Apar
Apar
Apar
No.72(33)/2009-HRD
Government of India
Ministry of Tourism
OFFICE MEMORANDUM
(i) The existing nomenclature of the Annual Confidential Report (ACR) will be modified
as Annual Performance Appraisal Report (APAR).
(ii) The full APAR including the overall grade shall be communicated to the concerned
officer after the Report is complete with the remarks of the Reviewing Officer. As
in the case of personal staff attached to officers where a person has only one
supervisory level above him, such communication shall be made after the reporting
officer has completed the performance assessment.
(iii) The Administrative authority entrusted with the maintenance of APARs after its
receipt shall provide a copy of the APAR to the officer reported upon and obtain his
signature as proof of receipt.
(iv) The officer reported upon shall be given the opportunity to make any representation
against the final grading given in the Report within a period of fifteen days from the
date of receipt of a copy of the APAR. The representation shall be restricted to the
specific factual observations contained in the report leading to assessment of the
officer in terms of attributes, work output etc. While communicating the entries, it
shall be made clear that in case no representation is received within the fifteen
days, it shall be deemed that he/she has no representation to make. If the
Administrative authority does not receive any information from the concerned
officer on or before fifteen days from the date of disclosure, the APAR will be
treated as final.
(v) The new format of reporting, review and appeal under the APAR system will
commence from the assessment year 2010-11, the reports for which will be
recorded in the new APARs formats for the teaching faculty after 1st July, 2011
onwards.
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(vi) The APARs of the teaching faculty will be recorded for the Academic year beginning
on 1st July and closing on 30th June of every year. The APARs for the Principal and
rest of the staff shall follow the financial year beginning on 1st April and closing on
31st March of every year.
(vii) The time limit for various stages of reporting, review and appeal etc. of the APAR
exercise every year would be as follows :
a) The Reporting Officer must record his assessment of the teacher within 30
days of the closing of the academic year, i.e. by 31st July every year. His report
would then be reviewed by the Reviewing Officer within the next 30 days, i.e. by
31st August and sent to the Administrative authority entrusted with the
maintenance of APARs within the next 15 (fifteen days) i.e. by 15th September. A
copy of the full APAR including the overall grade and the scores given by the
Reviewing Officer shall be communicated to the concerned Teacher. The
Administrative authority entrusted with the maintenance of APARs shall disclose
the same to the Teacher within fifteen days after its receipt, i.e. latest by 30th
September.
(b) The officer reported upon shall be given the opportunity to make any
representation against the final grading given in the Report within a period of
fifteen days from the date of receipt of a copy of the APAR. The representation
shall be restricted to the specific factual observations contained in the report
leading to assessment of the officer in terms of attributes, work output etc. While
communicating the entries, it shall be made clear that in case no representation is
received within the fifteen days, it shall be deemed that he/she has no
representation to make. If the Administrative authority does not receive any
information from the concerned officer on or before fifteen days from the date of
disclosure, the APAR will be treated as final.
(viii) Grades below 40% or above 90% of the score allotted to an attribute are expected
to be rare occurrences and hence the need to justify them. It is expected that any
grading below 40% and any grading above 90% of the score allotted to any
attribute would be adequately justified in the pen-picture by way of specific failures
and similarly justified with respect to specific accomplishments. Failure to do so
would result in the grading being treated as 40% and 60% in respect of grading
either below 40% or above 90% of the score allotted to an attribute respectively. In
awarding a numerical grade the reviewing authorities would be expected to rate the
officer against a larger population of his/her peers that may be currently working
under them.
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(ix) With the implementation of the APAR system, the concept of Accepting Officer and
Reviewing stands merged.
3. The structure of the functional hierarchy in IHM and the performance appraisal
system shall be as follows with effect from 1st July, 2011 and applicable from the
academic year 2010-11 onwards :-
(i) The A.P.A.R. of the Principal of Central IHMs chaired by the State Tourism
Secretaries would be written by the Chairperson of the BOG and reviewed by
the Addl. Director General (T), in the Ministry of tourism, Govt. of India.
Secretary, Ministry of Tourism, Govt. of India, will be the Reviewing Officer
for the Principals of Central IHMs chaired by any officer of the Ministry of
Tourism, Govt. of India. The original copy of the APAR of Principal would be
retained in the HRD Division of the Ministry with Dy. Secretary(HRD) and a
copy sent to the respective Chairperson and the Principal.
