Enhanced Engas and Ebudget System Version 2.0 (Ppsas and Rca Compliant) For Local Government Unit

Commission on Audit
Government Accountancy Sector

Accounting Systems Development and Other Services Office
Commonwealth Avenue, Quezon City
Enhanced eNGAS and eBudget System Version 2.0

(PPSAS and RCA Compliant)
for Local Government Unit
TECHNICAL REQUIREMENTS CHECKLIST
Please fill out this form LEGIBLY, COMPLETELY, and leave nothing blank, to facilitate the assessment.
I. AGENCY NAME
Enhanced eNGAS and eBudget System are client-server application systems that require a server and workstations.
II. Minimum SERVER Requirements (Higher specifications preferred)
Minimum Specification Agency’s Actual Configuration
Hardware (Recommended) (Please indicate on spaces provided)
CPU: 2.0 GHz
Memory: 4 GB
Hard Disk: 500 GB
Optical Drive: DVD-R / DVD-RW
Network Card: 100 Mbps / 1000 Mbps
Minimum Specification Agency’s Actual Configuration

Software (Recommended) (Please indicate on spaces provided)
Operating System: MS Windows 2012 Server
Database: MS SQL 2012 Server (Standard or
Enterprise Edition)
III. Minimum WORKSTATION Requirements (Higher specifications preferred)

Minimum Specification Specifications of Workstations to be used in
Hardware
(Recommended) eNGAS / eBudget System
CPU: 1.0 GHz
Memory: 2 GB
Hard Disk: 500 GB
Network Card: 100Mbps
Total number of workstations:
Software Description
Operating System: Windows 7 Home / Professional Edition

Microsoft Excel 2003(or higher version,
Other: to be used in importing/exporting of data)
Enhanced eNGAS and eBudget System Technical Requirements Checklist Page 1 of 5

Commission on Audit
IV. Disaster Recovery Plan
Disaster Recovery Plan (DRP) is a documented processes or set of procedures to recover and protect a
business IT infrastructure in the event of a disaster (such as networking, database backup and other IT infrastructures).
It also includes non-IT related aspects such as key personnel, facilities, crisis communication and reputation
protection.
Please specify and check at least one DRP measure:
Preventive measures (keeping data backed up (RAID, Internal/External Media) or off site backup facility, installing generators
and conducting routine inspections)
Detective measures (installing fire alarms, using up-to-date antivirus software, holding employee training sessions, and
installing server and network monitoring software)
Corrective measures (keeping critical documents in the Disaster Recovery Plan or securing proper insurance policies)
None
V. Local Area Network (LAN)
Computers to be used in Enhanced eNGAS and eBudget System Version 2.0 must be interconnected to a LAN
installed with transmission control protocol/Internet protocol (TCP / IP).
LAN Wireless LAN Others (Please specify): __________________________
VI. IT Personnel Function Personnel in-charge Signature
System Administrator: In charge of giving access to the

eNGAS and eBudget System users Name:
and in keeping the latest version of Designation:
executable in each workstation in case Contact No.:
of version upgrade.
Network Name:
In charge of maintaining the Designation:
Administrator: connectivity between workstations and
servers. Contact No.
Database In charge of database security, Name:

Administrator: updates, backup and restoration in case Designation:
of server failure. Contact No.:
NOTE: Person in charge as System Administrator and Database Administrator should be different personnel and will not be
functional users of eNGAS and eBudget System.

Commission on Audit
VII. Data
For fast assessment of the extent of the implementation, please provide the following information:
Existing Information System Description Database Used
Accounting Records/
Status Remarks
Other Data
Latest Trial Balance and FARs
Subsidiary Ledger - Inventory

Subsidiary Ledger – Property,
Plant and Equipment (PPE)
Subsidiary Ledger – Accounts
Receivable/Accounts Payable
(AR/AP)
Subsidiary Ledger – other
accounts (Please specify)
Organizational Chart
Books/Funds maintained
(Please enumerate)
List of authorized users and

signatories (Please attached separate sheet for the list of users and signatories)
Submitted by: Name: Signature:

Agency Head / Position and/or Designation:
Authorized E-mail Address:
Representative Telephone/Fax No. Date:

Commission on Audit
VIII. Evaluation/Validation of Compliance with the Technical Requirements

Findings/Observation Comments
1. Minimum Server Requirements

Passed Failed
2. Minimum Workstation Requirement
Passed Failed
3. Disaster Recovery Plan
Passed Failed
4. Network Connection (Local Area Network)
Passed Failed
5. IT Personnel
Passed Failed
6. Data Requirements
Passed Failed
IX. Recommendations
Name: Signature:
Evaluated by: Position and/or Designation:
COA, GAS, E-mail Address:
ASDOSO - TAHDS Telephone/Fax No. Date:
Note: Agencies may submit the accomplished checklist through the COA Audit Team Leader or directly to COA, GAS,
ASDOSO Technical Assistance and Help Desk Services (TAHDS) or email at [email protected],
[email protected], [email protected], or [email protected], or fax at Telefax No.
(63-02)-931-75-77, Attention TAHDS, ASDOSO, GAS
Thank You.

Commission on Audit
List of authorized functional users and signatories
NAME DESIGNATION OFFICE SIGNATURE

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Commission on Audit

Government Accountancy Sector

Enhanced eNGAS and eBudget System Version 2.0

Minimum Specification Agency’s Actual Configuration

III. Minimum WORKSTATION Requirements (Higher specifications preferred)

Operating System: Windows 7 Home / Professional Edition

Enhanced eNGAS and eBudget System Technical Requirements Checklist Page 1 of 5

V. Local Area Network (LAN)

LAN Wireless LAN Others (Please specify): __________________________

VI. IT Personnel Function Personnel in-charge Signature

System Administrator: In charge of giving access to the

Database In charge of database security, Name:

Enhanced eNGAS and eBudget System Technical Requirements Checklist Page 2 of 5

Subsidiary Ledger - Inventory

List of authorized users and

Submitted by: Name: Signature:

Enhanced eNGAS and eBudget System Technical Requirements Checklist Page 3 of 5

VIII. Evaluation/Validation of Compliance with the Technical Requirements

1. Minimum Server Requirements

Enhanced eNGAS and eBudget System Technical Requirements Checklist Page 4 of 5

NAME DESIGNATION OFFICE SIGNATURE

Enhanced eNGAS and eBudget System Technical Requirements Checklist Page 5 of 5

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