NATIONAL BOARD OF ACCREDITATION

FORMAT FOR
SELF ASSESSMENT REPORT (SAR)
FOR ACCREDITATION OF
MCA PROGRAMME
(TIER-II)

NATIONAL BOARD
OF ACCREDITATION

4th Floor East Tower, NBCC Place

Bhisham Pitamah Marg, Pragati Vihar
New Delhi 110003
P: 91(11)24360620-22, 24360654
Fax: 91(11) 24360682

(January, 2013)

1
 Contents

Title Page No.

PART- A
1. Institutional Information 3

2. Departmental Information 8

3. Programme Specific Information 10

PART- B
1. Vision, Mission and Programme Educational Objectives 12
2. Programme Outcomes 14
3. Programme Curriculum 16
4. Students’ Performance 18
5. Faculty Contributions 22
6. Facilities and Technical Support 29
7. Academic Support Units and Teaching-Learning Process 32
8. Governance, Institutional Support and Financial Resources 35
9. Continuous Improvement 42

Declaration 44

2
 Self Assessment Report (SAR)
Part A

I. Institutional Information
I.1. Name and address of the institution and affiliating university:
(Instruction: The name, address of the institution, and the name of the university,
which has given affiliation to this institution, are to be listed here.)

I.2. Name, designation, telephone number, and e-mail address of the contact person
for the NBA:
(Instruction: The name of the contact person, with other details, is to be listed
here.)

I.3. History of the institution (including the date of introduction and number of seats
of various programmes of study alongwith the NBA accreditation, if any) in a
tabular form:

Year Description
............. Institution started with the following programmes (intake strength)
............. Date of NBA accreditation visits and accreditation granted, if any
............. Addition of new programmes, increase in intake strength of the
existing programs and/or accreditation status

(Instruction: History of the institution and its chronological development along with
the past accreditation records need to be listed here.)

I.4. Ownership status: Govt. (central/state) / trust / society (Govt./NGO/private) /

private/ other:
(Instruction: Ownership status of the institute is to be listed here.)

I.5. Mission and Vision of the Institution:

(The institution needs to specify its Mission and Vision).

3
I.6. Organisational Structure:

(Organisational chart showing the hierarchy of academics and administration is to be

included.)

I.7. Financial status: Govt. (central/state) / grants-in-aid / not-for-profit / private

self-financing / other:
(Instruction: Financial status of the institute is to be mentioned here.)

I.8. Nature of the trust/society:

Also, list other institutions/colleges run by the trust/society

(Instruction: Way of functioning and activities of the trust/society have to be
listed here.)

Name of the Institution Year of Location

Establishment

I.9. External sources of funds:

Name of the external CFYm1 CFYm2 CFYm3

source

(Instruction: The different sources of the external funds over the last three financial
years are to be listed here.)

4
I.10 Internally acquired funds:

Name of the internal CFYm1 CFYm2 CFYm3

source
Students’ fee

(Instruction: The different sources of the internal funds over the last three financial years
are to be listed here.)

I.11 Scholarships or any other financial assistance provided to students?

(Instruction: If any scholarship or financial assistance has been provided to the students,
then the details of such assistance over the last three financial years has to be listed here.
Also mention n e e d s t o b e m a d e o f the basis for the award of such scholarship).
Details CFYm1 CFYm2 CFYm3
Category
Scholarship Assistance
Amount

I.12 Basis/criterion for admission to the institution:

All India entrance / state- level entrance / university entrance / 12th
s t a n d a r d mark sheet / others:
(Instruction: The basis/criterion for student intake is to be
listed here.)

I.13 Total number of students:

CAYm1 CAYm2 CAYm3

Total no. of boys:
Total no. of girls:
Total no. of students:

Total number of other students, if any

5
 (Instruction: Total number of students, both boys and girls, has to be listed here. The
data may be categorised in a tabular form, MCA, MBA, CSE/IT or other programme,
if applicable.)

I.14 Total number of employees

(Instruction: Total number of employees, both men and women, is to be listed here.
The data may be categorised in a tabular form as teaching and supporting staff.)

Minimum and maximum number of staff on roll in the institution, during the CAY and the
previous CAYs (1st July to 30th June):

A. Regular Staff

CAY CAYm1 CAYm2 CAYm3

Items
Min Max Min Max Min Max Min Max

M
Teaching staff in
MCA
F

Teaching staff in M
MBA
F

Teaching staff in M
engineering
F

Teaching staff in M
science &
humanities F

Non-teaching M
staff
F

(Instruction: Staff strength, both teaching and non-teaching, over the last three
academic years is to be listed here.)

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B. Contract Staff

CAY CAYm1 CAYm2 CAYm3

Items
Min Max Min Max Min Max Min Max

M
Teaching staff in
MCA
F

Teaching staff in M
MBA
F

Teaching staff in M
engineering
F

Teaching staff in M
science &
humanities F

Non-teaching M
staff
F

7
II. Departmental Information

II.1. Name and address of the department:

II.2. Name, designation, telephone number, and e-mail address of the contact person
for the NBA:

II.3. History of the department including date of introduction and number of seats of
various programmes of study along with the NBA accreditation ,if any:

Programme Description

UG in..............

PG in..............

MCA..............

II.4. Mission and Vision of the Department

(The department is required to specify its Mission and Vision).

