GROWING

YOUR COMPANY’S
LEADERS
This page intentionally left blank
GROWING
YOUR COMPANY’S
LEADERS
How Great Organizations Use
Succession Management to
Sustain Competitive Advantage

ROBERT M. FULMER
AND JAY A. CONGER

American Management Association

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Library of Congress Cataloging-in-Publication Data
Fulmer, Robert M.
Growing your company’s leaders : how great organizations use
succession management to sustain competitive advantage / Robert M.
Fulmer, Jay A. Conger.
p. cm.
Includes index.
ISBN 0-8144-0767-6
1. Executives. 2. Leadership. 3. Executive succession. 4. Executive
succession—Case studies. I. Conger, Jay Alden. II. Title.
HD38.2.F85 2004
658.4⬘07128—dc22
2003015834
 2004 Robert M. Fulmer and Jay A. Conger
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or otherwise, without the prior written permission of AMACOM, a division of American
Management Association, 1601 Broadway, New York, NY 10019.
Printing number
10 9 8 7 6 5 4 3 2 1
 CONTENTS

Preface and Acknowledgments ix

CHAPTER 1
Succession Management: The New Imperative 1
The Old Ways 4
The Reinvention 5
Why the Renewed Interest Today? 8
The Purpose of Effective Succession Management Systems 11
Characteristics of Best Practice Approaches 12
The Key Dimensions of an Effective System 15
Corporate Strategy 15
Sponsors and Owners 16
Talent Identification and Talent Pools 17
Developmental Linkages 18
Assessors 19
Tracking 19
Metrics 20
Our Purpose 21

CHAPTER 2
Who Should ‘‘Own’’ Succession Management? 23
The Most Critical Owner and Champion: The CEO and
the Senior Team 26
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vi C ONTENTS

Human Resources: The Process Owners 31

Ownership Below the Executive Level: The Implementers 36
Conclusion 42

CHAPTER 3
Defining and Identifying Talent 45
Competency Models: The Benchmarks for Succession 47
Sample Competency Models in Best Practice
Organizations 52
Identification Tools 58
Lilly’s ‘‘Talent ID Tool’’ 60
Sonoco’s Performance/Promotability Matrix 62
Bank of America 63
Focusing Efforts: Determining the ‘‘Mission-Critical’’
Positions 66
Determining the Talent Pools 68
Sample Best Practice Approaches to Talent Pools 70
Insights from the Research 72

CHAPTER 4
Linking Succession to Development 75
Weaving Development into Succession 80
The Tools They Use 84
PanCanadian’s Leadership Development Framework 86
Tool 1—Internal Leadership and Executive Education 88
Tool 2—Action Learning and Special Job
Assignments 90
Tool 3—Mentoring and Coaching 91
Tool 4—External University Courses 93
Tool 5—Web-Based Courses 94
Tool 6—Career Planning and Individual Profiling 95
Contents vii

Tool 7—Performance Management and 360-Degree

Feedback 100
Conclusion and Summary Insights from the Research 102

CHAPTER 5
Measuring and Assuring Long-Term Success 107
What Is Measured? 108
Dow Chemical 109
Eli Lilly and Company 111
Sonoco 113
Dell Computer 113
PanCanadian 113
Bank of America 114
Lessons for Long-Term Success 116
Bank of America 117
Dell Computer 118
Dow Chemical 119
Eli Lilly and Company 120
Sonoco 121
Other Lessons for Success 122
Smooth Transitions 122
The ‘‘Right’’ Developmental Assignments 127
Meaningful Appraisals and Feedback 128
Appropriate Selection Criteria 128
A Range of Good Choices 129
Conclusions About Assessment and Long-Term Success 130

CHAPTER 6
The Future of Succession Management: Bright Lights,
Looming Clouds 133
Bright Lights on the Horizon: Promising Trends for
Succession Management 134
Greater Integration and Alignment 134
Technology Moves Succession Planning to the Desktop 136
Increased Rigor in Assessments 138
viii C ONTENTS

The Looming Clouds in Succession’s Future 138

Finding a Sufficient Supply of Developmental
Opportunities 139
Generational Resistance to Certain Opportunities 140
Inconsistencies in Selection Criteria and Rewards 142
Competency Models—A Flawed Foundation for
Development? 143
360-Degree Feedback as an Administrative Requirement:
Weakening a Powerful Development Tool? 146
The Essentials for Successful Succession 149
Implementing a New System 150
The Foundations for Genuine Success 153
Appendix A: Detailed Case Descriptions 159
Dell Computer Company 160
Dow Chemical Company 174
Eli Lilly and Company 191
PanCanadian Petroleum 205
Sonoco Products Company 221
Appendix B: Research Methodology 243
Index 247
About the Authors 257
 PREFACE AND
ACKNOWLEDGMENTS
For decades, succession management has been considered one
human resources system that every company needed. Its primary
purpose was to identify replacements for senior executives who
would eventually depart the organization through death or retire-
ment. In many companies, it ended up a largely mechanical proc-
ess. It was one of several ‘‘annual events’’—‘‘time to fill out those
succession planning forms.’’ The possibility that it might be de-
ployed for genuine development or for retention of talented indi-
viduals was to a large extent untapped. Instead, it was treated
more like a life insurance policy—we all know we need it, but we
would rather not talk about the events that are likely to make it
necessary. The assumption was that top managers were in place
for the duration until some accident or health problem might
remove them. It was rare to think about the top person being
lured away by another company.
This book explores how the competition for talent is chang-
ing and reports on what some leading firms have done to use suc-
cession management as a source of strategic advantage.

The Study Sources

The information and recommendations in this book are based on
the work of the authors in a landmark study for the American
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x P REFACE AND ACKNOWLEDGMENTS

Productivity and Quality Center (APQC) conducted in 2001,

with updated information for this book researched and added by
the authors. To discover what leading practitioners of this com-
plex art had learned, sixteen sponsors embarked on a journey to
learn from such best practice organizations as Dell Computer,
Dow Chemical Company, Eli Lilly and Company, PanCanadian
Petroleum, and Sonoco Products Company. Since the study, we
have added Bank of America, given its strong reputation in the
field of succession management. The authors of this book partici-
pated as subject matter experts in a study of succession manage-
ment systems conducted by the American Productivity & Quality
Center. APQC is a consortium focused on identifying business best
practices and innovative methods of transferring those practices.
A group of other leading organizations served as sponsors, pro-
viding support and data and receiving early access to the valuable
findings of the study. These included AARP, Amgen, Celanese
Chemical, City Public Service of San Antonio, Compaq Com-
puter Corporation, Deere & Company, Discover Financial Ser-
vices, Department of Veterans Affairs–VBA, Department of
Veterans Affairs–VHA, Intel, Internal Revenue Service, Lu-
theran Brotherhood, Mattel, Occidental Petroleum Corporation,
Office of the U.S. Comptroller of the Currency, and the Panama
Canal Authority.
Several organizations that were believed to have achieved a
high degree of success in succession management were identified
by the research team and invited to participate in the study.
Based on the results of screening interviews and company willing-
ness to participate, a final list of five partners was selected by the
sponsors. These ‘‘best practice partners’’ were Dell Computer,
Dow Chemical Company, Eli Lilly and Company, PanCanadian
Petroleum, and Sonoco Products Company.
Because Bank of America succession management had been
Preface and Acknowledgments xi

benchmarked by the original APQC panel, the authors collected

information from them as part of the follow-up research.
Through a detailed set of questions and site visits, the APQC
study team sought to determine how best practice organizations
were managing to tie succession activities to their organizational
culture and challenges. The study team also explored links be-
tween succession management and company leadership develop-
ment processes. More about this methodology is contained in
Appendix B of this book.
The origins and evolution of succession management were
major foci of the APQC investigation. The participating best
practice organizations openly described their methods of develop-
ing top management support and overcoming the ever present
time constraints that consistently war against the successful iden-
tification, tracking, and development of future leaders.
The study personnel were Lou Cataline, APQC, project lead;
Alice Haytmanek, APQC, team member; Darcy Lemons, APQC,
team member; Robert M. Fulmer, Ph.D., subject matter expert;
Jay A. Conger, DBA, study adviser; and Dr. James M. Kouzes,
study adviser. Our appreciation is expressed to the APQC team
and to APQC president, Carla O’Dell, for her leadership in the
development of a unique approach to best practice research and
for allowing us to share this research with a wider audience. We
also appreciate the insights and patience of Adrienne Hickey, our
editor at AMACOM, as well as the editorial assistance of Dale
Berryhill and Charlie Walton.
The focus of the study was to draw on input from the subject
matter expert team and secondary research literature. The APQC
study team identified four scope areas for research. These areas
guided the design of the data collection instruments and were
critical in guiding the progress of the study. The scope areas were
similar to the chapters contained in this manuscript. We have also
xii P REFACE AND ACKNOWLEDGMENTS

provided detailed case studies of the benchmark firms (Appendix

A). While some of this data is included in the initial sections of
the book, we felt that many readers would be interested in getting
a complete picture of the individual firms and their approaches to
succession management. We are most appreciative to all of the
‘‘best practice partners’’ for allowing us access to work that has
taken them years to develop. We would especially like to thank
Brian Fishel and Jim Shanley of Bank of America, Belinda Hyde
of Dell, Steve Constantin and Frank Morgan of Dow Chemical,
Mark Ferrara and Laura Dorsey of Lilly, Belinda Austin of PanCa-
nadian, and Rick Maloney and Allan McLeland at Sonoco.
While we have attempted to update the data collected in the orig-
inal research as we go to press, successful succession management
is not a static target. Outstanding practices stay outstanding by
continuously being refined and adapted to meet changing circum-
stances. Consequently, the reader is encouraged to view the ac-
count of these ‘‘best practices’’ and case histories as artifacts that
may provide reference points to help address some of the chal-
lenges they may be experiencing.
 Chapter One

SUCCESSION MANAGEMENT:
THE NEW IMPERATIVE

Few firms are truly prepared for what has come to be called the
‘‘War for Executive Talent.’’ Historically, the population for this
stratum of management has grown in concert with overall eco-
nomic activity (Gross Domestic Product). If economic growth
continues at a modest 2 percent for the next decade and a half,
this would result in a need for a third more senior leaders than
there are today. Yet the supply of the age cohort that has tradi-
tionally provided entrée into the executive ranks (35–44 year
olds) is actually declining in the United States and will have
dropped by 15 percent between 2000 and 2015 because of the
difference in the size of the baby boom generation and the much
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2 G ROWING Y OUR C OMPANY ’ S L EADERS

smaller Generation X. With impending retirements for baby

boomer executives over the decade, most large companies will
have to scramble to meet gaps in senior leadership talent.
Not only will there be a shortfall in the overall size of the
executive talent pool, but there will also be important shortages
in the types of background experiences required for tomorrow’s
senior leaders. For example, the global and more dynamic econ-
omy of this century will require executive talent with a more
complex skill set than ever before. Leaders will need greater tech-
nological literacy, a sophisticated understanding of global market-
places, fluency in multiple cultures, entrepreneurial skills, extensive
networks of varied relationships, changing leadership skills, and
the ability to lead in increasingly ‘‘delayered, disaggregated, and
virtual’’ organizations. Few companies have sufficient, well-honed
internal initiatives to develop such capabilities. Instead, executive
development is more often a haphazard and opportunistic set of
uncoordinated events. The price to be paid for this is a serious
shortage of executive leadership talent—shallow bench strength.
One visible symptom of this growing problem is the rise in
‘‘outsider’’ CEO candidates at many Fortune 1000 firms as well as
the high failure rates of CEOs in recent years. Unable to groom
effective internal candidates, companies are turning to a handful
of firms that are more successful at development. In many ways,
however, this approach is a short-term fix for deeper, more sys-
temic problems. The high CEO failure rate suggests that develop-
mental experiences at many companies are too narrow or too
‘‘fast-tracked,’’ producing executives who do not possess sufficient
breadth and strategic grounding to lead their firms in more chal-
lenging environments.
Exacerbating this looming talent shortage is the greater mo-
bility that successful managers and executives possess today. Over
the last two decades, search firms have risen in size and power as
Succession Management: The New Imperative 3

the movers and brokers of talent. The research arms of the leading
search firms proactively compile vast directories of management
talent and track the latest changes in the organizational charts to
see who might be available for opportunities. Each year, they
move thousands of managers across companies in every industry.
In addition, career opportunities around the world can now be
easily identified on company Internet sites. Job posting sites such
as Monster.com have enhanced the visibility of opportunities and,
in turn, mobility. As a result, many small- and medium-size com-
panies can now target the same kinds of talent—a capability that
has been historically reserved for large firms with dedicated re-
cruiting departments. For the younger generations, these some-
what smaller firms can provide greater opportunities for increased
responsibility, impact, and wealth—making them as attractive as
or more so than Fortune 500 corporations.
Feeding into these facilitators of mobility is a change in atti-
tudes among the younger generations of managers—the product
of the destruction of the old ‘‘loyalty contract’’ between compa-
nies and their employees so characteristic of the 1950s and 1960s.
Having watched their parents being laid off in the late 1980s and
1990s, Generation X members have little sense of corporate loy-
alty. Their belief is that loyalty is no longer rewarded. Instead, it
is assumed that only by moving among different firms can one
gain greater rewards and responsibility. In other words, opportuni-
ties for upward mobility are seriously hampered by remaining in a
single firm over a career. This belief, aided by search firms and the
Internet, has accelerated company-hopping. Today, the average
executive will have worked in five organizations, and that number
may increase to seven by 2010.
In response to the challenges surrounding leadership talent,
old management systems are being reinvented. The contemporary
concern with both guarding one’s talent and developing its capa-
4 G ROWING Y OUR C OMPANY ’ S L EADERS

bilities to the fullest has led to the rediscovery and redesign of the
old human resources systems. Much more than ‘‘de-sexing’’ the
old time ‘‘manning charts,’’ the new forms of succession manage-
ment bring a revival of certain old concepts but with critical dif-
ferences. Before we explain these essential differences, it is helpful
to revisit the old systems to understand what they attempted to
accomplish. From there, we can trace their evolution to today.

The Old Ways

As noted in the preface, succession management has traditionally

been considered a necessary human resources system for every
company. Its primary purpose was to identify replacements for
senior executives who would eventually depart the organization.
Companies rarely considered the possibility that it might be de-
ployed for genuine development or for retention of talented indi-
viduals. The assumption was that top managers were in place for
the duration, until some accident or health problem might re-
move them.
So most companies possessed an essential, but largely unher-
alded, succession management list. It was the paper version of
private, top-level discussions concerning probable successors to
the corporate throne. The corporate succession list was to ensure
that some thought had been given to identifying an adequate and
appropriate pool of replacements. They would be warmed up and
ready, should any of the top players leave the playing field.
These older models of succession management had several
fundamental shortcomings. For example, their primary focus was
not on development but on replacement. They were most often
referred to as ‘‘candidate slates’’ or ‘‘managing charts.’’ For exam-
ple, in 1967, the stated purpose of General Electric’s Corporate
Succession Management: The New Imperative 5

Executive Manpower Staff list was, ‘‘The development and timely

availability of thoroughly experienced, competent, and proven
general managers for the Company’s top positions.’’ In this
description, we see the characteristics of the early succession
management systems. They were focused only on the very top
positions of the company. As a result, the names on the list were
chosen at the general manager level. Secondly, they gave top
management few options in the search for next generations of
leadership. Managers were told, ‘‘Here’s the list—take your
pick—no options for looking beyond the list or asking why these
names appear.’’ So succession management in the 1960s basically
equated to executive replacement. And, rather than having a de-
velopmental focus, success was measured by the maintenance of a
list of individuals ready to move up the corporate ladder.
These earlier systems were also quite formal. People had to
create very detailed and quite rigid replacement lists or slates. The
process often felt bureaucratic. As a participant, you were moved
methodically after a certain number of years from one step to the
next step. So, while you might prove to be a fast learner and a
high performer, you still had to stay within the lock step of the
career path. Ownership was isolated within the senior levels of
the operating units or at corporate headquarters. There was com-
plete secrecy in the sense that only the most senior people knew
who stood where on the list. Knowledge about when and how
career moves would be accomplished was limited to the executive
levels of an organization. The notion that succession systems
could be beneficial below the executive level was not even consid-
ered.

The Reinvention
Beginning in the late 1980s, many corporations became deeply
interested in leadership development. The initial wave of devel-
6 G ROWING Y OUR C OMPANY ’ S L EADERS

opment activities, however, focused primarily on training and ed-

ucation. Managers were sent off to business school programs, or
trainers came into companies to teach leadership skills. As the
popularity of these programs grew, there was a concern that lead-
ership development had positioned itself around a set of ‘‘one-
time educational events.’’ Meanwhile, research at the Center for
Creative Leadership in Greensboro, North Carolina, demon-
strated that jobs and bosses were often the best places to develop
leadership talent.1 Concern therefore grew that educational in-
terventions were insufficient in themselves to support genuine
leadership development. Attention turned toward succession
planning, with the possibility that such systems could be rein-
vented as a tool to support development. The hope was that suc-
cession systems could be redeployed to move leadership
development efforts beyond simply training toward a longer term
perspective, where jobs and bosses became the essential ingredi-
ents in developing leadership capability.
This reinvention in succession management as a mechanism
for identifying and cultivating leadership talent has occurred only
in the last several years. Until recently, most companies organized
their leadership development and succession management activi-
ties into separate silos. As a result, succession management lan-
guished in the shadows of leadership development, due, in part, to
the limitations identified earlier. A few farsighted firms, however,
realized the power and potential of succession planning systems
that were well aligned with other aspects of leadership develop-
ment. In other words, a number of firms began to realize that the
two were not separate activities but potentially one and the same.
Today, we are witnessing the impact of this emerging new
breed of succession systems. For example, contemporary systems
no longer think solely about the replacement of talent. They are
also focused on development. These new systems offer greater po-
Succession Management: The New Imperative 7

tential to leadership developers. They take a more systemic per-

spective toward the organization’s talent and strategy. More and
more of the emphasis is on the candidate’s potential rather than
simply on recent performance. For example, greater attention is
now given to how a certain assignment might develop the poten-
tial of an individual. Replacement lists are much more fluid and
function as talent pools rather than as ‘‘slates.’’ Ownership is more
widely distributed throughout the firm. The most effective sys-
tems are now owned and championed by the senior operating
executives of the company, often in concert with the board of
directors. At the same time, operating executives and general
managers throughout the organization play active ownership roles
as well.
At the present, thanks to technology, the normal succession
planning system is as simple (and as dynamic) as an Excel spread-
sheet. Most systems are highly technologically enabled. The
forces that drove the reinvention of succession systems have also
produced systems with greater simplicity. In spite of a business
model that emphasizes technology, Dell has actually reduced the
computerized emphasis of its succession planning process to make
it easier for managers in remote locations to participate with ease
and efficiency.
And, where the old systems were characterized by complete
confidentiality and secrecy, today’s systems actually encourage a
lot of involvement by individuals who are participants and candi-
dates. Individual candidates may not have access to all the data
in their individual records, but they are more involved and receive
detailed and candid feedback. In a few companies, there is actual
transparency about where a candidate stands in the succession
system. In contrast, under the older systems, few participants
knew where they actually stood in terms of their potential for
career opportunities ahead.
8 G ROWING Y OUR C OMPANY ’ S L EADERS

This broadened approach is in part the result of the realiza-

tion in the 1990s that leadership meant much more than just
having a strong CEO or executive team. Companies began to act
in accordance with their realization that the development of lead-
ership talent had to be consistent and on-going from the top to
the bottom in their organization. The more effective succession
systems became the mechanisms for disciplining the organization
to search for and prepare leadership talent at every level. Today,
forward-looking firms are building their serious efforts at leader-
ship development through their succession management systems.

Why the Renewed Interest Today?

The forces that have renewed interest in succession systems and

have changed them in dramatic ways are trends that have affected
business in the new global economy. First, leadership is—and has
always been—a relatively scarce commodity within companies.
Even after decades of interest in the identification and develop-
ment of talent, effective leaders are a rare asset. To lose a strong
leader is a serious blow to any organization. McKinsey Consulting
named the resulting fray the ‘‘war for talent,’’2 and despite the
economic downturn and severe corporate downsizings of the last
few years it is a very real and serious war. Corporations that fail
to hold their talented employees when competitors or other op-
portunities come courting are sure to be the losers.
Second, the leading players in the workforces of corporations
today tend to be the knowledge workers. Knowledge workers are
those who, as Peter Drucker likes to say, carry their expertise ‘‘be-
tween their ears.’’ What they have to offer is brainpower; and, as
Drucker adds, knowledge workers ‘‘have two legs’’—in other
Succession Management: The New Imperative 9

words, they can walk out the door. In the arenas in which com-
petitive advantage is more dependent on specialization and
knowledge, talent becomes much more precious but at the same
time more mobile.
Third, employee ‘‘contracts’’ centered on performance en-
tered the employment picture in the 1980s and then accelerated
in the 1990s. They were in large part the outcome of a hypercom-
petitive business environment that required outstanding company
performance to ensure success. The old ‘‘lifetime employment for
loyalty’’ contract was destroyed by the massive layoffs of this era,
which undermined the traditional notion that employees could
count on lifetime employment as long as they were loyal citizens.
In the 1990s, companies like General Electric basically substi-
tuted performance contracts for the antiquated assumption that
there was any such thing as corporate loyalty. GE’s concept was
that the top third of employees were performance stars, the mid-
dle two-thirds needed work, and the bottom ten percent would
eventually be forced out due to poor performance. This attitude,
which now pervades many corporations, has totally changed the
employment contract and put greater demands on companies to
be more transparent about how they define performance. At the
same time, many companies now feel that they must proactively
provide opportunities that develop their high potentials into high
performers.
Given the demise of the loyalty contract, the new employ-
ment contract says, in effect that, ‘‘If you are a high performer,
we will keep giving you great opportunities.’’ In a similar vein,
some firms are saying, ‘‘We can’t guarantee you continued em-
ployment, but we will provide developmental experiences that
will guarantee your employability.’’ An effective succession man-
agement system can allow a company to be more disciplined
about identifying great opportunities and identifying employees
10 G ROWING Y OUR C OMPANY ’ S L EADERS

who deserve and need those great opportunities at given junc-

tures.
The fourth factor driving renewed interest in succession sys-
tems is the Internet. This technology has enhanced the mobility of
leadership talent. As we noted earlier, new tools like Monster.com
have made it easy for talented people to log onto a clearinghouse
for talent and find interesting and better job opportunities. The
increased ease and speed with which outside opportunities can
come calling on a company’s prized players have made clear the
premium that is placed on talent.
Fifth, executive recruiters and headhunters today possess
greater clout and sophistication. No longer is it considered ‘‘un-
gentlemanly’’ to recruit your competitor’s employees. When the
outside world came raiding, relentlessly trying to find, contact,
and lure knowledge workers, the value on those workers (and
keeping them) rose dramatically. The dollar value of knowledge
workers created an entire industry devoted to stealing good people
away from other companies.
Finally, an additional force that has brought succession man-
agement front and center and encouraged its transformation has
been nonstop, unpredictable, organizational change. Change has
always been the one constant of human endeavor—now it just
comes at us twice as fast as it used to. Shifts in the environment
cause shifts in critical competences within organizations and leave
companies with less and less ability to predict the types of talent
they are going to need. As a result, organizations today have to
quickly identify growing gaps in talent as well as emerging needs
for new types of talent. Well designed succession management
systems have the power to provide advance notice of where talent
gaps might be looming, what talent needs might be emerging, and
even where talent gaps could appear unexpectedly.
As a byproduct of these forces, alert organizations today are
Succession Management: The New Imperative 11

deeply concerned about talent retention and development. One

of the promises of the new generation of succession systems is
their ability to harness talent by programming a continuous
stream of challenges and job assignments. A good succession
management system can monitor the progress of a specific candi-
date and, when indicated, propose time in a new role that will
keep that candidate challenged and growing. Organizations can
now take a more disciplined view of where promising individuals
are in their careers. Are they getting sufficient developmental op-
portunities and the right bosses? What would be the ideal next
job assignment? What experiences are needed to round out their
skill set and to prepare them for new leadership roles? The rein-
vented succession management system is one of the corporation’s
best tools today for talent retention and development.

The Purpose of Effective Succession

Management Systems
The purpose of a highly effective succession management system
is two-fold. The first purpose is to serve the needs of the organiza-
tion by helping to provide a continuous and deep supply of talent.
For example, many companies that grew rapidly in the 1990s dis-
covered that they had growing gaps of internal talent. Today,
many of the talent gaps are associated with the impending retire-
ment of aging baby boomer executives. In addition, the more pro-
active firms realize that talent gaps are being continually produced
by fundamental shifts in their business environments, which pro-
duce demands for new skill sets or capabilities.
In contrast, the more reactive firms have made costly mistakes
as they push poorly prepared, underdeveloped managers into new
roles. Often, they end up having to hire outsiders for management
roles, which solves one problem but may create several others. For
12 G ROWING Y OUR C OMPANY ’ S L EADERS

example, there are problems caused by the ‘‘slow learning ramp

time’’ that these outsiders require. In addition, newcomers may
dilute or distort valued corporate culture and traditions.
The ideal succession system helps corporations plan for such
emerging needs. The best systems not only fill talent gaps but, as
importantly, retain talent. They also powerfully clarify perform-
ance standards. An effective system forces the organization to be
very clear about what standards and competencies will be used for
measuring and rewarding talent. Managers in the succession pool
get clear messages about what types of performance are and will
be rewarded.
The second aim of an effective succession management sys-
tem is to serve the employees. Individual high performers will
always have external opportunities to go elsewhere. An effective
succession management system helps to keep them challenged
and motivated to prevent job-hopping to those external opportu-
nities. In addition, many companies have historically suffered
from poor utilization of their talent. High performers who are
stuck in jobs they perceive as inadequate become prime targets
for headhunters. The most effective succession system helps indi-
viduals to develop potential by timely moves to opportunities that
match their needs and complement their current skill set. The
best systems provide a continual stream of challenging opportuni-
ties as well as candid and constructive developmental feedback on
performance and potential. An effective system can enable highly
talented people to move on a faster, or at least, more appropriate,
track.

Characteristics of Best Practice Approaches

In this book, we look at the essential components of an effective
succession system. We examine how ‘‘succession savvy’’ corpora-
Succession Management: The New Imperative 13

tions have built their systems and how they have maintained high
levels of support for them. We also show how their succession
systems develop the right types and amounts of leadership talent.
As a ‘‘preview of coming attractions,’’ we summarize below several
of the traits that characterize the approaches of these best practice
leaders in succession management:

First, the most effective systems are simple and easy to use. All
participants—not just those running the systems but candi-
dates as well—have easy access to them. Data is secure but
open to those who need it. The winning systems are nonbu-
reaucratic, uncomplicated processes. As an element of that
simplicity, there is a unified approach to succession manage-
ment to ensure consistency and to maintain objectivity of suc-
cession management between different business units,
organizational levels, and geographic areas.

Second, the best systems are developmentally oriented rather than

simply focused or replacement oriented. System processes are
clearly more concerned with the continuing growth and de-
velopment of the employee than with an ultimate job title.
They introduce a discipline into the organization that contin-
ually reminds everyone that leadership development and tal-
ent retention are critical priorities and every manager’s
responsibility. The system becomes a proactive vehicle for
managers and executives to reflect on the progress of their
talent and the opportunities they require for genuine develop-
ment.

Third, highly effective systems always actively involve the very top
players of the organization. The CEO and the executive team
are committed sponsors and champions—proactively partici-
pating in determinations of talent and in ‘‘next steps’’ to en-
14 G ROWING Y OUR C OMPANY ’ S L EADERS

sure the maximum development of their talented employees.

Effective succession management is seen as a critical strategic
tool by senior executives for attracting and retaining their
most talented leaders.

Fourth, best practice succession systems are effective at spotting

gaps in talent and at identifying important ‘‘linchpin’’ positions.
They highlight existing or emerging needs where there are
potential shortages of talent within the firm. They focus in-
tensively on linchpin positions—a select set of jobs that are
critical to the overall success of the organization. These posi-
tions and the individuals who fill them merit and receive regu-
lar and intensive attention. The better systems also identify
the best jobs for development and whether there are a suffi-
cient number of these or shortages.

Fifth, succession planning still does the job of monitoring the suc-
cession process, enabling the company to make certain that the
right people are moving into the right jobs at the right time and
that gaps are being spotted early. The best systems incorporate
frequent checkpoints throughout the year. These checkpoints
monitor who is where and where the person should be going
next. A checkpoint function is built into the system to spot a
problem before it becomes a problem! Succession manage-
ment is so important that the best practitioners don’t ignore
this function for even a quarter.

Finally, the most successful systems are built around continual re-
invention. One of the clearest insights from our research is
that effective succession management is a journey, not a desti-
nation. Best practice companies did not succeed in their first
efforts at succession management. Similarly, none have rested
on their laurels since having their process up and running.
They continually refine and adjust their systems as they re-
Succession Management: The New Imperative 15

ceive feedback from line executives and participants, monitor

developments in technology, and learn from other leading or-
ganizations. To avoid the ever-present danger of becoming bu-
reaucratized and mechanical, best practice systems therefore
actively incorporate dialogues and debates about talent and
about the succession process. There are continuous ‘‘conversa-
tions’’ about what is needed for the future of each candidate,
about who should be where, and when. There are continuous
conversations on the part of the guardians and designers about
the planning process and how its utilization can be improved.

The Key Dimensions of an Effective System

Throughout this book, we consider a set of key dimensions that

characterize succession systems that successfully promote leader-
ship development. To establish a map for our journey together,
we will introduce these essential dimensions here in brief. These
components form an ecosystem—in other words, they reinforce
and support each other. A failure to appreciate their interrela-
tionships can lead to a flawed succession system.

Corporate Strategy

At the bedrock of any succession system must be the company’s

strategy, both its marketplace strategy and its talent strategy. Suc-
cession management occupies a key position as an interface be-
tween the human resources function and the strategic direction
of an organization. In this role, it is a vital resource in anticipating
the future needs of the organization in terms of finding, assessing,
developing, and monitoring the human capital required by the
16 G ROWING Y OUR C OMPANY ’ S L EADERS

organization’s strategy. In designing any effective succession man-

agement system, several key questions must therefore be asked.
What are the strategic objectives of the company in terms of mar-
ketplaces and geography? What are the implications of that strat-
egy for talent needs and development and for performance
standards? In turn, what will be the talent strategies of the firm—
attraction, retention, and development? And how do we translate
these into our succession systems?
For this ‘‘translation’’ to work, there has to be a close partner-
ship between the senior executive ranks and the human resources
function. They must be partners in understanding what the busi-
ness strategy is and in preparing company talent to meet the de-
mands of that strategy. Together, they must provide answers to
such critical questions as, ‘‘What types of leadership and talent
capabilities will be needed as we enter new markets or geographies
or grow and reinvent our existing businesses? What is the current
state and availability of individuals with these capabilities? What
types of developmental assignments will be needed most in the
future as the firm unfolds its strategy ahead?’’ While serving as
trusted adviser and confidant of the CEO, the succession manage-
ment teams must also reflect the concerns and needs of line exec-
utives and managers throughout the business units. The latter
may have a greater appreciation for emerging threats and opportu-
nities and their implications for the firm’s talent strategy.

