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    National Asset Registry Template Manual Version 07.19.2018 (For Department of Education)

    Uploaded by

    Vilma Tayum
    This document provides a template for a National Asset Registry for the Department of Education. It outlines 14 sections with various data fields to collect information on education assets, including: general information like asset names and locations; financial information like acquisition costs and appraised values; insurance details; and technical specifications for buildings. The template aims to standardize asset data collection and management for the Department of Education.

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd

    National Asset Registry Template Manual Version 07.19.2018 (For Department of Education)

    Uploaded by

    Vilma Tayum
    127 views6 pages
    This document provides a template for a National Asset Registry for the Department of Education. It outlines 14 sections with various data fields to collect information on education assets, including: general information like asset names and locations; financial information like acquisition costs and appraised values; insurance details; and technical specifications for buildings. The template aims to standardize asset data collection and management for the Department of Education.

    Original Title

    NARS-Manual

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    This document provides a template for a National Asset Registry for the Department of Education. It outlines 14 sections with various data fields to collect information on education assets, including: general information like asset names and locations; financial information like acquisition costs and appraised values; insurance details; and technical specifications for buildings. The template aims to standardize asset data collection and management for the Department of Education.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    127 views6 pages

    National Asset Registry Template Manual Version 07.19.2018 (For Department of Education)

    Uploaded by

    Vilma Tayum
    This document provides a template for a National Asset Registry for the Department of Education. It outlines 14 sections with various data fields to collect information on education assets, including: general information like asset names and locations; financial information like acquisition costs and appraised values; insurance details; and technical specifications for buildings. The template aims to standardize asset data collection and management for the Department of Education.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 6

    National Asset Registry Template Manual Version 07.19.

    2018
    (For Department of Education)

    I. General Information
    A. National Asset Registry Number: (Leave Blank for ARD use)
    B. Organization Code: Agencies Code in UACS format. Should be the
    agency code of the agency booking the property.
    - Department Code (2 digit), Agency Code (3 digit), Operating
    Unit (2 digit), Lower Level Operating Unit (5 digit)
    i.eDepEd, Office of the Secretary, Region, NCR
    -DepEd- NCR, Valenzuela - “070010813016”
    Source:
    http://www.uacs.gov.ph/resources/uacs/organization/agency
    C. School Identification Number: Per DepEd identification system
    D. Property Type: As per General Accounting Manual (GAM) account
    code.
    i.e. 10604010-00 - building, 10604020-00 - school building,
    land -10601010-00
    E. Asset name: proper/common name - i.e. A Deato Elem. School Bldg 2
    F. Property Number/ Identification code: property number of the asset
    in the RCPPE or per DepEd format
    -Region-Division-School abbreviation – Bldg No.
    i.e. NCR-PSY-ADES-Bldg1 where:
    NCR - National Capital Region
    PSY - Division of Pasay City
    ADES - Agapito Diaz Elementary School
    Bldg1 - Building Number

    G. Container Property Number: Property number of land/lot in which a


    building or several buildings are compounded.
    H. Acquisition Date: Date of acceptance or date when the responsibility
    of the property is officially transferred to the Agency.
    I. Acquisition Mode: Per DepEd defined mode of acquisition
    i. Purchased – Asset was procured or bought by DepEd
    ii. Constructed – Asset was constructed by DepEd
    iii. Transfer – Asset was constructed by private entity/ Government
    Agency or International Organization (i.e. by DPWH, WB, JICA)
    iv. Donation – Asset was received from private entity or LGU
    J. Reference Number: documentary reference number (CTC number,
    TC number, OR, CR, JEV No.).
    K. Serial Number: (no need to fill up)
    L. Remarks: Any additional information, notification on status of property
    i.e. property was never appraised etc.

    M. Location - will be used to locate the asset


    a. House/bldg/lot/block No:
    b. Street name: Address of location of the
    Property
    c. Subdivision/Purok:
    d. PSGC/ Barangay Code: Philippine Standard Geographic Code.
    All barangays in the country has a 9 digit code, please refer to 
    http://nap.psa.gov.ph/activestats/psgc/publications/PSGC
    %20Publication%20DEC2017.xlsx
    e. Longitude and Latitude: Please refer to 
    https://support.google.com/maps/answer/18539?
    co=GENIE.Platform%3DDesktop&hl=en on how to get the
    coordinates using google maps
    N. Legal Information
    a. Owner: legal owner, not all government land and buildings
    being used are owned by the government but is essential to
    government operations.
    b. Legal impediments: Comment any legal problems with the
    property (under litigation, with on-going case with case #...etc).
    c. Transferred From: Information of theoriginal owner.
    d. Transferred To: RecipientInformation.
    e. Date of Transfer: Date of transfer from the original owner to the
    recipient i.e. Donation from owner to the Agency.
    II. Financial Information –For financial information, if value presented is not
    the current year, state the year of the valuation. (From Accounting Office)

