Wedding Template
Wedding Template
Wedding Template
12MONTHSTOGO
Announce engagement
Decide what type of wedding you want: style, size, location, time of day, etc.
Draft preliminary guest lists: Bride’s, Groom’s, Bride’s family, Groom’s family
11MONTHSTOGO
wedding date
10MONTHSTOGO
Research marriage license and residency requirements if you’re getting married abroad
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N o. 2 WEDDING TIM ELINE/CH ECKLIST
9MONTHSTOGO
Interview officiants
8MONTHSTOGO
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N o. 3 WEDDING TIM ELINE/CH ECKLIST
7MONTHSTOGO
6 MONTHSTOGO
Book caterer
Book florist and determine overall style for personal flowers, ceremony and
reception décor
Book day of transportation for the bride, groom and bridal party
5 MONTHSTOGO
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N o. 4 WEDDING TIM ELINE/CH ECKLIST
Select bridesmaids’ attire and confirm that each bridesmaid has ordered her dress
Finalize invitation design and order wedding invitations, and don’t forget to order extra
outer-envelopes
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N o. 5 WEDDING TIM ELINE/CH ECKLIST
4MONTHSTOGO
Book honeymoon
3 MONTHS TO GO
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N o. 6 WEDDING TIM ELINE/CH ECKLIST
2 MONTHSTOGO
Schedule a tasting with your caterer and confirm reception menu Send
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N o. 7 WEDDING TIM ELINE/CH ECKLIST
1M O N T HTOGO
Send photo shot list to photographer and do/do not play list to band/DJ
Attend a hair and makeup trial and remember to take pictures of yourself
Schedule a haircut appointment for the groom for the week or two before the wedding
Send seating and place cards to calligrapher, or begin to write/print them yourself
1 WEEKTOGO
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N o. 8 WEDDING TIM ELINE/CH ECKLIST
Send reception location manager final seating chart and drop off seating cards
Distribute wedding day timeline and contact list to vendors and bridal party
Arrange for someone to send your wedding dress to a preservationist and return your groom’s
tuxedo to the rental store
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N o. 9 WEDDING TIM ELINE/CH ECKLIST
DAYBEFORE
DAYOF—SEESEPARATETIMELINE
AFTERTHEWEDDING
Mail thank you cards to guests within 8 weeks of returning from your honeymoon
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N o . 10 WEDDING TIM ELINE/CH ECKLIST
Notes
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N o . 11 WEDDING TIM ELINE/CH ECKLIST
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N o . 6 B E A U T Y W O R K S H E E T — H A I R
HAIRSTYLIST
Name: Notes:
Salon:
Phone:
Address:
Hours:
WWW:
Email:
Trial Fee:
WEDDINGDAYAPPOINTMENT
Location: Notes:
Services included:
Overtime Rate:
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N o . 7 B E A U T Y W O R K S H E E T — H A I R
WEDDINGDAYAPPOINTMENT
Location: Notes:
Services included:
Overtime Rate:
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N o. 7 B E A U T Y W O R K S H E E T — M A K E U P
MAKEUPARTIST
Name: Notes:
Salon:
Phone:
Address:
Hours:
WWW:
Email:
Trial Fee:
WEDDINGDAYAPPOINTMENT
Location: Notes:
Services included:
Overtime Rate:
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N o. 8 B E A U T Y W O R K S H E E T — M A K E U P
LISTMAKEUPCOLORSHERE:
WEDDINGDAYAPPOINTMENT
Location: Notes:
Services included:
Overtime Rate:
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N o. 8 B R I D A L P A R T Y C O N TA C T L I S T
FLOWERGIRL
Name:
Home Phone:
Name:
Cell Phone:
Parents’ Names:
Email:
Home Phone:
Special Assignment:
Cell Phone:
BRIDESMAID Email:
Special Assignment:
Name:
Home Phone:
Cell Phone:
Email:
Special Assignment:
BRIDESMAID
Name:
Home Phone:
Cell Phone:
Email:
Special Assignment:
BRIDESMAID
Name:
Home Phone:
Cell Phone:
Email:
Special Assignment:
BRIDESMAID
Name:
Home Phone:
Cell Phone:
Email:
Special Assignment:
JUNIORBRIDESMAID
Name:
Parents’ Names:
Home Phone:
Cell Phone:
Email:
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N o. 9 B R I D A L P A R T Y C O N TA C T L I S T
BESTMAN
GROOMSMAN
GROOMSMAN
GROOMSMAN
GROOMSMAN
USHER
RINGBEARER
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N o. 9 B R I D A L S A L O N A P P O I N T M E N T
Salon: Notes:
WWW:
Salesperson:
Phone:
Fax:
Email:
Address:
MYFAVORITEGOWNS:
Headpiece
Gown No. 1
Designer:
Designer:
Style No./Name:
Style No./Name: Price:
Size: Price:
Description:
Description:
Wrap/Shawl
Gown No. 2
Designer:
Description: Description:
ACCESSORIES:
Shoes
Designer:
Style No./Name:
Size: Price:
Description:
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N o . 10 B R I D A L S A L O N A P P O I N T M E N T
Designer:
Style No./Name:
Size: Price:
Gown No. 3
Description:
Gloves
Gown No. 4
Designer:
Designer: Style No./Name: Price: Description:
Style No./Name:
Size: Price:
Description:
Veil
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N o . 10 B R I D E S M A I D F A S H I O N W O R K S H E E T
PURCHASEDBRIDESMAIDDRESSESFROM:
Store: Notes:
Salesperson:
Phone:
Email:
WWW:
Address:
Store hours:
Directions:
DRESSDETAILS
Style No./Name:
Color:
Description:
Handbag
Designer:
Description:
Bust:
Hips:
Size Ordered:
ALTERATIONS
Seamstress:
Phone:
Email:
Address:
DRESSACCESSORIES
Shoes
Designer:
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N o . 11 B R I D E S M A I D F A S H I O N W O R K S H E E T
Total Cost: Deposit: Date Paid: Balance: Date Paid: Order Date: Delivery
Wrap/Shawl
Designer:
Style No./Name:
Description:
Waist:
Height or Outseam:
Jewelry
Designer:
Style No./Name:
Fee: Size:
Fitting Date: Color: Price: Pick-up Date:
Description:
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N o . 11 B R I D E S M A I D F A S H I O N W O R K S H E E T F O R T H E B R I D E
Name
PURCHASEDBRIDESMAIDDRESSFROM:
Notes:
Store:
Salesperson:
Phone:
Email:
WWW:
Address:
Store hours:
Directions:
DRESSDETAILS
Designer:
Total Cost:
Style No./Name:
Order Date: Delivery Date:
Color:
Delivery/Pick-up Instructions:
Description:
CONFIRMATIONOFORDER
Maid-of-Honor: Description:
Bridesmaid:
Bridesmaid:
Bridesmaid:
Bridesmaid:
Handbag
Bridesmaid:
Jr. Bridesmaid:
Designer:
Jr. Bridesmaid:
Style No./Name:
Flower Girl:
Size: Color: Price:
DRESSACCESSORIES Description:
Shoes
Designer:
Style No./Name:
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N o . 12 B R I D E S M A I D F A S H I O N W O R K S H E E T F O R T H E B R I D E
Jewelry
Wrap/Shawl
Designer:
Style No./Name:
Designer: Style No./Name: Size: Color: Price: Description:
Size: Color: Price:
Description:
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N o . 12 BUDGETWORKSHEE T
One of the first wedding planning tasks to undertake is creating your wedding budget. Estimate that 50% of your budget will b e allocated for the reception
(location, food and drinks) The remaining money should be divided among the other ceremony and reception categories – stationery, flowers, music,
WEDDING–RELATEDPARTY Estimated Cost Deposit Paid Date Paid Balance Due Date Paid
Engagement Party
Location Fee
Catering
Beverages
Favors
Miscellaneous
Bridesmaid Luncheon
Location Fee
Invitations
Catering
Beverages
Favors
Miscellaneous
Rehearal Dinner
Location Fee
Invitations
Catering
Beverages
Miscellaneous
Notes
Post–Wedding Brunch
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Location Fee
N o . 13 BUDGETWORKSHEE T
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N o . 14 BUDGETWORKSHEE T
CEREMONY Estimated Cost Deposit Paid Date Paid Balance Due Date Paid
Officiant’s Fee
Marriage License
Choir or Cantor
Ceremony Accessories
Marriage Contract/Ketubah
Unity Candle
Aisle Runner
Yarmulkes
RECEPTION
Tents
Lighting
Rentals
Tables
Linens
Chairs
China
Glassware
Flatware
Parking/Valet
Coat Check
FOOD&DRINK
Catering
Cocktail Hour
Reception Menu
Wait Staff
Bar
Bartenders
Wine
Liquor
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N o . 15 BUDGETWORKSHEE T
Champagne
Non-alcoholic beverages
Beer
Gratuities
TRANSPORTATION
Bridal Party
Guests
Gratuities
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N o . 16 BUDGETWORKSHEE T
PHOTO&VIDEO Estimated Cost Deposit Paid Date Paid Balance Due Date Paid
Photographer’s Fee
Engagement Portrait
Proofs
Wedding Album
Parents’ Albums
Additional Prints
Videographer’s Fee
MUSIC
Ceremony Musicians
Reception Music
STATIONERY
Save-the-Date Cards
Invitations
Reply Card
Reception Card
Map/Directions Card
Inner Envelope
Outer Envelope
Wedding Programs
Seating Cards
Table Numbers
Place Cards
Menu Cards
Cocktail Napkins
Coasters
Matchbooks or Barrels
Postage
Calligraphy
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N o . 17 BUDGETWORKSHEE T
Guest Book
Announcements
Shipping Charges
Notes
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N o . 18 BUDGETWORKSHEE T