Sponsors and Owners

The sponsors and owners of any succession system are critical to

its usefulness and acceptance. Sponsorship has to be at the very
top, both at the top of the corporation and at the top of functions
and operating units. All the best practice companies we studied
Succession Management: The New Imperative 17

felt fortunate to have the enthusiastic support of top manage-

ment. But this support was not gratuitous; instead, it was earned
by providing an essential service to the executives. At other best
practice companies, the CEO is the key sponsor for succession
management, and a senior management committee of vice presi-
dents actively stewards the process at the corporate level. Ideally,
the board of directors is also involved. The board itself needs to
be knowledgeable about succession candidates at the executive
level.
The ownership of the system is usually shared among the busi-
ness heads (along with HR, which traditionally has been the
owner of the processes and tools but today also serves as the sys-
tem’s guardian for the CEO). At the same time, line management
owns the deliverables and is held accountable for the outcomes of
the succession process. HR is held accountable for the system de-
sign and its effectiveness as a design and as a process. Periodic
reviews by the senior executives and divisional heads can insure
that the system continues to reflect the needs of the corporation.

Talent Identification and Talent Pools

The third dimension is the selection or identification of talent.

Succession systems base their assessments directly on performance
results, the individual’s potential, and a set of leadership and orga-
nizational competencies valued by the organization. In some
cases, there is no universal competency model for the entire orga-
nization, but, rather there are several models, which reflect varia-
tions in demands by function and level. That said, best practice
companies tend to use fewer competencies in their models, feeling
that simplicity and focus are stronger advantages than compre-
hensive efforts. For example, Dow has moved from having differ-
18 G ROWING Y OUR C OMPANY ’ S L EADERS

ent competencies for each global business to a common set of

seven used throughout the corporation. Ideally, these models also
contain ‘‘derailing attributes’’ that provide a set of red flags to
participants or reminders of the types of behaviors to avoid. In
addition to competencies, there are tiered assessments of the
readiness of an individual to be moved into the next position.
These are staggered by ‘‘readiness today,’’ ‘‘readiness in the near
future,’’ and ‘‘readiness a year or two down the road.’’ For the
very top positions, there are position-specific determinations for
individual participants, but for the levels below, there are talent
pools to ensure flexibility when it comes to current and emerging
needs.

Developmental Linkages

The fourth dimension of a succession system is its developmental

linkages. In other words, the system identifies how positions are
tied to development along with the bosses overseeing these posi-
tions. It is critical that jobs identified for succession have specific
opportunities and characteristics related to development. If a po-
sition is for a director level job for marketing in Shanghai, then
what are the developmental opportunities that might lead up to
that job? Stretch assignments that provide tough challenges are
also highlighted in terms of specific jobs. An effective succession
system identifies shortages or gaps in the types of developmental
experiences and jobs and is constantly working to increase the
number of those.
Best practice companies typically employ a wide range of de-
velopmental activities to engage leaders and extend their capabil-
ities. While these companies believe that job assignments are the
most significant developmental activity, many offer mentoring,
Succession Management: The New Imperative 19

coaching, and action learning along with educational programs

to complement learning related to a specific job.

Assessors

The individuals who evaluate subordinates, determine who are

‘‘high potentials,’’ and decide who gets promoted into what posi-
tions are major stakeholders in any succession system. Multiple
levels of assessors need to be involved. It’s not just an individual’s
boss who participates in the review, but also the boss’s boss and
peers with a cross-functional perspective. Increasingly, subordi-
nates and external or internal customers are involved in the as-
sessment process—often through 360-degree feedback tools.
These assessments also include developmental dialogues with the
individual regarding her or his future career interests and goals
and the constraints she foresees. Participants should receive infor-
mation about suggested activities for further growth. This infor-
mation is complemented by individual development and career
plans, so that all participants are forced to do reflective work on
their developmental needs. All of this is supplemented with feed-
back, such as 360-degree feedback and coaching on the manager’s
overall effectiveness in a particular job and her overall readiness
to move to the next assignment.

Tracking

Tracking in the ideal system monitors progress and turnover. It

records and analyzes exits of individuals who are talented and
gaps at certain key levels and jobs, particularly linchpin jobs. Two
types of data are traditionally collected: quantitative data, in terms
20 G ROWING Y OUR C OMPANY ’ S L EADERS

of statistics of turnover and placement rates, and qualitative data,

which analyzes individuals who are leaving, common problems
that participants face in terms of their development and career
progress, and dilemmas in using the succession system. Ideally,
the tracking system also highlights the gap between planned as-
signments and actual assignments. This assessment enables top
management to see whether or not the system is actually working
according to the principles that guide it.
The use of technology for tracking in succession management
varies widely within the best practice organizations. Yet, Web-
based systems seem to offer great potential for worldwide access
and large-scale integration of data. For instance, Dell has moved
from more extensive, global software applications to a much sim-
pler MS Excel workbook to organize data. Sonoco moved to inte-
grate four commercial applications (PeopleSoft, HRCharter,
Lotus Notes, and ExecuTRACK) into a seamless system that can
be globally accessed and updated daily. The tracking watchwords
are easy, accessible, and in an understandable format.

Metrics

Finally, to tell whether the system is working, there are two types
of metrics: individual metrics, which rate the individual candidate
on performance versus perceived potential, and overall system
metrics, which highlight the number of openings that are success-
fully filled internally by the succession system. These reports
highlight the number of individuals who are selected on the list
of high potentials and who ultimately obtain jobs related to a
targeted development assignment.
There are also important metrics on diversity and cross-
functional assignments that show how the organization is fulfilling
Succession Management: The New Imperative 21

key goals involving underrepresented segments of the workforce

and general management development through multiple func-
tional assignments. There should also be tracking systems and
metrics that allow sponsors and owners to determine whether or
not the succession system is working effectively to develop an
adequate supply of leadership talent. For example, firms such as
Dow and Lilly measure the portion of key jobs that are filled by
insider versus outsider candidates. They believe that going outside
on a regular basis for key people indicates that succession manage-
ment is not working properly. Conversely, if all openings are filled
by internal candidates, perhaps the company should worry about
not getting enough new thinking into the ranks.

Our Purpose

This book is designed to inspire companies to take what have

been historically bureaucratic systems and turn them into power-
ful developmental tools. Our aim is to help the designers and users
of succession planning tools understand how these systems—
when supplemented with other leadership developmental activi-
ties—can be harnessed as dynamic tools for growing the next
generation of leadership talent.

Notes

1 Morgan McCall, Lessons of Experience: How Successful Executives Develop

on the Job (New York: Free Press, 1988).
2 Ed Michaels, Helen Handfield-Jones, Beth Axelrod, The War for Talent
(Boston: Harvard Business School Press, 2001).
This page intentionally left blank
 Chapter Two

WHO SHOULD ‘‘OWN’’

SUCCESSION MANAGEMENT?

Historically, the human resources function has been the cham-

pion of succession planning. With its focus on employees and
their development, this function is the natural owner of the suc-
cession management process. But to have sole responsibility is a
mistake. Rather, the effectiveness of any succession system de-
pends on a much broader set of owners and sponsors.
The most outspoken and committed ‘‘owner’’ must be the or-
ganization’s CEO. This individual’s willingness to champion a rig-
orous succession process sends a powerful signal throughout the
organization that the firm is dedicated to developing and retain-
23

.......................... 10356$ $CH2 10-24-03 09:39:44 PS

24 G ROWING Y OUR C OMPANY ’ S L EADERS

ing talent. The CEO’s commitment also signals that the internal
development of leadership capability is a priority and of strategic
concern for the firm. At the same time, the CEO must engage
his executive team as co-owners of succession management. This
ensures a cascading effect with the individual executives holding
their unit and functional managers accountable for the effective
implementation of the process. As importantly, their emphasis on
the development of their own subordinates models, for the rest of
the organization, the attitudes and actions they are attempting to
cultivate with a succession program.
When Ken Lewis took over as chairman and CEO at Bank of
America in 1999, he immediately set forth on the journey of mak-
ing the bank one of the world’s most admired growth companies.
Among the first actions he took was to instill in his direct reports
and key leaders a mindset that ‘‘talent really matters.’’ Accord-
ingly, he decided to institutionalize organizational and talent re-
views of his top talent within the businesses. During two-hour
review sessions, Lewis probes to determine if each of the business
units and its senior executive has:

❑ A grasp of the organizational capabilities it needs to win

over the next twenty-four to thirty-six months

❑ Plans for developing those capabilities

❑ A succession strategy for filling key positions in these busi-

nesses

Additionally, these sessions are used to make decisions regarding

the critical leadership talent moves over the next twelve to eigh-
teen months needed to position the business unit for growth. In
the quarterly business performance reviews he conducts with his
Who Should ‘‘Own’’ Succession Management? 25

direct reports, Mr. Lewis holds his executives accountable for

commitments made in the annual talent reviews.
Once Lewis had established this talent review process as a
critical routine for managing the corporation and completed the
first year’s meetings, he felt that it was imperative that all leaders
be assessed against common leadership characteristics. Conse-
quently, he commissioned the development of a new leadership
model that defined those competencies as well as the derailers
that would enable or inhibit success among senior leaders at Bank
of America. These competences had to facilitate the strategic
shift of the corporation from a reliance on growth by acquisitions
to more organic growth. In the end, the model speaks Lewis’s
language—the type of leadership he expects and foresees as neces-
sary to sustain growth into Bank of America’s future.
Beyond the CEO and the executive team, the corporate human
resources function should be responsible for the tools and processes
that enable successful succession planning. They must ensure that
the system is simple and rigorous and provides reliable assessments.
In addition, they must design and champion systems that provide
uniform standards for the entire organization while simultaneously
reinventing the system to reflect evolving needs.
The final set of ‘‘owners’’ or sponsors are the business or func-
tional unit heads and their human resources teams who are ulti-
mately responsible for the deliverables of succession management.
Senior unit and functional managers must not see the process as
one that is forced on them or as one that is time consuming and
bureaucratic. Rather, they must feel that the system serves their
own needs for talented managers. In this chapter, we explore these
various owners and describe the forms their ownership roles must
take to ensure succession planning that provides a deep and capa-
ble bench of talent.
26 G ROWING Y OUR C OMPANY ’ S L EADERS

The Most Critical Owner and Champion: The

CEO and the Senior Team

For any organization that wishes to engage in truly effective suc-

cession planning, senior-level commitment is absolutely essential.
We would also argue that verbal support from the top is not
enough. Rather the CEO and her executive team must be enthu-
siastic champions. They must believe deeply that talent provides
a competitive advantage that directly impacts organizational per-
formance. They must also hold their direct reports accountable
for ensuring that the ‘‘system’’ is a rigorous and reliable one—in
other words, that talent is retained and developed and that talent
gaps are quickly recognized and actions taken to address them.
Moreover, they must fundamentally believe that talent is a corpo-
rate-wide resource, not the property of a particular function or
division. This approach was best exemplified by General Electric
under Jack Welch’s tenure. Welch was famous for his comment to
his business heads about the company’s top 500 executives: ‘‘I
own the people. You just rent them.’’ Finally, they must focus
more of their attention on the development or preparation side
of the talent equation, rather than simply on the metrics and
inventory side.
Without this level of critical support by the very top, succes-
sion management can end up a more mechanical process with
‘‘hit or miss’’ results. Sensing that succession planning is simply a
tangential activity, division executives can vary widely in their
commitments to the development of their subordinates. Operat-
ing groups and functions can hide or hoard their talent by manip-
ulating their assessments. Limited attention will be given to
genuine developmental assignments. Our own findings in the
APQC study powerfully confirm the necessity of this commit-
Who Should ‘‘Own’’ Succession Management? 27

ment from the very top. The best practice organizations we stud-
ied had senior management more involved in succession planning
than in the sponsor organizations (see Figure 2-1). Examples of
senior level buy-in at the best-practice organizations follow.
For example, Sonoco’s executive committee, composed of
eight members including the CEO, the vice president of HR, the
CFO, and top group vice presidents, meets annually for an entire
week to discuss succession planning. The willingness of the top
team to invest so much time attests to the commitment that sen-
ior leaders have to succession planning. The executive committee
review process involves an in-depth examination of each divi-
sion’s management talent. These discussions are focused on the
performance, potential for promotion, and placement of individ-
ual managers within a specific division. The executive committee
is able to question the decisions taken by the division senior man-
agement teams. These meetings are conducted in open forum for-
mat, and executives may pose any question they wish. The goal
of this week-long meeting is to approve the placement of specific

7.5
Business unit 5.5 Sponsors

Department heads 5.8 Partners

3.8
8.3
HR leader 9.0

Directors 5.9
4.8
Vice presidents 6.5
7.6
COO 7.3
8.3
6.9
CEO 8.4

Board of Directors 3.4

2.2
0.0 2.5 5.0 7.5 10.0
Rating

Figure 2-1. Level of involvement of the following leaders as it relates to the

Succession Management process (1 being limited involvement, 10 being
extensive involvement).
28 G ROWING Y OUR C OMPANY ’ S L EADERS

individuals within the company’s performance/promotion status

matrix. The corporate HR team facilitates the discussions and
records decisions and discussions.
At PanCanadian, president and CEO David Tuer was the
main driver for the petroleum company’s first succession manage-
ment initiative. He assigned human resources to steward the proc-
ess, established a Centre of Excellence, and mandated attendance
at the first People Conference. The Centre of Excellence (COE)
designed, integrated, and managed data for succession manage-
ment and reported directly into corporate HR. At the corporate
level, a committee of vice presidents oversaw the day-to-day work
of succession management. At the business level, general manag-
ers managed the process by completing succession management
analyses, taking action to address issues, and participating in the
People Conference. This conference was a forum to discuss cur-
rent and future organizational requirements for leadership talent
across the organization.
Without the support and commitment of top management, it
is almost impossible to operate an effective succession planning
process. Executive level buy-in is critical for the financial support
and to affirm genuine commitment to the process for all employ-
ees. One of the greatest advantages of top level support, however,
is that it ensures a much tighter link to the organization’s overall
business strategy and to the corporate values. Like every other
aspect of a successful organization, succession management has to
facilitate, rather than hinder, the achievement of the corporate
goals. For example, Dell Computer requires its succession plan-
ning process to align the growth of the leadership pool with the
plans for the organization’s growth. Dell’s process includes a re-
view of leadership needs across the firm; review of existing leader-
ship talent; identification of gaps between needs and talent;
development of plans to close those gaps; executive review (the
Who Should ‘‘Own’’ Succession Management? 29

office of the chairman (OOC) presentation); and ongoing devel-

opment, movement, and measurement of leadership talent.
At Eli Lilly and Company, the chief executive officer holds
day-long annual reviews with function heads. There are four goals
for the meeting:

1. Demonstrate senior leadership commitment to talent iden-

tification and development.

2. Ensure that area ‘‘people objectives’’ are aligned with cor-

porate and area business objectives.

3. Assess the organization—determine the strength of the

leadership team and the talent pipeline, understand and
drive improvements in the diversity of the current and po-
tential management team, and lastly review key position
succession plans.

4. In-depth review of key individuals and their development

plans.

At PanCanadian, a human resources strategy was combined

with the corporate competitive strategy to achieve its long-term
business goals more successfully. This people strategy outlined the
corporate approach to employee management and cultural re-
quirements in direct connection to the company’s overall business
plan. Developed and refreshed annually, this people strategy em-
ployed the organization’s business strategy as a base to understand
cultural requirements, such as agility and innovation. As shown
in Figure 2-2, the strategy identified ways to attract and retain
people, in significant part through development and succession
management.
30 G ROWING Y OUR C OMPANY ’ S L EADERS

What do we want What kind of How do we attract,

What is required? people do we develop, deploy, and
to achieve?
need? retain people?

Exploit and grow to: A high performing People who: Key components:
culture that:
•Increase profitable •Consistently deliver •Customize
production •Produces excellent excellent results while employment
results working safely relationships
•Manage costs
•Demonstrates •Model company •Invest in leadership
•Increase business values excellence
opportunities and technological
inventory savvy •Thrive on challenge, •Foster employee
change, and engagement
•Steward intellectual •Is agile and ambiguity
capital, and innovative •Build self reliance
•Act on changing
•Have fun •Leverages priorities •Provide a
knowledge, challenging and
learning, and •Identify new productive work
development opportunities environment

•Is challenging, •Take risks •Develop knowledge

stimulating, appropriately and workers
and exciting
•Are proud to be part
of PCP

Figure 2-2. PanCanadian’s 2001–2003 people strategy.

By linking succession planning with the overall business strat-

egy, best practice organizations cement the position of succession
planning as an integral and vital process. From such an integral
position, succession planning gains a position of greater impact
over the organization’s long-term goals and objectives. Again, this
outcome is more likely to occur when CEOs and their top team
are actively involved in the process and serve as outspoken cham-
pions.
But it is not realistic or desirable for CEOs to be solely respon-
sible for the development of talent and leadership. Not only do
they have little expertise in developing talent, but they are usually
exposed only to those with the highest potential and have ex-
tremely limited knowledge of up-and-coming junior-level leaders.
Moreover, the demands on the typical CEO make it difficult for
the top person to devote enough time to this single issue. Other
players or ‘‘owners’’ are needed.
Who Should ‘‘Own’’ Succession Management? 31

Human Resources: The Process Owners

In our findings, senior human resources leaders play the most ex-
tensive role in owning the succession process, followed by the
CEO and COO in partnership with the business units. The best
practice partners in the APQC project were clear on the critical
role of human resources in making the processes behind succession
management work. They also recognized the pivotal role of integ-
rating their overall leadership development process (typically an
HR responsibility) into the structure of the succession manage-
ment processes. As indicated in Figure 2-1, each of the partner
organizations housed their succession planning process within
HR. In contrast, nearly 20 percent of the sponsor group had a
separate function to manage and align the succession planning
process. We believe that alignment of succession planning and
leadership development is achieved far more easily when these
activities report to a common organizational entity—in this case,
the corporate HR function. In addition, those in charge of succes-
sion planning activities should report directly to the most senior
HR executive. If succession is indeed a top corporate priority, its
status in the hierarchy needs to reflect it.
With the focus of the new generation of succession systems
on development, the integration of leadership development and
succession is a particularly critical task. In a typical global com-
pany, there are usually regional heads for its dispersed operations,
senior managers who oversee the company’s multiple lines of busi-
ness, and executives from the functional areas embedded within
the business lines, geographical organizations, and corporate cen-
ter. Given such complexity, it is easy to find multiple centers for
leadership-development activities, each with a different owner
32 G ROWING Y OUR C OMPANY ’ S L EADERS

but lacking any overall sense of coherence. If succession manage-

ment is housed in a separate function or is in limited contact with
these development efforts, then the succession process may be
seriously hampered in its ability to link plans to developmental
activities and may also produce greatly divergent results. This re-
porting relationship is particularly important in highly decentral-
ized firms, where it is not uncommon to have HR specialists in
each business unit running leadership-development initiatives
suited to that unit’s specific needs. These are always coordinated
with the company’s succession strategy as a whole.
For example, at Bank of America, each business unit has a
senior HR generalist and leadership development executive as-
signed to it, but these individuals report directly to the corporate
personnel function in order to ensure an enterprise-view or total
corporation perspective of issues, needs, talent, and succession. It
is these business partners who help develop, at the business unit
level, the talent management and development processes that
support the bank’s overall succession planning actions and deci-
sions. It is at this level, where the talent management and review
processes are integrated into the quarterly, if not monthly, man-
agement routines (performance reviews, talent calibration ses-
sions, staff meetings, staffing), that the business unit’s leadership
teams drive their business’ growth.
At Dell Computer, the office of the chairman (OOC) is the
champion and final audience for the succession management
process. This office includes the CEO and two COOs. Annually,
each business unit leader presents his succession plans and leader-
ship development objectives to the OOC. At quarterly meetings,
the OOC discusses possible transfers among the business units
with individual business heads. While business unit leaders are
ultimately accountable for developing the leadership potential
within their units, they rely on customized tools and processes
Who Should ‘‘Own’’ Succession Management? 33

provided by corporate human resources (the executive and orga-

nization development group). This HR group consists of six indi-
viduals responsible for designing and rolling out leadership
development processes throughout the company. One individual
within that group primarily handles the succession management
process and tools. Human resources groups within each business
unit support and are integrated into the succession and leadership
development processes.
Dow Chemical’s executive management team, which consists
of the CEO and fourteen direct reports, actively manages three
groups:

1. The seventy roles in the organization that are considered

‘‘corporate critical.’’ These are global roles that will not
change significantly because of an incumbent and the roles
are absolutely critical to the company’s success. The group
actively manages the succession plan for each of those
roles.

2. The top 250 roles, which are referred to as the ‘‘Global

Leadership’’ job family. The executive management group
annually evaluates the incumbents of those roles and ac-
tively manages all activities associated with the roles
(placement, development, and compensation).

3. The list of 800 to 900 future leaders who are being devel-
oped by the businesses and functions as the eventual pool
to feed the succession planning process and fill critical
functional roles.

This entire focus is led jointly by the CEO, the head of HR,
and the leader of Workforce Planning, who serves as the facilita-
tor of the process. The Corporate Operating Board, which in-
34 G ROWING Y OUR C OMPANY ’ S L EADERS

cludes the CEO and his fourteen direct reports, oversees Dow’s
succession management process from the executive level by re-
viewing the professional development of the future leaders from
the previous year and assessing nominees for the upcoming year’s
development investments. Thus, the Corporate Operating Board
‘‘owns’’ the process, and the HR business partners and the Work-
force Planning Strategic Center work together to facilitate it.
Within the corporate HR department, the global director of
workforce planning is the focal point for succession management.
An internal HR design team benchmarks, upgrades, and improves
the process.
Eli Lilly and Company’s CEO and its vice president of human
resources drive its succession management process. The succes-
sion management team resides within the corporate human re-
sources department and owns the process that manages the
organization’s talent. The succession management team develops
the tools that insure consistency of information gathered by pro-
viding templates, definitions, and tools that result in a single
corporate-wide database of employee information. Through a com-
prehensive intranet site, Lilly’s succession management team fa-
cilitates professional development planning, identifies associate
potential, formulates succession metrics, and manages employee
data for the entire firm.
Returning to Bank of America, the head of Personnel (equal
to the vice president of human resources) and the CEO drive
its succession management process. The Executive Development
function within the corporate human resources department is re-
sponsible for designing, developing, and then educating senior op-
erating leaders on the use of the talent review tools and processes
to drive the level of discussion and decisions needed (see Figure
2-3). It is also Executive Development that has responsibility for
the consistency of the background data gathered by providing
 Key Talent:
• Leaders who EXCEED performance
Performance Results, expectations against EITHER the
“The What” “what” and the “how” AND ARE AT
LEAST MEETS on the other scale.
Exceeds P. Chin • Key talent leaders to focus on/invest in
Expectations F. Ravaux
W. Lewin (WP) for talent planning purposes include: (1)
“HiPos”; and (2) “HiPros” (those who
Leadership are not high potential but critical to
Key Talent
Issues retain because of performance, skills,
and expertise).
Meets E. Sanchez (E)
Top-Grading Opportunities:
Expectations • Leaders who are not meeting “what”
performance expectations (i.e., not
delivering results). Immediate 60–90
day action plans for improvement must
be in place.
Does Not Meet
Expectations H. Smith (I) Top-Grading Opportunities
Leadership Issues:
• Leaders who are delivering results but
are not demonstrating leadership
behaviors required for success.
Does Not Meet Meets Exceeds Immediate coaching and improvement
Expectations Expectations Expectations plans are required. If leadership
behaviors don’t improve, these
individuals represent future top grade
Potential: Leadership Behaviors, opportunities.
High Potential “The How”
E Expandable

WP Well Placed

I Issue

Note: not actual names.

Figure 2-3. Performance and Potential Summary for Bank of America Talent Reviews—Example.
36 G ROWING Y OUR C OMPANY ’ S L EADERS

common sets of templates, definitions, and tools that result in a

single corporate-wide talent management database of key leader
information. While there is a small corporate entity accountable
for defining the bank’s overall succession planning process and
designing the supporting tools and frameworks for executing it,
there are also Leadership Development partners (reporting to cor-
porate HR) assigned to each line of business. These partners are
ultimately accountable for bringing the corporate processes to life
in a way that makes the best sense for their business unit but
within the overall context and requirements of the entire enter-
prise. These Leadership Development partners are the ones who
facilitate the talent management decisions within the individual
business units and then work with these units’ senior leaders to
design the right structures to enable the right talent moves, as
well as manage and track commitments made around talent man-
agement.

Ownership Below the Executive Level: The

Implementers
In the early days of succession planning, most systems were con-
cerned only with the senior-most talent. There was little empha-
sis on even general management positions, let alone middle
management. As the emphasis has shifted from a ‘‘replacement’’
process to a developmental one, however, more and more succes-
sion processes reach deeper into the organization. While top-level
buy-in is critical in getting a succession management system up
and running, the effective implementation of these processes de-
pends in large part on management below the executive level.
After all, it is spotting emerging talent, performing the actual
talent assessments, and identifying developmental opportunities.
Who Should ‘‘Own’’ Succession Management? 37

As shown in Figure 2-4, 80 percent of best practice partners

engage in succession management activities below the executive
level. These additional levels include general managers, directors,
and managers. Of the sponsor group, 67 percent conduct succes-
sion planning below the executive level for general managers, di-
rectors, and managers. Examples of the ways in which the best
practice organizations manage such succession planning are de-
scribed below (see Figure 2-4).
Sonoco addresses succession planning at the plant manager,
area manager, and general manager levels. Three separate group
level meetings are held to address succession planning with these
managers. In all three meetings, five key principles guide decision
making:

Principle 1—‘‘Build from the bottom up.’’ The goal is to start at

the bottom of the organization with the plant managers and
move up through the area managers to the general managers.
The data builds on itself, which is especially helpful when
examining key issues across the organization.

6.7% Sponsors
Other
20.0% Partners

20.0%
Manager
40.0%

46.7%
Director
60.0%

67%
General manager
80.0%

0% 25% 50% 75% 100%

Frequency Percentage

Figure 2-4. Succession Management activities for organization levels below

the executive level.
38 G ROWING Y OUR C OMPANY ’ S L EADERS

Principle 2—‘‘Involve those who are closest.’’ The meetings in-

volve the people who are closest to the individuals being eval-
uated—those who observe the individual begin evaluated on
a daily basis. Often it is the individual’s supervisor who is
involved in these discussions and in the actual succession de-
cisions.

Principle 3—‘‘Use the performance data.’’ Decisions should be

taken using the performance management documents of those
being evaluated. Other data should be examined as well, in-
cluding employee profiles, education, and work history, as well
as interactions and observations of the management team re-
garding the individual.

Principle 4—‘‘Use consensus decision making.’’ The decision-

making process should involve more than just the supervisor
and should arrive at a well deliberated consensus.

Principle 5—‘‘Time investment is a requirement.’’ Many discus-

sions are required, and this activity is not necessarily a linear,
sequential process. It requires a significant commitment of
time for the human resources specialists and line executives.
Nevertheless, the system should be designed for efficiency and
to provide reasonable returns on the time investment.

For each Sonoco division, succession planning begins with

the plant managers. The vice president and area managers meet
offsite for a full day with the division’s HR manager to assess the
plant managers’ performance and potential for promotion. This
group uses the consensus process to identify where each one of
the company’s 40 plant managers falls on the performance or pro-
motability matrix.
As each person is discussed, the group reviews the perform-
ance management document, as well as her competencies, com-
Who Should ‘‘Own’’ Succession Management? 39

pleted objectives for the year, and personal development plans.

The prior year’s succession planning data is also incorporated, so
that the group can see if the individual has changed positions on
the performance matrix, and if so, why.
At the plant manager level, the purpose of the meeting is
to identify performance or promotability factors, not successors.
Therefore, the results are a pool of potential successors rather than
select individuals identified as successors.
The outcome of these discussions is a clearer understanding
of total group strength. Everyone at the plant manager level is
plotted on the matrix, and the group identifies areas of strength
and weakness (e.g., the division is weak at the top category or has
too many people at the top). Based on its findings, the group may
also formulate plans for employee development.
Six layers of the matrix are reviewed. The top two layers are
the direct reports to the division general managers and the next
level down of direct reports (i.e., successor candidates). The re-
maining four cuts include a matrix on regional manufacturing
managers, regional sales managers, sales people below the man-
ager level, and plant or location managers. Each level is plotted
on a separate matrix. Corporate HR asks each division to produce
these six matrices and bring them with the other review materi-
als. Corporate HR then communicates the results of the meetings
to the divisions. The divisions are reminded to focus on individu-
als in the high and low potential boxes of the matrix, to look at
the key issues, and to act on them. A similar process is then con-
ducted for area managers and general managers.
Dow Chemical, on the other hand, does not conduct formal
succession planning for positions below the top 900 roles that are
considered in the executive group and therefore seen as a corpo-
rate asset. Instead, job openings for these positions are posted on-
line on the Job Announcement System (JAS), which creates
40 G ROWING Y OUR C OMPANY ’ S L EADERS

open access for employees to most jobs. JAS lets employees take
control of their own careers, because employees can simply visit
the Web site and view available positions globally in thirteen lan-
guages.
Talented candidates for higher-level positions (that fall be-
tween the scope of the Job Announcement System and the Cor-
porate Operating Board’s full review of the top 250 positions) are
generated by the business functions through what is called the
‘‘Future Leader’’ (or high potential) process. These candidates are
then analyzed in the annual people reviews. At people reviews,
the Corporate Operating Board reviews the professional develop-
ment of the Future Leaders from the previous year and nominees
for the upcoming year’s development investments.
The four stages of professional development at Dow are called
acquiring, applying, leveraging, and visioning. In the acquiring stage,
employees are expected to obtain the competencies and experi-
ences required to become fully qualified in their profession, for
example as an accountant, research scientist, or production engi-
neer. Employees cannot spend their careers at the acquiring stage.
They must progress at least to the applying stage. The applying
stage expects the employee to apply these professional competen-
cies and experiences to achieving the business strategy. Most em-
ployees spend their career at this stage. In the leveraging stage, the
employee is highly experienced and is now expected to leverage
her competencies and experience across businesses and/or coun-
tries on a global basis. Approximately 20 percent of the employees
progress to this stage.
The vision stage is treated more as a job/role level than a de-
velopment stage. These are roles where the future direction of the
country, function, or business are determined or lead. Less than 7
percent of the leadership roles are in this stage. The Corporate
Operating Board discusses each future leader with regard to these
Who Should ‘‘Own’’ Succession Management? 41

stages. Then, the functional leaders on the Corporate Operating

Board and their staffs fill their higher-level jobs. Though succes-
sion planning takes place for most of these roles, the process is not
monitored at a corporate level, but, rather within the functional
leadership teams.
Dell Computer identifies high-potential talent at the corpo-
rate level (called ‘‘Global Corporate Talent’’) and at the business
unit level (called ‘‘functional high-potentials’’). Anyone specified
as Global Corporate Talent is also profiled and reviewed for the
OOC. The Global Corporate Talent pool consists of individuals
with the capability to run significant portions of a function or
business, i.e., a person who can leverage skills and experience on
a global basis. Dell invests a significant amount of resources and
senior management time on this Global Corporate Talent pool,
which is made up of fewer than 100 individuals in the company.
Dell business units also have functional high-potential programs
that identify talent deeper within their organizations. The func-
tional high potentials are generally not reviewed in the OOC
presentations.
At Bank of America, the succession planning process is driven
top down and bottom up. It is at the individual/functional unit
level where the beginning of the process starts, rolling up to the
meetings that occur with the CEO. The CEO reviews and person-
ally puts his stamp of approval on the decisions surrounding the
top 100 jobs. Lewis and his executive team oversee the top 250
jobs. The lines of business then have responsibility for their own
talent. In each business line, they have the ability to determine
how deep they take the succession process, depending on the
needs and objectives of their business. Some choose to review two
levels below the line’s senior leader. Others might choose three
or four levels deep. Ultimately, it is the senior leader of each line
of business who owns the talent decisions. They are held account-
42 G ROWING Y OUR C OMPANY ’ S L EADERS

able for ensuring that they have made the correct calibration/
assessment of key talent to help their unit’s success. It is at this
level where true accountability for decisions, actions, and com-
mitments is tracked and monitored. Then, the senior most leaders
are held accountable for ensuring that the right players are in the
right jobs. So accountability for succession rests largely in the
hands of senior line managers.

