Function keys in Microsoft Excel

Function Key SHIFT CTRL

Display Help or the
F1 What's This?
Office Assistant

F2 Edit the active cell Edit a cell comment

Paste a name into a Paste a function into a

F3 Define a name
formula formula
Repeat the last Find
F4 Repeat the last action Close the window
(Find Next)
Display the Find dialog
F5 Go To Restore the window size
box

Move to the next Move to the previous Move to the next workbook
F6
pane pane window

F7 Spelling command Move the window

F8 Extend a selection Add to the selection Resize the window

Calculate all sheets
Calculate the active
F9 in all open Minimize the workbook
worksheet
workbooks
Make the menu bar Display a shortcut menu Maximize or restore the
F10
active (right click) workbook window
Insert a Microsoft Excel 4.0
F11 Create a chart Insert a new worksheet
macro sheet

F12 Save As command Save command Open command

 ALT CTRL+SHIFT ALT+SHIFT
Insert a new
Insert a chart sheet
worksheet

Save As command Save command

Create names by using

row and column labels

Exit

Move to the previous

workbook window

Display the Macro

dialog box

Display Visual Basic

Editor

Print command
 Action Menu equivalent comments Version
Ctrl+A Select All None
Ctrl+B Bold Format, Cells, Font, Font Style, Bold
Ctrl+C Copy Edit, Copy
Ctrl+D Fill Down Edit, Fill, Down
Ctrl+F Find Edit, Find
Ctrl+G Goto Edit, Goto
Ctrl+H Replace Edit, Replace
Ctrl+I Italic Format, Cells, Font, Font Style, Italic
Ctrl+K Insert Hyperlink Insert, Hyperlink
Ctrl+N New Workbook File, New
Ctrl+O Open File, Open
Ctrl+P Print File, Print
Ctrl+R Fill Right Edit, Fill Right
Ctrl+S Save File, Save
Ctrl+U Underline Format, Cells, Font, Underline, Single
Ctrl+V Paste Edit, Paste
Ctrl W Close File, Close
Ctrl+X Cut Edit, Cut
Ctrl+Y Repeat Edit, Repeat
Ctrl+Z Undo Edit, Undo
F1 Help Help, Contents and Index
F2 Edit None
F3 Paste Name Insert, Name, Paste
F4 Repeat last action Edit, Repeat. Works while not in Edit mode.
F4 While typing a formula, switch between absolute/relativNone
F5 Goto Edit, Goto
F6 Next Pane None
F7 Spell check Tools, Spelling
F8 Extend mode None
F9 Recalculate all workbooks Tools, Options, Calculation, Calc,Now
F10 Activate Menubar N/A
F11 New Chart Insert, Chart
F12 Save As File, Save As
Ctrl+: Insert Current Time None
Ctrl+; Insert Current Date None
Ctrl+" Copy Value from Cell Above Edit, Paste Special, Value
Ctrl+' Copy Fromula from Cell Above Edit, Copy
Shift Hold down shift for additional functions in Excel's menu none
Shift+F1 What's This? Help, What's This?
Shift+F2 Edit cell comment Insert, Edit Comments
Shift+F3 Paste function into formula Insert, Function
Shift+F4 Find Next Edit, Find, Find Next
Shift+F5 Find Edit, Find, Find Next
Shift+F6 Previous Pane None
Shift+F8 Add to selection None
Shift+F9 Calculate active worksheet Calc Sheet
Shift+F10 Display shortcut menu None
Shift+F11 New worksheet Insert, Worksheet
Shift+F12 Save File, Save
Ctrl+F3 Define name Insert, Names, Define
Ctrl+F4 Close File, Close
Ctrl+F5 XL, Restore window size Restore
Ctrl+F6 Next workbook window Window, ...
Shift+Ctrl+F6 Previous workbook window Window, ...
Ctrl+F7 Move window XL, Move
Ctrl+F8 Resize window XL, Size
Ctrl+F9 Minimize workbook XL, Minimize
Ctrl+F10 Maximize or restore window XL, Maximize
Ctrl+F11 Inset 4.0 Macro sheet None in Excel 97. In versions prior to 97 - Insert, Macro, 4.0
