Republic of the Philippines Insert

Province of Iloilo Barangay

Municipality of San Miguel Logo
Barangay ___________

OFFICE OF THE SANGGUNIANG BARANGAY

EXCERPTS FROM THE MINUTES OF THE REGULAR SESSION HELD BY THE

SANGGUNIANG BARANGAY OF _____________, SAN MIGUEL, ILOILO ON THE
_____DAY OF _______, 2019 AT THE SESSION HALL OF BARANGAY _____________,
SAN MIGUEL, ILOILO.

Present:

Hon…………………………………………………………………Punong Barangay
Hon…………………………………………………………………Barangay Kagawad
Hon…………………………………………………………………Barangay Kagawad
Hon…………………………………………………………………Barangay Kagawad
Hon…………………………………………………………………Barangay Kagawad
Hon…………………………………………………………………Barangay Kagawad
Hon…………………………………………………………………Barangay Kagawad
Hon…………………………………………………………………Barangay Kagawad
Hon………………………………………………………………… SK Chairperson

Absent: None

x----------------------------------------------------------------------------------------------------------------------------x

RESOLUTION NO.______
Series of 2019

RESOLUTION APPROVING THE UTILIZATION OF 5% BARANGAY DISASTER RISK

REDUCTION AND MANAGEMENT FUND FOR CALENDAR YEAR 2020 OF BARANGAY
_______________, SAN MIGUEL, ILOILO, AMOUNTING TO (A mount in words). (P _______________).

WHEREAS: the Barangay Disaster Risk Reduction and Management Fund shall be
Itemized and had been the integral part of the Annual Budget pursuant to R.A. 7160;

WHEREAS, upon the review of Sangguniang Barangay, the Plan Covers the four (4)
thematic areas of Disaster which is Disaster Prevention and Mitigation, Disaster
Preparedness, Disaster Response and Disaster Rehabilitation and Recovery which also
corresponds to the structure of the Local Disaster Risk Reduction and Management Council;

WHEREAS, the aforementioned plan will strengthen the Barangays Institutional

Capacity for Disaster Risk Reduction and Management and Building the Resilience of Local
Communities in times of calamities;

NOW THEREFORE, on motion of Kagawad ______________, duly seconded by all

Barangay Kagawads in assembly, be it RESOLVED, as it is hereby RESOLVED, to ADOPT and
APPROVED the BDRRM Investment Plan and its Utilization for calendar year 2020.
 RESOLVE FURTHER, that copy of Barangay Disaster Risk Reduction and
Management Investment Plan for Calendar Year 2020 shall be made integral part of this
resolution.

RESOLVE FURTHERMORE, that copies of this resolution be furnished to all

concerned agencies/offices for their information and reference.

APPROVED UNANIMOUSLY._________________________.

I HEREBY CERTIFY to the correctness of the foregoing resolution.

Barangay Secretary

ATTESTED:

Barangay Kagawad Barangay Kagawad

Barangay Kagawad Barangay Kagawad

Barangay Kagawad Barangay Kagawad

Barangay Kagawad

APPROVED:

Punong Barangay
 Republic of the Philippines
Insert
Province of Iloilo Barangay
Municipality of San Miguel Logo
Barangay ________
OFFICE OF THE PUNONG BARANGAY

