Proposed Construction of 3 No. Classrooms Block and 2 No. Eco Toilet Blocks at Kiamwathi

ITEM DESCRIPTION AMOUNT - KSHS
PROPOSED CONSTRUCTION OF 3 NO. CLASSROOMS

BLOCK AND 2 NO. ECO TOILET BLOCKS AT KIAMWATHI
PARTICULAR PRELIMINARIES
A PRICING ITEMS OF PRELIMINARIES

Prices SHALL BE INSERTED against items of “Particular and General
Preliminaries” in the tenderer’s priced Bills of Quantities.
Preliminaries to the contract are mandatory conditions and responsibilities the
contractor is required to fulfill for the complete and proper execution of the
contract. The contractor is advised to read and understand all his obligations
under preliminaries. Should he find that fulfillment of any of the items will
lead to him incurring any cost not covered under measured works he shall
price such works accordingly. Items for which no price is entered will not be
paid for but shall be deemed covered by other rates and prices in these Bills of
Quantities. Value Added Tax (V.A.T.) shall be included in the individual
prices or rates at the rate of 16%.
B DESCRIPTION OF THE WORKS AND SCOPE OF CONTRACT

The works to be carried out under this contract involves; Proposed
Construction of a 3 No. Classrooms Block and 2 No.Eco-Toilet Blocks at
Kiamwathi Youth Polytechnic in Baragwi Ward as described in the
Tender Bills of Quantities
D LOCATION OF SITE
The site of the proposed works is located along Baragwi Ward, Kirinyaga
County. The Contractor is advised to visit the site to familiarize with the
nature and position of the site. No claims arising from the Contractor’s failure
to do so will be entertained.
C MEASUREMENTS
In the event of any discrepancies arising between the Bills of Quantities and
the actual works, the site measurements shall generally take precedence.
However, such discrepancies between any contract documents shall
immediately be referred to the PROJECT MANAGER in accordance with
Clause 22 of the Conditions of Contract. The discrepancies shall then be
treated as a variation and be dealt with in accordance with Clause 22 of the
said Conditions.
Carried to collection
PP/1
A TENDER DOCUMENTS
Tender documents are as listed in Clause 2.1 of the Instruction to Tenderer’s
Page STD/8
B VIEWING OF DRAWINGS
Any tenderer interested in viewing the drawings related to this project before
submission of the tenders may do so by contacting the Director of Public
Works, County Department of Transport and Infrastructure Head
Office, Prisons Road, Kerugoya.
C PRICING RATES
The tenderer shall include for all costs in executing the whole of the works,
including transport, replacing damaged items, fixing, taxes, and all other
incidental expenses, all to comply with the said Conditions of Contract.
D FIRM PRICE CONTRACT

This is a firm price contract and, therefore the tenderer shall not be
reimbursed for any increases in the costs of materials and/or labour in the
execution of the works except as provided under the fluctuations clause.
E VALUE ADDED TAX

The Contractor’s attention is drawn to the Legal Notice in the Finance Act
part 3 Section 21(b) operative from 1st September, 1993 which requires
payment of VAT on all contracts. The contractor should therefore include
allowance for V.A.T and other Government taxes currently in force for all his
rates, provisional items and prime cost sums in this tender.
The tenderer is advised that in accordance with Government public notice No.
th st
35 & 36 Dated 11 September 2003 operational from 1 October 2003, VAT
will be deducted against the contract sum at the prevailing rate by the
Employer and remitted directly to the Commissioner of VAT through all
interim certificates. It should however be noted that this is not additional tax
but a new mode of payment for VAT, any excess payment will be refundable
once the Contractor has submitted monthly returns to the Commissioner of
VAT who will do the refunds when satisfied that the VAT regulations have
been complied with. NB: The tenderers shall allow for for 16% V.A.T. in
their rates
F STANDARD FORMS
Any tender with standard forms not filled as appropriate will be treated as non
responsive.
PP/2
A DELIVERY OF TENDER
Tenders and all documents in connection therewith, as specified above must
be delivered in the addressed envelope which should be properly sealed and
deposited in the tender box as specified in the tender advertisement and or
letter of invitation to tender.
Tenders will be opened at the time specified in the advertisement and/or letter
of invitation to tender. Tenders arriving later than the specified time will not
be considered.
B CORRECTION OF ERRORS IN TENDER

Arithmetical errors will be rectified on the following basis
If there is a discrepancy between the unit price and the total price that is
obtained by multiplying the unit price and the quantity, the unit price shall
prevail and the total price shall be corrected.
If there is a discrepancy between words and figures, the amount in words will
prevail.
C BID SECURITY
The Bidder shall furnish, as part of his bid, a security as specified in the tende
advertisement or letter of invitation to tender.
The bid security shall, at the bidder’s option, be in the form of a certified
cheque, bank draft, standby letter of credit or guarantee duly signed, sealed
and stamped from a bank or Insurance company which has been determined
by the bidder to be acceptable to the Government. The format of the bid
security shall be in accordance with the sample forms of bid security included
in the post qualification forms, other formats may be permitted, subject to the
prior approval of the Government.
Bid Security shall be valid for a period of Thirty (30) days beyond the
tender validity period.
D TENDER VALIDITY
"Clause 3.6 of the Instructions to Tenderers has been amended to read:
"Tenders shall remain valid for a period of Ninety (90) days from the
date of Tender Opening. All Tenderers are advised to note this amendment
when filling the Form of Tender".
PP/3
A PERFORMANCE BOND
A bond of 5% of the contract sum will be required in accordance with
Clause 28 on award of contract of the Instructions to Tenderer’s. No
payment on account for the works executed will be made to the contractor
until he has submitted valid Performance Bond to the EMPLOYER duly
signed, sealed and stamped from an approved Bank or Insurance Company.
B CONTRACT COMPLETION PERIOD

The contract completion period in accordance with condition 31 of the
Conditions of contract must be adhered to.
The PROJECT MANAGER shall strictly monitor the Contractors progress
in relation to the progress chart and should it be found necessary the
PROJECT MANAGER shall inform the Contractor in writing that his
actual performance on site is not satisfactory. In all such cases the
Contractor shall accelerate his rate of performance production and progress
by all means such as additional labour, plant, e.t.c and working overtime all at
hi
C URGENCY OF THE WORKS
The Contractor is notified that these “ works are urgent” and should be
completed within the period stated in Contract Agreement. The Contractor
shall allow in his rates for any costs he/ she deems that he/she may incur by
having to complete these works within the stipulated contract period.
D PROGRESS CHART.
The Contractor shall provide within two weeks of Possession of Site and in
agreement with the PROJECT MANAGER a Progress Chart for the whole of
the works including the works of Nominated Sub-Contractors; one copy to be
handed to the PROJECT MANAGER and a further copy to be retained on
Site. Progress to be recorded and chart to be amended as necessary as the
work proceeds.
E INSURANCE
The Contractor shall insure as required in Condition No.30 of the Conditions
of contract. No payment on account of the work executed will be made to the
Contractor untill he has satisfied the PROJECT MANAGER either by
production of an insurance Policy or and Insurance Certificate that the
provision of the foregoing Insurance Clause have been complied with in all
respects. Thereafter the PROJECT MANAGER shall from time to time
ascertain that the premiums are duly paid up by the Contractor, who, if called
upon to do so, shall produce receipted premium renewals for the PROJECT
MANAGER's inspection.
PP/4
A WORKING CONDITIONS
The Contractor shall allow in his rates for any interferance that he may
encounter in the course of the works for the Client may in some cases ask the
Contractor not to proceed with the works until some activities within the site
are completed, as the offices will be operational as usual during the
course of the contract.
B PREVENTION OF ACCIDENT, DAMAGE OR LOSS

The Contractor is notified that these works are to be carried out on a
restricted site where the client is going on with other nomal activities. The
Contractor is thus instructed to take reasonable care in the execution of the
works as to prevent accidents, damage or loss and disruption of activities
beeing carried out by the Client. The Contractor shall allow in his rates any
expense he deemes necessary by taking such care within the site.
C EXISTING BUILDINGS AND SERVICES

Prior to the commencement of any work, the Contractor is to ascertain from
the relevant authority the exact position, depth and level of all existing
services in the area and he/she shall make whatever provisions may be
required by the authorities concerned for the support, maintenance and
protection of such services.
D ADJOINING PROPERTY
The contractor is advised to take all necessary precautions to prevent damage
to adjoining property. Any damage occurring must be made good to the
satisfaction of the PROJECT MANAGER and/or owner(s) of the adjoining
property at the contractor’s expense.
E LABOUR CAMPS
The Contractor shall not be allowed to house labour on site. Allow for
transporting workers to and from the site during the tenure of the contract.
F NCA, NEMA, WELFARE, OCCUPATIONAL HEALTH AND

