter the size and location of the word Using the option “View” you can switch over from one
window. mode to other.
(b) Tool Bars Normal
Word has a number of tool bars that help you perform Online Layout
task faster and with great ease. Page Layout
(c) Ruler Bar Outline
Master Document
Tool Bars Draw Table
Ruler Insert Table…
Header and Footer Delete Cells…
Footnotes Merge Cells…
Comments Split Cells…
Full Screen Select Row
Zoom… Select Column
Select Table
(d) Insert
Using this menu, you can insert various objects such as h) Window
page numbers, footnotes, picture frames etc. in your This menu allows you to work with two documents
document. simultaneously. This would require two windows to be
Break… opened so that each one can hold one document. Using
Page Numbers… this menu, you can switch over from one window to
Date and Time… another.
AutoText 8 New Window
Field… Arrange All
Symbol… Split
Comment
Footnote… i)Help
Caption… Using this menu, you can get on-line help for any
Cross-reference… function.
Index & Tables…

(e) Format
Using this menu, you can perform various type of
formatting operations, such as fonts can be changed,
borders can be framed etc.
Font…
Paragraph…
Bullets and Numbering
Borders and Shading…
Columns…
Tabs…
Drop Cap…
Text Direction…
Change Case…
Auto Format…
Style Gallery…
Style…
Background…

(f) Tools
Using this menu, you can have access to various
utilities/tools of Word, such as spell check, macros, mail
merge etc.
Spelling and Grammar…
Language…
Word Count…
AutoSummarise
Auto Correct..

(g) Table
This menu deals with tables. Using this menu you can
perform various types of operations on the table.
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