Constitution Ayaa
Constitution Ayaa
Constitution Ayaa
[AYAA]
TABLE OF CONTENTS
PREAMBLE..............................................................................................................................3
ARTICLE 1: NAME ...............................................................................................................3
ARTICLE 2: AIMS AND OBJECTIVES.................................................................................3
ARTICLE 3 : MEMBERSHIP..................................................................................................3
ARTICLE 4: THE EXECUTIVE COUNCIL:........................................................................5
ARTICLE 5: GENERAL MEETINGS AND OTHER MEETINGS........................................8
ARTICLE 6: FINANCES..........................................................................................................9
ARTICLE 7: DISCIPLINE AND VOTE OF NO CONFIDENCE.........................................10
ARTICLE 8: AMENDMENT OF THE CONSTITUTION....................................................10
ARTICLE 9: DISPUTE RESOLUTION ................................................................................10
ARTICLE 10: DISSOLUTION OF THE ASSOCIATION....................................................11
ARTICLE 11: DATE OF COMMENCEMENT.....................................................................11
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PREAMBLE
WHEREAS we, the members of Arua Youth Athletics Association (hereinafter referred to as
(AYAA) have agreed to form an Athletics driven association.
ARTICLE 1: NAME
The name of the association shall be ARUA YOUTH ATHLETICS ASSOCIATION
(AYAA).
ARTICLE 3 : MEMBERSHIP
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a) Any person interested and willing to abide by this Constitution and the Code
of conduct of AYAA may be eligible to join the association.
The name and address of every member shall be entered in a Register of Members to
be maintained at the Association Offices.
b) All members are expected to regularly attend meetings and actively participate
in the projects and undertakings of AYAA;
c) All members shall have the right to elect and be elected to the Council.
d) All members shall at all times present themselves in a manner that does not
bring the Association into disrepute.
ii) He/she is expelled from AYAA by the Council for general misconduct
or for willful breach of this Constitution and the Code of Conduct.
c) The Council may re-admit any person whose membership was terminated if
such person convinces the Council that he is worthy of re-admission.
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ARTICLE 4: THE EXECUTIVE COUNCIL:
4.2.1. There shall be a general election to all the posts referred to in Article 4-I (1)
(i), (ii), (iii) (iv) and (v) and shall be elected only from persons who are
members of AYAA.
4.2.2. The elections shall be held at the Annual General Meeting of AYAA at its
Head Office or any other place approved by the outgoing Council.
4.2.3. The elections shall be conducted by two members elected by and at the
General Meeting.
4.2.4. The elections may be by either show of hands or secret ballot and each
member so entitled shall vote once for each post.
4.2.5. Persons shall be declared elected when they have obtained a simple majority
vote on a duly held election.
4.2.6. Any post or posts falling vacant through death, resignation or any other cause
shall be filled by elections in accordance with the provisions set out in Article
4.2.3-4.2.5.
4.2.7 The interim election to fill a vacancy maybe held at any other time the council
deems necessary.
4.2.8. The term of office of Council shall be one year and the members of Council
shall be eligible for re-election for two further terms.
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4.2.9. The limitation for eligibility for re-election shall only apply in respect of a
particular post and should a member of AYAA be elected to another post, he
shall be eligible for re-election under the provisions of this Constitution.
4.2.10. No person shall hold more than one executive post at a given time
2. The duties and functions of the Council shall include but not be limited to the
following:-
ii) The preparation of detailed plans, budget and proper accounts for
AYAA during a given year to be presented at the Annual General
Meeting;
iii) The organization of training facilities and plans for the athletes.
iv) The Council shall arrange plans for the sensitization of the
communities on the need to involve the youth in sports.
a) He/She shall be the head of AYAA and shall act as leader and spokesman
where the circumstances warrant;
b) He/She shall preside over and co-ordinate all the activities of the Council and
shall be answerable to AYAA in a general meeting or any other meeting
lawfully convened and constituted;
a) He/She shall assist and/or deputize the President in the running of the day to
day activities of AYAA;
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a) He/She shall be the Secretary to the Annual General Meeting & Council
meetings and other meetings lawfully convened and constituted;
iii) in consultation with the President, prepare and circulate the agenda for
the Council and general meetings;
a) He/She shall be the Chief Financial Officer and monitor AYAA’s financial
transactions and bank account;
b) He/She shall collect all membership fees, monthly/ weekly contributions and
any other financial collections of AYAA from members;
d) He/She shall prepare and present periodical reports as directed by the Council.