Conclusion

Best practice organizations work to solidify the position of succes-

sion planning as an activity vital to the organization’s long-term
success. They begin with strong champions at the very top. The
CEO and her senior team ensure that talent retention and devel-
opment are seen as one of the corporation’s highest priorities.
Through their time and commitment to the succession process,
they encourage managers throughout the organization to take the
process seriously. In best practice organizations, the human re-
sources group is responsible for the tools and processes that make
successful succession planning a reality and continually looks for
ways to make the process simpler, yet more rigorous. Business or
line units are responsible for the deliverables—in other words, for
ensuring that assessments are performed thoroughly and accu-
rately, that talent gets the opportunities it needs for development,
and that gaps in talent are quickly identified and resolved. It is
through this ‘‘chain’’ of committed owners that succession plan-
ning becomes the organization’s most powerful tool for identify-
ing, retaining, and developing leadership talent.
One fascinating finding from our study was that sponsor orga-
nizations actually spent more hours on the succession planning
Who Should ‘‘Own’’ Succession Management? 43

process than partner organizations did. They had a greater num-

ber of meetings and spent more hours per meeting at all levels.
Based on these findings, we could infer that the succession man-
agement process at best practice organizations must be considered
more efficient and effective than the process at sponsor organiza-
tions. The exemplars have developed systems that require less in-
vestment of time, and this efficiency leads to greater utilization
by line executives.
This page intentionally left blank
 Chapter Three

DEFINING AND
IDENTIFYING TALENT

At the foundation of succession management is the definition and

identification of talent—what it looks like, who has it, who needs
to develop it, and how it can best be developed. The challenge,
however, is defining what is meant by the term ‘‘talent’’ in light
of the needs of the organization and how to achieve accurate as-
sessments of it. Historically, performance outcomes were the sim-
plest way to determine who had ‘‘talent’’ and who did not. The
thinking was simple: those with the greatest current performance
must be our most talented leaders. But experience has shown that
this line of thinking is often inaccurate. Organizations have
learned again that individuals with high performance outcomes
45

.......................... 10356$ $CH3 10-24-03 09:39:56 PS

46 G ROWING Y OUR C OMPANY ’ S L EADERS

at one level do not always repeat that high performance at the

next level. The demands of positions ahead may be so different
that one’s current skill set proves inadequate. Weaknesses or tal-
ent gaps that are less harmful at junior levels become more pro-
nounced at senior ones. Strengths that ensured success early in
one’s career can prove to be insufficient or, even worse, can be-
come liabilities in future roles. As a result, interest has grown in
assessing a person’s ‘‘potential’’ for advancement or—more accu-
rately—potential for ‘‘development.’’
In addition, leadership today is considered one of the most
important capabilities for senior managers. With this in mind,
more and more organizations have incorporated leadership com-
petencies into their assessments. These competencies in turn
form the basis both for professional development (discussed in
this chapter) and for performance management (discussed in
Chapters 4 and 5). In essence, they set the standards for leader-
ship and more often reflect the expectations of the top executives.
In describing the competency model devised at Bank of America,
Brian Fishel, senior vice president of executive recruiting and de-
velopment, commented, ‘‘The language and feel of our leadership
competency model is very much that of our CEO. His expecta-
tions pervade—about the performance and results we expect,
about how to deliver them, about the need to constantly ‘raise
the bar’ on ourselves because the customers we serve demand that
we deliver to ever higher standards, and about the derailing be-
haviors that will cause leaders to fail at Bank of America.’’ The
APQC study found that, in almost every case, alignment between
competency models, corporate performance objectives, and em-
ployees was a key characteristic of effectiveness with succession
management processes.
As we illustrate in this chapter, once performance expecta-
tions and competency models are in place, best practice corpora-
Defining and Identifying Talent 47

tions use a variety of identification tools to achieve alignment.

Many companies employ these tools not only to identify individ-
ual employees, but also to create talent pools from which employ-
ees can be drawn when positions open. Using simple graphic
matrices, individuals are assessed along the dimensions of current
performance as well as their potential, with ratings of low, me-
dium, and high readiness for promotion. Performance criteria
typically include achievement of current goals and ongoing dem-
onstration of values and leadership competencies, while potential
is based on the individual’s ability to successfully lead at the next
level.
The most effective succession processes simultaneously iden-
tify the appropriate developmental opportunity for the individual
if they are ready for promotion. With rigorous assessments, suc-
cession management systems then become powerful development
tools—identifying those who are ready for the next assignment
and which assignments can best serve their developmental needs.
When viewed across levels of the organization, the succession
process can also provide equally powerful insights into what types
of developmental assignments are currently in short supply, what
types of assignments are needed for future demands, and where
the gaps or shortages of talent are.

Competency Models: The Benchmarks for

Succession

As succession systems have grown more sophisticated, they have

moved away from a complete reliance on the individual’s current
performance—in other words, on simply ‘‘making their numbers.’’
As we mentioned in the beginning of this chapter, the better
48 G ROWING Y OUR C OMPANY ’ S L EADERS

systems now incorporate assessments of the individual’s leader-

ship capabilities, adherence to the organization’s values, and
capacity for development and learning in addition to pure per-
formance outcomes. To make these kinds of assessments, succes-
sion planning systems rely on competencies—these are the
benchmarks against which talent is assessed and the needs for
talent identified.
Competency models trace their origins back to the traditional
‘‘job description,’’ which, in a rudimentary way, helped manage-
ment identify the appropriate employee for each position while
simultaneously informing employees (or potential employees)
about the skill sets that were prerequisites for the position. The
job description also formed the basis for employee evaluations.
As computer and other technical skills began to grow in im-
portance during the second half of the last century, human re-
sources departments were faced for the first time with hiring
people with skill sets that neither they nor upper management
understood. In response, the human resource (HR) function
began to develop lists of competencies necessary for success in
technical positions. Harvard psychology professor David McClel-
land drew attention to the value of competences in the early
1970s. In an article entitled ‘‘Testing for Competence Rather
Than ‘Intelligence,’ ’’ McClelland raised the issue of why intelli-
gence tests were poor predictors of job success.1 He argued that
another set of factors—competences—were better at explaining
success. It was, however, the publication of a book in 1982 enti-
tled The Competent Manager by a protégé of McClelland’s, Rich-
ard Boyatzis, that sparked greater interest in competency
modeling. Boyatzis defined a competency as ‘‘an underlying char-
acteristic of a person—a motive, trait, skill, aspect of one’s self
image or social role, or a body of knowledge which he or she
uses.’’2
Defining and Identifying Talent 49

Today, we associate the term ‘‘competencies’’ with the behav-

iors and skills that are necessary for success in a particular role.
By the late 1980s, companies began to develop ‘‘competency
models’’ for the selection and assessment of their management
positions. As interest in leadership and leadership development
grew in the 1990s, competency models received a further boost.
After all, organizations needed clear definitions of what they
wanted in leadership behavior. In recent years, corporate values
and learning capability, as well as derailment behaviors (such as
arrogance or lack of integrity; behaviors that cause high potential
managers to fall off the ‘‘high potential list’’ or simply to fail),
have been added into the competency mix as well.
The enormous popularity of developmental tools such as 360-
degree feedback finally cemented the position of competency
models as essential to the development and assessment field. A
study conducted during the U.S. Leadership Development Con-
ference in June 2001 found that competency modeling was used
by almost 75 percent of all companies as a tool for leadership
development.3 The same study showed that 69 percent of the de-
velopment initiatives of mid-level managers were using compe-
tency models as a basis for developing training initiatives. A study
conducted by Arthur Andersen Worldwide also found that the
majority of companies had applied competency models in the area
of training and development.4 In the APQC study, all of the best
practice companies used competency models in all phases of the
succession management process.
Companies employing competency models as the foundation
of their succession management process have found that they pro-
vide a variety of benefits. Specifically, competency models:

❑ Convey clear expectations for roles and for levels of per-

formance
50 G ROWING Y OUR C OMPANY ’ S L EADERS

❑ Provide more valid and uniform corporate planning data

❑ Link development activities to organizational goals

❑ Motivate employees to improve by providing specific

guidelines for professional development

❑ Protect the morale of both supervisors and subordinates by

quantifying performance management

❑ Streamline HR activities

❑ Provide a common framework and language for discussing

how to implement and communicate key talent and lead-
ership development strategies

❑ Help set expectations for current senior leaders and/or

serve as development targets for those in the organization
who aspire to become a senior leader in the future

While many of the earlier competency models had relatively

long lists of competencies, there has been a trend toward simplify-
ing the number of dimensions to a set of ‘‘core’’ competences.
This notion of ‘‘core competencies’’ derives from the work of Gary
Hamel and C. K. Prahalad, who introduced the concept to the
business vocabulary in an award winning Harvard Business Review
article.5 While their concept dealt with the utilization of unique
organizational capabilities that provided strategic advantage, the
term has since been applied to those basic (or core) personal be-
haviors associated with successful leaders in a particular organiza-
tion. Thus, we found that our best practice organizations begin
with a core set of competencies—behaviors, mindsets, and values
that they believe should be shared company-wide. Each compe-
tency then has a set of tangible descriptors that illustrate that
particular competency ‘‘in action.’’ The APQC study found that
most best practice organizations use these core competencies to
Defining and Identifying Talent 51

evaluate employees on an individual or team basis and to identify

and evaluate employees’ leadership potential. These succession
management competencies are likewise aligned with corporate
goals.
In addition, all best practice organizations in the APQC study
reported that they use succession management competencies in
other processes such as performance management, training and
development, and 360-degree feedback. They employ the succes-
sion management, competencies as criteria for promotion, com-
pensation, mentoring, and recruiting more frequently than our
control group organizations. In doing so, they ensure that the
competencies are reinforced at every opportunity. A benefit of
the consistent use of an identified set of competencies is integra-
tion across multiple HR systems. This integration is critical to
achieving the simplicity that many organizations desire. Figure
3-1 contrasts the linkage of these other processes to succession
management competencies in both best practice organizations
(black lines) and the control group (white lines).

Other 0.0%
20.0% Sponsors
Compensation 20.0% Partners
decisions 40.0%
Promotion criteria 33.3%
60.0%
13.3%
Recruiting
40.0%
26.7%
Mentoring 40.0%
Coaching 53.3%
40.0%
Training and 66.7%
development 60.0%
360-degree feedback 46.7%
80.0%
46.7%
Selection 80.0%
Performance 53.3%
management 100.0%
0% 25% 50% 75% 100%
Frequency percentage

Figure 3-1. Linkage of HR processes to Succession Management

competencies.
52 G ROWING Y OUR C OMPANY ’ S L EADERS

The best practice organizations use fewer of these core compe-

tencies in their models than do the control group organizations.
Figure 3-2 compares the number of competencies used by the two
groups in performance management, development activities, and
selection and identification. There is a strong desire on the part
of the best practice organizations to keep the succession process
as simple as possible. A smaller list of core competences ensures a
less complicated process and provides greater clarity around the
essential behaviors and activities that are and will be rewarded by
the organization.

Sample Competency Models in Best Practice

Organizations

Dell Computer’s core competency model is the backbone for all

of the company’s succession and leadership activities. The chosen
competencies are those associated with the firm’s strongest per-

10.7 Sponsors
Performance management Partners
7.2

13.3
Development activities
9.3

Selection and identification 9.4

of high potentials
7.4

Corporate core 11.6

competencies 8.0

0 4 8 12 16
Number of competencies

Figure 3-2. How many competencies do you use for the following?
Defining and Identifying Talent 53

forming leaders across the business units and specific functions

and are identified as core to their success. The model was created
using an analysis of 360-degree feedback data and performance
appraisals of high and low performers, derailment studies, strate-
gic organizational requirements, and benchmarking data. Dell
employees are assessed against the following five core competen-
cies for entry-level leadership positions:

1. Functional technical skills

2. Integrity and trust

3. Intellectual horsepower

4. Business acumen

5. Command skills

Additionally, the following nine competencies were identified

as success factors for Dell leaders:

1. Priority setting

2. Problem solving

3. Drive for results

4. Building effective teams

5. Developing direct reports

6. Customer focus

7. Organization agility

8. Learning on the fly

9. Dealing with ambiguity

54 G ROWING Y OUR C OMPANY ’ S L EADERS

Dow has eight corporate-wide and global competencies:

1. Initiative

2. Innovation

3. Interpersonal effectiveness

4. Leadership

5. Learning

6. Market focus

7. Teamwork

8. Value creation

In addition to these eight, each Dow function uses a second

set of competencies that are function specific. In other words,
each of its global functions has a separate set of competencies,
which are used in hiring, evaluating, and compensating employ-
ees. For example, the Accounting function has decided on four
function-specific competencies:

1. Information technology

2. Reporting and consulting

3. Technical knowledge

4. Work process discipline

In contrast, the Manufacturing function has chosen the fol-

lowing five function-specific competencies:
Defining and Identifying Talent 55

1. Information technology
2. Productivity focus
3. Responsible care (environment, health, and safety)
4. Technical capability
5. Work process discipline

Eli Lilly and Company utilizes seven leadership behaviors in

its assessment of performance and potential:

1. Model the values

2. Create external focus
3. Anticipate change and prepare for the future
4. Implement with quality speed and value
5. Achieve results with people
6. Evaluate and act
7. Share key learnings

Similar to Dow, Lilly has developed additional sets of compe-

tencies that apply to a specific function and vary by specific man-
agement level.
PanCanadian’s leadership competencies were developed using
a combination of academic research, assessment of top perform-
ers, and strategic fit. The following PanCanadian leadership com-
petencies were applicable to all management levels:

❑ Visionary

❑ Effective communication
56 G ROWING Y OUR C OMPANY ’ S L EADERS

❑ Decisiveness and follow-through

❑ Business acumen

❑ People/team management

❑ Innovation

❑ Change management

Because Bank of America was going through a critical transi-

tion, the organization recognized that its leaders would need to
perform to a different set of expectations to succeed. Ken Lewis
‘‘commissioned’’ its executive development team to facilitate the
development of a new senior leadership competency model illus-
trative of the new environment he was creating and, more impor-
tantly, which made transparent the competencies and behaviors
that senior leaders would have to master in order for Bank of
America to succeed, not just for today but over the next three to
five years as well.
As Executive Development went about developing the bank’s
new leadership model, it conducted behavioral event interviews
with the top eighty-eight executives from across various jobs to
ensure that an enterprise view and applicability benchmarked
other top growth companies’ leadership requirements; companies
researched included Allied Signal, General Electric, 3M, Honey-
well, Coca-Cola, PepsiCo, Wells-Fargo, Citigroup, and UPS, to
name a few outside firms consulted with that specialize in leader-
ship competency models. In the end, it was determined that the
final product had to be specific to Bank of America and speak its
language of growth for the model to be most applicable, relevant,
and used there. Hence, the final leadership model developed is
highly tailored to the bank’s needs.
At the Bank of America, there is a single leadership compe-
 IV. Sustain Intensity and
I. Grow the Business II. Lead People to Perform III. Drive Execution Optimism
A. Demonstrates deep and broad busi- F. Aligns enterprise capabilities J. Instills management focus and disci- M. Constantly raises the bar
ness acumen 15. Transcends silos to achieve greater pline 39. Sets ‘‘stretch’’ performance standards
1. Demonstrates deep/broad financial enterprise results 28. Implements practices and processes for self and others
management and functional skills 16. Drives collaboration among individuals that drive accountability 40. Creates the optimal tension for peak
2. Demonstrates a business perspective and groups 29. Translates strategies into specific performance
that is much broader than one function 17. Leverages teams to drive performance goals, tactics, action plans, and deliv- 41. Demonstrates low tolerance for medi-
or unit G. Recruits and grows great talent erables ocrity
3. Cuts to the heart of complex business 18. Acts as a champion for diversity, creat- 30. Keeps people focused 42. Fosters high levels of accountability
and financial issues ing an environment that values diverse K. Builds partnerships to achieve swift through fair, but hard-hitting perform-
B. Creates competitive and innovative backgrounds and perspectives adoption ance management processes
business plans 19. Is superb at selecting ‘‘A’’ players 31. Builds broad-based business relation- N. Displays personal courage
4. Creates competitive, innovative busi- 20. Moves quickly to address mediocre/ ships across the organization 43. Takes a stand on controversial and un-
ness plans that drive short- and long- poor performers 32. Skillfully influences peers and col- popular issues
term growth. 21. Willingly takes risks on high potentials/ leagues to promote and sell ideas 44. Makes tough business and people de-
5. Challenges the status quo to grow the high performers to stretch and develop 33. Brings to surface and resolves conflict cisions
business them with minimal noise O. Continuously learns and adapts
6. Focuses on growth opportunities and H. Inspires commitment and follower- L. Demonstrates sound judgment and 45. Is insightful about personal mistakes
capital efficient investments ship acts with speed and failures: learns from them and
7. Reinvents the business 22. Paints a compelling picture of the fu- 34. Balances data, logic, and intuition in moves on
C. Builds customer/client-driven envi- ture and connects it to individual asso- decision making 46. Is a voracious learner
ronment ciates 35. Deals effectively with concrete, tangi-
8. Ensures the customer/client perspec- 23. Creates positive energy in the face of ble issues as well as abstract, concep-
tive is at forefront of all business deci- challenges tual matters
sions and initiatives 24. Inspires others to follow his/her lead 36. Makes timely decisions
9. Invests time in customer/client-facing I. Communicates crisply and candidly 37. Generates pragmatic, sensible, and
activities to understand their needs 25. Balances talking and listening to foster simple solutions to complex problems
10. Instills customer/client focus in all as- candid dialogue 38. Moves quickly to eliminate roadblocks
sociates 26. Crisply gets his/her point across
D. Institutionalizes error-free quality 27. Commands attention across multiple
processes audiences
11. Champions and leverages six sigma
tools to drive revenue, reduce costs,
and add value
12. Holds all associates accountable for
continuously improving processes
E. Excels at risk/reward trade-off
13. Thoroughly analyzes opportunities is-
sues and then takes appropriate risks
14. Takes action to mitigate and minimize
liabilities, while ensuring maximum re-
turns

Live Our Values

47. Lives our company’s values
48. Puts the interest of the bank ahead of
his/her own agenda

Figure 3-3. Exhibit 1, Bank of America leadership competencies with behaviors.

58 G ROWING Y OUR C OMPANY ’ S L EADERS

tency model for the top four levels of the organization (approx.
10,000 associates—Figure 3-3 on the previous page).While each
line of business has the opportunity to add one to three technical/
functional competencies to the list as needed, the core enterprise-
model is used to set performance expectations for the senior-most
three levels and developmental benchmarks for the fourth level.
It is built around five basic dimensions:

1. Growing the business

2. Leading people to perform
3. Driving execution
4. Sustaining intensity and optimism
5. Living our company values

In addition, there is a set of derailing competences (Figure 3-4).

Best practice organizations have learned that competency
models are most effective when they (1) include a small number
of competencies, (2) define specific behaviors associated with
each, and (3) employ a single set of competences for assessment.
In the past, Sonoco, Lilly, and Dow had different sets of compe-
tencies for different levels of the organization, as well as separate
competencies for functions such as hiring, development, and
compensation. Each of these companies has since developed one
core set of competencies and has carefully defined the desired
behaviors for each. Universal competencies ensure greater consis-
tency and better calibration in assessments across the enterprise.

Identification Tools
The best practice organizations use a variety of tools and tech-
niques for identifying future talent and leadership potential. In
Defining and Identifying Talent 59

Over Leading
Failing to Resisting Being Exclusive Failing to Take a and Under
Deliver Results Betraying Trust Change vs. Inclusive Stand Managing
1. Fails to hold 3. Says one 6. Has trouble 7. Fails to under- 10. Is indecisive 12. Lets details
self and others thing and does with adapting stand and take fall through
accountable another to new plans, into account 11. Stays on the the cracks
for results programs, or others’ per- fence on
4. Makes priorities spectives tough issues; 13. Fails to get
2. Overpromises excuses or won’t weigh involved with
and underde- blames others 8. Devalues the in until boss the day-to-
livers opinions and weighs in day workings
5. Shades, man- suggestions of of the busi-
ages, with- others ness unit
holds infor-
mation to 9. Fails to en-
promote his/ gage others
her personal with different
or functional perspectives
agenda or skills than
him/herself.

Figure 3-4. Exhibit 2, Bank of America leadership model derailers.

most cases, the identification process is facilitated by dedicated

members of the human resources organization working in partner-
ship with the executives doing the actual assessments. Examples
of tools used by the best practice partners in the APQC study
are reviewed below. They include Lilly’s ‘‘Talent ID Tool’’ and
Sonoco’s Performance/Promotability Matrix. Other tools used are
performance management results and multi-rater feedback. In
particular, 360-degree feedback data is now an essential source of
information for succession assessments. This tool ensures that the
multiple views of bosses, subordinates, and peers are not only in-
cluded in the assessment process but also compared across a set of
the identical competency dimensions. Given the critical role that
subordinates play in determining whether one possesses leader-
ship capabilities or not, this group of individuals has become an
essential source for feedback. As hierarchies have flattened and
more work is performed across functions and in cross-functional
teams, peer input has gained in importance. Using 360-degree
feedback data offers a much more complete view of the employ-
ee’s performance and potential. While most of the feedback pro-
vided by the 360-degree tool is based on the competencies, it may
60 G ROWING Y OUR C OMPANY ’ S L EADERS

also contain other information useful for assessment. For example,

the retailer Best Buy has incorporated a set of items that reflects
how effectively the manager has ‘‘engaged’’ employees—specifically,
if the manager has created an environment in which employees
are clear on their role expectations; have the opportunity to do
what they do best; whether or not they’ve received recognition in
the last seven days; whether or not they receive feedback, for-
mally, on performance and development.
How these tools are applied is discussed in the following sec-
tion because they play an important role in the identification
process and produce simple, straightforward results. The final as-
sessment of the individual executive or manager is reflected in an
overall judgment or status decision. For example, in the case of
Dell Computer, a concept called ‘‘Scaling Calls’’ is used to iden-
tify an individual’s ability to grow into a higher-level job or to
‘‘scale’’ with the growth of the current job. Individuals are ranked
according to a five-point scale:

1. Promote
2. Develop in place
3. Contribute in place (willing to invest more time)
4. Manage out of position
5. Are too new to call

Lilly’s ‘‘Talent ID Tool’’

Almost as soon as an individual joins Lilly, the organization be-

gins to assess talent and potential for leadership. Prior to the in-
troduction of this tool, assessments were often highly variable
across business units and functions. This instrument was created
Defining and Identifying Talent 61

to give supervisors a common taxonomy and set of criteria from

which to make their assessments. Lilly uses this assessment tool
to drive more quantifiable judgments about talent that inevitably
lead to the creation of a robust and diverse candidate list, or tal-
ent pools for open positions.
The six-page Talent ID Tool is used to assess more than
18,000 associates all over the world and was developed internally,
with the help of outside consultants, The Lominger Group, and
research from the Center for Creative Leadership. The question-
naire targets three key criteria:

1. Performance—relative to the seven leadership behaviors

(listed previously), which track the employee’s record of
results over time. The evaluators look for strong develop-
ment and the demonstration of management competencies.
2. Learning agility—tracks the individual’s willingness and
ability to learn new skills under first-time, tough, or differ-
ent conditions.
3. Derailment factors—the identification of factors that might
stand in the way of advancement (e.g., the employee does
not value working at higher levels or does not adhere to
the corporation’s core values).

The form is completed by the individual’s supervisor, together

with a supervisor once removed, as well as previous supervisors
and the peers of the individual’s immediate boss. This assessment
is never to be completed in isolation. It takes roughly fifteen min-
utes to complete, is Web based, and is available in multiple lan-
guages. The conclusions from the tool are used to determine an
individual’s upward potential and type of potential with the re-
sults being entered into the intranet site and formed into metrics
for CEO reviews.
62 G ROWING Y OUR C OMPANY ’ S L EADERS

Sonoco’s Performance/Promotability Matrix

Sonoco believes that collecting appropriate data is the first step

in identifying and managing opportunities for its talent. The divi-
sions are asked to include the following items (nonexhaustive) in
their presentations to the executive committee:

❑ Demographic breakdown of the salaried exempt workforce

for that division

❑ Organization chart showing the division general manager

(or corporate staff head) and his or her direct reports

❑ Succession plan chart with multiple candidates for the po-

sitions, including the division general manager

❑ ‘‘Performance/Promotability Matrix’’ that ranks all of the

individuals on the organization chart and all the candi-
dates from the succession chart

The ‘‘Performance/Promotability Matrix’’ is a nine-box ma-

trix (Figure 3-5) that contains three levels of performance and
three levels of promotability. Each division reviews its succession
planning candidates and plots them into one of the nine boxes
on the matrix.
The data for these succession assessments tend to be from sev-
eral sources. One source is the supervisor’s personal assessment of
the individual using her observations, along with performance
data. The performance data itself is often quite broad—in other
words, not simply assessments of financial or schedule targets. It
frequently includes information on staff turnover and customer
satisfaction scores and so forth. An effective talent review for suc-
cession planning always involves ‘‘multiple points of view.’’ In
Defining and Identifying Talent 63

Promotability
1 2 3

Highly promotable within

organization; significant Promotable—one level maximum At level
1 leadership potential
Exceptional performer—exceeds Exceptional performer—
Exceptional performer— requirements exceeds requirements
exceeds requirements

Highly promotable within

Performance

organization; significant Promotable—one level maximum At level

2 leadership potential
Effective performer—fully meets Effective performer—fully
Effective performer—fully requirements meets requirements
meets requirements

Has potential to be highly

promotable within Has potential to be promoted— At level
organization one level maximum
Partially meets requirements
3
Partially meets requirements Partially meets requirements
Needs significant
Needs improvement (new Needs improvement improvement
in current position)

Figure 3-5. Sonoco’s performance/promotability matrix.

some of the best practice organizations, the manager or sponsor

of a nominated high potential identifies several individuals who
are at least one level above the candidate and who know the
individual well. A sixty- to ninety-minute group dialogue is con-
ducted to assess the career potential of that candidate. These re-
views eventually reach up to the executive level, so that the
senior individuals have a good sense of the talent below them. In
this way, the ‘‘downward’’ assessment (supervisor to subordinate)
is not entirely dependent on the one senior viewpoint.

Bank of America

At Bank of America, succession planning is part of a larger associ-

ate and talent planning system at play and is also one of four core
corporate planning process, the others being strategy, risk, and
financial.
64 G ROWING Y OUR C OMPANY ’ S L EADERS

The associate and talent planning processes are as follows (see

Figure 3-6):

❑ Between January and February is when setting individual an-

nual goals and objectives is finalized and quarterly perform-
ance review cycles for the current year is established. It is
also during this first quarter of a calendar year when the
performance discussion between the associates and their
manager is completed. Sources of data used for establishing
performance ratings include the individuals’ performance
results versus written goals for the previous year (the
‘‘what’’), 360-degree feedback results against the leadership
model to help determine performance ratings on the
‘‘how,’’ and verbal feedback and input from key business
partners and stakeholders.

❑ Between July and August, the ‘‘formal’’ succession planning

reviews between the CEO and his top twenty-four business

Business and Talent Talent CEO and Senior Quarterly

People Plans Assessments Calibration Executives Reviews
Review

❑ Define annual ❑ Assess current organization ❑ Deeply discuss ❑ Measure progress

targets and strategy strengths and gaps - High Potentials
- Key Diversity Talent ❑ Discuss business
❑ Determine critical ❑ Develop organizational - Blockers unit and individual
human capital requirements action plans to close gaps performance
- Staffing ❑ Agree on critical
❑ Establish and align - Development leadership and ❑ Make appropriate
compensation - Assignments organizational changes compensation
plans with strategy - Structure in next 6–12 months decisions
- Incentive plans - Etc.
- Options strategy ❑ Identify / Calibrate ❑ Review and match
- Merit budget ❑ Managers ensure and support leadership bench top talent with most
- Total compensation implementation of talent planning critical positions
commitments and development plans

❑ Leverage technology to track and

utilize data

Update, Learn, Refresh

Figure 3-6. Building a strong leadership bench through continuous

succession planning at Bank of America.
Defining and Identifying Talent 65

leaders take place. These are two-hour sessions each, dur-

ing which the CEO reviews each organization’s current
performance, requirements for future performance, leader-
ship talent bench gaps with plans for closing these. The
group then makes decisions on critical talent moves to take
place over the next twelve to eighteen months. In these
CEO reviews, Bank of America uses a simple process built
around a two- to three-page document (called internally
an ‘‘organizational overview’’) that each executive pro-
duces and around which the two-hour conversation is fo-
cused.
The objective of such a minimal amount of paperwork
is to drive focused discussion and to facilitate decisions,
rather than having a bureaucratic process netting minimal
actionable results. The document includes an organiza-
tional chart with the names of associates, their performance
and potential ratings, their current total compensation, lo-
cation, job title, and the line executive they support, in
the case of support functions. In addition, all direct reports
(DRs) to the line-of-business (LOB) executives are stack
ranked and discussed thoroughly in the meetings both on
current and future potential. Also, on the first page are key
metrics like diversity and demographics, which are espe-
cially important to the bank’s achieving its strategy of hav-
ing a leadership bench that is ahead of the customer
demographics. Page two compares individuals in like jobs,
using an internally generated ‘‘job complexity profile’’ that
helps ensure that the right talent is in the right role and is
being compensated accordingly. This page also lists 360-
degree feedback results and comparative data as well as pos-
sible moves that will be made over the next twelve to
twenty-four months.
66 G ROWING Y OUR C OMPANY ’ S L EADERS

❑ The output of these two-hour conversations is documented

by Executive/Leadership Development staff who then help
the LOB leaders execute on these commitments.