WEDDINGCAKE Estimated Cost Deposit Paid Date Paid Balance Due Date Paid
Bride’s Cake
Groom’s Cake
Cake Topper
Serving Set
Cake Boxes
Delivery Charges
FLOWERS&DÉCOR
Bride’s Bouquet
Attendants’ Bouquets
Boutonnières
Car Decorations
Entranceway Decorations
Restroom Arrangements
Wreaths
Garlands
Delivery Charges
Notes
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N o . 19 BUDGETWORKSHEE T
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N o . 20 BUDGETWORKSHEE T
WEDDINGATTIRE&BEAUTY Estimated Cost Deposit Paid Date Paid Balance Due Date Paid
Wedding Dress
Accessories
Shoes
Hosiery
Undergarments
Garter
Jewelry
Hair
Makeup
Groom’s accessories
Shoes
Cufflinks
Tie
Pocket Square
Wedding Rings
GIFT&FAVORS
Wedding Favors
HONEYMOON
Airfare
Hotel Accommodations
Meals
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N o . 21 BUDGETWORKSHEE T
Notes
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N o . 17 CEREMO N YWO RKSHE ET
PROCESSIONALORDER
No.1 and
No.2 and
No.3 and
No.4 and
No.5 and
No.6 and
No.7 and
No.8 and
No.9 and
No.10 and
RECESSIONALORDER
No.1 and
No.2 and
No.3 and
No.4 and
No.5 and
No.6 and
No.7 and
No.8 and
No.9 and
No.10 and
C E R E M O N Y P A RT S
IIn the numbered list below, list the parts of your ceremony, and who is assigned to each part: (readings, songs, etc…)
No.1 and
No.2 and
No.3 and
No.4 and
No.5 and
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N o . 18 CEREMO N YWO RKSHE ET
No.6 and
No.7 and
No.8 and
No.9 and
No.10 and
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N o . 18 D AY – O F W E D D I N G C H E C K L I S T
Jewelry
Gloves, if wearing
Emergency Kits, for the bride, groom and bridesmaids (see separate template) Copies
of vendor and bridal party contact list and timeline for the day Wedding programs, if
you haven’t already delivered them to the ceremony site Wedding favors, if you
Suitcase, airline tickets and passports if you’re leaving for your honeymoon from the reception Copy of
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N o . 19 D AY – O F W E D D I N G C H E C K L I S T
Notes:
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N o . 20 D AY – O F W E D D I N G C H E C K L I S T
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N o.1 9 D E S T I N AT I O N W E D D I N G E V E N T S C H E D U L E
D AY 1
Date: Contact:
Time: Email:
Event: Phone:
Location: Fax:
WWW: Address:
Items to bring:
DAY2
Date: Contact:
Time: Email:
Event: Phone:
Location: Fax:
WWW: Address:
Items to bring:
DAY3
Date:
Time: Contact:
Event: Email:
Location: Phone:
WWW: Fax:
Address:
Items to bring:
DAY4
Event:
Date: Location:
Time: WWW:
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Contact: Email: Phone: Fax: Address:
Items to bring:
Notes
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N o .2 0 D E S T I N A T I O N W E D D I N G T R A V E L W O R K S H E E T
LODGING
Phone: Fax:
Email: Email:
Address: WWW:
Notes
WWW:
Discount Code:
Hotel No.2:
Contact:
Phone:
Email:
Address:
WWW:
Discount Code:
GROUNDTRANSPORTATION
Company:
WWW:
Contact:
Email:
Phone:
Cell Phone:
Fax:
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N o .2 0 D E S T I N A T I O N W E D D I N G T R A V E L W O R K S H E E T
Company:
Discount Code:
WWW:
Contact:
Email:
Hotel No.4: Phone: Contact: Phone: Email: Address:
Cell Phone:
Fax:
Discount Code:
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N o .2 1 E ME RGE NCYKIT S
FORTHEBRIDE Sewing kit (with white and ivory thread, extra buttons) Small snack
mints
Chalk (white)
Cotton swabs
Deodorant Double-
Brush
Comb
Hairspray
Gel or mousse
dryer
Hand lotion
Lint brush
Powder
Blush
Makeup remover
Nail file
Nail glue
Nail polish in clear and the same color you’re wearing Pain
Reliever
Perfume
Safety pins
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N o .2 1 E ME RGE NCYKIT S
FORTHEBRIDESMAIDS Antacid
Band-aids (clear)
Clear Deodorant
nail
Extra pair of dress socks
polish
Extra pair of shoelaces
Doubl
Hair styling tools
e-stick
tape Brush
Earrin Comb
g Hairspray
Extra
Lint brush Pain
pair of
Reliever Pocket
hose
Square Safety
Fashio
pins
n tape
Sewing kit (with thread to match his tuxedo or suit’s color and
Hair styling tools
extra buttons)
Bobby pins and
Small snack
C
o Stain-remover wipes
m Tissues
b
Toothbrush, toothpaste and floss
H
a
i
r
s
p
Gel
or mousse
Hand lotion
Lint brush
FORTHEGROOM&GROOMSMEN
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No . 2 2
FLOO R
Table No. Table No.