Ctrl+F12 File Open File, Open
Alt+F1 Insert Chart Insert, Chart...
Alt+F2 Save As File, Save As
Alt+F4 Exit File, Exit
Alt+F8 Macro dialog box Tools, Macro, Macros in Excel 97 Tools,Macros - in earlier ver
Alt+F11 Visual Basic Editor Tools, Macro, Visual Basic Editor
Ctrl+Shift+F3 Create name by using names of row and column labels Insert, Name, Create
Ctrl+Shift+F6 Previous Window Window, ...
Ctrl+Shift+F12 Print File, Print
Alt+Shift+F1 New worksheet Insert, Worksheet
Alt+Shift+F2 Save File, Save
Alt+= AutoSum No direct equivalent
Ctrl+` Toggle Value/Formula display Tools, Options, View, Formulas
Ctrl+Shift+A Insert argument names into formula No direct equivalent
Alt+Down arrow Display AutoComplete list None
Alt+' Format Style dialog box Format, Style
Ctrl+Shift+~ General format Format, Cells, Number, Category, General
Ctrl+Shift+! Comma format Format, Cells, Number, Category, Number
Ctrl+Shift+@ Time format Format, Cells, Number, Category, Time
Ctrl+Shift+# Date format Format, Cells, Number, Category, Date
Ctrl+Shift+$ Currency format Format, Cells, Number, Category, Currency
Ctrl+Shift+% Percent format Format, Cells, Number, Category, Percentage
Ctrl+Shift+^ Exponential format Format, Cells, Number, Category,
Ctrl+Shift+& Place outline border around selected cells Format, Cells, Border
Ctrl+Shift+_ Remove outline border Format, Cells, Border
Ctrl+Shift+* Select current region Edit, Goto, Special, Current Region
Ctrl++ Insert Insert, (Rows, Columns, or Cells) Depends on selection
Ctrl+- Delete Delete, (Rows, Columns, or Cells) Depends on selection
Ctrl+1 Format cells dialog box Format, Cells
Ctrl+2 Bold Format, Cells, Font, Font Style, Bold
Ctrl+3 Italic Format, Cells, Font, Font Style, Italic
Ctrl+4 Underline Format, Cells, Font, Font Style, Underline
Ctrl+5 Strikethrough Format, Cells, Font, Effects, Strikethrough
Ctrl+6 Show/Hide objects Tools, Options, View, Objects, Show All/Hide
Ctrl+7 Show/Hide Standard toolbar View, Toolbars, Stardard
Ctrl+8 Toggle Outline symbols None
Ctrl+9 Hide rows Format, Row, Hide
Ctrl+0 Hide columns Format, Column, Hide
Ctrl+Shift+( Unhide rows Format, Row, Unhide
Ctrl+Shift+) Unhide columns Format, Column, Unhide
Alt or F10 Activate the menu None
Ctrl+Tab In toolbar: next toolbar None
Shift+Ctrl+Tab In toolbar: previous toolbar None
Ctrl+Tab In a workbook: activate next workbook None
 Enter data by using shortcut keys
To Press
Complete a cell entry ENTER
Cancel a cell entry ESC
Repeat the last action F4 or CTRL+Y
Start a new line in the same cell ALT+ENTER
Delete the character to the left of the insertion point, or delete the selection BACKSPACE
Delete the character to the right of the insertion point, or delete the selection DELETE
Delete text to the end of the line CTRL+DELETE
Move one character up, down, left, or right Arrow keys
Move to the beginning of the line HOME
Edit a cell comment SHIFT+F2
Create names from row and column labels CTRL+SHIFT+F3
Fill down CTRL+D
Fill to the right CTRL+R
Fill the selected cell range with the current entry CTRL+ENTER
Complete a cell entry and move down in the selection ENTER
Complete a cell entry and move up in the selection SHIFT+ENTER
Complete a cell entry and move to the right in the selection TAB
Complete a cell entry and move to the left in the selection SHIFT+TAB

