MANX SHIPPING NOTICE

MSN 004
Issued Feb 2019

DEPARTMENT OF ECONOMIC DEVELOPMENT

Isle of Man Official Log Book and List of Crew

Required Entries, Format and Guidance

The Merchant Shipping (Masters and Seamen) Act 1979 and the Merchant Shipping (Official Log Books and
List of Crew) Regulations 2015, requires Manx ships to keep and maintain an official log book and to make
and maintain a list of crew.
This notice sets out the required format and entries which must be made and provides guidance on
completing the official log book. Chapter 4 of this notice specifies the information which must be
contained in the list of crew.
The requirements of the Regulations and this notice do not apply to pleasure vessels, fishing vessels, ships
of traditional build, warships or naval auxiliaries, Government ships or ships which navigate exclusively
within 60 nautical miles of the Isle of Man’s coast.
This notice should be read in conjunction with the Merchant Shipping (Official Log Book and List of Crew)
Regulations 2015.

Documents referred to in this notice:

Regulations
Merchant Shipping (Official Log Books and List of Crew) Regulations 2015 (SD 2015/0387)
Merchant Shipping (Manning and STCW) Regulations 2014 (SD 2014/0238)
Merchant Shipping (Maritime Labour Convention) Regulations 2013 (SD 0234/13)
Merchant Shipping (Accident Reporting and Investigation) Regulations 2001 (SD 815/01)
Merchant Shipping (Crew Accommodation) Regulations 1978 (SI 1978 No 795)

Log Books and Forms

IOMOLB – Isle of Man Official Log Book
IOMOLB-LL – Isle of Man Official Log Book Loose Leaf
OLBPAX-LL – Isle of Man Official Log Book (Passenger Ships) Loose Leaf
IOMLOC – Isle of Man List of Crew
RBD1 – Returns of Births and Deaths
ARF1 – Accident Report Form

Most Regulations and notices are available on the Isle of Man Government website:
www.iomshipregistry.com or by contacting [email protected]
 Index
Chapter 1 Official Log Book – Format, duration and making entries Page 3
This chapter prescribes the format, duration and requirements
relating to the making of entries in the Official Log Book.
1.1 Format of the Isle of Man Official Log Book Page 3
1.2 Completion of the Isle of Man Official Log Book Page 4
Chapter 2 Official Log Book – required entries Page 6
This chapter prescribes the required entries which must be made in
the IOMOLB and IOMOLB-LL.
Chapter 3 Official Log Book (Passenger Ships) – required entries Page 14
This chapter states the required entries to be made in OLBPAX-LL.
Chapter 4 List of Crew Page 17
This chapter prescribes the information which must be maintained in
the list of crew and provides an example format for the list of crew.
Chapter 5 Guidance on making entries Page 19
This chapter provides further guidance on entries required by
Chapters 2, 3, and 4 of this notice.
5.1 Official Log Book Guidance Page 19
5.2 Official Log Book (Passenger Ships) Guidance Page 26
Chapter 6 Exemption from the requirement to display Load Line Page 28
Certificate and Notification of Draughts
This chapter contains an exemption applicable to all Manx ships to
which the Regulations apply from the requirement to display a Load
Line Certificate and notification of draughts.

2
 Chapter 1
Official Log Book – Format, duration and making entries
The Merchant Shipping (Masters and Seamen) Act 1979 and the Merchant Shipping (Official Log Book and List of
Crew) Regulations 2015 (herein after referred to as “the “Regulations”) require all Isle of Man registered ships
which are not exempted by Regulation 4 of the Regulations, to carry and maintain the Isle of Man Official Log
Book and List of Crew.

The Official Log Book is a document of considerable importance to masters. The Official Log Book is an official
channel of communication between the master and the Isle of Man Ship Registry and will inevitably be requested
in any dispute or accident. It is therefore essential that the Official Log Book is regularly and correctly completed
as required by the Regulations and this Notice.

Only one Official Log Book, Official Log Book (Passenger Ships) and List of Crew may be used at any time.
Multiple Official Log Books or Lists of Crew are not permitted.

It is an offence under the Regulations to fail to keep the

Official Log Book or to make false entries.
1.1 Format of the Isle of Man Official Log Book

The Regulations require Isle of Man registered ships to keep an Official Log Book in the format prescribed by
this notice.

The Isle of Man Official Log Book comprises the following Official Log Books as applicable to the type of ship.
The format of the Official Log Book and Official Log Book (Passenger ships) are set out below. No Official Log
Book from any other organisation or Flag State authority may be used on an Isle of Man registered ship.

All ships – Official Log Book (IOMOLB or IOMOLB-LL) version 11 or version 2

Passenger ships – Official Log Book (IOMOLB or IOMOLB-LL) version 11 or version 2 and
Official Log Book (Passenger Ships) (OLBPAX-LL) version 11 or version 2

Official Log Book – is to be completed in either a paper book IOMOLB or in a loose leaf format IOMOLB-LL
at the discretion of the master and consists of the following sections:

Section 1 – 1.1 Safety Committee Meetings

1.2 Appointment of Safety Officers
1.3 Safety Committee Members
Section 2 – 2.1 Musters, Drills and Training of Crew (*ISM)
2.2 Weekly Inspection of Life Saving Appliances (*ISM)
2.3 Monthly Inspections of Life Saving Appliances (*ISM)
Section 3 – Weekly Inspections
Section 4 – Checks, Tests, Drills And Inspections of the Ship’s Steering Gear (*ISM)
Section 5 – 5.1 Deck Line, Load Lines, Door and Openings
5.2 Change in Load Line Assignment
Section 6 – Departures and Arrivals, Draughts, Freeboard, Closing Doors and Openings
Section 7 – Births and Deaths
Section 8 – Narrative Section
(IOMOLB Sections 5 and 6 are not required to be completed for passenger ships)

*ISM Code ships – refer to chapter 1.2.6 of this notice for further information

1
Version 1 may continue to be used on board. Refer to Technical Advice Note TAN 001-19.

3
 Official Log Book (Passenger Ships) – to be completed only by masters of passenger ships in addition to
completing the Official Log Book. This part is to be completed in loose leaf format OLBPAX-LL.
The Official Log Book (Passenger Ships) consists of the following sections:
Section 1 – Doors, Openings and Other Devices
Section 2 – Watertight Door Drills
Section 3 – Inspections of Watertight Doors, Devices and Valves
Section 4 – Load Line and Depth of Loading
Section 5 – Departures And Arrivals, Draught, Freeboard and Stability
Section 6 – Opening and Closing of Doors, Plates etc and Closing Accesses Below the Bulkhead Deck

Loose Leaf Versions – The Official Log Book and Official Log Book (Passenger Ships) loose leaf versions
(IOMOLB-LL and OLBPAX-LL) are available on the Isle of Man Ship Registry website www.iomshipregistry.com
for download in PDF Format. Masters are advised to compile their own folder and insert the pages as required
in the various Official Log Book sections. Loose leaf pages are not to be completed electronically, they must be
printed as blank pages and entries completed in handwriting.

