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Empowerment Technologies
(SHS Contextualized Subject)

Quarter 1 – Module 2
Advanced Tools and Techniques in Productivity and Software
Applications
 Lesson 1: Integrating Illustrations in Word Processor

Introduction
Adding images to your document can be a great aid to illustrate important
information or add decorations on an existing text. Picture, when properly integrated to
a document, can improve the overall appearance of your document. Word offers a
variety of ways on how to insert pictures from many different places, including a
computer, and online source or a web page.
I communication, especially when associated with making use of multimedia, it is
generally accepted that the combination of text and image expresses a more complete
idea than that of just a plain text or just the image itself. In the use of a plain text, for
example, some people find it difficult to visualize what is written when they cannot
imagine what the written text really want to convey. In the same way, the use of just
an image to convey a message can be abstract. In this sense, meaning making leans
more towards interpreting rather than simply understanding. Note that an interpreting
something is significantly different from understanding something. The use of a good
combination of image and text addresses what is missing when using just one of the
two.
It can be said that the idea expressed above has a big correlation with the role
of integrating images in word processing. Adding images to a document can be a great
aid to illustrate important information or add decorations on an existing text. To put is
simply, the image illustrates the text. Pictures, when properly integrated to a document,
can improve its overall appearance as well as make its meaning clearer and more easily
understandable.
Word offers a variety of ways on how to insert pictures from many different
places, including a computer, and online source or a web page. In this lesson, find out
on how to go about enhancing your documents with images and or other external
materials to make the meaning of your word document clearer to its reader.

Objectives
By the end of this lesson, you are expected to:
1. Insert pictures, clip art, shapes, SmartArt, charts and screen clippings.
2. Format pictures, clip art, shapes, SmartArt, charts, and screen clippings.
Pre-assessment
Self-audit. Below is a matrix containing the important skills in productivity tools. Check
(/) the appropriate column that describes the level of your confidence in performing the
given tasks.

I can do it
I can do it I am not
confidently but
Competencies confidently. confident.
with assistance
(3) (1)
(2)
1. I can use mail
merge.
2. I can integrate
images to a
word processor
software.
3. I can prepare a
presentation
with hyperlinks.
4. I know how to
apply animations
and timing in
presentation.
5. I know how to
create a list of
recipients in mail
merge.
6. I can add a
video to a
PowerPoint
Presentation.
7. I can use simple
formulas in a
spreadsheet.
8. I can use
complex
formulas in
spreadsheet
application.
9. I can manipulate
objects in a
word processing
software.
10. I can use
 different
hyperlink
techniques in a
PowerPoint
Presentation
Total
Grand Total

Add all the scores to get the grand total and then divide it by the number of items.
Refer to the verbal representation on the table below to determine your initial
competency on configuration of computer systems and networks.

Numerical Value Verbal Interpretation

2.51 – 3.00 Confident
1.76 – 2.50 Confident but needs assistance
1.00 – 1.75 Not yet confident

Discussion
Inserting Illustrations
An illustration in Microsoft Office is visualization or drawing that is in the form of
pictures, clip art, online pictures, SmartArt, charts, or screen clippings. You can insert
illustrations easily using the Illustrations group of the Insert tab.

To insert a picture from a file, do the following:

1. Click where you want to insert the picture in your document.
2. In the Illustrations group of the Insert tab, click Picture. Insert Picture
dialog box will appear.
 3. Locate the picture that you want to insert.
4. Double-click the picture that you want to insert. Format tab of the Picture
Tools will appear on the ribbon at the same time the picture is inserted.

To insert Clip Art, do the following:

1. Click where you want to insert the Clip Art in your document.
2. In the Illustrations group of the Insert tab, click Clip Art. Clip Art task
pane will appear usually at the right side of the window.
3. In the Search for text box of the Clip Art task pane, type a word or phrase
that describes the clip art that describes the clip art that you want.
4. In the Results should be dropdown list box, you may want to modify your
search by selecting a particular media type or all media file types.
5. Click Go List of results will be displayed.
6. Click the desired clip art to insert it.

