What Is APA
What Is APA
What Is APA
APA stands for the American Psychological Association, which is an organization that focuses on
psychology. They are responsible for creating APA Style.
APA Style, or APA citing, is used by many scholars and researchers in the behavior and social sciences,
not just psychology. APA Style is a way to format citations. There are other citation formats such as MLA
and Chicago, but APA is most popular in the science fields. Following the same standard format for
citations allows readers to understand the types of sources used in a project and also understand their
components.
The Publication Manual of the American Psychological Association is currently in its 6th edition. It
outlines proper ways to organize and structure a research paper, explains grammar guidelines, and also
how to properly cite sources. This page focuses on how to create APA citations.
We cite sources for many reasons. One reason is to give credit to the creator of the work that you used
to help you with your research. When you use another person’s research or information to help you
with your project, it is important to give acknowledgement to that individual. This is one way to prevent
plagiarism. Another reason why we create citations is to provide a standard way for others to
understand and possibly explore the sources we used. To learn more about citations, check out this
page on crediting work. Click here to learn more on how to be careful of plagiarism.
There are two types of citations in APA. In-text citations are found in the body of the project and are
used when adding a direct quote or paraphrase into your work. Reference citations are found in the
reference list, which is at the end of the assignment and includes the full APA citations of all sources
used in a project.
Depending on the types of sources that you used for your project, the format you use for your citations
is different for each source type. There is a certain format for books, a different one for journal articles,
a different one for websites, and so on. Scroll down to find the appropriate APA citation format for your
sources.
Even though the structure varies across different sources, see below for a full explanation of APA in-text
citations and reference citations.
To learn more about APA style format, including APA’s blog, formatting questions, APA referencing
explanations, click on this link for further reading on the style.
When using a direct quote or paraphrasing information from a source, include an in-text citation in the
body of your project, immediately following it.
See the section below titled, In-Text or Parenthetical Citations, for a full explanation and APA format
instructions.
Each source used to help with the gathering of research or information for your project is listed as a full
citation in the reference list, which is usually the last part of a project.
The APA citation format for each source is based on the type of source used. Scroll down to see
examples of some common source formats.
Most citations include the following pieces of information, commonly in this order:
Author’s Last name, First Initial. (Date published). Title of Source. Location of Publisher: Publisher.
Retrieved from URL
To determine the exact format for your full APA citations, scroll down to the section titled, “Common
ALA Examples.”
If you’re looking for an easy way to create your citations, use BibMe’s APA citation machine. Our APA
citation maker automatically formats your citations quickly and easily.
Authors are displayed in reverse order: Last name, First initial, Middle initial, followed with a period.
Example:
Kirschenbaum, M.A.
In an APA citation, include all authors shown on a source. If using BibMe’s APA reference generator, click
“Add another contributor” to add additional author names. Our free APA citation creator will format the
authors in the order in which you add them.
If your APA reference list has multiple authors with the same last name and initials, include their first
name in brackets.
Example:
When no author is listed, exclude the author information and start the citation with the title.
Editors:
When citing an entire edited book, place the names of editors in the author position and follow it with
Ed. or Eds. in parentheses. See below for examples of citing edited books in their entirety and also
chapters in edited books.
How to Structure Publication Dates in APA:
Place the date that the source was published in parentheses after the name of the author. For
periodicals, include the month and day as well. If no date is available, place n.d. in parentheses.
For book titles: Only capitalize the first letter of the first word in the title and the same for the subtitle in
your APA citation. Capitalize the first letter for any proper nouns as well. Place this information in italics.
End it with a period.
For articles and chapter titles: Only capitalize the first letter of the first word in the title and the same for
the subtitle. Capitalize the first letter for any proper nouns as well. Do not italicize the title or place it in
quotation marks. End it with a period.
Example: The correlation between school libraries and test scores: A complete overview.
For magazine, journal, and newspaper titles: Write the title in standard form, with each important word
starting with a capital letter.
Example:
If you believe that it will help the reader to understand the type of source, such as a brochure, lecture
notes, or an audio podcast, place a description directly after the title. Only capitalize the first letter.
Example:
New World Punx. (2014, February 15). A state of trance 650 [Audio file]. Retrieved from
https://soundcloud.com/newworldpunx/asot650utrecht
For books and sources that are not periodicals: Give the city and state (or city and country if outside of
the U.S.) for the place of publication. Abbreviate the state name using the two-letter abbreviation. Place
a colon after the location.
Example:
Philadelphia, PA:
Rotterdam, Netherlands:
For journals, magazines, newspapers, and other periodicals: In APA format, place the volume number
after the title. Italicize this information. Place the issue number in parentheses and do not italicize it.