1.2 Completion of the Isle of Man Official Log Book

1.2.1 Entries in the Official Log Book
Each entry in the official log book must-
(1) be completed in English;
(2) be made in accordance with Chapter 2 and 3 of this notice;
(3) be signed and counter-signed by the signatories stated in Chapter 2 and 3 of this notice. Where a
counter-signature is required the counter-signing seafarer cannot be the same person as the signatory;
(4) be made as soon as is practicable after the occurrence to which the entry relates, unless specified
otherwise in Chapter 2 and 3 of this notice; and
(5) be true and not deliberately false or misleading.

Where an “officer” is required to sign, “officer” shall mean a seafarer with a valid STCW (Seafarers’
Training, Certification and Watchkeeping Code) Certificate of Competency serving in a “management
level” or “operational level” capacity on board as defined in Section A-I/1 of the STCW Code.

1.2.2 Entries in the Official Log Book narrative section

An entry in the narrative section must include to the best of the master’s knowledge the date and time of
the occurrence to which the entry relates, the port or longitude and latitude where the occurrence
happened, the date and time of the entry and the date when the entry was made.

1.2.3 Entries required under the MARPOL 73/782 Convention

It is recommended the following records required under the MARPOL Convention are completed in a
separate record book in the format prescribed by the International Maritime Organisation (IMO):
 MARPOL Annex I - Machinery Space Operations – Oil Record Book Part 1
 MARPOL Annex I - Oil Cargo – Oil Record Book Part 2
 MARPOL Annex II - Noxious Liquid Substances in Bulk – Cargo Record Book
 MARPOL Annex V - Garbage – Garbage Record Book
The records stated above may, at the discretion of the master, be entered in the Official Log Book
Narrative Section (section 8) in lieu of recording in a separate record book. Such entries must be in the
format prescribed by the IMO.
The record books stated above are not required to be submitted to the Isle of Man Ship Registry when
the Official Log Book is closed unless specifically requested. Details regarding any accidental discharge of
oil, garbage or noxious liquid substances must be entered in the Official Log Book narrative section as well
as completing the Accident Report Form (ARF1).

2
International Convention for the Prevention of Pollution from Ships 1973/1978

4
 1.2.4 Annexes to Official Log Book
If an entry cannot be contained in the Official Log Book by reason of its length or for any other reason, it
may be contained in a separate document annexed to the official log book and the master must make an
entry in the narrative section stating where the information is recorded.

1.2.5 Amendment or cancellation of entries

(1) An entry in the Official Log Book may only be amended or cancelled by crossing through the entry in a
manner which does not make the entry illegible and signed by the master or person making the
amendment or cancelling the entry, i.e. fir exempleRH for example.
(2) If an entry in the Official Log Book requires amendment after it has been delivered to the Isle of Man Ship
Registry, the master must notify the Ship Registry in writing of the proposed amendment or cancellation.
(3) If the Isle of Man Ship Registry receives notification in accordance with paragraph (2), the Ship Registry
may, if it considers it appropriate to do so, annex the notification to the Official Log Book.

1.2.6 ISM Code Ships

Ships with a valid Safety Management Certificate issued in accordance with the International Safety
Management (ISM) Code or certificated commercial yachts less than 500GT with a ‘mini ISM system’ may
record the required entries in Sections 2 and 4 in the records prescribed by the Safety Management
Manual (ISM Code 11.3) or in the Official Log Book.
The Safety Management Manual procedure and recording document reference must be stated in the
relevant section of the Official Log Book. Computerised records are acceptable provided there are
adequate back-up facilities3 and the record identifies who made the entry. These records do not need to
be delivered to the Isle of Man Ship Registry when the Official Log Book is closed unless specifically
requested.

1.3 Duration of Official Log Book

An Official Log Book may be open for a maximum period of 12 months. The master may at his or her
discretion close the Official Log Book at any time during the 12 month period.

1.4 Closure of the Official Log Book

The Official Log Book, Official Log Book (Passenger Ships) and List of Crew must be closed when:
(1) the official log book has been open for a period not exceeding 12 months; or
(2) the ship deregisters from the Isle of Man Ship Registry.

When the official log book is officially closed by the master the following documents must be kept on board
the ship and made available for inspection for a period of 3 years from the date of closure. If requested by the
Ship Registry, the official log book must be sent to the Ship Registry within 3 months of the date of the
request.

 Official Log Book

 Official Log Book (Passenger Ships) if applicable
 Any document annexed to the Official Log Book

When the Isle of Man Official Log Book and List of Crew are closed a new Isle of Man Official Log Book and
List of Crew must be opened on the same day.

1.5 Loss of the Official Log Book

If any part of the Official Log Book, Official Log Book (Passenger Ships) or List of Crew is lost the master must
open a new Official Log Book, Official Log Book (Passenger Ships) or List of Crew and make a written
statement in the Official log Book narrative section of the circumstances and any steps for its recovery. The
statement must be counter-signed by another officer. The master must also inform the Isle of Man Ship
Registry as soon as practicable.

3
For example – back-up to a remote server, or a portable drive.

5
 Chapter 2
Official Log Book – required entries
(IOMOLB and IOMOLB-LL)

The relevant sections of the Official Log Book cover page and Sections 1 to 8 must be completed according to
the entry requirements stated below. In addition to the required entries the master may make any factual
entry concerning any aspect of ship operations considered appropriate in Section 8 of the Official Log Book.

Official Log Book loose leaf versions (IOMOLB-LL) must, where indicated, have the following information
entered on each page:
 when a new page commences - date page commenced, section page number; and
 when a page is complete - date page completed, signature of master

Cover page
The following entries must be made on the Official Log Book cover page:

Counter
Required entries – to be completed only by the master Signatory
signature
Name of Ship, Port of Registry, Official Number, IMO Number, Gross
1 Tonnage, Net Tonnage none none

Name of master, type/certificate number/country of issue of master’s

2 certificate of competency. Master none

3 The official working language on the ship. none none

4 Date and place the Official Log Book is opened. none none
5 Date and place the Official Log Book is closed. none none

Section 1 - Safety Committee Meetings, Appointment of Safety Officers and Safety Committee
Members
The following entries must be made in Section 1 of the Official Log Book:

Section 1.1
Safety committee meeting and appointment of safety Counter
Signatory
officers signature
Required entries
1 Date of safety committee meeting, comments. Master none
Name of safety officer required under MLC4 A4.3.2(c) and
2 Master none
corresponding reference in the List of Crew.

Section 1.2 Counter

Signatory
Safety committee members - Required entries signature
Name of safety committee member required under MLC A4.3.2(d)
1 Master none
and corresponding reference in the List of Crew.

4
Maritime Labour Convention 2006

6
Section 2 – Musters, Drills and Training, Inspections and Instructions of Life Saving and Fire
Fighting Appliances
The following entries must be made in Section 2 of the Official Log Book or in the ship’s ISM system (refer to
1.2.6 of this notice):

Section 2.1 – Musters, drills and training of crew Counter

Signatory
Required entries signature
Date, record of musters, drills, training, inspection and instruction and
any comments relating to the requirements of SOLAS II-2/15, SOLAS
III/19 and III/30.
1 For commercial yachts certified under the applicable Large Master An officer
Commercial Yacht Code:
Any musters drills, training, inspections and instructions required by
the yacht’s procedures required by the Large Commercial Yacht Code

Section 2.2 – Weekly inspection of life saving appliances Counter

Signatory
Required entries signature
Date of inspection of life saving appliances together with results and
any comments relating to the requirements of SOLAS III/20.6.
For commercial yachts certified under the applicable Large
1 Master An officer
Commercial Yacht Code:
Any weekly Large Yacht Code LSA inspections required by the yacht’s
procedures in accordance with the Large Commercial Yacht Code.

