WHS 1
WHS 1
WHS 1
1_v3
Details of Assessment
Term and Year 3, 2020 Time allowed Four weeks
Assessment No 1 Assessment Weighting 50%
Assessment Type Knowledge Evidence and WHSMS Implementation & Management Report
Due Date Week 4 Room Zoom
Details of Subject
Qualification BSB61015 Advanced Diploma of Leadership and Management
Subject Name Work Health & Safety and Risk Management
Details of Unit(s) of competency
Unit Code (s) and
BSBWHS605 Develop, implement and maintain WHS management systems
Names
Details of Student
Student Name
College Student ID
Details of Assessor
Assessor’s Name SHIBLEE AHMED
Assessment Outcome
Assessment
Competent Not Yet Competent Marks / 50
Result
Feedback to Student
Progressive feedback to students, identifying gaps in competency and comments on positive
improvements:
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The purpose of this assessment is to assess the student in the following Competent Not Yet
learning outcomes: Competent
(C)
(NYC)
2.1 Communicate to individuals and parties the WHS policy requirements and
commitment requirements to implement a WHSMS
2.2 Develop and implement an initial WHS review, as required, appropriate to
own job role
2.3 Develop WHS policy that meets organisational requirements and is
appropriate to the organisation
2.4 Facilitate and support the participation of, and consultation with, individuals
and parties in developing and agreeing to WHS policy
2.5 Document WHS policy and communicate it to individuals and parties
3.2 Work with individuals and parties to produce a WHS plan appropriate to the
organisation, that meets requirements
3.3 Facilitate and support the participation of, and consultation with, individuals
and parties in developing and agreeing to a WHS plan
4.1 Communicate to individuals and parties the WHS plan implementation
requirements, as appropriate to the organisation
4.2 Facilitate and support the participation of, and consultation with, individuals
and parties in implementing the WHS plan
4.3 Work with individuals and parties to ensure policies, procedures, processes
and systems support implementation of the WHS plan, according to own job
role
5.1 Communicate to individuals and parties the measurement and evaluation
requirements of the WHS plan as appropriate to the organisation
5.2 Facilitate and support the participation of, and consultation with, individuals
and parties in measuring and evaluating WHS performance
5.3 Assess policies, procedures, systems and processes in relation to their
ability to support implementation of the WHS plan, according to own job role
6.1 Communicate to individuals and parties the review and improvement
requirements of the WHSMS as appropriate to the organisation
6.2 Facilitate and support the participation of, and consultation with, individuals
and parties in reviewing and improving the WHSMS
6.3 Document review outcomes and suggested WHSMS improvements,
according to own job role and submit to management for consideration
Assessment/evidence gathering conditions
Each assessment component is recorded as either Competent (C) or Not Yet Competent (NYC). A student
can only achieve competence when all assessment components listed under “Purpose of the assessment”
section are recorded as competent. Your trainer will give you feedback after the completion of each
assessment. A student who is assessed as NYC (Not Yet Competent) is eligible for re-assessment.
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This assessment comprises both the knowledge evidence in PART A and the evidence on
management of WHSMS (Work Health & Safety Management System) Implementation Report in
PART B. You are required to respond to the knowledge evidence questions (PART A) and as well as
complete the implementation report (PART B) to be deemed competent. In this assessment learners
are required to develop, implement and maintain a Work Health and Safety management system
(WHSMS) or parts of a WHSMS.
This part of the assessment has been established with the aim to measure your knowledge, skills and
attributes in ensuring a safe workplace. Through this assessment you are required to provide
evidence of your understanding the Work Health and Safety Act 2011, regulations, and the codes of
practice. You will also provide evidence on your knowledge in managing a WHSMS including policies,
practices, hazard identification processes, risk controls, and legislative reporting requirements.
You will be working to support and facilitate the implementation of a work health and safety
management system, develop work health and safety (WHS) policy and commitment to a WHSMS,
develop a WHS plan, implement a WHS plan, measure and evaluate WHS performance, review and
improve the WHSMS. Eventually you will provide information and complete documentation for a WHS
management system.
Whether you choose your own workplace or the simulated work environment, to demonstrate
competency you will need to complete several tasks following the exact structure as mentioned using
the WHSMS implementation template.