Work in cells or the formula bar by using shortcut keys

To Press
Start a formula = (EQUAL SIGN)
Cancel an entry in the cell or formula bar ESC
Edit the active cell F2
Edit the active cell and then clear it, or delete the preceding character in the active cell
BACKSPACE
as you edit the cell contents
Paste a name into a formula F3
Define a name CTRL+F3
Calculate all sheets in all open workbooks F9
Calculate the active worksheet SHIFT+F9
Insert the AutoSum formula ALT+= (EQUAL SIGN)
Enter the date CTRL+; (SEMICOLON)
Enter the time CTRL+SHIFT+: (COLON)
Insert a hyperlink CTRL+K
Complete a cell entry ENTER
Copy the value from the cell above the active cell into the cell or the formula bar CTRL+SHIFT+" (QUOTATION MARK)
Alternate between displaying cell values and displaying cell formulas CTRL+` (SINGLE LEFT QUOTATION MARK)
Copy a formula from the cell above the active cell into the cell or the formula bar CTRL+' (APOSTROPHE)
Enter a formula as an array formula CTRL+SHIFT+ENTER
Display the Formula Palette after you type a valid function name in a formula CTRL+A
Insert the argument names and parentheses for a function, after you type a valid
CTRL+SHIFT+A
function name in a formula
Display the AutoComplete list ALT+DOWN ARROW
Sl No. Function Category
1 COUNTIF Math args
2 AVERAGE Statistical args
3 VLOOKUP Lookup args
4 SUM Math args
5 MAX Statistical args
6 MIN Statistical args
7 COUNT Math args
8 HLOOKUP Lookup args
9 ABS Math args
10 ACOS Math args
11 ACOSH Math args
12 ASIN Math args
13 ASINH Math args
14 ATAN Math args
15 ATAN2 Math args
16 ATANH Math args
17 CEILING Math args
18 COMBIN Math args
19 COS Math args
20 COSH Math args
21 COUNTA Math args
22 COUNTBLANK Math args
23 DEGREES Math args
24 EVEN Math args
25 EXP Math args
26 FACT Math args
27 FACTDOUBLE Math args
28 FLOOR Math args
29 GCD Math args
30 INT Math args
31 LCM Math args
32 LN Math args
33 LOG Math args
34 LOG10 Math args
35 MDETERM Math args
36 MINVERSE Math args
37 MMULT Math args
38 MOD Math args
39 MROUND Math args
40 MULTINOMIAL Math args
41 ODD Math args
42 PI Math
43 POWER Math args
44 PRODUCT Math args
45 QUOTIENT Math args
46 RADIANS Math args
47 RAND Math
48 RANDBETWEEN Math args
49 ROUND Math args
50 ROUNDDOWN Math args
51 ROUNDUP Math args
52 SERIESSUM Math args
53 SIGN Math args
54 SIN Math args
55 SINH Math args
56 SQRT Math args
57 SQRTPI Math args
58 SUMIF Math args
59 SUMPRODUCT Math args
60 SUMSQ Math args
61 SUMX2MY2 Math args
62 SUMX2PY2 Math args
63 SUMXMY2 Math args
64 TAN Math args
65 TANH Math args
66 TRUNC Math args
67 ACCRINT Financial args
68 ACCRINTM Financial args
69 COUPDAYBS Financial args
70 COUPDAYS Financial args
71 COUPDAYSNC Financial args
72 COUPNCD Financial args
73 COUPNUM Financial args
74 COUPPCD Financial args
75 CUMIPMT Financial args
76 CUMPRINC Financial args
77 DB Financial args
78 DDB Financial args
79 DISC Financial args
80 DOLLARDE Financial args
81 DOLLARFR Financial args
82 DURATION Financial args
83 EFFECT Financial args
84 FV Financial args
85 FVSCHEDULE Financial args
86 IPMT Financial args
87 IRR Financial args
88 MDURATION Financial args
89 MIRR Financial args
90 NOMINAL Financial args
91 NPER Financial args
92 NPV Financial args
93 PMT Financial args
94 PPMT Financial args
95 PRICE Financial args
96 PRICEDISC Financial args
97 PRICEMAT Financial args
98 PV Financial args
99 RATE Financial args
100 RECEIVED Financial args
101 SLN Financial args
102 SYD Financial args
103 TBILLEQ Financial args
104 TBILLPRICE Financial args
105 TBILLYIELD Financial args
106 XIRR Financial args
107 XNPV Financial args
108 YIELD Financial args
109 YIELDDISC Financial args
110 YIELDDISC Financial args
111 AND Logical args
112 IF Logical args
113 NOT Logical args