Section 2.3 – Monthly inspection of life saving appliances Counter

Signatory
Required entries signature
Date of inspection of life saving appliances together with results and
any comments relating to the requirements of SOLAS III/20.7.

1 For commercial yachts certified under the applicable Large Master An officer
Commercial Yacht Code:
Any monthly Large Yacht Code LSA inspections required by the yacht’s
procedures in accordance with the Large Commercial Yacht Code

Section 3 – Weekly Inspections

The following entries must be made in Section 3 of the Official Log Book:

Counter
Required entries Signatory
signature
A seafarer
Date and time of the inspection, name of persons making the
who
inspection and the results of the inspection of the crew
1 Master conducted
accommodation required under MLC A3.1.18 or the Merchant Shipping
the
(Crew Accommodation) Regulations 1978 (SI 1978 No 795).
inspection
A seafarer
Date and time of the inspection, name of persons making the
who
inspection and the results of the inspection of the food supplies,
2 Master conducted
drinking water, food storage and handling areas and galley and food
the
preparation required under MLC A3.2.7.
inspection

7
Section 4 – Checks, Tests and Drills of the Ship’s Steering Gear
The following entries must be made in Section 4 of the Official Log Book or in the ship’s ISM system (refer to
1.2.6 of this notice):

Counter
Required entries Signatory
signature
Date, time and place conducting the checks and tests required by
1 Master An officer
SOLAS V/26.1 and V/26.2 and any comments.
Date, time and place conducting the drill required by SOLAS V/26.4
2 Master An officer
and any comments.

Section 5 – Load Line and Depth of Loading

Passenger ships do not need to complete this section.
The following entries must be made in Section 5 of the Official Log Book:

Section 5.1 – Deck line, load lines, door and openings Counter
Signatory
Required entries – to be completed only by the master signature
 Particulars of load line assignment taken from the ship’s Load Line
Certificate.
 Maximum draught of salt water in summer zone.
 Details of any watertight doors fitted under the requirements of
SOLAS II-1/22.6 and II-1/24.3 or reference to a document
1 None None
containing such information.
 Details of any hinged doors, portable plates, sidescuttles,
gangways, cargo and bunkering ports and other openings fitted
under the requirements of SOLAS II-1/22.12 or reference to a
document containing such information.

Section 5.2 – Change in load line assignment Counter

Signatory
Required entries – to be completed only by the master signature
 Date, time and place the change occurred.
 Particulars of new load line assignment taken from the ship’s Load
1 Master An officer
Line Certificate.
 Maximum draught of salt water in summer zone.

8
Section 6 – Departures and Arrivals, Draughts, Freeboard, Closing Doors and Openings
Passenger ships do not need to complete this section.
The following entries must be made in Section 6 of the Official Log Book:

Counter
Required entries Signatory
signature
Departures:
 Date and time^
 Dock, wharf, harbour or other place^
 Draught in dock water – Forward and aft
 Freeboard in dock water – Port, starboard, mean
 Allowances*
1. Density of water
2. Allowance for density of dock water
3. Allowances for weight of fuel, water, stores etc. to
consume on inland water stretch
4. Total allowances
5. Mean draught in salt water after making allowances
6. Mean freeboard amidships in salt water after making
allowances Master An officer
 Date and time of closing watertight doors fitted under the
Prior to Prior to
1 requirements of SOLAS II-1/22.6 and II-1/24.3^
departure departure
 Date and time of closing doors, portable plates, sidescuttles,
gangways, cargo and bunkering ports and other openings
fitted under the requirements of SOLAS II-1/22.12^
Arrivals:
 Date and time^
 Dock, wharf, harbour or other place^

^ Large commercial yachts are only required to complete the entries

marked. SOLAS requirements are those as applied by the Large Yacht
Code. By signing the master and officer confirm the freeboard has
been verified as no less than the minimum permitted by the yacht’s
freeboard assigning authority.
*Allowances are only to be completed when the mean freeboard in
dock water is less than the appropriate minimum salt water freeboard
indicated under the ship’s load line assignment.

9
Section 7 – Births and Deaths
The following entries must be made in Section 7 of the Official Log Book:

Counter
Required entries Signatory
signature
In the event of a birth on board the ship or in the ship’s boats:
 Date of birth, place of birth (or latitude and longitude if the
ship is at sea)
 Forename(s) if any and Surname of the child
 Sex
 Father’s forename, surname, usual residence, nationality, Mother of
Master
1 occupation, rank or profession* the child
 Mother’s forename, maiden surname or surname at marriage if (optional)
different, usual residence, nationality
 Name of ship’s master
*If the child is illegitimate, particulars relating to the father must not
be entered unless a written request signed by the mother and the
person acknowledging himself to be the father is submitted to the Isle
of Man Ship Registry.
In the event of a death on board the ship or in the ship’s boats:
 Date of death or loss
 Place of death or loss (or latitude and longitude if the ship is at
sea)
 Forename and surname of the deceased (and maiden surname
if applicable) Master None
2
 Sex, date of birth or age
 Occupation, rank or profession
 Usual residence, nationality
 Cause of death or loss (certified by a ship’s doctor or other
qualified medical practitioner where possible)
 Name of ship’s master

10
Section 8 - Narrative Section
The following entries must be made in Section 8 of the Official Log Book:

Counter
Required entries Signatory
signature
For ships of less than 500 GT only, the name and address of the
1 Master None
ship’s operator or manager.

If a person ceases to be master of a ship, a record that the

The former
2 documents relating to the ship and its seafarers which are in the New Master
Master
master’s custody, have been delivered to the master’s successor.

3 A record of the date and time a person becomes master of the ship. New Master None
A record of any instance where the ship proceeds to sea not in
compliance with the Minimum Safe Manning Document. The record
must include a reference to the exemption obtained from the Isle of
4 Master None
Man Ship Registry in accordance with regulation 8(3) of the
Merchant Shipping (Manning and STCW) Regulations 2014 (SD
2014/0238).
A brief description of each accident, casualty or incident reported to
the Isle of Man Ship Registry in accordance with regulations 5, 6, or
5 Master An officer
7 of the Merchant Shipping (Accident Reporting and Investigation)
Regulations 2001 (SD815/01).

A record of every distress signal or message observed or received

that is not recorded in the radio records as required by SOLAS IV/17.
The record must include –
(a) the date, time and position of the ship when the distress signal
6 or message is observed or received; Master An officer
(b) a brief description of the distress signal or message; and
(c) a brief description, if known to the master, of the nature of the
distress.