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Question 1. Provide four examples of barriers to WHSMS (Work Health and Safety
Management System) implementation and provide your own strategies on how to overcome
them. (2 marks)
Question 2. Describe the structure and functions of a generic WHSMS that can be used by an
Australian organisation. (2 marks)
Question 3. Summarise the WHSMS auditing guidelines and standards in your own. In your
summary you must highlight the most important aspects of WHSMS audit and standards. Keep
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your summary within 250 words. Refer to document linked for review. (3 marks)
Question 4. Outline at least two essential requirements for recordkeeping that address WHS
Act 2011 and Privacy Act 1988. Refer to the relevant Act or regulation on Internet. (2 marks)
Question 5. Provide a brief description of the relevant WHS Acts, regulations, and codes of
practice, standards followed at your workplace? (Not more than 300 words) (3 marks)
(Note: Consider the place you are currently working, and if not working then consider a club or
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restaurant you have recently visited. Research and analyse the relevant regulations and codes of
practices applicable for that workplace.)
WHS Act 2011:
Question 6. Describe at least three essential data and information that are required to measure
and indicate a good and reliable WHSMS (Work health and safety management system) in an
organisation? Refer to the link for further research: (3 marks)
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http://risksupport.org.au/resources/Documents/Using%20Positive%20Performance%20Indicators%20Fact%20Sheet.pdf
1:
2:
3:
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The learner will be assessed on the following knowledge Marks allocated Marks received
evidence and performance evidence
TOTAL 15
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Academies Australasia is a leading education provider in Australia offering English language, Senior
High School, Singapore Government School Preparatory Certificate, Diploma, Advanced Diploma,
Bachelor and Master degree courses. They offer more than 100 qualifications to about 5,000 students
across campuses in Sydney, Melbourne, Brisbane, Perth Adelaide, Dubbo and Singapore. Students
to the organisation come from over 129 countries. This diverse student population creates a truly
unique learning experience for the students planning to undertake Australian qualifications. For more
information on Academies Australasia and its operation, please visit the organisation’s website at
http://www.academies.edu.au/.
Mission: To provide students with an engaged, high quality academic experience, supported by a
proactive service culture and a personal touch. We will achieve this by identifying, developing and
delivering industry-relevant and academically-rigorous courses in targeted discipline areas to produce
graduates who are work ready.
Core Values:
“Student-centred”
Respect for individuals - students, staff, peers, other stakeholders
Act with integrity
Uphold equity, access and sustainability principles
Encourage free intellectual inquiry through scholarly activities
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Australasia has been operating for 106 years. It has a long and successful experience in education –
going back in excess of 50 years.
Listed on the Australian Securities Exchange 37 years ago, it is Australia’s longest listed education
group. Public listed status means that apart from having to meet the well regarded and carefully
supervised standards of the education sector, Academies Australasia colleges must also comply with
the strict financial and reporting regulations of the ASX.
USA
- California State University, Monterey Bay
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The students’ progress is reviewed regularly to ensure that they are progressing in accordance with
their particular program. The College’s Student Support Officer and Course Coordinators are available
for consultation in this matter by appointment (to be organised with Student Services). Students with
any special medical or physical requirements should advise the Student Support Officer. The College
endeavours to assist students with special needs to ensure their comfort and convenience are
optimised. Information regarding available support services is accessible to students. For the benefit
of international students, the College maintains close liaison with Department of Home Affairs so that
applications and any queries can be attended to promptly. Where it is not appropriate for the College,
its trainers or staff to advise on any issue, the student may be referred to an external party for advice.
Where a student requires more formalised assistance, recommendations can be provided for
appropriate language and/or bridging courses.
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The College believes that opportunities to participate in education and training ought to be available to
all people on an equitable basis. The potential for education and training to improve a person’s life
chances, and to give them security and satisfaction both in work and in life has positive consequences
for society as well as for the individual. The College is committed to the creation of a working and
learning environment which caters for the culturally diverse society in which we live. The College
supports laws and policies which eliminate discrimination and harassment and promote fair treatment
for all. This policy is in line with best practice management and is cost effective since it aims to ensure
that the community’s entire pool of talent is drawn upon to create and provide services more
representative of, and better suited to, community needs. The College also recognises the need to:
identify and remove structural barriers to access and equity in education and training; and
encourage the customisation of training delivery which suits the needs of all students and is
sensitive to cultural differences
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people with the best skills and abilities. The Academies Australasia workforce comprises many
individuals with diverse skills, values, backgrounds and experiences. They have a wide range of
qualifications and experience and come from more than 20 countries.