Afterwards, include page numbers.
Example:
In APA format, the names of publishers are not necessary to include for newspapers, magazines,
journals, and other periodicals.
For books and other sources: It is not necessary to type out the name of the publisher exactly as it is
shown on the source. Use a brief, but understandable form of the publisher’s name. Exclude the terms
publishers, company, and incorporated. Include Books and Press if it is part of the publisher’s name. End
this information with a period.
Example:
Little Brown and Company would be placed in the APA citation as Little Brown. Oxford University Press
would be placed in the citation as Oxford University Press
For sources found online, after the publication information, add a period. Then, add: Retrieved from URL
If you’re citing a periodical article found online, there might be a DOI number attached to it. This stands
for Direct Object Identifier. If your article does indeed have a DOI number, use this instead of the URL as
the DOI number is static and never changes. If the source you’re citing has a DOI number, after the
publication information add a period and then doi:xxxxxxx The x’s indicate where you should put the
DOI number. Do not place a period after the DOI number. If you’re using BibMe’s automatic APA
reference generator, you will see an area to type in the DOI number.
Example:
Lobo, F. (2017, February 23). Sony just launched the world’s fastest SD card. Mashable. Retrieved from
http://mashable.com/2017/02/23/sony-sf-g-fastest-sd-card/?utm_cid=mash-prod-nav-sub-
st#ErZKV8blqOqO
Chadwell, F.A., Fisher, D.M. (2016 April-June). Creating open textbooks: A unique partnership between
Oregon State University libraries and press and open Oregon State. Open Praxis, 8(2), 123-130.
doi:EJ1103945
Example:
Saenz, B.A. (2012). Aristotle and Dante discover the secrets of the universe.
Looking for an APA formatter? Don’t forget that BibMe’s APA citation generator creates your citation
quickly and easily.
Citations for E-Books found online:
Author’s Last name, F.M. (Year published). Title of book. Retrieved from URL
Example:
Notice that for e-books, publication information is excluded from the citation.
Chapter author’s last name, F.M. (Year published). Title of chapter. In F.M. Last name of Editor (Ed.),
Title of book (p. x or pp. x-x). Location: Publisher. doi:xxxxxxx
Example:
Longacre, W.A., Ayres, J.E. (1968). Archeological lessons from an Apache wickiup. In S.R. Binford L.R.
Binford (Eds.), Archeology in cultural systems (pp. 151-160). Retrieved from
https://books.google.com/books?
id=vROM3JrrRa0C=PP1=archeology=PR9#v=onepage=archeology=false
Editor, A.A. (Ed.). (Year published). Title of edited book. Location: Publisher.
Example:
Author’s Last name, F.M. (Year published). Title of article or page. Retrieved from URL
Example:
Looking for an APA formatter to cite your website sources? Use BibMe’s APA citation generator!
Author’s Last name, F.M. (Date published). Title of article. Title of journal, volume number(issue
number), page range. doi:xxxxxx
Example:
Spreer, P., Rauschnabel, P.A. (2016, September). Selling with technology: Understanding the resistance
to mobile sales assistant use in retailing. Journal of Personal Selling & Sales Management, 36(3), 240-
263. doi:10.1080/08853134.2016.1208100
Don’t forget, BibMe’s APA formatter, or APA citation generator, helps your cite your sources quickly and
easily! Our free APA citation maker is simple to use!
Author’s Last name, F.M. (Year, Month Day). Title of article. Title of Newspaper. Retrieved from URL
Example:
Khullar, D. (2017, February 22). Bad hospital design is making us sicker. The New York Times. Retrieved
from https://nyti.ms/2lujQ76
Looking for an APA formatter to help you cite your newspaper sources? Check out BibMe’s APA citation
machine! Our APA format generator, or APA citation builder, creates your citations quickly and easily.
The purpose of APA in text and parenthetical citations is to give the reader a brief idea as to where you
found your information, while they’re in the middle of reading or viewing your project. You may include
direct quotes in the body of your project, which are word-for-word quotes from another source. Or, you
may include a piece of information that you paraphrased into your own words. These are called
parenthetical citations. Both direct quotes and paraphrased information include an in text citation
directly following it. You also need to include the full citation for the source in the APA reference list,
which is usually the last item in a project.
In APA format, the in text citation is found immediately following the direct quote. It should include the
page number or section information to help the reader locate the quote themselves.