EXECUTIVE ORDER NO. ____

Series of 2019

REORGANIZING THE BARANGAY DISASTER RISK REDUCTION AND MANAGEMENT

COMMITTEE (BDRRMC) OF BARANGAY ___________, SAN MIGUEL, ILOILO.
WHEREAS, Republic Act. No. 10121 states that it shall be the policy of the state, among others,
“uphold the people’s constitutional rights to life and property by addressing the root causes of
vulnerabilities to disasters, strengthening the country’s institutional capacity for disaster risk reduction and
management and building the resilience of local communities to disasters including climate change
impacts”;
WHEREAS, the Act provides for the mainstreaming of DRRM in development processes and
institutionalization of policies, mechanisms and programs on DRRM from the national to local level, and
the strengthening of capacities of LGUs in mitigating and preparing for, responding to, and recovering from
the impact of disasters;
WHEREAS, there was then a Barangay Disaster Coordinating Council (BDCC) in this local
government unit but with the affectivity of Republic Act No. 10121 which was approved last May 27, 2010,
the BDC shall cease to exist and its powers and functions shall henceforth be assumed by the existing
Barangay Development Council.
WHEREAS, Rule 6 Section 5 of the Implementing Rules & Regulation (IRR) of RA no. 10121,
the BDRRMC shall be regular committee of the existing BDC and shall be subject thereto, the Punong
Barangay shall facilitate and ensure the participation of at least three (3) Civil Society Organization (CSO’s)
representatives from existing and active community based people organization resenting the most
vulnerable and marginalized groups in the barangay;
WHEREAS, under Section 11 of the IRR of RA 10121, organization at the Local Government
Level. The Barangay Disaster Coordinating Council (BDCC) shall cease to exist and its power and
functions shall henceforth be assumed by the existing Barangay Development Councils (BDC) which shall
serve as the LDRRMC’s in every barangay;
WHEREAS, under Section 15 (a)(b)(c)(d)(e), Coordination During Emergencies. The
BRDDMC’s shall take the lead in preparing for, responding to, and recovering from the effects of any
disaster based on the following criteria: The BDC, if a barangay affected; the cities/municipalities
DRRMC’s, if two (2) or more barangay’s are affected; the Provincial DRRMC’s, if two (2) or more
cities/municipalities are affected; the regional DRRMC’s, if two (2) or more provincial are affected; and
the NDRRMC, if two (2) or more regions are affected;
NOW THEREFORE, I, ______________________, by the virtue of the powers vested upon me
by law as the Punong Barangay of Barangay _______________, Municipality San Miguel, Iloilo, do hereby
reorganize the Barangay Disaster Risk Reduction and Management Committee as follows;

Article I - Title
This order shall be known as an order “Reorganizing the Barangay Disaster Risk Reduction and
Management Committee (BDRRMC) Of Barangay ___________, San Miguel, Iloilo.”
 Article II - Definition of Terms
Disaster Response - Provide life preservation and meet the basic subsistence needs of affected
population based on acceptable standards during or immediately after a disaster.
Disaster Preparedness - Establish and strengthen capacities of communities to anticipate, cope and
recover from the negative impacts of emergency occurrences and disasters.
Disaster Prevention and Mitigation - Avoid hazards and mitigate their potential impacts by reducing
vulnerabilities and exposure and enhancing capacities of communities.
Disaster Rehabilitation and Recovery - Restore and improve facilities, livelihood and living
conditions and organizational capacities of affected communities, and reduced disaster risks in accordance
with the “building back better” principle.
Disaster - Natural or man-made events wherein communities experience severe danger and incur
loss of lives and properties causing disruption in its social structure and prevention of the fulfillment of all
or some of the affected community’s essential functions.
Hazard - any phenomenon that has the potential to cause disruption or damage to humans and their
environment. Or an event or occurrence that has the potential for causing injury to life, property and
environment.
Vulnerability - factors of the community that allows a hazard to cause a disaster. Or the result of a
number of factors that increase the chances of a community being unable to cope with an emergency.
Capacity -quantitative assessment of human and material resources.
Article III – Composition of BDRRMC
The Barangay Disaster Risk Reduction and Management Committee shall be composed of the following;
Chairperson:
Barangay Administrative Support:

Vice Chairpersons of 4 Sub – Committee(s):

Disaster Preparedness:
Disaster Response:
Disaster Prevention and Mitigation:
Disaster Rehabilitation and Recovery:

