4-H Parliamentary Procedure Script

Role (Check one)

__President (not a voting member, unless of a tie) __Vice President __ Secretary __Treasurer __Reporter
__4-H Leader (advisor at club meetings, not a voting member) __Member 1 __Member 2 __Member 3
__Member 4 __Member 5 __ Member 6 ___ General Member

President The meeting of the Lucky Clovers 4-H club will now come to order.
At this time the Pledge of Allegiance will be lead by member 1 and the 4-H Pledge will be
lead by member 2.

Member 1 (Stand in the front of the room)

All Members Recite Pledge of Allegiance (remain standing)

Member 2 (Stand in the front of the room and lead 4-H Pledge at the close of the Pledge of
Allegiance)

All Members Recite the 4-H Pledge: “I pledge my head to clearer thinking, My heart to greater
loyalty, My hands to larger service, and My health to better living, for my club,
My community, my country, and my world.” (all members may sit)

President Our Secretary will call the roll

Secretary Please sign the attendance sheet that is being passed around

Leader May step in to introduce other ways of calling the roll

President The minutes of the last meeting will be read by our secretary

Secretary (Stand) On April 1st, 2011 the meeting of the Lucky Clovers 4-H Club was called to order
by the President at 6:30 p.m. at the County Extension Office. Members present were …..
There was a motion to adjourn the meeting made by Member 1 and it was seconded and
passed. The president adjourned the meeting at 7:40 p.m.

President Are there any corrections to the minutes, (pause) if not, the minutes stand approved as
read. Will the treasurer give us the treasures report.

Treasurer (Stand) There is $350 in the treasury. $150 was earned at our car wash fundraiser.

President Could we have our club report from our club reporter.

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Reporter (Stand) A news article about our club was published in the March 15th addition of the
Fence Post Newspaper.

President At this time we will have our committee reports. The fundraising committee from
Member 3.

Member 3 The carwash fundraiser was on March 20th, at the community parking lot, and made
$150. Thanks to everyone who helped. We would like to hold another carwash
fundraiser this summer.

President Now if we can hear from the club shirt committee from member 4.

Member 4 Member 1, 2 and I have looked into ordering new club showmanship shirt for this year.
We would recommend using our same club logo but having it placed on long sleeved
white button down shirts. The cost of shirts would be around $17.00, depending on how
many we ordered.

Member 5 (Raises hand)

President Address member 5

Member 5 I would prefer if we had short sleeved shirts instead.

Member 1 (Raises hand)

President Address member 1

Member 1 I move that we should be able to choose between a short or long sleeved white club
shirt.

President The motion has been made to allow members to choose between a short or a long
sleeved white club shirt. Is there a second?

Member 3 (Raises hand)

President Address member 3

Member 3 I would like to second that motion

President The motion has been made and seconded to allow members to choose between a short
or a long sleeved white club shirt. Is there any discussion?

Member 6 (Raises hand)

President Address member 6

Member 6 I like the idea of us all having the same shirt style with the same sleeve length. I also
prefer a long sleeved shirt as I feel it looks more professional.

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Member 1 (Raises hand)

President Address member 1

Member 1 I would like to have the choice to have a short sleeve shirt because it is easier to keep
clean for me.

Member 3 (Raises hand)

President Address member 3

Member 3 I personally think it would be nice to have a choice to get a short sleeved shirt so
everyone can get what they want and I think since all of the shirts would be the same
color and have the same logo everyone could still see we are from the same club.

President (Pause) Is there any more discussion? If not we need to have a vote on the motion to
allow members to chose either a long or short sleeved white club shirt. Please raise your
hands to vote. All in favor.

All Members (All members, except members 4 & 6, raise hands)

President All opposed.

Members 4 & 6 (Raise hand)

President The motion passed, members will be able to choose either a long or short sleeved white
club shirt. Is there any unfinished business? (Pause) Is there any new business?