PLAN–RECTANGULARTABLES
Band Stand
Dance Floor
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Table No. Table No. Table No.
TABLES
Table No. Table No.
Dance Floor
TABLES
Dance Floor
Table No.
Company: Notes:
WWW:
Contact:
Phone:
Fax:
Email:
Address:
Bride’s Bouquet
Maid-of-honor’s bouquet
Bridesmaids’ bouquets
Groom’s boutonnière
Groomsmen/Ushers’ boutonnières
Tossing bouquet
CEREMONYDÉCOR
Aisle runner
Pew/chair decorations
Altar/chuppah decorations
Entranceway arrangement
Wreaths
Garland
Tossing petals
Other arrangements
RECEPTIONDÉCOR
Entranceway arrangement
Bar decorations
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N o .2 5 F L O W E R W O R K S H E E T
Reception centerpieces
Cake decor
Cake-table decorations
Restroom baskets/arrangements
Other arrangements
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N o .2 6 G R O O M & G R O O M S M E N F A S H I O N W O R K S H E E T
Name
PURCHASED/RENTEDTUXEDOFROM:
Notes:
Tuxedo Rental Store:
Salesperson:
Phone:
Email:
WWW:
Address:
Store hours:
Package Name:
Cancellation Terms:
MEASUREMENTS
Pants
Jacket
Shirt
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N o .2 6 G R O O M & G R O O M S M E N F A S H I O N W O R K S H E E T
Shoe Size:
Tie:
Vest:
Cummerbund:
Suspenders:
Cufflinks:
Studs:
Pocket Square:
Formal Socks:
Shoes:
Other:
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N o .2 7 G R O O M & G R O O M S M E N F A S H I O N W O R K S H E E T F O R B R I D E
PURCHASED/RENTEDTUXEDOFROM:
Store:
Notes:
Salesperson:
Phone:
Email:
WWW:
Address:
Store hours:
Directions:
Package Name:
Cancellation Terms:
C O N F I R M AT I O NO FO R D E R
Groom:
Date:
Best Man:
Date:
Father of the Bride:
Date:
Father of the Groom:
Date:
Groomsman:
Date:
Groomsman:
Date:
Groomsman:
Date:
Groomsman:
Date:
Groomsman:
Date:
Usher:
Date:
Usher:
Date:
Ring Bearer:
Date:
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Tie:
Vest:
Cummerbund:
Suspenders:
Cufflinks:
Studs:
Pocket Square:
Formal Socks:
Shoes:
Other:
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N o .2 8 G U E S T L I S T T R A C K E R
Table No.:
Invitation mailed: Thank you card mailed:
Entrée Choice:
Dinner Yes No
Notes:
Name(s):
Children:
Address:
Table No.:
Entrée Choice:
Parties:
Notes:
Name(s):
Children:
Address:
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N o .2 8 G U E S T L I S T T R A C K E R
Parties:
Notes:
Parties:
Notes:
Parties:
Notes:
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N o .2 9 H O N E Y M O O N T R A V E L D E TA I L S
D E S T I N AT I O N : Hotel Name:
Phone:
WWW:
Depart From (Airport):
Date: Package:
Transfer Flight Information (ifnecessary) Total Cost:
Airline:
Date:
From:
Airline:
Date:
Airline:
Date:
Total Cost:
Car Service:
Contact/Phone:
Confirmation No.:
Pick-up Time/Place:
Rate:
Car Service:
Contact/Phone:
Confirmation No.:
Pick-up Time/Place:
Rate:
Accommodations
Hotel Name:
Phone:
Address:
WWW:
Nightly Rate:
Package:
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N o .2 9 H O N E Y M O O N T R A V E L D E TA I L S
Reservations
Other:
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N o .3 0 MENUWORKSHE ET
TYPEOFMEAL MAINCOURSE
Brunch Fish
Luncheon Beef
Cocktails Poultry
Dinner Lamb
Dessert only Seafood
Pasta
TYPEOFSERVICE
Vegetarian
Russian Service
Buffet Meal
Staff-served
Self-serve Food
Stations
TYPEOFFOOD
Seasonal
Regional
Continental
Ethnic
Other:
NUMBEROFCOURSES
Hors d’oeuvres
Soup
Salad
Appetizer
Pasta Main
Fruit/Cheese
Dessert
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N o .3 0 MENUWORKSHE ET
Other: Number of
Full Bar
DESSERT Open
Limited
Candy Bar
Other:
BEVERAGES
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No . 3 1 M U S I C P L AY/ D O N O T P L AY L I S T
BRIDE&GROOM’SSONGSUGGESTIONS
Song
DONOTPLAYLIST
Song
BRIDALPARTYSONGSUGGESTIONS
Song
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No . 3 1 M U S I C P L AY/ D O N O T P L AY L I S T
Artist
Artist
Artist
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No . 3 1 M U S I C P L AY/ D O N O T P L AY L I S T
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N o .3 2 MUSICWORKSHEE T