Teams under the BDRRMC

1. Communication and Warning
Leader:
Members:
2. Transportation
Leader:
Members:
3. Security and Safety
Leader:
Members:
4. Education
Leader:
Members:
5. Protection
Leader:
Members:
6. Damage Control
Leader
Members:
 7. Research and Planning
Leader:
Members:

Teams under the Response Sub – Committee

1. Rapid Damage Assessment and Needs Analysis (RDANA)

Leader:
Members:
2. Search, Rescue and Retrieval
Leader:
Members:
3. Evacuation and Camp Management
Leader:
Members:
4. Relief and Distribution
Leader:
Members:
5. Health/First Aid and Psychosocial Support
Leader:
Members:
6. Fire Management
Leader:
Members:

Teams under the Recovery and Rehabilitation Sub – Committee

1. Livelihood
Leader:
Members:
2. Infrastructure and Shelter
Leader:
Members:
3. Post Damage Assessment and Needs Analysis (PDANA)
Leader:
Members:

Article IV - Roles and Responsibilities

Chairperson:
- Preside the BDRRMC meetings and design programs and coordinate activities consistent with the
national council’s standards and guidelines;
- Formulate and implement a comprehensive and integrated Barangay Disaster Risk Reduction and
Management Plan in accordance with the national / city / municipal framework and policies on disaster
risk reduction in close coordination with the Barangay Development Council;
- Submit reports to the Municipal Disaster Risk Reduction and Management Office and to other
agencies concerned on BDRRM activities and implement programs and project lined-up for BDRRM.

Administrative Support:
 Ensures that all BDRRMC requirements are in place and are in good order, such as legal documents,
forms to be used to provide immediate support and necessary actions to carry out a barangay
activity or project;
 Ensures that all plans, activities, Memorandum of Agreements / Memorandum of Understandings,
BDRRM Plans and policies pertaining to DRRM and CCA are in place and available anytime.
The Four Sub-committee (based on the four thematic area of DRRM)
(1) Prevention and Mitigation / Research
 Conducts research and study on developing initiatives related to DRR and CCA;
 Recommend measures on the implementation of environmental laws, such as but not limited to
RA 10121, RA, 10821, RA 9729 and RA 9003;
 Assists in the implementation of laws, programs, projects and activities to prevent or mitigate the
impact of natural or human-induced hazards;
 Initiates forest and mangrove planting and rehabilitation; and
 Conducts risk, exposure, vulnerability and capacity assessments,

(2) Preparedness / Planning and Training

 Provides support in the development and formulation of the quality BDRRM plan;
 Provides support in the conduct of disaster preparedness activities such as training of response
volunteers, orientation, seminar or any DRRM related activities;
 Initiates the conduct of simulation exercise or drill to identified priority hazard in the community;
and
 Disseminates disaster preparedness information to public especially the high risk areas.

(3) Response / Operations

 Initiates the implementation of programs, projects and activities related to disaster risk reduction
and climate change adaptation;
 Establish appropriate community early warning system linked to the city/municipality and other
higher level government agencies;
 Initiates implementation of the forced and preemptive evacuation activities of families living in a
high risk area;
 Ensures that warning signals are received by the affected population people especially those who
are living in a high risk or danger zones on time with corresponding recommendation of what to
do per level of warning or alert.

(4) Recovery and Rehabilitation

 Assist in the repair and retrofitting of damaged public properties/infrastructures, critical facilities
and social services;
 Recommend to higher level of what kind of programs, projects and activities should be given to
them through a participatory assessment, planning, implementation and monitoring; and

TEAMS UNDER THE BDRRMC

Communication and Warning Team

 Monitors water level of the river, creek, dam or any water ways and the installed warning
devices/instruments that provide information for possible flooding or landslide in the
community and report immediately to BDRRMC or the Punong Barangay about the condition
to make appropriate decision or action of the BDRRMC;
 Provides accurate and timely information or warning for an early and prompt decision of the
BDRRMC if the people living in a high risk zones will be evacuated to a safe area;
 Ensures that early warning system and protocol are in place and properly disseminated to the
families likely to be affected by hazards
 Ensures that the communication protocols are in place and tested regularly; and
 Collaborates and engages other BDRRM sub-committees or local government agencies
regarding BDRRM especially during emergencies or disasters.