To insert a shape, do the following:

1. In the Illustrations group of the Insert tab, click Shapes.
2. Click the shape that you want.
3. Click anywhere in the document, and then drag to insert
the shape.
To insert SmartArt, do the following:
1. In the Illustrations group of the Insert tab, click SmartArt. Choose a SmartArt
Graphic dialog box will appear.

2. Select from the list of SmartArt that you want.

3. Enter text by clicking [Text] in the Text pane, and then type your text. If the
Text pane is not visible, click the control as shown below.

To insert a chart, do the following:

1. Click where you want to insert the chart in your document.
2. In the Illustrations group of the Insert tab, click Chart. Insert Chart dialog box
will appear.

3. Select the type of the chart that you want and then click OK. MS Excel window
will appear together with the chart.
4. Edit the data in the MS Excel window. You can close Excel after editing the data.
To insert a screen clipping, do the following:
When you click the Screenshot button, you can insert the whole program window or
use the Screen Clipping tool to select part of a window. Remember that only windows
that have not been minimized to the taskbar can be captured.
1. Click the window you want to clip from.
2. Click where you want to insert the screen clipping in your document.
3. In the Illustrations group of the Insert tab, click Screenshot.
4. Click Screen Clipping.
5. When the pointer becomes a cross, select the area of your screen that you want
to capture by clicking and dragging.

To delete illustrations, do the following:

1. Select the illustration that you want to delete.
2. Press the Delete key.

Formatting Illustrations
After you have inserted the illustration, Format tab will appear on the ribbon.
This is where you can edit and enhance your illustration.

To resize illustrations, do the following:

1. Select the illustration that you want to resize. The sizing handles will appear.
2. Click and drag any of the sizing handles. The sizing handles will tell you the
direction of where you are going to stretch the object. The green circle above
the illustration is the rotating handle which you can use to rotate the object.

To format pictures and clip art, do the following:

1. Select the picture that you want to format. Format tab of the Picture Tools will
appear.

2. Do any of the following as needed:

 To improve the brightness, contrast and sharpness of the object, click
Corrections and then select from the available thumbnails.
 To improve the color quality of the object, click Color and then select from
the available thumbnails.
 To add artistic effects to the picture, click Artistic Effects and then select
from the available thumbnails.
 To add visual style to the whole picture of clip
art, click the More drop-down arrow in the
Picture Styles group and then click one from
 the gallery of picture styles. You can also click Picture Border to add
border or Picture Effects to add other visual effects to the object.

To format shapes, do the following:

1. Select the shape that you want to format. Format tab of the Drawing Tools will
appear.

2. Do any of the following as needed:

 To quickly change the appearance of the shape,
click the More drop-down arrow of the Shape
Styles and then click one from the gallery of the
shape styles.

 You may click also any of these three buttons if you want to fill the shape
with color, change the line width or style, or add effects to the shape.

To design the SmartArt graphic, do the following:

1. Select the SmartArt that you want to add design to. Design and Format tabs of
the Smart Art Tools will appear.

2. Do any of the following as needed:

 To change the colors of the SmartArt,
click Change Colors in the Design tab
and then select one from the gallery
of themes.
 To change the visual style of the
SmartArt, click the More drop-down
 aarow of the SmartArt Styles group in the Design tab and then select one
from the gallery.
 To add shape to the SmartArt graphic, click the Add Shape drop-down
arrow in the Create Graphic group of the Design tab and then select the
appropriate command on where to insert the shape from the menu.

To design a chart, do the following:

1. Select the chart that you want to add design to. Design, Layout and Format tabs
of the Chart Tools will appear.

2. Do any of the following as needed:

 To change the visual style of the chart, click the More drop-down arrow of
the Chart Styles under the Design tab and then select one from the
gallery.
 To edit the data of the chart, click Edit Data of the Data group under the
Design tab. MS Excel window will appear. This is where you can edit the
data of your chart. Close the Excel window as soon as you are finished
editing.
 To add labels to your chart, go to the Layout tab and click the appropriate
button in the Labels group.

References.

PDF:
 Retrieved from Empowerment Technologies, Tarun, Ivy M., St. Andrew
Publishing House on September 24, 2020