(ii) The Principal would be the Reporting Officer for only the Head of
Departments, Administrative Officer and P.A. to Principal. The Reviewing
Officer in such cases would be the Chairman of the BOG. The original copy of
the APAR would be retained by the Principal and a copy thereof given to the
officer reported upon.
(iii) The Reporting Officer for all Sr. Lecturers, Lecturers, Asstt. Lecturers and
Librarian will be the Head of Department with their Reports being reviewed
by the Principal. In the case of Institutes having more than one post of Head
of Deptt., the Principal will apportion the teachers (Sr. Lecturers, Lecturers
and Asstt. Lecturers) and Librarian separately under each HOD by a specific
order. In the absence of either the post of HOD or incumbent thereof, the
Principal would write as well as review their report. The original copy of the
APAR would be retained by the Principal and a copy thereof given to the
officer reported upon.
(iv) The Administrative Officer would be the Reporting Officer for the Asstt.
Administrative officer/Office Superintendent and Accountant and the
Principal would review the report of the Administrative Officer. The original
copy of the APAR would be retained by the Principal and a copy thereof
given to the officer reported upon.
(v) The Office Superintendent would be the Reporting Officer for the
administrative staff like UDC, Steno, LDC, Foreman & Driver with the
Administrative Officer being their Reviewing Officer. The original copy of the
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APAR would be retained by the Principal and a copy thereof given to the
officer reported upon.
(vi) The Accountant could be the Reporting Officer for Cashier & Store-keeper
and the Administrative Officer would be their Reviewing Officer. The original
copy of the APAR would be retained by the Principal and a copy thereof
given to the officer reported upon.
4. The APAR forms of the teaching faculty (Sr. Lecturer, Lecturer and Asstt. Lecturer)
in IHMs has been designed in such a way as to reflect not only their performance during
the year but also takes into account their personal achievements as teachers.
5. The evaluation attributes for the Head of Deptt. has been kept similar to that of the
Principal considering the similarities in their managerial and academic duties. It would be
incumbent upon the Head of Deptt. to share a few of the responsibilities emanating from
the Result Framework Document (RFD) of the IHM with the Principal. The Principal will
assign any four/five of the targets fixed for the Institute in the Result Framework
document to the Heads of Department for implementation during the year.
6. The APAR Forms of the Non-teaching staff would be designed in due course and
communicated separately.
7. The Chairpersons and Principals of the Central IHMs are requested to implement
the APAR system in their respective Institute immediately. The APAR forms finalised for
the posts of Principal, Head of Department and Lecturers etc. are enclosed.
(S.K.Chakrabarty)
Deputy Secretary to the Government of India
To
(S.K.Chakrabarty)
Deputy Secretary to the Government of India
INSTRUCTIONS FOR RECORDING
ANNUAL PERFORMANCE APPRAISAL REPORT
Instructional Delivery - Through their knowledge of content and their pedagogy and
skill in delivering instruction, teachers engage students in learning by using a
variety of instructional strategies. This Category address: Communications,
Questioning and Discussion techniques, Engaging Students in Learning, Providing
Feedback, Demonstrating Flexibility and Responsiveness)
2. In preparing the summative report, the Reviewing Officer must (a) Consider all
competencies in assessing the teacher’s performance; (b) Provide an overall rating of the
teacher’s performance in accordance with the rating scale; (c) Recommend professional
growth goals and strategies for the teacher’s development.
3. The Administrative authority entrusted with the maintenance of APARs after its
receipt shall provide a copy of the complete APAR to the officer reported upon and obtain
his signature as proof of receipt. As in the case of personal staff attached to officers where
a person has only one supervisory level above him, such communication shall be made
after the reporting officer has completed the performance assessment.
4. The officer reported upon shall be given the opportunity to make any representation
against the final grading given in the Report within a period of fifteen days from the date
of receipt of a copy of the APAR. The representation shall be restricted to the specific
factual observations contained in the report leading to assessment of the officer in terms
of attributes, work output etc. While communicating the entries, it shall be made clear
that in case no representation is received within the fifteen days, it shall be deemed that
he/she has no representation to make. If the Administrative authority does not receive
any information from the concerned officer on or before fifteen days from the date of
disclosure, the APAR will be treated as final.