114 OR Logical args
115 DATE Date args
116 DATEVALUE Date args
117 DAY Date args
118 DAYS360 Date args
119 EDATE Date args
120 EOMONTH Date args
121 MONTH Date args
122 NETWORKDAYS Date args
123 TODAY Date
124 WEEKDAY Date args
125 WORKDAY Date args
126 YEAR Date args
127 YEARFRAC Date args
128 ADDRESS Lookup args
129 CHOOSE Lookup args
130 COLUMN Lookup args
131 COLUMNS Lookup args
132 INDIRECT Lookup args
133 OFFSET Lookup args
134 ROW Lookup args
135 ROWS Lookup args
136 TRANSPOSE Lookup args
137 AVEDEV Statistical args
138 AVERAGEA Statistical args
139 BINOMDIST Statistical args
140 CONFIDENCE Statistical args
141 CORREL Statistical args
142 COVAR Statistical args
143 CRITBINOM Statistical args
144 DEVSQ Statistical args
145 EXPONDIST Statistical args
146 FISHER Statistical args
147 FISHERINV Statistical args
148 FORECAST Statistical args
149 FREQUENCY Statistical args
150 GEOMEAN Statistical args
151 GROWTH Statistical args
152 HARMEAN Statistical args
153 HYPGEOMDIST Statistical args
154 INTERCEPT Statistical args
155 KURT Statistical args
156 LARGE Statistical args
157 LINEST Statistical args
158 LOGEST Statistical args
159 LOGINV Statistical args
160 LOGNORMDIST Statistical args
161 MAXA Statistical args
162 MEDIAN Statistical args
163 MINA Statistical args
164 MODE Statistical args
165 NEGBINOMDIST Statistical args
166 NORMDIST Statistical args
167 NORMINV Statistical args
168 NORMSDIST Statistical args
169 NORMSINV Statistical args
170 PEARSON Statistical args
171 PERCENTILE Statistical args
172 PERCENTRANK Statistical args
173 PERMUT Statistical args
174 POISSON Statistical args
175 PROB Statistical args
176 QUARTILE Statistical args
177 RANK Statistical args
178 RSQ Statistical args
179 SKEW Statistical args
180 SLOPE Statistical args
181 SMALL Statistical args
182 STANDARDIZE Statistical args
183 STDEV Statistical args
184 STDEVA Statistical args
185 STDEVP Statistical args
186 STDEVPA Statistical args
187 STEYX Statistical args
188 TREND Statistical args
189 TRIMMEAN Statistical args
190 VAR Statistical args
191 VARA Statistical args
192 VARP Statistical args
193 VARPA Statistical args
194 WEIBULL Statistical args
195 ZTEST Statistical args
196 CHAR Text args
197 CODE Text args
198 CONCATENATE Text args
199 DOLLAR Text args
200 EXACT Text args
201 FIND Text args
202 FIXED Text args
203 LEFT Text args
204 LEN Text args
205 LOWER Text args
206 MATCH Text args
207 MID Text args
208 PROPER Text args
209 REPLACE Text args
210 REPT Text args
211 RIGHT Text args
212 SEARCH Text args
213 SUBSTITUTE Text args
214 T Text args
215 TEXT Text args
216 TRIM Text args
217 UPPER Text args
218 VALUE Text args
219 ERRORTYPE Info args
220 ISBLANK Info args
221 ISERR Info args
222 ISERROR Info args
223 ISEVEN Info args
224 ISLOGICAL Info args
225 ISNA Info args
226 ISNONTEXT Info args
227 ISNUMBER Info args
228 ISODD Info args
229 ISREF Info args
230 ISTEXT Info args
231 N Info args
232 NA Info
 Format data by using shortcut keys
To
Display the Style command (Format menu)
Display the Cells command (Format menu)
Apply the General number format
Apply the Currency format with two decimal places (negative numbers appear in parentheses)
Apply the Percentage format with no decimal places
Apply the Exponential number format with two decimal places
Apply the Date format with the day, month, and year
Apply the Time format with the hour and minute, and indicate A.M. or P.M.
Apply the Number format with two decimal places, 1000 separator, and – for negative values
Apply the outline border
Remove all borders
Apply or remove bold formatting
Apply or remove italic formatting
Apply or remove an underline
Apply or remove strikethrough formatting
Hide rows
Unhide rows
Hide columns
Unhide columns