II.5. List of the programmes/ departments which share human resources and/or the
facilities of this programmes/ departments (in %):
(Instruction: The institution needs to mention the different programmes being run in the
department which share the human resources and facilities with this
department/programme being accredited.)

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II.6. Total number of students:
MCA:

II.7. Minimum and maximum number of staff on roll during the current and three
previous academic years (1st July to 30th June) in the department:

Items CAY CAYm1 CAYm2 CAYm3

Min. Max. Min. Max. Min. Max. Min. Max.
Teaching staff in
the department
Non-teaching
staff
Total

II.7.1. Summary of budget for the CFY and the actual expenditure incurred in the
CFYm1, CFYm2 and CFYm3 (for the Department):

Items
Actual Expenses

Actual Expenses

Actual Expenses
Budgeted in
Budgeted in

in CFYm1

in CFYm2

in CFYm3
Budgeted in

CFYm3
CFYm1

CFYm2

Laboratory
equipment
Software
Laboratory
consumables
Maintenance
and spares
Training and
Travel
Miscellaneous
expenses for
academic
activities

Total

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III. Programme Specific information

III.1. Name of the Programme

III.2. Title of the Degree

(List name of the degree title, as it appears on the graduate’s certificate and transcript, and
abbreviation used for the degree.)

III.3. Name, designation, telephone number, and e-mail address of the

Programme coordinator for the NBA:

III.4. History of the programme along with the NBA accreditation, if any:

Program Description
Started with .................seats in .............
MCA Intake increased to ............. in .............
Intake increased to ............. in .............
Accredited in ……….

III.5. Deficiencies, weaknesses/concerns from previous accreditations:

III.6. Total number of students in the programme:

10
III.7. Minimum and maximum number of staff for the current and three previous
academic years (1st July to 30th June) in the programme:

Items CAY CAYm1 CAYm2 CAYm3

Min. Max. Min. Max. Min. Max. Min. Max.
Teaching staff with the
programme
Non-teaching staff

III.8. Summary of budget for the CFY and the actual expenditure incurred in the
CFYm1, CFYm2 and CFYm3 (exclusively for this programme in the department):

Items
Actual Expenses

Actual Expenses

Actual Expenses
Budgeted in
Budgeted in

in CFYm1

in CFYm2

in CFYm3
Budgeted in

CFYm3
CFYm1

CFYm2

Laboratory
equipment
Software
Laboratory
consumables
Maintenance
and spares
Training and
Travel
Miscellaneous
expenses for
academic
activities
Total

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PART B
1. Vision, Mission and Programme Educational Objectives (75)

1.1. Vision and Mission (5)

1.1.1. State the Vision and Mission of the institute and department (1)
(List and articulate the vision and mission statement of the institute and department.)

1.1.2. Indicate how and where the Vision and Mission are published and
disseminated (2)
(Describe in which media, e.g. websites, curricula, books, etc. the vision and mission are published and how
these are disseminated among stakeholders.)

1.1.3. Mention the process for defining Vision and Mission of the department (2)
(Articulate the process involved in defining the vision and mission of the department from the vision and
mission of the institute.)

1.2. Programme Educational Objectives (10)

1.2.1. Describe the Programme Educational Objectives (PEOs) (1)
(List and articulate the programme educational objectives of the programme considered for accreditation.)

1.2.2. State how and where the PEOs are published and disseminated (1)
(Describe in which media, e.g. websites, curricula, books, etc. the PEOs are published and how these are
disseminated among stakeholders.)

1.2.3. List the stakeholders of the programme (1)

(List stakeholders of the programme under consideration for accreditation and articulate their relevance.)

1.2.4. State the process for establishing the PEOs (3)

(Describe the process that periodically documents and demonstrates that the PEOs are based on the needs
of the programme’s various stakeholders.)

1.2.5. Establish consistency of the PEOs with the Mission of the institute (4)
(Describe how the Programme Educational Objectives are consistent with the Mission of the department.)

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1.3. Achievement of Programme Educational Objectives (25)

1.3.1. Justify the academic factors involved in achievement of the PEOs (15)
(Describe the broad curricular components that contribute towards the achievement of the Programme
Educational Objectives.)

1.3.2. Explain how administrative system helps in ensuring the achievement of the
PEOs (10)
(Describe the committees and their functions, working process and related regulations.)

1.4. Assessment of the achievement of Programme Educational Objectives (30)

1.4.1. Indicate tools and processes used in assessment of the achievement of the
PEOs (5)
Describe the assessment process that periodically documents and demonstrates the degree to which the
Programme Educational Objectives are attained. Also, include information on:
a) Listing and description of the assessment processes used to gather the data upon which the evaluation of
each programme educational objective is based. Examples of data collection processes may include, but are
not limited to, employer surveys, graduate surveys, focus groups, industrial advisory committee meetings,
or other processes that are relevant and appropriate to the programme;
b) The frequency with which these assessment processes are carried out.

1.4.2. Provide the evidence for the achievement of the PEOs (25)
a) The expected level of attainment for each of the programme educational objectives;
b) Summaries of the results of the evaluation processes and an analysis illustrating the extent to which each
of the programme educational objectives is being attained; and
c) How the results are documented and maintained.