SAFETY STATUTORY REQUIREMENTS
The Contractor must take all necessary measures to ensure total compliance
in all respects with the current statutory requirements in relation to the
National Construction Authority, National Environment Management
Authority, Public/ Occupational Health and Safety and Staff / Workers
Welfare during the both the contract and defects liability periods.
PP/5
A HOARDING
The Contractor shall enclose all the site under construction with a hoarding
2400 mm high consisting of iron sheets gauge 30 on 100 x 50 mm 2nd grade
treated sawn cypress timber posts firmly secured at 1800 mm centres with
two 75 x 50 mm 2nd grade treated sawn cypress timber rails. The Contractor
is in addition required to take all precautions necessary for the safe custody of
the works, materials, plant, public and Employer's property on the site.
Advertisements shall not be displayed on the hoarding unless the prior
permission of the PROJECT MANAGER in writing has been obtained.
B USE OF SITE
The contractor shall not use the site for any other purpose other than carrying
out the contract works.
C PAYMENTS
The tenderer’s attention is drawn to the fact that the COUNTY
GOVERNMENT SHALL NOT MAKE ANY ADVANCE PAYMENTS.
Payments are shall only be made for work done and materials delivered to
site: all in accordance with Clause 23 of the Conditions of Contract
Agreement. In order to facilitate this, a list of the general component elements
for the works is given at the summary page of these specifications and the
tenderer is requested to break down his tender sum commensurate to the said
l
D PAYMENT FOR MATERIALS ON SITE
All materials for incorporation in the works must be stored on site before
payment is effected, unless specifically exempted by the PROJECT
MANAGER. This is to include materials of the Contractor, nominated sub-
Contractors and nominated suppliers.
E CLAIMS
It shall be a condition of this contract that upon it becoming reasonably
apparent to the Contractor that he has incurred losses and / or expenses due
to any of the contract conditions, or by any other reason whatsoever, he shall
present such a claim or intent to claim notice to the PROJECT MANAGER
in accordance with Clauses 19 and 24 of the conditions of contract within the
contract period. No claim shall be entertained if the contractor has not
complied with the said conditions or upon the expiry of the said contact
period.
PP/6
A PROJECT IDENTIFICATION AND PUBLICITY SIGNBOARD

Allow for the provision, erection, maintenance throught out the contract
period and removal on completion when so directed by the PROJECT
MANAGER of 1No. Project Identification and Publicity Signboard of the
size, construction and lettering /signage as designed, detailed, specified, and
approved by the PROJECT MANAGER.
B PROJECT PUBLICITY BOARD SIGNAGE

Allow a Provisional Sum of Kenya Shillings Ten Thousand (Kshs. 10,000/=)
only for the Project Identification and Publicity Signboard Signage to be
expended in accordance with the PROJECT MANAGER written instructions 10,000.00
C PROJECT MANAGEMENT EXPENSES

Provide a Provisional Sum of Kenya Shillings Fifty Thousand (Kshs.
50,000/=) only for the Project management expenses to be expended as
directed by the Project Manager or deducted in whole 50,000.00
PP/7
II PARTICULARS OF INSERTIONS TO BE MADE IN APPENDIX TO

CONTRACT AGREEMENT
The following are the insertions to be made in the appendix to the Contract
Agreement: -
Period of Final Measurement 3 Months From Practical completion
Defects Liability Period 6 Months from Practical completion
Date for Possession To be agreed with the Project Manager
Date for Completion To be 20 Weeks from the date of Site

Possession
Liquidated and Ascertained damages At the rate of 0.05% of the

Contract Sum per day
Period of Interim Certificates Monthly
Period of Honouring Certificates 30 days
Percentage of Certified Value Retained 10%
Limit of Retention Fund 10%
The Price Adjustment Clause SHALL NOT apply
Price for VAT should be included in the tenderer's rates
PP/8
COLLECTION
Brought forward from page PP/1
TOTAL FOR PARTICULAR PRELIMINARIES CARRIED TO

GRAND SUMMARY
PP/9
PROPOSED CONSTRUCTION OF 3 NO. CLASSROOMS BLOCK

AND 2 NO. ECO TOILET BLOCKS AT KIAMWATHI YOUTH
GENERAL PRELIMINARIES
A PRICING ITEMS OF PRELIMINARIES AND PREAMBLES

Prices will be inserted against items of Preliminaries in the Contractor's
priced Bills of Quantities and Specifications.
The Contractor shall be deemed to have included in his prices or rates for the
various items in the Bills of Quantities or Specification for all costs involved in
complying with all the requirements for the proper execution of the whole of the
works in the Contract.
B ABBREVIATIONS
Throughout these Bills, units of measurement and terms are abbreviated and shall
be all the requirements for the proper execution of the whole of the works in the
Contract.
C.M. Shall mean cubic metre
S.M. Shall mean square metre
L.M. Shall mean linear metre
MM Shall mean Millimetre
Kg. Shall mean Kilogramme
No. Shall mean Number
Prs. Shall mean Pairs
B.S. - Shall mean the British Standard Specification Published
Ditto - Shall mean the whole of the preceding description except as qualified in the
description in which it occurs.
m.s. Shall mean measured separately.
a.b.d Shall mean as before described.
GP/1
A METHOD OF MEASUREMENT
Notwithstanding any contrary provision in the conditions of contract all quantities
shall be deemed to have been prepared in accordance with current edition of the
Standard Method of Measurement of Building Works for the Republic of Kenya.
The rates set down by the contractor against each item in the particular
specifications shall, unless otherwise expressly provided to the contrary, or unless
there is a separate item for extra labour, cutting or waste, be held to include for
waste of materials, carriage and cartage, carrying in and return of empties, hoisting
setting, fitting and fixing in position, making and all other labour and everything
else necessary for the proper completion of each item and for establishment
charges and profit. Each items of cutting shall include for consequent waste.
B EXCEPTIONS TO THE STANDARD METHOD OF MEASUREMENT

Attendance; Clause B19(a) of the Standard Method of Measurement is deleted
and the following clause is substituted:-
Attendance on nominated Sub-Contractors shall be given as an item in and shall be
deemed to include: allowing use of standing scaffolding, messrooms, sanitary
conditions and welfare facilities; provision of special scalfolding where necessary,
office accommodation and for storage of plant and materials; providing light and
Fix Only:-
"Fix Only" shall mean take delivery at nearest major supply centre, pay all
demurrage charges, load and transport to site where necessary, unload, store,
unpack, assemble as necessary, distribute to position, hoist and fix only.
C ALTERATIONS TO BILLS, PRICING, ETC.

Any unauthorised alteration or qualification made to the text of the Bills of
Quantities may cause the Tender to be disqualified and will in any case be ignored.
The Contractor shall be deemed to have made allowance in his prices generally to
cover any items against which no price has been inserted in the priced Bills of
Quantities. All items of measured work shall be priced in detail and the Tenders
containing Lump Sums to cover trades or groups of work must be broken down to
show the price of each item before they will be accepted.
GP/2
A EMPLOYER
The "Employer" is the COUNTY GOVERNMENT OF KIRINYAGA.The term
"Employer" and "Government" wherever used in the contract document shall be
synonymous
B PROJECT MANAGER
The term "PROJECT MANAGER" wherever used in these Bills of Quantities shall
be deemed to imply the person defined in Condition 1 of the Conditions of
Contract hereby attached or such person or persons as may be duly authorised to
represent him on behalf of the Government.
C ARCHITECT
The term "Architect" shall be deemed to mean "The PROJECT MANAGER" as
defined above whose address unless otherwise notified is theCounty Department
of Transport, Roads and Public Works, P.O. Box 390, KERUGOYA.
D QUANTITY SURVEYOR
The term "Quantity Surveyor" shall be deemed to mean "The PROJECT
MANAGER" as defined above whose address unless otherwise notified is the
County Department of Transport, Roads and Public Works, P.O. Box 390,
KERUGOYA.
E ELECTRICAL ENGINEER
The term "Electrical Engineer" shall be deemed to mean "The PROJECT
KERUGOYA.
F MECHANICAL ENGINEER
The term "Mechanical Engineer" shall be deemed to mean "The PROJECT
KERUGOYA.
G STRUCTURAL ENGINEER
The term "Structural Engineer" shall be deemed to mean "The PROJECT
KERUGOYA.
GP/3
A FORM OF CONTRACT
The form of contract will be the one included in the Republic of Kenya's (PPOA)
Standard Tender Document for Procurement of Works (2006 Edition) hereby
attached and Conditions of Contract are those attached thereto. If the Contractor
considers that compliance with any of the Conditions of Contract involves any
expenses distribute them among his rates for the various items in the Bills of
Quantities. No claim shall be allowed arising from the Contractors compliance with
any of the Conditions of Contract. These are numbered from 1 to 37 as set out
on pages 18 to 40 of these tender documents. Particulars of the insertion to be
made in the Appendix of the Appendix of the Contract Agreement will be found in
the Particular Preliminaries of these Bills of Quantities.
The Conditions of Contract are also included herein
Conditions of Contract
These are as contained in these tender documents.
Particulars of insertions to be made in the Appendix to the Contract Agreement
will be found in the Particular Preliminaries part of these Bills of Quantities
B GENERAL SPECIFICATIONS.
For the full description of materials and workmanship, method of execution of the
work and notes for pricing, the Contractor is referred to the Ministry of Roads,
Public Works and Housing General Specification dated 1976 or any subsequent
revision thereof which is issued as a separate document, and which shall be allowed
in all respects unless it conflicts with the General Preliminaries, Trade Preambles o
other items in these Bills of Quantities.
C WORKS
Except as amplified under the item "Insurance" in these Preliminaries, the word
"Works" in the Particular Specification shall include the work of all sub contractors
and shall include all the approved variations.
D VISIT SITE AND EXAMINE DRAWINGS.

The Contractor is recommended to examine the drawings and visit the site the
location of which is described in the Particular Preliminaries hereof. He shall be
deemed to have acquainted himself therewith as to its nature, position, means of
access or any other matter which may affect his tender his tender. No claim arising
from his failure to comply with this recommmendation will be considered
E AREA TO BE OCCUPIED BY THE CONTRACTOR

The area of the site which may be occupied by the Contractor for use of storage
and for the purpose of erecting workshops, etc., shall be defined on site by the
PROJECT MANAGER.
GP/4
A ACCESS TO SITE AND TEMPORARY ROADS.