Transportation Team
 Ensures that there is a readily available functional transportation system in the barangay that can
be used before, during and after emergency or disaster;
 Conducts regular inventory of available transportation vehicle and its capacity to transport
population from high risk to safe areas;
 Coordinates private or business sectors for possible use of their vehicle especially during
 evacuation movement or any disaster related activities within the barangay;
 Ensures that the private or business sectors are agreed to use their vehicle in times of emergency
or disaster through a Memorandum of Agreement or Understanding.

Security and Safety Team

 Ensures that every members of the community are safe especially in time of emergency or
disaster;
 Ensures that all facilities, equipment, supplies and materials of the BDRRMC are safe and free
from any form of theft;
 Provides security to the responders and the affected population during relief distribution in times
of emergency or disaster;
 Ensures that the evacuation centers or areas are safe from any intruders during emergency or
disaster; and
 Initiates in developing mechanisms for relief distribution and service delivery to the affected
population.

Education Team
 Ensures that children and youth are included in community-based disaster risk reduction and
management and climate change adaptation activities in the community;
 Ensures that the private and public organizations and agencies are involved in DRR and CCA
activities;
 Educates people especially the most vulnerable groups in the community on disaster risk
reduction and management and climate change adaptation;
 Develops information education campaign materials on DRR and CCA and share these to the
public; and
 Coordinates regularly to education sectors in the community for possible partnership on DRR
and CCA advocacy and project implementation.

Protection Team
 Ensures that all disaster risk reduction and management and climate change adaptation
programs, projects and activities did not violate the rights of the people especially children,
women, persons with disability, elderly and other vulnerable sectors or groups in the
community;
 Ensures that the vulnerable groups or sectors such as children, youth, women, pregnant and
lactating mother, elderly, people with disability, indigenous people are protected and free from
any harm before, during and after emergency or disaster; and
 Assures compliance with the legal procedures for the implementation of disaster risk reduction
and management and climate change adaptation laws in the barangay and other protocols,
policies and guidelines related to DRRM.

Damage Control Team

 Assists research and planning team in the conduct of rapid damaged assessment and needs
analysis (RDANA) and post damaged assessment and needs analysis (PDNA);
 Ensures that all affected structures, livelihood and other critical facilities brought by hazards are
reported to BDRRMC and other concerned agency or organization for immediate and long term
intervention;
 Initiates inventory of all possible damages to infrastructure, houses, evacuation center,
livelihood and other critical facilities in the barangays that can be impacted by the identified
hazards.

Research and Planning Team

 Facilitates and supports risk assessment and contingency planning activities of the BDRRMC
and other groups in the community;
 Conduct research and development initiatives on barangays disaster risk reduction and
management and climate change adaptation;
 Initiates development of plans with appropriate mechanisms for monitoring and evaluation of
the plan’s implementation;
 Ensures that all vulnerable groups or sectors such as children, youth, women, pregnant and
lactating mothers, elderly, people with disability, indigenous people in the community are
involve and participate actively in risk assessment, planning, implementation, monitoring and
evaluation processes.
 TEAMS UNDER THE RESPONSE SUB – COMMITTEE

Rapid Damage Assessment and Needs Analysis (RDANA) Team

 Conducts Rapid Damage Assessment and Needs Analysis (RDANA) using the simplified
assessment template provided by the local governments and submit the report ot BDRRMC or
Punong Barangay;
 Lists all affected population or families who need immediate assistance or support especially
the vulnerable groups or sectors;
 Submits complete and easy to understand RDANA reports to BDRRMC or Punong Barangay
right after the event to decide if the committee ask immediate support from the higher level local
government units or private organizations.

