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    Conduct Procurement

    Uploaded by

    Adrian Rubico
    The document discusses the inputs, tools, techniques, and outputs of the Conduct Procurement process. Key inputs include the procurement management plan, procurement documents, source selection criteria, seller proposals, project documents, make-or-buy decisions, procurement statement of work, and organizational process assets. Tools and techniques involve bidder conferences, proposal evaluation techniques, independent estimates, expert judgment, advertising, analytical techniques, and procurement negotiations. Main outputs are selected sellers, agreements, resource calendars, change requests, updates to project documents and the project management plan, and procurement contract awards.

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    Conduct Procurement

    Uploaded by

    Adrian Rubico
    122 views3 pages
    The document discusses the inputs, tools, techniques, and outputs of the Conduct Procurement process. Key inputs include the procurement management plan, procurement documents, source selection criteria, seller proposals, project documents, make-or-buy decisions, procurement statement of work, and organizational process assets. Tools and techniques involve bidder conferences, proposal evaluation techniques, independent estimates, expert judgment, advertising, analytical techniques, and procurement negotiations. Main outputs are selected sellers, agreements, resource calendars, change requests, updates to project documents and the project management plan, and procurement contract awards.

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    The document discusses the inputs, tools, techniques, and outputs of the Conduct Procurement process. Key inputs include the procurement management plan, procurement documents, source selection criteria, seller proposals, project documents, make-or-buy decisions, procurement statement of work, and organizational process assets. Tools and techniques involve bidder conferences, proposal evaluation techniques, independent estimates, expert judgment, advertising, analytical techniques, and procurement negotiations. Main outputs are selected sellers, agreements, resource calendars, change requests, updates to project documents and the project management plan, and procurement contract awards.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    122 views3 pages

    Conduct Procurement

    Uploaded by

    Adrian Rubico
    The document discusses the inputs, tools, techniques, and outputs of the Conduct Procurement process. Key inputs include the procurement management plan, procurement documents, source selection criteria, seller proposals, project documents, make-or-buy decisions, procurement statement of work, and organizational process assets. Tools and techniques involve bidder conferences, proposal evaluation techniques, independent estimates, expert judgment, advertising, analytical techniques, and procurement negotiations. Main outputs are selected sellers, agreements, resource calendars, change requests, updates to project documents and the project management plan, and procurement contract awards.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 3
    At a glance
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    The key takeaways are the procurement process manages contracts from preparing documentation through closeout. Important factors in make-or-buy decisions include core competencies, value delivered, and risk.

    Important inputs include the project management plan, risk register, make-or-buy analysis outcomes, and organizational process assets.

    Proposal evaluation techniques are used to rate proposals. Independent estimates and expert judgement are also used.

    Conduct Procurement - Inputs

    Project Management contains procurement management plan and this describes how the
    Plan procurement process will be managed from preparing procurement
    documentation through close procurements
    Procurement as explained earlier provide an audit trail for contracts and other
    Documents agreements
    Source Selection criteria are set of guidelines, either subjective or objective, that are used by the
    performing organization to select a particular contract/ vendor (seller) from
    among the proposals received.
    Seller proposals are responses to the procurement document package that will be used for
    selection of the sellers by the organization’s evaluation body
    Project documents that are important inputs to this process include risk register and risk related
    contract decisions.
    Make- or -buy decisions as explained earlier is based on the outcome of Make –orbuy- Analysis.
    The factors that influence the decision making include , core competencies
    of the organization, value delivered, risk associated with meeting the need
    in a cost=effective manner and internal capability as compared to the
    vendor community.

    Procurement Statement of Work - provides suppliers with a clearly stated set of goals , requirements,
    and outcomes from which they can provide a quantifiable response.
    The statement of work include
    q Specifications
    q Quantity desired
    q Quality levels
    q Performance data, period of performance, work location and other requirements

    Organizational Process that can influence this process include listings of prospective and previously
    Assets qualified sellers and information on relevant past experience with sellers,
    prior agreements

    Conduct Procurement - Tools and Techniques


    Bidder conferences are meetings wherein the prospective supplier (sellers) are called in to
    ensure that all the supplier have a clear understanding of the work defined in
    the procurement documents.
    Proposal evaluation are used to evaluate the proposals by giving a rating score to each proposal
    techniques
    Independent estimates are sometimes prepared by the procuring organization using internal expert
    in estimation or an outside professional estimator
    Expert Judgment includes a team of experienced and skilled experts for evaluation of
    proposals under various areas of expertise as mentioned in the procurement
    documents and contract
    Advertising is used by the performing organization to invite the potential sellers to be
    Contracted
    Analytical Techniques procurements involve defining a need in such as way that vendors can bring
    value through offerings. To ensure that the need can be and is met,
    analytical techniques can help organizations identify the readiness of a
    vendor to provide the desired end state. By examining past performance
    information, teams may identify areas that may have more risk and that
    need to be monitored closely to ensure success of the project
    Procurement between the buyers and the potential sellers are performed with the goal of
    negotiations reaching mutual agreement on the contractual terms and conditions. The
    goal is to reach a win-win scenario between the buyer and seller.

    Plan Procurement - Outputs


    Selected Sellers are those who have met the evaluation criteria and negotiated a draft
    contract with the buyer, which will become the actual contract when the
    contract is awarded
    Agreement is a formal document governing the relationship between the buyer and the
    seller. The contract describes the work to be performed and perhaps the
    way in which the work will be performed. An important to include with the
    contract is how disputes will be resolved. Depending upon the application
    area, an agreement can also be called an understanding , a contract, a
    subcontract, or a purchase order. Regardless of the document complexity , a
    contract is a mutually binding legal agreement that obligates the seller to
    provide the specific products, services, or results and obligates the buyer to
    compensate the seller. The major component of agreement are:

    Major components of an agreement


    q Statement of work or deliverables
    q Schedule baselines
    q Performance reporting
    q Period of performance
    q Roles and responsibilities
    q Seller’s place of performance
    q Pricing
    q Payment Terms
    q Place of delivery
    q Inspection and acceptance criteria
    q Warranty
    q Product Support
    q Limitation of liability
    q Fees and retainer
    Penalties
    q Incentives
    q Insurance and performance bonds
    q Subordinate subcontractor approvals
    q Change request handling and
    q Termination clause and alternative dispute resolution (ADR) mechanism. The ADR method can be
    decided in advance as a part of the procurement award.

    Resource Calendar state the availability and the quantity of contracted resource and the project
    period (dates) during which the resources are active or idle
    Change Requests to the project management pan, its subsidiary plans and other components
    are processed for review and disposition through the Perform Integrated
    Change Control process.
    Project Management the elements of the project management plan that may be updated include
    Plan Updates Cost baseline, Scope baseline, Schedule baseline, Communication
    management plan, and Procurement management plan.
    Project Document As discussed earlier.
    Updates
    Selected Sellers are those who have met the evaluation criteria and negotiated a draft
    contract with the buyer, which will become the actual contract when the
    contract is awarded
    Procurement Contract is a formal document governing the relationship between the buyer and the
    Award seller. The contract describes the work to be performed and perhaps the way
    in which the work will be performed. An important to include with the
    contract is how disputes will be resolved.
    Resource Calendar state the availability and the quantity of contracted resource and the project
    period (dates) during which the resources are active or idle
    Change Requests As discussed earlier
    Project Management As discussed earlier
    Plan Updates
    Project Document As discussed earlier
    Updates

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