Means of access to the site shall be agreed with the PROJECT MANAGER prior
to commencement of the work and contractor must allow for building any
necessary temporary access roads for the transport of the materials, plant and
workmen as may be required for the complete execution of the works including
provision of temporary culverts, crossings, bridges, or any other means of gaining
access to the site. Upon completion of the works, the contractor shall remove such
temporary access roads, culverts, bridges, etc.and make good and reinstate all
works and surfaces disturbed to the satisfaction of the PROJECT MANAGER.
B WATER AND ELECTRICITY SUPPLY FOR THE WORKS

The Contractor shall provide at his own risk and cost all necessary water, electric
light and power required for use in the works. The Contractor must make his own
arrangements for connection to the nearest suitable water main and for metering
the water used. He must also provide temporary tanks and meters as required at his
own cost and clear away when no longer required and make good on completion
to the entire satisfaction of the PROJECT MANAGER . The Contractor shall pay
all charges in connection herewith. No guarantee is given or implied that sufficient
water will be available from mains and the Contractor must make his own
arrangements for augmenting this supply at his own cost. Nominated Sub-
contractors are to be made liable for the cost of any water or electric current used
and for any installation provided especially for their own use.
C SANITATION OF THE WORKS

The Sanitation of the works shall be arranged and maintained by the Contractor in
accordance with Public Health and Labour Departments requirements and to the
satisfaction of the the PROJECT MANAGER.
The Pit latrines shall be enclosed with framing and corrugated iron sheet roof, side
and partition. The site of the latrine shall be agreed with the PROJECT
MANAGER and the works shall not be commenced beforethe sanitary
accommodation has been approved by the PROJECT MANAGER and the above
mentioned authorities.
The contractor will beeqiured to pay employ sufficient sewwpers on the site to
ensure clean maintenance and daily disinfecting of the latrines and not less than
once per week, the whole area and the enclosures shall be sprayed with disinfectant
and insectcide and on completion the works, the latrines shall be removed and all
works and surfaces disturbed made good and the whole area disinfected and left
clean and free from pollution to the satisfaction of the PROJECT MANAGER and
local authorities.
GP/5
A SECURITY OF WORKS ETC.

The Contractor shall be entirely responsible for the security of all the works stores,
materials, plant, personnel, etc., both his own and sub-contractors' and must
provide all necessary watching, lighting and other precautions as necessary to
ensure security against theft, loss or damage and the protection of the public. No
claim will be entertained from the Contractor for not maintaining adequate security
for both the works and workers.
B OFFICE FOR THE PROJECT MANAGER

The contractor shall provide, erect and maintain where directed on site and
afterwards dismantle the Site Office of the type noted in the particular
preliminaries, complete with furniture. He shall also provide a strong metal trunk
complete with strong hasp and staple fastening and two keys. He shall provide,
erect maintain a lock-up pedestral type water or bucket closet for the sole use of
the PROJECT MANAGER including making temporary connections to the drain
where applicable to the satisfaction Government and Medical Officer of Health
and pay the services of a cleaner and pay all conservancy charges and keep both
office and closet in a clean and sanitary condition from commencemet to the
completion of the works and dismantle and make good disturbed surfaces. The
office and closet shall be complete before the contractor is permitted to commence
the works. The Contractor shall make available on site as and when required by the
PROJECT MANAGER a modern and accurate level together with levelling staff,
ranging rods and 50 metre metallic linen tape.
C CONTRACTOR'S SUPERINTENDENCE/SITE AGENT

The Contractor shall constantly keep on the works a literate English speaking
Agent or Representative, competent and experienced in the kind of work involved
who shall give his whole experience in the kind of work involved and shall give his
whole time to the superintendence of the works. Such Agent or Representative
shall receive on behalf of the Contractor all directions and instructions from the
PROJECT MANAGER and such directions shall be deemed to have been given to
the Contractor in accordance with the Conditions of Contract.
D TRANSPORT.
Allow for transport of workmen, materials, etc., to and from the site at such hours
and by such routes as may be permitted by the competent authorities.
GP/6
A SCAFFOLDING, PLANT, TOOLS AND VEHICLES

Allow for providing all scaffolding, plant, tools and vehicles required for the works
except in so far as may be stated otherwise herein and except for such items
specifically and only required for the use of nominated Sub-Contractors as
described hereiin. No timber used for formwork, scalffolding or temporary works
of any kind shall be used afterwards in the permanent work.
B SETTING OUT
The PROJECT MANAGER shall furnish to the contractor either by way of
carefully dimensioned drawings or by personnel supervision at the time of setting
out the works such information as shall enable the contractor to set out the
enclosing walls of the building at ground level after which the contractor shall be
responsible and shall at his own cost amend any errors arising from his own
inaccurate setting out unless the PROJECT MANAGER shall state otherwise in
ii
C MATERIALS AND WORKMANSHIP.
All materials and workmanship used in the execution of the work shall be of the
best quality and description unless otherwise stated. The Contractor shall order all
materials to be obtained from overseas immediately after the Contract is signed and
shall also order materials from local sources as early as necessary to ensure that
they are on site when required for use in the the works. The Bills of Quantities
shall not be used for the purpose of ordering materials.
D STORAGE OF MATERIALS
The Contractor shall provide at his own risk and cost where directed on the site
weatherproof lockup sheds for the safe storage and custody of materials for the
works and for the use of workmen engaged thereon and shall remove such sheds
and make good damaged or disturbed surfaces upon completion to the satisfaction
of the PROJECT MANAGER. Nominated Sub-Contractors are to be made liable
for the cost of any storage accommodation provided especially for their use.
E MATERIALS ON SITE
All materials for incorporation in the works must be stored on or adjacent to the
site before payment is effected unless specifically exempted by the PROJECT
MANAGER. This includes the materials of the Main Contractor, Nominated Sub-
Contractors and Nominated Suppliers.
GP/7
A MATERIALS ARISING FROM EXCAVATIONS

Materials of any kind obtained from the excavations shall be the property of the
Government. Unless the PROJECT MANAGER directs otherwise such materials
shall be dealt with as provided in the Contract. Such materials shall only be used in
the works, in substitution of materials which the Contractor would otherwise have
had to supply with the written permission of the PROJECT MANAGER Should
such permission be given, the Contractor shall make due allowance for the value of
the materials so used at a price to be agreed.
B MATERIALS FROM DEMOLITIONS

Any materials from demolitions and not re-used shall become the property of the
Client/User. The Contractor shall allow in his rates for the cost of transporting,
storing and securing the materials on site as directed by the PROJECT
MANAGER.
C SIGN FOR MATERIALS SUPPLIED.

The Contractor will be required to sign a receipt for all articles and materials
supplied by the PROJECT MANAGER at the time of taking delivery thereof, as
having received them in good order and condition, and will thereafter be
responsible for any loss or damage and replacements of any such loss or damage
with articles and/or materials which will be supplied by the PROJECT MANAGER
at the current market prices including Customs Duty and V.A.T., all at the
Contractor's own cost and expense, to the satisfaction of the PROJECT
MANAGER
D PUBLIC AND PRIVATE ROADS.
Maintain as required throughout the execution of the works and make good any
damage to public or private roads arising from or consequent upon the execution
of the works to the satisfaction of the local and other competent authority and the
PROJECT MANAGER
E EXISTING PROPERTY.
The Contractor shall take every precaution to avoid damage to all existing property
including roads, cables, drains and other services and he will be held responsible fo
and shall make good all such damage arising from the execution of this contract at
his own expense to the satisfaction of the PROJECT MANAGER
GP/8
A QUALITY OF THE WORKS

The works should be of high quality and the contractor will be required to make
samples of the work to be executed for approval by the PROJECT MANAGER
before he commences the carrying out of the works. The contractor should allow
for sample works in his rates accordingly. Incase a sample does not meet the
standards set by the Project Manager, the contractor shall be expected to make
another sample at his cost until it is approved by the PROJECT MANAGER.
B SAMPLES
The Contractor shall furnish at his own cost any samples of materials or
workmanship including concrete test cubes required for the works that may be
called for by the PROJECT MANAGER for his approval until such samples are
approved by the PROJECT MANAGER and the PROJECT MANAGER, may
reject any materials or workmanship not in his opinion to be up to approved
samples. The PROJECT MANAGER shall arrange for the testing of such materials
as he may at his discretion deem desirable, but the testing shall be made at the
expense of the Contractor and not at the expense of the PROJECT MANAGER.
The Contractor shall pay for the testing in accordance with the current scale of
testing charges laid down by the Materials Branch, Ministry of Transport and
Infrastructure.
The procedure for submitting samples of materials for testing and the method of
marking for identification shall be as laid down by the PROJECT MANAGER The
Contractor shall allow in his tender for such samples and tests except those in
connection with nominated sub-contractors' work.
C GOVERNMENT ACTS REGARDING WORKPEOPLE ETC.