    A. Acquisition Cost:Amount of the acquisition cost of the asset.


    B. Book Value:Amount recorded as book value of the asset.
    C. Depreciation:Refers the accumulated depreciation.

    National Asset Registry Template ManualDepEd 07192018 2


    D. Asset Life:Refers to the estimated number of years of which the asset
    will be useful or the asset lifespan.
    E. Number of years use:Refers to the number of years the asset has
    been used/utilized.
    F. Remaining Life:Asset Life less number of years used
    G. Market Value/ Sound Value:Refers to the market value of the land, or
    sound value for buildings/ school buildings. It is the estimated worth of
    an asset that is based on how much a buyer would be willing to pay the
    seller in an arm’s length transaction.
    H. Assessed Value:Refers to the value placed on taxable property by the
    assessor for ad valorem tax purposes, synonymous to taxable value
    I. Appraised Value:Refers to the assigned value of the appraiser
    J. Date of Appraisal:Refers to the date the asset appraised
    K. Improvements:Refers to the capital improvements made to the asset
    extending the use or life.
    L. Date of Improvement:Refers to the date of which the asset is
    improved
    M. Mode of Disposal:-Do not fill up-
    N. Disposal Value: -Do not fill up-
    O. Currency: -Do not fill up-
    P. Replacement Value:(can be the amount insured or book value if no
    value available, is the cost of replacing/ reconstructing a structure)
    i. Asset:for structure (building/ school building)
    ii. Contents:owned by the DepEd, contained inside the structure
    iii. Total:Total amount of the asset plus contents.
    III. Insurance Details - This information may be provided by the office who
    keeps the insurance policy, if any. Please note that all the information
    needed here can be found in the insurance policy. Further, no need to fill
    up insurance information for land property type of asset. For building and
    school sites, if insured, fill up the sum insured information, if not, provide
    only sum insurable information.
    A. Sum Insurable (In cases asset is not insured)    
    i. Asset:Book Value or value requested to be covered by insurance

    National Asset Registry Template ManualDepEd 07192018 3


    ii. Contents: Book Value or value requested to be covered by
    insurance Total: Total Amount Value of the asset plus the content.
    B. Insurer Name or ID:Name of the Insurer (GSIS or private insurer)
    C. Issuing Branch:Branch office of insurer
    D. Insured Name: Name of Agency
    E. Policy Number:Insurance number provided by insurer
    F. Type of Policy/Coverage:Perils covered by the insurance (Item Perils)
    G. Period: Validity (to – from) of insurance
    H. Underwriting year:Year policy was issued
    I. Currency: Currency of insurance
    M. Sum Insured - (for insured assets, per item entry
    Cat – catastrophic; non-cat – non-catastrophic coverage)
    i. Asset:
    -Cat:Amount of coverage for catastrophic events e.g. earthquake,
    floods etc.
       -No Cat:e.g. Basic fire coverage
    ii. Contents:
    -Cat:Amount of coverage for catastrophic events e.g. earthquake,
    floods etc.
      -No Cat: e.g. Basic fire coverage
    iii. Total:
    -Cat:Total of Asset and content
       -No Cat:Total of Asset and content
    O. Premium      
    i. Asset:
    -Cat:Amount of coverage for catastrophic events e.g. earthquake,
    floods etc.
       -No Cat:e.g. Basic fire coverage
    ii. Contents:
    -Cat:Amount of coverage for catastrophic events e.g. earthquake,
    floods etc.
      -No Cat:e.g. Basic fire coverage
    iii. Total:
    -Cat:Total of Asset and content

    National Asset Registry Template ManualDepEd 07192018 4


       -No Cat:Total of Asset and content
    P. Deductible      
    i. Asset:
    -Cat:Amount of coverage for catastrophic events e.g. earthquake,
    floods etc.
      -No Cat:e.g. Basic fire coverage
    ii. Content:
    -Cat:Amount of coverage for catastrophic events e.g. earthquake,
    floods etc.
       -No Cat:e.g. Basic fire coverage
    iii. Total:
    -Cat:Total of Asset and content
       -No Cat:e.g. Basic fire coverage
    IV. Specification
    A. Buildings/ School Site– Refer to floor plan (blue print), DILG –
    Bureau of Fire Building Information Sheet (for fire and earthquake drill)
    i. Date of Construction – date structure was constructed
    ii. Area per floor (m²) -
    iii. Total Area of construction floor (m²) – Area per floor multiplied by
    number of floors
    iv. Grade–Building classification
    v. Number of Floors – floors / building storey
    vi. Number of basements – if structure has basement
    vii. Lot area (m²) – land area
    viii. Occupancy - as identified by DepEd
    a. School Building
    b. Administrative Building
    ix. School Classification – as identified by DepEd
    a. Elementary
    b. Secondary
    c. Integrated
    d. Special
    x. Materials (per building blue print/ plan)
    i. Walls

    National Asset Registry Template ManualDepEd 07192018 5


    ii. Mezzanines
    iii. Roofs
    iv. Columns
    v. Joist/Girders
    xi. Mitigation Measures
    i. Number of Fire Extinguishers
    ii. Number of Sprinklers
    iii. Flood Defense
    xii. Actual Usage (area in m²)
    i. Classroom
    ii. Audio-visual
    iii. Canteen
    iv. Clinic
    v. Computer Room
    vi. Conference Room
    vii. Administrative
    viii. Laboratory/ies
    ix. Library
    x. Supply room
    xi. Others
    B. Land
    i. Elevation
    ii. Vertices
    iii. Lot Area (m²)
    iv. Security
    v. Occupancy

    *Note: Certain fields are included for full implementation use and need not be filled
    out if not applicable.

    Noted by:

    AMOR ROLLYN D. DAIS KIM HOWELL L. HONOR


    Asset Registry Division Information Systems Management
    CTOO II CTOO I

    National Asset Registry Template ManualDepEd 07192018 6

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