1.5.Indicate how the PEOs have been redefined in the past (5)
(Articulate with rationale how the results of the evaluation of the PEOs have been used to review/redefine
the PEOs.)

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2. Programme Outcomes (150)
2.1. Describe and Validation of Course Outcomes and Programme Outcomes (15)

2.1.1. List the Course Outcomes(COs) and Programme Outcomes (POs) (1)
(List the course outcomes of the courses in programme curriculum and programme outcomes of the
programme under accreditation.)

2.1.2. State how and where the POs are published and disseminated (1)
(Describe in which media, e.g. websites, curricula, books, etc. the POs are published and how these are
disseminated among stakeholders.)

2.1.3. Indicate the processes employed for evolving the POs (3)
(Describe the process that periodically documents and demonstrates that the POs are defined in alignment
with the graduate attributes prescribed by the NBA.)

2.1.4. Indicate how these POs are aligned to the Graduate Attributes prescribed by
the NBA (5)
(Indicate how the POs defined for the programme are aligned with the Graduate Attributes of the NBA as
articulated in the accreditation manual.)

2.1.5. Establish the correlation between the POs and the PEOs (5)
(Explain how the defined POs of the programme correlate with the PEOs)

2.2. Attainment of Programme Outcomes (30)

2.2.1. Illustrate how the course outcomes contribute to the POs (10)
(Provide the correlation between the course outcomes and the programme outcomes. The strength of the
correlation may also be indicated.)

2.2.2. Explain how modes of delivery of courses help in the attainment of the POs (5)
(Describe the different course delivery methods/modes, e.g. lecture interspersed with discussion,
asynchronous mode of interaction, group discussion, project etc., used to deliver the courses and justify the
effectiveness of these methods for the attainment of the POs. This may be further justified using the indirect
assessment methods such as course-end surveys.)

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 2.2.3. Indicate the extent to which the laboratory and project course work are
contributing towards attainment of the POs (15)
(Justify the balance between theory and practical for the attainment of the POs . Justify how the various
project works (a sample of 20% best and average projects from total projects) carried as part of the
programme curriculum contribute towards the attainment of the POs.)

2.3. Evaluation of the attainment of the Programme Outcomes (100)

2.3.1. Describe assessment tools and processes used for assessing the attainment of
each PO (20)
Describe the assessment process that periodically documents and demonstrates the degree to which the
Programme Outcomes are attained. Also, include information on:
a) Listing and description of the assessment processes used to gather the data upon which the evaluation of
each the programme outcome is based. Examples of data collection processes may include, but are not
limited to, specific exam questions, student portfolios, internally developed assessment exams, project
presentations, nationally-normed exams, oral exams, focus groups, industrial advisory committee;
b) The frequency with which these assessment processes are carried out.

2.3.2. Indicate results of evaluation of each PO (80)

c) The expected level of attainment for each of the programme outcomes;
d) Summaries of the results of the evaluation processes and an analysis illustrating the extent to which each
of the programme outcomes are attained; and
e) How the results are documented and maintained.

2.4. Indicate how results of the assessment of achievement of the POs have been used for
redefining the POs (5)
(Articulate, with rationale, how the results of the evaluation of the POs have been used to review/redefine
the POs)

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3. Programme Curriculum (100)
3.1. Curriculum (20)

3.1.1. Describe the structure of the curriculum (5)

Course Course Total number of contact hours Credits
Code Title
Lecture Tutorial Practical# Total Hours
(L) (T) (P)
…….. …..

Total
#
Seminars, project works may be considered as practical. % course in maths, ICT and management

3.1.2. Give the prerequisite flow chart of courses (5)

(Draw the schematic of the prerequisites of the courses in the curriculum.)

3.1.3. Justify how the programme curriculum satisfies the programme specific
criteria (10)
(Justify how the programme curriculum satisfies the programme specific criteria specified by the American
professional societies relevant to the programme under accreditation.)

3.2. State the components of the curriculum and their relevance to the POs and the PEOs
(10)
Programme curriculum grouping based on different components
Course Component Curriculum Content Total Total POs PEOs
(% of total number number of number of
of credits of the contact credits
programme )
hours

Mathematics

Management

ICT

Humanities

.......

……………….

………………..

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3.3. State how the core professional courses are contributing towards Programme
Outcomes (40)
(Describe how the core courses in the curriculum lend a learning experience to attain the programme
outcomes.)

3.4. Industry interaction/internship (10)

(Give the details of industry involvement in the programme such as industry-attached laboratories and
partial delivery of courses and internship opportunities for students.)

3.5. Indicate the content beyond syllabus imparted for the attainment of the COs/POs (15)
(Details of the content beyond syllabus imparted for the attainment of the COs/POs.
This information may be provided course wise or module wise.)