Allow for complying with all Government Acts, Orders and Regulations in
connection with the employment of Labour and other matters related to the
execution of the works. In particular the Contractor's attention is drawn to the
provisions of the Factory Act 1950 and his tender must include for all costs arising
or resulting from compliance with any Act, Order or Regulation relating to
Insurances, pensions and holidays for workpeople or so the safety, health and
welfare of the workpeople.
The Contractor must make himself fully acquainted with current Acts and
Regulations, including Police Regulations regarding the movement, housing,
security and control of labour, labour camps , passes for transport, etc. It is most
important that the Contractor, before tendering, shall obtain from the relevant
Authority the fullest information regarding all such regulations and/or restrictions
which may affect the organisation of the works, supply and control of labour, etc.,
and allow accordingly in his tender. No claim in respect of want of knowledge in
this connection will be entertained.
GP/9
A SUPERVISION AND WORKING HOURS

The works shall be executed under the direction and to the entire satisfaction in all
respects of the "PROJECT MANAGER" who shall at all times during normal
working hours have access to the works and to the yards and workshops of the
Contractor and sub-Contractors or other places where work is being prepared for
the contract. The working hours shall be those generally worked by good
employers in the in the Building and Civil Engineering trades in Kenya. No work
shall be carried out at night or on gazetted holidays unless the PROJECT
MANAGER shall so direct. No work shall be covered up nor shall any concreting
be carried out in the in the absence of the Clerk of Works without prior approval of
the PROJECT MANAGER in writing.
B PROTECTION OF THE WORKS.

Provide protection of the whole of the works contained in the Bills of Quantities,
including casing, casing up, covering or such other means as may be necessary to
avoid damage to the satisfaction of the PROJECT MANAGER and remove such
protection when no longer required and make good any damage which may
nevertheless have been done at completion free of cost to the Government.
C BLASTING OPERATIONS
Blasting will only be allowed with the express permission of the PROJECT
MANAGER in writing. All blasting operations shall be carried out at the
Contractor's sole risk and cost in accordance with any Government regulations in
force for the time being, and any special regulations laid down by the PROJECT
MANAGER governing the use and storage of explosives.
D REMOVAL OF RUBBISH AND SITE CLEARANCE ETC.

The Contractor shall remove all temporary works, rubbish, debris and surplus
materials from the site as they accumulate and upon completion of the works,
remove and clear away all plant, equipment, rubbish, unused materials and stains
and leave in a clean and tidy state to the reasonable satisfaction of the PROJECT
MANAGER
E WORKS TO BE DELIVERED UP CLEAN

Clean and flush all gutters, rainwater and waste pipes, manholes and drains, wash
(except where such treatment might cause damage) and clean all floors, sanitary
fittings, glass inside and outside and any other parts of the works and remove all
marks, blemishes, stains and defects from joinery, fittings and decorated surfaces
generally, polish door furniture and bright parts of metalwork and leave the whole
of the buildings watertight, clean, perfect and fit for occupation to the approval of
the PROJECT MANAGER.
GP/10
A PROVISIONAL SUMS.
The term "Provisional Sum" wherever used in these Bills of Quantities shall have
the meaning stated in Section A item A7(i) of the Standard Method of
Measurement mentioned in Condition No. 16 of the conditions of Contract. Such
sums are net and no addition shall be made to them for profit.
B ADJUSTMENT OF PROVISIONAL SUMS.

In the Final Account all Provisional Sums shall be deducted and the value of the
work properly executed in respect of them upon the PROJECT MANAGER's
order added to the Contract Sum. Such work shall be valued as described for
variations in condition No. 22 of the Conditions of Contract, but should any part of
the contract be executed by a nominated Sub-Contractor, or any articles for the
Work be supplied by a Nominated Supplier, the value of such work or articles shall
be treated as a P.C. Sum and profit and attendance comparable to that contained in
the priced Bills of Quantities for similar items added.
C PRIME COST (OR P.C.) SUMS.

The term "Prime Cost Sum" or "P.C. Sum" wherever used in these Bills of
Quantities shall have the meaning stated in Section A item A7 (ii) of the Standard
Method of Measurement mentioned in Condition No. 16 of the conditions of
Contract. Persons or firms nominated by the PROJECT MANAGER to execute
work or to provide and fix materials or goods as stated in Condition No. 20 of the
Conditions of Contract are described herein as Nominated Sub-Contractors.
Persons or firms so nominated to supply goods or materials are described herein as
Nominated Suppliers.
D ADJUSTMENT OF P.C. SUMS.

In the Final Account all P.C. Sums shall be deducted and the amount properly
expended upon the PROJECT MANAGER's order in respect of each of them
added to the Contract sum. The Contractor shall provide to the PROJECT
MANAGER such quotations, invoices or bills, properly receipted, as may be
necessary to show the actual details of the sums paid by the Contractor. Items of
profit upon P.C. Sums shall be adjusted in the final account pro-rata to the amount
paid. Items of "attendance" (as previously described) following P.C. Sums shall be
adjusted pro-rata to the physical extent of the work executed (not pro-rata to the
amount paid) and this shall apply even though the Contractor's priced Bill shows a
percentage in the rate column in respect of them. Should the Contractor be
permitted to tender and his tender be accepted of any work for which a P.C. Sum
is included in these Bill of Quantities, profit and attendance will be allowed at the
same rate as it would be if the work were executed by a Nominated Sub-
Contractor.
Total to collection
GP/11
A NOMINATED SUB-CONTRACTORS
When any work is ordered by the PROJECT MANAGER to be executed by
nominated sub-contractors, the Contractor shall enter into sub-contracts as
described in Condition No 8 of the Conditions of Contract and shall thereafter be
responsible for such sub contractors in every respect. Unless otherwise described
the Contractor is to provide for such Sub-Contractors any or all of the facilities
described in these Preliminaries. The Contractor should price for these with the
nominated Sub-contract contractor's work concerned in the P.C. Sums under the
description "Add for Attendance".
B DIRECT CONTRACTS
Notwithstanding the foregoing conditions, the Government reserves the right to
place a "Direct Contract" for any goods or services required in the works which
are covered by a P.C. Sum in the Bills of Quantities and to pay for the same direct.
In the instances, profit relative to the P.C. Sum the priced Bills of Quantities will
be adjusted as described for P.C. Sums and allowed.
C ATTENDANCE UPON OTHER TRADESMEN, ETC.

The Contractor shall allow for the attendance of trade upon trade and shall afford
any tradesmen or other persons employed for the execution of any work not
included in this Contract every facility for carrying out their work and also for use
of his ordinary scaffolding. The Contractor, however, shall not be required to erect
any special scaffolding for them. The Contractor shall perform such cutting away
for and making good after the work of such tradesmen or persons as may be
ordered by the PROJECT MANAGER and the work will be measured and paid for
to the extent executed at rates provided in these Bills.
D PROVISIONAL WORK
All work described as "Provisional" in these Bills of Quantities is subject to
remeasurement in order to ascertain the actual quantity executed for which
payment will be made. All "Provisional" and other work liable to adjustment under
this Contract shall left uncovered for a reasonable time to allow all measurements
needed for such adjustment to be taken by the PROJECT MANAGER Immediately
the work is ready for measuring, the Contractor shall give notice to the PROJECT
MANAGER. If the Contractor makes default in these respects he shall if the
PROJECT MANAGER so directs uncover the work to enable all measurements to
be taken and afterwards reinstate at his own expense.
GP/12
A TRAINING LEVY
Legal notice No. 237 of October, 1971 requires payment by the contractor of a
training levy of a quarter percent (1/4 %) of the value of the contract where the
contract value exceeds KShs. 50,000/=. The contractor will be required to furnish
the PROJECT MANAGER with a receipt showing that he has paid the required
Training Levy to the Director of Industrial Training. In case the contractor fails to
furnish the said receipt to thePROJECT MANAGER, the Client will pay the
amount to the Director of Industrial Training from monies due to the contractor.
COLLECTION
Brought forward from page GP/1
Brought down from above
TOTAL FOR GENERAL PRELIMINARIES CARRIED TO GRAND

SUMMARY
GP/13
COUNTY GOVERNMENT OF KIRINYAGA KIAMWATHI YOUTH POLYTECHNIC
CLASSROOMS AND TOILETS CONSTRUCTION
ITEM DESCRIPTION QTY UNIT RATE AMOUNT-KSHS

BLOCK AND 2 NO. ECO TOILET BLOCKS AT
KIAMWATHI YOUTH POLYTECHNIC
BILL NO. 3: 3 NO. CLASSROOMS BLOCK
ELEMENT NO. 1:SUBSTRUCTURES (ALL PROVISIONAL)
Excavations including maintaining and supporting sides and
A Oversite to remove top soil average 150mm deep and keep on

site for later re-use for landscaping 402 Sm
B Oversite to reduce levels commencing from stripped level

average 300 mm deep. 290 Sm
C Excavate strip foundation trench not exceeding 1.50 meters deep

starting from reduced level 90 Cm
Disposal and back filling
D Return, fill-in and rum selected excavated materials around

foundations 43 Cm
E Load, wheel and cart away surplus excavated materials and

deposit in approved dumping area on site 47 Cm
Fillings and Anti termite treatment
F Hardcore filling in making up levels average 300mm thick in 252 Sm

layers of 150mm maximum thickness
G 50mm thick quarry dust blinding to surfaces of hardcore 252 Sm
H Premise 200 SC' or other equal and approved anti-termite 275 Sm

insecticide treatment applied strictly in accordance with
manufacturer's instructions, to tops of fill and foundation walls
50mm thick mass concrete mix 1:4:8; under:

I Strip foundation 71 Sm
Mass concrete mix 1:3:6 in:

J Verandah Strip foundation 4 Cm
Prepared and Issued by:

Director of Public Works Youth Polytechnic
August - 2018 YP/CR/1 3 No. Classroom Block
Insitu concrete; reinforced; class 20/20); mix 1:2:4; vibrated

A Strip foundation 11 Cm
B 125 mm thick floor bed 275 Sm
Reinforcement: Bars; high yield steel to B.S. 4461 including

bends, hooks, tying wire and distance blocks:
C 8mm diameter bars 140 Kg
D 10mm ditto 292 Kg
Mesh fabric reinforcement to B.S 4483 and setting in

concrete with 300 mm side and end laps (measured nett-
allow for laps) allow for tying wire and spacer blocks
E Reference A142 mesh 200 x 200 mm, weight 2.22 Kg/Sm 275 Sm
Sawn formwork as described to:-

F Edge of ground slab 75-150mm high 75 Lm
Foundation Walling
G 200 mm thick approved local natural stone walling; roughly
squared; bedding and jointing in cement sand (1:3) mortar 124 Sm
Damp proofing polythene sheet;

H 500 gauge, 200mm welted laps (no allowance made to laps),
horizontal; 1 no. layer laid on compacted quarry dust blinding 275 Sm
Plinth finishes and External paving

I 14mm thick 2 No. coatwork cement sand (1:3) render; wood
floated to concrete or blockwork base to walls; external 23 Sm
J Prepare and apply three coats of black bituminous paint on wood

floated rendered plinth surfaces. 23 Sm
K 600 x 600 x 50mm thick Precast Concrete paving slabs, laid to

falls on and including 50mm thick gravel or murram base well
compacted at optimum moisture content around the building 47 Sm
COLLECTION
1 Brought Forward from Page YP/CR/1
2 Brought Forward from Above
TOTAL FOR SUBSTRUCTURES CARRIED TO SUMMARY

ELEMENT NO. 2: SUPERSTRUCTURE FRAME AND WALLING
REINFORCED CONCRETE WORKS

A Ring beam 5 Cm

bends, hooks, tying wire and distance blocks
B 12mm diameter bars 313 Kg
C 8mm ditto 174 Kg

D Sides and soffites of Ringbeams 58 Sm
WALLING
2-ply bituminous felt damp-proof courses, under walls:

E 200mm wide 85 Lm
Walling in fine chisel dressed stone obtained from an

approved quarry, bedded and jointed in gauged cement:sand
(1:3); and reinforced with 25mm wide x 3mm thick hoop iron
strips at every alternate course in:
F 200mm thick External walls 153 Sm
Ditto Internal Walls 43 Sm
G Ditto in Gable walls 34 Sm
H Labour and materials for eaves filling 200mm thick walls average 55 Lm
I Raking cutting 200mm thick wall and filling as described above 37 Lm
Metal work - Mild Steel Sections
J 75mm diameter x 3mm thick diameter steel tube posts 3500mm

long with raged pins at bottom and U shaped shoe at the top and
once drilled for bolting with bottom cast in concrete base, steel to
be primed and painted. 10 No
Prepare and apply one coat etching primer, one undercoat

and two coats first quality gloss oil paint on:
K Surfaces of metal tube (m/s) girth 200 - 300mm 28 Lm
TOTAL FOR SUPERSTRUCTURE FRAME CARRIED TO SUMMARY

ELEMENT NO. 3: ROOF
The following in 21No. Roof trusses with nailed or bolted

connections including hoisting and fixing in position not
exceeding 3.0 metres above ground floor level
(All timber in sawn second grade cypress well celcured with
A 100 x 50mm Rafters 248 Lm
B 150 x 50mm Tie joists 208 Lm
C 100 x 50mm King posts, struts and ties 307 Lm
D 100 x 50mm wall plate fixed with and including 200mm long
12mm diameter rag bolts cast into beam at 750mm centers 55 Lm
E 150 x 50mm Main Beam 28 Lm
F 75 x 50mm Purlins 284 Lm
In wrot cypress
G 250 x 25mm thick facsia/verge boards; nailed 80 Lm
Prepainted, Gauge 28 Box profiled Roofing sheets
H Roof covering; 150mm laps on one end and one and a half
corrugation side lap; nailed to timber purlins (m.s) 355 Sm
I Half round standard ridge/hip cover to match 29 Lm
Prepare and apply one undercoat and two finishing coats

first quality gloss oil paint on:
J Timber surfaces girth 200 - 300mm 80 Lm
TOTAL FOR ROOFING CARRIED TO SUMMARY

ELEMENT NO. 4: WINDOWS AND DOORS
Precast concrete class 20 fair faced all exposed surfaces

bedded and jointed cement and sand (1:3) mortar
A 275 x 50mm thick once rebated and throated window cill 24 Lm
Mild steel Door s and Casement Windows (All to approved details)
Supply and fix the following purpose made small pane steel
casement windows fabricated from approved mild steel
sections (min. 2.5 mm thick); window comprising of 75mm
high perforated permanent vent and hood at the top and
infilled with mosquito gauze wire; approved pattern 10mm
solid bars burglar proofing grille; metal fixing lugs and fixing
into masonry/concrete; all neccessary fasteners, closers and
hinges; prime all metal surfaces with red oxide primer before
delivery to site:-
B Window size 1500 x 1500 mm high 9 No
C Window size 1500 x 900 mm high 6 No
Purpose made mild steel framed door; 50 x 50 x 6mm RHS

framing plugged to concrete or masonry all round ; anchored
with 100mm long fishtailed 25 x 25 x 2mm thick angle section
at 300mm centres; single swing door leaf comprising of 50 x
45 x 3mm RHS stiles, bottom, top and middle rails; bottom
panel infilled with 3mm and top panel glazed; complete with
hinges, padlock bolt and receiver, burglar grilles; all welds
ground to smooth; one coat red oxide primer before delivery
to site in:
D Single leafed door size 1200 x 2400 mm high 3 No
4mm Thick Glazing; fixed to metal casement with putty

E
D Clear sheet glass panes not exceeding 0.10 Sm to Windows 14 Sm
F Ditto. To Doors 1 Sm

G Windows: General glazed metal surfaces both sides measured 57 Sm
H Door: Ditto 15 Sm
TOTAL FOR WINDOWS AND DOORS CARRIED TO SUMMARY

ELEMENT NO 5: FINISHES
Floor finishes; Internally

Floor bed Paving. Coloured cement and sand (1:4) with
approved intergral dust proofing additive with steel
trowelled smooth as:-
A 40mm thick floor screed paving 258 Sm
B 100mm high skirting with top rounded edge and coved at the
junction with the floor 124 Lm
Wall finishes
C Extra over horizontal and vertical pointing in 10mm thick rod in

cement and sand (1:3) mortar; one coat of bituminous paint. 153 Sm
Render; 15mm thick one coat cement :sand (1:3); wood

floated to concrete or blockwork base externally to: -
D Ringbeam 22 Sm
E Gable walls 17 Sm
Plaster; 15mm thick, two coat work, cement:sand (1:3) 12mm

first coat; 3mm cement:lime (1:9) putty second coat steel
trowelled to concrete /masonry base internally to:
F Walls, beams and internal 239 Sm
Black board
G Extra over ditto plaster for Blackboard quality finish to approval 24 Sm
H 75 x 50mm wrought cypress framing for blackboard size 6000 x

1350mm high 90 Lm
I Knot prime stop and apply three coats of gloss oil paint to general
surfaces on wood not exceeding 200mm girth 90 Lm
Prepare and apply one undercoat and three coats of first

quality Emulsion paint to the following surfaces
J Rendered surfaces externally 39 Sm
K Plastered walls internally 215 Sm
L Ditto. To Blackboard surfaces to approval 24 Sm
Prepared and Issued TOTAL

by: FOR FINISHES CARRIED TO SUMMARY
ELEMENT NO 6: ELECTRICAL WORKS
Supply, install, test and commission the following
A LIGHTING SYSTEM
1.01 Lighting point wired in 3×1.5 mm2 single core PVC cu cables
drawn in concealed 20mm heavy gauge PVC conduits and
including all accessories but excluding the light fitting itself.
i) One way switching 30 No
1.02 6A lighting switch as MK or approved equal
i) 2 gang 2 way 9 No
1.03 Bulk head lighting fitting as in phillips complete with 18watts

energy saving lamp or approved equivalent 9 No
1.05 1200mm×1×36watts fluorescent fitting complete as T&J or any

other approved equivalent. 30 No
B CONSUMER UNITS & SUB-MAINS
2.01 2Ways consumer unit Complete with 100A Isolator as Hager 1 No
i)10A SP MCB 2 No
2.02 Sub-mains circuit 3x10mm2 singles core E.A cu cable drawn in

32mm PVC conduits from loop-in box to consumer unit. 5 Lm
2.03 16.0mm 2 2 core PVC .S.W.A PVC underground E.A cu cable

from meter cubicle to Classroom loop-in box. 10 Lm
2.04 Trenching, laying, Tilling with Hatari tiles and backfilling work. 10 Lm
2.05 Metallic Loop-In box Gauge 18SWG complete with 1-phase cut-
outs 1 No
D EARTHING
2.06 Earthing in accordance with KP&L company requirements, IEE

regulations,the government Electrical Installations regulations and
other statutory requirement. 1 Item
TOTAL FOR ELECTRICALWORKS CARRIED TO GRAND SUMMARY

PROPOSED CONSTRUCTION OF 3 NO. CLASSROOMS BLOCK AND 2 NO.