1. a) In case a Member of the Council wishes to resign he/she shall give the
President 14 days’ notice in writing;
2. a) In the event of the resignation of the entire Council, the President shall call
an Extra – Ordinary General Meeting and tender the collective resignation;
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b) An interim Council shall then be elected in this Extra- Ordinary General
Meeting to run the Association.
5.1. The meetings of AYAA shall be held at such places and time as they shall designate.
a) Annual General Meetings which shall be held once a year for the following
purposes:-
5.3. The Annual General Meeting shall be called by at least 28 days’ notice and the
special or Extra-ordinary Meeting by at least 7 days’ notice specifying the date, place,
time and agenda.
5.4. a) The quorum for the General Meetings shall be at least 75% of the
membership;
b) If within an hour from the time appointed for the meeting, a quorum is not
present, the meeting convened upon the requisition of members shall be
dissolved; in any other it shall stand adjourned to the same day on the next
week and if at the adjourned meeting a quorum is not present within an hour
from the time appointed for the meeting, the members present shall form a
quorum.
a) In the event of an equality of votes the Chairman of the meeting shall have a
casting vote in addition to his personal vote.
5.6. Any member may call a special meeting in the event that the president has been
moved and refused to convene a meeting if the member can convince at least 75% of
the members to attend the said meeting.
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ARTICLE 6: FINANCES
6.1 CONTRIBUTIONS
c) AYAA shall avail statements to its members every six months provided that
members shall be at liberty to ascertain their account status at reasonable
times during working hours.
a) AYAA shall maintain a bank account(s) with such bank(s) as shall from time
to time be selected.
c) The first signatories to the accounts shall be the President, Treasurer, Vice
President and the Secretary respectively provided that three signatories shall
suffice.
AYAA shall derive its funds from the members’ contributions, membership
fees, donations from NGOs, individuals, companies, businesses, funds from
Government programs like NUSAF and AYAA shall have the right to borrow
which must be sanctioned by the Members in the General Meeting.
a) The finances of AYAA shall be controlled by the Council which shall cause proper
books of accounts and proper receipts and details of expenditure to be kept at all
times.
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b) The Council shall appoint a qualified auditor to inspect the books annually and such
audited records shall be presented to the Annual General Meeting for
consideration and approval;
d) If for any reasons the Council refuses to approve the state of the books of accounts
and balance sheet, a Special Select Committee shall be appointed to carry out
investigations and report within a period determined by the meeting. The
Committee shall have the power to call any member of the Council to appear and
also to call for any documents for examinations and may take any appropriate
measures.
8.2. A vote of no confidence in the President or other Council member shall be moved by
a petition signed by at least two-thirds of the membership of AYAA;
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ARTICLE 10: DISSOLUTION OF THE ASSOCIATION
10.1 The Association shall stand dissolved by a resolution at a special general
meeting
supported by 75% of all the members. A notice of the motion to dissolve the
association shall be given six (6) months prior to the date of the meeting. Before the
dissolution, the following must be done.
a) All the debts of the association must be paid.
b) Winding up expenses of the association must be paid.
10.2 The residual funds of the association shall be then paid out proportionately to the
members.
WE, the persons whose names are hereunto written are desirous of being formed into an
association and we have hereunder set our respective signatures.
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DRAWN BY:
META ALORO EMMANUEL -0712 886 315
[email protected]
LEX UGANDA & COMPANY ADVOCATES
8TH FLOOR COMMUNICATIONS HOUSE
PLOT 1 COLVILLE STREET
KAMPALA – UGANDA.
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