Focusing Efforts: Determining the ‘‘Mission-

Critical’’ Positions

One of the vital roles of succession management is to help the

organization understand what its critical management positions
are. In other words, for what essential jobs do we need to be devel-
oping talent? Every firm needs to know if it is on top of the cur-
rent supply of talent for these positions and what is needed for
their development. As noted in Chapter 1, in the old days of
succession management, it was believed that only the executive
roles were truly critical.
Organizations today are more conscious of the fact that addi-
tional roles down the hierarchy may also be ‘‘mission critical.’’
Therefore, the best succession management processes specifically
target these ‘‘mission-critical’’ or linchpin roles. These are posi-
tions that are absolutely essential to the firm’s success, typically
difficult to fill, and are rarely stand-alone. For example, in a retail
organization, they might range from regional managers all the way
down to store managers of flagship locations. In a professional
services firm, partners and senior managers would be typical
linchpin roles. As William Rothwell points out, linchpin posi-
tions deserve special attention because they ‘‘represent strategi-
cally vital leverage points . . . which when they are left vacant
. . . the organization will not be able to meet or exceed customer
expectations, confront competition successfully, or follow
through on efforts of crucial long-term significance.’’6
Rothwell offers several useful means for identifying these posi-
Defining and Identifying Talent 67

tions.7 The first is to ask, ‘‘How significant are the consequences

of having this particular position vacant?’’ If the consequences
have a pronounced negative impact (such as critical decisions not
being made or customer needs going unmet or operations func-
tioning poorly), then it is likely to be a ‘‘mission critical’’ role.
A second approach is to examine each function on the orga-
nizational chart, asking two questions: (1) How does this function
contribute uniquely to the organization’s mission? and (2) If the
leader in this function were gone, could it still operate effectively?
Answers to the first question shed light on the magnitude of the
role’s contribution to firm performance. Answers to the second
shed further light on whether the knowledge possessed by the
leader in that particular position is unique—in other words, very
difficult to replace or substitute for. It may also suggest that the
scale and complexity of the role is such that other staff members
collectively cannot make up for the key person’s absence.
A third means to identify linchpin positions is to canvas the
executive team asking them individually the following question:
‘‘What positions under your responsibility are so critical, that if
they suddenly became vacant, your organization would face major
problems in achieving results?’’
A fourth means is to look at history and identify times when
the departure of the incumbent in a particular role resulted in
serious organizational problems. Were they in difficult-to-fill posi-
tions, or did they possess hard-to-find, unique knowledge and
skills?
The final approach is to perform ‘‘network charting.’’ This
process involves taking a recent decision of critical importance to
the firm and tracing it back to all the major contributors to that
decision. Whom did the ultimate decision maker turn to for infor-
mation—what positions and which individuals? The assumption
is that tracing back to the various sources leads to insights about
linchpin roles and individuals.
68 G ROWING Y OUR C OMPANY ’ S L EADERS

To illustrate the criteria using one of our best practice compa-

nies, Dow collectively reviewed all 250 executive positions and
evaluated each using the following criteria to determine its ‘‘cor-
porate critical’’ roles:

❑ The role is not subject to elimination or restructuring in

the event of the incumbent’s departure.
❑ Smooth, rapid transition and management continuity is
critical.
❑ The role is critical to the success of the company.

Determining the Talent Pools

With an understanding of the positions that are ‘‘mission criti-

cal,’’ the next challenge is to categorize high-potential talent for
them by using the identification and assessment tools. While the
ultimate goal of succession management is to find one-to-one
alignments between individual employees and vacant positions,
best practice corporations are finding the formation of talent
pools to be an effective real-world approach. This is especially
true for positions below the executive level. (At the executive
level, it is still appropriate to have a smaller slate of designated
individuals.) Talent pools increase the visibility of talent among
the business units and provide a starting place for making deci-
sions about talent movement. The size and scope of talent pools
differ among organizations and can be categorized by department,
job, geography, and level in the hierarchy. In talent pools, high-
potential employees are grouped by criteria such as skill set or
promotion readiness.
For example, one of Dell’s two pools is focused on talent at
Defining and Identifying Talent 69

the corporate level, while the other exists to classify talent at the
business unit or functional level. PanCanadian had A and B tal-
ent categories that identified employees with high potential in
business versus high potential within professional and technical
positions. Sonoco’s eight pools are divided by division or business
unit. As is always the case in this book, our goal is not to prescribe
a specific approach for all organizations, but to expose the reader
to multiple best practices that may be imported in a manner ap-
propriate to each company’s unique situation.
To determine who gets into a particular talent pool, a formal
review is conducted by all of the best practices companies. Gener-
ally, the senior managers review their direct reports and complete
a talent assessment of all of these individuals. Their conclusions
and recommendations are synthesized and presented to a senior
review group to illustrate their function’s or operating group’s
bench strengths and needs. This presentation includes a review
of the high potentials, how many are well placed, how many are
ready for developmental assignments in the near term, and where
the staffing gaps and vulnerabilities are. It also describes action
plans for individuals based on their strengths, vulnerabilities, and
job assignment opportunities. All of the results of the function or
business unit are rolled up to either the senior most executive of
the function or to the president of the business unit, so that they
obtain a snapshot of the talent bench in their entire organization.
At Bank of America, talent pools are basically focused on fu-
ture general managers who have versatility to lead various differ-
ent lines of business or critical support functions. These
individuals are identified by the CEO and the head of Human
Resources after all twenty-four annual talent reviews are com-
pleted. They are put into a pool called ‘‘corporate resources’’ and
are provided with unique experiences, new job assignments, very
targeted and thorough assessment, and development planning
70 G ROWING Y OUR C OMPANY ’ S L EADERS

(run internally by Executive Development) to ‘‘test’’ and ‘‘mea-

sure’’ their ability to successfully take on more senior or broader
enterprise responsibilities in the near future. Are they really lead-
ership bench?
The pool of ‘‘corporate resources’’ usually consists of no more
than thirty-five to fifty senior leaders annually. The results of the
assessments and their growth against their identified development
needs are reviewed and tracked by Ken Lewis, and when senior
roles become vacant, it is these top leaders to whom he first looks
to fill many of the top positions.

Sample Best Practice Approaches to

Talent Pools

As mentioned above, Dell Computers breaks its two talent pools

into corporate level pools (global corporate talent) and business
unit level pools (functional high potentials). Employees desig-
nated as global corporate talent are profiled and reviewed by the
Office of the Chairman and are individuals with the capability to
run significant portions of a function or business and to leverage
skills or experience on a global basis. This pool is always kept to
fewer than 100 individuals. Dell invests a significant amount of
resources and senior management time in the global corporate
talent pool. Further, the company tracks the movement and de-
velopment of the global corporate talent pool on a quarterly basis
and reports the results to the Office of the Chairman. Dell busi-
ness units also have functional high-potential programs that iden-
tify talent deeper within their organizational structures, but these
are generally reviewed on the business unit level, not by the
OCC.
Defining and Identifying Talent 71

Lilly has three talent pools. The first two are the general man-
ger and product team leader pools and are composed of individu-
als who have strong cross-functional leadership talent. These roles
require people who can lead across multiple disciplines in multi-
ple cultural settings. While these individuals have typically come
from sales and marketing roles, each function at Lilly contributes
talent to these pools.
A third pool is for individuals who need an international as-
signment added to their experience base. Lilly believes that one of
its strongest developmental roles is an international assignment,
where an individual is placed in a new business context and is
forced to understand new ways of achieving results. This type of
assignment is often viewed by individuals as a career highlight.
Due to the high cost of these types of developmental assign-
ments, they are reserved for the highest talent. Individuals nomi-
nated for these pools must have at least executive potential and
must be supported by their career home function.
Sonoco uses eight talent pools that are divided by function,
grouping its talent into the following categories:

1. Country managers (foreign countries)

2. Vice president, director level, for sales and marketing
3. Manager level, for sales and marketing
4. Vice president, director level, for manufacturing
5. Finance/IT positions
6. Human resources
7. Technology and engineering
8. Purchasing and other staff pools

When a position becomes available at Sonoco, corporate HR

conducts a search across the organization for those individuals
72 G ROWING Y OUR C OMPANY ’ S L EADERS

who have been identified as potential successors for that position.

A cross-corporation pool is then created and the potential succes-
sor is extracted from it. Corporate HR also examines the number
of individuals in each pool who are in the high-potential block on
the Performance/Promotability Matrix and creates a corporate-
wide listing. This provides HR and the executive committee with
a high-level view of the whole organization. Sonoco estimates
that it has the right person ready to step into its job openings 80
to 90 percent of the time.

Insights from the Research

1. Best practice organizations begin the identification process

by establishing competencies for each position. These are
established core competencies (company-wide) and core
leadership competencies (for succession management). A
single model is typically used for the top levels of the orga-
nization. Competency models are most effective when they
focus on a few items that set effective leaders in the organi-
zation apart from less effective ones, rather than listing
every positive trait that all leaders might possess. Other-
wise, the rigor of developing competencies is often com-
promised by adding in too many variables that hinder
effective utilization.

2. Competencies work best when the behaviors that accom-

pany them are identified in concrete terms that make the
assessment process less open to wide subjective interpreta-
tions by observers/raters. Managers who have been provided
training to understand and identify a firm’s competencies
are likely to be more effective in the assessment process.
Defining and Identifying Talent 73

3. A key aspect of identifying high-potential talent is the

gathering of adequate information about employees
through identification tools such as 360-degree feedback.
This ‘‘multi-rater’’ assessment provides richer information
and less opportunity for bias or inaccuracy than reliance
on the views of the boss working alone. In some firms the
360-degree feedback is becoming a vital part of the per-
formance management and developmental planning proc-
esses.

4. Grouping high-potential employees into talent pools has

proven to be an effective method for assuring that the right
person is available when a position opens up. The logic
behind this is simply a recognition that more detailed at-
tention can be focused on a subset of managers rather than
attempting to include everyone with a basic standard.
Moreover, there is evidence that greater returns are
achieved by providing special opportunities for individuals
who have the capability for greatest growth from the spe-
cial developmental opportunities provided for them.
Mechanisms for insuring fairness, multiple perspectives,
and regular review are vital if a talent pool is to win the
support of managers who are being reviewed and those
who are monitoring the pool.

Notes

1 D. C. McClelland, ‘‘Testing for Competence Rather Than for Intelli-

gence,’’ American Psychologist (Jan. 1973), pp. 1–14.
2 R. Boyatzis, The Competent Manager (New York: Wiley, 1982).
3 Jessica Sweeney-Platt, Corporate Leadership Council Research Studies,
Washington, D.C., December 2001.
74 G ROWING Y OUR C OMPANY ’ S L EADERS

4 Donna Rodriguez, Rita Patel, Andrea Bright, Donna Gregory, and Mari-
lyn K. Gowing, ‘‘Developing Competency Models to Promote Inte-
grated Human Resource Practices,’’ Human Resource Management 41/3,
(Sept. 1, 2002), p. 309.
5 Gary Hamel and C. K. Prahalad, ‘‘The Core Competence of the Corpora-
tion,’’ Harvard Business Review, May–June 1990, pp. 79–91.
6 William J. Rothwell, Effective Succession Planning (New York: AMACOM,
2001), p. 172.
7 Ibid., pp. 173–75.
 Chapter Four

LINKING SUCCESSION TO
DEVELOPMENT

Toward the end of the last economic boom, the management con-
sulting firm of McKinsey & Company published a study that it
called ‘‘The War for Talent.’’1 During the tumultuous last days of
the 1990s and into the early days of the new century, finding
qualified management talent loomed as one of the major chal-
lenges of thoughtful executives. To probe the details of this chal-
lenge, McKinsey sent thousands of questionnaires to managers in
various industries throughout the nation. Eighteen companies
were visited by study leaders, who interviewed middle and upper
managers. The study’s most important finding was that the senior
leaders of the best companies were virtually obsessed with the
75

.......................... 10356$ $CH4 10-24-03 09:40:02 PS

76 G ROWING Y OUR C OMPANY ’ S L EADERS

talent issue, constantly recruiting top performers from other com-

panies and compensating them handsomely. We believe that the
emphasis on talent is still a source of competitive advantage, but
we can learn from the excesses of some firms. Once on board,
McKinsey recommended that these stars be placed on a fast track.
‘‘Bet on the natural athletes, the ones with the strongest intrinsic
skills,’’ a General Electric executive is quoted as saying.
So far, so good. But as with anything else, this principle can
be pushed too far. As with any management belief, there is a
right way and a wrong way to go about succession management.
Malcolm Gladwell, in a 2002 article published in The New Yorker
called ‘‘The Talent Myth,’’ provides a case study of the wrong
way:

In the modern corporation, the system is considered

only as strong as its stars, and, in the past few years,
this message has been preached by consultants and
management gurus all over the world. None, however,
have spread the word quite so ardently as McKinsey,
and, of all its clients, one firm took the talent mind-set
closest to heart. It was a company where McKinsey con-
ducted twenty separate projects, where McKinsey’s bill-
ings topped ten million dollars a year, where a
McKinsey director regularly attended board meetings,
and where the C.E.O. himself was a former McKinsey
partner. The company, of course, was Enron.2

One of McKinsey’s core recommendations is for employers to

sort employees into three groups. Those in the top group are put
on the fast track to leadership in both assignments and compensa-
tion. Those in the middle group are encouraged toward future
growth. Those in the last group are pressured to ‘‘shape up or ship
Linking Succession to Development 77

out.’’ This process is officially called ‘‘differentiation and affirma-

tion,’’ but was referred to at Enron as ‘‘rank and yank’’:

Enron followed this advice almost to the letter, setting

up internal Performance Review Committees. The mem-
bers got together twice a year and graded each person
in their section on ten separate criteria, using a scale
of one to five. . . . Those graded at the top of their unit
received bonuses two-thirds higher than those in the
next thirty percent; those who ranked at the bottom re-
ceived no bonuses and no extra stock options—and in
some cases were pushed out.3

Such hard-nosed tactics were apparently reflective of the over-

all corporate culture at Enron, and they are no doubt practiced
elsewhere. While Enron is an extreme example, the very public
downfall of that company would suggest that its approach to suc-
cession management was not effective in establishing long-term
stability and productivity within the corporation. If that’s true,
the next question we must ask is, ‘‘Why?’’
The answer may be found in another study conducted by the
Corporate Leadership Council in 2001. Based on responses from
8,000 corporate leaders from thirty-one firms across six industries
in eight countries, the ‘‘Voice of the Leader’’ study attempted to
serve as ‘‘A Quantitative Analysis of Leadership Bench Strength
and Development Strategies.’’4 For our purposes, its key findings
are most intriguing when presented in reverse order:

6. Companies with above-average leadership bench strength

enjoy above-average thirty-six-month revenue growth
relative to industry peer group.
78 G ROWING Y OUR C OMPANY ’ S L EADERS

5. Organizations that successfully reallocate their develop-

ment resources to meet leaders’ needs can measurably
improve the strength of their leadership bench.
4. Many organizations struggle to implement the most im-
portant leadership development programs effectively
and would benefit by reallocating their development re-
sources to meet leaders’ needs.
3. Feedback and relationship (coaching, mentoring) pro-
grams are the most effective leadership development
strategy.
2. Many leadership teams are weakest in the skill area that
matters most, leading companies to look for solutions to
the leadership development challenge.
1. More than 8,000 leaders report that people-management
skills are the most important attributes of effective lead-
ership, outranking strategic management, personal char-
acteristics, or day-to-day business management.

Source: Corporate Leadership Council, ‘‘Voice of the Leader: A Quantitative

Analysis of Leadership Bench Strength and Development Strategies.’’ Washington,
D.C.: Corporate Executive Board, 2001, pp. vi–xi.

In other words, the study found that corporations benefit

quantitatively when they allocate their resources to partner with
their employees to help them gain the skills they need to become
effective managers. This partnership approach lies in stark con-
trast to the ‘‘rank and yank’’ approach—or Enron model—in
which the burden is placed on the employee to ‘‘shape up or ship
out.’’
Ironically, the ‘‘rank and yank’’ approach is antithetical to the
underlying premise of the ‘‘war for talent’’ concept, which states
that talented employees are a corporation’s most valuable com-
modity and are therefore worth compensating at a high level in
order to attract and retain. This scenario suggests, rightly, that
Linking Succession to Development 79

there is a limited pool of really talented people out there and that
finding and keeping good people is difficult to do. The merciless,
survival-of-the-fittest attitude of the ‘‘rank and yank’’ approach
suggests just the opposite: that employees are expendable if they
don’t meet the highest standards, as if there were a line of better
qualified candidates just waiting to get in the door. Even in trou-
bled economic times, finding the right person for a key job can be
a difficult challenge.
Most importantly, the survival-of-the-fittest approach is, by
its very nature, short-sighted. It ignores the fundamental question
of the ‘‘war for talent’’ concept: Where are tomorrow’s leaders
coming from? The answer is the same as it has always been: They
are more likely to be coming from inside your company. They are
all around you. They have innate talents and abilities that you
may not yet be able to see. They will mature at different times, in
different ways, and at their own pace. They will emerge as leaders
in sometimes subtle ways and perhaps only within a limited, yet
crucial, sphere.
If the organization and its managers are not helping them
grow, they may remain stunted. If no one recognizes their poten-
tial, it may go to waste. If no one notices when they flourish, they
may leave for more fertile ground. The model shown in Figure 4-
1 captures how one company thinks about this cycle. For Bank of
America, what distinguishes the best-in-class in talent manage-
ment is the organization’s capability to select the right individuals
for the most critical roles based on business needs and strategy;
then to provide an integrated set of interventions (programs,
processes, and initiatives) that supports the new leader’s transi-
tion into the role, and additionally promotes the new leader’s
growth and development and encourages high levels of perform-
ance.
Figures 4-2 and 4-3 are from the Corporate Leadership Coun-
cil’s ‘‘Voice of the Leader’’ study.5
80 G ROWING Y OUR C OMPANY ’ S L EADERS

• Business demands / strategy

• Ongoing succession planning
• Business unit performance plans

Get right
• Total pay and rewards leaders in • Executive assessment /
• Performance review process critical roles selection
• 360-degree feedback—Evaluative • Leadership model
• Quarterly business reviews • Partnership/alliance model
• Management routines

Manage Continuously
their upgrade
performance them

• Assignment management • Executive on-boarding

• Executive assessment & coaching • New executive-team assimilation
• Senior leaders’ meetings • Talent / succession planning
• External exec. education programs • Executive curriculum
Grow / develop • Action learning
them

Putting Principles into Action

Figure 4-1. Building a strong leadership bench: Integrated processes drive the
development agenda at Bank of America.

According to the respondents in the Council’s study, provid-

ing the opportunity and authority to accomplish challenging ob-
jects as well the creation of specific personal developmental plans
were the most effective ways of developing leaders. Standardized
skill courses were seen as being the least important. This data
portrays a clear and significant preference for learning by doing
rather than learning just in case that knowledge might be re-
quired.

Weaving Development into Succession

The APQC study of best practice organizations found unanimous

agreement that simply identifying high-potential employees is not
enough. Each of these companies devotes a great deal of attention
Linking Succession to Development 81

Ten Characteristics Most Important Ten Characteristics Least Important

to Effective Leadership to Effective Leadership
1. Honesty and integrity 61% 31. Committed to your continous
2. Clearly communicates personal relationships 11%
100% expectations 49% 32. Thinks analytically 10%
3. Recognizes and rewards 33. Is sensitive to the needs
achievement 39% of others 10%
4. Adapts to changing 34. Has perseverance 8%
circumstances 37% 35. Creates clear work plans
5. Inspires others 34% and timetables 8%
6. Puts the right people in the 36. Breaks down project into
right roles at the right time 33% manageable components 7%
7. Has a passion to succeed 33% 37. Has strong commitment
8. Identifies and articulates to diversity 5%
long-term vision for future 31% 38. Properly manages
9. Persuades and encourages relationships with third parties 5%
50% others to move in desired 31% 39. Has years of experience
direction in positions of management 2%
10. Accepts responsibility for 40. Is original 1%
successes and failures 29%

0%

Figure 4-2. The most and least important skills and attributes of effective
leadership. Source: Corporate Leadership Council, ‘‘Voice of the Leader: A
Quantitative Analysis of Leadership Bench Strength and Development
Strategies.’’ Washington, D.C.: Corporate Executive Board, 2001, p. 10B.

to developmental activities for their high-potential employees,

and they dedicate ample resources to the process. Furthermore,
all of the best practice companies in this study utilize specific and
individualized development plans for each employee identified as
a future leader.
As seen from the identification process outlined in Chapter
3, business unit or functional leaders are responsible (with the
help of a human resources partner) for the deliverables of their
group’s succession plan. At Bank of America, it is clearly under-
stood that it is every executives’ responsibility to grow and de-
velop future leaders for the company. While the business unit
executives are held accountable, they are assisted with the process
by tools and support from the human resources and leadership
development partners aligned to their business unit. The same
82 G ROWING Y OUR C OMPANY ’ S L EADERS

Development Program Overall Rank

Amount of decision-making authority 1

Creating leadership development plan 2
Interacting with peers 3
Meeting with an executive coach 4
Meeting with a mentor 5
Feedback 6
Turning around a struggling business 7
People-management skills courses 8
Working in new functional areas 9
Working in foreign countries 10
Working in new lines of business 11
Launching a new business 12
Number of direct reports 13
Quality of direct reports 14
Off-site seminars in business skills 15
Technical skills courses 16
Business skills courses 17

Figure 4-3. Rank order of development by importance score.

Source: Corporate Leadership Council, ‘‘Voice of the Leader: A Quantitative
Analysis of Leadership Bench Strength and Development Strategies.’’
Washington, D.C.: Corporate Executive Board, 2001, p. 34B.

holds true on the back end of the process. Once business unit
leaders have identified high-potential talent, they are responsible
(with the help of a human resources partner) for making sure
development plans and activities are carried out.
Interestingly, developmental activities do not dramatically
differ from one best practice organization to the next. In every
case, these companies:

❑ Invest the majority of their time and resources on top-tier

talent (executive-level talent)

❑ Participate in some form of mentoring and/or coaching

and/or survey feedback, whether formal or informal
Linking Succession to Development 83

❑ Engage in action learning, including special job assign-

ments

❑ Attempt to place high-potentials across the organization

In addition, virtually all of these companies use the same

readiness indicator as a decision-making guide for assigning devel-
opment. (The three main indicators are ready-now candidates,
ready-in-one-year candidates, and ready-in-the-future [two to five
years] candidates). Bank of America uses ready now and ready in
one to two years as indicators of bench strength readiness. How-
ever, over the last several years, more emphasis has been placed
on the ready-now category (within twelve months able to move
to a new assignment) for reasons related to the increased pace of
change, growing complexity, and demands being placed on lead-
ers, as well as the company’s growth rates. This nearer-term em-
phasis has been found to be a more effective approach for several
reasons.
Focusing more heavily on the ready-now bench strength has
provided a more realistic view of the current and future leadership
pipeline since speculation about longer-term potential is re-
moved. Secondly, it has forced greater clarity on the ‘‘real’’ expec-
tations of leaders versus staying at the hypothetical ‘‘what will it
take three to five years out to succeed.’’ Thirdly, it has driven
greater accountability into the overall talent management proc-
ess. Senior managers surfacing up names as ‘‘ready now replace-
ments’’ know that (a) their people are fair game to be moved to
a new role and (b) they are immediately accountable for their
recommendations.
Figure 4-4 shows the breakdown of development activities
employed internally by the best practice organizations compared
84 G ROWING Y OUR C OMPANY ’ S L EADERS

Targeted projects 26.7%

60.0% Sponsors
Partners
Action Learning 20.0%
40.0%

40.0%
Training
80.0%

46.7%
Development
80.0%

40.0%
360-degree feedback 60.0%

33.3%
Job rotation
40.0%

Coaching 26.7%
80.0%

20.0%
Mentoring
40.0%

0% 25% 50% 75% 100%

Frequency percentage

Figure 4-4. Succession management process design with regard to internal

developmental activities.

to the control group in the APQC study. The graph demonstrates

that the use of fundamental developmental activities (most nota-
bly, coaching, targeted projects, and training and development)
is far more prevalent in best practice corporations than in the
control group.

The Tools They Use

The APQC study found four major common factors in how best
practice organizations engage their current and future leaders in
developmental activities:

1. They believe that the most important developmental ac-

tivity is job assignments/work experience. As a result, they
spend considerable time in balancing the corporation’s
need to fill vacant or new positions with the kind of assign-
Linking Succession to Development 85

ments that will help key people grow and develop their
potential. They think careful about the assignment’s ca-
pacity to stretch and even ‘‘over stretch’’ the candidate.
For example, Bank of America weighs many factors
when moving a leader to a new role for their development.
In addition to what the individual needs to develop for his
own growth, it considers factors such as job size, scale,
scope (number of FTEs, Revenue, Revenue per FTE,
growth measures, etc.) as well as department or market
conditions, customer demographics, and overall business
needs (e.g., degree of organizational change needed; start-
up versus productivity improvement opportunity). All of
this information is put into what the bank refers to as ‘‘job
complexity profiles’’ which in turn are used to make appro-
priate organizational structure and ‘‘people move’’ deci-
sions—decisions that stretch leaders appropriately but also
ensure they will succeed in their new roles (see Figure 4-5).
Additionally the bank has several high potential programs
involving ‘‘deep’’ assessment, coaching, and development
of executives. The development recommendations from
these programs ensure that leaders are assigned to the right
developmental experiences, and given appropriate coaches
and mentors and the right special project opportunities for
stretch and development with current and future needs in
mind.

2. They use a variety of developmental activities, such as

mentoring, coaching, job rotation, traditional educational
programs, and formalized feedback processes.

3. They are trying new approaches to development, including

special assignments, action learning, and Web-based edu-
cational activities.
86 G ROWING Y OUR C OMPANY ’ S L EADERS

Danger Zone
❑ Success unlikely
❑ Excessive challenge inhibits
High

development
❑ Mismanaging top talent
Degree of Challenge

Smart Stretch
❑ Success probable, but not guaranteed
❑ Moderately high challenge and high
Medium

development value
❑ Optimizing ROI of top talent

Stagnation
❑ High probability of success
❑ Minimal stretch and development
Low

value
❑ Underutilizing top talent

Low Medium High

Degree of Risk

Figure 4-5. Assignment management: Developing top talent through stretch

assignments at Bank of America.

4. They are finding that computer-based technology has ex-

panded their ability to effectively monitor developmental
activities.

◆ PanCanadian’s Leadership Development

Framework
At PanCanadian, developmental activities tie to
individual development plans and are manda-
tory for input to the performance management
process. Key talent updates and developmental op-
portunities are reported monthly to allow for move-
ment and special assignment of employees. To help
PanCanadian manage its developmental activities,
the company created the leadership and manage-
ment development framework seen in Figure 4-6.
Linking Succession to Development 87

• Management of current leaders

• Identification of future leaders
◆ • Identification of development
plans for current and future
Succession leaders
• CP Leadership Institute “Stretch” Management
• Executive development • PCP Management Institute
Development
Training • In-house training
Opportunities • New supervisor’s training

Leadership
Competency
Development
• Projects
• Assignments On -the -Job Performance
• Job rotation Experience Management
• Networks
Significant
Other • 360-degree feedback
People • Accountability agreement
• Excel
• Formal and Informal Mentoring • Performance coaching
• Coaching
• HR Business Partners

Figure 4-6. PanCanadian’s leadership and management development

framework.

The framework is based on a hub-and-spoke frame-

work in which leadership competency development
is the hub. The six spokes are:

1. Succession management, which handles the

identification of future leaders, while the other
five spokes deal in one way or another with the
development of those leaders. It manages cur-
rent leaders and identifies future leaders and de-
velopment plans for current and future leaders.

2. Training, which houses PanCanadian’s Manage-

ment Institute, handles in-house training, and
leads new supervisor training.

3. Performance management, which is in charge of

360-degree feedback, accountability agreements,
and performance coaching.
88 G ROWING Y OUR C OMPANY ’ S L EADERS

◆ 4. Significant other people, which houses mentor-

ing (formal and informal), coaching, and the HR
business partners.
5. On-the-job experience, which manages projects,
assignments, job rotation, and networks.
6. Stretch development opportunities, which is in
charge of the leadership institute and executive
development.
Notice that only one of the six spokes is focused on
the identification of potential leaders, while each of
the other five spokes address some aspect of train-
ing and development.

Throughout the remainder of this chapter, we look at some

developmental tools in more detail. As with the identification
process, each company has developed its own unique approach to
implementing these activities. Our purpose here is not to promote
a specific approach, but to give you a sampling of best-practice
activities and programs that may spark ideas for your own organi-
zation.

Tool 1—Internal Leadership and Executive

Education

As noted above, the best practice organizations in the APQC

study all have formal internal programs in place that focus on the
further development of their top-tier executives. Dow Chemical,
for example, offers a wide variety of the executive development
opportunities (mentoring and coaching, action learning). A re-
cent, internal study shows that participants in Dow’s program im-
Linking Succession to Development 89

proved their strategic thinking, external focus, consumer

orientation, and global view. An increase in compensation and
performance was also reported.
At Bank of America, while the foundation of its executive
development efforts remains focused on its highest performers and
potentials, there are specific executive development programs and
processes offered to other groups that balance the needs of the
individual executive to perform to today’s standards with the
needs of the enterprise to perform and win in the future.
Dell and Lilly also exemplify the best practice approach to
executive education. Dell focuses most of its development activi-
ties on the global corporate talent pool that houses its top talent.
After talent is identified through the office of the chairman
(OOC) review, business unit leaders are responsible for carrying
out whatever developmental actions are designated. Through
cross-organizational movement of high-potential individuals,
Dell’s OOC is actively involved in the career and skill develop-
ment of the global corporate talent pool. Built around its compe-
tency model, Dell’s executive education program blends e-
learning (DellDirect) and leader-led curricula. Some noteworthy
courses include Executive Level Communication, Strategic Lead-
ership, and Strategic Management Business Simulation.
One of Lilly’s most effective executive development programs
is the group development review, which is mandatory for every
candidate with executive director potential. Approximately 500
individuals with the highest potential are the subject of a ninety-
minute conversation among supervisors. To affirm the potential
of candidates and to specify development needs, feedback is taken
from multiple levels of both current and previous supervision.
The group discusses the strengths and weaknesses of the candi-
date, and then the individual’s supervisor shares a summary of the
results with the employee. The two of them, along with HR, are
90 G ROWING Y OUR C OMPANY ’ S L EADERS

then charged with putting in place or revising the development

and career plan for the candidate. The talent identification tool
(discussed in Chapter 3), coupled with the group development
review, validates and confirms candidate potential while provid-
ing input to both the development plan and career plan.

Tool 2—Action Learning and Special Job

Assignments

Most of the best-practice companies agree that the vast majority

of learning takes place on the job. Consequently these companies
have a special assignments or action learning program in place.
One of the most common—and seemingly effective—approaches
is a task force assignment based on real and significant issues con-
fronting the organization.
Lilly’s action learning program, the most robust among those
covered by the APQC study, is called ‘‘Leadership V.’’ Run every
other year, it brings together eighteen executive potential leaders
from all functions. The structured program covers a six-week time
frame, during which the participants focus on a business issue
chosen by the CEO. Activities include offsite meetings, presenta-
tions by subject matter experts, and team-based interviews with
best practice organizations, customers, and thought leaders. The
results of the interviews are then compiled, and the team gener-
ates a presentation of findings for the CEO, complete with a rec-
ommended course of action.
Dow Chemical engages its future leaders by giving special as-
signments and/or action learning exercises on a task force basis.
Like Lilly, Dow’s action learning exercises provide participants
with the opportunity to study a particular topic area and present
their findings to senior management. Assignments are chosen
Linking Succession to Development 91

that present a challenge that can improve business results, proc-

esses, or relationships. Dow notes that these developmental
exercises emphasize competency development rather than devel-
opment for a specific job. Most functional or corporate projects
are staffed predominately from this population. Projects around
sustainable development, the corporate people (human resources)
strategy, and Six Sigma are typical development opportunities.
At Bank of America, there are specific activities to which
high potentials are assigned. Action learning initiatives, where
they are asked to study a specific enterprise topic and present
findings to senior leaders, are typical approaches. Green and black
belt projects from the bank’s Six-Sigma programs are also used as
a means to assign top performers to highly quantifiable and large-
impact projects. Task-force assignments are deployed as additional
means to challenge and test top performers and highest poten-
tials. The output of this work is closely observed by senior execu-
tives.