Search, Rescue and Retrieval Team

 Provides immediate assistance to population or families that need to evacuate or transfer from
high risk to safe areas;
 Leads in the conduct of search, rescue and retrieval operations during emergency or disaster;
and
 Assists higher level government units or responders in the conduct of search, rescue and retrieval
operations during emergency or disaster.

Evacuation and Camp Management Team

 Ensures that the information of each evacuee inside and outside evacuation center or evacuation
area / site are complete and updated;
 Ensures that all evacuation centers/sites are assessed and prepared before the occurrence of the
hazards;
 Makes sure that all evacuation centers/sites facilities and materials are available ready to use
during evacuation.
 Ensures that all persons or staff involved in evacuation and camp management are trained or at
least have knowledge on camp management.

Relief Distribution Team

 Ensures that relief management such as receiving, packaging, distribution and other aspect of
handling goods either food and non-food items are in accordance to relief procedure and
protocol of the barangay;
 Makes sure everyone involved in relief distribution are trained or at least know how to properly
handle and distribute the goods to affected population; and
 Ensures that all affected population especially the vulnerable groups or sectors received
sufficient amount of goods.

Health/First Aid and Psychosocial Support Team

 Makes sure that there is an available basic medicines in the evacuation that can be used by the
evacuees especially for children, youth, women, pregnant and lactating mother, elderly, people
with disability and indigenous people;
 Provides appropriate health and psychosocial intervention to affected population especially the
vulnerable groups or sectors such as children, youth, women, pregnant and lactating mother,
elderly, people with disability and indigenous people;
 Ensures that health facility and material are readily available at the evacuation centers / sites and
health centers

Fire Management Team

 Assigns people at the Operation Center 24/7;

 Provides immediate response to affected area or population and coordinates with the nearest fire
stations as necessary
 Initiates conduct of training on basic firefighting and management using the available materials
within the barangay;
 Requests necessary materials and equipment for fire suppression and safety paraphernalia for
responders and volunteers to BDRRMC or Punong Barangay for outside fund sourcing;
  Prepares map showing the available safe routes for fire trucks and responders going to the
affected area.

TEAMS UNDER THE RECOVERY AND REHABILITATION SUB – COMMITTEE

Livelihood Team
 Conducts study together with other groups or sectors in the barangay on the economic impacts
brought about by the hazards or disaster;
 Provides recommendations or solution about what they have learned and what long term
solutions people can make in collaboration with higher government offices or agencies that
people’s recovered or rehabilitated their livelihood.

Infrastructure and Shelter Team

 Conducts study about the total cost of damages to infrastructure and shelter within the barangay;
and
 Submits the result of study with initial recommendations or suggestions for recovery and
rehabilitation of damaged infrastructures and shelters.

Post Damage Assessment and Needs Analysis (PDANA) Team

 Conducts comprehensive studies about the total damages caused by the hazards or disaster in
the barangay for a long-term recommendations and solutions;
 Records major damages to property, infrastructure and environment because of the hazards or
disaster events; and
 Submits consolidated result of the assessments and analysis to BDRRMC or Punong Barangay.

Article V. MEETINGS AND QUORUMS

The council shall meet once every three (3) months or as necessary, which shall be presided over
by the chairperson, and in his/her absence, any of the Vice Chairpersons of Four (4) sub-committees will
preside the meeting. In the absence of the Chairperson and the four Vice Chairpersons, the members present
constituting a quorum shall elect among themselves who may preside for such meeting only. But in cases
where the presence of the Chairperson or Vice chairpersons is required by law or by the rules and
regulations of the council, the meeting must only presided by the Chairperson or Vice Chairpersons
The affirmative vote of a majority of the members present in a meeting shall be necessary to
approve an action of the council. The presiding officer shall not join in the voting except to break a tie.
A quorum shall mean the presence of a majority of the members.