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5. The new format of reporting, review and appeal under the APAR system will
commence from the assessment year 2010-11, the reports for which will be recorded in
the new APARs formats after 1st July, 2011 onwards.
6. The time limit for various stages of recording, reviewing, appeal etc. of the APAR
exercise every year would be as follows :
(a) The Reporting Officer must record his assessment of the teacher within 30
days of the closing of the academic year, i.e. by 31st July every year. His report
would then be reviewed by the Reviewing Officer within the next 30 days, i.e. by
31st August and sent to the Administrative authority entrusted with the
maintenance of APARs within the next 15 (fifteen days) i.e. by 15th September. A
copy of the full APAR including the overall grade and the scores given by the
Reviewing Officer shall be communicated to the concerned Teacher. The
Administrative authority entrusted with the maintenance of APARs shall disclose
the same to the Teacher within fifteen days after its receipt, i.e. latest by 30th
September.
(b) The officer reported upon shall be given the opportunity to make any
representation against the final grading given in the Report within a period of
fifteen days from the date of receipt of a copy of the APAR. The representation
shall be restricted to the specific factual observations contained in the report
leading to assessment of the officer in terms of attributes, work output etc. While
communicating the entries, it shall be made clear that in case no representation is
received within the fifteen days, it shall be deemed that he/she has no
representation to make. If the Administrative authority does not receive any
information from the concerned officer on or before fifteen days from the date of
disclosure, the APAR will be treated as final.
8. Grades below 40% or above 90% of the score allotted to an attribute are expected
to be rare occurrences and hence the need to justify them. It is expected that any grading
below 40% and any grading above 90% of the score allotted to any attribute would be
adequately justified in the pen-picture by way of specific failures and similarly justified
with respect to specific accomplishments. Failure to do so would result in the grading
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being treated as 40% and 60% in respect of grading either below 40% or above 90% of
the score allotted to an attribute respectively. In awarding a numerical grade the reporting
and reviewing authorities would be expected to rate the officer against a larger population
of his/her peers that may be currently working under them.
10. The Reporting Officer for all Sr. Lecturers, Lecturers, Asstt. Lecturers and Librarian
will be the Head of Department with their Reports being reviewed by the Principal. In the
case of Institutes having more than one post of Head of Deptt., the Principal will apportion
the teachers (Sr. Lecturers, Lecturers and Asst. Lecturers) and Librarian separately to each
HOD by a specific order. In the absence of either the post of HOD or incumbent thereof, the
Principal would write as well as review their performance. The original copy of the APAR
would be retained by the Principal and a copy thereof given to the officer reported upon.
*******
INSTITUTE OF HOTEL MANAGEMENT, CATERING
TECHNOLOGY & APPLIED NUTRITION, ________
PART -1
2. Whether belonging :
to SC/ST/OBC
3. Date of Birth :
4. Date of continuous :
appointment to the
present grade
PLACEMENTS :
NO. OF CLEARLY PASSED B.SC
3 STUDENTS : NO. OF STUDENTS 15 100%
PLACED (Each student to be counted
against one placement only)
CONFIDENTIAL REPORTS
9 5 2
RECORDED FOR THE YEAR
TOTAL SCORE
PART - 3
(To be filled by the Principal reported upon)
1. During the period under report, do you believe that you have made any exceptional
contribution, e.g. successful completion of an extra-ordinarily challenging task or major systemic
improvement. If so, please give a written description within 100 words.
3. Please indicate the specific areas in which you feel the need to upgrade your skills through
training programs.
PART - 4
(APPRAISAL BY THE REPORTING OFFICER)
1. Please comment upon the claim (if made) of exceptional contribution made by the
Principal reported upon.
2. Has the Principal reported upon met with any significant failures in his work. If yes,
please furnish factual details.
3. Do you agree with the skill upgradation needs as identified by the Principal.
The Reporting & Reviewing Officer will give their respective ratings on a scale of 1 to 10
against each evaluation parameter mentioned below.
REPORTING REVIEWING
Sl.
EVALUATION PARAMETERS WEIGHTAGE OFFICER'S OFFICER'S
No.
