No.32-41 TheJ&K Govt.

Gazette,
9thNov., 2001/lgthKart.,1923. 35
AnnexurrlV to Government
order No.r3il-GAD of 200ra"tuoqJr_200r

Confidential

GOVERNMENT
OFJAMMU
ANDKASHMIR

AnnualPerformanceReport
for
Officers

DepartmenUOffice
Reportfor the year/period
ending
Name of the Officer
Designation
 9thNov', 2001/18thKan',1923'
TheJ&K Govt.Gazette, [No' 324

Part-l
Data
Personal
(Tobefilledin by theDepartmenUOffice)

Nameof theOfficer:

Dateof continuousaPPointment
grade:
in the Present

Date of appointmentto presentpost

Periodof absencefromdutYon
etc.duringtheyear:
leave,training,

Dateof fillingtheAnnualProPertY
Returns,indicatingtheDepartment
fromwherethereturnwasfiled:

Qualification:

(a) Academic:

(b) Professional.
No. 32-41 Kart.,1923.
Nov., 2001/18th
TheJ&K Govt.Gazette,9th 37

Part-ll

(Tobefilledin by theOfficerreportedupon.Pleasereadcarefullythe
givenat theendof theformbeforefillingtheentries)
instructions
of duties
2.1 (a) Briefdescription

(b) Pleasespecifythequantitative/financial targets/objections set

yourselfor thatweresetfor youin respectof eightto tentimes
andyourachievements
of work,inorderof priority, againsteach
target.In respectof officerconnected with PublicDistribution
System,heshouldindicate suppliesmadeavailable to farflung/
badpockeUareas fallingwithinhisjurisdiction
; targets,achieve-
mentsin PDSfor belowpovefi linevis a vis generalsupport.

Targets Achievements

spenton :
thenumberof days/nights
(c) Pleaseindicate

(b) Attendingpublic
grievancesand
redressalthereof
 TheJ&K Govt.Gazette,
9thNo'-.,:001/l8th Kart.,1923. [No.32-4
2.2 (a) Pleasestatebrieflytheshortfallswithreference
to thetargets/
objectives to thecolumn2. pleasespecifyconstra-ints,
referred
if any,in achievingthetargets.

(b) Pleasealsoindicateitemsin whichtherehavebeensignifi-

cantlyhigherachievementsandyourcontribution
thereto.

Dated: Signatureof the Officer

Station: (Reporteduponwithdate)

Part-ltl
officer.pleaser-ead
(Tobefilledin bytheinitiating carefullytheinstructions
givenat the endof theformbeforefillingthe entries).
'
3.1 (a) Natureand qualityof work :
Pleasecommenton Part-llas filledout by the officerand
specifically
statewhetheryouagreewithth6answerrelatinq
to targetsanciobjectives,achievements and shortfalls.
Alsd
specifyconstraints,
if any,in achieving
theobjects.
 No.324l TheJ&K Govt.Gazette,
9thNov.,2001/l8thKart.,l\23. 39
(b) Qualityof Output:

Pleasecommenton officer'squarityof performance

havingregard
to standardof work and programmeobjectivesand conitraints,
if any.

--lseilfo;;,M,s
f- Very Good Average Below
Good Average
L-_ -!1'raisar
3.2 Knowledge :

(a) Of functions
(b) Relatingto rutes

3.3 Knowledgeabout usage of Computer

3.4 Attributes :
(a) Attitude to worx
(b) Decisionmaking abitity
(c) Initiative
(d) Promptness
(e) Ability to ins_,,reand motivate
(f) Communicatron skill (writtenand oral)
(g) Inter-personat relationsand team work
(h) Relationwith the Public
(i) Accessibitity
(ii) Responsiveness
(i) AttitudetowardsScheduledCastes/Tribes/Weaker
Sections
3 . 5 (a) Managerial ability :
(b) Abilityfor planningin perspective
(c) Supervisoryability
(d) Coordination
abitity
 9thNov.,2001/l8thKart.,1923.
TheJ&K Govt.Gazette, fNo.324

3.6 Aptitudeand potential:

1,2,3 against
threefieldsof workassigning
A. Pleaseindicate
boxes.
threeappropriate

(a) Personnel
Administration

(b) Lawand Order

(c) FinancialAdministration

andRuralDevelopment
(d) Agriculture

(e) Social/Educational
Services

(f) Planning

Administration
ndustrial
Commercial/l

Any otherfield(pleasesPecifY)

if any.
B. Ple se indicate,paperpresented/published,

Part-lV (A)

General

4.1 State of Health :

Integrity: Pleasegivean overallassess-|

mentof the Officerwithreferenceto hrs/ I
her strengthand shortcomings and also
by drawingattentionto the qualities,if
any,notcoveredby the entriesabove.