Tool 3 —Mentoring and Coaching

The best practice organizations in this study all participate in

mentoring and coaching programs, but primarily on an informal
basis. Formal coaching is usually reserved for the companies’ top
executive high potentials and is commonly outsourced. Dow, for
example, uses an external service for its top positions. New hires
at Dow are assigned a mentor, at which point the process moves
forward informally. To expedite organizational fit, experienced
hires are assigned a mentor as well.
Based on an internal study of their experienced executives,
which found that successful mentoring was a critical factor for
success in their careers, Dow is now undertaking even more sys-
92 G ROWING Y OUR C OMPANY ’ S L EADERS

tematic efforts about selecting mentors and ensuring that mentors

meet regularly with their charges. In selecting a mentor, the com-
pany looks at matching interests with functional and business
backgrounds, along with the mentor’s desire to engage in active
mentoring.
The goals of Lilly’s mentoring program are to:

❑ Facilitate short- and long-term business performance by

developing the executive talent pool, with particular em-
phasis on minorities, females, and other forms of diversity
❑ Strengthen the relational and learning skills of mentors
and mentees
❑ Develop effective role models for mentoring among senior
executives
❑ Further develop the competencies of mentees leading to
an understanding of organizational culture, personal devel-
opment, job satisfaction, and new career opportunities
❑ Create expectations for mentoring throughout the organi-
zation
❑ Identify general principles from which a culture supportive
of mentoring can be built

Since its introduction in 1998, the program has had success

with its targeted audience. Given the limited numbers of people
who can be involved as mentors, the formalized program has been
run more sporadically. Informal mentoring occurs frequently and
is seen as an important part of development.
At Bank of America, coaching support is tied to individual
needs of senior executives. Certain of the executive development
programs offered to the bank’s highest potentials at different lev-
Linking Succession to Development 93

els in the organization include internal coaching and external

coaching resources. Additionally, as leaders make their way closer
to the top, their specific issues and needs become more complex
and individualized, so the bank offers these senior executives top
business coaches who possess both industry and business world
experience.

Tool 4 —External University Courses

The best practice organizations in this study use a mix of internal

and external university-based education and development courses.
PanCanadian offered internal university M.B.A. courses, while
Dow focuses on external, university-based educational opportuni-
ties and consortium projects.
Dow has identified numerous universities across the country
that specialize in areas such as entrepreneurialism, technology,
and international affairs. Dow Learning Centers worldwide have
classroom activities and some select university programs at gradu-
ate business-school levels. The university-based programs are
typically one- to four-week programs at institutions such as the
University of Michigan, Indiana University, IMD, INSEAD, and
the Thunderbird Institute (Tucson, Ariz.). Dow also takes advan-
tage of consortium programs, in which several companies jointly
cooperate in an academic program.
PanCanadian offered an internal M.B.A. program called the
Management Forum. The purpose of this two-year program was
to provide management education by bringing best practices to
participants. The Management Forum was specifically created to
align management competencies with strategic direction to meet
current and future needs. PanCanadian used the forum to share
existing knowledge and new findings. The forum was focused on
94 G ROWING Y OUR C OMPANY ’ S L EADERS

developing three core competencies: (1) managing performance,

(2) change and innovation, and (3) knowledge management.

Tool 5—Web-Based Courses

With the vast and accessible training opportunities available

through the Worldwide Web, best practice organizations are mak-
ing a wide array of training courses available to their employees
online. Dow and Dell, for example, both have extensive course-
ware available.
Dow utilizes Web-based functions to support leaders and de-
velopmental activities, as well as an online application called
[email protected]. [email protected] is an externally developed
learning and training program through which more than 600
courses are offered online. Dow reports that 14,000 courses were
completed in a single week by employees. Examples of training
courses available on the site include safety training, a course re-
quired for executives on respect and responsibility training, and
compensation planning tools. Dow currently has sixty tools and
classes available online in its internal development program.
Some examples include:

❑ Ethics and compliance

❑ Foreign corrupt practices act

❑ Root Learning Maps that explain its strategy, measures,

economic profit, people strategy, etc.
❑ Six Sigma

As might be expected, Dell Computer also uses online tools

for executive development. DellDirect is an intranet site, avail-
Linking Succession to Development 95

able to all executives, that allows users to participate in conversa-

tion groups, online interviews, book signings, literature, courses,
orientation materials, and speaker slides.
Lilly University offers employees a variety of online training,
career development, and knowledge management tools to address
their learning needs through an all-employee portal called ‘‘my-
Learning.’’ Employees can make connections directly to training
modules, register for classroom training, identify internal experts
in a variety of topics, update their internal resume and expertise
profile, or search internal and external publications by topic.

Tool 6 —Career Planning and Individual

Profiling

The APQC study found that more and more emphasis is being
put on career planning and individual profiling as it relates to
succession management. For example, individual development
plans are used by all of the best practice organizations in the
study, as opposed to only 60 percent of the control group. Simi-
larly, career planning is used by 60 percent of the best practice
organizations, but only 30 percent of the control group. The best
practice organizations in the study look closely at employees’ ca-
reer preferences and try to match their interests and career devel-
opment to a future job. Employee career preferences can influence
the development process, and employee preferences are honored
where possible.
For example, Dell adopted a career development model that
assists individuals in planning their careers through four stages.
The first stage is for new hires to understand how to approach
96 G ROWING Y OUR C OMPANY ’ S L EADERS

Dell’s direct-selling business model. The second and third stages

focus on learning how to contribute independently and collabora-
tively through leadership. The last stage centers on gaining orga-
nizational leadership (Figure 4-7).
At Dow Chemical, employee development plans are encour-
aged but not mandatory for all employees. On the other hand,
written development plans are required of their high potentials
or ‘‘future leaders.’’ Upon nomination as a ‘‘future leader,’’ the
individual must submit the written development plan, which
must then be reviewed by the corporate operating board. Devel-
opment and implementation of the plan are the responsibility
of the employee’s superior, but other members of the corporate
operating board may be engaged to create cross-business, cross-
function, or cross-geographical opportunities. In addition, the re-
quired employee development plans for future leaders address
identified competency or experience gaps.
Lilly fosters a culture that values and encourages professional
development. Where HR previously owned and managed resumes
and development plans, all employees and their supervisors are
now responsible to create those same documents online. Embed-
ded in the company’s annual performance management process,
it is essential that the content of both is linked together. The
resume details positions held, positions of interest, status levels,
current location, and potential relocation information, while the
development plan is comprised of both short-term and long-term
goals designed to help guide employees in ways of improving their
performance and overall potential.
Lilly’s largest development program is the ‘‘group develop-
ment review.’’ In addition to a range of background data, partici-
pants provide resumes that detail positions held, positions of
interest, status levels, current location, and potential relocation
 Business Acumen
Knows how businesses work; knowledgeable in current and possible future policies, practices, trends, and information affecting
his/her business and organization; knows the competition; is aware of how strategies and tactics work in the marketplace.
Stage I Stage II Stage III Stage IV
Helping and Learning Contributing Independently Contributing Through Others Leading Through Vision
(Personal Leadership) (Local Leadership) (Organizational Leadership)
• Learns how his or her work relates to • Acts with an understanding of how • Explains the organization’s business • Reinforces the importance of
Dell’s overall business strategy the marketplace drives the business climate, customers, competitors, and integrating financial business
• Demonstrates a basic understanding of • Demonstrates an understanding of competitive advantage to others practices (cost control, P&L,
business practice and actively seeks out financial, economic, market, and • Rigorously monitors quarterly targets, inventory management, etc.) in key
additional information organizational data finances, the market, and the business matters
• Is beginning to build relationships • Stays abreast of industry competition • Demonstrates a strong understanding
within the local workgroup that will developments and outside factors • Evaluates competitors’ technology of the industry’s threats and
develop his/her business understanding that may influence Dell’s business strategies and their relevance for Dell opportunities
• Encourages others to stay up-to-date in • Sponsors efforts within the
their knowledge of what is going on in organization to leverage emerging
other parts of the company and business opportunities
industry • Anticipates long-term global business
trends and how they will affect the
market

Figure 4-7. Dell’s staged model for development.

98 G ROWING Y OUR C OMPANY ’ S L EADERS

information. The supervisors discuss the strengths and weaknesses

of the candidate and then share the results with the candidate.
With the help of HR, the supervisor is then charged with putting
in place a development and career plan for the candidate. Em-
ployee development plans form directly from this performance
management process. The development plan is produced to assist
the employee in improving in her current role, while at the same
time creating a longer-term plan to help reach the potential for
advancement.
Within Sonoco, corporate HR discusses the development
plans for the appropriate individuals with its HR managers. This
discussion focuses on the best way to deliver development infor-
mation on an individual basis. The divisions are then responsible
for following up to ensure that the development plans are carried
out, with corporate HR providing oversight.
One reason for the increased use of development plans is that
managers in all of these organizations now have access to online
succession management tools, software, and enhanced data ware-
housing. In addition, this access benefits the administrators by
allowing them to work from one central repository of succession
management information, and by allowing them to look at data
in real time. Employees also benefit by having access to more in-
formation and control of their employee profile. In the cases of
Lilly and Sonoco, employees are responsible for ensuring that all
the pertinent data is available and correct on their employee re-
sume before evaluation. They have access to their performance
management data and access to the results of the 360-degree feed-
back process. In some cases, employees are even responsible for
scheduling succession management review meetings. The succes-
sion management package that is used for review is rich with in-
formation about employees, helping administrators to make
Linking Succession to Development 99

better, more informed decisions. Some of the types of information

collected by the best practice organizations include:

❑ Biographical information (including a photo of the em-

ployee)

❑ Career history (internal and external positions held, re-

porting levels, locations, etc.)

❑ Positions of interest

❑ Potential relocation information

❑ Performance evaluation information (including results of

360-degree feedback)

❑ Competency strengths and opportunities

❑ Development plans

At Bank of America, all associates are expected to have a

written individual development plan. Each associate and her
manager discuss the plan as part of her quarterly performance
review discussions.
For senior executives, the development plans are more focused
on improvements against specific assessment feedback received
(e.g., 360-degree feedback results against the company’s leader-
ship model/competencies) as well as tied more directly toward
preparing the executive for a next assignment. These executives’
360-degree feedback results, personal development preferences, as
well as specific and tactical development action plans are tracked
as part of the quarterly performance review discussions. For the
best performers and highest potentials, these plans are shared and
100 G ROWING Y OUR C OMPANY ’ S L EADERS

discussed in detail with the CEO as part of his detailed business

and organizational succession planning reviews.

Tool 7—Performance Management and 360-

Degree Feedback

Performance management and 360-degree feedback are linked

throughout the succession management process and are the two
main tools used by the best practice organizations to place em-
ployees into development plans. These two tools are tied together
and based on core and leadership competencies. Several of the
benchmark companies tie their use of performance management
and 360-degree feedback together, but most use the results of per-
formance management for compensation, promotion decisions,
and some development. They employ the results of 360-degree
feedback for development purposes. We sense that the use of 360-
degree feedback for assessment purposes is a relatively new devel-
opment, but the benchmark firms were more likely to align these
two programs than the sponsor companies.
Lilly uses COMPASS, a 360-degree feedback tool designed to
assess its seven leadership behaviors. The 360-degree process is
primarily used for development. Employees are strongly encour-
aged to share the results of the 360-degree evaluation with their
supervisors and to leverage the feedback as they update their de-
velopment plans. While the online tool was once available for
only the executive group, it is now required for all 3,300 manage-
ment level employees.
Dell Computer’s 360-degree feedback system is composed of a
survey that collects detailed, behavior-based data on an individu-
al’s job behavior from his boss(es), peers, direct reports, and cus-
tomers. Throughout the system, individuals identify gaps in their
Linking Succession to Development 101

behavior and then develop steps to improve performance. The

data is owned by the individual and used for developmental pur-
poses only. The individual is responsible for sharing his key learn-
ings with a manager and jointly developing a plan to address the
goals.
At Dow, all employees are expected to engage in three per-
formance activities:

1. Annual goals
2. Performance reviews/discussions
3. Employee development discussions resulting in plans

Two tools are offered that involve input from multiple sources:

1. 360-degree development feedback, which is based on the

competency profile of the individual. This is for develop-
mental purposes and is owned by the employee. The em-
ployee, however, is encouraged to share the results and
action plans with her supervisor.
2. Performance excellence feedback, which is based on the indi-
vidual’s goals. This is for performance feedback and is
owned by the employee and the supervisor.

At Sonoco, each division prepares for its succession planning

meeting in March. Employees must update and complete their
performance management documents in this first quarter. Per-
formance management documents review four dimensions for
each employee: role objectives, core and leadership competencies,
career and development plans, and general comments. During the
year, the Sonoco employees update the performance management
document, discuss it with supervisors, modify it again, and have
102 G ROWING Y OUR C OMPANY ’ S L EADERS

periodic reviews. The completed documents are designed to show

the path the employee is on and the key activities/issues the indi-
vidual needs to address.
At Bank of America, performance management is made quite
clear for its top 5,000 managers. It is about achieving the right
results the right way. Right results (the what) are measured and de-
fined by written, stretch financial, shareholder, associate, and cus-
tomer goals and metrics; right way (the how) is measured by the
leadership behaviors demonstrated to achieve the results. In fact,
the results of the executive’s 360-degree feedback around the
company’s leadership model are the foundation for the rating on
the ‘‘how.’’ These results inform each executive about leadership
performance relative to an internal peer group as well as help
to focus on development plans (refer to the company’s nine-box
performance grid). In the end, top leaders must minimally meet
or exceed both dimensions to be recognized and rewarded appro-
priately. Those who do will get the lion’s share of compensation
and career opportunities.

Conclusion and Summary Insights from

the Research

What we see in our study is that the best practice organizations

are doing precisely what the 8,000 corporate leaders of the Lead-
ership Council study recommend: devoting adequate resources to
training and development. They use a variety of methods, and
they quantify performance as much as possible. As Malcolm
Gladwell writes:

The only rigorous way to assess performance, accord-

ing to human-resources specialists, is to use criteria
Linking Succession to Development 103

that are as specific as possible. Managers are sup-

posed to take detailed notes on their employees
throughout the year, in order to remove subjective per-
sonal reactions from the process of assessment. You
can grade someone’s performance only if you know
their performance. And, in the freewheeling culture of
Enron, this was all but impossible. People deemed ‘‘tal-
ented’’ were constantly being pushed into new jobs and
given new challenges. Annual turnover from promotions
was close to twenty per cent.6

As we noted in Chapter 3, many firms, including our best

practice partners, address the challenge of specificity by develop-
ing competency models of the attributes associated with success-
ful leaders in their specific company’s environment. The degree
to which an individual is seen as possessing these competencies
may suggest the individual’s potential for continued success in the
firm. When an assessment indicates that specific competencies
are rated low, it indicates a developmental need for the individ-
ual. In our closing chapter, we discuss in more detail the limita-
tions of these competency models for assessing potential and
future needs. For now, we would point out that one major chal-
lenge in using competency models is that they are typically built
on those attributes that have been associated with current and
past successful leaders in the firm. In today’s rapidly changing en-
vironment, the more optimal approach would be to look for those
competencies that will be required for future success.
Best practice organizations emphasize the importance of spe-
cific, individualized development plans for each employee because
a key to succession management is the tailored development of
high-potential employees. Individual plans dictate which devel-
opmental activities are needed. Typically, there is also a mecha-
104 G ROWING Y OUR C OMPANY ’ S L EADERS

nism in place to ensure that the employees get the developmental

activities they need. This mechanism often involves a human re-
sources partner who oversees employee participation in develop-
mental activities. In an increasing number of firms, the employee
is responsible for keeping the data in his personnel file up to date
with any specific developmental activities that have been com-
pleted, such as educational courses or coaching assignments. New
job assignments are more likely to be monitored and posted by
the human resources team.
Best practice partners rely on the fundamental developmental
activities of job assignments, special projects, action learning,
coaching, training, and mentoring more frequently and utilize all
developmental activities to a much greater extent than did our
control organizations. While there was little that is truly innova-
tive in the practices utilized by our benchmark firms, the compre-
hensive use of multiple approaches and the degree to which they
are integrated into a consistent, aligned system seemed to mark
the major difference between the excellent and the ordinary. Ac-
tion learning and coaching programs seem to be used increas-
ingly. These initiatives are often included as part of a customized
learning initiative aimed at the high potential talent pool.
In our opinion, the best firms are able to achieve the illusive
concept of synergy when a learning program is designed to sup-
port a new strategic direction and to provide developmental prob-
lem solving and implementation experience for high potentials at
the same time. As one anonymous respondent commented,
‘‘Rather than bring in a major consulting firm to solve a problem,
we prefer to give our best and brightest some tools to address the
problem and turn them loose. Their solution is more likely to
reflect an understanding of our environment, and they will be
around to help with the implementation. Moreover, their new
skills get embedded in our organization rather than going out the
door when the project ends.
Linking Succession to Development 105

Notes

1 Ed Michaels, Helen Handfield-Jones, Beth Axelrod, The War for Talent

(Boston: Harvard Business School Press, 2001).
2 Malcolm Gladwell, ‘‘The Talent Myth,’’ The New Yorker, July 22, 2002,
p. 28.
3 Ibid., p. 29.
4 Corporate Leadership Council, ‘‘Voice of the Leader: A Quantitative
Analysis of Leadership Bench Strength and Development Strategies.’’
Washington, D.C.: Corporate Executive Board, 2001.
5 Ibid, pp. 10B and 34B, respectively.
6 Gladwell, p. 28.
This page intentionally left blank
 Chapter Five

MEASURING AND ASSURING

LONG-TERM SUCCESS

Developing leadership talent is a long-term investment. Unlike

the ‘‘replacement’’ mindset of succession management of the past,
today’s systems must take the longer view. Their effectiveness is
determined by their ability to move talented individuals at an
appropriate pace into the right developmental opportunities over the
span of their careers. With this aim in mind, tracking the progress
of individual participants is a necessary dimension of a best prac-
tice succession process. At the same, the most successful systems
must also measure their own record at identifying developmental
opportunities, filling them with the right people at the right time,
and spotting looming shortages or gaps in both talent and in de-
107

.......................... 10356$ $CH5 10-24-03 09:40:13 PS

108 G ROWING Y OUR C OMPANY ’ S L EADERS

velopmental positions. Of course, this awareness is meaningless

unless steps are taken to rectify these gaps quickly.
As we saw in the identification and development phases, best
practice organizations employ a variety of methods of measure-
ment and assessment to ensure that these outcomes are achieved.
In many cases, both quantitative and qualitative methods of as-
sessment are employed to provide the broadest and most fine-
grained range of perspectives on the system’s real effectiveness.
As with the other dimensions of succession management, the
monitoring and assessment phase of succession management takes
place on an ongoing, cyclical basis.
Finally, the long-term success of these processes is the product
of the owners’ willingness to constantly revisit and, in turn, rede-
sign the systems themselves. A mindset that ‘‘once in place, al-
ways in place’’ is a dangerous one with succession planning. The
best practice organizations employed the Japanese notion of
kaizen or continuous improvement in both processes and content.

What Is Measured?

In terms of quantitative measurements of system effectiveness, the

most frequently used are the organization’s ability to fill key jobs
with internal candidates rather than outside hires. At Dow
Chemical, for example, an internal hire rate of 75 to 80 percent is
considered to be a sign of success. Other quantitative assessments
employed by the best practice organizations included:

❑ Ethnic and gender diversity in promotions

❑ Retention/attrition rates

❑ Positive job evaluations following promotion

Measuring and Assuring Long-Term Success 109

Qualitative assessments tend to be based on issues such as the

participants’ transition experience into their new role, the quality
of their preparation beforehand, reasons for attrition, and quali-
ties of bosses in developmental assignments. Again, using Dow as
an example, their qualitative assessment includes answers to such
questions as:

❑ Was there a range of good choices for each position, as

opposed to just one candidate?
❑ Did the transition go smoothly?

❑ Was the employee properly prepared for the position by her

job experience, training, and developmental assignments?
❑ Did the candidate turn out to be the ‘‘right’’ person for the
job, in both the long and short terms?

Each of the best practices organizations in the APQC study

has developed its own unique structure for measuring and assess-
ing the ongoing success of its succession management programs.
Below are specific examples from the different organizations.

Dow Chemical

At Dow, an outside hire into a functional-critical or corporate-

critical role is considered to be failure in the internal develop-
ment process. The company believes that its internal talent is
extremely competitive with external talent. As a result, Dow uses
the ‘‘hit rate’’ of the succession plan—whether the person placed
in the open job was on the succession planning list or in the
pool—as a measure of success. As noted above, a hit rate of 75 to
80 percent is considered to be a success. The remaining roles are
110 G ROWING Y OUR C OMPANY ’ S L EADERS

generally filled by people identified as Future Leaders, but are not

necessarily ‘‘ready now’’ candidates—they need developmental
assignments.
Other means of assessment at Dow are a comparison of its
Future Leaders’ attrition rate with the company’s global attrition
rates (all management ranks). Dow’s global attrition rate for 2002
was 5 percent overall, while for Future Leaders the attrition rate
was only 1.5 percent. This higher retention rate indicates positive
success on the part of the Future Leaders in terms of the opportu-
nities they received for development.
The level of agreement among members of the Corporate Op-
erating Board on Future Leader selection is an additional measure
of success. If the members agree on the selected candidates, their
agreement indicates satisfaction with the level of the candidates’
professional development and preparation for the position. If
there is disagreement, the sources of the disagreement are identi-
fied. More often than not, Dow has discovered that disagreements
are based on a lack of data about the candidate or differing views
surrounding results and accomplishments. If there is continued
disagreement, a third-party or ‘‘neutral’’ executive is asked to
work with the individual on task forces or other assignments. This
executive then serves as an additional source of evaluation with
the level of the candidate’s professional development and prepara-
tion for the position.
As the process owners, members of the Corporate Operating
Board debrief after every iteration of their succession planning
meetings. An ‘‘action register’’ is kept, consisting of who will do
what by when. For example, the action register may say that an
executive was going to mentor a specific individual, provide a
development experience for a person, or release a person. Such
decisions are tracked to see if the action was carried out. In ad-
dition, Dow conducts benchmarking to assess the succession
Measuring and Assuring Long-Term Success 111

planning process, including a review of published, referenced lit-

erature reports from the Human Resources Institute, and reports
from the Corporate Leadership Council during the design phases.
Finally, Dow conducted a longitudinal study in 2002 that
tracked participants in the company’s executive education pro-
gram. It found that participants improved their strategic thinking,
external focus, consumer orientation, and their global view based
on multiple source assessments.

Eli Lilly and Company

Lilly has two key succession management measurements (Figure

5-1)—the overall quantity of talent in its pipeline, and the num-
ber of succession plans where there are two or more ‘‘ready now’’
candidates. Both metrics play an important part in answering the
question, ‘‘Do we have enough talent for both the near term and
the long term?’’

Low Certainty High

Succession
Plan Metrics

Do we have 2+ “ready now”

Talent Pipeline candidates for each role
Metrics

Are we meeting
the goal ratios?

Figure 5-1. Lilly’s two key succession management measurements.

112 G ROWING Y OUR C OMPANY ’ S L EADERS

Talent pipeline metrics look closely at the ratio between in-

cumbents at a level and individuals with potential at that same
level. There are specific goal ratios for each level of management
(e.g., 3:1 for the director level). Additionally, both groups are
segmented to specifically track diversity. Lilly tracks the percent
of incumbents and potentials at each level for gender, race/eth-
nicity (U.S. only), geographic origin, and certain experiences
(e.g., cross-functional assignments). Lilly believes diversity is a
critical element of business success because if employees actually
reflect the interests of customers, they are likely to make better
decisions. They also purport that improvement of diversity of its
‘‘potentials’’ is a leading indicator of the diversity of its overall
population.
The succession plan metrics help the company understand
the readiness of the pipeline and where gaps exist. Lilly under-
stands how many ‘‘ready now’’ candidates it has for its top 500
positions. Similarly, it also understands where there are no ‘‘ready
now’’ candidates and uses that information as a work flow trigger
for executive recruiting activities. Additionally, analysis is done
to understand how ‘‘thin’’ the pipeline might be. Metrics are gath-
ered to determine how many individuals are on more than three
succession plans as ‘‘ready now’’ candidates.
A further benefit of more rigorous succession planning is that
it becomes linked to employee development. Supervisors who
place individuals up for candidacy for certain roles, either in the
near term or long term, know that they must guide the develop-
ment plans of those employees in ways that prepare them for
those responsibilities.
These metrics are reported by the succession management
team that leverages a single database for the entire company. Re-
porting to both the senior management team for Lilly and spe-
cifically HR occurs monthly and quarterly. A detailed annual
Measuring and Assuring Long-Term Success 113

review of the metrics occurs with those groups as well as with the
board of directors.

Sonoco

The company does not perform any statistical analysis on its suc-
cession planning process. Instead, human resources supports a
functional measure of the system, asking, ‘‘Are we placing candi-
dates in appropriate open positions, and are they successful in
those positions?’’ When Sonoco implemented its succession plan-
ning process, HR asked division administrators for feedback on
the new process. On average, divisions reported a 75 percent sav-
ings in time, compared to time spent in previous years. The divi-
sion administrators expect that time to decrease even further as
they become more familiar with the system. In addition, Sonoco
has found that the performance/promotability matrix is 80 to 90
percent accurate in its predictions.

Dell Computer

One of the primary metrics reviewed by the organization is bench

strength. Each business unit is responsible for reporting the per-
centage of positions with a current successor and with identified
successors. Additionally, Executive and Organization Develop-
ment tracks movement and development of the Global Corporate
Talent pool on a quarterly basis and reports the results to the
Office of the Chair (OOC).

PanCanadian

The company relied on more informal feedback sessions to assess

effectiveness, for example, discussions about the number of high-
114 G ROWING Y OUR C OMPANY ’ S L EADERS

potential employees who terminated their employment, readiness

levels of individuals, and length of time key positions remained
vacant. As an integral part of its succession management goals,
PanCanadian promoted diversity awareness to ensure that bias did
not negatively influence promotion decisions. While no specific
numerical diversity targets were set, the company deployed a sim-
ple model with a wide variety of diversity categories for its succes-
sion discussions. It included the mental and occupational
categories presented in Figure 5-2 and a secondary analysis, under
the physical category, of gender and age.
The diversity framework was used to guide preliminary discus-
sions that integrate diversity in the succession management proc-
ess. The highlighted elements, such as age, education, and style,
received attention via data gathering and dialogue. Consideration
of these diversity factors helped PanCanadian monitor its achieve-
ment of succession planning goals.

Bank of America

The succession planning process is measured in several ways. The

first is by measuring the performance goals. Is each business
achieving its talent goals? Even if it is currently meeting them, is
it positioned to do so in the future? Does it have the leaders to
achieve even greater results? Consequently, one measure tracked
is, ‘‘Does each business unit have a top performer (achieving the
right results [‘the what’], the right way [‘the how,’ i.e., by living
Bank of America leadership competencies and values]) in each of
its critical business leadership roles?’’ If not, then the talent re-
view discussion focuses on determining who will be moved into
these roles.
A second measure tracked and monitored is the number of
Measuring and Assuring Long-Term Success 115

Physical
•Age
•Race Occupational
Societal • Education
•Appearance
•Geographical • Career/job
•Gender
•Political • Discipline
•Physical ability
•Cultural • Skills
•Heritage • Level
•Economics
Employee • Experience

Spiritual Relational
•Values/beliefs Mental •Family
•Philosophy •Thinking/intellect •Emotional/style
• • Religion •Style •Relationships
•Creativity (friendships)
•Learning
•Motivation

Figure 5-2. PanCanadian’s diversity framework.

‘‘ready now’’ replacement candidates for any one of the company’s

top fifty or so jobs. The goal is to have at least a 2:1 ratio of ‘‘ready
now’’ replacements for each of these roles.
A third measure is diversity. Given the changing demograph-
ics of the bank’s 27 million or so existing and future customers, it
is a business imperative that Bank of America have the right di-
versity mix in its leadership ranks. Their objective is to ensure
that associates mirror and outpace customers demographics. The
bank looks forward some five years in terms of demographic trends
to set its standards. At Bank of America, diversity is conceived in
broad terms; race, gender, language skills, internal (promoted
from within) versus external (hired from the outside) Bank of
America and banking industry experience, and so on. All of these
dimensions are tracked down to the individual business unit level.
What makes the measurement process work effectively is the
integration that exists between talent planning/succession plan-
ning and the other management structures that hold people ac-
countable. For example, the bank’s annual planning processes
116 G ROWING Y OUR C OMPANY ’ S L EADERS

include a rigorous and simultaneous assessment of the alignment

between strategic, financial, risk, and organization/people plan-
ning. In many firms, the people part of the annual plan is at the
tail end of the process and is dependent on what remains in the
budget. In addition, each of the bank’s executive’s quarterly busi-
ness performance review involves a discussion regarding progress
made against annual talent planning commitments and results
achieved because of those changes (both organization and indi-
vidual people results). Metrics such as retention of top performers
and leadership diversity mix in the key roles are also tracked and
ultimately tied to an executive’s compensation.
Different methods of evaluation and assessment work well in
different organizations, depending on company culture, its talent
needs, and business goals. The important factor is the use of a
clear method of assessment to identify areas of success and areas
that need improvement. A combination of qualitative and quan-
titative assessment methods yields a richer look at an organiza-
tion’s level of achievement in succession planning.

Lessons for Long-Term Success

Despite the innovative processes exhibited by the best practice

partners, they all have faced challenges in instituting the succes-
sion planning process and have learned lessons along the way. In
addition to lessons learned, they have focused on the continuous
improvement of their approaches. For example, at Dow, the busi-
ness functions wanted to retain their own succession systems with
all of their own candidate profiles and information. Over time, as
the succession process matured and trust in it increased, the func-
tions saw the need for one common IT system serving as a knowl-
Measuring and Assuring Long-Term Success 117

edge management system for all of the profiles and information

across the company. This led to the creation of ‘‘LeaderDev,’’ an
IT tool that contains all of the profiles and input for the entire
organization. The following section highlights the past challenges
and future aspirations of this book’s best practice organizations.

Bank of America

The success of Bank of America’s succession planning process is

attributed to Ken Lewis, the CEO. He personally sets the annual
agenda and focus for two-hour talent reviews with each of the
top revenue-generating business executives as well as each key
functional leader. More important, he holds his people account-
able for the decisions made in these meetings through his man-
agement routines as well as by maniacally checking up to ensure
follow through and accountability on the part of executives. Mr.
Lewis fundamentally believes that leaders do matter and having
the right people in the right roles at the right time is a competi-
tive advantage, ultimately making a difference in Bank of Ameri-
ca’s ability to deliver on customer, shareholder, and associate
commitments.
Second, while the succession process is managed centrally
(common templates, tools, rating scales, leadership competencies,
analysis, etc.) through corporate personnel and executive develop-
ment, each business unit and its respective executive teams are
expected to own the process, the recommendations, the deci-
sions, and the consequences related to the actions taken. Leeway
is given to each business unit to customize the process and to
tailor recommendations around current and future business issues
and challenges.
Third, the success of the bank’s succession planning process
118 G ROWING Y OUR C OMPANY ’ S L EADERS

can be attributed to the fact that it is seen as an activity directly

tied to achieving the company’s growth projections and goals. All
succession planning meetings and discussions start and end with
the question, ‘‘How will the recommendations increase revenue,
profits, customer satisfaction/delight, productivity, associate satis-
faction, and shareholder value?’’
Last, the business unit succession process and, more impor-
tantly, the CEO reviews are focused on discussion over form;
decisions over considerations; and simplicity over pomp-and-
circumstance. There was a time when a leader could walk into
her review with the CEO with an entourage of support partners
armed with large binders of materials and analysis. Today, the
CEO manages these discussions in a much simpler way. He, along
with the bank’s top human resources and finance executives, meet
with the senior line/function executives. They are armed with
only three pages of materials outlining the information and rec-
ommendations that will drive the level of discussion, decisions,
and commitments in the meetings.

