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    Sample Biometric Consent Form

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    Ansuman Pattanaik
    AAI uses biometric identification systems for employee timekeeping and payroll purposes. The company collects, stores, and uses biometric data such as fingerprints or facial scans to grant employees access to timekeeping systems and track their clock-in/out times and locations. AAI's policy is to obtain written employee consent before collecting biometric data and to protect and store the data in compliance with laws like the Illinois Biometric Information Privacy Act. Biometric data will be permanently deleted within a reasonable time after an employee leaves the company.

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    © All Rights Reserved
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    Sample Biometric Consent Form

    Uploaded by

    Ansuman Pattanaik
    1K views3 pages
    AAI uses biometric identification systems for employee timekeeping and payroll purposes. The company collects, stores, and uses biometric data such as fingerprints or facial scans to grant employees access to timekeeping systems and track their clock-in/out times and locations. AAI's policy is to obtain written employee consent before collecting biometric data and to protect and store the data in compliance with laws like the Illinois Biometric Information Privacy Act. Biometric data will be permanently deleted within a reasonable time after an employee leaves the company.

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    Sample biometric consent form

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    AAI uses biometric identification systems for employee timekeeping and payroll purposes. The company collects, stores, and uses biometric data such as fingerprints or facial scans to grant employees access to timekeeping systems and track their clock-in/out times and locations. AAI's policy is to obtain written employee consent before collecting biometric data and to protect and store the data in compliance with laws like the Illinois Biometric Information Privacy Act. Biometric data will be permanently deleted within a reasonable time after an employee leaves the company.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    1K views3 pages

    Sample Biometric Consent Form

    Uploaded by

    Ansuman Pattanaik
    AAI uses biometric identification systems for employee timekeeping and payroll purposes. The company collects, stores, and uses biometric data such as fingerprints or facial scans to grant employees access to timekeeping systems and track their clock-in/out times and locations. AAI's policy is to obtain written employee consent before collecting biometric data and to protect and store the data in compliance with laws like the Illinois Biometric Information Privacy Act. Biometric data will be permanently deleted within a reasonable time after an employee leaves the company.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 3
    At a glance
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    The key takeaways are that AAI collects biometric data like fingerprints and hand geometry for timekeeping purposes and to grant employees access to timekeeping systems. It obtains written consent and stores, transmits, and protects the data securely and in compliance with applicable laws and standards.

    According to the policy, AAI collects, stores, and uses employee biometric data for the purpose of granting employees access to AAI’s timekeeping systems and to document employees’ (i) clock in/out time(s); (ii) clock in/out location(s); and (iii) attempts/failures/errors in biometric data scans.

    The definition in the policy states that biometric data can include fingerprints, voiceprints, a retina scan, scans of hand or face geometry, or other data.

    AAI BIPA POLICY AND CONSENT

    Purpose

    This Biometric Information and Security Policy (“Policy”) defines AAI’s policy and procedures
    for collection, use, safeguarding, storage, retention, and destruction of biometric data collected
    by AAI and/or its vendors.

    AAI uses biometric identification systems for employee timekeeping with regard to payroll.
    AAI and/or its vendor(s) collects, stores, and uses employee biometric data for the purpose of
    granting employees access to AAI’s timekeeping systems and to document employees’ (i) clock
    in/out time(s); (ii) clock in/out location(s); and (iii) attempts/failures/errors in biometric data
    scans.

    Policy

    AAI’s policy is to protect and store biometric data in accordance with applicable standards and
    laws, including, but not limited to, the Illinois Biometric Information Privacy Act.

    An individual’s biometric data will not be collected or otherwise obtained by AAI without prior
    written consent of the individual. AAI will inform the employee of the reason his or her
    biometric information is being collected and the length of time the data will be stored.

    Definition

    Biometric data means personal information stored by AAI and/or its vendor(s) about an
    individual’s physical characteristics that can be used to identify that person. Biometric data can
    include fingerprints, voiceprints, a retina scan, scans of hand or face geometry, or other data.

    Procedure

    AAI and/or its vendor(s) collects, stores, and uses biometric data for the purposes of giving
    employees access to AAI’s timekeeping systems and for maintaining accurate records of
    employee time.

    Prior to collecting biometric data, AAI will obtain the consent of the employee. A sample
    consent form is included with this policy statement.

    26072802.1
    AAI will not sell, lease, trade, or otherwise profit from an individual’s biometric data. AAI will
    not disclose biometric data unless (a) consent is obtained, (b) disclosure is required by law, or (c)
    disclosure is required by a subpoena.

    AAI will store, transmit, and protect biometric data using a reasonable standard of care and in a
    manner that is the same as or exceeds the standards followed in maintaining other confidential
    and sensitive information.

    AAI will permanently destroy an employee’s biometric data from AAI’s systems, or the systems
    of AAI’s vendor(s), within a reasonable time following the employee’s termination from AAI.

    In the event AAI begins collecting biometric data for any additional purpose, AAI will update
    this procedure.

    A copy of this policy will be made publicly available at http://www.aainvh.com/.

    2
    26072802.1
    Consent to Collection of Biometric Data

    Your hand geometry or other biometric data will be collected and stored by AAI and/or its
    vendor(s) for the purpose of verifying your identity for access to the AAI timekeeping system.
    Your biometric data will not be disclosed by AAI without your consent unless the disclosure is
    required by law or by valid legal subpoena. Your biometric data will be permanently deleted
    from AAI’s systems within a reasonable time after your employment with the company ends, not
    to exceed 3 years from that date. A copy of AAI’s Biometric Information and Security Policy is
    available upon request, is included in the AAI employee handbook, and is posted at
    http://www.aainvh.com/.

    By signing below, you consent to AAI’s collection, use, and storage of your hand geometry or
    other biometric data for the above defined purpose.

    Team Member Signature Date

    3
    26072802.1

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