GRADING GRADING
Assessment Assessment
A : Communications Skills 40 out of 10 out of 10
Ability to communicate orally with brevity,
1 10
clarity and accuracy
Ability to draft notes, letters, briefs for Board
2 10
meetings etc. with brevity and clarity
3 Analytical ability for decision making 10
Knowledge of Rules/Regulations/
4 Procedures in the area of function and ability 10
to apply them correctly.
B : Management qualities 60
Capacity to motivate juniors to obtain willing
1 support by own conduct and capacity to 10
inspire confidence.
Ability to manage student conduct &
2 10
behavior
Regard for training and development of
3 10
subordinates
4 Willingness to assume responsibility 10
Ability to provide timely and proper guidance
5 10
to juniors
6 Organizing capacity 10
C : Initiative & planning ability 30
Capacity and resourcefulness of the officer to
1 anticipate problems and plan action in 10
advance to meet such situations
Capacity and resourcefulness of officer in
2 handling unforeseen situations on his/her 10
own
Willingness to take additional and new areas
3 10
of work
D : Inter-personal Relations & Team
Work 40
Ability to appreciate others point of view and
1 10
take the advise in the proper sprit
Capacity to work as a member of a team and
2 to promote team spirit and optimize the 10
output of the team
Accessibility to the staff & students and
3 10
responsiveness to their needs
Understanding of the problems of
4 SC/ST/Weaker Sections and willingness to 10
deal with them
E : Professionalism 30
Ability to ensure adherence to Institute’s
1 procedures, rules and regulations on 10
attendance, punctuality & the like.
Level of compliance with Institute’s
2 requirements for maintaining accurate and 10
complete records
Capacity to take decisions at his/her level
3 10
within the delegated areas
TOTAL OF A + B + C + D + E 200
Reporting Officer’s Signature with date Reviewing Officer’s Signature with date
INTEGRITY :
PEN PICTURE OF THE PRINCIPAL BY THE REPORTING OFFICER (about 100 words on the overall
qualities of he officer including areas of strengths and lesser strengths )
PEN PICTURE OF THE PRINCIPAL BY THE REVIEWING OFFICER (about 100 words on the overall
qualities of he officer including areas of strengths and lesser strengths and his contribution to
the achievement of RFD targets)
I hereby certify that I have received a complete copy of the APAR for the year ________ duly
reviewed.
PART -1
(To be filled by the Administration)
2. Designation :
3. Whether belonging :
to SC/ST/OBC
4. Date of Birth :
5. Date of continuous :
appointment to the
present grade
2.
Average % Average %
Date : Signature
PART - 3
(To be filled by the Faculty Reported upon and attested by Administration)
WEIGHTAGE GRADING
Sl. No. EVALUATION PARAMETERS ACHIEVED
(MAX : 100) SCORE
Educational Qualification
(Marks to awarded for the highest degree - P.hd= 5
1 Marks; Masters Degree: 4 Marks
5
Bachelors/Diploma Degree: 3 Marks)
TOTAL
PART - 4
(To be filled by the Principal)
MAX. SCORE
OBJECTIVE TARGETS ACHIEVED RATING
- 100
PLACEMENTS :
NO. OF CLEARLY PASSED B.SC
3 STUDENTS : NO. OF STUDENTS 15 100%
PLACED (Each student to be counted
against one placement only)
UTILISATION OF GRANTS FOR
WORKS ETC. (Grants Available with the
4 Institute on 31st March of the preceding 5 100%
financial year shall be taken into
consideration for calculating the sanctioned
amount)
FILLED TEACHING POSTS :
5 5 100%
SANCTIONED TEACHING POSTS
TOTAL COUNT OF FACULTY DEV.
6 5 2
PROGRAMMES > 3 DAYS DURATION
TOTAL NO.OF FACULTY DEPUTED
7 FOR FACULTY DEV. PROGRAMMES 5 2
> 3 DAYS DURATION PROGRAMMES
TOTAL COUNT OF INDUSTRIAL
8 EXPOSURE PROGRAMMES FOR 5 2
FACULTY (> 6 DAYS)
CONFIDENTIAL REPORTS
9 5 2
RECORDED FOR THE YEAR
10 BOG MEETINGS 5 100%
TOTAL SCORE
PART - 5
(To be filled by the REPORTING & REVIEWING OFFICERS)
REPORTING REVIEWING
Sl.