Edit data by using shortcut keys

To

Edit the active cell

Cancel an entry in the cell or formula bar
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit
the cell contents
Paste a name into a formula
Complete a cell entry
Enter a formula as an array formula
Display the Formula Palette after you type a valid function name in a formula
Insert the argument names and parentheses for a function, after you type a valid function name in a
formula

Insert, delete, and copy a selection by using shortcut keys

To
Copy the selection
Paste the selection
Cut the selection
Clear the contents of the selection
Insert blank cells
Delete the selection
Undo the last action

Move within a selection by using shortcut keys

To
Move from top to bottom within the selection (down), or in the direction that is selected on the Edit
tab (Tools menu, Options command)
Move from bottom to top within the selection (up), or opposite to the direction that is selected on
the Edit tab (Tools menu, Options command)

Move from left to right within the selection, or move down one cell if only one column is selected

Move from right to left within the selection, or move up one cell if only one column is selected
Move clockwise to the next corner of the selection
Move to the right between nonadjacent selections
Move to the left between nonadjacent selections
Press
ALT+' (APOSTROPHE)
CTRL+1
CTRL+SHIFT+~
CTRL+SHIFT+$
CTRL+SHIFT+%
CTRL+SHIFT+^
CTRL+SHIFT+#
CTRL+SHIFT+@
CTRL+SHIFT+!
CTRL+SHIFT+&
CTRL+SHIFT+_
CTRL+B
CTRL+I
CTRL+U
CTRL+5
CTRL+9
CTRL+SHIFT+(
CTRL+0 (ZERO)
CTRL+SHIFT+)

Press

F2
ESC

BACKSPACE
F3
ENTER
CTRL+SHIFT+ENTER
CTRL+A

CTRL+SHIFT+A

Press
CTRL+C
CTRL+V
CTRL+X
DELETE
CTRL+SHIFT+PLUS SIGN
CTRL+ –
CTRL+Z

Press

ENTER

SHIFT+ENTER

TAB

SHIFT+TAB
CTRL+PERIOD
CTRL+ALT+RIGHT ARROW
CTRL+ALT+LEFT ARROW
Select data, cells, chart items, or objects by using shortcut keys

Select cells, columns, rows, or objects in worksheets and workbooks by using short
To
Select the current region around the active cell (the current region is an area enclosed by blank
rows and blank columns)
Extend the selection by one cell
Extend the selection to the last nonblank cell in the same column or row as the active cell
Extend the selection to the beginning of the row
Extend the selection to the beginning of the worksheet
Extend the selection to the last cell used on the worksheet (lower-right corner)
Select the entire column
Select the entire row
Select the entire worksheet
If multiple cells are selected, select only the active cell
Extend the selection down one screen
Extend the selection up one screen
With an object selected, select all objects on a sheet
Alternate between hiding objects, displaying objects, and displaying placeholders for objects
Show or hide the Standard toolbar
In End mode, to
Turn End mode on or off
Extend the selection to the last nonblank cell in the same column or row as the active cell
Extend the selection to the last cell used on the worksheet (lower-right corner)
Extend the selection to the last cell in the current row; this keystroke is unavailable if you
selected the Transition navigation keys check box on the Transition tab (Tools menu, Options
command)
With SCROLL LOCK on, to
Turn SCROLL LOCK on or off
Scroll the screen up or down one row
Scroll the screen left or right one column
Extend the selection to the cell in the upper-left corner of the window
Extend the selection to the cell in the lower-right corner of the window
Tip When you use the scrolling keys (such as PAGE UP and PAGE DOWN) with SCROLL LOCK
turned off, your selection moves the distance you scroll. If you want to keep the same selection
as you scroll, turn on SCROLL LOCK first.

