Learn SAP PP in 1 Day

By Krishna Rungta

Copyright 2019 - All Rights Reserved – Krishna Rungta

ALL RIGHTS RESERVED. No part of this publication may be reproduced or

transmitted in any form whatsoever, electronic, or mechanical, including
photocopying, recording, or by any informational storage or retrieval
system without express written, dated and signed permission from the
author.
Table Of Content
Chapter 1: Introduction to SAP PP (Production Planning)

1. Organization Structure in SAP PP

2. Master Data in SAP PP
3. Production Planning Cycle
4. Demand Management
5. Material Requirement Planning (MRP)
6. Capacity Planning & Leveling
7. Production Orders
8. Production Order Confirmation
9. Production Order Close

Chapter 2: Bill of Material (BoM) in SAP PP: Create, Change, Display

1. How to create BOM

2. How to Change BOM
3. How to display BOM

Chapter 3: Work Center in SAP PP: Create, Change, Display

1. How to create Work Center

2. How to Change Work Center
3. How to display Work Center

Chapter 4: How to Create/Change/Display Routing in SAP PP

 1. How to Create Routing
2. How to Change Routing
3. How to display Routing

Chapter 5: How to Create Production version in SAP PP C223

Chapter 6: SAP Demand Management Tutorial: MD61, MD62, MD04,

MD74, MD75

1. How to Create Planned Independent Requirement (PIR)

2. How to Change PIR
3. How to display Stock/Requirement List
4. How to delete PIR data

Chapter 7: SAP MRP (Material Requirement Planning) Tutorial: MD01,

MD02, MD04

1. MRP Process flow

2. Master Production Schedule (MPS)
3. MRP Planning Parameters
4. How to run MRP for all Products
5. MRP Run for single material
6. Master Production schedule (MPS) run
7. MRP evaluation - Stock/Requirement List

Chapter 8: Long Term Planning (LTP) Tutorial in SAP PP: MS31, MS02, MD61

1. How to Create Inactive version of Independent requirement (PIR)

2. How to Create Planning Scenario
 3. How to run Long Term Planning (LTP)
4. How to Check Stock/requirement list
5. How to check capacity situation
6. How to analyze Simulative Purchase info system

Chapter 9: SAP PP Capacity Planning: CM01, CM21

1. How to check capacity loads

2. How to do Capacity Levelling

Chapter 10: Goods Movement against Production Order in SAP PP: MIGO

1. How to Create Goods receipt (GR) against Order

2. How to create goods issue (GI) against order

Chapter 11: Production Order in SAP: CO01, MD16, CO02, CO15

1. How to Create and release Production Order

2. How to Create Production Order by converting Planned Order
3. How to Change production Order
4. How to confirm production order
5. How to TECO (technically complete) production order

Chapter 12: SAP PP Reports Tutorial: COOIS, MB52, CS15, CS12

1. How to display order information systems

2. How to display material document list
3. How to display Stock of multiple materials
4. How to display ""where-used list"" in BOM
5. How to display summarized multi level BOM
 Chapter 1: Introduction to SAP PP
(Production Planning)
What is Production Planning?

Production Planning is the process of aligning demand with

manufacturing capacity to create production and procurement
schedules for finished products and component materials.
SAP PP is an important module of SAP. It tracks and makes a record of
the manufacturing process flows, for example, the planned and actual
costs. Also, goods movements from the conversion of raw material to
semi-finished goods.

It is fully integrated with the other SAP modules: SD, MM, QM, FICO &
PM.

Organization Structure in SAP PP

In any live Production Planning module, locations of manufacturing plants
and storage within the plants, should be available in the system.

Importance of Plant and storage locations in Production Planning-

All Production master data is created at Plant level. Planning

activities are also performed at Plant level.
Production Confirmation process and related goods movement occur at
plant and storage location level.
Master Data in SAP PP
Master data is generally static for any company and is very rarely changed
depending on the requirement. There are 5 master data to be maintained
in Production Planning module.

1. Material Master

The material master contain information on all the materials that a company
procures, produces, stores, and sells. It is a number uniquely identifies a
material master record, and hence a material.
Materials with the same basic attributes are grouped together and assigned
to a material type such as finished, raw material, etc.

It is used for the following purposes:

1. To purchase materials
2. For Goods Movement postings such as goods issue or receipt in
inventory management and also for physical inventory postings
3. In invoice verification for posting invoices
4. In sales and distribution for sales order fulfillment process
5. In production planning and control for material requirements
planning, scheduling, and production confirmation processes.