Dell Computer

The success of Dell’s succession management process is directly

attributed to the involvement of the Office of the Chair. The
members of the OOC are visible and important drivers of the
process. A second success factor is simplicity. Dell ensures that
succession management information is easy to absorb and action-
able by senior executives because its process balances structure
and discipline with simplicity.
Dell plans improvements for its organizational human re-
sources planning (OHRP) cycle on a yearly basis. Plans for the
next cycle include (1) creating a user-friendly OHRP database
Measuring and Assuring Long-Term Success 119

that links to other human resource systems, (2) strengthening the

conceptual linkages between OHRP and development activities,
and (3) improving leadership forecasting processes.

Dow Chemical

Dow also similarly believes that executive buy-in is critical for

successful succession planning. The company stresses the need to
keep the process simple and manageable while tying it into the
strategic agenda at the executive level of the organization. In im-
plementing a succession system, Dow cautions organizations not
to expect significant change immediately. According to its experi-
ence, change takes time before it is readily accepted and then
embraced. As with any system change, people need to see that
the old way of approaching succession planning is unacceptable,
that the new approach is owned by the top executives, and that
the process is simple, straightforward, and not overengineered.
In addition, Dow recommends keeping the competency list
short and refraining from asking managers to predict future suc-
cession planning needs more than a few years in advance. It also
believes that global organizations should identify leaders and
manage their development according to function rather than
businesses. This is due to the fact that the company’s businesses
are so similar to one another. Many skills are not business specific
but rather function specific. The succession challenge for Dow is
therefore providing both experiences in multiple functions and
in managing multiple functions. Moreover, the company’s global
organizational design does not readily offer ‘‘small’’ general man-
agement experiences for development. As a result, Dow is today
searching to find ways to create similar developmental positions
through subsidiaries and joint ventures.
120 G ROWING Y OUR C OMPANY ’ S L EADERS

Over the next few years, Dow plans to become even more
focused on employee development. It aims to be more aggressive
in its staffing strategies and in linking long-term staffing and de-
velopment to business strategies. Dow’s overarching goal is to
keep its focus on empowering and enabling the total workforce
rather than becoming preoccupied with managing only its Future
Leaders. In 2002, Dow launched a corporate global People Strat-
egy. It contains five key elements:

1. Attracting and retaining the talent needed to be successful

2. Having all employees focus on continuous learning

3. Having a performance excellence culture

4. Embracing diversity and inclusion

5. Having leadership at all levels and empowered teams

Eli Lilly and Company

The elements that contribute to success at Lilly include making

the process mandatory, overcommunicating to the appropriate
people (the ones using the database), strong CEO and senior
management involvement, integration with other HR processes,
and a drive to make the process and tools as simple and under-
standable as possible. A key component in these goals is the use
of an intranet Web site tailored to meet the specific needs of the
process. This global tool helps to formulate metrics, manage
knowledge, and fill open positions. ‘‘Off-the-shelf’’ software was
investigated but was deemed to be more expensive and less func-
tional than the custom alternative.
Two recommendations for success offered by Lilly are to im-
Measuring and Assuring Long-Term Success 121

plement one consistent and simple process, and one reliable tech-
nology solution—a database that works—for the enterprise. It is
important to concentrate on creating one central, synchronized
database. Lilly’s achievements in succession management are also
attributed to the organization’s culture of valuing professional de-
velopment. The associates at Lilly understand that passing up op-
portunities, hoarding information, or promoting the wrong
people can be detrimental to an organization.
‘‘I can’t emphasize enough the value of having our process and
tools being Web-based,’’ comments Mark Ferrara, Lilly’s director
of Global Staffing. ‘‘Not only does this improve accuracy and
allow global, real-time deployment, but perhaps most impor-
tantly, the tools are built as a response to our process. I believe
many companies make the mistake of letting a software product
drive their process, which inevitably causes complication and
confusion.’’

Sonoco

Similar to our other best practice companies, the following ele-

ments are critical for a successful succession planning system:

1. Senior management supports and uses the process (making

it more than just an exercise).

2. It is simple and practical to use.

3. The design solves the organization’s particular succession

planning needs.

4. There is a serious commitment on management’s part to

applying the results.
122 G ROWING Y OUR C OMPANY ’ S L EADERS

One of the challenges faced by Sonoco, however, is keeping

track of key people who do not operate in the main office in
Hartsville, South Carolina. For divisions outside Hartsville, ac-
cessing and transferring files is currently time consuming, and HR
has been searching for ways to improve remote access. A second
challenge lies in having employees ready for promotion, which is
one reason that the succession planning system is so important.
A third challenge is that Sonoco tends to promote from within a
functional area, so one of its goals is to promote individuals across
divisions and functions with greater frequency. A final challenge
is the need to revisit an individual’s development plans and his
progress throughout the year with greater consistency. There is a
tendency for review to be a once-a-year event.

Other Lessons for Success

In addition to the company-by-company lessons listed above,

there were a variety of lessons that seemed to be recognized across
the board. While the succession management process looks differ-
ent in every organization, and while the methods for measuring
success vary as well, there are certain characteristics of an effec-
tive program that are universal. These characteristics can serve as
requirements for success or as yardsticks for the qualitative assess-
ment of the program.

Smooth Transitions

Having someone to step into an important vacancy is a critical

measure of the effectiveness of succession management. We would
argue, however, that helping that person make the transition in a
Measuring and Assuring Long-Term Success 123

positive manner with all the necessary skills and knowledge is as

important and more challenging to execute. Each subsequent
level of promotion is a move away from specialization and toward
generalization, an emphasis on strategic over tactical thinking, an
increased need for cross-functional knowledge, and an increased
need for leadership skills. Even at the top levels, the move from
general management to senior management or even partnership
brings with it a whole new set of expectations. So world-class
succession systems are not simply concerned about having found
the ‘‘right’’ developmental opportunity for a candidate. They are
as concerned about a successful transition into the new role and
provide high levels of support to make it happen.
Organizations that fail to prepare employees for these transi-
tions and to mentor them through the process risk losing, to one
degree or another, their investment in that employee. The failure
to meet this challenge can mean that all of the work of the prior
stages of the succession management process are derailed. Organi-
zations must realize that transitions usually involve the need for
new skills and attitudes. Despite the best efforts of everyone con-
cerned, employees who have been promoted may not be fully
equipped for these changes. The best succession processes identify
beforehand how a candidate might derail and seek out steps to
prevent such outcomes. They also provide support partners. For
example, at Dow, there are three individuals attending to an indi-
vidual’s transition: her coach or mentor, the respective Human
Resources business partner, and the director of Executive Devel-
opment, who also provides confidential executive coaching.
At Bank of America, Brian Fishel and Jim Shanley and their
staffs are quite conscious about ensuring the success of newly
promoted or hired senior executives. While all the due diligence
possible goes into the identification, assessment, and selection
process, leaders in new roles can still derail. It is vital therefore
124 G ROWING Y OUR C OMPANY ’ S L EADERS

that there be structures in place that leave little to chance when

it comes to derailment. Hence, the bank has created a unique
discipline around retaining newly promoted and hired execu-
tives—a process called Executive On-Boarding. It involves a set
of processes and people to ensure a high probability of success
(see Figures 5-3, 5-4, and 5-5).
Every senior executive promoted or hired into one of the top
250 roles at the bank receives a written on-boarding plan their
first day on the job. The plan is created by a combination of the
corporate personnel executives and a leadership development
manager assigned to the new manager’s business unit. It lays out
a roadmap for success over the first calendar year. The plan lays
out key relationships to build, key information to learn, and key
goals and deliverables expected over the first 90 days, 180 days,
and so on. One element which was discovered to be particularly
helpful is a 45–90 day key stakeholder review process which the
leadership development/personnel executive assigned to the new
executive conducts on the executive’s behalf. It is a very simple

On-Boarding Events
Executive Recruiting (e.g., CEO Executive On-Boarding mtgs/Process
Process Networking) (e.g., New Leader-Team Integration,
-
45-day Stakeholder CheckIn)

Successful
Successful
Selection
Selection + Business
Business + Culture
Culture + Leadership
Leadership + Organization
Organization = On-
On-
Boarding
Boarding

Leadership Model Tools Ongoing Support

(e.g., 360º Feedback, (Leadership Development/
Orientation Guide) Personnel Executive/
Peer Coach)

The right tools to support the process

Figure 5-3. On-boarding tools and processes at Bank of America.

Measuring and Assuring Long-Term Success 125

Available Tools Purpose When

New Leader Organize and prioritize on-boarding events Week 1
On-Boarding Plan for new leaders
Leadership Model Introduction to the Leadership Model; self- Week 1
Tools (e.g., assessment
Orientation Guide,
Card Sort)
Key Stakeholder Accelerate the development of stakeholder Complete by
Meetings networks Day 60
New Leader-Team Accelerate the development of effective Days 60–90
Integration manager-team relationships
New Peer Accelerate the development of effective Days 60–90
Integration peer relationships
45-Day Key Provide early feedback on strengths, Days 45–90
Stakeholder development needs, and possible derailers.
Check-In Develop an action plan to address these
emerging issues
KDL Executive Create opportunities for networking with Quarterly
Networking BAC leaders from other LOBs
360 Feedback Provide feedback to the leader on BAC After Day
leadership competencies 180

Figure 5-4. Bank of America on-boarding tools.

and pragmatic process in which 10–15 key stakeholders are inter-

viewed about the executive for 10 to 15 minutes apiece using the
following questions:

❑ What are your early impressions of the executive’s

strengths?

❑ What are your early impressions on the executive’s top two

development needs that if gone unchecked could poten-
tially prove to be fatal (i.e. derail their success)?

❑ What advice would you give the executive that will make
her even more successful in his or her current role?

❑ What one thing do you personally need from the execu-

tive?
126 G ROWING Y OUR C OMPANY ’ S L EADERS

Manager The key member of On-Boarding Team. Makes the final

hiring decision, clarifies performance expectations, guides the
new leader’s on-boarding process, shapes the on-boarding
plan, and provides performance and development feedback
and coaching to newly hired executive.
Senior Adviser Key stakeholder. In a highly matrixed role, or when the
support of a key stakeholder is critical to the new leader’s
success, it is often helpful to insert a senior adviser onto the
on-boarding team. The initial role is to provide business
perspectives and guidance, and can evolve into a mentoring
role over time.
Peer Coach Peer of new leader. Provides information and advice about
the business, the team, and the role of the new leader.
Personnel Primary Personnel Contact. Lead personnel executive who
Executive supports the head of the business. Assists in the selection of
the new leader. Takes the lead on clarifying roles/
responsibilities of the On-Boarding Team. Provides on-
boarding guidance and support as needed.
LD Client Manager LD Support. Involved in the selection of the new leader.
Works with the hiring manager and the personnel executive
to develop the on-boarding plan and review the plan with the
executive. Facilitates 45-day stakeholder check-in (optional)
and 360-degree survey feedback. Provides on-boarding
guidance and support as needed.
Executive ED Process Monitor and Support. Monitors the on-boarding
Development process, consults on the development of on-boarding plans,
Consultant maintains repository of plans, follows up with new leader,
personnel executive, and LD client manager at month four.

Figure 5-5. On-Boarding Team: Suggested roles and responsibilities at Bank

of America.

The information collected from all the interviews is written

up verbatim. That it is verbatim and anonymous is critical since
it is seen as ‘‘unfiltered’’ information by the executives. The data
are aggregated into a report that is given back to the new execu-
tive along with a summary and recommended development plan
for the next nine months. The executive then is expected to share
this report and plan directly with her boss.
Another unique process Bank of America uses is a forum
called ‘‘CEO Executive Networking.’’ This forum, sponsored di-
rectly by the CEO, who attends each session, is intended to help
acculturate new leaders to the bank. It also provides a pragmatic
Measuring and Assuring Long-Term Success 127

means for the bank’s current senior leaders to learn new ideas
and best practices from the new executives. The sessions are run
quarterly and entail a learning component, a sharing component,
and a social component for purely networking purposes.

The ‘‘Right’’ Developmental Assignments

As we discussed in Chapter 4, a successful process includes job

assignments that properly prepare candidates for their new posi-
tions, as compared to the sink-or-swim approach that, while
seemingly easier, may teach executives more about surviving and
watching their backs than about leading. The developmental ac-
tivities of best practice organizations include a wide variety of
experiences, such as job assignments, education, action learning,
and coaching.
Harvard professor Clayton M. Christensen suggests looking at
business units or divisions as ‘‘schools,’’ and the problems that
confront managers in those business units as the ‘‘curriculum.’’1
The skills that managers can be expected to possess and to lack
are, therefore, heavily dependent on which ‘‘courses’’ they did and
did not take as they attended the school of experience taught in
their function or business unit. To assure success, Professor Chris-
tensen suggests that business units ‘‘can be profiled in this way,
creating a road map of implicit developmental pathways and the
resulting learning, positive and negative, that can be derived from
its ‘course work.’ ’’2
Lilly, for example, segments its talent pipeline by types of po-
tential. There are three types: technical (deep expertise in a func-
tional area, but probably not aimed at people leadership roles),
functional (expertise in a functional or geographic area as well as

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128 G ROWING Y OUR C OMPANY ’ S L EADERS

the ability to lead people), and cross-functional (strong learning

agility and the ability to lead multiple functions or geographies).
The company is careful to ensure that candidates are placed in
the developmental roles for which they are best equipped to both
learn and succeed—having learned the ‘‘hard way’’ by placing in-
dividuals in roles that required abilities for which they were not
naturally predisposed.

Meaningful Appraisals and Feedback

Honest communications and objective assessments are essential

in order for management to specify what is required for a success-
ful promotion. Multi-rater feedback (such as 360-degree feedback)
is one way to avoid the bias of a single perspective, especially if it
is supported by training for the users and follow-up assistance.
Transparency about the developmental needs of an individual also
requires a level of candor that is unusual in most organizations.
Formal training in coaching techniques can help in this regard.
For example, Lilly’s Group Development Review (GDR) gives in-
dividuals a very clear understanding of both their strengths and
weaknesses as viewed by a range of individuals. The feedback from
this group is delivered by the individual supervisor with the intent
of truly helping the individual understand how he might succeed.

Appropriate Selection Criteria

As discussed in Chapter 3, a successful succession management

system is dependent on the development of ‘‘competencies’’ for
each job, giving everyone involved a clear picture of what types
of skills, behavior, values, and attitudes are necessary for success.
Measuring and Assuring Long-Term Success 129

In addition to making the process more efficient and consistent,

it increases fairness to the employee by aiding diversity and elimi-
nating certain biases. The challenge with competencies is that
they represent not only today’s needs but also should include
needs required for the future. In addition to the competencies, all
of the best practice organizations have a very strong focus on re-
sults and accomplishments.

A Range of Good Choices

A working succession system results in having more than one

good person available for a key job. For example, our best practice
organizations targeted, at a minimum, two to three individuals
for a position. Real success requires choices—sometimes painful
ones—between two or more qualified people. Because the realities
of the world make it uncertain when individuals are best prepared
to move into a position, and because the needs of the organization
change over time as a result of unforeseeable circumstances, the
succession management process must be dynamic, with people
constantly moving through different levels and on different
tracks. Because of this variability, organizations like Dell and Lilly
inevitably want to have choices when faced with openings in crit-
ical roles. That is why their process metrics are designed to help
them understand any gaps in their talent pipeline.
As one might imagine, the positive outcomes associated with
an effective succession planning process do not occur overnight.
It takes several iterations and revisions of a succession initiative
before it operates smoothly. For further detail on each of the best
practice partners and how they accomplished their goals, refer to
the case studies section, Appendix A.
130 G ROWING Y OUR C OMPANY ’ S L EADERS

Conclusions About Assessment and Long-

Term Success

1. Best-practice organizations develop methods of assessment

to monitor the effectiveness of their succession planning
process. These methods vary according to business goals
and company culture. That said, the most effective systems
clearly define the ‘‘success’’ of their processes according to
the following outcomes: the successful placement of ‘‘ready
now’’ candidates, retention and attrition rates, positive job
evaluations following promotion, insider versus outsider
hires, quality of preparation for the position, diversity ob-
jectives, the breadth of talent pools for positions, and the
supply of developmental assignments. Perhaps the most
important assessment source utilized by our benchmark
firms was the feedback they received from the line manag-
ers who perform the actual assessment of key managers
within the firm.

2. Recommendations for success from best practice organiza-

tions emphasized keeping the process simple and easy to
use. As previously suggested, many of the changes made in
succession processes were aimed at reducing the time re-
quired to manage the succession process. Success was also
associated with effectively engaging technology to support
the process in an easy-to-access, easy-to-use manner. Even
a high technology firm like Dell reduced the emphasis on
technology to make the system simpler for people in the
field. Conversely, Sonoco has been able to link a number
of software packages to make their system both robust and
easy to use.
Measuring and Assuring Long-Term Success 131

3. Aligning succession management with the overall business

and corporate strategy is a condition of success. If this fac-
tor is in place, the most important ingredient for success is
much easier to obtain: securing active senior level support
for the process. No succession management system will be
effective unless it is actively utilized and supported by top
management. When the strategic advantages of succession
management are clearly demonstrated, and there is respon-
siveness on the part of Human Resources to suggestions for
improvement, the partnership between HR and top man-
agement rests on a solid foundation. That said, succession
planning must also be an integral part of an overall human
resource strategy.
4. Building an effective succession management system must
be seen as a journey rather than a destination. All of our
best practice partners talked about the continual changes
they made to respond to suggestions from their clients.
None of our respondents felt that they had a succession
management system that would remain unchanged for any
length of time. They were always listening to feedback and
looking for ways to make the system serve senior manage-
ment more successfully.

Notes

1 Clayton M. Christensen, ‘‘Getting the Right Stuff in the Right Place at

the Right Time,’’ Harvard Business School Publication 9-601-054, July
17, 2001, p. 4.
2 Ibid.
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 Chapter Six

THE FUTURE OF SUCCESSION

MANAGEMENT: BRIGHT
LIGHTS, LOOMING CLOUDS

The transformation of succession management over the last ten

years has been impressive. Driven in large part by the recognition
that talented managers are a scarce resource, that the lifetime
loyalty contract is in shambles, and that leadership development
interventions can produce genuine long-term results, succession
management today is a more dynamic and strategic process than
ever before. Aided by technology, greater commitment on the
part of executives and line managers, and streamlined systems and
competency models, its future would appear to be highly prom-
ising.
133

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134 G ROWING Y OUR C OMPANY ’ S L EADERS

That said, the ultimate effectiveness of any succession system

depends on its ability to place talented individuals in ‘‘the right
opportunity at the right moment,’’ to retain that talent over the
long term, and to produce a steady and sufficient supply of compe-
tent leaders, given existing and future demands facing the organi-
zation. In this chapter, we examine the trends that promise to
further support our optimistic view of succession management’s
future. We also examine certain critical dilemmas that succession
management will face—some of which are perennial problems
and others that are products of the times.

Bright Lights on the Horizon: Promising

Trends for Succession Management

We believe that there are several critical trends that will further
strengthen the transformation of succession management from a
replacement tool to a development and leadership capability tool.
These trends will also ensure that systems and processes continue
to become more responsive and less bureaucratic. The most im-
portant include the migration of systems toward greater integra-
tion and simplification, technology platforms pushing succession
to the ‘‘desktop,’’ improvements of rigor in assessments, and more
effective interventions supporting succession transitions for can-
didates. We examine these trends below.

Greater Integration and Alignment

Succession planning will continue to become more integrated

into the everyday life of organizations. It will move from a formal
‘‘annual event’’ and become part of the daily fabric of doing busi-
The Future of Succession Management: Bright Lights, Looming Clouds 135

ness. For example, regular staff meetings will include talent assess-
ment discussions. This level of integration will occur partially
because of a heightened awareness of the talent and leadership
shortages that many organizations face at senior levels. It will also
be facilitated by technological trends that integrate succession
processes into the desktop personal computers of managers where
a single icon can be clicked for immediate and widespread access.
Company-wide databases will demand uniform succession
standards and processes throughout the organization. In addition,
when organizations operate best practice succession systems, more
and more managers will see the payoff for themselves in their own
careers and for their functions and business units. Such positive
experiences will transform how and when they think about suc-
cession. Perceptions will shift toward seeing succession as a part
of every staffing decision.
Our research also indicates that all of the components of
human resources management are being looked at, appropriately,
as fully integrated, aligned systems, rather than as a set of discon-
nected activities. Corporate human resource development (HRD)
is becoming the ‘‘hub’’ of these systems components, with primary
operational responsibility and a partnership role with the execu-
tive team in shaping the strategy associated with each of the HR
subsystems. One important shift underlies this change. It is the
recognition that succession management cannot function effec-
tively without an understanding of the strategic direction of the
firm. The same holds true for management development and edu-
cation initiatives. Historically, ‘‘silos’’ between human resources
functions in different business units or functional lines kept one
another from knowing what was happening in related functions.
This lack of communication and coordination is costly in the
contemporary world of hypercompetition and is virtually un-
known in our best practice firms. For any strategy to be successful,
136 G ROWING Y OUR C OMPANY ’ S L EADERS

it must be communicated throughout the organization. Armed

with information about where the firm is headed, astute human
resources managers can help prepare qualified leaders to steer the
corporate ship of state. Therefore, we will see savvy senior HR
leaders design succession initiatives through corporate center
‘‘hubs’’ that will provide consistent standards and processes across
all functions and lines of business. These ‘‘hubs’’ will coordinate
developmental resources from training to coaching so that they
are fully integrated into succession planning processes, rather
than ‘‘siloed’’ off into separate HR functions or in business units
and functions.

Technology Moves Succession Planning to the

Desktop

The succession planning group at Lilly has a simple expression to

describe how managers need to experience the group’s succession
tools on their desktops—‘‘Be like Amazon.’’ This mindset is being
realized by simple, user-friendly, Web-based succession tools that
make succession planning feel less like another planning event
and more like a commonsense weekly or even daily activity.
To increase access to and use of succession planning, our best
practice organizations continue to turn to technology as a critical
facilitator of the process. Most of these organizations today rely
on Web-based succession planning systems so that it is an easy
link from anyone’s personal computer. By running the process
online and integrating various software packages, best practice
partners have been able to ensure continuous access to data and to
encourage employees to take ownership of their own development
plans through their own ‘‘desktops.’’
For example, Lilly’s succession management system is fully
The Future of Succession Management: Bright Lights, Looming Clouds 137

available on the company’s intranet, twenty-four hours a day,

seven days a week. Lilly operates SAP and Oracle databases hid-
den behind a fully customized succession management Web site.
All employees are responsible for updating their personal infor-
mation and resumes on the intranet. The resumes outline their
career history, educational background, skills and strengths, and
career scenarios they envision for their future. As a result, HR
and the succession management team can instantly assess an em-
ployee’s current level, potential level, experience, and develop-
ment plans.
The Lilly succession management Web site also acts as a que-
rying and reporting tool. HR can request specific information on
incumbents, and the site quickly retrieves the information. When
data are requested, the results are automatically downloaded to
an MS Excel spreadsheet for easy viewing and customization. The
resulting names of individuals are returned with a hyperlink, so
that the succession management team can pull up the individual’s
online resume, a development plan, and the level of readiness for
a move. In addition, the system allows HR to download summary
metric reports that show real-time data for all the talent pipelines.
With the capability to search for multiple criteria, Lilly can view
any segment of the organization in one query.
Technology is also fostering greater transparency in succession
management. At Dow, for example, the Job Announcement Sys-
tem posts openings online for positions below the top 800. In
addition, a Web tool includes career opportunity maps that detail
the sequence of jobs one can expect in a function or line of busi-
ness. In some firms, compensation ranges are even shown by levels
and by positions on the company. Therefore, technology not only
facilitates greater transparency in the succession process but also
ensures that planning is a far more pleasant process by making it
less time consuming, simpler, and more flexible.
138 G ROWING Y OUR C OMPANY ’ S L EADERS

Interestingly, the highest technology firm among our bench-

mark firms, Dell Computer, reported that it had actually cut back
on the use of complex technology in certain succession manage-
ment applications because its push for speed and simplicity led to
the conclusion that less complex, simpler applications were most
effective.

Increased Rigor in Assessments

While it will never be possible to fully escape the subjectivity in

candidate assessments for succession, great progress has been
made toward more objective assessments. The primary contribu-
tor to this trend has been 360-degree survey feedback. As its use
expands, we will witness a broader array of raters such as secre-
taries, administrative support staff, and internal and external
customers. More importantly, best practice organizations will in-
crease their efforts at training line managers and executives to
perform more objective assessments when providing 360-degree
feedback. Corporate HRD will become involved in training busi-
ness line HR staff in how to run succession discussions with line
managers, with a strong emphasis on reducing subjectivity. For
example, staff will be taught how to listen for subjective com-
ments in succession discussions and to explore in depth the think-
ing or feelings behind them. They will target circumstances where
managers prefer mirror images of their own style or approach. HR
staff will help assessors reflect on such biases.

The Looming Clouds in Succession’s Future

At the same time that we see important advances in succession

management, we do feel that there are a set of both new and
The Future of Succession Management: Bright Lights, Looming Clouds 139

perennial dilemmas that will continue to limit the upside po-

tential of succession management systems. Among the most
important of these are insufficient supplies of developmental op-
portunities, generational resistance to certain assignments, incon-
sistencies in selection criteria and rewards, shortcomings in
competency models, and limits on 360-degree feedback’s poten-
tial as an assessment tool. Each of these issues is explored below.

Finding a Sufficient Supply of Developmental

Opportunities

One challenge facing a number of organizations will be supply

problems with developmental opportunities for more senior roles.
The problem is likely to be most pronounced at the general man-
ager level. The positions usually feeding into this role are func-
tional roles—for example, a vice president of marketing becomes
the business unit head. Functional roles do not adequately pre-
pare individuals for the cross-functional demands and enterprise
perspectives demanded by the general manager position. In com-
panies organized primarily along functional lines, the problem is
particularly pronounced.
Global corporations that have moved away from a more de-
centralized organization built around country managers to one or-
ganized around global lines of business face a similar dilemma.
Country manager roles tend to be excellent developmental
grounds, since they often involve responsibility for multiple func-
tions and have both an internal organizational and a market-
facing responsibility. Trends at Dow, for example, illustrate this
dilemma. Under their old organizational structure, some sixty
countries had country manager roles that served as training
grounds for general management talent. Today, these positions
140 G ROWING Y OUR C OMPANY ’ S L EADERS

no longer exist. In their place are thirty global lines of business

built around functional specialties. In addition, fifteen or twenty
years ago, a manager might hold a country manager role at an
age ranging from the late thirties to the mid-forties. Today, the
average age for individuals heading the global lines of business is
the mid-forties to the early fifties. So not only is the age increas-
ing, but the number of developmental opportunities has been
halved.
Increasingly, organizations will have to search more proac-
tively for and create opportunities that provide general manage-
ment experiences and do so at an earlier stage in a manager’s
career. Possibilities could include small joint ventures or new in-
ternal enterprises. Cross-functional and enterprise experiences
might also be developed by lateral moves across functions and
business units. For example, Dow recently increased the back-
ground assignments for any individual who is to be considered
for a senior management position. Potential top executives are
expected to have assignments that include both line and staff po-
sitions, domestic and international jobs, functional variety, and
positions that deal with the public and regulatory agencies. By
requiring this variety of experiences, managers can expect to re-
ceive assignments that are essentially lateral moves rather than
always looking to the next position in their functional specialty.

Generational Resistance to Certain

Opportunities

A major challenge facing succession initiatives will be genera-

tional differences. Younger people may prove far less inclined to
accept positions overseas or ones that require relocation in gen-
The Future of Succession Management: Bright Lights, Looming Clouds 141

eral. The current generation of retiring executives and managers

is the last generation in which a majority of married couples had
a single working spouse. Today’s workplace generations are mainly
dual career couples. Spouses are far more reluctant to be ‘‘trailing’’
or ‘‘in-tow’’ partners.
In addition, they are having children later in life. Their chil-
dren’s schooling years now often occur during their parents’ peak
career years—the forties and fifties. Developmental assignments
and promotions must increasingly weigh the career and family
options of both the manager and their spouse or partner. This
limits the variety of assignments that are acceptable to the newer
workforce generations. International assignments will be seen as
particularly difficult to accept, since the persons’ partners may not
be able to find job opportunities comparable to their current one.
In addition to the dual careers dilemma, Generations X and Y
have witnessed the greatest surge in divorced parents in history.
Not wishing such a fate for themselves, these generations are
more concerned about achieving a greater balance between work
and their personal lives. We may discover that they are far less
willing than prior generations to say ‘‘yes’’ to promotions and as-
signments that demand long hours or extended periods of travel
and separation from their families. If this proves to be the case,
succession will become a more complicated issue. There may be
shortages in the supply of those wanting to become senior execu-
tives. At the very least, organizations may find that the develop-
mental assignments of old (an international opportunity or a
turnaround assignment) may not be as attractive to younger gen-
erations of managers. In turn, we may need to become more inno-
vative in terms of finding and designing assignments that do not
demand relocation and long work hours, yet provide significant
developmental opportunity.
142 G ROWING Y OUR C OMPANY ’ S L EADERS

Inconsistencies in Selection Criteria and

Rewards

One of the great challenges facing organizations in very dynamic

environments will be inherent conflicts in selection criteria. In
other words, do we select from the culture and requirements of
today or in light of the culture and requirements we want for our
future? This problem will be most acute for succession systems
that cascade multiple levels below the executive suite. In these
cases, succession systems are attempting to develop talent over
the long term. In using uniform competency models across the
numerous levels, the emphasis tends to be on rewarding behaviors
that meet current or near-term needs of the organization. Yet the
more junior managers in the system may not be promoted to gen-
eral manager or executive roles for eight or ten years. Shouldn’t
succession systems be preparing these managers using a different
set of competencies—a set that the organization believes will be
required of executives in the next decade? The issue is a compli-
cated one with no easy answers. It is clear from our research that
a single competency model is the preferred approach because of
needs for uniform system standards and simplicity.
Having two sets of competencies—one for existing needs and
one for future needs—adds greater complexity and may raise ques-
tions of equity. Second, it is extremely difficult to know what will
be required of executives in a decade. A set of future-oriented
competencies is likely to be an exercise in speculation. That said,
the lesson is that selection criteria must be continually revisited
by the CEOs, their executive team, and the senior HR staff. It is
not uncommon for succession criteria to become entrenched and
over time to lose their relevance. Executives who are driving a
major cultural or strategic change will certainly need to revise the
The Future of Succession Management: Bright Lights, Looming Clouds 143

existing selection criteria to reflect the new capabilities de-

manded by their agenda. The new generations of succession sys-
tems are designed to be far more responsive and strategic, given
their greater engagement of system owners, their very simplicity,
and ease of use. For this very reason, how we select and develop
candidates must weigh the emerging needs facing the organiza-
tion. One solution for some organizations will be to create new
streams of assignments for junior managers to prepare talent cad-
res for capabilities and mindsets anticipated for five to ten years
in the future.

