Adobe DC Portfolio Guide
Adobe DC Portfolio Guide
Adobe DC Portfolio Guide
Revised 01-30-19
Table of Contents
Adobe DC Portfolio Guide ............................................................................................................................. 1
Web Browsers ............................................................................................................................................... 2
Viewing.......................................................................................................................................................... 3
Navigating Sections ................................................................................................................................... 3
Navigating Pages within Sections ............................................................................................................. 4
View and Window Options ........................................................................................................................... 5
Preferences ................................................................................................................................................... 6
Verifying Signatures ...................................................................................................................................... 7
Printing .......................................................................................................................................................... 8
NDDOT Plan Addendums .............................................................................................................................. 9
Web Browser and Default File Adjustments ............................................................................................... 10
Changing the Default Browser on a Windows 10 Computer .................................................................. 10
Changing default PDF viewer to Adobe Acrobat .................................................................................... 11
Open PDF files directly in Adobe Acrobat from Internet Explorer ......................................................... 12
Chrome and Firefox Browsers................................................................................................................. 12
Open PDF files directly in Adobe Acrobat from Chrome ........................................................................ 12
Chrome Browser Default Download location ......................................................................................... 13
Open PDF files directly in Adobe Acrobat from Firefox .......................................................................... 13
Firefox Browser Default Download location ........................................................................................... 13
An Adobe Portfolio file is a special type of pdf file. A Portfolio file has additional organizing tools that
allow multiple files to be combined while keeping the individual files properties. One of the important
individual file properties involves digital signatures. The Portfolio format allows the NDDOT to create
one document without affecting all digital signature properties. These features make it easier to create
one document for the construction plans that incorporate current addendums without having to redo as
many digital signatures.
The NDDOT is creating separate pdf files for each section of the plans. These sections will be digitally
signed and incorporated into the portfolio. If an addendum is required, an individual section of the
plans can be swapped out without having to redo the sections of the plans not affected by the
addendum.
To view a portfolio pdf, you will need an Adobe product such as Acrobat Reader, Acrobat Standard or
Acrobat Pro. Below is the link to the latest version of Acrobat Reader: https://get.adobe.com/reader/
There are 2 different file formats for adobe portfolios. The old format used Adobe Flash technology. The
new format doesn’t use this technology. Older portfolios required additional, free, software to be
loaded on computers in addition to a pdf reader. NDDOT projects posted after September 1, 2018
should use the new portfolio format and the Adobe Flash player will not be needed if viewed with
Adobe Reader DC or Acrobat DC.
This document discusses reviewing files that use the new portfolio format. There is an older guide
similar to this one that discusses reviewing portfolios in the old format (see following link).
http://www.dot.nd.gov/manuals/design/caddmanual/UG_Meetings/Adobe%20Portfolio%20Guide.pdf
Most of the screen views shown in this document are from the Adobe Acrobat Pro DC version. Many
tools discussed in the guide (using the DC version) also exist in the “reader” and “XI (version 11)”
versions.
Web Browsers
Most web browsers will not be able to open a portfolio directly.
For example, Microsoft Edge will not directly open a web link to a
portfolio. You may get the notice shown to the right.
When opening portfolios on Ipads, use the “Open In” option. This is a popup option that you won’t see
unless you touch the screen. The “Open In” tool will provide the “Copy to Adobe Acrobat” option. The
split screen portfolio (layout/files) view will not display. Only the list of sections – pdf files will display.
Select the section to open. Use the back button to get back to the list.
Note, the browser “Internet Explore” can open Adobe Portfolios directly. However, some adobe tools
are not available while being accessed through the browser. Near the end of this guide there is
additional guidance on “Web Browser Adjustments”.
Viewing
A portfolio file has the same file name extension as a regular pdf. The main way to tell that the pdf is a
portfolio is by opening it. A portfolio will usually open with the “Layout” or “Default” portfolio panel.
This panel may be at the top or left side of the application window. The portfolio panel shows all of the
individual pdf’s embedded in the portfolio.
The pdf content will be displayed in a preview panel. The preview panel can be used to review all the
pages within each section.
Navigating Sections
There are 2 ways to change sections (embedded pdf’s) within a portfolio. The section can be selected
from the “Layout” or “Default” portfolio panel or the navigation arrows can be used in the top left
corner of the preview panel.
Navigating Pages within Sections
Move the cursor to the lower middle area of the preview panel. A popup tool bar should appear with
arrows that allow page navigation within the section. The scroll bar in the preview panel can also be
used to change pages. Keyboard buttons such as Page Up, Page Down, Arrow Up and Arrow down also
work.
The page navigation tools will only work for the active previewed section. The page navigation tools will
not navigate to first page of the next section or to the last page of the previous section. The Section
navigation tools must be used to change the section.
The individual sections can be opened by accessing the “Open File” icon in the upper right corner of the
preview panel.
View and Window Options
The Portfolio format may look different if viewed on different version of pdf readers. The portfolio may
have been created with non-Adobe software (Bluebeam Revu) and this can also affect default view and
window options.
From the adobe menu, the following options change the portfolio panel view.
• View > Portfolio > Layout
• View > Portfolio > Details
If you are using Adobe version XI, there is an important functional difference with this option. In version
XI, the “Layout” Option doesn’t have a scroll bar in the portfolio panel. In the XI version, only the
“Details” option has the scroll bar in the portfolio panel. Most people prefer the “Details” option for
navigating a portfolio with many sections.
If you are using an Adobe DC version both the Layout and Details options include the scroll bar.
The location of the portfolio panel can also be changed from the adobe menu by selecting one of the
following options.
• Window > Split Horizontal
• Window > Split Vertical
Preferences
The “View > Portfolio > Layout”
and “View > Portfolio > Details”
option discussed previously are
only for the active adobe
session. The “Layout” view is
default preference. To set
“Details” view as the default
preference, select “Edit >
Preferences > Accessibility >
Show Portfolios in Files Mode”.
To print the entire portfolio, close any files you opened. Close the enlarged view with the X in the upper
right corner.
To print certain sections within the portfolio, select them first from the thumbnail view at the bottom.
Use Ctrl+Click to select. Then click the print button in the upper left menu and choose Selected PDF
Files under Pages to Print.
The internet browsers Chrome and Firefox have settings that can be adjusted to open a pdf portfolio by
automatically downloading the file and opening it directly with Adobe Acrobat.