Select cells with special characteristics by using shortcut keys

To
Select the current region around the active cell (the current region is an area enclosed by blank
rows and blank columns)
Select the current array, which is the array that the active cell belongs to
Select all cells with comments
Select cells whose contents are different from the comparison cell in each row (for each row, the
comparison cell is in the same column as the active cell)
Select cells whose contents are different from the comparison cell in each column (for each
column, the comparison cell is in the same row as the active cell)
Select only cells that are directly referred to by formulas in the selection
Select all cells that are directly or indirectly referred to by formulas in the selection
Select only cells with formulas that refer directly to the active cell
Select all cells with formulas that refer directly or indirectly to the active cell
Select only visible cells in the current selection

Select chart items by using shortcut keys

To
Select the previous group of items
Select the next group of items
Select the next item within the group
Select the previous item within the group
books by using shortcut keys
Press

CTRL+SHIFT+* (ASTERISK)
SHIFT+ arrow key
CTRL+SHIFT+ arrow key
SHIFT+HOME
CTRL+SHIFT+HOME
CTRL+SHIFT+END
CTRL+SPACEBAR
SHIFT+SPACEBAR
CTRL+A
SHIFT+BACKSPACE
SHIFT+PAGE DOWN
SHIFT+PAGE UP
CTRL+SHIFT+SPACEBAR
CTRL+6
CTRL+7
Press
END
END, SHIFT+ arrow key
END, SHIFT+HOME

END, SHIFT+ENTER
Press
SCROLL LOCK
UP ARROW or DOWN ARROW
LEFT ARROW or RIGHT ARROW
SHIFT+HOME
SHIFT+END

Press

CTRL+SHIFT+* (ASTERISK)
CTRL+/
CTRL+SHIFT+O (the letter O)

CTRL+\

CTRL+SHIFT+|
CTRL+[
CTRL+SHIFT+{
CTRL+]
CTRL+SHIFT+}
ALT+SEMICOLON

Press
DOWN ARROW
UP ARROW
RIGHT ARROW
LEFT ARROW
Move and scroll on a worksheet or workbook by using shortcut keys

To
Move one cell in a given direction
Move to the edge of the current data region
Move between unlocked cells on a protected worksheet
Move to the beginning of the row
Move to the beginning of the worksheet
Move to the last cell on the worksheet, which is the cell at the
intersection of the right-most used column and the bottom-most
used row (in the lower-right corner); cell opposite the Home cell,
which is typically A1
Move down one screen
Move up one screen
Move one screen to the right
Move one screen to the left
Move to the next sheet in the workbook
Move to the previous sheet in the workbook
Move to the next workbook or window
Move to the previous workbook or window
Move to the next pane
Move to the previous pane
Scroll to display the active cell

In End mode, to
Turn End mode on or off
Move by one block of data within a row or column
Move to the last cell on the worksheet, which is the cell at the
intersection of the right-most used column and the bottom-most
used row (in the lower-right corner); cell opposite the Home cell,
which is typically A1
Move to the last cell to the right in the current row that is not
blank; unavailable if you have selected the Transition navigation
keys check box on the Transition tab (Tools menu, Options
command)

With SCROLL LOCK turned on, to

Turn SCROLL LOCK on or off
Move to the cell in the upper-left corner of the window
Move to the cell in the lower-right corner of the window
Scroll one row up or down
Scroll one column left or right
Tip When you use the scrolling keys (such as PAGE UP and
PAGE DOWN) with SCROLL LOCK turned off, your selection
moves the distance you scroll. If you want to preserve your
selection while you scroll through the worksheet, turn on
SCROLL LOCK first.
by using shortcut keys

Press
Arrow key
CTRL+ arrow key
TAB
HOME
CTRL+HOME

CTRL+END
PAGE DOWN
PAGE UP
ALT+PAGE DOWN
ALT+PAGE UP
CTRL+PAGE DOWN
CTRL+PAGE UP
CTRL+F6 or CTRL+TAB
CTRL+SHIFT+F6 or CTRL+SHIFT+TAB
F6
SHIFT+F6
CTRL+BACKSPACE

Press
END
END, arrow key

END, HOME

END, ENTER

Press
SCROLL LOCK
HOME
END
UP ARROW or DOWN ARROW
LEFT ARROW or RIGHT ARROW
 Work with databases, lists, and PivotTables by using shortcut keys