The Board renews the Company’s policy on diversity, annually. Academies Australasia has a strong
commitment to gender diversity which is demonstrated by an almost equal representation of female
and male employees across the Academies Australasia Group. High female participation is reflected
at all levels of the organisation including among senior group executives and the Board. Academies
Australasia does not favour or discriminate against females. Academies Australasia’s objective is to
have an equal balance of male and female employees (excluding academic staff), and at least about
30% of Board and senior group executives being female. Each year the numbers are assessed
against these targets.
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- They should wear footwear appropriate for the activities that they expect to undertake.
Incident/Accident Reporting: The College recognises the duty of care owed to its students and that
planning for the management of a critical incident is essential. A critical incident is defined as ‘a
traumatic event, or the threat of such (within or outside Australia), which causes extreme stress, fear
or injury’. The College has in place efficient, sensitive and supportive strategies for dealing with a
critical incident and provides support to members of staff, students and others in the community who
are involved. If the incident is on the College premises, the first action will be to contact the
emergency services - fire, ambulance or police – as would be the case with other WHS matters. The
Managing Director must also be contacted immediately when the incident involves death, serious
injury or a threat to life or property. If the critical incident involves a student or staff member and is off-
campus, the person receiving the information must immediately contact the Managing Director or
person nominated by him who will communicate with other staff as appropriate.
All accidents and injuries must be reported to Student Services and entered in the Critical Incident
Reporting and Investigation forms and Critical Incident Register. The aim of the reporting system is to
prevent accidents from recurring by identifying the problem or hazard.
Below is the link to some of the organisation's WHS data, templates, forms and procedures.
Academies
Australasia relevant WHS documents.docx
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In the past there were some incidents and near miss severe incidents within some of the premises.
Since the operations are growing, the organisation requires a complaint WH&S system in all
campuses of the group. Currently, the simulated organisation (or the organisation of your choice) has
hired you with the sole purpose of developing, implementing and maintaining WH&S (Work Health &
Safety) measures for all of their branches and premises. During your orientation and induction,
management has informed you that your job duties and responsibilities include
facilitate the implementation of a work health and safety management system (WHSMS)
develop work health and safety (WHS) policy and commitment to a WHSMS
develop and implement a WHS plan
measure and evaluate WHS performance
review and improve the WHSMS
What is required?
Using the WHSMS Implementation Report template provided in this assessment, you are required
to implement WHSMS for an enterprise of your choice (within Australia) or use the simulated
workplace context of Academies Australasia. Whether you choose your own workplace or the
simulated work environment, to demonstrate competency you will need to complete all tasks following
the exact structure as mentioned using the implementation project template.
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TOTAL MARKS 35
Instructions on effectively complete the PART B: Follow the sequence of tasks starting
with 1a, 2b, 2c, 2d, 3b, 3c, 4b, 4c, 5b, 6b and then start working on
“TASK 7: WHS COMMUNICATION & PRESENTATION” which will also cover several other
tasks (1b, 2a, 3a, 4a, 5a, 6a). These tasks are actually included in presentation and also to be
recorded in those forms.
“WHSMS Implementation & Management Report” follows next. You are required to complete
every section of the report.
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Company Logo
Company Name
Prepared by:
Position:
Date:
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In TASK 1, based on the simulated workplace or your chosen workplace, you will determine purpose,
functions and form of the WHSMS for the organisation; consult with individuals and parties about the
form, content, purposes and functions of a WHSMS and its implementation and facilitate agreement of
individuals and parties to implementing a WHSMS.
a) In this task you will determine the purpose, functions and forms of WHSMS for the simulated case
organisation or the organisation chosen for this assessment.