Processional
Honored guests
Grandparents
Best man
Groom
Maid-of-honor
Ceremony
Interlude
Choir
Vocal/Solo
Recessional
COCKTAILHOUR
Receiving Line
Cocktail Hour
RECEPTION
Father/daughter dance
Mother/son dance
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N o .3 2 MUSICWORKSHEE T
Traditional Dance
Dinner Music
Dancing
Cake Cutting
Bouquet Toss
Garter Toss
Special Request
Last Dance
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PORTRAITS Groom leaving for the ceremony
Bride Groom seeing bride for the first time – if not at ceremony Bride and
Groom Groom signing marriage contract
Bride, with detail of back of dress Bride and her dad getting into car
Bride with maid-of-honor
Group shot of the Bride and Groom with all of their guests
PRE–WEDDING
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guests/receiving line Reception site set
Centerpieces
Both sets of parents Place settings
being seated Groom Cake table
walking down the aisle
Bride and Groom’s formal entrance
Each member of the bridal party walking down
Point-of-view of the Bride and Groom as they enter the reception site Father
the aisle Child attendants walking down the aisle
of the Bride’s toast
Groom exchanging rings and Groom’s first dance from a distance Bride
dancing with her dad
Bride and Groom reciting their
vows Bride and Groom lighting Groom dancing with his mom Guests
Bride and Groom leading Bride and Groom speaking with their guests
recessional Guests tossing rice, Wedding cake
petals, seeds, etc…
Cake cutting
Bride’s and Groom’s hands with wedding rings
Bride and Groom feeding each other cake
Bride and Groom in front of ceremony site after the Wedding favors
ceremony Bride and Groom getting in getaway car
Bride tossing bouquet Bride
RECEPTION
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N o . 34 R E G I S T R Y I N F O R M AT I O N
Store: Notes:
Contact:
Phone:
Email:
WWW:
Address:
Store hours:
Directions:
Store: Notes:
Contact:
Phone:
Email:
WWW:
Address:
Store hours:
Directions:
Store: Notes:
Contact:
Phone:
Email:
WWW:
Address:
Store hours:
Directions:
Store: Notes:
Contact:
Phone:
Email:
WWW:
Address:
Store hours:
Directions:
Store: Notes:
Contact:
Phone:
Email:
WWW:
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N o . 35 R E G I S T R Y I N F O R M AT I O N
Address:
Store hours:
Directions:
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N o . 35 REGISTRYWORKSHEET
DININGROOM
5-Piece Place Setting (Dinner, salad and bread plates, teacup and
saucer)
Silverware Pattern:
5-Piece Place Settings (dinner and salad fork, tablespoon, teaspoon and
knife)
Butter knives
Salad servers
Serving forks
Serving spoons
Pierced spoons
Sugar spoon
Cake server
Silverware chest
Water goblets
Champagne flutes
Pilsners
Martini glasses
Snifters
Ice tongs
Cocktail shaker
Decanter
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N o . 36 REGISTRYWORKSHEET
Double boiler
Roasting pan
Roasting rack
Table Linens
Dutch oven
Tablecloths Omelet pan
Dinner
Steamer basket
napkins
Tea kettle
Cocktail
Wok/Stir fry pan
napkins
Lasagna Pan
Table runner
Casserole Dishes
Placemats
Grill/Griddle
Napkin rings
Fondue Set
KITCHEN
5-Piece Place Setting (dinner and salad plates, soup bowl, teacup and
saucer)
Pasta
bowls
Cereal
bowls
Covered dishes
Flatware Pattern:
Salad
servers
Serving
set
Hostess
set Steak
knives
Glassware Pattern:
Juice glasses
Water glasses
Red wine
glasses
White wine
glasses Pitcher
Cookware
Sauce pans
Covered sauté
pans Stockpot
Skillets
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N o . 37 REGISTRYWORKSHEET
Sharpening steel
Appliances
Mixer
Waffle iron
Bread maker
Rice cooker
Toaster/Toaster oven
Food processor
Blender
Juicer
Bakeware
Baking pans
Pie plate
Jelly-roll pan
Tart pan
Half-sheet pan
Cooling rack
Cookie sheets
Measuring cups
Measuring spoons
Cake pans
Muffin tin
Quiche pan
Rolling pin
Baking sheet
Mixing bowl
Loaf pan Bread
pans
Kitchen Linens
Tablecloth
Napkins Pot
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N o . 38 REGISTRYWORKSHEET
T d towels Bath
a sheets
b Washcloths
l Bath mats