Generalassessment: Pleasegive an
overallassessmentof the Officerwith
referenceto his/herstrengthand short-
comrngs.
No.324l The J&K Govt. Gazette.9th Nov., 2001/l Sth Kart., 1923. 4l

Grading: (Anofficershouldnot be graded Outstanding.

outstanding qualities
unlessexceptional and Verygood.
performancehas been noticed.Grounds Good.
forgivingsuch a gradingshouldbe clearly Average.
broughtout). Belowaverage.

Place Signature

Date Namein BlockLetters

Designationof InitiatingOfficer.
(Duringtheperiodof Report).

Part-lV(B)

Remarksof llnd lnitiatingOfficer,where prescribed

4.5 PleaseCommentUpon:
(a) Planning
abilityof theofficerreportedupon;

(b) Financialadministration
:

(c) Personalmanagement;

(d) Technicalcapability/skillfulness
in his functioning;
42 TheJ&K Govt.Gazene,
9thNov.,2001/18thKart.,1923. [No.324
(e) lnclination
towardsupgradation
of skillsand adoptionof latest
trends.

Part-V(A)
Remarksof the ReviewingAuthority.
Lengthof serviceunderthe Reviewing
Authority.

5.2 ls the Reviewing

Authoritysatisfied
thatthe Reporting
Authority
hasmadehis/herreport withdue careand attentionand after
takingintoaccountall the relevantmaterial?

Do you agreewith the assessment

of the cfficergivenby the
reportingauthority?
(/n caseof disagreement,pleasespecifyfhe reasons: ls there
anythingyou wish to modify or add ?)

5.4 Generalremarkswith specificcommentsaboutthe general

remarksgivenby the reportingauthorityand remarksabout
meritorious
workof the officerincluding
the grading.
No.3241 9thNov.,2001/18th
TheJ&K Covt.Gazettg, Kart.,l923. 43
5.5 Hastheofficeranyspecialcharacteristicsandor anyabilities
which
wouldjustifyhis/herselection
for specialassignmentor/outof turn
promotion? if so specify.

Place: Signatureof theReviewing

Authority
Date: Namein blockletters
Designation
(Duing theperiodof Report)

5.6 (B) Remarksof the llnd ReviewingAuthorityWherePrescribed:

Place: Signatureof the llnd ReviewingAuthority

Date: Namein blockletters
Designation
(Duringtheperiod of Report)

PART.VI
Remarksof theAcceptingAuthority
(i.e.nextsuperior
authoity)

Place Signatureof theAccepting Authority

Date: Namein blockletters
Designation
(Duringthe period of Reporl)
44 Nov.,2001/18thKart.,1923.
TheJ&K Govt.Gazette,9th [No.324

INSTRUCTIONS

1. TheConfidentialreportis an important document. lt providestheba-

sicandvitalinputsforassessing theperformance of an officerandfor
his/heradvancement in his/hercareer.Theofficerreportedupon,the
ReportingAuthority, the ReviewingAuthorityand the Accepting
Authorityshouldtherefore, undertake thedutyof fillingouttheform
witha highsenseof responsibility.

2. Performance appraisedthroughConfidential Reportsshouldbeused

as a toolforhumanresburce development. ReportingOfficersshould
realisethat the objectiveis to developan officerso that he/she
realisehis/hertrue potential.lt is not meantto be a fault-finding
processbut a developmentone.The ReportingOfficerand the
Reviewing Officershouldnotshyawayfromreporting shortcomingin
performance, oroverallpersonality
aftitude oftheofficerreported
upon.