Work in a data form by using shortcut keys

To
Select a field or a command button
Move to the same field in the next record
Move to the same field in the previous record
Move to the next field you can edit in the record
Move to the previous field you can edit in the record
Move to the first field in the next record
Move to the first field in the previous record
Move to the same field 10 records forward
Move to the same field 10 records back
Move to the new record
Move to the first record
Move to the beginning or end of a field
Move one character left or right within a field
Extend a selection to the beginning of a field
Extend a selection to the end of a field
Select the character to the left
Select the character to the right

Work with the AutoFilter feature by using shortcut keys

To
Display the AutoFilter list for the current column
Close the AutoFilter list for the current column
Select the next item in the AutoFilter list
Select the previous item in the AutoFilter list
Select the first item (All) in the AutoFilter list
Select the last item in the AutoFilter list
Filter the list by using the selected item in the AutoFilter

Work with the PivotTable Wizard by using shortcut keys

In Step 3 of the PivotTable Wizard, to
Select the next or previous field button in the list
Select the field button to the right or left in a multicolumn
Move the selected field into the Page area
Move the selected field into the Row area
Move the selected field into the Column area
Move the selected field into the Data area
Display the PivotTable Field dialog box

Work with page fields in a PivotTable by using shortcut keys

To
Select the previous item in the list
Select the next item in the list
Select the first visible item in the list
Select the last visible item in the list
Display the selected item

Group and ungroup PivotTable items by using shortcut keys

To
Group selected PivotTable items
Ungroup selected PivotTable items
databases, lists, and PivotTables by using shortcut keys

Press
ALT+ key, where key is the underlined letter in the field or command name
DOWN ARROW
UP ARROW
TAB
SHIFT+TAB
ENTER
SHIFT+ENTER
PAGE DOWN
PAGE UP
CTRL+PAGE DOWN
CTRL+PAGE UP
HOME or END
LEFT ARROW or RIGHT ARROW
SHIFT+HOME
SHIFT+END
SHIFT+LEFT ARROW
SHIFT+RIGHT ARROW

sing shortcut keys

Press
Select the cell that contains the column label, and then press ALT+DOWN ARROW
ALT+UP ARROW
DOWN ARROW
UP ARROW
HOME
END
ENTER

sing shortcut keys

Press
UP ARROW or DOWN ARROW
LEFT ARROW or RIGHT ARROW
ALT+P
ALT+R
ALT+C
ALT+D
ALT+L

by using shortcut keys

Press
UP ARROW
 DOWN ARROW
HOME
END
ENTER

by using shortcut keys

Press
ALT+SHIFT+RIGHT ARROW
ALT+SHIFT+LEFT ARROW
 Keys for windows and dialog boxes
In a window, to Press
Switch to the next program ALT+TAB
Switch to the previous program ALT+SHIFT+TAB
Show the Windows Start menu CTRL+ESC
Close the active workbook window CTRL+W
Restore the active workbook window CTRL+F5
Switch to the next workbook window CTRL+F6
Switch to the previous workbook wind CTRL+SHIFT+F6
Carry out the Move command (workbooCTRL+F7
Carry out the Size command (workboo CTRL+F8
Minimize the workbook window to an i CTRL+F9
Maximize or restore the workbook win CTRL+F10
Select a folder in the Open or Save As ALT+0 to select the folder list; arrow keys to select a folder
Choose a toolbar button in the Open orALT+ number (1 is the leftmost button, 2 is the next, and so on)
Update the files visible in the Open or F5

In a dialog box, to Press

Switch to the next tab in a dialog box CTRL+TAB or CTRL+PAGE DOWN
Switch to the previous tab in a dialog CTRL+SHIFT+TAB or CTRL+PAGE UP
Move to the next option or option grou TAB
Move to the previous option or option SHIFT+TAB

Move between options in the active

drop-down list box or between some
options in a group of options Arrow keys
Perform the action assigned to the
active button (the button with the
dotted outline), or select or clear the
active check box SPACEBAR
Letter key for the first letter in the
option name you want (when a drop-
Move to an option in a drop-down list down list box is selected)
ALT+ letter, where letter is the key
for the underlined letter in the
Select an option, or select or clear a option name
Open the selected drop-down list box ALT+DOWN ARROW
Close the selected drop-down list box ESC
Perform the action assigned to the
default command button in the dialog
box (the button with the bold
outline ¾ often the OK button) ENTER
Cancel the command and close the diaESC