A record in accordance with SOLAS Chapter V regulation 33.1 of the

7 Master An officer
reason for failing to proceed to the assistance of persons in distress.
If a seafarer is left behind in any country, a record of –
(a) the name of the seafarer and reference in list of crew;
(b) the date and place the seafarer was left behind;
(c) the reason, if known to the master, for the seafarer being left
behind;
(d) any provision made by the master to ensure that the Isle of Man
Ship Registry is informed that the seafarer has been left behind;
8 Master An officer
(e) the seafarer's employer being informed that the seafarer has
been left behind and of the employer being given any particulars
required;
(f) the seafarer’s property or money left on board the ship (or
reference to a document containing this information);and
(g) what will happen to the seafarer’s property and money (or
reference to a document containing this information).
A record of any onshore complaints investigation conducted by an
9 authorised officer in accordance with the Maritime Labour Master An officer
Convention (A5.2.2) and the results of the investigation.

11
 If it appears to the master that a seafarer -
(a) may be unfit to discharge his or her duties, whether by reason of
incompetency or misconduct or for any other reason; or
(b) may have been seriously negligent in the discharge of his or her A seafarer
duties, a record of - other than
(i) the name of the seafarer and reference in the list of crew; the person
10 (ii) the event or a reference to a document containing this Master named in
information; sub-
(iii) any statement made by the seafarer to the master in respect paragraph
of that event or those events and which the seafarer wishes
(b)(i)
to be recorded; and
(iv) that the entries made in accordance with sub-paragraphs (i)
to (iii) have been read to the seafarer by the master, and if
not the reason for not doing so.
The seafarer
11 A record of any demotion or promotion of a seafarer, including the Master promoted or
date upon which the demotion or promotion takes effect. demoted
If a seafarer is alleged to have committed a breach of a code of
conduct which the seafarer is required to comply with by their
employer, and the penalties for that breach include the option of
dismissal from the ship, a record of all the following particulars
which are relevant -
(a) the nature of the allegation;
(b) the name of the seafarer and reference in the list of crew
against whom the allegation is made;
(c) that the master has read the allegation to the seafarer;
(d) that the master has advised the seafarer of his or her right to be
accompanied by a friend who may advise the seafarer and speak on
the seafarers behalf;
(e) (i) if the seafarer admits the allegation, a statement that he or
she admits it; or A seafarer
(ii) in any other case, a statement that the seafarer does not other than
12 admit the allegation; Master the person
(f) (i) any statement made by the seafarer, or by the seafarer’s named in
friend on behalf of the seafarer, in answer to the allegation; or paragraph(b)
(ii) that the seafarer declines to make a statement in answer to
the allegation;
(g) that the master has given a formal warning to the seafarer;
(h) that the master has given a written reprimand to the seafarer;
(i) that the master has informed the seafarer that he or she will be
dismissed from the ship either at the first opportunity or at the end
of the voyage;
(j) that the master has informed the seafarer that the matter will be
referred to a shore-based disciplinary committee; and
(k) that the seafarer has been given, and has acknowledged receipt
of, a copy of all entries made in the official log book relating to the
breach of the code of conduct, together with a copy of any report
made to a shore-based disciplinary committee.

12
 If in the opinion of the master, consideration should be given to the
prosecution of any person in respect of any conduct on the ship
during a voyage (whether under any statutory provision relating to
merchant shipping or otherwise) a record of - A seafarer
(a) the event; other than
the person
13 (b) the name of the person and (if applicable) reference in the list of Master
named in
crew; paragraph
(c) any statement made by the person to the master in respect of (b)
that event which the person wishes to be recorded; and
(d) that the entries made in accordance with paragraphs (a) to (c)
have been read by the master to the person concerned.
If a seafarer dies whilst being employed on a ship, a record -
(a) of the circumstances of the death, and if the death occurs as a
result of any person being lost from a ship, ships lifeboat or liferaft,
the efforts which were made to rescue the deceased person;
14 (b) that the deceased’s next of kin (including name and address) has Master An officer
been notified;
(c) of the seafarer’s property or money left on board the ship (or
reference to a document containing this information); and
(d) what will happen to the seafarer’s property and money (or
reference to a document containing this information).
If any part of the Official Log Book, Official Log Book (Passenger
15 Ships) and List of Crew is lost the master must make a written Master An officer
statement of the circumstances of the loss and any steps for its
recovery.

13
 Chapter 3
Official Log Book (Passenger Ships) – required entries
(OLBPAX-LL)
Masters of passenger ships to which the Regulations apply must complete the Isle of Man Official Log Book
(Passenger Ships) in addition to the Official Log Book and List of Crew. Masters of passenger ships are not
required to complete sections 5 or 6 of the Official Log Book.
The Official Log Book (Passenger Ships) must:
a) be completed in handwriting in loose leaf format only (OLBPAX-LL);
b) be opened and closed at the same time as the Isle of Man Official Log Book; and
c) be returned to the Isle of Man Ship Registry with the Official Log Book.

Official Log Book (Passenger Ships) loose leaf versions (OLBPAX-LL) must, where indicated, have the following
information entered on each page:

 when a new page commences - date page commenced, section page number; and
 when a page is complete - date page completed, signature of master

Cover page

The following entries must be made on the cover page of OLBPAX-LL:

Counter
Required entries – to be completed only by the master Signatory
signature
Name of Ship, Port of Registry, Official Number, IMO Number, Gross
1 None None
Tonnage, and Net Tonnage.

Name of new master, type/certificate number/country of issue of

2 New Master None
master’s certificate of competency.
3 Date and place the OLBPAX-LL is opened. None None
4 Date and place the OLBPAX-LL is closed. None None
Number of pages included in each section when the OLBPAX-LL is
5 Master None
closed.

Section 1 – Doors, Openings and Other Devices

The following entries must be made in Section 1 of OLBPAX-LL:

Counter
Required entries – to be completed only by the master Signatory
signature
Description and location of hinged doors, portable plates, sidescuttles,
gangway, cargo and bunkering ports and other openings to be closed
1 None None
before the ship leaves port as required by SOLAS II-1/22.12 or
reference to document containing this information.
Description and location of accesses from the ro-ro deck and vehicle
ramps that lead to spaces below the bulkhead deck as required by
2 None None
SOLAS II-1/23.5 or reference to a document containing this
information.
Document reference and location where instructions are posted for the
3 None None
door operating instructions required by SOLAS II-1/23.2.

14
Section 2 – Watertight Door Drills

The following entries must be made in Section 2 of OLBPAX-LL:

Counter
Required entries Signatory
signature
Date, nature of the drill required by SOLAS II-1/21.1, any comments
1 Master An officer
and defects.

Section 3 – Inspection of Watertight Doors, Devices and Valves

The following entries must be made in Section 3 of OLBPAX-LL:

Counter
Required entries Signatory
signature
Date, details concerning the nature of the inspection required by SOLAS
1 Master An officer
II-1/21.3, any comments and defects.

Section 4 – Load Line and Depth of Loading

The following entries must be made in Section 4 of OLBPAX-LL:

Counter
Required entries – to be completed only by the master Signatory
signature
Particulars of load line assignment taken from the ship’s Load Line
1 None None
Certificate.