Competency Models—A Flawed Foundation for

Development?

As we have noted throughout this book, competencies are an in-

tegral part of today’s succession management systems. Yet compe-
tencies have their own important shortcomings. Since the
majority of succession systems are built around these models, it is
critical that we understand their flaws and the implications for
development and succession practices.

An Intellectual Exercise. Because of the rigorous research that

is often involved in creating a competency model, some critics
believe that the practice is often used to make ‘‘frustrated aca-
demics’’ in human resources assignments feel good about the
‘‘intellectual rigor’’ associated with these programs rather
than their practical value to the firm. In a recent biography,
Louis Gerstner Jr., who was chairman and CEO of IBM from
1993 until 2002, describes his experience with his firm’s use of
a competency model to drive changes in leadership behavior
within the company. Using a set of eleven competencies (cus-
144 G ROWING Y OUR C OMPANY ’ S L EADERS

tomer insight, breakthrough thinking, drive to achieve, team

leadership, straight talk, teamwork, decisiveness, building or-
ganizational capability, coaching, personal dedication, and
passion for the business), training and evaluation were de-
signed to reinforce these behaviors with the aim of producing
a new culture at IBM. While Gerstner did indeed witness
changes in behavior and focus as an outcome, he remained
concerned that the process remained predominately an intel-
lectual exercise.1
One major contributor to the limited impact of competen-
cies was that IBM managers were still measured and compen-
sated according to the old cultural behaviors. So metrics and
rewards did not change to reinforce the new competencies. In
addition, Gerstner concluded that there were simply too many
competencies. In the end, he settled on only three—win, exe-
cute, and team. Each was defined with a few details. So while
competencies played a role in developing a new generation of
leaders at IBM, the model was extremely simple and had to be
reinforced by changes in rewards and performance metrics.
The more sophisticated model had very limited impact.

Questionable Foundations. Morgan McCall and George Hol-

lenbeck, two experts on leadership development, take an even
stronger stand on the limited utility of competences. They
argue that competency models are largely ineffective as a
foundation for developing leadership—especially at the exec-
utive level. They challenge the underlying assumption behind
competency models: an effective executive leader is the sum
of a set of ‘‘pieces’’ or competencies. The logic of these models
therefore follows that if we develop each competency to the
point of mastery one after the other, the executive will emerge
as a successful leader. Yet as Hollenbeck and McCall point
out, there are a myriad of ways of accomplishing an execu-
The Future of Succession Management: Bright Lights, Looming Clouds 145

tive’s jobs: ‘‘No two CEOs do the same things much less in the
same ways, or have the same competencies. This conclusion is
not only obvious on its face, it is evident when we observe
outstanding leaders, whether military officers, heads of states,
or CEOs—one cannot but be struck by the differences rather
than the similarities in their makeup.’’2
In other words, to argue that executive jobs can be univer-
sally defined according to seven, nine, or eleven behavioral
dimensions is grossly oversimplifying a very complex role. The
very complexity of an executive position at the same time
allows for multiple ways of doing the job and multiple forms
of talents: ‘‘. . . [for example] a person may compensate for a
lack of some skills (e.g., make up for a lack of knowledge in
finance by drawing effectively on the knowledge of others),
acquire missing skills (e.g., learn enough finance to get by),
substitute something else for the skill (e.g., outsource), or
change the job so that the skills are not so crucial (e.g., split
off the financial component).’’3 So, at best, there is a ‘‘loose
coupling’’ between the results an executive achieves along
with the means to those results and any specific set of behav-
iors and competences.
Hollenbeck and McCall argue that the focus of develop-
mental needs must move from behavioral models to ‘‘strategic
demands.’’ The first task is for senior leaders to define the
strategy of the business and from there to identify the leader-
ship challenges implied by these objectives. Experiences
would then be identified which provided sufficient prepara-
tion for managers to meet such strategic challenges. Succes-
sion management processes would begin by focusing on the
essential question: What types of jobs, special assignments,
bosses, and education are needed to build the leadership capa-
bility to successfully achieve our business strategy? These ‘‘ex-
periences’’ would be identified and safeguarded by the senior
team as essential to the succession management process.
146 G ROWING Y OUR C OMPANY ’ S L EADERS

Historical Bias. The original competency studies were con-

ducted by trying to determine what traits or behaviors (com-
petencies) were found in managers who were viewed as
outstanding compared to those who were less successful. The
belief was that by hiring people with those traits or behaviors
or developing those unique competencies of the most effective
leaders in an organization, overall corporate performance
would improve. Unfortunately, as we noted earlier, the char-
acteristics that helped current leaders succeed may not be ap-
propriate for the new leaders required for the evolving
challenges of tomorrow. A few insightful organizations have
begun trying to identify the characteristics or competencies
that their future leaders will require. While not lending itself
to the kind of research methodology associated with historical
competencies, we believe that the future focus is essential for
competencies to be valuable for their users.
While we share Hollenbeck and McCall’s belief that stra-
tegic needs should indeed shape succession management, we
do feel that competency models have a place. As we have
pointed out many times, these models do need to be simple
to be effective. As importantly, many of these models focus
on the interpersonal dimensions of effective management be-
havior. If solely strategic needs were to drive succession deci-
sions, we would be concerned that many of the softer
influences and interpersonal skills would be overlooked.

360-Degree Feedback as an Administrative

Requirement: Weakening a Powerful
Development Tool?
Another foundational element of today’s succession management
systems is multi-rater or 360-degree feedback. Increasingly, these
The Future of Succession Management: Bright Lights, Looming Clouds 147

survey tools provide important insights into the developmental

needs of a manager and therefore have become a vital source of
information when it comes to succession planning. They are of
course based on competency models, and so they are subject to
the same dilemmas raised in the prior section. There is, however,
an additional problem. What happens to 360-degree feedback in-
formation when it becomes part of the candidates’ records for
assessing their capabilities for promotions and assignments—in
other words, when their feedback results are ‘‘quasi-public’’ in-
stead of solely under the candidates’ ownership, as is the case with
many succession systems?4
We do know that feedback has a special status if the person
receiving feedback owns it entirely, i.e., the results are confiden-
tial. Research suggests that information gains in value merely by
being owned.5 Researchers at the Center for Creative Leadership,
for example, argue that, in order to change and develop, individu-
als need to feel psychologically safe and to ‘‘own’’ their evalua-
tions.6 Therefore, if the goal is truly development, ownership of
360-degree data by the recipient is crucial. When 360-degree data
is used for administrative purposes like succession management,
the data become the property of the organization, not the indi-
vidual.
It is quite reasonable to expect that simply the labeling of the
purpose of 360-degree data collection as either personal develop-
ment or as succession management will activate different motiva-
tions. This will generate differences in the behavior of those
receiving the feedback. There is empirical evidence, for example,
that raters change their ratings when 360-degree feedback be-
comes a performance evaluation tool in place of a development
tool.7 More than 70 percent of managers in one study admitted
to having inflated or deflated evaluations in order to send a signal
to protect a colleague or to shock a poor performer.8
148 G ROWING Y OUR C OMPANY ’ S L EADERS

How we frame the purpose of survey feedback therefore has

an impact on participants’ attitudes toward 360-degree assess-
ment. For example, when the purpose is purely development
(rather than for succession management), individuals receiving
the feedback are likely to be more motivated to look for accurate
feedback with an aim to make decisions about enhancing the ef-
fectiveness of their behavior. When the purpose is succession
management, they may be more inclined to seek favorable feed-
back and to increase their ratings by managing impressions. Man-
agers may focus only on what needs to be done to get higher
ratings. In other words, the focus of their attention will shift from
behavior change, which requires serious effort, to carefully con-
trived actions designed to impress or please those who are rating
them. Managers will seek favorable feedback over accurate feed-
back. For example, they may selectively demonstrate more timely
responses or provide greater favors to those peers who are likely
to be chosen as their raters.
In addition, research suggests that seeking knowledge about
ourselves is driven by three different motives—the appraisal, self-
enhancement, and consistency motives.9 The appraisal motive re-
flects the need of an individual for accurate feedback from others.
People are curious how others perceive their abilities, traits, etc.
The self-enhancement motive encourages people to seek favorable
information about themselves. It suggests that we have strong
preferences to learn that we are good. The consistency motive is a
quest for evidence that confirms what people already know about
themselves. It is reflected in a tendency to reject contrary evi-
dence and to be resistant to change.
Common sense would suggest that accurate information is
more useful than favorable or confirming information, especially
when it comes to development. However, research shows that
The Future of Succession Management: Bright Lights, Looming Clouds 149

self-enhancement is the strongest motive when we pursue knowl-

edge about ourselves. This is followed by consistency, and, un-
fortunately, the appraisal motive comes last when we process
information referring to ourselves.10 These findings point out that
there is a strong and deeply rooted self-enhancement orientation
in our behavior. When the goal of 360-degree assessment is for
succession decisions, we can expect that the self-enhancement
motive will be further strengthened because it often leads to re-
wards in terms of promotions and special assignments. In this
case, thinking well of oneself and inflating one’s view of oneself
will become even more desired. The impact that self-deception
processes have on our behavior is well documented. People try to
minimize the time spent on processing critical feedback.11 They
may selectively forget negative feedback.12 To make matters worse,
the organization itself often ends up with invalid data. The only
mitigating factor may involve receiving accurate information
from people, such as supervisors, whose perceptions matter for
real consequences. So we need to exercise great caution as we
move 360-degree feedback data into serving an administrative or
assessment role in succession management. We may actually end
up limiting its usefulness as a tool for developmental feedback.

The Essentials for Successful Succession

In closing this chapter, we want to address two important remain-

ing issues, one related to the implementation of a new succession
system, and the other related to the organizational mindset re-
quired for genuine success of any and all succession management
processes.
150 G ROWING Y OUR C OMPANY ’ S L EADERS

Implementing a New System

Top Management Champions: To reinvent an existing system or to

launch a succession management system for the first time within
your organization, it is absolutely critical that buy-in begin with
the executive team of the overall organization. The best practice
partners in this study as well as the research sponsors agreed that
the success of succession management hinges on a deep commit-
ment from the executive officers and most importantly from the
CEO. These individuals must become highly engaged and feel
that they are the actual owners of the system. The HR champions
for a succession system must therefore convincingly argue that
succession will pay long-term, handsome dividends. The champi-
ons must talk the language of the executive team emphasizing the
fact that the organization’s strategic needs will drive the system.
The emphasis must be on getting their perspective on what is
important, how it will help them to achieve their future business
goals.
As part of the championing process, the executive team and
line managers must be assured that the system will not be allowed
to become bureaucratic nor become too complicated or time-
consuming. This is typically a great concern for the business unit
leaders. To borrow a term from the world of software, it must be
experienced as ‘‘user friendly.’’ Early on, business and functional
heads need to be engaged to make certain that there is widespread
agreement, buy-in, and more importantly, that there is a consis-
tent, uniform system throughout the organization.

A Powerful Coordinating HR Hub: Corporate human resources

must play the role of the ‘‘coordinating hub’’ so that each
business unit or function does not create conflicting systems
or models. As importantly, by placing control of succession
The Future of Succession Management: Bright Lights, Looming Clouds 151

management at corporate, the message is reinforced that tal-

ent is the property of the entire organization not a specific
line of business or function. The activities of the hub include
designing the overarching competency models, facilitating
talent review forums with the CEO, training functional and
business unit HR staff to implement and facilitate succession
processes in their units, establishing the technology platforms
for succession planning across the organization, providing
oversight of the system performance, and ensuring continual
process improvements.

Identifying Linchpin Positions: After commitment is gained

across the organization, the next step is for the corporate HR
group to begin by identifying key or linchpin positions across
the organization. These positions are critical to the success of
the organization, involve important development opportuni-
ties, are difficult to fill, and require coordination with other
parts of the organization. These might include regional man-
agement, key functional assignments, general management in
a small business unit, or a critical staff assignment. From
there, an assessment of what these jobs offer in terms of devel-
opment opportunities needs to be determined. It is also criti-
cal at this stage to decide exactly how many levels of the
hierarchy will be involved in the process.

Realistic Talent Assessment: Once the linchpin positions are

identified, the next step is to begin a talent review process for
these positions. Individual functional and business unit senior
level managers review with their direct bosses (the functional
and line of business heads) the status of all their direct reports
and their own talent assessments. This typically includes the
individual’s performance to date, some type of 360-degree
feedback, and a development plan. It can be more sophisti-
152 G ROWING Y OUR C OMPANY ’ S L EADERS

cated (see our descriptions in earlier chapters) but generally

it is best to begin simply.
This review must involve ‘‘multiple points of view.’’ This
could be achieved through 360-degree assessments but this
type of data must be complemented. At one firm we studied,
the company launched their talent review process by asking
the manager or sponsor of a nominated high potential to
identify three individuals who were at least one level above
the candidate and knew the individual well. They typically
brought a cross-functional perspective on that individual. A
90-minute dialogue with all three present was conducted to
assess the career potential of that candidate. In other firms,
the review process involves HR succession specialists inter-
viewing subordinates and peers about the candidate’s capabili-
ties. The critical point is to get a well balanced set of
perspectives beyond the candidate’s immediate supervisor.
Very often if somebody is managing upwards well, but not
managing their peer and direct report relationships well, the
gap is very evident in a multiple points of view process.
Out of the talent review should come first and second step
career options or ‘‘next steps’’ for each candidate. These
should clarify what are likely to be the next two or three job
moves for this person within the next one-to-two and all the
way out to five years. In addition, the review focuses specifi-
cally on talent in the linchpin positions and on those about
to advance into those roles.
The conclusions and recommendations of these assess-
ments are then rolled up together and presented by the senior-
most line manager or functional head to articulate the overall
bench strength vis-à-vis linchpin positions and development
needs for candidates within their part of the organization.
This presentation includes a review of high potentials for
linchpin roles, how many are well placed, how many are ready
The Future of Succession Management: Bright Lights, Looming Clouds 153

for developmental assignments in the near term, and where

are staffing gaps retention vulnerabilities, and shortages of de-
velopmental assignments for linchpin roles. The presentation
is made before the CEO, executive team, and senior HR offi-
cers.

Continual Process Improvement: What we have been describing

so far is the ideal set of first steps towards implementing a
successful succession system. Along the way, HR officers and
succession specialists need to be canvassing both the sponsors
and the candidates to determine how to further improve the
process—what can be simplified further, what needs to be-
come more user-friendly, what are overlooked dimensions,
and so on. These systems are only effective when their owners
and users find them highly responsive to their needs and when
the tools and processes are easy to use and provide reliable
and current information. In the early years of a new system,
owners and users are likely to find any number of shortcom-
ings. It is therefore imperative that the HR officers and staff
responsible for succession management be actively engaged in
a focus on continual improvements.

The Foundations for Genuine Success

While the war for talent may seem passé today, the foundation
on which a truly effective succession management rests is a mind-
set that talent is king—in other words, a belief that talent directly
impacts the performance of the organization. This belief sets up a
mandate for the organization—to get and keep talent. It depends
on a deep comfort with differentiating performance between indi-
viduals and in turn a corporate culture in which candor is more
highly valued than politeness or tolerance for average or poor per-
154 G ROWING Y OUR C OMPANY ’ S L EADERS

formance. Jim Shanley of Bank of America explained in a 2003

interview:

You need a strong succession process, but it is not the

process that really makes the difference. You have to
have a talent mindset. But a talent mindset requires
that your executives feel comfortable talking about who
are their A players. Do they talk frequently about these
people and are they comfortable differentiating them
from others? You need to know who your best people
are and that you are moving them in logical ways. You
also need know who your bottom performers are so that
you can move them out to give stretch assignments to
new people. The focus must be on the top performers
and the bottom. I see a lot of companies wasting time
dissecting the 50 to 70 percent of the people in the
middle. In addition, if the executive in charge or the ex-
ecutive team does not have a meritocracy or talent
muscle-building philosophy, does not have a belief that
talent directly impacts the business, and is not willing
to demand candor, then you may have a succession
process but its results will be shallow.

The focus on the bottom performers at Bank of America

stems from observations that such individuals, when situated in
critical roles, produce a significant number of dysfunctional out-
comes for the organization. For example, they block opportunities
for others to advance into their roles. They often do not develop
subordinates adequately, and they tend to produce work environ-
ments of low morale, low productivity, and low customer satisfac-
tion. In turn, they may actually drive away the top performers
The Future of Succession Management: Bright Lights, Looming Clouds 155

beneath them. Top performers want good bosses and great chal-
lenges at a fast pace. Poor performers act against all three.
Shanley at Bank of America has found it particularly helpful
to think of succession against the backdrop of a set of forces that
must be in place for genuine success. One is that the organization
must believe in and act on a fundamental value proposition,
which is to get and keep great talent. This must be combined with
a talent mindset that emanates from the top. This mindset is built
on a belief that talent directly impacts the business and that exec-
utives can successfully differentiate the ‘‘A players’’ from others.
The value proposition and mindset, however, must be supported
by an organizational culture that encourages candor and risk-
taking at the executive level. Executives must be willing to talk
candidly and frequently about people. They must not only feel
comfortable differentiating between people but in placing top
performers in stretch assignments. They themselves must be held
accountable for developing people and for giving insightful feed-
back. In addition, the culture must value meritocracy and talent
muscle building where the performance bar is continually raised.
Finally, these dimensions must be further complemented by for-
mal leadership development processes where there is line manage-
ment accountability, simple and rigorous action-oriented talent
review processes, joint ownership between the executives and
management of the development of the top tier of management,
robust processes for recruiting, assimilation, performance manage-
ment, feedback, and coaching, and education and development.
Without all of these elements in place, succession systems will
never realize their full potential.
In our roles as researchers and consultants, we unfortunately
see too many organizations in which time and energy are spent
largely on one element of formal leadership development proc-
esses. Yet it is clear to us that in environments that are not keenly
156 G ROWING Y OUR C OMPANY ’ S L EADERS

focused on getting and keeping great people, where key senior

leaders do not have a genuine talent mindset, and where candor
and risk-taking are undervalued, even the best succession man-
agement processes will remain underutilized.

Notes

1 Louis V. Gerstner, Who Says Elephants Can’t Dance? Inside IBM’s Historic
Turnaround (New York: HarperCollins Publishers, 2002), p. 210.
2 George P. Hollenbeck and Morgan W. McCall, ‘‘Competence, Not Com-
petencies: Making Global Executive Development Work,’’ Working
Paper, Center for Effective Organizations (University of Southern
California, 2002), pp. 8–9.
3 Ibid., p. 17.
4 G. Toegel and J. A. Conger, ‘‘360-Degree Feedback: Time for Reinven-
tion,’’ Academy of Management Learning and Education Journal (2003),
forthcoming.
5 D. Kahneman, J. Knetsch, and R. Thaler, ‘‘Experimental Tests of the
Endowment Effect and the Coase Theorem,’’ Journal of Political Econ-
omy 98 (1990): 1325–48.
6 Maxine Dalton, ‘‘When the Purpose of Using Multi-Rater Feedback Is
Behavior Change,’’ in David Bracken, Maxine Dalton, Robert Jako,
Cynthia McCauley, and Victoria Pollman, eds., Should 360-Degree
Feedback Be Used Only for Developmental Purposes?(Center for Cre-
ative Leadership: Greensboro, N.C., 1997), pp. 1–6.
7 David Waldman, Leanne Atwater, and David Antonioni, ‘‘Has 360 Feed-
back Gone Amok?,’’ The Academy of Management Executives, 12(2)
(1998): 86–94.
8 C. Longenecker and D. Ludwig, ‘‘Ethical Dilemmas in Performance Ap-
praisals Revisited,’’ Journal of Business Ethics 9 (1990): 961–969.
9 R. Baumeister, ‘‘The Self,’’ in D. Gilbert, S. Fiske, and G. Lindzey, eds.,
The Handbook of Social Psychology, vol. 1 (Boston, Mass.: McGraw-
Hill, 1998), pp. 680–740.
The Future of Succession Management: Bright Lights, Looming Clouds 157

10 C. Sedikides, ‘‘Assessment, Enhancement, and Verification Determi-

nants of the Self-Evaluation Process,’’ Journal of Personality and Social
Psychology 65 (1993): 317–38.
11 R. Baumeister and K. Cairns, ‘‘Repression and Self-Presentation: When
Audiences Interfere with Self-Deceptive Strategies,’’ Journal of Person-
ality and Social Psychology 62 (1992): 851–62.
12 W. Crary, ‘‘Reactions to Incongruent Self-Experiences,’’ Journal of Con-
sulting Psychology 30 (1996): 246–52.
This page intentionally left blank
 Appendix A

DETAILED CASE
DESCRIPTIONS

In thinking about how readers would want to access the informa-

tion generated by our research, we decided to emphasize the top-
ics contained in the preceding chapters. In those chapters, we
attempted to extract key examples of how the benchmark compa-
nies approached or dealt with the issues under consideration. We
realized, however, that some readers might become fascinated
with the approach of a particular firm and want to know more
about their approach to succession management. We do not rec-
ommend that anyone attempt to adopt the ‘‘ABC’’ approach on
a wholesale basis. Still, we hope that most readers will enjoy read-
ing, in some detail, about how Dell, Dow, Lilly, Sonoco, and Pan-
159

.......................... 10356$ APPA 10-24-03 09:39:26 PS

160 G ROWING Y OUR C OMPANY ’ S L EADERS

Canadian manage the growth of their company’s future leaders.

In the following pages, we present the edited reports generated by
our site visits and survey data with each of the best practice part-
ners. Since Bank of America was not part of the original APQC
panel, it is not included in this appendix.

Dell Computer Company

Industry: Computer systems
Headquarters: Round Rock, Texas
Revenues: $35 billion (estimated 2003)
Employees: 35,400 (2003)
Web Page: www.dell.com

Headquartered in Round Rock, Texas, Dell Computer Company

is one of the world’s top PC makers and premier suppliers of In-
ternet technology. Led by founder Michael Dell, the longest-
tenured CEO of any major U.S. computer company, the firm sells
hardware and markets third-party software and peripherals. Prod-
ucts include PCs (approximately 55 percent of sales), servers, stor-
age products, and customized services. Government entities, large
businesses, and educational institutions purchase nearly 60 per-
cent of Dell’s systems.
Dell is second worldwide in market share and consistently the
leader in liquidity, profitability, and growth among major com-
puter systems companies. With approximately 35,000 employees,
Dell had estimated revenues of $35 billion in 2003. Ingrained in
Dell’s organizational development processes for six years, succes-
sion management includes the following three elements: (1) re-
view leadership needs and key talent, (2) identify gaps between
needs and talent, and (3) develop plans to close those gaps.
Each business unit leader is required to participate in an an-
Detailed Case Descriptions 161

nual cycle of planning and review that results in succession plans

and individual development plans for their direct reports. Each
business unit has the option to implement the succession manage-
ment process to greater depth.
This case study focuses on Dell’s core succession management
process for the business unit leaders and their direct reports and
its connection to executive development. Topics include:

❑ Roles

❑ Processes and tools

❑ Leadership development

❑ Measurement

Introduction

The backdrop of Dell’s succession management and leadership

development practices is the Dell business model, which is char-
acterized by direct relationships with customers, suppliers, and
employees. By customizing products to meet individual needs and
vertically integrating distribution and manufacturing functions,
Dell dramatically reduces time and costs. Because Dell changes
and grows at a rapid rate, the succession management process ac-
celerates the development and movement of leaders.

Roles

The office of the chairman (OOC) is the champion and final

audience to the succession management process. The OOC con-
162 G ROWING Y OUR C OMPANY ’ S L EADERS

sists of CEO Michael Dell and copresidents and COOs. On an

annual basis, all business unit leaders present, in a standardized
and structured format, their succession plans and their leadership
development to the OOC. The OOC then probes deeper into
those decisions, identifies gaps, and advises on action plans.
The OOC also participates in quarterly meetings where busi-
ness heads discuss possible transfers among the business units.
The quarterly review process is designed to increase development
through movement among the business units. The business unit
leaders are ultimately accountable for developing the leadership
potential within their units by using the customized tools and
processes provided by human resources.
The Executive and Organization Development group is part
of the corporate human resources department and consists of six
individuals responsible for designing and rolling out organization
and leadership development processes. Primarily, one person in
that group handles the succession management process and tools.
Human resources departments within the business units are re-
sponsible for supporting the process. They use tools provided by
the corporate Executive and Organization Development group to
customize the succession management process.

Evolution of Succession Management

The succession management process has evolved over the last six
years to better meet the needs of the corporation and its business
units. The three distinct phases of development are:

1. Organization and Management Development Review

2. Organization and Human Resource Planning phase one
3. Organization and Human Resource Planning phase two
Detailed Case Descriptions 163

The Organization and Management Development Review

was Dell’s first attempt at organized succession planning. A rigor-
ous and manual process, the review was in place for two years.
However, the review was complicated and made it difficult to iso-
late the most critical information for building leadership. In pur-
suit of a succession management process that was more focused
and easier to use, the Organization and Human Resource Plan-
ning (OHRP) process was launched. In this new process, Dell
reduced the number of management layers that required a succes-
sion plan, reduced the number of individuals reviewed, and
shifted the focus to aligning organizational strategies with
changes to leadership development. To support the process, the
Executive and Organization Development group teamed with
internal IT resources to develop a global, Web-based software ap-
plication that entered, stored, and analyzed the succession man-
agement data.

Organization Planning

Feedback on the OHRP process indicated that the business units

valued the focused content, but the software application was more
of a barrier than a facilitator.
The software application was thorough and automatically
generated the presentation materials required for the OOC re-
view. The consistency of data allowed for easy presentation and
provided a complete database of information on leaders that
could be searched and queried. However, the software left no
flexibility for the business units to tailor the process to better meet
their unique needs. This inflexibility, combined with problems
experienced with the speed and usability of the software applica-
tion, led to the next phase of the OHRP process.
164 G ROWING Y OUR C OMPANY ’ S L EADERS

Processes and Tools—Organization and

Human Resources Planning

After gathering extensive feedback from business leaders and

human resources, the Executive and Organization Development
group modified the succession management process so that it was
more business focused, simpler, and less time consuming. While
allowing flexibility and customization for the business units, the
alignment of plans for the growth of the organization and of the
leadership pool remains the focus of the process. The OHRP proc-
ess includes:

❑ Review of leadership needs

❑ Review of leadership talent

❑ Identification of gaps between needs and talent

❑ Development of plans to close those gaps

❑ Executive review (the OOC presentation)

❑ Ongoing development, movement, and measurement

Development Movement Measurement

The primary tool used to support the OHRP process is an MS

Excel workbook. Each element of the planning process has a cor-
responding MS Excel template that is used to organize and pres-
ent the results to the OOC.
Detailed Case Descriptions 165

Leadership Needs Assessment

Leadership needs assessment focuses on forecasting how many

leaders Dell will need to drive growth, as well as the qualities that
are required of those leaders. The qualities are defined in a Dell
competency model, and future requirements for successful leader-
ship are embedded within the model. Because of Dell’s priority to
adjust to the quickly changing market through segmentation and
reorganization, it has been difficult to predict the number of lead-
ers needed and at what levels. Two templates, a current organiza-
tion chart and a future organization chart, are provided to the
business units to help with needs assessment. The current organi-
zation chart defines leadership presently in place and locates gaps
in leadership. The future organization chart displays what the or-
ganization will need to look like in twelve months in order to
handle growth and change in the markets. Business units pull
data from their strategic objectives, business plans, and current
business results to define their organizational needs.

Talent Assessment

As part of the succession management process, each direct report

to the business unit leader is reviewed according to the criteria in
the individual profile. The key data reviewed includes:

❑ Basic biographical data

❑ Career history

❑ Career interests

❑ Potential jobs in the short and medium term

166 G ROWING Y OUR C OMPANY ’ S L EADERS

❑ Competency strengths and development opportunities

❑ High-potential identification

❑ ‘‘Scaling call’’ (which refers to an individual’s ability to

handle a bigger job)
❑ Review of developmental actions from the last twelve
months
❑ Preview of developmental actions for the next twelve
months

Although the method for collecting data varies by business

unit, the ideal scenario is when the manager and the individual
discuss the profile information and agree on the ratings.

High Potentials

High-potential talent is identified at the corporate level—Global

Corporate Talent—and the business unit level (functional high
potentials). Anyone specified as Global Corporate Talent (GCT)
is also profiled and reviewed for the OOC. The GCT pool consists
of individuals with the capability to run significant portions of a
function or business and who can leverage skills or experience on
a global basis. Dell invests a significant amount of resources and
senior management time to the GCT pool, which is made up of
fewer than 100 individuals in the company. As mentioned above,
the business units also have functional high-potential programs
that identify talent deeper within their organizational structures.
The functional high potentials are generally not reviewed in the
OOC presentations.
Scaling calls are used to identify an individual’s ability to
Detailed Case Descriptions 167

grow into a higher-level job or scale with the growth of his or

her current job. Individuals are rated on the following five-point
scale:

1. Promotable
2. Develop in place
3. Contribute in place (struggling but manager willing to in-
vest more time)
4. Manage out of position
5. Too new to call

Assessment Methods

The ultimate assessment of an individual’s competencies, high-

potential status, and scaling call is the result of multiple sources
of data. Some standard sources of data used across the company
are an annual performance plan and appraisal, individual devel-
opment plans, career discussions, and the results of 360-degree
feedback. Some business units use additional sources of data, such
as the results of assessment centers and a development interview
process. The business unit leaders employ the completed profiles
to describe their leadership talent to the OOC. The business unit
leaders own the data.

Gap Planning

Once the business units assess the leadership needs and identify
leadership availability, development actions are specified for each
168 G ROWING Y OUR C OMPANY ’ S L EADERS

individual in the individual profile. Individuals that are ‘‘ready

now,’’ ‘‘ready in one year,’’ or ‘‘ready in two to three years’’ are
identified.

OOC Presentation

The completed plans (in the form of the completed templates

described above) are presented by the business unit leaders to the
OOC on an annual basis. The business unit leaders discuss their
organization charts, organization changes, succession plans, and
details of the individual leaders in their group. In addition, the
business unit leaders may use the last portion of the presentation
to discuss whatever other issues and plans they feel are relevant
to building their bench strength.
The OOC uses this opportunity to gain a line of sight to the
top leaders in the organization, as well as advise on structure,
movement, and developmental actions for the business unit lead-
er’s direct reports. It is the first step in establishing accountability
for leadership development among the business unit leaders. The
commitments made and the results of those commitments are re-
viewed on a quarterly basis during each business unit’s operations
review.

Leadership Development

After the OOC review, each business unit leader is responsible for
carrying out the developmental actions specified in the individual
profiles for his or her direct reports and any Global Corporate
Talent from the unit. The development actions are highly indi-
Detailed Case Descriptions 169

vidualized to meet the person’s specific needs and can include

many types of activities, such as:

❑ Executive education

❑ 360-degree feedback

❑ Mentoring

❑ Coaching

❑ Assessment centers

❑ Project assignments

❑ Job assignments

❑ Cross-organizational movements

In addition to development efforts, the OOC invests time

grooming and retaining individuals in the Global Corporate
Talent pool. The OOC is actively involved in the career and
skill development of this pool, particularly through cross-
organizational movement of the individuals in the pool.