Article VI. COMMAND AND CONTROL

The direction, command and control of all disaster operations in the barangay level will be
exercised by the Chairperson of the BDRRMC who shall be assisted by the Vice Chairman’s of the four
(4) sub-committees. The Barangay Disaster Risk Reduction and Management Operations Center shall be
located at_________________, San Miguel, Iloilo.

Article VII. EFFECTIVITY

This Executive Order supersedes Executive Order No. ____, s.201___ and shall take effect
immediately and shall be valid until revoked or amended.

Punong Barangay
Chairperson, BDRRMC

c.c.
 Office of the Mayor
 MLGOO, this municipality
 Municipal DRRM Office/ Council
 File
 Republic of the Philippines Insert
Province of Iloilo Barangay
Municipality of San Miguel Logo
Barangay ___________

OFFICE OF THE SANGGUNIANG BARANGAY

EXCERPTS FROM THE MINUTES OF THE REGULAR SESSION HELD BY THE

SANGGUNIANG BARANGAY OF _____________, SAN MIGUEL, ILOILO ON THE
_____DAY OF _______, 2019 AT THE SESSION HALL OF BARANGAY _____________,
SAN MIGUEL, ILOILO.

Present:

Hon…………………………………………………………………Punong Barangay
Hon…………………………………………………………………Barangay Kagawad
Hon…………………………………………………………………Barangay Kagawad
Hon…………………………………………………………………Barangay Kagawad
Hon…………………………………………………………………Barangay Kagawad
Hon…………………………………………………………………Barangay Kagawad
Hon…………………………………………………………………Barangay Kagawad
Hon…………………………………………………………………Barangay Kagawad
Hon………………………………………………………………… SK Chairperson

Absent: None

x----------------------------------------------------------------------------------------------------------------------------x

RESOLUTION NO.______
Series of 2019

A RESOLUTION APPROVING AND ADOPTING THE BDRRM PLAN FOR YEAR ______ - _____ OF
BARANGAY DISASTER RISK RE
DUCTION MANAGEMENT COMMITTEE (BDRRMC) OF BARANGAY _____________, SAN MIGUEL,
ILOILO.

WHEREAS, the Barangay Disaster Risk Reduction Management Committee aims to reduce or
to minimize the effect brought by any natural calamities and to strengthen the availability and
capacity of the BDCC members through trainings/seminars and formulation of the BDRRM Plan for
all hazards identified in the barangay;

WHEREAS, the Barangay Disaster Risk Reduction Management Committee of Barangay

___________________ created/crafted a BDRRM plan with through the help of Municipal Disaster Risk
Reduction and Management Office and DILG Office of this Municipality to plan out the upcoming
natural and man-made calamities that maybe hit the barangay;

WHEREAS, the BDRRM PLAN serves as our tool/basis how to be well organize the
community and citizen in times of natural calamities/disaster hit our barangay;

NOWTHEREFORE, on motion of Kagawad ______________ and duly seconded by all members of

the Sangguniang Barangay present, be it;
 NOW THEREFORE, on motion of Kagawad ______________, duly seconded by all
Barangay Kagawads in assembly, be it RESOLVED, as it is hereby RESOLVED, to ADOPT and
APPROVED the BDRRM Plan of Barangay ____________ for calendar year ______ to ______.

RESOLVE FURTHERMORE, that copies of this resolution be furnished to all

concerned agencies/offices for their information and reference.

APPROVED UNANIMOUSLY._________________________.

I HEREBY CERTIFY to the correctness of the foregoing resolution.

Resolved,

APPROVED UNANIMOUSLY._________________________.

I HEREBY CERTIFY to the correctness of the foregoing resolution.

Barangay Secretary

ATTESTED:

Barangay Kagawad Barangay Kagawad

Barangay Kagawad Barangay Kagawad

Barangay Kagawad Barangay Kagawad

Barangay Kagawad

APPROVED:

Punong Barangay