3.6. Course Syllabi (5)

(Include, in appendix, a syllabus for each course used. Syllabi format should be consistent and shouldn’t
exceed two pages.)
The syllabi format may include:
▪ Department, course number, and title of course
▪ Designation as a required or elective course
▪ Pre-requisites
▪ Contact hours and type of course (lecture, tutorial, seminar, project etc.,.)
▪ Course Assessment methods (both continuous and semester-end assessment)
▪ Course outcomes
▪ Topics covered
▪ Text books, and/or reference material

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4. Students’ Performance (100)

Admission intake in the programme

Item CAY CAYm1 CAYm2 CAYm3

Sanctioned intake strength in the programme (N)

Total number of admitted students in first year

minus number of students migrated to other
programmes at the end of 1st year (N1)

Total number of admitted students in the

programme
(N1)

4.1. Success Rate (30)

Provide data for the past three batches of students
Year of entry Number of Number of students who
(in reverse students admitted have successfully completed*
chronological in 1st year (N1)
order)
1st year 2nd year 3rd year
CAY
CAYm1
CAYm2

CAYm3 (LYG)
CAYm4 (LYGm1
CAYm5 (LYGm2)
*
successfully completed implies zero backlogs

18
 Success rate= 30 × mean of success index (SI) for past three batches
SI= (Number of students who graduated f rom the programme in the stipulated period of
course duration)/(Number of students admitted in the first year of that batch)
Item LYG LYGm1 LYGm2
(CAYm3) (CAYm4) (CAYm5)

Number of students admitted in the corresponding

First Year

Number of students who have graduated in the

stipulated period

Success index (SI)

Average SI = ..................................................................
Success rate = 30 × Average SI = ..................................

4.2.Academic Performance (30)

Academic Performance = 2 * API
Where API = Academic Performance Index
= Mean of Cumulative Grade Point Average of all successful
Students on a 10 point CGPA System

OR
= Mean of the percentage of marks of all successful students / 10
Item LYG LYGm1 LYGm2

(CAYm4) (CAYm5) (CAYm6)

Approximating the API by the following mid-point analysis

9 < Number of students with CGPA < 10.0 0 0 0

8 < Number of students with CGPA < 9.0 18 29 7

7<=8 42 63 28

6<=7 36 28 17

5<=6 5 1 3

Total 101 121 55

Approximating API by Mid-CGPA

Mean of CGPA/Percentage of all the students (API) 7.72 7.4 7.17

Av. API = 7.43

Academic Performance = 2 x Av. API = 14.86

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4.3 Placement and Higher Studies (20)

Assessment Points = 20 × (x + 1.25y)/N

where, x = Number of students placed

y = Number of students admitted for higher studies with
valid qualifying scores/ranks, and

N = Total number of students who were admitted in the batch subject to

maximum assessment points = 20.

Item LYG LYGm1 LYGm2

Number of admitted students corresponding to LYG
(N)
Number of students who obtained jobs as
per the record of placement office (x1)
Number of students who found employment
otherwise at the end of the final year (x2)
x = x1 + x2
Number of students who opted for higher
studies with valid qualifying scores/ranks (y)
Assessment points

Average assessment points =

4.4 Professional Activities (20)

4.4.1 Professional societies / chapters and organising events (3)

(Instruction: The institution may provide data for past three years.)

4.4.2 Organisation of paper contests, design contests, etc. and achievements (3)
(Instruction: The institution may provide data for past three years.)

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 4.4.3 Publication of technical magazines, newsletters, etc. (3)
(Instruction: The institution may list the publications m e n t i o n e d e a r l i e r along
with the names of the editors, publishers, etc.).

4.4.4 Entrepreneurship initiatives, product designs, and innovations (3)

(Instruction: The institution may specify the efforts and
achievements.)

4.4.5 Publications and awards in inter-institute events by students of the

programme of study (8)
(Instruction: The institution may provide a table indicating those publications for which
the students were awarded in the events/conferences organised by other institutes. A
tabulated list of all other student publications may be included in the appendix.)

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5 Faculty Contributions (175)
List of Faculty Members: Exclusively for the Programme / Shared with other Programmes
Name of the Qualificati Designati Distribution of Number of IPR R & D Holdin Inter-
Faculty ons, on and teaching load research s and g an action
Universit Date of (%) publications Consul incuba with
y and Joining in journals tancy -tion outsid
year of the and work unit e
Other
graduatio Instituti courses conferences with world
n on MCA since joining amoun
course
t

5.1 Student Teacher Ratio (STR) (20)

STR is desired to be 20 or superior
Assessment = 20 × 20/STR; subject to maximum assessment of 20
STR = (x + y + z)/N1
Where, x = Number of students in 1st year of the programme
y = Number of students in 2nd year of the programme
z = Number of students in 3rd year of the programme

N1 = Total number of faculty members in the programme (by considering fractional load)

Year x y Z x+y+z N1 STR Assessment

(max. = 20)

CAYm2
CAYm1
CAY
Average assessment

Marks to be given proportionally from a maximum of 20 to a minimum of 10 for average SFR

between 15:1 to 25:1, and zero for average SFR higher than 25:1. Marks distribution is given as
below:
< = 15 - 20 Marks
< = 17 - 18 Marks
< = 19 - 16 Marks
< = 21 - 14 Marks
< = 23 - 12 Marks
< = 25 - 10 Marks
>25.0 - 0 Marks

22
For Item nos. 5. 2 to 5. 8, the denominator term (N) is computed as follows:
N = Maximum {N1, N2}
N1 = Total number of faculty members in the programme (considering the
fractional load)
N2 = Number of faculty positions needed for student-teacher ratio of 15.