ECO TOILET BLOCKS AT KIAMWATHI YOUTH POLYTECHNIC
BILL NO. 3: 3 NO. CLASSROOMS BLOCK
SUMMARY
NO. ELEMENT PAGE AMOUNT-KSHS
1 SUBSTRUCTURES YP/CR/2
2 SUPERSTRUCTURE FRAME AND WALLING YP/CR/3
3 ROOF YP/CR/4
4 WINDOWS AND DOORS YP/CR/5
5 FINISHES YP/CR/6
6 ELECTRICAL WORKS YP/CR/7
TOTAL FOR 3 NO. CLASSROOMS BLOCK CARRIED TO GRAND SUMMARY


BLOCK AND 2 NO. ECO TOILET BLOCKS AT
KIAMWATHI YOUTH POLYTECHNIC
BILL NO. 4: ECO - TOILET BLOCK
ELEMENT NO. 1:SUBSTRUCTURES (ALL PROVISIONAL)
A Clear site of all existing structures; dispose arisings as directed 45 Sm
Excavations
B Oversite to remove top soil average 150mm deep and keep on

site for later re-use for landscaping 45 Sm
C Oversite to reduce levels commencing from stripped level

average 300 mm deep. - Cm
D Excavate strip foundation trench starting from stripped level not

exceeding 1.50 meters deep. 32 Cm
E Extra-over all excavation for excavating any class of rock 6 Cm
F Return, fill-in and rum selected excavated materials around

foundations 21 Cm
G Load, wheel and cart away surplus excavated materials and 11 Cm
Fillings and Anti termite treatment
I Hardcore filling in making up levels average 300mm thick in

layers of 150mm maximum thickness 33 Sm
J 50mm thick quarry dust blinding to surfaces of hardcore 33 Sm
K Premise 200 SC' or other equal and approved anti-termite

insecticide treatment applied strictly in accordance with
manufacturer's instructions, to tops of fill and foundation walls 38 Sm
50mm thick mass concrete mix 1:4:8; to bottoms of:
L Strip foundation 21 Sm
M Strip foundation 4 Cm
N 125 mm thick bed 38 Sm
P 250mm (average) wide x 250 mm deep trapezium shaped

thicknessing and hand packing hardcore to two sloping sides 8 Lm
Total carried to collection

August - 2018 YP/TB/1 Toilet Block
A 8mm diameter bars 54 Kg
B 10mm ditto 73 Kg
Mesh Fabric; B.S. 4483
C Reference A142 mesh 200 x 200 mm , weight 2.22 kgs per 38 Sm
D Edge of ground slab 75-150mm high 28 Lm
Substructures walling
E 200 mm thick approved local natural stone walling; roughly

squared; bedding and jointing in cement sand (1:3) mortar and
reinforced with and including 20swg x 25mm wide hoop iron in
every alternate course. 44 Sm
Damp proofing;
F 500 gauge, 200mm welted laps (no allowance made to laps),

horizontal; 1 no. layer laid on compacted quarry dust blinding 38 Sm
Plinth finishes
G 14mm thick 2 No. coatwork cement sand (1:3) render; wood

floated to concrete or blockwork base to walls; external 13 Sm
H Prepare and apply three coats of black bituminous paint on wood

floated rendered plinth surfaces. 13 Sm
Precast concrete standard paving slabs; class 20 (20mm)
J 600 x 600 x 50mm thick, laid to falls on blinded hardcore (m/s)

surface; jointing and pointing in cement and sand (1:3) mortar 19 Sm
COLLECTION
Brought forward from page YP/TB/1
Brought down from page above
TOTAL FOR SUBSTRUCTURES CARRIED TO SUMMARY

ELEMENT NO. 2: SUPERSTRUCTURE FRAME
REINFORCED CONCRETE FRAME
A Beams and Ring beam 3 Cm
B 12mm diameter bars 196 Kg
C 10mm ditto - Kg
D 8mm ditto 88 Kg
E Sides and soffites of beams 35 Sm
WALLING
2-ply bituminous felt damp-proof courses, under walls:
F 150mm wide 42 Lm
Walling in fine chisel dressed stone obtained from an

approved quarry, bedded and jointed in gauged cement:sand
(1:3); and reinforced with 25mm wide x 3mm thick hoop iron
strips at every alternate course in:
G 150mm thick External and Gable walls 56 Sm
H Ditto. Internal walls 27 Sm
I Labour and materials for eaves filling 200mm thick walls average
200mm high to the profile of roof covering sheets 18 Lm
J Raking cutting 200mm thick wall and filling as decsribed above 18 Lm
TOTAL FOR SUPERSTRUCTURE FRAME CARRIED TO SUMMARY

ELEMENT NO. 3: ROOFING
The following in 9No. Roof trusses with nailed or bolted

connections including hoisting and fixing in position not
exceeding 3.60 metres above ground floor level
(All timber in sawn celcured second grade cypress or other

equal and approved)
A 100 x 50mm rafters 37 Lm
B 100 x 50mm tie joist 36 Lm
C 100 x 50mm king posts 4 Lm
D 100 x 50mm struts and ties 36 Lm
E 100 x 50mm wall plate fixed with and including 200mm long
12mm diameter rag bolts cast into beam at 750mm centers 10 Lm
F 75 x 50mm purlins 43 Lm
In wrot cypress
G 250 x 25mm thick facsia/verge boards; nailed 20 Lm
Prepainted, Gauge 30 Corrugated Roofing sheets
H Roof covering; 150mm laps on one end and one and a half
corrugation side lap; nailed to timber purlins (m.s) 42 Sm
I Half round standard ridge/hip cover to match 6 Lm
28Gauged galvanised steel sheet shaped as required
J 300mm girth twice bent flashing with one chased and grouted to
wall in cement and sand mortar 9 Lm
K 600mm wide valley gutter - Lm
Knot, prime and stop; prepare and apply one undercoat and
two coats of gloss oil paint on:
L Timber Surfaces girth 200 - 300mm 20 Sm
TOTAL FOR ROOFING CARRIED TO SUMMARY

ELEMENT NO. 4: DOORS
Metal doors
Purpose made mild steel casement door; 50x50x6mm RHS
framing plugged to concrete or masonry all round; anchored
with 100mm long fishtailed 25 x 25 x 2mm thick angle
section at 300mm centres; single swing door leaf
comprising of 50 x 45 x 3mm RHS stiles, bottom, top and
middle rails; bottom panel infilled with 3mm thick metal
sheet welded to framed sections on one side; top panel
glazed (m.s); complete with hinges, padlock bolt and
receiver, burglar grilles on glazed panels; all welds ground
smooth; one coat red oxide primer before delivery to site:
A Metal Door Size 900x 2100mm high; glazed (m.s) 1 No
B Metal Door Size 1200x 2100mm high; glazed (m.s) 1 No
Wrot Cypress
C 100 x 50 mm; 2 No. labours; plugged door frame 46 Lm
Wrot cypress finishings
D 50 x 35mm moulded architrave 46 Lm
E 25mm moulded quadrants 46 Lm
Timber door size 930 x 2060mm high
F 50mm thick purpose made framed doors consisting of 150 x

50mm pair of styles, top and middle rail and 200 x 50mm bottom
rail, filled with 50mm thick 4 no. moulded, raised and beaded
panels in overall door size: 2 No
G 45 mm thick flush door; ordinary plywood faced on both sides

and lipped on all edges in approved hardwood 5 No
Supply and fix the following iron mongery to UNION
H 100mm steel butt hinges 12 Prs
I 2 Lever mortice lock complete with lever furniture 3 No
J 200mm long Stainless steel Padlock bolt and receiver 5 No
K 100mm long Aluminium Barrel bolt 5 No
L Rubber door stop with rawl bolt fixed to floor 4 No
M Stainless steel Coat/ Hat hook 6 No

Glazing: 4mm thick clear sheet glass to
A Metal with putty; ditto 1 Sm

B General surfaces of glazed casement metal doors 9 Sm
Knot, prime and stop; prepare and apply one undercoat and
two coats of gloss oil paint on:
C General surfaces of timber doors (both sides measured) 32 Sm
D Surfaces; over 100mm but not exceeding 200mm girth; internal 46 Lm
E Ditto not exceeding 100mm girth; internal 92 Lm
COLLECTION
TOTAL FOR DOORS CARRIED TO SUMMARY

ELEMENT NO. 5: WINDOWS
Precast concrete class 20 fair faced all exposed surfaces

bedded and jointed cement and sand (1:3) mortar
A 275 x 50mm thick once rebated and throated window cill 10 Lm
Supply and fix the following purpose made small pane steel
casement windows fabricated from approved mild steel
sections (min. 2.5 mm thick); window comprising of 75mm
high perforated permanent vent and hood at the top and
infilled with mosquito gauze wire; approved pattern 10mm
solid bars burglar proofing grille; metal fixing lugs and fixing
into masonry/concrete; all neccessary fasteners, closers and
hinges; prime all metal surfaces with red oxide primer before
delivery to site:-
B Window size 1500 x 900mm high 2 No
C Window size 600 x 900mm high 1 No
D Window size 1800 x 600mm high 1 No
E Window size 900 x 500mm high 1 No
F Window size 500 x 500mm high 5 No
Glazing; fixed to metal casement with putty
G 4 mm Thick clear sheet glass panes not exceeding 0.10 sm 5 Sm
H Ditto but obscured panes; ditto 2 Sm

