Ministry Ict Strategy
Ministry Ict Strategy
Ministry Ict Strategy
www.kilimo.go.ke
April 2014
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TABLE OF CONTENTS
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ACRONYMS AND ABBREVIATIONS
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CABINET SECRETARY’S FOREWORD
Kenya’s economy is largely agro-based with the Agriculture sector accounting for a
large proportion of the gross domestic product (GDP) and export earnings. This is
reflected by its contribution to income generation, employment creation, food
security and raw materials for industrial development. The sector is also expected to
deliver in Kenya’s global commitments to achieve the Millennium Development Goal
(MDG) one, on poverty and hunger.
The new constitution strongly emphasizes the right of Kenyans to improved access
to Government information. Therefore, the Government seeks to create an e-
Government system that efficiently delivers services to citizens based on their
political, social or economic needs, and thus facilitating achievement of Vision 2030.
This is why the agriculture sector must leverage on ICT to improve on provision of
agricultural information products and services in line with the aspirations of
Government as set out in the Vision 2030.
This ICT Strategy is a clear road map to facilitate the Ministry embrace use of e-
Government systems to effectively deliver services to the Citizens of this country.
There are a number of challenges facing the development of ICT in the Ministry,
which include among others: Inadequate provision of ICT Equipment and
Accessories, Poor ICT Infrastructure and Internet Connectivity, Lack of proper
maintenance of ICT equipment, and Low ICT Funding.
This Strategy identifies the key priority activities that the Ministry will undertake to
implement during the period 2014 to 2018 in order to effectively support delivery of
the Ministry’s objectives and address the above challenges through use of ICT.
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More specifically, this ICT strategic plan will be the implementation tool for the
purpose of automating the Ministry in the wider strategy for performance
improvement.
This ICT Strategy is in conformity with the National ICT Policy which seeks to
facilitate sustained economic growth and poverty reduction; promote social justice
and equity; mainstream gender in national development; empower the youth and
disadvantaged groups; stimulate investment and innovation in ICT; and achieves
universal access.
This ICT Strategic Plan shall be implemented through performance contract targets,
annual work plans, and individual work plans.
Pursuant to the above therefore, it is my sincere hope that the full implementation
of this ICT Strategic Plan will create an enabling environment for the Ministry to
deliver services effectively to the citizens and hence propel the country’s economic
growth through increased agricultural productivity.
In conclusion, I wish to thank all those who participated in the preparation of this
ICT Strategic Plan (2014-2018) whose diverse contributions made this exercise a
success.
FELIX K. KOSKEI
CABINET SECRETARY
MINISTRY OF AGRICULTURE, LIVESTOCK AND FISHERIES
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CHAPTER ONE
1.0 INTRODUCTION
1.1Background
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More efficient government management
Improved productivity and efficiency of government agencies
More effective, convenient and cost effective delivery of information,
knowledge and services
Improved quality of life for disadvantaged communities and broadened public
participation
This ICT Strategic Plan, covering the period 2014 to 2018, is anchored on a number
of development policy documents such as the Constitution of Kenya 2010, Kenya
Vision 2030, e-government Strategic plan as well as the Millennium Development
Goals (MDGs). The plan was prepared through a participatory and contributory
process involving key stakeholders.
1.3 Mandate
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iv). Development, implementation and co-ordination of programmes in the
agricultural sector
v). Regulating and quality control of inputs, produce and products from the
agricultural sector
1.4 Vision
1.5 Mission
The Mission of the Ministry is “to improve the livelihood of Kenyans and
ensure food security by promoting competitive, commercially
oriented fisheries, crop and livestock farming through creation of
enabling environment, and ensuring sustainable natural resource
management”.