2. Bill of Material (BOM)

A bill of material is a complete, formally structured list of the components

together with the quantity required to produce the product or assembly.

BOM's are used in material requirement planning and product costing. You

can also create up to 99 alternative BOMs for a single product.

For Products having variants, you can create Super BOM, which has all
possible types of components used to manufacture different types of
variants, and the appropriate component is selected based on
characteristic chosen in the sales Order.

For example, Product Cycle can contain all types of frames (with different
colors and sizes) and desired frame is selected in production order based on
color and size chosen in the sales order.

3. Work Center
A Work Center is a machine or group of machines where production
operations are performed. Work centers are used in task list operations
(Routings).

It contains the data for

Scheduling
Capacity
Costing

4. Routing

Routing is nothing but a sequence of operation performed at the Work

Center. It also specifies the machine time, labor time, etc. for the execution
of operations.

It is also used for scheduling of operations and used in standard cost

calculation of the product.

5. Production version

The production version is a combination of BOM and Routing data for

production. It is a linkage between BOM & Routing and determines the
manufacturing process.

There can be multiple production versions as per different manufacturing

process to produce the product.

Production Planning Cycle

The Production Planning and Control consist of 2 obvious processes of
Planning and Execution.
Planning

Production planning is generally done from budgeted sales plan. Planning is

based on the Sales plan to meet the sales requirements as per the production
cycle times. Demand for the Product is entered through demand
management in the form of planned independent requirement (PIR). This
data from demand management becomes the input to Material requirement
planning (MRP).MRP checks for the availability of various raw materials used
for production at different stages using the master data such as Bill of
material (BOM) and available current plant stocks.

In case of material shortage, Purchase requisitions are created for materials

which are externally procured, and planned orders are created for in-house
produced materials.

These purchase requisitions and planned orders initiate the Procurement

Cycle and the Execution Cycle of Production respectively.

As MRP works with infinite capacities, capacity leveling must be done in

order to avoid any capacity bottlenecks.

Execution

These Planned orders are converted to Production orders, and are

scheduled as per the production timings using master data such as
routings.

Production Orders are released by the Production Supervisor on the shop

floor, and material availability checks can also be carried out to check if
there are any missing components.
Production is carried out based on the activities maintained in the Routing
where the master data like Work Center is mentioned against each operation
in the Routing.

Once the production is completed, the Confirmations of orders are

executed, and goods movement for material consumptions & goods receipt
are posted against the Order. Hence, the Order gets the Delivered (DLV)
status, and the material is received into desired storage location.

Usually at the month end before doing order settlement, production order
needs to be set to technically completed status in order to calculate
production variances by the controlling personnel.
Demand Management
The function of Demand Management is to estimate requirement quantities
and delivery dates for finished products and important assemblies. Demand
Management uses PIR (planned independent requirements) and customer
requirements.

Planning strategies must be defined for a product. It represents the methods

of production for planning and manufacturing. There are two methods by
which we can do this.

Make to Stock: Production of goods without having sales orders, i.e., stock is
produced independently of orders.

Make to Order: This strategy applies to the production of material for a

specific individual sales order or line item.

Material Requirement Planning (MRP)

MRP determines any shortages and creates the appropriate procurement
elements. It does net requirement calculation and generate planned orders
for in-house produced materials and purchase requisition for raw materials.

It does lead time scheduling and calculate production dates in planned

orders.

It explodes the BOM and generates procurement proposals at each BOM

levels.
Capacity Planning & Leveling
Capacity Planning is used to analyze the capacity overloads at work center
and shift the orders to avoid any capacity bottlenecks.

Capacity requirements are generated via MRP on Work Center and since MRP
works with infinite capacity and plans everything on work center without
considering any capacity constraints. It is required to level the capacity at the
work center.

Capacity can be leveled at each work center through planning table in order
to create constraint production plan.

Production Orders
The output of MRP will be "Planned Orders", which needs to be converted to
production orders for further execution of the process.

The Production Order is firmed receipt element, which is not affected by

MRP run, unlike Planned Orders.

Production Order is a document which specifies what material needs to

be produced and in what quantity. It also contains the BOM components
and routing operation data to be performed at the work center.
Production Order is released for execution, and material availability
checks can be carried out which determines if there are any missing
components.