e
Shower curtain (rings and liner) Bath
Accessories
p
a Soap dish
d Waste basket
Tissue holder
T
a Toothbrush holder Bath
b mats
l
Water glass
e
Scale
r BEDROOM
u
Bed Linens
n
Mattress pad
n
Fitted sheets
e
Flat sheets
r
s Pillowcases (set of 2)
Pillow shams (set of 2)
K Pillows
i Comforter/Duvet Duvet
t cover
c
h Blankets
e Quilt
n
Bed skirt/Dust ruffle
m
a LIVINGROOM
t
Picture frames
BATHROOM Vases
B Cake plate
a Pitcher
t
Candlestick holder
h
Centerpiece bowl
Divided serving tray
t
Chip ‘n’ dip bowl
o
w
e
l
s
H
a
n
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N o . 37 R E N TA L S W O R K S H E E T
Contact:
Phone:
Email:
Fax:
Address:
WWW:
Contact:
Phone:
Email:
Fax:
Address:
WWW:
Contact:
Phone:
Email:
Fax:
Address:
WWW:
RENTALITEMS
Tent:
Size Stage
Tables:
Frame Quantity
Pole Size
Sidewalls Quantity
Flooring 54”
48”
Lighting
60”
Generators
Uplighting 72”
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N o . 38 R E N TA L S W O R K S H E E T
Head Table
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N o . 39 R E N TA L S W O R K S H E E T
Reception Chairs
Folding - Wood
Style No.: Color: Quantity:
Folding - Other
Style No.: Color: Quantity:
Bentwood
Style No.: Color: Quantity:
Reception
Style No.: Color: Quantity:
Style No.: Color: Quantity:
China:
Glassware: Tumblers
Q
u
a
n
t
Round Tablecloths Style No.: Size: Color:
Long Tablecloths Style No.: Size: Color:
Buffet Table Linens Style No.: Size: Color:
Table Pads or Liners Style No.: Size: Color:
Overlays/Skirting Style No.: Size: Color:
Cake table linens Style No.: Size: Color:
Style No.: Size: Color:
Seating card table linens
Style No.: Size: Color:
Cocktail table linens Dinner
Style No.: Size: Color:
Napkins
Style No.: Size: Color:
Chair Covers
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N o . 41 R E N TA L S W O R K S H E E T
Service Trays:
Round
Oval
Style No.: Quantity:
Square
Style No.: Quantity:
Chafing Dishes
Coffee Pot Coffee Style No.: Quantity:
Urn Style No.: Quantity:
Style No.: Quantity:
Creamer and Sugar Sets
Style No.: Quantity:
Platters
Style No.: Quantity:
Salt and Pepper Shakers Style No.: Quantity:
Serving Bowls Style No.: Quantity:
Style No.: Quantity:
Tea Service
Style No.: Quantity:
Water Pitchers
Style No.: Quantity:
Wine Carafes
Other:
Dance Floor
Style No.: Size:
Candle Holders
Style No.: Quantity:
Portable Toilets
Style No.: Quantity:
Candelabras
Style No.: Quantity:
Style No.: Quantity:
Style No.: Quantity:
Style No.: Quantity:
Style No.: Quantity:
Style No.: Quantity:
Rentals
Tents
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N o . 42 R E N TA L S W O R K S H E E T
Lighting
Total Due:
Notes:
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N o . 40 T R A N S P O R TA T I O N W O R K S H E E T
Company: Notes:
Contact:
Phone:
Email:
Fax:
Address:
WWW:
BRIDE&FATHEROFTHEBRIDE
Type of Car:
Own Cars
Make/Model: Purpose:
Pick-Up Location: Drop-off Location:
Pick-up Time: Drop-off Time:
Driver’s Name: Driver’s Cell Number:
Special instructions: Overtime Rates:
BRIDALPARTY
Type of Car:
Limousine
Town Car
Van Capacity: Cost/hr: Est. Hrs: Total Cost:
Capacity: Cost/hr: Est. Hrs: Total Cost:
Chartered Bus Capacity: Cost/hr: Est. Hrs: Total Cost:
Capacity: Cost/hr: Est. Hrs: Total Cost:
Own Cars
Make/Model: Purpose:
Pick-Up Location: Drop-off Location:
Pick-up Time: Drop-off Time:
Driver’s Name: Driver’s Cell Number:
Special instructions: Overtime Rates:
G U E STS
Type of Car:
Van Chartered
Bus
Capacity: Cost/hr: Est. Hrs: Total Cost:
Rented Trolley Capacity: Cost/hr: Est. Hrs: Total Cost:
Capacity: Cost/hr: Est. Hrs: Total Cost:
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N o . 41 T R A N S P O R TA T I O N W O R K S H E E T
Own Cars
Make/Model: Purpose:
Pick-Up Location: Drop-off Location:
Pick-up Time: Drop-off Time:
Driver’s Name: Driver’s Cell Number:
Special instructions: Overtime Rates:
Total Cost:
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N o . 41 T R A V E L & A C C O M M O D A T I O N S W O R K S H E E T
Whether or not you are having a destination wedding, you may have some guests who need to make travel arrangements. Secure a discounted/ group rate at a local