In order to fulfill its mission and realize its vision, the Ministry has identified the
following as its core values:
i). Professionalism
ii). Integrity
iii). Efficiency
iv). Partnerships
ICT Unit in the ministry is the implementation and operational focal point for the e-
Government Strategy with the major role of ensuring effective computerization of
Ministry services through the implementation of appropriate projects in line with the
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overall national strategy and based on the ICT maturity level of the respective
ministry. The ICT Unit is responsible for relevant ICT project implementation, user
training and technical support services in line with the mandate of the ministry. All
projects implemented in the ministry shall follow the agreed government standards
for development, maintenance and integration of systems within the GoK ICT
strategic framework.
Specific duties and responsibilities includes to:-
The Ministry of Agriculture, Livestock and Fisheries is one of the few large ministries
and hence the need to review the ICT Staff establishment to enable the ICT unit meet
and provide the increasing demand for technical ICT user support. To adequately
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provide this technical support and undertake to implement this ICT Strategic Plan the
following is the proposed recommended ICT Staff Establishment for the ministry.
Deputy Director/ICT R 0 0 1 -1
Snr. Assistant Q 0 0 1 -1
Director/ICT
Assistant Director/ICT P 1 1 3 -2
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CHAPTER TWO
2.1SWOT Analysis
2.1.1 Strengths
2.1.2 Weaknesses
2.1.3 Opportunities
The high demand by the citizens for ICTs to transform the delivery of services
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The high demand of ICT services by the directorates and departments within
the ministry
The right to access to Government information as clearly stipulated in the
Constitution of Kenya Chapter 35 (1) (a).
Increased government support
2.1.4 Threats
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CHAPTER THREE
3.1 Overview
This chapter articulates the key Priority Strategic Areas (issues) the Ministry will
address to achieve its strategic ICT objectives for the plan period. It also outlines the
strategies (activities) that will be undertaken to meet the strategic objectives. The
strategic areas have been derived from the situational analysis (chapter two). The
progress towards achieving these strategic objectives will be monitored and
evaluated against specific outputs and performance indicators as detailed in the
Implementation Matrix Table 1 to7 below.
The Ministry will focus on the following strategic issues during the Plan period;
Strategic Objectives:
1. Ensure development and adoption of policies, standards and regulations.
Strategies:
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Introduce the required legislation and legal frameworks needed to support
usage of the new IT technology and ensure compatibility, interoperability and
secure sharing of information.
Develop and implement Ministry’s ICT Policy to guide in proper usage and
application of ICT equipment, systems and services
Develop and implement Ministry’s Security Policy to guide in secure usage
and application of ICT equipment, systems and services
Strategic Objectives:
1. To build and maintain a Local Area Network (LAN) infrastructure at Ministry
Headquarters (Kilimo Building), Kabete Veterinary Services, Hill Plaza and Bee
keeping Centre.
2. To build and maintain a Ministry’s Data Center i.e a well-conditioned secure
and equipped Server Room at Kilimo Building that will host the servers which
includes; Mail Server, File Servers, Application Servers etc.
Strategies:
Install and upgrade local area network (LAN) infrastructure at Kilimo
building, Hill Plaza, Kabete Veterinary Services and Bee Keeping Centre.
Extend the usage and reliability of the Government Common Core Network
(GCCN)
Install Wireless Network in all the above locations
Carry out ICT infrastructure needs assessment for the field stations
Coordinate with the ICT Authority on the installation and/or extension of
the National Optic Fiber Backbone Infrastructure (NOFBI) to ensure
seamless integration with LANS
Provide end-users with adequate access to the LANs and computing
facilities
Re-partition the ICT Block at Kilimo to adequately accommodate ICT staff
Consolidate previous departmental Data Centers if any to minimize
duplication and enhance value.
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Set up and operationalize a central ministry’s primary Data Center at
Kilimo.
Set up Data Backup system to carry out backups for the Ministry
information and data
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3.2.5 Strategic Area 5: Human Resource Development
Strategic Objectives:
1. To organize and manage ICT human capacity to sustain productivity
2. Strengthen the ICT Department
Strategies:
Undertake ICT training needs assessment
Developing an ICT Training Curriculum
Coordinate and carry out regular ICT Basic training to staff
Establish an ICT Resource Centre to facilitate access to ICT facilities to all
staff and the citizens who visit the ministry
Review the ICT Staff Establishment and deploy appropriate staff.