15
Section 5 – Departures and Arrivals, Draughts, Freeboard and Stability

The following entries must be made in Section 5 of OLBPAX-LL:

Counter
Required entries Signatory
signature
Departures:
 Date and time
 Dock, wharf, harbour or other place
 Draught and trim in dock water – Bow and Stern
 Distance from waterline to subdivision load line mark (“C” mark)
required by SOLAS II-1/18.1 – port, starboard and mean
 Mean freeboard at subdivision load line mark (“C” mark) in dock
water
 Allowances*
i. Density of water and allowance for density of dock water
ii. Weight of fuel, water, stores etc to reach salt water and
allowance
iii. Mean draught in salt water as calculated after making
Master An officer
allowances
iv. Mean freeboard amidships in salt water as calculated Prior to Prior to
1
Departure Departure
after making allowances
 Stability required by SOLAS II-1/20.1
i. Displacement calculated from observed mean draught
ii. Displacement calculated from stability calculations
iii. Maximum permissible KG or minimum GM^
iv. Calculated KG or GM^

Arrivals:
 Date and time
 Dock, wharf, harbour or other place

*Allowances need only be completed when the mean freeboard at the

“C” mark in dock water is less than the appropriate minimum salt water
freeboard indicated on the ship’s load line assignment.
^KG – centre of gravity, GM – metacentric height

Section 6 – Opening and Closing of Doors, Plates and Accesses etc. prior to departure

The following entries must be made in Section 6 of OLBPAX-LL:

Counter
Required entries Signatory
signature
Master An officer
Date, time of opening and closing doors, plates etc required by SOLAS
1 Prior to Prior to
II-1/22.12.
Departure Departure
Master An officer
Date, time of closing of accesses to spaces below the bulkhead deck -
2 Prior to Prior to
SOLAS II-1/23.5.
Departure Departure

16
 Chapter 4

List of Crew

Masters of all ships and commercial yachts to which the Regulations apply are required to make and maintain
a List of Crew.
(1) A List of Crew must contain the following information about the ship:
(a) name;
(b) port of registry; and
(c) IMO number, or for ships which do not have an IMO number the ship’s Official Number5.
(2) Subject to paragraph (3), a list of crew must contain the following information for each seafarer6
on board the ship:
(a) name and address;
(b) date of joining the ship;
(c) name and relationship of next of kin and address of next of kin if different from the
seafarer;
(d) capacity on board the ship; and
(e) date and place the seafarer left the ship and the reason for leaving.
(3) A passenger ship which has regular crew changes with rotational crew, may record the date and
place when the seafarer’s employment agreement7 is terminated instead of the information
specified in paragraph 2(e). Other ship types may apply to the Isle of Man Ship Registry for written
permission to use this provision which will be considered on a case-by-case basis.

The List of Crew may be completed in paper or electronic format. Masters may use Form (IOMLOC) for the
List of Crew as set out below or any other bespoke format provided it contains at least the information
specified above. The Form (IOMLOC) is also available on the Ship Registry website. A List of Crew in
electronic format must have an adequate backup facility8.

The List of Crew must be opened and closed at the same time as the Official Log Book up to a maximum
period of 12 months. On closure of the Official Log Book the List of Crew kept on board the ship and made
available for inspection for a period of 3 years from the date of closure; and if requested by the Ship Registry,
the List of Crew must be sent to the Ship Registry within 3 months of the date of the request.

Each seafarer’s details must be entered on each occasion the seafarer joins and leaves the ship. It is not
permitted to have one entry for the duration of the seafarer’s employment agreement unless written
permission is granted by Isle of Man Ship Registry. A master may refer to a seafarer in the official Log Book by
using the unique reference stated on the List of Crew.

It is recommended that the details of non-seafarers contracted to be on the ship when the ship sails from the
port as part of their work such as superintendents, riding squads, ‘supernumeraries’, nannies and security
personnel etc. are also included on the List of Crew so there is a record of their next of kin in case of
emergency.

Note – The List of Crew should not be confused with the ship’s Crew List which is normally presented to port
authorities on arrival.

5
“Official Number” means the number issued to a ship under regulation 7(2) of the Merchant Shipping Registration
Regulations 1996 (SD 689/96), or for a ship registered under Part IV of the Merchant Shipping Registration Act 1991 (the
Demise Charter Register), the number issued to a ship under regulation 7(2) of the Merchant Shipping (Demise Charter
Register) Regulations 1991 (GC394/91).
6
“seafarer” as defined by the Maritime Labour Convention 2006. Seafarer includes the master. Passengers and yacht
guests are not required to be recorded.
7
“seafarer’s employment agreement” means the agreement required by regulation 19 of the Merchant Shipping
(Maritime Labour Convention) Regulations 2013 (SD0234/13).
8
For example – back-up to a remote server or portable drive.

17
 List of Crew (IOMLOC) for IOM Registered Ships
IOMLOC is available on the IOM Ship Registry website www.iomshipregistry.com

18
 Chapter 5
Guidance on making entries

Chapter 5.1 – Official Log Book (IOMOLB and IOMOLB-LL)

5.1.1 Cover Page

 Name, port of registry, official number, IMO number, gross and net tonnage – enter details from the
Certificate of Registry.
 Official working language spoken on the ship.
 Date and place opened – enter when opening the log book, if at sea state “At sea”.
 Date and place closed – enter when closing the log book, if at sea state “At sea”. Refer to Chapter 1
of this notice for information about closing the Official Log Book.

All the entries on the cover page must be made by the master. The master opening the official log book must
enter their name and certificate details on the first line, successive masters must add their details when they
take over command. If a master has been on the ship before and returns while the log book is still in use,
they do not need to add their name a second time. The details of the master’s certificate type (eg “STCW II/2
Master Unlimited”), number and country of issue must be entered and signed by the master. This does not
refer to the Isle of Man issued STCW endorsement. For example:
Certificate of Competency
Name of Master Type / Number / Country of Issue Signature of Master
STCW II/2 Master Unlimited/
Adrian Young A Young
123456789 / UK
STCW II/2 Master Unlimited/
Frederick Kramer F Kramer
987654321 / Germany
Note – the time and date of master’s handover must be recorded in IOMOLB Section 8 - Narrative Section.

5.1.2 Section 1 – Safety Committee Meetings, Safety Officers and Safety Members
A record of safety committee meetings and the appointment of Safety Officers and Safety Committee
members must be kept.

For example:

a) Section 1.1 – Safety Committee Meetings and Appointment of Safety Officers

Date of Date of
Comments Signature of Master Comments Signature of Master
meeting meeting
Refer to minutes of
1/10/2014 A Young
meeting.
Refer to minutes of
10/11/2014 A Young
meeting.

b) Section 1.2 – Appointment of Safety Officer

Ref in
Ref in List Name of Safety Signature of Signature of
List of Name of Safety Officer
of Crew Officer Safety Officer Safety Officer
Crew

3 Jonathan Gollow J Gollow

19
 c) Section 1.3 – Safety Committee Members
Ref in
Name of Safety Committee Signature of Safety Ref in List Name of Safety Committee Signature of Safety
List of
Member Committee Member of Crew Member Committee Member
Crew

5 James Royston J Royston

2 Arron Hunter A Hunter
8 Adrian Barret A Barret
12 John Radford J Radford
16 Wesley Waller W MWaller

All entries must be signed by either the master, safety officer or safety committee member.