I General metal surfaces 14 Sm
TOTAL FOR WINDOWS CARRIED TO SUMMARY

ELEMENT NO. 6: FINISHES
Floor finishes
Mass Concrete mix 1:3:6 in:
A 2000mm long x 300mm wide x 150mm thick Urinal Plinth

complete with sawn formwork to the edges. 1 No
30 mm thick cement and sand (1:4) screed backing to
B Concrete floor beds and slabsto receive floor tiles (m.s) 38 Sm
Floor tiles fixed to cement: sand (1:4) screed bed with
C 12 mm thick ceramic; coloured; non-slip; semi - gloss finish 38 Sm
D 100mm high skirting tile fixed as described before to wall 60 Lm
Wall finishes
E Extra over horizontal and vertical pointing in 10mm thick rod in

cement and sand (1:3) mortar; one coat of bituminous paint. 56 Sm
Plaster;15mm thick, two coat work, cement:sand (1:3) 12mm

first coat; 3mm cement:lime (1:9) putty second coat steel
trowelled to concrete /masonry base generally to:
F Walls, beams and columns; internal 70 Sm
Render; 15mm thick one coat cement :sand (1:3); wood

floated to concrete or blockwork base generally to: -
F Wall, Beams and columns; external 8 Sm
G 14mm thick backing to receive ceramic wall tiles 40 Sm
Approved ceramic wall tiles to B.S. 1281; coloured; fixed in

an approved pattern; bedding and jointing in cement sand
(1:4) mortar, grout with coloured cement to match
H 6mm thick; butt joints straight both ways; to cement sand base
(m/s) to walls internal 40 Sm

Ceiling finishes
A 50 x 50mm sawn cypress brandering 146 Lm
Softboard ceiling lining

B 12mm thick plain softboard "celotex" ceiling board nailed to
timber brandering (m/s); nails punched and puttied 38 Sm
Wrot cypress; well treated and seasoned
C 75 x 25mm moulded wrot cypress cornice 57 Lm
Painting and Decorations
Prepare and apply one undercoat and three coats of first

quality emulsion paint to the following surfaces to:
D Plastered walls internally 70 Sm
E Rendered surfaces externally 8 Sm
F Soft board ceiling boards 38 Sm
G Moulded cornice surfaces not exceeding 100mm girth 57 Lm
COLLECTION
TOTAL FOR FINISHES CARRIED TO SUMMARY

ELEMENT NO. 7: BUILDING FIXTURES
3No. Concrete worktops size 3000 x 600 x 900mm high
A 100mm thick concrete 1:3:6 in plinth 2 Sm
B 75mm thick vibrated reinforced concrete mix (1:2:4) in

suspended worktop slab 2 Sm
C Sawn formwork to soffites of ditto 2 Sm
D Ditto to edges of worktop 75-150mm high 3 Lm
E Ditto to edges of plinth 3 Lm
F 100mm thick natural stone wall in cement:sand (1:4) mortar. 2 Sm
G 12mm thick plaster on ditto 4 Sm
H Ditto to soffites of worktop - Sm
J 12mm cement and sand screed (1:3) trowelled smooth to plinth 2 Sm
K Ditto to top of worktop to receive tiling finish 2 Sm
L 10mm thick ceramic non slip floor tiles on top of slab 2 Sm
TOTAL FOR BUILDING FIXTURES CARRIED TO SUMMARY

ELEMENT NO. 8: MECHANICAL WORKS
SANITARY FITTINGS
Supply, deliver, install, test and commission the following

sanitary appliances complete with all the accessories
including all connections to the services, waste, jointing to
water supply overflows, supports and all plugging and
screwing to walls and floors.
Note:
(i) All sanitary fittings shall be in approved colour.
(ii) The Model and Ref No. indicated is only a guide to the type
and quality of fittings.
(iii) Equivalent and Approved models may be acceptable.
Squatting Water Closet

A Squatting water closet suite in white vitreous china comprising of
wc bowl with top plate and integral foot threads, S trap connector,
9 litres high cistern and fittings and pull chain including siphon,
15mm diameter side inlet ball valve, 20mm diameter side
overflow, plastic flush pipe, inlet connector and cistern supports.
All to be as Twyford Oriental or approved equivalent. 5 No
Wash Hand basin (WHB)

B Wash hand basin size 406 x 305mm with one tap holes and
chain stay hole, 32mm diameter chrome plated pop up chain
waste, concealed wall brackets, chrome plated single tap hole
basin mixer as Cobra and chrome plated bottle trap (32mm 'P'
trap) with 75mm seal. The wash hand basin to be as Twyfords
'Sola 510' or equal and approved. 4 No
Urinal Slab
C 2400 x 1200mm high Stainlesssteel Urinal slabcomplete for four
persons chrome plated flush pipes, 7.5 litres ceramic automatic
cistern, 40mm heavy duty plastic bottle trap and 40mm diameter
chrome plated outlet with grating firmly fixed on the wall with
chrome plated screws. The fittings shall be as Twyfords or equal
and approved. 1 No
Toilet Roll Holder

D Toilet roll holder in vitreous china in white colour of size 165 X
165mm and recessed into wall. Toilet roll holder to be as
"Twyfords semi recessed and ornamental" 6 No
Mirrors
E 6mm thick polished glass size 610 x 497mm, siverbacked mirror
with bevelled edges, plugged and screwed to wall with 4No
chrome plated chromepacked screws and 5mm thick foam back
rest. 4 No
Total Carried Forward

Total Brought Forward
Flexible Tubing
A 15mm diameter x 300mm long flexible connectors complete with
integral chrome plated angle valve for connecting the sanitary
fitting to water supply. To be as Cobra or equal and approved. 11 No
Robe hook
B Robe hook in Satin Aluminium to be mounted by concealed
screws to wall wedges. To be as Twyfords Spectrum 2000
accessories or equal and approved. 5 No
WATER STORAGE TANK

C Supply, deliver and install a PVC Water storage tank of capacity
1,000 litres. The tank should be complete with cover, ball float
valve, inlet and outlet connections and overflow connection. The
tank should be as " KENTANK" or approved equivalent. Allow for
hoisting, placing and positioning the tank on raised platform (m.s)
2.7m above existing ground level 1 No
E 25mm diamer ppr pipe 5 Lm
F 25mm diameter elbow 4 No
G 25 x 20mm diameter reducer 1 No
H 25mm diameter union 2 No
I 25mm diameter nipple 5 No
J 25mm diameter gate valve as pegler 2 No
K 25mm diameter plain socket 4 No

INTERNAL PLUMBING
Supply, deliver and install pipes, tubing and fittings as described
and shown on the drawings. The pipes shall be PN 25 PPR pipes
where exposed to adverse weather condition and all conforming
to the current European standards for PPR installations and to
the Engineers approval, pipe jointing shall be by polyfusion or use
of electric coupling. Rates must allow for all Metal/plastic
threaded adaptors where required for the connection of sanitary
fixtures, valves, sockets, sliding and fixed joints, support
raceways, isolating sheaths, elastic materials, expansion arms
and bends, crossovers, couplings, clippings, connectors, joints
etc. as required in the running lengths of pipework and also
where necessary, for pipe fixing clips, holder bats plugged and
screwed for the proper and satisfactory functioning of the system.
The pipes will be pressure tested before the plastering of wall
commences and as per the manufacturers recommended testing
pressures.
Pipes
A 20mm ppr pipe 35 Lm
Extra over pipe work for
B 20mm diameter Tee 10 No
C 20mm diameter union 10 No
D 20mm diameter nipple 11 No
E 20mm diameter elbow 8 No
F 20 x 15mm diameter reducer 11 N0
G 20mm diameter plain socket 10 No
H 15mm diameter female socket 10 No
Taps and Valves

J 20mm diameter pillar tap as pegler complete with stand pipe 1 No
K 15mm diameter angle valve 11 No
M 20mm gate valve as pegler 2 No

INTERNAL FOUL WATER DRAINAGE
Supply, deliver and install the following UPVC, MUPVC, soil and
UPVC soil and Waste systems c/w fittings
A 100mm diameter heavy duty brown pipe class 'D' 20 Lm
B 100mm diameter heavy duty grey pipe class 'D' 6 Lm
C 50mm diameter ditto 18 Lm
D 40mm diameter ditto 5 LM
Extra over UPVC pipe for the following
E 100mm diameter long radius bend 6 No
F 100mm diameter inspection bend 6 No
G 100mm diameter vent cowl 1 No
H 100mm weathering apron 1 No
I 100 x 50mm diameter floor trap and grating 3 No
J 100mm diameter gulley trap 2 No
K 100mm diameter single branch 2 No
L 100mm diameter access cap 2 No
K 50mm diameter sweep tee 4 No
L 50mm diameter access cap 4 No
M 40mm diameter sweep Tee 3 No
N 40mm diameter access cap 3 No

DISABLED TOILET FACILITY

A A completely assembled unit of wheel chair accessible WC/WHB
disabled toilet combination facility comprising: (i) A close coupled
white in colour WC bowl with horizontal outlet complete with 7.5L
cistern complete with fittings and additional cover clip for
additional security. 100mm high Avalon seat ring with chrome
plated metal hinges. 1 Set
(ii) Wall mounted wash hand basin with one L/Hand or R/Hand
offset tap hole and chain stay hole, wall brackets, lever action
chrome plated 15mm diameter tap, chrome plated chain waste
32mm,
(iii) 4No. 600mm diameter long rails.
(iv) 1No. Hinged support rail and back support rail. All in nylon
coated alluminium.
(v) Mirror 400 x 900mm high fixed 900mm above the floor.
The whole facility to conform in all aspects to the requirements of
To be as Twyfords AVALON - D.O.C.M pack or equal and
approved.
B Allow for testing and commissioning of the plumbing and

drainage system to the satisfaction of the Engineer. Item
C Allow for builders work in relation to plumbing and drainage

works Item
TOTAL FOR MECHANICAL WORKS CARRIED TO SUMMARY
ELEMENT NO. 9: INSPECTION CHAMBERS
The following in 1 No. Inspection Chamber internal size 600 x