Upgrade the ICT leadership/headship to align with the other departments
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Asset Management System
Fleet Management System
E-Coupon System
Biometric Access Control System
CCTV Surveillance System
Market Information System
Animal Tracking System
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3.3 IMPLEMENTATION MATRIX
Strategic Objectives:
1. Ensure development and adoption of policies, standards and regulations.
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Table 2-Strategic Area 2: ICT Infrastructure
Strategic Objectives:
1. To build and maintain a Local Area Network (LAN) infrastructure at Ministry Headquarters (Kilimo Building), Kabete
Veterinary Services, Hill Plaza and Bee keeping Centre.
2. To build and maintain a Ministry’s Data Center i.e a well-conditioned secure and equipped Server Room at Kilimo
Building that will host the servers which includes; Mail Server, File Servers, Application Servers etc.
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Carry out ICT Infrastructure Memo & 1.0
infrastructure needs report
needs assessment
assessment report
for the field
stations
Re-partition Open office LSO 15
the ICT Block
Set up and Data Centre LSO 4.5 3.5
operationalize in place
primary Data
Center with
Backup
System
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Table 3-Strategic Area 3: Broadband Connectivity
Strategic Objectives:
1. Provide and maintain adequate internet bandwidth to meet Ministry needs
Strategies Expected Key Timeframe Resources
Output Performance KES (Millions)
Indicator(s) Year 1 Year 2 Year 3 Year 4 Year 5 Yr Yr Yr Yr Yr
1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 5
Procure Internet/ LSO 0.6 1.5 1.5 1.5 1.5
adequate monitoring
internet tools
bandwidth available
&
monitoring
tools
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Table 4-Strategic Area 4: ICT Capacity
Strategic Objectives:
1. To equip ministry staff with the ICT tools that they need to efficiently and cost-effectively carry out their work.
Strategies Expected Key Timeframe Resources
Output Performance KES (Millions)
Indicator(s) Year 1 Year 2 Year 3 Year 4 Year 5 Yr Yr Yr Yr Yr
1 2 3 4 5
1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
Develop Standards Report 0.6 0.6
standard for available
acquisition,
maintenance
and disposal
of ICT
equipment
Procure & Equipment LSO’s/LPOs 7 5 5 3 3
maintain serviced &
ICT procured
equipment
Install Software LPO’s 4.5 3.5 1.5 1.5
genuine Licenses
operating procured
systems,
Office
suites,
Antivirus
Facilitate Shared Shared - - - - -
sharing of services equipment
printers,
scanners
over the
local area
network
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Raise the More ICT Budget - - - - -
ICT budget budget estimates/mem
allocation o
from the
current
0.82% to at
least 2% of
the Ministry
budget.
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Table 5-Strategic Area 5: Human Resource Development
Strategic Objectives:
1. To organize and manage ICT human capacity to sustain productivity
2. Strengthen the ICT Department
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Table 6-Strategic Area 6: Content and Application Development
Strategic Objectives:
1. To facilitate the ministry to implement knowledge-based databases and applications to support service delivery to citizens
Strategies Expected Key Timeframe Resources
Output Performance KES (Millions)
Indicator(s) Year 1 Year 2 Year 3 Year 4 Year 5 Yr Yr Yr Yr Yr
1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 5
Digitize all Digitized LSO/Memos 5 3 2 1
main records
registries in
the ministry
Automate IT LSO/memos 10 5 5 5 5
core applications
business developed
processes
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Table 7-Strategic Area 7: Communication and Access to Information
Strategic Objectives:
Establish Communication and Online access to Ministry information
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CHAPTER FOUR
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i. Recurrent Allocation
ii. Development Allocation
iii. Mobilizing External Funding
iv. Collaboration with other stakeholders
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