EVALUATION PARAMETERS WEIGHTAGE OFFICER'S OFFICER'S
No.
GRADING GRADING
A : Communications Skills 40
Ability to communicate orally with
1 10
brevity, clarity and accuracy
Ability to draft notes, letters, briefs for
2 Board meetings etc. with brevity and 10
clarity
3 Analytical ability 10
Knowledge of Rules/Regulations/
4 Procedures in the area of function and 10
ability to apply them correctly.
B : Management qualities 50
Capacity to motivate juniors to obtain
1 willing support by own conduct and 10
capacity to inspire confidence.
Ability to manage student conduct &
2 10
behavior
Regard for training and development of
3 10
subordinates
5 Organizing capacity 10
TOTAL OF (A + B + C + D + E + F) 200
INTEGRITY :
PEN PICTURE OF THE FACULTY BY THE REPORTING OFFICER (about 100 words on the
overall qualities of he officer including areas of strengths and lesser strengths)
Please indicate the specific areas in which you feel the FACULTY needs to upgrade his
skills through training programs.
PEN PICTURE OF THE FACULTY BY THE REVIEWING OFFICER (about 100 words on the
overall qualities of he officer including areas of strengths and lesser strengths and his
contribution to the achievement of RFD targets)
I hereby certify that I have received a complete copy of the APAR for the year ________ duly
reviewed.
PART -1
(To be filled by the Administration)
2. Designation :
3. Whether belonging :
to SC/ST/OBC
4. Date of Birth :
5. Date of continuous :
appointment to the
present grade
2.
Subject-wise Average Performance of B.Sc.
Students in the Final
B.Sc. Subjects Taught Attendance of B.Sc.
Exam. of the two
Students during the year
semesters
Average % Average %
Date : Signature
PART - 3
(To be filled by the Faculty Reported upon and attested by Administration)
WEIGHTAGE GRADING
Sl. No. EVALUATION PARAMETERS ACHIEVED
(MAX : 50) SCORE
Educational Qualification
(Marks to awarded for the highest degree - P.hd= 5
1 Marks; Masters Degree: 4 Marks
5
Bachelors/Diploma Degree: 3 Marks)
Training Courses attended during the year
2 (2 Mark for > 5 days Courses attended & 1 Marks 3
for > 3 days Course attended)
Exposure to practical Industry operations
3 during the year (> 2 Weeks (12 3
working days) = 3 Marks; otherwise NIL)
Consultancy work undertaken during the
4 year (1 Marks for each completed Project worth 2
more than Rs.50,000/-)
% of teaching hours done during the year
as against the no. of hours assigned
5 (98% to100%= 30 Marks/ 94% to 98% = 24 10
Marks/ 90% to 94% = 20 Marks/ <90% = 00
Marks)
Involvement in extra & intra-curricular
6 activities during the year (1 Mark for 3
each Activity )
Involvement in
7 CBSP classes during the year (1 Mark 4
for every 5 Hours)
Average % of marks obtained by students
in the final Exam. (Total of the marks obtained by
8 all students of all the classes taught divided by the total 15
number of students) Above 75%=15 marks; 60% to
75%=12 marks; 50% to 60% = 8 marks; and <50%= 5
marks.
Publications, if any, in print media/trade
9
journals (1 Mark for each paper) 5
TOTAL
REPORTING REVIEWING
Sl.
EVALUATION PARAMETERS WEIGHTAGE OFFICER'S OFFICER'S
No
GRADING GRADING
B : Classroom Environment 50
D : Professionalism 50
TOTAL OF A + B + C + D 200
INTEGRITY :
PEN PICTURE OF THE FACULTY BY THE REPORTING OFFICER (about 100 words on the
overall qualities of he officer including areas of strengths and lesser strengths)
Please indicate the specific areas in which you feel the Faculty needs to upgrade his skills
through training programs.
PEN PICTURE OF THE FACULTY BY THE REVIEWING OFFICER (about 100 words on the
overall qualities of he officer including areas of strengths and lesser strengths)
I hereby certify that I have received a complete copy of the APAR for the year ________ duly
reviewed.