TO BE COMPLETED BY THE COMMERCIAL DEPARTMENT

NAME OF SUBCONTRACTOR : .

Trade / Service :
Use a separate form for each type of service provided

Office No. : Contact Person :

Fax No. : Mobile No. :
P.O. Box : Email Address :
Company Email :

A. LEGAL COMPLIANCE (To Be Completed by the Commercial Department)

A.1 - Trade licence - valid Yes [Please, attach copy]

A.2 - Membership certificate - valid Yes [Please, attach copy]

A.3 - Guarantees - available Yes If Yes, please attach copy(ies).

No

B. SUBCONTRACTOR RATING FORM COMPLETED BY:

Contract/Project

Name Signature Date

Subcontractor Rating Form Page 1 of 7

 Name of Subcontractor: .

Need for Improvement

Negative Evaluation
Positive Evaluation

Don't Know
(+1) (0) (-1) NA

1. OVERALL PERFORMANCE COMMENT

1.1 - adherence to programmed dates / deadlines /

delivery on time
1.2 - ISO 9001 certified (or equiv.)
1.3 - quality of workmanship (overall)
1.4 - delivery to contract specifications /
implementation of Site Quality programs and plans
1.5 - no or few NCRs / quality deficiency reports issued
(Provide number of similar reports issued, related to this subcontractor)
1.6 - ISO 14001 / OHSAS 18001 certified (or equiv.)
1.7 - adherence to Site SHE rules and procedures
1.8 - no or few safety deviation reports issued, or similar
(Provide number of similar reports issued, related to this subcontractor)
1.9 - coping with changes
1.1 - housekeeping / removal of rubbish
1.11 - attitude to site staff/work as a whole /
coordination & cooperation
1.12 - attitude to other sub-contractors on site /
team playing
1.13 - relationship with consultants
1.14 - response time to urgent requests / ability to
work additional hours
1.15 - adherence to standards of service supplied /
diligence in completing final (punchlist) works

PreScore 0 0 Enter number of N/A answers

Score 0
Score Weight 100

Subcontractor Rating Form Page 2 of 7

 Name of Subcontractor: .

Need for Improvement

Negative Evaluation
Positive Evaluation

Don't Know
(+1) (0) (-1) NA

2. RESOURCES COMMENT

2.1 - management presence / regular site visits

2.2 - attendance on site (supervisory team & team)
2.3 - professional / competent / skilled workforce
2.4 - effectiveness of supervision / availability of
responsible representative for instruction and decision making
2.5 - use of own workers (i.e., subcontractor's)
2.6 - availability of backup resources, when necessary
2.7 - provision for adequate transport to / from site
2.8 - quality of subcontractor's plant & equipment /
job site maintenance / delivery and storage
2.9 - reliant on the main contractor?
to provide or procure plant, labour, materials on their behalf

PreScore 0 0 Enter number of N/A answers

Score 0
Score Weight 100

Subcontractor Rating Form Page 3 of 7

 Name of Subcontractor: .

Need for Improvement

Negative Evaluation
Positive Evaluation

Don't Know
(+1) (0) (-1) NA

3. PROACTIVITY COMMENT

3.1 - interface with other trades

3.2 - problem solving rather than problem seeking /
notification of anticipated delays
3.3 - ability to look ahead for potential constraints
3.4 - response time and ability to submit samples /
/ submittals / deliverables (e.g., method statements, work plans, procedures, etc.)
3.5 - offering better alternatives / coming
forward with alternative proposals
3.6 - generally adding value to the project, by
being proactive

PreScore 0 0 Enter number of N/A answers

Score 0
Score Weight 100

4. CLAIMS COMMENT

4.1 - always on the lookout for a claim

4.2 - provide early warning in an effort to avoid
potential claims
4.3 - claims reasonable / justified
4.4 - attempt to use Main Contractor plant, materials,
resources, etc., without permission and in attempt to avoid paying for them

PreScore 0 0 Enter number of N/A answers

Score 0
Score Weight 100

Subcontractor Rating Form Page 4 of 7

 Name of Subcontractor: .

Need for Improvement

Negative Evaluation
Positive Evaluation

Don't Know
(+1) (0) (-1) NA

5. DOCUMENTATION COMMENT

5.1 - daily document and administration control

5.2 - timeous submission of guarantees
5.3 - timeous signature of contract documents
5.4 - timeous submission of monthly progress claims
5.5 - correct format for progress claims with backup
5.6 - timeous submission of all statutory
safety documents
PreScore 0 0 Enter number of N/A answers
Score 0
Score Weight 100

6. GENERAL COMMENTS

Strength

Weakness

Subcontractor Rating Form Page 5 of 7

 Name of Subcontractor: .

7. SUMMARY OF SCORES

Weighed Score Final Score

Subcontractor Categories: POOR Below 0
1. Overall Performance 0.00 AVG. 0 to 14
2. Resources 0.00 GOOD 15 to 29
3. Proactivity 0.00 TOP 30 to 40
4. Claims 0.00
5. Documentation 0.00
-40 0 15 30 40

FINAL SCORE : 0.00 POOR AVERAGE GOOD TOP

Subcontractor to be avoided preferred Subcontractor

Subcontractor Rating Form Page 6 of 7

 Sub-contractor Categories
CATEGORIES

Final Score
A - TOP sub-contractor. 30 to 40
B - GOOD sub-contractor. 15 to 30
C - AVERAGE sub-contractor. 0 to 15
D - POOR sub-contractor. Below 0

The TOP sub-contractor delivers outstanding performance, irrespective of whether his

management system is certified to internal standards (e.g., ISO 9001, ISO 14001, OHSAS 18001,
etc.). This sub-contractor is regarded as the preferred sub-contractor. This sub-contractor would
attain a final score above 30 points on the sub-contractors rating analysis. This is an exceptional
subcontractor.

The GOOD sub-contractor has a well-documented and effectively implemented quality

management system complying with international standards. This particular category of sub-
contractor delivers on time and displays a strong willingness to accommodate others in working as
a team player to produce the same goal. This subcontractor is also regarded as a preferred
partner. This sub-contractor would attain a final score between 15 and 30 points on the sub-
contractors rating analysis.

The AVERAGE sub-contractor has a quality management system that is only partially
documented and effective. Great precautions should be taken with all quality and technical issues
before proceeding with these sub-contractors. This sub-contractor would attain between 0 and 15
points on the sub-contractors rating analysis. Avergae subcontractors are only considered if there
are no other options available.

The POOR sub-contractor is essentially a "bad" subcontractor. It is highly recommended to avoid

dealing with this category of subcontractors. Otherwsie, great precautions should be taken with
all quality and technical issues before proceeding with these sub-contractors; additionally, special
controling and monitoring processes must be put in place during the execution of works. This sub-
contractor would attain less than 0 points on the sub-contractors rating analysis.

ADDITIONAL NOTES:
- The above rating does not take into consideration sub-contractors that are sole supplier of a
service or possibly having a monopoly over the market.

- When subcontractor are not able to secure any points, or when their score is negative, due care
and necessary risk assessment and valuation must be completed and submitted to Senior
management, prior to proceeding with finalisation of any contractual agreement.