Year N1 N2 N = Max. (N1, N2)

CAYm2
CAYm1
CAY

5.2 Faculty Cadre Ratio (20)

Assessment = 20 × CRI
where, CRI = Cadre ratio index
= 2.25 × (2x + y+ 0.5z/N; subject to max. CRI = 1.0
where, x = Number of professors in the programme
y = Number of associate professors in the programme
z = Number of assistant professors in the programme

z
Year x y N CRI Assessment
CAYm2
CAYm1
CAY
Average assessment

5.3 Faculty Qualifications (30)

Assessment = 3 × FQI
where, FQI = Faculty qualification index
= (10x + 6y )/N2

where, x = Number of faculty members with PhD

y = Number of faculty members with MCA/ ME/ M Tech

23
 x y N FQI Assessment
CAYm3
CAYm2
CAYm1
Average assessment

5.4 Faculty Competencies correlation to Programme Specific Criteria (15)

(Provide evidence that programme curriculum satisfies the applicable programme criteria specified by the
appropriate professional associations. You may list the programme specific criteria and the competencies such as
specialisation, research publication, course developments etc., of faculty to correlate the programme specific
criteria and competencies.)

5.5 Faculty as participants/resource persons in faculty development/training activities (15)

(Instruction: A faculty member scores maximum five points for a
participation/resource person.)
Participant/resource person in two week faculty development programme : 5 points
Participant/resource person in one week faculty development programme : 3 Points

max. 5 per faculty

Name of the faculty CAYm3 CAYm2 CAYm1

Sum
N (Number of faculty
positions required for an STR
Assessment = 3 × Sum/N
Average assessment

24
 5.6 Faculty Retention (15)
Assessment = 3 × RPI/N
where RPI = Retention point index
= Points assigned to all
faculty members

where points assigned to a faculty member = 1 point for each year of experience at the
institute but not exceeding 5.

CAYm3 CAYm2 CAYm1

Item
Number of faculty members with experience of less than l
year (x0)

Number of faculty members with 1 to 2 years experience

Number of faculty members with 2 to 3 years experience
Number of faculty members with 3 to 4 years experience
Number of faculty members with 4 to 5 years experience
Number of faculty members with more than 5 years
experience (x5)
N
RPI = x1 + 2x2 + 3x3 + 4x4 + 5x5
Assessment
Average assessment

5.7 Faculty Research Publications (FRP) (20)

Assessment of FRP = 4 × ( Sum of the research publication points scored by each faculty
member)/N
(Instruction: A faculty member scores maximum five research publication points
depending upon the quality of the research papers and books published in the past three
years.)
The research papers considered are those ( i ) which can be located on the internet and/or are included
in hard-copy volumes/proceedings, published by reputed publishers, and (ii) the faculty member’s
affiliation, in the published papers/books, is of the current institution.

Include a list of all such publications and IPRs along with details of DOI, publisher,
month/year, etc.

25
 FRP points (max. 5 per faculty)
Name of the faculty (contributing to CAYm3 CAYm2 CAYm1
FRP)

Sum
N (Number of faculty
positions required for an STR
of 15)

Assessment o f FRP = 4 × Sum/N

Average assessment

5.8 Faculty Intellectual Property Rights (FIPR) (10)

Assessment of FIPR = 2 × (Sum of the FIPR points scored by each faculty member)/N
(Instruction: A faculty member scores maximum five FIPR points each year. FIPR includes
awarded national/international patents, design, and copyrights.)

FIPR points (max. 5 per faculty member)

Name of faculty member (contributing
to FIPR) CAYm3 CAYm2 CAYm1
.................
.................
.................

Sum
N

Assessment o f FIPR = 2 × Sum/N

Average assessment

26
 5.9 Funded R&D Projects and Consultancy (FRDC) Work (20)
Assessment of R&D and consultancy projects = 4 × (Sum of FRDC by each faculty
member)//N
(Instruction: A faculty member scores maximum 5 points, depending upon the amount.) A
suggested scheme is given below for a minimum amount of Rs. 1 lakh:
Five points for funding by national agency,
Four points for funding by state agency,/private sector, and
Two points for funding by the sponsoring trust/society.

FRDC points (max. 5 per faculty

Name of faculty member (contributing to
FRDC) CAYm3 CAYm2 CAYm1

......................
......................
Sum
N
Assessment o f FRDC = 4 × Sum/N
Average assessment

5.10 Faculty Interaction with Outside World (10)

FIP = Faculty interaction points

Assessment = 2 × (Sum of FIP by each faculty member)/N
(Instruction: A faculty member gets maximum five interaction points depending upon the
type of institution or R&D laboratory or industry as follows.)
Five points for interaction with a reputed institution abroad, institution of eminence in India,
or national research laboratories,
Three points for interaction with institution/industry (not covered earlier).

Points to be awarded, for those activities, which result in joint efforts in publication of
books/research paper, pursuing externally funded R&D / consultancy projects and/or
development of semester-long course / teaching modules.

27
 FIP points
Name of faculty member (contributing to
FIP) CAYm3 CAYm2 CAYm1
...........................

...........................

Sum

N
Assessment o f FIP = 2 × Sum/N

Average assessment

28
6 Facilities and Technical Support (100)
Description of classrooms, faculty rooms, seminar, and conference halls: (Entries in the following
table are sample entries)

Room description Usage Shared/ex Capacity Rooms equipped

clusive with PC,
internet, Book
rack, meeting
space, etc.