450 x 600 mm average depth.
A Clear site of all existing structures; dispose arisings as directed 2 SM
B Excavate pit for Inspection chamber starting from ground level

and not exceeding 1.5 metres deep. 2 CM
C Return, fill in and ram selected excavated materials from site. 1 CM
D Load, cart away and dispose extra excavation materials to sites

approved by the local authories and as directed. 1 CM
Concrete ( 1:4:8 to 40 mm gauge ) as described in :-
E 50 mm blinding under manhole bottom slab 0.3 SM
Total Carried forward

Total Brought forward
Concrete (1:3:6) as described in :-
A 150mm thick benching size 600x450mm with 15mm thick

waterproof cement:sand (1:2) rendering steel trowelled smooth
including forming 150mm half round channels 800mm long. 1 NO
B 100 mm thick manhole bottom slab 0.3 SM
C 150 mm thick suspended Manholes cover slab 0.3 SM
Sawn formwork as described to :-
D Soffites of suspended slab. 0 SM
E Edge of bed 75 to 150 mm high 2 LM
F Edge of Suspended slab ditto 2 LM
G Extra over for boxing for rebate of manhole frame and cover 1 NO
H 10 mm diameter 5 KG
Medium dressed approved natural quarry stone walling in

cement and sand (1:3) mortar as described :-
I 150 mm walling reinforced as described 5 SM
Sulphate resistant water proof cement and sand (1:4) render

internally to walls steel trowelled smooth
J 12 mm thick waterproofed cement and sand ( 1:2 ) render to

walls steel trowelled hard and smooth internally. 4 SM
Cast iron manhole cover :-
K 600 x 450 mm approved medium duty coated cast iron manhole

cover and frame and bedding frame in cement and sand (1:2)
and setting frame in grease. 1 NO
Total Carried forward

Total Brought forward
Labour and material
A Building in ends of 100mm diameter pipes to manholes 1 NO
B Ditto, 150 mm diameter ditto 2 NO
Prepare and apply one undercoat and two finishing coats

black bituminous paint
C To Cast iron manhole coversand Framing (bsm) 1 SM
TOTAL FOR 1 NO. INSPECTION CHAMBER

x3
TOTAL FOR 3 NO. INSPECTION CHAMBERS CARRIED FORWARD
PROPOSED CONSTRUCTION OF 3 NO. CLASSROOMS BLOCK AND 2 NO.

ECO TOILET BLOCKS AT KIAMWATHI YOUTH POLYTECHNIC
BILL NO. 4: ECO - TOILET BLOCK
SUMMARY
NO. ELEMENT PAGE AMOUNT-KSHS
1 SUBSTRUCTURES YP/TB/2
2 SUPERSTRUCTURE FRAME YP/TB/3
3 ROOF YP/TB/4
4 DOORS YP/TB/6
5 WINDOWS YP/TB/7
6 FINISHES YP/TB/9
7 BUILDING FIXTURES YP/TB/10
8 MECHANICAL WORKS YP/TB/15
9 INSPECTION CHAMBERS YP/TB/17
10 ALLOW FOR ELECTRICAL WORKS ITEM
TOTAL FOR 1 NO. ECO- TOILET BLOCK

x2
TOTAL FOR 2 NO. ECO-TOILET BLOCKS CARRIED TO GRAND SUMMARY
COUNTY GOVERNMENT OF KIRINYAGA
ITEM DESCRIPTION RATE AMOUNT-KSHS
PROPOSED CONSTRUCTION OF 3 NO. CLASSROOMS BLOCK AND 2

NO. ECO TOILET BLOCKS AT KIAMWATHI YOUTH POLYTECHNIC
BILL NO. 5: PROVISIONAL SUMS
The following provisional items are to be expended only as

INSTRUCTED by the PROJECT MANAGER; priced in accordance with
the conditions of the contract relevant to this project and measured
and valued on completion fof the works or deducted in whole if not
required.
3000 Litres Bio Digester Septic Tank System

A Kenya Shillings Five Hundred Thousand (Kshs.500,000.00) only for the
construction and Installation of a Bio-Digester waste treatment system
complete from the first manhole (m/s) to testing and commissioning by a
Nema approved Specialist to the satisfaction of the PM. SUM 500,000.00
Contigencies
B Kenya Shillings Five Hundred (Kshs. 500,000.00) only SUM 500,000.00
TOTAL FOR PROVISIONAL SUM CARRIED TO GRAND SUMMARY 1,000,000.00

Director of Public Works
August - 2018 PS/1
COUNTY GOVERNMENT OF KIRINYAGA
PROPOSED CONSTRUCTION OF 3 NO. CLASSROOMS BLOCK AND 2 NO. ECO TOILET

BLOCKS AT KIAMWATHI YOUTH POLYTECHNIC
GRAND SUMMARY
FOR BIDDER'S FOR OFFICIAL

ITEM DESCRIPTION PAGE
USE (KSHS) USE (KSHS)
1 PARTICULAR PRELIMINARIES PP/9
2 GENERAL PRELIMINARIES GP/13
3 3 NO. CLASSROOMS BLOCK YP/CR/8
4 2 NO. ECO-TOILET BLOCKS YP/TB/17
5 PROVISIONAL SUMS PS/1 1,000,000.00
TOTAL CARRIED TO FORM OF TENDER KSHS
AMOUNT IN WORDS. Kenya Shillings …………………………………………….………………………………………………

………………………………………………………………………………………….……………………………………………….
……………………………………………………………………………………..Cents ……………………………………………
NAME OF TENDERER ……………………………………………….……………………………………………………………..
Address ……………………………………...…………………………………………………………………………………………
Signature and Date …………………………………………………………...………………………………………………………
WITNESS ……………………………………………….………………………………………………………………………………
Address ……………………………………...…………………………………………………………………………………………
Signature and Date …………………………………………………………...………………………………………………………

Director of Public Works
April - 2018 GS/1

Proposed Construction of 3 No. Classrooms Block and 2 No. Eco Toilet Blocks at Kiamwathi

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ITEM DESCRIPTION AMOUNT - KSHS

PROPOSED CONSTRUCTION OF 3 NO. CLASSROOMS

A PRICING ITEMS OF PRELIMINARIES

B DESCRIPTION OF THE WORKS AND SCOPE OF CONTRACT

D FIRM PRICE CONTRACT

E VALUE ADDED TAX

B CORRECTION OF ERRORS IN TENDER

B CONTRACT COMPLETION PERIOD

B PREVENTION OF ACCIDENT, DAMAGE OR LOSS

C EXISTING BUILDINGS AND SERVICES

F NCA, NEMA, WELFARE, OCCUPATIONAL HEALTH AND

A PROJECT IDENTIFICATION AND PUBLICITY SIGNBOARD

B PROJECT PUBLICITY BOARD SIGNAGE

C PROJECT MANAGEMENT EXPENSES

II PARTICULARS OF INSERTIONS TO BE MADE IN APPENDIX TO

Period of Final Measurement 3 Months From Practical completion

Defects Liability Period 6 Months from Practical completion

Date for Possession To be agreed with the Project Manager

Date for Completion To be 20 Weeks from the date of Site

Liquidated and Ascertained damages At the rate of 0.05% of the

Period of Interim Certificates Monthly

Period of Honouring Certificates 30 days

Percentage of Certified Value Retained 10%

Limit of Retention Fund 10%

The Price Adjustment Clause SHALL NOT apply

Price for VAT should be included in the tenderer's rates

Brought forward from page PP/1

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Brought forward from page PP/4

Brought forward from page PP/5

Brought forward from page PP/6

Brought forward from page PP/7

Brought forward from page PP/8

TOTAL FOR PARTICULAR PRELIMINARIES CARRIED TO

PROPOSED CONSTRUCTION OF 3 NO. CLASSROOMS BLOCK

A PRICING ITEMS OF PRELIMINARIES AND PREAMBLES

S.M. Shall mean square metre

L.M. Shall mean linear metre

MM Shall mean Millimetre

Kg. Shall mean Kilogramme

No. Shall mean Number

Prs. Shall mean Pairs

B.S. - Shall mean the British Standard Specification Published

m.s. Shall mean measured separately.

a.b.d Shall mean as before described.

B EXCEPTIONS TO THE STANDARD METHOD OF MEASUREMENT

C ALTERATIONS TO BILLS, PRICING, ETC.

D VISIT SITE AND EXAMINE DRAWINGS.

E AREA TO BE OCCUPIED BY THE CONTRACTOR

A ACCESS TO SITE AND TEMPORARY ROADS.

B WATER AND ELECTRICITY SUPPLY FOR THE WORKS

C SANITATION OF THE WORKS

A SECURITY OF WORKS ETC.

B OFFICE FOR THE PROJECT MANAGER

C CONTRACTOR'S SUPERINTENDENCE/SITE AGENT

A SCAFFOLDING, PLANT, TOOLS AND VEHICLES

A MATERIALS ARISING FROM EXCAVATIONS

B MATERIALS FROM DEMOLITIONS