For further information regarding safety meetings and the role of the safety officer and safety committee
members refer to Maritime Labour Notice 4.3A and the Code of Safe Working Practices for Merchant
Seafarers.

5.1.3 Section 2 – Musters, Drills, Training of Crew and Inspections

Completing the Official Log Book or the ISM records fulfils the requirement for making records or entries in the
official log book required by SOLAS III/19.5, III/20.6 and III/20.7.

The following records must be maintained in either the official Log Book or in the Safety Management Manual
records (ISM11.3):

a) Section 2.1 – Record of Musters, Boat Drills, Fire Drills and Training of Crew
SOLAS III/19 (all ships) and SOLAS III/30 (passenger ships) requires musters, drills or training of the crew
in the use of life saving or firefighting appliances. Details of any training, drills held, and the occasions on
which lifeboats, rescue boats and davit-launched liferafts (as applicable) are lowered or launched must be
entered. For example:

Signature of
A record of musters, drills, training, inspections and instruction concerning life-saving and fire
Date master and a
appliances including any relevant comments
seafarer
1/10/2014 General alarm sounded, crew mustered at emergency stations for a simulated galley fire, A Young
fire pumps, and firefighting equipment tested, crew mustered to abandon ship stations. S Clarke
Rescue boat crews instructed in launching procedures. No deficiencies found.
8/10/2014 General alarm sounded, crews mustered to abandon ship stations, both boats swung out, port A Young
side lifeboat launched and crew exercised and instructed in boat handling procedures. S Clarke
Starboard boat crew instructed in liferaft procedures. No deficiencies found.
OR reference to the ship’s ISM records;
Record of Musters, Drills and Training of Crew
Items required by SOLAS II-2/15, III/19, III/30 or Large Commercial Yacht Code may be recorded here
OR
in the ship’s ISM records (state ISM procedure reference and recording document reference below).

ISM procedure reference and recording document reference...... Safety Manual Ch6/1, Form 123...................................

20
If a muster, drill, training activity or inspection was not carried out or held only in part a record of why must
be entered in Section 2.1. For ships choosing to record in the ISM records the reason why the drill was not
carried out in full must be recorded in Section 2.1 of the Official Log Book. For example:

8/11/2014 Unable to perform abandon ship drill - vessel in heavy weather and permission denied by port A Young
authority to launch lifeboat. Lifeboat lowering and davit operation postponed. Crew mustered S Clarke
wearing lifejackets. Instructions for launching lifeboats and demonstration of portable radios
given to all crew members.

b) Section 2.2 – Record of Weekly Inspections of Life Saving Appliances

Weekly inspections (SOLAS III/20.6) of life saving appliances must be entered. For example:

Signature of
Date of
Inspection Inspection items, results, comments master and a
seafarer

1/10/2014 Weekly inspection of lifeboats, rescue boats and launching appliances conducted as per A Young
checklist LSA3.Engines run and general alarm tested in all areas. Lifeboat No2 engine failed S Clarke
to start, repaired by ship’s engineer, now running satisfactorily.
OR reference to the ship’s ISM records;
Weekly Inspection of Life Saving Appliances
SOLAS III/20.6 or weekly Large Commercial Yacht Code LSA inspections may be recorded here OR
in the ship’s ISM records (state ISM procedure reference and recording document reference below).

ISM procedure reference and recording document reference ... Safety Manual Ch6/2, Checklist LSA3........................

c) Section 2.3 – Record of Monthly Inspections of Life Saving Appliances

Monthly inspections (SOLAS III/20.7) of life saving appliances must be entered. For example:

Signature of
Date of
Inspection Inspection items, results, comments master and a
seafarer

10/10/2014 Monthly inspection carried out as per Checklist LSA4. Lifeboats 1 and 2 turned out and A Young
found satisfactory. All equipment found in apparent good order and condition. S Clarke
OR reference to the ship’s ISM records;
Monthly Inspection of Life Saving Appliances
SOLAS III/20.7 or monthly Large Commercial Yacht Code LSA inspections may be recorded here OR
in the ship’s ISM records (state ISM procedure reference and recording document reference below).

ISM procedure reference and recording document reference ... Safety Manual Ch6/2, Checklist LSA4........................

21
5.1.4 Section 3 – Record of weekly inspections
These inspections are required by the Maritime Labour Convention as applied by the Isle of Man Merchant
Shipping (Maritime Labour Convention) Regulations 2013 (SD0234/13).
Inspection of Crew Accommodation MLC A3.1/18
This section is for records of mandatory inspections of the crew accommodation required by SD 234/13
regulation 79(3). The Regulations require an inspection of the crew accommodation at intervals not
exceeding 7 days to ensure that it is being kept clean, decently habitable and in a good state of repair. The
inspection must be carried out by or under the authority of the master and the seafarer conducting the
inspection must be accompanied by one other seafarer.
For ships built prior to 20th August 2013 the weekly accommodation inspection is required by Isle of Man
Merchant Shipping (Crew Accommodation) Regulations 1978 (SI 1978/795) Regulation 38(2).
Inspection of Food Supplies and Drinking Water MLC A3.2/7
This section is for records of mandatory inspections required by SD0234/13 regulation 84(3) which includes:
a) supplies of food and drinking water;
b) all spaces and equipment used for the storage and handling of food; and
c) drinking water, galley and other equipment used for the preparation and service of meals.

The Regulations require an inspection of these items at intervals not exceeding 7 days to ensure seafarers
have access to good quality food and drinking water provided under hygienic conditions in accordance with
the requirements of the Maritime Labour Convention. The inspection must be carried out by or under the
authority of the master and the seafarer conducting the inspection must be accompanied by at least one other
seafarer involved in catering.
Examples of entries:
Date and Type of Name and rank of persons Result of inspection Signature of
time of inspection making the inspection seafarers making
Inspection ABCDE inspection

4/10/14 AB A Young, Master Crew accommodation and food supplies found A Young
1100 A Hunter, Ch Officer satisfactory, hospital and fridge room alarms A Hunter
W Waller, Cook tested, no defects. W MWaller

11/10/14 A A Young, Master Wardrobe door found damaged and shower curtain A Young
1100 A Hunter, Ch Officer missing in cabin No. 5. Repaired and replaced as A Hunter
W Waller, Cook necessary. Vegetable Room cooling unit found W MWaller
defective- replacement parts ordered.

12/10/14 B A Young, Master Vegetables found in poor condition and discarded. A Young
1300 W Waller, Cook W MWaller
In Section 3 masters or companies may add additional inspection items of their choosing. This is voluntary and
does not need to be completed. All entries must be signed by the master and the member of the crew who
accompanied the master on the inspection.