Production Order Confirmation

When goods are produced physically at the shop floor, then production
order must be confirmed.
During confirmation, components materials can be consumed automatically
via back flush mechanism and Goods receipt of material can be performed
automatically via operation Control key in Routing.

However, instead of auto goods movement, manual Goods Issue and receipt
can be performed separately from confirmation.

Any failed goods movement due to a deficit of component stock can be

reprocessed manually.

Activity costs such as machine, labor, etc. will also be updated in the
production order during confirmation on an actual basis.

The order gets CNF (Confirmed) and DLV (Delivered) status after final
confirmation and final Goods receipt.

If confirmation is posted wrongly, then we can cancel the confirmation and

post it again with correct data.

Production Order Close

After the production order is delivered completely or we don't want to
execute the order further then Order should be technically completed.

After Order gets TECO status, it gets deleted from stock/requirement list and
is no longer considered in material requirement planning run. All dependent
reservations also get deleted from the system.

Next, we will look into each phase of SAP PP and learn how to operate SAP PP
module.
 Chapter 2: Bill of Material (BoM) in SAP
PP: Create, Change, Display
What is Bill of Material (BOM) and its role?

A bill of material is a complete, formally structured list of the components

that make up a product or assembly. The list comprises of the material
number of each component, together with the quantity and unit of
measure.

BOM can be single level and multi-level. For example, finished material
would contain semi-finished materials as components which in turn
would contain raw materials as components in next level.

There can be different alternative BOMs for a product depending upon

the lot sizes, validity dates, and different production methods.

BOM is used in production planning for semi-finished and purchase

planning for raw materials.

BOM's are also used in standard cost calculation for finished Product by
rolling up the cost from raw to semi-finish and then to finished Product.

Material BOM can be made for material in PP module and equipment

BOM are used in Plant Maintenance module.
How to create BOM
Step 1) From SAP Easy access screen open transaction CS01

1. Enter parent material for which BOM needs to be created.

2. Enter Plant Code.

3. Enter BOM usage = "1" which is used for Creating Production BOM

4. Enter the valid from the date which means that BOM would be valid
from that date.
After filling in all the fields, click or press Enter to go to the next screen.

Step 2) In Next Screen

1. Enter Item Category as "L" which is used for stock item and could be
default also.

2. Enter Component material code in Component Field.

3. Enter Component quantity as shown below.

4. Some information such as description and a basic unit measure of the

component will be brought out by the system automatically after
clicking or pressing enter from the keyboard.
Useful Notes:

To drill further down through the BOM for one of these components,
double click on the within the Assembly column. If the box is not
ticked, then the component has no further BOM.

Step 3) In this screen,

1. Click on this icon to see the BOM header, the system will then
show the BOM header screen in the next step:

Step 4) In the BOM header view,

1. Fill the base quantity of parent material. If this is 1 EA (each), then the
component quantity will describe how much is needed to produce 1
item.
 2. Click to save the new BOM after check, the system will show

message at the lower left corner.

Now, in next step we are going to see, how to change BOM?

How to Change BOM

We would change the BOM if there is any change in the list of components or
any component quantity which is used to manufacture the final product.

Step 1) From SAP Easy access screen open transaction CS02.

 1. Enter parent material for which BOM needs to be changed.
2. Enter Plant Code.

3. Enter BOM usage = "1" which is used for changing Production BOM.

4. Enter the valid from date which means that BOM would be valid from
that date.

Step 2) After filling in all the fields, click to go to the next screen.

1. Change the component code or quantity.

2. After finishing all modifications, click to save BOM. The system

will show a message like changed at the lower left
corner.
How to display BOM
Step 1) From SAP Easy access screen open transaction CS03

1. Enter parent material for which BOM needs to be displayed.

2. Enter Plant Code.

3. Enter BOM usage = "1" which is used for changing Production BOM.

4. Enter the valid from date which means that BOM would be valid
from that date.
Click to go to the next screen.

Step 2) In this screen, a list of components along with quantity would be

displayed.

1. Click icon to see the BOM header.

In next step, you will see BOM header.

Step 3) In this step, BOM header would be displayed.

1. Display base quantity of product.

Troubleshooting

There might be the case wherein component material does not exist.
For this, you need to create the material master for the component
material before creating BOM.
Some users try to create the BOM again for the same Product,
system gives warning message regarding "Alternative BOM2 is being
created" and they tend to ignore the warning message and move
forward and hence end up in creating similar alternative BOM 2 for
same product. This unnecessary creates duplicate data.