MSPBUS

NOVEMBER 2012 EXAMINATION

DATE: 12 NOVEMBER 2012

TIME: 14H00 – 16H00 TOTAL: 100 MARKS

DURATION: 2 HOURS PASS MARK: 40%

(OK-90 / LQ-12/ LQ-13)

MS PROJECT 2007 / 2010

THIS EXAMINATION PAPER CONSISTS OF 4 SECTIONS:

SECTION A: CONSISTS OF:

(i) 10 MULTIPLE-CHOICE QUESTIONS (10 MARKS)
(ii) 5 TRUE OR FALSE QUESTIONS (10 MARKS)
(iii) 10 MATCHING-STATEMENT QUESTIONS (10 MARKS)
ANSWER ALL THE QUESTIONS

SECTION B: CONSISTS OF 10 SHORT QUESTIONS

ANSWER ALL THE QUESTIONS (10 MARKS)

SECTION C: CONSISTS OF 3 LONG ANSWER QUESTIONS

ANSWER ALL THE QUESTIONS (44 MARKS)

SECTION D: CONSISTS OF 2 INTERPRETATIVE QUESTIONS

ANSWER ONE OF THE QUESTIONS (16 MARKS)

INSTRUCTIONS:

1. Read the following instructions carefully before answering the paper, as failure to act upon them will
result in a loss of marks.
2. Write your answers in your answer book, which is provided in the exam.
3. Ensure that your name and student number are clearly indicated on your answer book.
4. Write your answers in either blue or black ink in your answer book.
5. Read each question very carefully before you answer it and number your answers exactly as the
questions are numbered.
6. Begin with the question for which you think you will get the best marks.
7. Note the mark allocations for each question – give enough facts to earn the marks allocated.
Don't waste time by giving more information than required.
8. You are welcome to use diagrams to illustrate your answers.
9. Please write neatly – we cannot mark illegible handwriting.
10. Any student caught cheating will have his or her examination paper and notes confiscated.
The College will take disciplinary measures to protect the integrity of these examinations.
11. If there is something wrong with or missing from your exam paper or your answer book, please inform
your invigilator immediately. If you do not inform your invigilator about a problem, the College will not
be able to rectify it afterwards, and your marks cannot be adjusted to allow for the problem.
12. This paper may be removed from the examination hall after the examination has taken place.
NOTE: YOU WILL NEED A RULER AND PENCIL TO COMPLETE THIS EXAM. Examiner: K Rentzke

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 MS PROJECT 2007 / 2010

__________________________________________________________________________
SECTION A (30 MARKS)
__________________________________________________________________________
ANSWER ALL THE QUESTIONS
__________________________________________________________________________

(i) MULTIPLE-CHOICE QUESTIONS

Choose the correct option for each of the following. Write only the question
number and your chosen answer. For instance, if you think that the correct
answer for number 1 is (a), then write it as 1. (a).

1. Which one of the following is not one of the three types of base calendars in
MS Project?

(a) project calendar

(b) standard calendar
(c) 24 hour calendar
(d) night shift calendar

2. Which one of the following indicates the amount of time a task can slip
before it delays another task?

(a) free slack

(b) lag
(c) slippage
(d) all of the above

3. In MS Project, a predecessor is:

(a) a task that must finish before another task can start.
(b) a task that must start before another task can start.
(c) a task that must start before another task can finish.
(d) All of the above.

4. In the Network diagram, which of the following are coloured red?

(a) the baseline

(b) non critical tasks
(c) critical tasks
(d) milestones

5. In which phase of the project management process does a project manager

scope the project?

(a) Initiation
(b) Planning
(c) Execution, Monitoring and Controlling
(d) Closing

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 MS PROJECT 2007 / 2010

6. In MS Project, levelling:

(a) adds additional resources.

(b) will not delay the project's completion date.
(c) changes resource assignments.
(d) is the process of delaying tasks to resolve conflicts.

7. What is the default unit of measurement for durations?

(a) m
(b) h
(c) w
(d) d

8. In order to optimise your project, what should you reduce?

(a) budget
(b) salaries
(c) total slack
(d) critical tasks

9. In the Network diagram, which of the following are coloured blue?

(a) the baseline

(b) non critical tasks
(c) critical tasks
(d) milestones

10. Which button do you use to hide subtasks?

(a)
(b)
(c)
(d) [10]

(ii) TRUE OR FALSE QUESTIONS

Indicate whether the following statements are True or False. Motivate all your
answers.

1. You can schedule a project either from the start date or the finish date, or
both.

2. A task with an outline level of 0 is at the highest level in the outline.

3. Microsoft Project does not provide Work Breakdown Structure (WBS)

charts.