No. of Classrooms Classroom for

2nd year
Tutorial rooms

No. of Seminar rooms

No. of Meeting rooms

No. of Faculty rooms

6.1 Classrooms in the Department (30)

6.1.1 Adequate number of rooms for lectures (core/electives), seminars, tutorials,

etc., for the programme (15)
(Instruction: Assessment based on the information provided in the preceding
table.)

6.1.2 Teaching aids---multimedia projectors, etc. (10)

(Instruction: List the various teaching aids available.)

6.1.3 Acoustics, classroom size, conditions of chairs/benches, air circulation,

lighting, exits, ambience, and such other amenities/facilities (5)
(Instruction: Assessment based on the information provided in the preceding table and the
inspection thereof.)

6.2 Faculty Rooms in the Department (20)

6.2.1 Availability of individual faculty rooms (5)

(Instruction: Assessment based on the information provided in the preceding table.)

29
 6.2.2 Room equipped with white/black board, computer, internet, and such other
amenities/facilities (5)
(Instruction: Assessment based on the information provided in the preceding table.)

6.2.3 Usage of room for counselling/discussion with students (10)

(Instruction: Assessment based on the information provided in the preceding table and the
inspection thereof.)
The following table is required for the subsequent criteria.

6.3 Laboratories in the Department to meet the Curriculum Requirements and the POs (35)
Laboratory Exclusive Space, Number of Quality of Laboratory
description in use / shared number of experiments instruments manuals
the curriculum students

6.3.1 Adequate, well-equipped laboratories to meet the curriculum requirements

and the POs (20)
(Instruction: Assessment based on the information provided in the preceding table.)

6.3.2 Availability of laboratories with technical support within and beyond

working hours (10)
(Instruction: Assessment based on the information provided in the preceding table.)

6.3.3 Equipment to run experiments and their maintenance, number of students

per experimental setup, size of the laboratories, overall ambience, etc. (5)
(Instruction: Assessment based on the information provided in the preceding table.)

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 6.4 Technical Manpower Support in the programme (15)

Name of the Designation Exclusive / Date of Qualification Other Responsibility

technical staff (pay-scale) shared joining At Now technical
work Joining skills
gained

6.4.1 Availability of adequate and qualified technical supporting staff for

programme-specific laboratories (10)
(Instruction: Assessment based on the information provided in the preceding table.)

6.4.2 Incentives, skill-upgrade, and professional advancement (5)

(Instruction: Assessment based on the information provided in the preceding table.)

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7 Academic Support Units and Teaching-Learning Process (125)

7.1 Academic Support Units (50)

7.1.1 Admission Intake (5)

Item CAY CAYm1 CAYm2 CAYm3
Sanctioned Intake Strength of the Institute (N)
Number of students, admitted on merit (N1)
Number of students, admitted on management
quota/otherwise (N2)
Number of total admitted students in the Institute
(N1 + N2)

7.1.2 Admission Quality (10)

Divide the total admitted student ranks (or percentage-marks) into 5 or a few more meaningful
ranges
Rank Range CAY CAYm1 CAYm2 CAYm3
Above 95 %
90 – 95 %
80 – 90 %
…..
…..
Admitted without
rank

7.1.3 Language Laboratory (10)

Language Space, Software Type of Quality of Guidance
laboratory number of used experiments instruments
students

(Instruction: The institution may provide the details of the language laboratory. The
descriptors as listed here are not exhaustive).

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 7.1.4 Career Guidance, Training, Placement, and Entrepreneurship Cell (10)

(Instruction: The institution may specify the facility and management to facilitate career
guidance including counselling for higher studies, industry interaction for
training/internship/placement, entrepreneurship cell and incubation facility and impact of such
systems.)

7.1.5 Co-curricular and extra-curricular activities (10)

(Instruction: The institution may specify the co-curricular and extra-curricular activities, e.g.,
NCC/NSS, cultural activities, etc.)

7.1.6 Games and Sports, facilities, and qualified sports instructors (5)
(Instruction: The institution may specify the facilities available and their usage in brief.)

7.2 Teaching – Learning Process(75)

7.2.1 Tutorial classes to address student questions: size of tutorial classes, hours
per subject given in the timetable (15)
Provision of tutorial classes in timetable: YES/NO

Tutorial sheets provided: YES/NO

Tutorial classes taken by faculty / teaching assistants / senior students /
others...................
Number of tutorial classes per subject per week:
Number of students per tutorial class:
Number of subjects with tutorials: 1st year........... 2nd year........... 3rd year...........
(Instruction: Here the institution may report the details of the tutorial classes that are
being conducted on various subjects and also state the impact of such tutorial classes.)

7.2.2 Mentoring system to help at individual levels (15)

Type of mentoring: Professional guidance / career advancement / course work
specific / laboratory specific / total development
Number of faculty mentors:

33
Number of students per mentor:

Frequency of meeting:
(Instruction: Here the institution may report the details of the mentoring system that has
been developed for the students for various purposes and also state the efficacy of such
system.)