Example:
Buck needed to adjust rather quickly upon his arrival in Canada. He states, “no lazy, sun-kissed life was
this, with nothing to do but loaf and be bored. Here was neither peace, nor rest, nor a moment’s safety”
(London, 1903, p. 25).
When taking an idea from another source and placing it in your own words, it is not necessary to include
the page number, but you can add it if the source is large and you want to direct readers right to the
information.
Example:
At the time, papyrus was used to create paper, but it was only grown and available in mass quantities in
Egypt. This posed a problem for the Greeks and Romans, but they managed to have it exported to their
civilizations. Papyrus thus remained the material of choice for paper creation (Casson, 2001).
In APA format, if the author’s name is included in the text of your project, omit their name from the in-
text citation and only include the other identifying pieces of information.
Example:
Smith states that, “the Museum Effect is concerned with how individuals look at a work of art, but only
in the context of looking at that work along with a number of other works” (2014, p. 82).
If your source has two authors, always include both names in each in-text citation.
If your source has three, four, or five authors, include all names in the first in-text citation along with the
date. In the following in text citations, only include the first author’s name and follow it with et al.
Example:
If your source has six or more authors, only include the first author’s name in the first citation and follow
it with et al. Include the year the source was published and the page numbers (if it is a direct quote).
If your source was written by a company, organization, government agency, or other type of group,
include the group’s name in full in the first in text citation. In any in text citations following it, it is
acceptable to shorten the group name to something that is simple and understandable.
Example:
Check out this page to learn more about parenthetical citations. Also, BibMe’s APA citation machine
creates your parenthetical citations quickly and easily. Towards the end of creating a full reference
citation, you’ll see the option to create a parenthetical citation in the APA format generator.
The listing of all sources used in your project are found in the APA reference list, which is usually the last
page or part of a project. Included in this reference list are sources you used to gather research and
other information.
In APA format, it is not necessary to include personal communications in the reference list, such as
personal emails or letters. These specific sources only need in-text citations, which are found in the body
of your project.
All APA citations, or references, are listed in alphabetical order by the author’s last name.
If you have two sources by the same author, place them in order by the year of publication.
Example:
Thompson, H.S. (1971). Fear and loathing in Las Vegas: A savage journey to the heart of the American
dream.
If there are multiple sources with the same author AND same publication date, place them in
alphabetical order by the title.
Example:
Dr. Suess. (1958). The cat in the hat comes back. New York, NY: Random House.
Dr. Suess. (1958). Yertle the turtle. New York, NY: Random House.
In an APA citation, if a source does not have an author, place the source in alphabetical order by the first
main word of the title.
Need help creating the citations in your APA reference list? BibMe’s APA formatter can help! Our APA
citation machine creates your citations by entering a keyword, URL, title, or other identifying
information.
Need to create APA format papers? Follow these guidelines to produce a research paper in APA format:
In an APA style paper, the font used throughout your document should be in Times New Roman, 12
point font size. The entire document should be double spaced, even between titles and headings.
Margins should be 1 inch around the entire document and indent every new paragraph using the tab
button on your keyboard.
Title page (An APA format title page should include a title, running head, author line, institution line, and
author’s note). (Page 1)
Reference List
Page numbers:
The title page counts as page 1. Number the pages afterwards using Arabic numbers (1, 2, 3, 4…).
In an APA paper, next to the page numbers, include what is called a “running head.” The running head is
a simplified version of the title of your paper. Place the running head in the top left corner of your
project and place it in capital letters.
For the rest of the paper or project, do not use the term, Running head.
Microsoft Word, Google Docs, and many other word processing programs allow you to set up page
numbers and a repeated running head. Use these tools to make this addition easier for you!
If you’re looking for an APA sample paper, check out the other resources found on BibMe.
Looking to cite your sources quickly and easily? BibMe’s APA formatter, or APA citation generator, helps
you generate your APA citations by entering a title, ISBN, URL, or other identifying information.
See more across the site here and if you’d like to cite your sources in MLA format,
The American Psychological Association was founded in 1892 at Clark University, in Worcester,
Massachusetts. APA style format was developed in 1929 by scholars from a number of different
scientific fields and backgrounds. Their overall goal was to develop a standard way to document
scientific writing and research.
Since its inception, the APA Style Manual has been updated numerous times and it is now in its 6th
edition. The 6th edition was released in 2010. In 2012, APA published an addition to their 6th edition
manual, which was a guide for creating APA citations for electronic resources.
Today, there are close to 118,000 APA members. There is an annual convention, numerous databases,
and journal publications. Some of their more popular resources include the database, PsycINFO, and the
publications, Journal of Applied Psychology and Health Psychology.