Scenario: Your general manager has informed you that the organisation is planning for an extensive
WHSMS (Work Health and Safety Management System) and that you have been hired to complete
the development, implementation and the maintenance of this WHSMS. For this you have been
provided with existing WHS plans (refer to simulated organisation’s WHS Policy or your chosen one)
and being requested to come up with the purpose, functions and the form of WHSMS for the
organisation. Keep information brief in every section within one paragraph.
BRIEF FROM YOUR ORGANISATION'S EXISTING WHS PLANS
PURPOSE OF WHSMS
FORM/TYPE/STRUCTURE OF WHSMS (You may illustrate in a diagram or mention the type in bullet
points)
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b) Based on what you have developed in Task 1a, you are now required to consult with individuals
and parties about the form, content, purposes and functions of a WHSMS and its implementation.
This consultation form must be completed after you have completed the presentation TASK 7.
WHSMS CONSULTATION FORM
Number of Health and Safety Representatives
(HSR)
Details on Health and Safety Committee
Details on Duty Officer or Station Manager
WHS risk assessment and training consulted? Y/N
WHSMS Functions consulted? Y/N
WHSMS Purpose consulted? Y/N
WHSMS Forms and content consulted? Y/N
Position and Signatory of person responsible
for WHSMS, Date
Assessor/Trainer: Refer to presentation slides (APPENDIX) for further evidence on this.
c) In this task you will now facilitate agreement of individuals and parties to implementing a WHSMS.
To do this you will now officially send a formal letter to the current WHS members (employee’s
currently monitoring safety) of the organisation and to your immediate supervisor (General Manager)
for their approval and agreement. You may wish to use your fellow learners to be the current
members.
ACADMIES AUSTRALASIA
<Date>
Subject: Agreement and approval for the Implementation of WHSMS for the organisation
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Thanks.
<Insert your name>
<Insert your position>
In TASK 2, you will be reviewing existing WHS policy and will develop a new WHS policy for your
chosen workplace or the simulated workplace Academies Australasia as a commitment to WHSMS.
To do this, you will work with others to facilitate, communicate and consult in getting this new WHS
policy ready to be implemented at your workplace.
You are required to:
a. Communicate to individuals and parties the WHS policy requirements and commitment
requirements to implement a WHSMS
b. Develop and implement an initial WHS review, as required, appropriate to own job role
c. Develop WHS policy that meets organisational requirements and is appropriate to the
organisation
d. Facilitate and support the participation of, and consultation with, individuals and parties in
developing and agreeing to WHS policy; document WHS policy and communicate it to
individuals and parties
a) Communicate to individuals and parties the WHS policy requirements and commitment
requirements to implement a WHSMS. This communication recordkeeping must be completed after
you have completed the presentation TASK 7.
WHSMS CONSULTATION AND COMMUNICATION RECORDKEEPING
DATE
AGENDA / TITLE WHS policy requirements and commitment requirements
STAKEHOLDERS
PRESENT
POLICY AND (list them in bullet points as discussed in presentation)
COMMITMENT
REQUIREMENTS ON
WHSMS
CONSULTATION
OUTCOME
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RECORDED BY
b) Scenario: In this task you are required to develop and implement an initial WHS review of your
organisation. For this we will need to review all the existing WHS documents, policies and systems of
the organisation and also do a quick physical audit on the premises. You will also check the existing
WHS documentation (check if you have any missing WHS documentations) for the organisation and
check if any important policies (e.g. emergency procedures) and physical resources (e.g. first aid box)
are missing. In addition, thoroughly review the existing WHS policy (provided in the simulated
organisation case or your chosen workplace) of the organisation. Once completed with the review,
provide your report below.
INITIAL WHS REVIEW AND AUDIT REPORT (Summarise and list your findings in bullet points)
c) Scenario/Context: Once you have completed with the quick review of all existing WHS documents
of the organisation and after conducting the audit for methods, procedures, and practices within the
premises, you are now required to redesign and develop a new “Work Health and Safety policy” for
the organisation. Refer to the document linked below for sample WHS policies. You may also wish to
research the Internet for relevant organisational WHS policies.
Sample_Work_health
_and_safety_policy.doc
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Note: Please do not just use a generic policy template. You will need to relate the policy according to
the workplace. For example, a warehouse needs to have forklift operation manual or procedure
whereas a college will not need this type of safety procedure.