7.2.3 Feedback analysis and reward / corrective measures taken, if any (15)

Feedback collected for all courses: YES/NO Specify the feedback

collection process:
Percentage of students participating: Specify the feedback
analysis process:
Basis of reward / corrective measures, if any:
Number of corrective action taken in the last three years:

(Instruction: The institution needs to design an effective feedback questionnaire. It needs to

justify that the feedback mechanism it has developed really helps in evaluating teaching
and contributes to the overall quality of teaching).

7.2.4 Scope for self-learning (15)

(Instruction: The institution needs to specify the scope for self-learning / learning beyond
syllabus and creation of facilities for self-learning / learning beyond syllabus.)

7.2.5 Generation of self-learning facilities, and availability of materials for learning

beyond syllabus (15)
(Instruction: The institution needs to specify the facilities for self-learning / learning beyond
syllabus.)

34
8 Governance, Institutional Support and Financial Resources (75)

8.1 Campus Infrastructure and Facility (10)

8.1.1 Maintenance of academic infrastructure and facilities (4)

(Instruction: Specify distinct features.)

8.1.2 Hostel (boys and girls), transportation facility, and canteen (2)

Hostels No. of rooms No. of students accommodated

Hostel for Boys:
Hostel for Girls:

8.1.3 Electricity, power backup, telecom facility, drinking water, and security (4)
(Instruction: Specify the details of installed capacity, quality, availability, etc.)

8.2 Organisation, Governance, and Transparency (10)

8.2.1 Governing body, administrative setup, and functions of various bodies (2)
(Instruction: List the governing, senate, and all other academic and administrative bodies;
their memberships, functions, and responsibilities; frequency of the meetings; and
attendance therein, in a tabular form. A few sample minutes of the meetings and action
taken reports should be annexed.)

8.2.2 Defined rules, procedures, recruitment, and promotional policies, etc. (2)
(Instruction: List the published rules, policies, and procedures; year of publications; and
state the extent of awareness among the employees/students. Also comment on its
availability on the internet, etc.)

35
 8.2.3 Decentralisation in working including delegation of financial power and
grievance redressal system (3)
(Instruction: List the names of the faculty members who are administrators/decision makers for
various responsibilities. Specify the mechanism and composition of grievance redressal
system, including faculty association, staff-union, if any.)

8.2.4 Transparency and availability of correct/unambiguous information (3)

(Instruction: Availability and dissemination of information through the internet.
Information provided in accordance with the Right to Information Act, 2005).

8.3 Budget Allocation, Utilisation, and Public Accounting (10)

Summary of current financial year’s budget and the actual expenditure incurred (exclusively for the
institution) for three previous financial years.
Items
Budgeted in CFY

Actual Expenses

Actual Expenses

Actual Expenses
in CFY (till …)
Actual expenses

Budgeted in
Budgeted in

in CFYm1

in CFYm2

in CFYm3
Budgeted in

CFYm3
CFYm1

CFYm2

Laboratory
equipment
Software
Laboratory
consumables
Maintenance and
spares
Training and
Travel
Miscellaneou
s expenses
for academic
activities
Total

(Instruction: The pr ecedi n g list of items is not exhaustive. One may add other relevant
items if applicable.)

36
 8.3.1 Adequacy of budget allocation (4)
(Instruction: Here the institution needs to justify that the budget allocated over the years
was adequate.)

8.3.2 Utilisation of allocated funds (5)

(Instruction: Here the institution needs to state how the budget was utilised during the last
three years.)

8.3.3 Availability of the audited statements on the institute’s website (1)

(Instruction: Here the institution needs to state whether the audited statements are
available on its website.)

8.4 Programme Specific Budget Allocation, Utilisation (10)

Summary of budget for the CFY and the actual expenditure incurred in the CFYm1 and CFYm2
(exclusively for this programme in the department):
Items
Actual Expenses

Actual Expenses

Actual Expenses
Budgeted in
Budgeted in

in CFYm1

in CFYm2

in CFYm3
Budgeted in

CFYm3
CFYm1

CFYm2

Laboratory
equipment
Software
Laboratory
consumables
Maintenance
and spares
Training and
Travel
Miscellaneous
expenses for
academic
activities

Total

37
 8.4.1 Adequacy of budget allocation (5)
(Instruction: Here the institution needs to justify that the budget allocated over the years
was adequate.)

8.4.2 Utilisation of allocated funds (5)

(Instruction: Here the institution needs to state how the budget was utilised during the last
three years.)

8.5 Library (20)

8.5.1 Library space and ambience, timings and usage, availability of a qualified
librarian and other staff, library automation, online access, networking, etc.
(5)
(Instruction: Provide information on the following items.).
Carpet area of library (in m2)
Reading space (in m2)
Number of seats in reading space
Number of users (issue book) per day
Number of users (reading space) per day
Timings: During week days, weekend, and vacation
Number of library staff
Number of library staff with degree in Library
Management
Computerisation for search, indexing, issue/return
records
Bar coding used
Library services on Internet/Intranet INDEST or other similar membership archives

38
 8.5.2 Titles and volumes per title (4)
Number of titles ................................... Number of volumes .................................

