Spare Part Development

COS, EOC Noida
NTPC R&R Colony, Darlipali NTPC Bhadla NTPC Kudgi
Spare Parts
Development
NTPC Koldam NTPC Kayamkulam NTPC Rojmal
24-Jun-2020
Follow us on: /ntpc1 /ntpcltd1 /ntpclimited /Company/ntpc /ntpclimited

Requirement Click to edit
of Spare Master
Part title style
Development
 The spares for maintenance are mostly met from the (OEM/OES) both indigenous and
imported.
 Dependence on continued import and indigenous proprietary procurement is expensive and
leads to long delivery periods which increases inventory.
 For huge requirement of spares it is imperative to develop alternative sources of supply of
spare parts which will cut down the procurement cost, lead time and curb monopolistic
practices.
 The development of spares requires continuous efforts
o identification of spares to trial runs,
o assessment of performance of spares supplied by vendors
o Enlistment of successful vendors for developed items
Copyright © 2016 Your Company All Rights Reserved. 2

IdentificationClick to edit Master
of Spares title style
for Development
SPD cell comprising senior executives having experience in O&M finance, materials, quality
assurance shall be formed at site and at Corporate Centre.
Spare parts shall be identified for development purpose on the following criteria.
a) Spares of imported origin.
b) Spares whose manufacture has been discontinued or spares for which no response from
the manufacturer.
c) Spares of indigenous proprietary origin.
i. Spares of vital/essential in nature, long/irregular delivery period from original
equipment manufacturer/original equipment suppliers (OEM/OES) and not of high
end technology.
ii. Spares common among various NTPC projects.
iii. Spares generally bought out items and only assembled by OEM/ OES.
iv. High consumption spares.
v. High value spares and not of very sophisticated technology involved.
IdentificationClick to edit Master
of Sources title style
/ Vendors
• Vendors/suppliers shall be identified with the help of press/internet advertisements,
exhibitions, Internet/DGTD/Manufacturers, trade / NSIC / MSME directories and
users’/other projects’ past experience/ .
• This will ensure that all parties concerned are given equal opportunity.
• Introductory letters received from vendors and advertisements pusblished in leading
newspapers/journals/various sites on internet, etc.
• Information may be obtained from Director General of Technical development
regarding items licensed for same/allied items.
• Sub-vendors of main suppliers of equipment can also be identified with the help of
CQA.
• Indian sources of foreign vendors can also be considered.

Click to edit
Vendor Assessment Master title style
& Registration
• The vendors shall be required to furnish the details such as technological expertise,
financial soundness, manufacturing/testing facilities and past performances with regard
to supply and quality of same/similar items in the prescribed performa, which may be
modified from time to time based on the feedback received from site.
• This shall be screened by a screening committee consisting of members from Finance,

Materials, O&M & QA.
• The committee will recommend a list of vendors for undertaking development of items,
based on their capability and capacity.

Click to edit
Vendor Assessment Master title style
& Registration
• Suppliers’ works may be visited, if necessary.
• Wherever QA facility is not available. Quality aspects would be taken care by site O&M except in high
value, vital and critical items where matter may be referred to CQA.
• Regional inspection office representative shall associate with assessment of vendors.
• Vendors already registered with DGTD/NSIC/NTPC site/CQA need not to be reassessed.
• Screening committee can straight away register these vendors for those items for which they are
registered.
• Based on the final evaluation as mentioned, the vendors are registered provisionally with NTPC
subject to final enlistment after approval of the competent authority as per D.O.P.
• Unsuccessful vendors may be deleted from the list of registered vendors with the approval of
competent authority on case to case basis.
• Where no QA facility is available with vendor, his tie-ups, if any, with reputed test houses may be
considered during vendor assessment/registration.

Enquiry Click to edit Master title style
• Enquiry will be floated by site materials deptt. to all registered vendors including
OEM/OES. In case more than one vendor is not available in the approved vendor list for a
particular item as per DOP, enquiry can be floated even to single vendor with a approval
of competent authority.
• In case it is foreseen that the vendors may not come forward for developmental enquiry
due to uneconomical quantities, bids, may be invited in three parts:
i) Rate for quantity as per NTPC enquiry.
ii) Rate for minimum order quantity, if any, stipulated by the vendor.
iii) Rate for 90%, 60%, 40% of the minimum order quantity in case minimum order qty. is
higher than the enquiry quantity.
• Appropriate qty. to be decided at the time of placement of developmental order on case
to case basis.

Placement ofClick to edit Master title
Developmental Order style
• A negotiation/tender committee shall be formed for placement of developmental orders.
• Developmental order can be placed by Matls. Deptt, after approval of CA based on committee
recommendations.
• The negotiation committee while fixing the price will also consider the estimated cost/original
price of spares/items, specific investment and infrastructure made by the vendor.
• If required necessary support including providing raw material may be extended to vendors on
case to case basis. In such cases appropriate cost compensation towards such support will also
be considered in evaluation of the bids.
• All possible manufacturing/engineering/testing assistance required for development will be
given to the vendors, if required.
• In case multiple offers are available before tender committee against single item, negotiated L1 rate,
terms and conditions may be offered as counter offer to other bidders and if same is acceptable to them,
committee will propose to issue more than one purchase order against single item.
• However, as these are developmental orders, tender/negotiation committee can recommend issuing of
more than one purchase order for an item on other vendors apart from lowest evaluated bidder by
matching their quoted prices and terms & conditions to those of the lowest evaluated bidder.
• In extreme cases only order on other vendors other than the lowest evaluated vendor can be placed at
different rates which should be as close to the lowest as possible with the approval of one level higher
than the normal approving authority.

Click to edit Master title style
 A developmental spare should be declared as developed only when:
• Its performance should be such that it is a substitute of spare part already supplied by
OEM/OPS.
• Improvement in lead period.
• Economy in price with respect to life of OEM/OPS.
• A sizeable amount of foreign exchange is saved.
 On satisfactory performance of spares so developed, the successful vendors shall be enlisted by &
the same shall be circulated by CPC to all projects/ sites to meet their future requirements from
the enlisted vendors.
 CPC will keep the control over the no. of vendors already developed by various projects for the
same items. If sufficient nos. of vendors are developed, further activity may be stopped.
 Till the items are successfully developed and so declared as developed and further enlisted, there
shall not be any restriction in placing and continuing the orders on proprietary suppliers OEM/OES,
irrespective of imported or indigenous. Further enlistment can go on. However, to meet our
regular requirement enquiries are to be sent only to enlisted parties including OEM/OES.
Click to edit Master title style
THANK
YOU

Spare Part Development

Uploaded by

Copyright:

Available Formats

Spare Part Development

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Spare Part Development

Uploaded by

Copyright:

Available Formats

COS, EOC Noida

NTPC R&R Colony, Darlipali NTPC Bhadla NTPC Kudgi

Follow us on: /ntpc1 /ntpcltd1 /ntpclimited /Company/ntpc /ntpclimited

Copyright © 2016 Your Company All Rights Reserved. 2

Copyright © 2016 Your Company All Rights Reserved. 4

• This shall be screened by a screening committee consisting of members from Finance,

Copyright © 2016 Your Company All Rights Reserved. 5

Copyright © 2016 Your Company All Rights Reserved. 6

Copyright © 2016 Your Company All Rights Reserved. 7

Copyright © 2016 Your Company All Rights Reserved. 8

Copyright © 2016 Your Company All Rights Reserved. 10

You might also like