You MUST ensure that your new WHS policy meets legislative requirements, organisational
requirements and is relevant to the organisation type.
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d) In this task you will now facilitate agreement of individuals and parties in developing and agreeing
to the new WHS policy. To do this you will now officially send a formal letter to the all members of the
organisation and to your immediate supervisor (General Manager) for their approval and agreement.
You may wish to use your fellow learners to be the employees and other stakeholders.
ACADMIES AUSTRALASIA
<Date>
Subject: Communication and Agreement on the new Work Health and Safety Policy
The new Work Health and Safety Policy and Procedures of the organisation are in effect from _____.
Thanks.
<Insert your name>
<Insert your position>
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a) Communicate to individuals and parties requirements of a new WHS plan. This communication
recordkeeping must be completed after you have completed the presentation TASK 7.
WHSMS COMMUNICATION RECORDKEEPING
DATE
AGENDA / TITLE Requirements of a WHS plan
STAKEHOLDERS
PRESENT
REQUIREMENTS OF (list them in bullet points as discussed in presentation)
A WHS PLAN
CONSULTATION
OUTCOME
RECORDED BY
b) Scenario/Situation: At this stage, you have done the initial consultation on WHSMS
implementation and have also developed and implemented the new Work Health and Safety policy for
the organisation. Your general manager (with consultation from an external WHS specialist) has
advised you that a WHS plan should be developed and carried out for your new WHSMS
implementation project. Currently in your organisation, there are no formal of "Work Health and
Safety" plan. Having a plan will help everyone involved in WHS to understand how to react or what
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actions to take in situations. The plan will also help you to monitor the planned WHS actions that you
will set for the whole year.
Using the template below, develop a WHS plan for the simulated organisation's (Academies
Australasia) or your chosen workplace.
Date:
Hazard Plan (for guidance, refer to Risk Score Matrix within this plan)
Risk Planned risk controls
Rating (use the next table to record
Hazards & hazardous
Ref Examples Current risk controls (with and monitor specific actions to
tasks
control enable implementation of these
methods) controls)
II
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III
IV
Planned WHS Actions (for guidance, refer to Risk Score Matrix within this plan)
Owner(s)
Cross Agreed Actions Target date
Date Must be Completed
reference Clearly and concisely, state what need of
Raised responsible Date
(number) to be done. completion
people or roles
Kill or cause permanent Very High Risk Very High Risk High Risk Substantial Risk
disability
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Long term illness or serious Very High Risk High Risk Substantial Risk Moderate Risk
injury
Medical attention and High Risk Substantial Risk Moderate Risk Acceptable Risk
several days off work
First Aid needed Substantial Risk Moderate Risk Acceptable Risk Low Risk
Notes on WHS training and instruction, WHS consultation, hazard/incident reporting: (use bullet points)
c) In this task you will now facilitate agreement of individuals and parties in agreeing to the WHS plan
that you have developed. To do this you will now officially send a formal letter to the all members of
the organisation and to your immediate supervisor (General Manager) for their approval and
agreement. You may wish to use your fellow learners to be the employees and other stakeholders.
ACADMIES AUSTRALASIA
<Date>
Subject: Communication and Agreement on the Work Health and Safety Plan
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The new Work Health and Safety Plan of the organisation are in effect from _____________.
Thanks.
<Insert your name>
<Insert your position>
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a) Communicate to individuals and parties on the WHS plan implementation requirements. This
communication recordkeeping must be completed after you have completed the presentation TASK 7.
WHSMS COMMUNICATION RECORDKEEPING
DATE
AGENDA / TITLE WHS plan implementation requirements
STAKEHOLDERS
PRESENT
WHS PLAN AND (list them in bullet points as discussed in presentation)
IMPLEMENTATION
REQUIREMENTS
(use the Planned WHS
Actions mentioned in
your WHS plan TASK 3b
and state how you will
implement them)
CONSULTATION
OUTCOME
RECORDED BY
b) In this task you will now facilitate agreement of individuals and parties in agreeing to the WHS plan
that you have developed. To do this you will now officially send a formal letter to the all members of
the organisation and to your immediate supervisor (General Manager) for their approval and
agreement. You may wish to use your fellow learners to be the employees and other stakeholders.