3. The columnsshouldbe filledwithdue careand attentionandfor

devoting time.Any attemptto fillthereportin a casualor
adequate
mannerwillbe easilydiscernible
superficial to theHigherAuthority.

4. lf the ReviewingAuthorityis satisfiedthat the ReportingAuthority

hadmadethereportwithoutduecareandattention heshallrecorda
remarkto thateffectin PartV Column2. TheGovernment shallenter
theremarksin theConfidential Rollof theReportingAuthority.

5. Everyanswershallbegivenina narrative form.Thespaceprovided

indicates thedesiredlengthof theanswer. Wordsandphrasesshould
bechosencarefully andshouldaccurately reflecttheintention of the
authority recording theanswer.Pleaseuse unambiguous andsim-
p l e l a n g u a g e .P l e a s ed o n o t u s e o m n i b u se x p r e s s i o n s
like'outstanding', 'verygood','good','average' whilegivingyourcom-
mentsagainstanyof theattributes.

6. TheReporting Officershall,inthebeginning of theyearsetquantita-

in consultation
tive/physical/financialtargets witheachof theofficers
with respectto whom he is requiredto reportupon.Performance
appraisalshouldbea jointexercisebetween theofficerreported upon
andthe Reporting Officer.Thetargets/goals shallbe set at com-
mencement of thereporting yeari.e.April.In thecaseof an officer
takingupa newassignment inthecourseof thereporting year,such
targets/goalsshallbe set at thetimeof assumption of the newas-
signment.

7. The targetsshouldbe clearlyknownand understood by boththe

officersconcerned.Whilefixingthe largets,priorityshouldbe
No.324l 9thNov.,2001/l8thKara.1923.
TheJ&K Govt.Gazetts, 45

assigneditem-wise, takinginto consideration the natureand

the area of work and any specialfeaturesthat may be specific
to the natureor the areaof the workof the officerto be reported
upon.

B. Althoughperformance appraisalis a year-endexercise,in order

thatit maybea toolforhumanresource development,thereporting
officerandtheofficerreporteduponshouldmeetduringthecourse
of the year at regularintervalsto reviewthe performance and to
takenecessarycorrectivesteps.

9. lt shouldbe theendeavour of eachappraiser to presentthetruest

possiblepictureof the appraisee
in regardto his/herperformance,
conduct,behaviour andpotential.

10. Assessmentshouldbeconfined performance

to theappraiser's dur-
ingtheperiodof reoortonly.

11. Somepostsof the samerankmaybe moreexactingthanothers.

Thedegreeof stressandstraininanypostmayalsovaryfromtimeto
time.Thesefactsshouldbeborne;nmindduringappraisal
andshould
becommented uponappropriately.

12. Aspectson whichan appraisee

is to be evaluatedon different
at-
tributes
aredelineated
beloweachcolumn. Theappraiser
shoulddeal
withtheseandotheraspects
relevantto theattributes.

Note:
Thefollowing procedure
shouldbefollowed
infillingupthecolumn
relating
to integrity
:-
(i) lf theOfficer's
integrity
is beyonddoubt,it maybe so stated.
(ii) lf thereis anydoubtor suspicion,
thecolumnshouldbe leftblank
andactiontakenas under:
(a) A separatenote shouldbe recordedand followedup. A
copy of the note should also be sent togetherwith the
ConfidentialReportto the next superiorofficerwho will
ensure that the follow up action is taken expeditiously.
Where it is not possibleeitherthat he had not watched
the officer's work for sufficienttime to form a definite
judgementor that he has heardnothingagainstthe officer,
as the case may be.
(b) lf, as a result of the follow up action, the doubts or
suspicionsare cleared,the officers's integrityshouldbe
46 Nov.,2001/18th
TheJ&K Govt.Gazette,9th Kaft.,1923. [No.324

certifiedandan entrymadeaccordingly
in theConfidential
Report.

(c) lf the doubtsor suspicions thisfactshould

areconfirmed,
also be recordedand duly communicated to the officer
concerned.

(d) lf as a resultof the followup actionthe doubtsor

suspicionsare neitherclearednorconfirmed,theofficer's
conductshouldbe watchedfor a furtherperiodand
thereafter at (b)and(c)above.
actiontakenas indicated