4. A Project file created from a template can be edited and modified like a
Project file created from scratch.

5. A project template may be pre-defined or custom created. [5 × 2 = 10]

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 MS PROJECT 2007 / 2010

(iii) MATCHING-STATEMENT QUESTIONS

Match the terms in Column A to the descriptions in Column B. Write down the
answers only, for example 1. (a).

Microsoft Project Views Descriptions

1. status date (a) a target date
2. filter (b) a task that is dependent on a predecessor task
3. custom fields (c) a date, other than the current date, that is used
to check a project's progress as at a particular
point in time
4. hyperlink (d) a task that determines the start time of
dependent tasks
5. map (e) the original project plans used to monitor
project progress
6. baselines (f) a way to add additional attributes and
information to tasks, resources, assignments,
or projects
7. deadline (g) text or graphics which, when clicked, load a
web page in a browser
8. milestone (h) a tool that controls the display of information
based on specified selection criteria
9. predecessor (i) a task with a zero duration that acts as a
reference point marking a major project event
10. successor (j) a set of instructions that traces the type of data
that is imported or exported into a project plan
[10]

[30]

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 MS PROJECT 2007 / 2010

__________________________________________________________________________
SECTION B: SHORT QUESTIONS (10 MARKS)
__________________________________________________________________________
ANSWER ALL THE QUESTIONS
__________________________________________________________________________

QUESTION 1

What additional information, not shown on the Gantt chart, is shown on the
detail Gantt chart? [1]

QUESTION 2

If task B cannot start until task A has finished, what kind of task relationship is it? [1]

QUESTION 3

Which tab of the task information dialog box do you use to change a task
constraint? [1]

QUESTION 4

Which chart do you use to view tasks in a sheet and observe tasks and durations
over time in a bar graph? [1]

QUESTION 5

What changes would you make to your project plan if a task's schedule is
interrupted by unforeseen events such as bad weather or a power failure? [1]

QUESTION 6

To export project plan cost data to an Excel file, you should use the File menu
and select which option? [1]

QUESTION 7

Which dialog box do you use to set an interim plan for a project? [1]

QUESTION 8

Which dialog box is used to enter the actual completion date of a task? [1]

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 MS PROJECT 2007 / 2010

QUESTION 9

Which table do you use to enter a task's progress? [1]

QUESTION 10

Which is the default constraint that all tasks are scheduled to start with? [1]

[10]

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 MS PROJECT 2007 / 2010

__________________________________________________________________________
SECTION C: LONG ANSWER QUESTIONS (44 MARKS)
__________________________________________________________________________
ANSWER ALL THE QUESTIONS
__________________________________________________________________________

QUESTION 1

Give all the steps you would use to perform the following required tasks using
MS Project 2007 or MS Project 2010. Give every step, click of the mouse,
menu and submenu, or option selection.

(a) Create a new blank project plan. (4)

(b) Assign a calendar to a project. (5)

(c) Link two adjacent dependent tasks in a project. (5)

(d) Add notes to a task. (6)

(e) Add a recurring task. (6) [26]

QUESTION 2

Name and explain the four types of resources managed by MS Project. [4 × 2 = 8]

QUESTION 3

(a) Name the four possible task dependency types that can exist between
tasks in a project plan. (4)

(b) Which type is the default type assigned to new tasks in a project? (1)

(c) What is lag time? (2)

(d) What is lead time? (2)

(e) Which dialog box do you use to enter or change information about a
task? (1) [10]

[44]

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 MS PROJECT 2007 / 2010

__________________________________________________________________________
SECTION D: INTERPRETATIVE QUESTIONS (16 MARKS)
__________________________________________________________________________
ANSWER ONE OF THE QUESTIONS
__________________________________________________________________________

QUESTION 1
Draw a network diagram from the following list of activities for publishing a book:

No Task Predecessor
1 Interview subject matter experts –
2 Search the Web 1
3 Outline 2
4 Development 3
5 Get President to write an introductory 3
message
6 Edit and Review 5
7 Print 6
8 Launch 7
You are only required to show the activity blocks and the link lines. [16]

OR

QUESTION 2
Draw a Gantt chart from the following list of activities for publishing a book:

No Task Predecessor
1 Interview subject matter experts –
2 Search the Web 1
3 Outline 2
4 Development 3
5 Get President to write an introductory 3
message
6 Edit and Review 5
7 Print 6
8 Launch 7
You are only required to show the activity blocks and the link lines. [16]

[16]

Section A: 30 marks
Section B: 10 marks
Section C: 44 marks
Section D: 16 marks
TOTAL: 100 MARKS

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