ACADMIES AUSTRALASIA
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<Date>
Subject: Communication on the WHS Plan Implementation
Thanks.
<Insert your name>
<Insert your position>
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c) In this task you highlight on how you are implementing the planned actions and the relevant WHS
policies, procedures, processes and systems within the organisation. Some of the planned WHS
actions that you have already communicated to stakeholders in Tasks 4a and 4b can be also included
here. You must include at least TWO from each section in the implementation table. One example for
each is provided in the first column for your reference.
IMPLEMENTATION
Planned Actions Details Responsible Target deadline
(e.g. develop a new person, role or
emergency evacuation team
plan for this campus )
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a) Communicate to individuals and parties on the requirement for measuring and evaluating WHS
performance within your organisation. This communication recordkeeping must be completed after
you have completed the presentation TASK 7.
WHSMS COMMUNICATION RECORDKEEPING
DATE
AGENDA / TITLE WHS measurement and evaluation requirements
STAKEHOLDERS
PRESENT
WHS (list them in bullet points as discussed in presentation)
MEASUREMENT
AND EVALUATION
REQUIREMENTS
CONSULTATION
OUTCOME
RECORDED BY
b) Scenario/Situation: As you have finalised the implementation of WHS policy, procedures, plans
and systems, you will now work on measuring the success and failure of your overall WHSMS.
However, you will need to first identify on what are to be evaluated and how will they be measured
against in terms of compliance, performance, deadlines, and standards. To do this facilitation and
participation you will first evaluate the WHSMS using the template below to verify that if it aligns
appropriately with your organisational WHS objectives and with legislation. You will need to evaluate
at least four WHSMS targets. The third column in the template could be completed by getting
feedback (e.g. if the new policy meets requirements) from various stakeholders such as your staff
members, HSC, and your general manager.
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You will now facilitate and communicate the measuring standards and evaluation of your WHS
performance. To do this you will now officially send a formal letter to the all members of the
organisation and to your immediate supervisor (General Manager) to explain the standards,
benchmarks, deadlines and expectations on those areas that you have highlighted in previous
evaluation template.
ACADMIES AUSTRALASIA
<Date>
Subject: Communication on the WHS performance review
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Thanks.
<Insert your name>
<Insert your position>
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a) Communicate to individuals and parties on review and improvement requirements of the WHSMS.
This communication recordkeeping must be completed after you have completed the presentation
TASK 7 and TASK 6b.
WHSMS COMMUNICATION RECORDKEEPING
DATE
AGENDA / TITLE WHS review and improvement requirements
STAKEHOLDERS
PRESENT
WHS REVIW AND (list them in bullet points as discussed in presentation)
IMPROVEMENT
REQUIREMENTS
CONSULTATION
OUTCOME
RECORDED BY
b) Scenario/Situation: As you have completed the stage of evaluating your WHSMS including the
policy, procedures, plans and systems, you will now work on preparing a continuous improvement
plan for your overall WHSMS In this task, you will prepare a continuous improvement plan for your
WHSMS based on your organisational requirements. For a sample WHS continuous improvement
action plan, please click the icon below.
Please be reminded that the sample linked is just a guide and your organisational improvement plan
maybe different with different requirements.
WHS_Improvement_
Plan_sample.docx
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T-1.8.1_v3
Attach the WHS communication, consultation, presentation slides at the end of the assessment as
Appendix 1. Your trainer will inform you on when your presentation/oral session will be held.
Information that you MUST deliver and include in your presentation:
1. Organisational WHS objectives & WHSMS brief
2. Information about the form, content, purposes and functions of a WHSMS and its
implementation
Information on the WHS policy requirements and commitment requirements to implement a
WHSMS. A brief on the new policy.
3. Information on the new WHS plan
4. Information on the WHS plan implementation requirements
5. Information on Measuring and evaluating WHS performance
6. Information on review and improvement requirements of the WHSMS.
7. Record feedback, suggestions and outcome from stakeholders on the previous SIX points.
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T-1.8.1_v3
APPENDICES
Attach the following presentation and communication evidence as Appendix 1 and other relevant
documents as Appendix 2.
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