In a text box, to Press

Move to the beginning of the entry HOME
Move to the end of the entry END
Move one character to the left or right LEFT ARROW or RIGHT ARROW
Move one word to the left or right CTRL+LEFT ARROW or CTRL+RIGHT ARROW
Select from the insertion point to the b SHIFT+HOME
Select from the insertion point to the e SHIFT+END
Select or unselect one character to the SHIFT+LEFT ARROW
Select or unselect one character to the SHIFT+RIGHT ARROW
Select or unselect one word to the left CTRL+SHIFT+LEFT ARROW
Select or unselect one word to the righCTRL+SHIFT+RIGHT ARROW
elect a folder
next, and so on)
 Print and preview a document by using shortcut keys
To
Display the Print command (File menu)

Work in print preview

To
Move around the page when zoomed in
Move by one page when zoomed out
Move to the first page when zoomed out
Move to the last page when zoomed out

Outline data by using shortcut keys

To
Ungroup rows or columns
Group rows or columns
Display or hide outline symbols
Hide selected rows
Unhide selected rows
Hide selected columns
Unhide selected columns

Keys for menus

To
Show a shortcut menu
Make the menu bar active
Show the program icon menu (on the program title bar)

Select the next or previous command on the menu or submenu

Select the menu to the left or right, or, with a submenu visible, switch
between the main menu and the submenu
Select the first or last command on the menu or submenu
Close the visible menu and submenu at the same time
Close the visible menu, or, with a submenu visible, close the submenu
only

Tip You can select any menu command on the menu bar or on a visible
toolbar with the keyboard. Press ALT to select the menu bar. (To then
select a toolbar, press CTRL+TAB; repeat until the toolbar you want is
selected.) Press the letter that is underlined in the menu name that
contains the command you want. In the menu that appears, press the
letter underlined in the command name that you want.
 Keys for toolbars
On a toolbar, to
Make the menu bar active
Select the next or previous toolbar
Select the next or previous button or menu on the toolbar
Open the selected menu
Perform the action assigned to the selected button
Enter text in the selected text box

Select an option from a drop-down list box or from a drop-down menu on

a button

Keys for using the Office Assistant

To
Make the Office Assistant the active balloon

Select a Help topic from the topics displayed by the Office Assistant
See more help topics
See previous help topics
Close an Office Assistant message
Get Help from the Office Assistant
Display the next tip
Display the previous tip
Close tips

Show or hide the Office Assistant in a wizard

ent by using shortcut keys
Press
CTRL+P

Press
Arrow keys
PAGE UP or PAGE DOWN
CTRL+UP ARROW or CTRL+LEFT ARROW
CTRL+DOWN ARROW or CTRL+RIGHT ARROW

sing shortcut keys

Press
ALT+SHIFT+LEFT ARROW
ALT+SHIFT+RIGHT ARROW
CTRL+8
CTRL+9
CTRL+SHIFT+(
CTRL+0 (ZERO)
CTRL+SHIFT+)

r menus
Press
SHIFT+F10
F10 or ALT
ALT+SPACEBAR
DOWN ARROW or UP ARROW (with the menu or
submenu displayed)

LEFT ARROW or RIGHT ARROW

HOME or END
ALT

ESC
toolbars
Press
F10 or ALT
CTRL+TAB or CTRL+SHIFT+TAB
TAB or SHIFT+TAB (when a toolbar is active)
ENTER
ENTER
ENTER
Arrow keys to move through options in the list or
menu; ENTER to select the option you want (when
a drop-down list box is selected)

e Office Assistant
Press
ALT+F6; repeat until the balloon is active
ALT+topic number (where 1 is the first topic, 2 is
the second, and so on)
ALT+DOWN ARROW
ALT+UP ARROW
ESC
F1
ALT+N
ALT+B
ESC
TAB to select the Office Assistant button;
SPACEBAR to show or hide the Assistant