hotel and let your guests know in which hotel they should reserve a room. If you have a large group flying in for your wedding, you can also secure a discounted rate
with an airline. Use this worksheet to keep track of travel arrangements for your guests.
HOTEL
Name: Notes:
Address:
Main Number:
WWW:
Contact:
Email:
Phone:
Fax:
Room Rate:
AIRLINE
Carrier: Notes:
Contact Person:
Email:
Phone number:
WWW:
Arriving Airport:
Reservation Deadline:
Reservation Code:
Confirmation Number:
GROUNDTRANSPORTATION
Company: Notes:
Contact Person:
Phone:
Email:
WWW:
Pick-up Location/Time:
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N o . 42 T R A V E L & A C C O M M O D A T I O N S W O R K S H E E T
Reservation deadline:
Confirmation Number:
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N o . 42 V E N D O R C O N TA C T I N F O R M AT I O N
B A K ER
WWW:
Contact:
Phone:
Fax:
Email:
Address:
Notes:
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N o . 43 V E N D O R C O N TA C T I N F O R M AT I O N
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N o . 44 V E N D O R C O N TA C T I N F O R M AT I O N
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N o . 45 V E N D O R C O N TA C T I N F O R M AT I O N
C ATERER
WWW:
Contact:
Phone:
Fax:
Email:
Address:
Notes:
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N o . 46 V E N D O R C O N TA C T I N F O R M AT I O N
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N o . 47 V E N D O R C O N TA C T I N F O R M AT I O N
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N o . 48 V E N D O R C O N TA C T I N F O R M AT I O N
CEREMONYLOCATION
WWW:
Contact:
Phone:
Fax:
Email:
Address:
Notes:
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N o . 49 V E N D O R C O N TA C T I N F O R M AT I O N
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N o . 50 V E N D O R C O N TA C T I N F O R M AT I O N
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N o . 51 V E N D O R C O N TA C T I N F O R M AT I O N
FLORIST
WWW:
Contact:
Phone:
Fax:
Email:
Address:
Notes:
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N o . 52 V E N D O R C O N TA C T I N F O R M AT I O N
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N o . 53 V E N D O R C O N TA C T I N F O R M AT I O N
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N o . 54 V E N D O R C O N TA C T I N F O R M AT I O N
MUSICIANS/DJ
WWW:
Contact:
Phone:
Fax:
Email:
Address:
Notes:
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N o . 55 V E N D O R C O N TA C T I N F O R M AT I O N
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N o . 56 V E N D O R C O N TA C T I N F O R M AT I O N
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N o . 57 V E N D O R C O N TA C T I N F O R M AT I O N
OFFICIANT
WWW:
Contact:
Phone:
Fax:
Email:
Address:
Notes:
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N o . 58 V E N D O R C O N TA C T I N F O R M AT I O N
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N o . 59 V E N D O R C O N TA C T I N F O R M AT I O N
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N o . 60 V E N D O R C O N TA C T I N F O R M AT I O N
PHOTOGRAPHER
WWW:
Contact:
Phone:
Fax:
Email:
Address:
Notes:
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N o . 61 V E N D O R C O N TA C T I N F O R M AT I O N
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N o . 62 V E N D O R C O N TA C T I N F O R M AT I O N
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N o . 63 V E N D O R C O N TA C T I N F O R M AT I O N
RECEPTIONLOCATION
WWW:
Contact:
Phone:
Fax:
Email:
Address:
Notes:
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N o . 64 V E N D O R C O N TA C T I N F O R M AT I O N
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N o . 65 V E N D O R C O N TA C T I N F O R M AT I O N
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N o . 50 V E N D O R C O N TA C T I N F O R M AT I O N
STATIONER
WWW:
Contact:
Phone:
Fax:
Email:
Address:
Notes:
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N o . 51 V E N D O R C O N TA C T I N F O R M AT I O N
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N o . 52 V E N D O R C O N TA C T I N F O R M AT I O N
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N o . 53 V E N D O R C O N TA C T I N F O R M AT I O N
V I D E O G R A P H E R
WWW:
Contact:
Phone:
Fax:
Email:
Address:
Notes:
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N o . 54 V E N D O R C O N TA C T I N F O R M AT I O N
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N o . 55 V E N D O R C O N TA C T I N F O R M AT I O N
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N o . 56 V E N D O R C O N TA C T I N F O R M AT I O N
W E D D I N GP L A N N E R
WWW:
Contact:
Phone:
Fax:
Email:
Address:
Notes:
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N o . 57 V E N D O R C O N TA C T I N F O R M AT I O N
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N o . 58 V E N D O R C O N TA C T I N F O R M AT I O N
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N o . 53 W E D D I N G C A K E W O R K S H E E T
Baker: Notes:
Contact:
Phone:
Email:
Fax:
Address:
WWW
Traditional
Modern
Ornate
Simple
Themed
Round Square
Cupcakes
Theme:
Shape:
Sculpted shape
Number of Slices:
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N o . 54 W E D D I N G C A K E W O R K S H E E T
Flavors:
Icing:
Buttercream
Fondant
Ganache
Meringue
Mousseline
Royal icing
Fillings:
Flavors:
Cake:
Fillings:
Number of Slices:
Special Instructions:
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N o . 54 W E D D I N G D AY T I M E L I N E
Use this outline to plan the schedule for your wedding day. Adjust the timeline to fit the start time of your ceremony. We left blank lines throughout the list so
Flower delivery and reception set-up begin Cocktail hour begins (1 hour)
Bride’s makeup appointment (1 hour) Bride and Groom pose for portraits (30 minutes)
Bride begins getting dressed (30 minutes) Bridal Party Entrance (10 minutes)
Bride and Groom begin taking formal portraits (30 minutes) First course served
Formal portraits with bridal party and family members (1 hour) Second course served
Guests begin to arrive (30 minutes) Best Man’s toast (10 minutes)
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N o . 55 W E D D I N G D AY T I M E L I N E
Bridal Party and guests drive from ceremony site to Getaway car scheduled to leave
reception location
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N o . 55 W E D D I N G G O W N & A C C E S S O R I E S O R D E R W O R K S H E E T
WWW:
Salesperson:
Phone:
Fax:
Email:
Address:
GOWNORDER
Style No./Name:
Designer:
Color:
Fabric:
Special requests:
Size ordered:
Price:
ACCESSORIESORDER
Shoes
Designer:
Description:
Veil
Designer:
Description:
Headpiece
Designer:
Description:
Designer:
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N o . 56 W E D D I N G G O W N & A C C E S S O R I E S O R D E R W O R K S H E E T
Style No./Name:
Description:
Wrap/Shawl
Designer:
Description:
Cancellation/Refund Policy:
FITTINGSCHEDULE
Seamstress:
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N o . 56 W E D D I N G I N V I TA T I O N W O R K S H E E T
H OST L I N E :
REQUEST LINE:
B R I D E ’ S&G R O O M ’ SN A M E S :
W E D D I N G D A T E & T I M E :
L O C AT I O NL I N E :
AT T I R E :
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N o . 57 W E D D I N G I N V I TA T I O N W O R K S H E E T
R E C E P T I O NC A R D :
REPLY CARD:
PRINTING:
Typeface/Font:
Style Number/Name:
Description:
Address:
Total Cost:
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N o . 57 W E D D I N G S TA T I O N E R Y O R D E R W O R K S H E E T
PRE–WEDDING
Quantity
Thank you cards
Quantity
WEDDINGINVITATIONS
Invitations Quantity
Inner-Envelopes Quantity
Outer-Envelopes Quantity
CEREMONY/RECEPTION
Program Quantity
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N o . 58 W E D D I N G S TA T I O N E R Y O R D E R W O R K S H E E T
POST–WEDDING
announcements Quantity
Quantity
Moving announcements or change of address cards
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