5.1.5 Section 4 – Record of checks, tests and drills of the ship's steering gear

The following records must be maintained in either the Official Log Book OR in the Safety Management
Manual records (ISM11.3) of –

a) SOLAS V/26.1 and 26.2 – check and test of steering gear within 12 hours before departure;
b) SOLAS V/26.4 – emergency steering drill at least once every 3 months.
For example:-

22
 Signature of
Date, time Nature of drill, check, or test of steering gear
master and
and place A, B, comments
an officer
1/10/14 0600 A – Steering gear tested satisfactorily before departure A Young
at Douglas, IOM A Hunter

12/10/14 1100 B – Emergency steering gear and systems tested as part of emergency drill, A Young
51 – 27.0’ N crew members instructed in emergency steering procedures. A Hunter
006 – 43.9’ W
OR reference to the ship’s ISM records;
Record of Checks, Tests and Drills of the Ship’s Steering Gear
Steering gear checks, tests or drills may be recorded here OR
in the ship’s ISM records (state ISM procedure reference and recording document reference below)

A – SOLAS V/26.1 and 26.2 – check and test of steering gear within 12 hours before departure
ISM procedure reference and recording document reference ... Safety Manual Ch. 7/6, Bridge Checklist 3........................
B – SOLAS V/26.4 – emergency steering drill at least once every 3 months
ISM procedure reference and recording document reference.... Safety Manual Ch 8/9, Drill Report..................................
5.1.6 Section 5.1 – Load line and depth of loading
This section is not to be completed for passenger ships. OLBPAX-LL is to be completed for passenger ships.
a) Section 5.1 – Positions of Deck Line and Load Lines

The positions of the deck line and load lines must be taken from the ship’s Load Line Certificate as
applicable to the ship type.
The following information must be recorded -
 maximum draught of water (salt water) in summer zone;
 details of any openings referred to in SOLAS II-1/24.3 if applicable to the ship; and
 details of any watertight doors referred to in SOLAS II-1/22.13 if applicable to the ship.

Refer to the ship’s Conditions of Assignment for information concerning any openings and watertight doors.
For further information on completing this section please refer to the Notes in Section 5 of the Official Log
Book. Section 5 of the Official Log Book must be completed by the master and may not be delegated to
another seafarer to complete.
b) Section 5.2 – Change of load Line Assignment

For ships issued with multiple load line assignments details of the new load line assignment must be
entered in this section.
5.1.7 Section 6 – Departures and arrivals from sea at, any dock, wharf, port or harbour.
This section is not to be completed for passenger ships. OLBPAX is to be completed for passenger ships.
The following must be recorded at each departure:
 date, time and place of departure;
 actual draught of water;
 actual freeboard amidships;
 date and time of closing openings SOLAS II-1/24.3 (as applicable);and
 date and time of closing water tight doors SOLAS II-1/22.13 (as applicable).

23
The following must be recorded for each arrival:

 date, time and place of arrival.

The following must be recorded for each departure when the actual mean freeboard is less than the
appropriate salt water freeboard shown on the load line certificate:

 density of water – entered either as the relative density (eg 1.017) or density t/m³ (eg 1017);
 allowances;
 draught in salt water after making allowances; and
 mean freeboard amidships after making allowances.
Entries in this section must be signed by the master and an officer before departure.
5.1.8 Section 7 – Returns of births and deaths
Entries of births and deaths must be made in accordance with Chapter 2 Section 7 of this notice. This section
must be completed in conjunction with completing Form RBD1 and Form ARF1 if the death is a marine
casualty. Form RBD1 can be downloaded from the Isle of Man Ship Registry website. If you have any
questions regarding this please telephone or email the Isle of Man Ship Registry directly.
5.1.9 Section 8 – Narrative Section
The entries required in the narrative section are specified in Chapter 2 of this notice. Entries must be dated
and signed as specified in the signatory and witness columns of Chapter 2 of this notice.
In addition to the entries required in the narrative section, the master may use the narrative section to record
any factual information about ship operations considered appropriate. All entries must be signed and dated by
the master.
A summary of the required entries are as follows:
 Ships less than 500GT manager details – company name and address;
 Changes of master and handing over documents;
 Sailing shorthanded (i.e. not in compliance with minimum manning document);
 Casualty, accident or incident reporting to Isle of Man Ship Registry;
 MLC complaint investigations by onshore authorities (MLC A5.2.2);
 Distress signals received / failure to proceed to distress; and
 Seafarer:
o Left behind
o Promotion and demotion
o Unfit for duty
o Breach of agreed code of conduct
o Prosecution
o Death – any continuation of details from IOMOLB Section 7, details concerning seafarer’s property
and money, reference to Form RBD1 completion and submission to Isle of Man Ship Registry.
Examples of some of the required entries are as follows:

Date and time Port or latitude Entries and signatures - Refer to Manx Shipping Notice 004 for required entries.
Date and Time
of the and longitude if In addition to the required entries masters may use this section to record any factual
of Entry
occurrence at sea information about ship operations considered appropriate.

11/11/2014 Ramsey, IOM 11/11/2014 This is to certify that ref. No. 1 Capt. A. Young has been superseded as
0900 0900 master of this ship by ref. No. 35, Capt. F. Kramer. All documents
relevant to the operation of the vessel and crew have been handed over in
good order. A. Young outgoing master F Kramer new master

11/11/2014 Ramsey, IOM 11/11/2014 This is to certify that ref. No. 35 Capt. F. Kramer has become master of
0900 0900 this ship. F Kramer master
24
Date and time Port or latitude Entries and signatures - Refer to Manx Shipping Notice 004 for required entries.
Date and Time
of the and longitude if In addition to the required entries masters may use this section to record any factual
of Entry
occurrence at sea information about ship operations considered appropriate.

12/11/2014 51-36.7N 12/11/2014 This day Mr M. Whittingham No. 38 in the list of crew fell from No.1
0930 006-37.2W 1100 port hatchlid onto the main deck on deck whilst moving about the vessel. Mr
Whittingham has suffered an apparent broken leg. First aid treatment given
and contact made with Queen Alexandra medical authorities ashore. Further
treatment given in accordance with instructions – refer to medical log. Mr
Whittingham confined to hospital bed and under observation. Completed form
ARF1 and sent to Isle of Man Ship Registry. Company Accident Report
Form completed dated 13/11/14 – annexed to this Log Book. Vessel diverted
to Cork, Republic of Ireland to land Mr Whittingham ashore to a local
hospital. F Kramer master A Hunter Ch Officer

13/11/2014 Cork, 13/11/2014 This day it was reported to me that Mr P Grace, AB, No. 28 in the list
0900 Republic of 1500 crew reported for duty while apparently intoxicated after returning to ship
Ireland from an evening ashore in Cork. Interviewed Mr. Grace and established
that the allegation was correct. Mr Grace admits to the offence and
declined to make further comment. Mr Grace was accompanied by his friend
Mr R Ferguson No 25 in the list of crew. Mr Grace was given a written
reprimand further to his verbal warning for alcohol consumption on 5th
October 2014 on page 36 and informed that his conduct was in breach of the
company’s Code of Conduct. Advised him that any repetition would lead to
instant dismissal. Gave Mr Grace a copy of this entry.
F Kramer master A Hunter Ch Officer.