Number of new Number of Number of new

titles added new editions volumes added
added

CFYm3

CFYm2

CFYm1

8.5.3 Scholarly journal subscription (3)

Details CFY CFYm1 CFYm2 CFYm3

Science As soft copy
As hard copy
Engg. and Tech. As soft copy
As hard copy
Management As soft copy
As hard copy
......... As soft copy
As hard copy
As soft copy
As hard copy

8.5.4 Digital Library (3)

Availability of digital library content:
If available, then mention number of courses, number of e-
books, etc.
Availability of an exclusive server:
Availability over intranet/internet:
Availability of exclusive space/room:
Number of users per day:

39
 8.5.5 Library expenditure on books, magazines/journals, and miscellaneous
content (5)

Year Expenditure Comments,

if any
Book Magazines/journals Magazines/journals Misc.
(for hard copy (for soft copy Contents
subscription) subscription)
CFYm3

CFYm2

CFYm1

8.6 Internet (5)

Name of the Internet provider:
Available bandwidth:
Access speed:
Availability of Internet in an exclusive lab:
Availability in most computing labs:
Availability in departments and other units:
Availability in faculty rooms:
Institute’s own e-mail facility to faculty/students:
Security/privacy to e-mail/Internet users:
(Instruction: The institute may report the availability of Internet in the campus and its
quality of service.)

8.7 Safety Norms and Checks (5)

8.7.1 Checks for wiring and electrical installations for leakage and earthing (1)

8.7.2 Fire-fighting measurements: Effective safety arrangements with emergency

/ multiple exits and ventilation/exhausts in auditoriums and large
classrooms/laboratories, fire-fighting equipment and training, availability of
water, and such other facilities (1)

40
 8.7.3 Safety of civil structure (1)

8.7.4 Handling of hazardous chemicals and such other activities (2)

(Instruction: The institution may provide evidence that it is taking enough measures for the
safety of the civil structures, fire, electrical installations, wiring, and safety of handling and
disposal of hazardous substances. Moreover, the institution needs to show the effectiveness of
the measures that it has developed to accomplish these tasks.)

8.8 Counselling and Emergency Medical Care and First-aid (5)

Availability of counselling facility (1)

Arrangement for emergency medical care (2)
Availability of first-aid unit (2)

(Instruction: The institution needs to report the availability of the facilities discussed here.)

41
9 Continuous Improvement (100)
This criterion essentially evaluates the improvement of the different indices that have already been
discussed in earlier sections.

From 9.1 to 9.5 the assessment calculation can be done as follows

If a, b, c are percentage of performance during three successive years respectively

then, assessment can be calculated as

Assessment = (b-a)/(100-min (b,a)) + (c-b)/(100-min(c,b))

If a, b, c are above 75% and a decline is within 5%, then the performance does not fall
below 75% and the performance is considered sustainable.
9.1 Improvement in Success Index of Students (10)
From 4. 1

Items LYG LYGm1 LYGm2 Assessment

Success index

9.2 Improvement in Academic Performance Index of Students (10)

From 4. 2

Items LYG LYGm1 LYGm2 Assessment

API

9.3 Improvement in Student-Teacher Ratio (10)

From 5. 1

Items CAY CAYm1 CAYm2 CAYm3 Assessment

STR

9.4 Enhancement of Faculty Qualification Index (10)

From 5. 3

Items LYG LYGm1 LYGm2 Assessment

FQI

42
 9.5 Improvement in Faculty Research Publications, R&D Work and Consultancy Work
(10)
From 5.7 and 5.9

Items LYG LYGm1 LYGm2 Assessment

FRP
FRDC

9.6 Continuing Education (10)

In this criterion, the institution needs to specify the contributory efforts made by the faculty
members by developing the course/laboratory modules, conducting short-term
courses/workshops, etc., for continuing education during the last three years.

Module Any other Developed/ Duration Resource Target Usage and

description contributory organised by persons audience citation,
institute/ etc.
industry

...............

.................
Assessment =

9.7 New Facility Created (15)

Specify new facilities created during the last three years for strengthening the
curriculum and/or meeting the POs:

9.8 Overall Improvement since last accreditation, if any, otherwise, since the
commencement of the programme (25)
Specify the overall improvement:

Specify the Improvement Contributed List the PO(s), Comments,

strengths/wea brought in by which are if any
kness strengthened

CAY
CAYm1
CAYm2
.........
……..

43
Declaration
The head of the institution needs to make a declaration as per the format
given below:

This Self-Assessment Report (SAR) is prepared for the current academic year ( ) and the
current financial year ( ) on
behalf of the institution.

I certify that the information provided in this SAR is extracted from the records and to the best of
my knowledge, is correct and complete.

I understand that any false statement/information of consequence may lead to rejection of the
application for the accreditation for a period of two or more years. I also understand that the
National Board of Accreditation (NBA) or its sub-committees will have the right to decide on the
basis of the submitted SAR whether the institution should be considered for an accreditation visit.

If the information provided in the SAR is found to be wrong during the visit or subsequent to grant
of accreditation, the NBA has right to withdraw the grant of accreditation and no accreditation
will be allowed for a period of next two years or more and the fee will be forfeited.

I undertake that the institution shall co-operate the visiting accreditation team, shall
provide all desired information during the visit and arrange for the meeting as required
for accreditation as per the NBA’s provision.

I undertake that, the institution is well aware of the provisions in the NBA’s accreditation
manual concerned for this application, rules, regulations and notifications in force as on
date and the institute shall fully abide to them.

Place: Signature, Name, and Designation of the

Date: Head of the Institution with seal

44