This document outlines the process for liquidating cash advances within the Schools Division. It provides details on who can avail of the service, availability, duration, and steps. The service is available Monday to Friday from 8am to 5pm with no noon break. Eligible personnel include SDO personnel, school heads, teachers, and non-teaching staff. The liquidation must be completed within 90 minutes. The process involves submitting documents, pre-auditing for completeness, recording the liquidation report, preparing journal vouchers, and transmitting to the Commission on Audit for post-audit.
This document outlines the process for liquidating cash advances within the Schools Division. It provides details on who can avail of the service, availability, duration, and steps. The service is available Monday to Friday from 8am to 5pm with no noon break. Eligible personnel include SDO personnel, school heads, teachers, and non-teaching staff. The liquidation must be completed within 90 minutes. The process involves submitting documents, pre-auditing for completeness, recording the liquidation report, preparing journal vouchers, and transmitting to the Commission on Audit for post-audit.
This document outlines the process for liquidating cash advances within the Schools Division. It provides details on who can avail of the service, availability, duration, and steps. The service is available Monday to Friday from 8am to 5pm with no noon break. Eligible personnel include SDO personnel, school heads, teachers, and non-teaching staff. The liquidation must be completed within 90 minutes. The process involves submitting documents, pre-auditing for completeness, recording the liquidation report, preparing journal vouchers, and transmitting to the Commission on Audit for post-audit.
This document outlines the process for liquidating cash advances within the Schools Division. It provides details on who can avail of the service, availability, duration, and steps. The service is available Monday to Friday from 8am to 5pm with no noon break. Eligible personnel include SDO personnel, school heads, teachers, and non-teaching staff. The liquidation must be completed within 90 minutes. The process involves submitting documents, pre-auditing for completeness, recording the liquidation report, preparing journal vouchers, and transmitting to the Commission on Audit for post-audit.
SDO Personnel, School Heads, Teachers, Non-Teaching Personnel
Duration: within 90 minutes
Flowchart
START
Receive the Liquidation Report
and supporting documents
Pre-audit and Check the adequacy
& completeness of documents
NO Are the documents correct & Return the documents for attachments complete? completion. END
YES
Records the LR in the logbook with Prepare the Transmittal to COA
assigned LR #, book-up and prepares and submit the Liquidation report the Journal Entry Vouchers (JEV) to be for post audit. attached in the LR. Prepared by: Recommended by: Approved by:
PAUL ANDY D. DEBLOIS REX T. BARBIN JOSE L. DONCILLO, CESO V
Department Head Quality Management Representative Schools Division Superintendent
With PRISM and BETTER Schools, we LEAP !
With PRISM and BETTER Schools, We LEAP! ACC- 02
Revision Page 2 of Code: 03 2
Date Effective: 28 January 2021
Liquidation of Cash Advances
How to avail of the Service?
Duration of Step Applicant/ Service Provider Activity (Under Person in Fees Form client Normal Charge Circumstances) Submit the Receive the Liquidation Within 5 minutes Admin. Asst. N/A 1 Liquidation Report and supporting II/Receiving Report documents Clerk Pre-audit and Check Within 30 minutes Admin. Asst. N/A the adequacy & III/authorized 2 completeness of employee documents Records the LR in the Within 30 minutes Admin. Asst. N/A logbook with assigned III/authorized LR #, book-up and employee 3 prepares the Journal Entry Vouchers (JEV) to be attached in the LR. Prepare the Transmittal Within 30 minutes Admin. Asst. N/A to COA and submit the III/authorized 4 Liquidation report for employee post audit. END OF PROCESS
Prepared by: Recommended by: Approved by:
PAUL ANDY D. DEBLOIS REX T. BARBIN JOSE L. DONCILLO, CESO V
Department Head Quality Management Representative Schools Division Superintendent