14/11/2014 Cork, 14/11/2014 This day sailed from Cork, Republic of Ireland for Milford Haven, UK not
0100 Republic of 0900 in compliance with Minimum Manning Document owing to Mr M Whittingham,
Ireland No. 38 landed ashore to hospital. Flag dispensation dated 13/11/2014
received permitting voyage shorthanded to Milford Haven, UK. Company
advised of sailing shorthanded by email dated 13/11/2014. Mr
Whittingham’s personal effects and money itemised as per report dated
14/11/2014 (annexed to this log book) will be forwarded to Mr
Whittingham’s home address on arrival in Milford Haven.
F Kramer master A Hunter Ch Officer.

25
5.2 Official Log Book (Passenger Ships)(OLBPAX-LL)

The Official Log Book (Passenger Ships) is to be completed only for passenger ships in addition to the Official
Log Book. When completing OLBPAX-LL reference should be made to the requirements of SOLAS II-1 for
information concerning the doors, openings, devices, drills and inspections required to recorded.

5.2.1 Cover Page

The following must be entered on the OLBPAX-LL cover page:

 name, port of registry, official number, IMO number, gross and net tonnage – enter details from the
Certificate of Registry;
 date and place opened – enter when opening the log book, if at sea state “At sea”; and
 date and place closed – enter when closing the log book, if at sea state “At sea”. The Official Log Book
(Passenger Ships) must be closed at the time as the Official Log Book.

The master opening the Official Log Book (Passenger Ships) must enter their name and certificate details on
the first line; successive masters must add their details when they take over command. If a master has been
on the ship before and returns while the log book is still in use, they do not need to add their name a second
time. The details of the master’s certificate type (eg “STCW II/2 Master Unlimited”), number and country of
issue must be entered and signed by the master. This does not refer to the Isle of Man issued STCW
endorsement.

5.2.2 Section 1 – details of doors, openings and other devices

A description of any doors, openings, plates, other devices installed on board and the doors Operating
Instructions as required by SOLAS II-1 must be entered as follows:

 details of hinged doors, portable plates, sidescuttles, gangway, cargo and bunkering ports and other
openings to be closed before the ship leaves port (SOLAS II-1/22.13);
 watertight doors fitted in watertight bulkheads dividing cargo between deck spaces (SOLAS II-1/22.6);
 details of accesses from the ro-ro deck and vehicle ramps that lead to spaces below the bulkhead deck
(SOLAS II-1/23.3); and
 details of door operating instructions (SOLAS II-1/23.2) – document reference and location of posted
instructions.

If the ship does not have the devices etc. installed on board state “none” in the relevant section.

5.2.3 Section 2 – record of drills concerning watertight doors

A record of the drills required by SOLAS II-1/21.1 must be entered at the required intervals.

5.2.4 Section 3 – record of inspections concerning watertight doors, devices and valves
A record of inspections as required by SOLAS II-1/21.3 must be entered at the required intervals.

5.2.5 Section 4 – load line and depth of loading

The positions of the deck line and load lines must be taken from the ship’s Load Line Certificate.

Details of the subdivision load line mark can be found on the Passenger Ship Safety Certificate as per SOLAS
II-1/18.

The notes in OLBPAX-LL Section 4 are to be completed and signed by the master and may not be delegated to
another seafarer to complete.

26
 5.2.6 Section 5 – departures and arrivals
This section records the date of sailing and the draughts and freeboards of the ship on departure for each
voyage and the dates of arrival at the next port. It must be completed before the ship leaves the berth.

Departures
The following must be recorded for each departure:

 date, time and place of departure;

 actual draught of water and trim in dock water (SOLAS II-1/20.1);
 vertical distance from waterline to subdivision load line mark (SOLAS II-1/18.7); and
 mean freeboard at subdivision load line mark in dock water.

Allowances
The following must be recorded for each departure when the actual mean freeboard is less than the
appropriate salt water freeboard shown on the Load Line certificate:

• density of water – entered either as the relative density or density t/m³;

• allowances – allowance in freeboard for the density of water and weight of fuel, stores and water
consumed prior to reaching salt water;
• draught in salt water after making allowances; and
• mean freeboard amidships after making allowances.

Displacement
 to be taken from observed mean draught in dock water; and
 to be taken from the stability calculation.

Stability Details
 Maximum permissible KG9 or minimum GM10; and
 calculated KG or GM (SOLAS II-1/20.1).

The above entries must be signed by the master and an officer before departure.

Arrivals
The following are required to be recorded for each arrival:
• Date, time and place of arrival.

5.2.7 Section 6 – time of opening and closing watertight doors etc.

This section records the date and time of closing and opening watertight doors etc.

A record of -

 the time of the last closing, before the ship leaves the berth or any other place on any voyage, of the
doors referred to in SOLAS II-1/22.12;
 the time of the last closing, before the ship leaves the berth on any voyage, of the access referred to in
SOLAS II-1/23.5;
 the time of opening of the doors referred to in SOLAS II-1/22.12; and
 the time of opening particular doors under the provisions of SOLAS II-1/22.10
All entries must be signed by the master and an officer before sailing.

9
KG – vertical position of the ship’s centre of gravity relative to its keel.
10
GM – transverse metacentric height.

27
 Chapter 6

Exemption from the requirement to display the Load Line Certificate and
Notification of Draughts

Introduction
Following a review of the Isle of Man Official Log Book and feedback from shipping companies and ship’s masters
the Isle of Man Ship Registry has exempt ships from the requirement to display the Load Line Certificate and the
completion/display of the Notification of Draughts.

The Notification of Draughts is completed on Isle of Man Form FRE13 for display to all seafarers on board. The
Official Log Book once required an entry to confirm Form FRE13 was posted, however this entry is no longer
required in the Official Log Book.

Exemption
Under regulation 3(1) of the Merchant Shipping (Load Line) Regulations 2000 (SD0492/00) all Manx registered
ships to which the Official Log Book and List of Crew Regulations apply are exempt from regulation 11 of the
Merchant Shipping (Load Line) Regulations 2000 (SD492/00).

Masters who choose not to post the Load Line Certificate or the Notification of Draughts may do so subject to the
following conditions:

1. The master shows the original Load Line Certificate or provides a copy of the original Load Line Certificate
to any seafarer employed on board within a reasonable time of demand.

2. The master shows the entries made in Section 5 and 6 of the Official Log Book or provides a copy of the
entries made in Section 5 and 6 of the Official Log Book to any seafarer employed on board within a
reasonable time of demand;

Or for passenger ships;

The master shows the entries made in Section 4 and 5 of the Official Log Book (Passenger Ships) or
provides a copy of the entries made in Section 4 and 5 of the Official Log Book (Passenger Ships) to any
seafarer employed on board within a reasonable time of demand.

Guidance
1. The Load Line Certificate may or may not be displayed at the discretion of the master.
2. Form FRE13 may or may not be completed and displayed at the discretion of the master. Where Form
FRE13 is completed it is not required to be submitted to the Isle of Man Ship Registry when the Official
Log Book is closed.
3. Form FRE13 is available for download on the website www.iomshipregistry.com if required.

Isle of Man Ship Registry

Please note - The Isle of Man Ship Registry cannot give Legal Advice. Where this document provides guidance on the law it
should not be regarded as definitive. The way the law applies to any particular case can vary according to circumstances -
for example, from ship to ship. You should consider seeking independent legal advice if you are unsure of your own legal
position.

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