Member 5 (Raises hand)

President Address member 5

Member 5 I noticed in the 4-H Newsletter the fair board is looking for a club to do a community
service project at the fairgrounds. I think this would be a good idea for our club to help
out.

Reporter (Raise hand)

President Address Reporter

Reporter Do you know what type of community services project they would like done?

Member 5 I think they want the inside of the small animal barn painted.

Reporter (Raise Hand)

President Address Reporter

Reporter I move that we as a club offer to paint the inside of the small animal barn on the
fairgrounds.

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President Is there a second?

Member 5 (Raises Hand)

President Address Member 5

Member 5 I second the motion.

President It has been moved and seconded to paint the inside of the small animal barn on the
fairgrounds. Is there any discussion?

Member 4 (Raises Hand)

President Address Member 4

Member 4 It would be nice to have the barn painted before the annual small animal show in June.

Member 1 (Raises Hand)

President Address Member 1

Member 1 I agree that it would be nice to have the barn painted before the annual show. I also
think it would be good to make sure the colors match the rest of the buildings on the
grounds.

President Is there any other discussion?

Reporter (Raises Hand)

President Address Reporter

Reporter I move to amend my original motion by inserting that we have the inside of the barn
painted prior to the annual small animal show in June and that we work with the
fairgrounds to make sure the paint matches the other buildings.

President Is there a second to the motion?

Member 1 (Raises Hand)

President Address Member 1

Member 1 I second the motion.

President It has been moved and seconded that we amend the original motion to include that the
inside of the small animal barn is painted by the annual small animal show in June and
we work with the fairgrounds to make sure the color matches the other buildings. Is
there any discussion?

President Hearing none. All in favor please raise your hand.

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All Members (Raise hands)

President All opposed

All Members (Don’t raise hands)

President The amendment passes.

President Is there any further discussion on the main motion as amended? (Pause) Hearing none.
All in favor of the main motion as amended to paint the inside of the small animal barn
prior to the annual small animal show in June and to work with the fairgrounds to make
sure the color matches the rest of the fairgrounds please raise your hand.

All Members (Raise Hands)

President All opposed

All Members (Don’t raise hands)

President The main motion as amended passes.

President I will appoint a committee to work on community service projects for this year. Vice
President, would you like to head up the committee?

Vice President Yes.

President Member 5 and Reporter would you like to serve on this committee?

Member 5 Yes, I would like to.

Reporter Yes.

President Thank you. Are there any announcements?

4-H Leader The Fine Swine Club is having a livestock play day at the fairgrounds this Saturday from
9 a.m. to Noon. They have invited our club to attend. I think this would be a great
experience and a way to meet other 4-H members.

President Thank you. Are there any other announcements for today? (Pause) Then our vice
present will announce our program for today.

Vice President Our program for today is presented by the Livestock Extension Agent on our carcass
evaluation information for last year’s fair.

Leader This is the educational portion of a club meeting and should be close to half of the length of the
meeting.

Vice President Thank you to our Livestock Extension Agent for the presentation. I will now turn the
meeting over to our President.

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President At this time Member 3 will lead our recreation

Member 3 Today we are going to play a livestock jeopardy game…

Leader this is the recreational portion of a club meeting and should be around a quarter of the length of
the meeting.

Member 3 Thank you for playing the livestock jeopardy game.

President Thank you Member 3. Is there any other new business to present before the Lucky
Clovers 4-H club. (Pause) If not, I call this meeting of the Lucky Clovers 4-H club
adjourned.

Copies available for download at extension.oregonstate.edu/lake/

2011

Jamie Davis, Lake County Extension Agent; Vanessa Klingensmith, Lincoln County Extension Agent;
both of Oregon State University.
Oregon State University Extension Service offers educational programs, activities, and materials without
discrimination based on age, color, disability, gender identity or expression, marital status, national origin, race,
religion, sex, sexual orientation, or veteran’s status. Oregon State University Extension Service is an Equal
Opportunity Employer
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