Dell Competency Model

Dell’s development programs (e.g., executive education and 360-

degree feedback) are based on the Dell competency model. The
competency model was created through analysis of 360-degree
feedback data, performance appraisals, derailment studies, strate-
gic organizational requirements, and benchmarking data. These
competencies were shared among excellent performing leaders
and identified core success factors across business units and spe-
cific functions.
170 G ROWING Y OUR C OMPANY ’ S L EADERS

Five competencies were evaluated as entry-level requirements

for leadership positions:

1. Functional/technical skills

2. Integrity and trust

3. Intellectual horsepower

4. Business acumen

5. Command skills

The following nine additional competencies were identified

as success factors for leaders:

1. Priority setting

2. Problem solving

3. Drive for results

4. Building effective teams

5. Developing direct reports

6. Customer focus

7. Organization agility

8. Learning on the fly

9. Dealing with ambiguity

Applied in relevant human resources tools and processes,

these competencies are integrated into a recently adopted career
development model that assists individuals in developing their
careers through four stages. The first stage is for new hires to un-
Detailed Case Descriptions 171

derstand how to approach Dell’s direct-selling business model.

The second and third stages focus on learning how to contribute
independently and collaboratively through leadership. The last
stage centers on gaining organizational leadership.

Executive Education

Executive education at Dell is driven by feedback and targeted

to specific needs of the individual. Competency-based, executive
education is a blended model of e-learning and leader-led curricu-
lum. Course titles include:

❑ Executive On-Boarding

❑ Influencing with the Dell Business Model

❑ Update Dell’s Position in the High-Tech Industry

❑ Executive Level Communications at Dell

❑ Strategic Leadership at Dell

❑ Analyzing and Presenting Effective Business Proposals at

Dell
❑ Executive Level Presentations at Dell

❑ Strategic Management at Dell

❑ Strategic Management Business Simulation

Other methods for executive development are through online

interaction. Dell Direct is an intranet site that allows executives
to participate in conversation groups and online interviews. Exec-
utives also have access to book signings, literature, courses, orien-
172 G ROWING Y OUR C OMPANY ’ S L EADERS

tation materials, and speaker slides. The site is accessible to all

executives.
Dell’s 360-degree feedback program is a survey process that
collects detailed, behavior-based data on an individual’s job be-
havior from his or her boss(es), peers, direct reports, and custom-
ers. Throughout the program, individuals identify gaps in their
behavior (i.e., assess their manager’s perception) and then de-
velop steps to improve performance. The data is owned by the
individual and used for developmental purposes only. The indi-
vidual is responsible for sharing his or her key learnings with the
manager and jointly developing a plan to address them.

Cross-Organization Movement

Movement among the business units has historically been a chal-

lenge at Dell. The organization has grown very quickly, which
has led business units to bring in their talent and develop it as
quickly and efficiently as possible. Cross-organizational staffing
processes have tended to be too slow to meet the business needs.
In the current OHRP cycle, the Executive and Organization
Development Group is experimenting with a new process to facil-
itate cross-organizational movement. Profiles of top-executive tal-
ent feed into the creation of talent pools. The Executive and
Organization Development group places individuals into talent
pools based on their level within the organization, readiness for
promotion, needed experience, and competency strengths. The
group then creates position pools (of anticipated vacancies) based
on job characteristics. The potential moves within the organiza-
tion are mapped, and business units can use the information to
initiate cross-function moves.
Detailed Case Descriptions 173

The purpose of talent pools and position pools is to increase

the visibility of executive talent among the business units and to
provide a forum for making decisions about talent movement.
The OOC and the corporate Executive and Organization De-
velopment group are primarily concerned with facilitating and
tracking cross-organizational movement at this level in the orga-
nization. Promotions to director and vice president positions are
approved by the OOC on a quarterly and biannual basis.
To further pursue cross-organizational movement, Dell is cur-
rently implementing a pilot, biannual executive talent movement
meeting among interested business units with similar competency
requirements.

Measurement

By consolidating the data in the succession plans and individual

profiles, Executive and Organization Development creates an ex-
ecutive database. When all business units have completed their
annual presentations to the OOC, Executive and Organization
Development analyzes the company-wide data to identify strengths
and opportunities among the leadership bench.
One of the primary metrics reviewed is bench strength. Each
business unit is responsible for reporting the percentage of posi-
tions with a current successor and the percentage of positions
with successors in the pipeline. In addition, Executive and Orga-
nization Development tracks movement and development of the
Global Corporate Talent pool on a quarterly basis and reports the
results to the OOC. Planned improvements for the next OHRP
cycle include: (1) creating a user-friendly OHRP database that
links to other human resource systems, (2) strengthening the con-
174 G ROWING Y OUR C OMPANY ’ S L EADERS

ceptual linkages between OHRP and development activities, and

(3) improving leadership forecasting processes.

Success Factors

The success of Dell’s succession management process is due to the

involvement of the Office of the Chair. The members of the OOC
are visible and important drivers of the process. The OOC partici-
pates in the annual review, as well as quarterly operations reviews
in which leadership development issues are discussed. Senior ex-
ecutives also invest significant time in the Global Corporate Tal-
ent pool. A final factor for success is simplicity. With a process
that balances structure and simplicity, Dell ensures that succes-
sion management information is easy to absorb and actionable by
senior executives.

Dow Chemical Company

Industry: Chemicals
Headquarters: Midland, Mich.
Revenues: $28 billion (estimated 2003)
Employees: 50,000 (2003)
Web Page: www.dow.com

Dow Chemical is a world leader in the production of plastics,

chemicals, hydrocarbons, herbicides, and pesticides. After Du-
pont, Dow Chemical is the second-largest chemical company in
the United States. It recently acquired Union Carbide, making
Dow the second largest chemical company in the world and the
largest chemical company in sales in 2002. The innovative sci-
ence and technology company provides many essential consumer
Detailed Case Descriptions 175

markets with chemical, plastic, and agricultural products. Forty

percent of its sales comes from performance plastics, such as adhe-
sives, sealants, and coatings. Dow Chemical operates 123 plants
in 32 countries. With the acquisition of Union Carbide, Dow
now has approximately 50,000 employees throughout the world,
with a physical presence in 63 countries. They serve customers in
170 companies.
Prior to 1993, Dow was organized around a traditional, multi-
national model with great emphasis on geographical manage-
ment. In hindsight, this organizational structure led to excessive
internal focus, competition for resources, and insufficient focus
on competitors and customers. In order to increase the external
focus, Dow decided to transform itself into a more global business.
It implemented global work stations, computer architecture, and
software standards so that all geographic areas could communi-
cate. Dow installed 29,000 new computers in three months and
began eliminating the barriers to sharing information and com-
municating across the globe. As a result, geography became less
of a factor in decision making, and Dow was able to focus more
on business and less on geographic differences. Dow instituted a
strategic blueprint in 1993 that involved competitive standards
for each global business unit. It focused on four critical areas for
improving business: setting the competitive standard business by
business, value, growth, productivity, and culture. In addition,
Dow moved to a culture of greater employee responsibility rather
than corporate paternalism. Another significant change was the
move from an emphasis on measuring sales to measuring eco-
nomic profits. This strategy is still used today.
Along with the move to a more global business structure and
elimination of much geographic infrastructure came extensive
work, process engineering, and a 23 percent reduction in the
global workforce. This reorganization resulted in six layers of
176 G ROWING Y OUR C OMPANY ’ S L EADERS

management as opposed to twelve or even fourteen in some areas.

New emphasis was placed on operating self-directed work teams
and eliminating levels of management.
This transition to global work processes also affected the
human resource function. In the ‘‘old’’ Dow, one human resources
(HR) person served 70 employees. Now one HR person serves
110 employees. Human resources at Dow became more effective
and efficient by implementing HR global resource, or learning
centers, and by providing services online. Occasionally, Dow re-
ceives requests from locations for a local or business-customized
services HR person, but overall, the company is very pleased with
the efficiency. Customer satisfaction surveys demonstrate first
quartile satisfaction from both employees and managers. With the
movement to a more global organization, Dow’s Executive Com-
mittee introduced People Success in 1996. People Success is an
integrated HR system based on eight global competencies:

1. Initiative
2. Innovation
3. Interpersonal effectiveness
4. Leadership
5. Learning
6. Market focus
7. Teamwork
8. Value creation

For the first time, human resources operated around one set
of dimensions. In the past, different sets of competencies were
used in hiring, evaluating, and compensating employees. Each
Detailed Case Descriptions 177

global division had its separate leadership plans that rolled up to

the corporate group. Dow’s succession management strategy now
links directly to the corporate strategy and addresses issues such as
leadership at all levels; development and education opportunities;
diversity; attraction and recruitment; and reward, recognition,
and retention. The high level of corporate structure and support
for People Success empowered the work force concerning HR is-
sues. That said, each Dow function has a second set of competen-
cies that are function-specific and are used in conjunction with
the eight global competencies.

Deploying a Succession Management Program

Succession planning at Dow is defined as the global process for

identifying corporate critical roles and preparing successors for
those roles. The process design team includes the vice president
of human resources, the CEO, and the Workforce Planning Stra-
tegic Center. Together, the Workforce Planning Strategic Center
and HR business partners facilitate the process, and the Corpo-
rate Operating Board owns it. The Corporate Operating Board,
which includes the CEO and his fourteen direct reports, oversees
the succession management process from the executive level.
Within the HR department, the global director of workforce
planning is the focal point for succession management. An inter-
nal design team benchmarks and improves the process. The Cor-
porate Operating Board spends three to five days reviewing the
talent pool and succession planning every January and commits
ten full days to the process throughout the year.
Succession planning is a continuous process throughout the
year. Every January, the Corporate Operating Board reviews the
178 G ROWING Y OUR C OMPANY ’ S L EADERS

outcomes of the future leader process and discusses future leaders

who may need cross-business unit experience. Compensation
plans for the top seventy positions and options packages are also
reviewed. In March, May, September, and November, the Corpo-
rate Operating Board reviews the progress of the global functions
and businesses over the past year by studying the implementation
of development plans and the nomination of new future leaders,
and discussing which jobs will need a succession plan.

Identifying the Talent Pool

Dow’s working definition and management of the succession

planning process has been in place since 1997. Dow defines a
future leader as an employee who excels in all the global and
functional competencies as well as in a subset of the global
competencies reflected in the hybrid competency/experience,
called ‘‘international effectiveness.’’ Management notices his or
her accelerated development and intervenes in his or her career
planning to ensure that Dow provides the individual with the
development opportunities needed.
Through employee development, Dow prepares candidates to
assume leadership positions. Dow attempts to identify 5 percent
of the professional or managerial population as future leaders and
provide parity in gender, race, and global citizenship in the selec-
tion.

Succession Planning Tools

Dow does not use a rating or ranking-based performance appraisal

or assessment. Individual development plans and performance on
Detailed Case Descriptions 179

goals are the key mechanisms through which management identi-

fies high-potential employees and an employee’s need for further
development opportunities. In addition, Dow provides develop-
mental 360-degree feedback for all its employees on a twelve- to
thirty-six month voluntary schedule, although it is mandatory for
future leaders every two years. In addition to the individual devel-
opment plans, Dow utilizes a management scorecard that includes
employee attitude scores on a global employee opinion and action
survey. While some pilots and experiments have been conducted
in the past with assessment centers, Dow historically has not used
these systems; however, since the merger with Union Carbide,
Dow is piloting a Development Center as a way to enhance team
performance at the level of global business teams.

Four Stages of Professional Development

The four stages of professional development at Dow are called

acquiring, applying, leveraging, and visioning. The acquiring stage
occurs early in an employee’s career, when he or she is obtaining
new knowledge. Movement through the acquiring stage is a
planned progression, leading to the applying stage. In the apply-
ing stage, the employee begins to utilize his or her new training,
experience, and skills. This is the level attained by all employees
who stay with the organization and is the level from which most
employees retire.
The leveraging and visioning stages encompass the top 3,000
employees in the corporation. The leveraging stage requires that
the employee have impact beyond the work group and local site.
These are true boundary-spanning roles. An executive cohort of
the visioning stage is called the global leader job family and encom-
180 G ROWING Y OUR C OMPANY ’ S L EADERS

passes the top 250 leaders in the corporation. For compensation

purposes, there are two salary bands within each applying, lever-
aging, and visioning stage (below global leader level). Future lead-
ers are identified from the four professional development stages
according to the following percentages:

❑ 40 percent of the global leader job family

❑ 15 percent of the visioning population below global leader

❑ 9 percent of the leveraging population

❑ 4 percent of the applying population

❑ 1 percent of the acquiring population

Talent Pools and Talent Lists

The process used to select succession nominees varies by level and

type of job. For roles with similar competencies, Dow identifies a
pool of ‘‘ready now’’ nominees. A talent pool ensures there are
enough candidates for each job and minimizes the reappearance
of the same candidates on each list. Dow uses the guideline of
attrition rate multiplied by three to estimate the number of candi-
dates that should be in the talent pool. For unique roles, such as
CFO, controller, and VP of R&D, the Corporate Operating
Board uses a short list of three or four ready now candidates.

Online Job Announcement System

Job openings are posted online on the Job Announcement System

(JAS) for all jobs below the top 800 positions. Interested internal
Detailed Case Descriptions 181

candidates apply and are interviewed based on structured, behav-

ioral experience interviews designed around the global and func-
tional competency requirements of the job. Due to this open
market system, Dow does not conduct formal succession planning
for positions covered by the Job Announcement System. Employ-
ees can self-nominate for an announced job, and a hiring manager
can identify a preferred candidate where one exists and must state
so on the Job Announcement System.
The Job Announcement System creates open access for em-
ployees to most jobs. It lists all jobs online in the appropriate
language for the location of the position. If an employee cannot
understand the language that the job description is written in,
then he or she should not apply to work in that country. The Job
Announcement System empowers employees to take control of
their own careers. Dow’s perspective is that people know what
opportunities exist externally, so they, similarly, should be aware
of and have access to internal opportunities.

Succession Planning for Higher-Level

Positions
The top 250 positions are broken down into categories of busi-
ness- or function-critical roles and corporate-critical roles. Busi-
ness- or function-critical roles compose approximately 200 jobs,
where the role is not subject to redesign in the event the incum-
bent leaves and management continuity is considered a business
or technical imperative. Business and functional leaders on the
Corporate Operating Board own them with review by the full
team. A corporate-critical role is a role not subject to redesign if
the incumbent leaves and orderly management succession is
deemed a fiduciary responsibility.
182 G ROWING Y OUR C OMPANY ’ S L EADERS

The organization’s top seventy jobs are considered to be cor-

porate critical. Succession planning for these positions is owned
by the Corporate Operating Board, with the CEO as the second
level review. For higher-level positions that fall between the scope
of the Job Announcement System and function-critical designa-
tion, the functions (businesses for the commercial roles) identify
talent through the future leader process for review in the annual
people reviews. At these meetings, the Corporate Operating
Board reviews the professional development of the future leaders
from the previous year and nominees for the upcoming year’s de-
velopment investments. The Corporate Operating Board consid-
ers the demographics and representation from the four different
professional development stages and discusses future leaders who
are in need of a role change. It is then up to the functional leaders
on the Corporate Operating Board and their staff to fill the
higher-level jobs. Succession planning happens for most of these
roles; however, the process is not monitored at a corporate level,
but rather within the Functional Leadership Teams.
A future leader is defined as an employee who demonstrates
accelerated development in the critical competencies. Two indi-
cators of future leaders at Dow are:

1. They learn jobs faster than peers.

2. They impact the organization faster than their peers.

In order to assess employee performance and identify high-

potential individuals, five of the global competencies are used
with a hybrid of competency and experience called international
effectiveness. To be considered, a future leader must be develop-
mentally precocious on several of these competencies and fully
meet the requirements of the functional competencies and other
Detailed Case Descriptions 183

global competencies. The global competencies were developed in-

ternally, and the future leader subset was derived from profiling
the corporate-critical roles.

Competencies to Identify Future Leaders

In order to be selected, future leaders must have potential and

perform at a level above their current position on selected compe-
tencies. Employee performance and potential is evaluated accord-
ing to the eight aforementioned competencies. In addition to the
eight global competencies, each business group also uses another
set of competencies that are function or business specific. Based
on a combination of the global competencies and the functional
competencies, jobs are profiled and employees can access the re-
sulting competency profile, which details the role requirements
and expectations.
Employees can be identified as future leaders as early as two
to three years with the organization, especially if they are hired
with prior experience. In identifying future leaders, particularly
in higher-level roles, Dow emphasizes the importance of working
effectively outside the person’s country of origin. Having lived
outside their home country is not a prerequisite for employees’
advancement into top roles, but currently, 80 percent of Dow’s
top executives have multinational work experience. Dow believes
that this experience is necessary in a truly global company. The
process to identify future leaders is functionally driven. The indi-
vidual must succeed in his or her function first, and then the
employee is encouraged to seek cross-functional experience or
cross-business and technology experience.
Although employee development plans are encouraged but
184 G ROWING Y OUR C OMPANY ’ S L EADERS

not mandatory for all employees, written development plans are

required of future leaders. The plan must be submitted and re-
viewed by the Corporate Operating Board when the employee is
nominated by his or her leader. Development and implementa-
tion of the development plan is the responsibility of the employ-
ee’s leadership, but other members of the Corporate Operating
Board may be engaged to create significant cross-business, cross-
function, or cross-geography opportunities. Future leaders typi-
cally move three times as fast as others, so their role change is
frequently a promotion. Talent outside the company is seldom
considered in Dow’s succession planning. External hires are re-
quired to prove their status as a future leader regardless of their
position of hire or background. Dow consistently promotes from
within, and it fills only half a percent of executive positions from
outside the organization. Reasons for hiring externally could in-
clude a lapse in the development program, the need for a signifi-
cant change in the direction of a business or function, or a specific
need such as diversity.

Engaging Future Leaders

After a future leader has been identified, management intervenes

in the employee’s career development by providing a develop-
mental experience such as international exposure or cross-business
functional exposure. All employees have access to mentoring, in-
ternal and external development classes, and the job announce-
ment system to seek professional development opportunities;
however, some executive development programs are restricted to
future leaders. It is difficult for the employee to get involved in
many special assignments without management intervention. Ex-
amples of executive development opportunities at Dow include:
Detailed Case Descriptions 185

❑ Mentoring

❑ Coaching

❑ Internal programs

❑ University-based programs

❑ Web-based programs

❑ Job assignments

❑ Special assignments

❑ Action learning

Although performance appraisals are not conducted, Dow

makes available 360-degree feedback for all employees to hone
in on areas of employee development. In addition, the required
employee development plans for future leaders address identified
competency or experience gaps. The individual’s leaders or exten-
sive online resources provide developmental suggestions, such as
participating in a university class or in coaching or mentoring
activities, or committing to a task force assignment or transferring
to another company location. The individual then chooses from
the approved set of developmental options. Dow has identified
various universities across the country, which employees can at-
tend, that specialize in areas such as entrepreneurialism, technol-
ogy, and international affairs.
New employees are assigned a mentor, at which point the
mentoring process moves forward informally. Experienced hires
are also given a mentor in order to feel more comfortable at Dow.
Coaching is an external service for employees in top positions.
Internal development programs include more than sixty tools and
classes available online. Dow Learning Centers worldwide have
classroom activities and some select university programs at gradu-
186 G ROWING Y OUR C OMPANY ’ S L EADERS

ate business-school level. The university-based programs are typi-

cally one- to four-week programs at institutions such as the
University of Michigan, Indiana University, Babson, IMD, IN-
SEAD, and the Thunderbird Institute. Dow uses consortium pro-
grams where several companies cooperate in the academic
program. Dow generally has no impact on the university pro-
gram’s curriculum, but it may provide input for the consortium
curriculum.
Other methods to engage future leaders include special assign-
ments like task forces or action learning exercises. Action learn-
ing exercises provide participants with the opportunity to study a
particular topic area and present their findings to others. Fre-
quently, participants are assigned an idea to improve business re-
sults, processes, or relationships, and they analyze the topic. In
the development of future leaders, emphasis is on competency
development, rather than development for a specific job, because
there is no guarantee that a given job will exist in the future. In
summary, Dow uses a variety of methods to engage future leaders
and assist in their professional development. Dow does not report
its list of future leaders or high-potential successors to the rest of
the organization.

Web-Based Applications

Dow extensively utilizes Web-based functions to support people,

people leaders, and development, but it does not manage the suc-
cession management process virtually. People Success, Dow’s
comprehensive, competency-based human resource system, has a
‘‘finder’’ that is a Web-based portal to information on all aspects
of the systems. It is organized into four principle sections:
Detailed Case Descriptions 187

1. Performance expectations (competencies by job level)

2. Employee development (training classes and programs)

3. Compensation (pay planning and promotions)

4. Employment opportunities (job announcement and appli-

cation system)

People Success delivers HR services 24 hours a day, seven days

a week. As a supplement to the Job Announcement System dis-
cussed earlier, People Success includes career opportunity maps
that detail the sequence of jobs that feed or follow sample jobs.
Previously, Dow depicted these career paths on a career ladder,
but the use of a map represents a career journey rather than an
upward climb on a ladder.
The People Success system represents a significant shift from
past thinking, when employee compensation was extremely secre-
tive. Business leaders wanted to create an open market in which
all employees have access to HR information. People Success is
the umbrella that houses all HR functions.
Another Web-based tool is [email protected], an externally
developed online learning and training program. More than 600
courses are offered online at [email protected]. Dow reports that
14,000 online courses were completed per week by employees.
Examples of training courses available on the site include
safety training, a required course for executives on respect and
responsibility training (addresses diversity and how to treat oth-
ers), and compensation planning tools (that addresses geographic
differences in pay structure). In some instances, managers are no-
tified when employees do not pass the course. Initially, Dow
planned for PeopleSoft to manage the future leader and succes-
sion planning processes; however, the applications were too lim-
188 G ROWING Y OUR C OMPANY ’ S L EADERS

ited. Instead, Dow has recently implemented an internally

developed MS Access database with HTML interface to track de-
velopment plans. Although this capability exists, Dow focuses on
the discussion component of development planning rather than
on tracking the plans and system administration.

Monitoring and Assessing the Program

At Dow, an outside hire for a function-critical or corporate-

critical role is an indication of a problem or failure with internal
development. Dow believes that its internal talent is extremely
competitive with external talent. As a result, Dow studies the hit
rate of the succession plan—whether the person placed in the
open job was on the list or pool—as a measure of success. The hit
rate yields a 75 to 80 percent success rate and is the primary mea-
sure of success for the succession-planning program. The balance
of the roles is generally filled by people identified as future leaders,
but not necessarily as a ready now candidate for the open posi-
tion.
An internal longitudinal study that tracked participants in
Dow’s executive education program found that participants
reportedly improved their strategic thinking, external focus, con-
sumer orientation, and global view. The participants also demon-
strated an increase in both compensation and performance
compared to their colleagues who did not participate in the pro-
gram.
Other means of assessment are the global attrition rates com-
pared to future leader attrition rates. Dow’s global attrition rate
for 2002 was 5 percent overall, while for future leaders the attri-
Detailed Case Descriptions 189

tion rate was only 1.5 percent. This higher retention rate indi-
cates satisfaction on the part of the future leaders in their
opportunities for development. The level of agreement on future
leader selection among members of the Corporate Operating
Board is an additional measure of success. If the members agree
on the selected candidates, their agreement indicates satisfaction
with the level of the candidates’ professional development and
preparation for the position. As the process owners, members of
the Corporate Operating Board debrief after every iteration of
their succession planning meetings.
Dow’s use of benchmarking to assess the succession planning
process includes a review of published, referenced literature re-
ports from the Human Resources Institute and reports from the
Corporate Leadership Council during the design phases. Dow
does not prioritize benchmarking in succession planning because
this system works in its culture, and the results may vary within
other corporate cultures.

Critical Success Factors and Lessons Learned

Dow emphasizes the importance of executive buy-in for a success-

ful succession planning process. It also stresses the need to keep
the process simple and manageable and to build it into the agenda
at the executive level of the organization. Dow cautions organiza-
tions not to expect significant change immediately; according to
its experience, change takes time before it is readily accepted and
then embraced. Dow recommends keeping the competency list
short and refraining from asking managers to predict future suc-
cession planning needs more than a couple of years in advance.
190 G ROWING Y OUR C OMPANY ’ S L EADERS

Finally, Dow suggests that global organizations identify lead-

ers and manage their development according to function rather
than businesses. Factors that classify Dow’s approach to succes-
sion management as innovative include the Web-based functions
People Success and [email protected], discussed above. In addi-
tion, succession planning is approached from two different per-
spectives. It is not only addressed according to critical job basis
(i.e., which successors are in line for a given position), but it is
also addressed from the employee development side (i.e., which
employees are ready for a new challenge). These two approaches
meld together at the senior management level because the top
fifteen people in the company drive the succession management
process.

Dow’s Future Goals and Objectives

Dow feels it is about half way on its journey to implement fully

and realize the potential value from the current succession plan-
ning process. Over the next few years, Dow intends to become
even more focused on employee development. It plans to increase
the management of its future leaders more as corporate assets than
as assets in a given department, business, or function. There are
also plans to be more aggressive in its staffing strategies and link-
ing long-term staffing and development to business strategy. In
addition, Dow hopes to improve its methods of documentation
and its use of knowledge management in the succession planning
process. Finally, Dow’s overarching goal is to keep its focus on
empowering and enabling the total workforce rather than becom-
ing overly preoccupied with managing only its future leaders.
Detailed Case Descriptions 191

Eli Lilly and Company

Industry: Pharmaceutical
Headquarters: Indianapolis, Ind.
Revenues: $11.5 billion (estimated 2003)
Employees: 43,000 (2003)
Web Page: www.lilly.com

Indianapolis-based Eli Lilly and Company is an innovation-

driven pharmaceutical corporation whose product portfolio in-
cludes the areas of neuroscience, endocrine disorders, cancer, car-
diovascular diseases, gene regulation, bone, and inflammation, as
well as animal health products. It is best known for developing
Prozac, the world’s first antidepressant of its kind. The company is
expanding its drug pipeline, boasting approximately 40 potential
products. Lilly employs over 43,000 people worldwide (about
14,000 in its Indianapolis headquarters) and markets its medi-
cines in 146 countries. It has major research and development
facilities in 9 countries and conducts clinical trials in more than
60 countries.

Definition of Succession Management

Eli Lilly and Company’s definition of succession management is

to put the right person in the right position at the right time.
Talent and position assessment play a vital role in the develop-
ment of the succession plan. Some major questions posed are:

❑ What is the employee’s level and type of potential?

❑ How prepared is the employee for advancement?

❑ Who should be in the corporate pools?

192 G ROWING Y OUR C OMPANY ’ S L EADERS

❑ What are the employee’s career plans?

❑ Is the employee a ‘‘flight’’ risk?

❑ What positions are critical?

❑ When will we need a successor for each key position?

Organizational Structure

Lilly’s organizational chart starts with the CEO, who is followed

by vice presidents, executive directors, directors, managers, and
supervisors. The first level of management at Lilly is a supervisor.
Succession management has been part of the Lilly corporate cul-
ture for many years and extends deeply into the organization. The
succession management process is facilitated by human resources
(HR) but is driven by the CEO and the senior vice president of
human resources. Line management is responsible for the out-
comes, but HR owns the process and has a seat at the table. Rec-
ognizing high-potential employees and fostering talent was
carried out by a talent assessment program until 2000. At that
point, the bar was raised when HR moved from talent assessment
to rigorous succession management.
Senior management recognized the increasing importance of
succession management and the need to overhaul the existing
system for greater effectiveness, simplicity, and consistency. Lilly
maintained its existing HR structure to carry out its goals. The
reengineered approach leveraged new definitions, new terminol-
ogy, and a Web-based system. The succession management team
was responsible for carrying out these new goals.
Lilly’s succession management team facilitates professional
development planning, identifies employee potential, formulates
Detailed Case Descriptions 193

succession metrics, develops tools, and manages employee data

through an intranet site. The team uses tools that create consis-
tency in the information gathered to ensure that the appropriate
employees are selected for open positions. As a result of the
changes in 2000, the team now focuses on the content gathered
rather than the process of gathering information. For example, in
past succession management meetings, the first 45 minutes fo-
cused on processes (e.g., on definitions and information). Now
Lilly maintains a focus on content validity by providing consis-
tent templates, definitions, and tools that drive a single database
of employee information.
Lilly reports a 6 percent corporate turnover rate, and rarely
goes outside to find senior-level talent. Succession management
focuses primarily on the executive levels and evaluates all employ-
ees in exempt level positions within three years of hire.

Behaviors (Competencies)

The CEO identified seven core competencies against which all

employees are measured. Specific functions advocate additional
behaviors that vary by specific management levels and are as-
sessed, reevaluated, and updated frequently. The behaviors are
kept current and future focused, based on the changing needs of
the business.

Talent Pools

Lilly has three focused, corporate talent pools. The first two pools,
the general manger and product team leader pools, are composed
194 G ROWING Y OUR C OMPANY ’ S L EADERS

of individuals who have cross-functional talent and can lead mul-

tiple disciplines. The third pool is for individuals who need an
international assignment in order to develop leadership skills and
behaviors. Nominated individuals must have at least director po-
tential and must be supported by their home function.

Managing Succession on the Intranet

Lilly’s succession management system is available on the intranet

for company-wide HR use. Nardoni and Associates powered the
first generation of software in the mid-1990s; but given the corpo-
rate goal of rigorous succession management, Lilly needed more
room to store and query data. Lilly now runs an SAP and Oracle
database hidden behind a fully customized succession manage-
ment Web site in a global or national environment. The database
was conceived in-house and farmed out to a local software devel-
oper for fine-tuning. Lilly will soon further leverage its Web-based
system to manage its succession plans.
Currently, only HR has access to the database information,
but each employee at Lilly has important input responsibilities.
Each must create a corporate resume and development plan that
contains his or her picture (optional), positions held, past jobs,
skills, abilities, aspirations, strengths, and job expertise. The de-
velopment plan is entered into the database after a formal per-
formance review and supervisor approval. Each employee is
responsible for his or her own performance management, and
each employee’s performance management results are added to
his or her profile and used for development plans and career plan-
ning (see below for more on development plans and career plan-
ning). The resume and the development plan allow decision
Detailed Case Descriptions 195

makers to compare strengths (resume) and opportunities (devel-

opment plan).
The succession management group anticipates many advan-
tages in allowing employees to view and update their personal
information on the Web. (Resume information is available, but
not the results of performance management.) Most importantly,
the information on the intranet is updated by the employee in
real time to ensure that the information is correct. Encouraging
and empowering each employee to create and update his or her
own profile creates buy-in for the system. Simultaneously, line
HR and the succession management team can assess an employ-
ee’s status, potential experience, and development plans.

Querying and Reporting

The site also acts as a querying and reporting tool. Human re-
sources can request specific information on incumbents (e.g., fe-
males with director potential within the finance department or
vice presidents with cross-functional skills and expertise). The
tool was built on ‘‘the Amazon model.’’ When an individual goes
to Amazon.com, he or she types in search criteria and, with the
click of a button, a list of books or movies is instantly displayed.
Lilly’s system works in the same fashion. When data is requested,
the system downloads the results to an MS Excel spreadsheet for
easy viewing and customization. Names of individuals that show
up as a result of a query are automatically returned with a hotlink.
With one click, the succession management team can access the
resume and development plan.
The system also allows HR to download talent pipelines and
metric reports. The output from the pipeline drives the succession
plan, which is color coded and easy to read and understand. For
196 G ROWING Y OUR C OMPANY ’ S L EADERS

higher positions, the system shows the employee who currently

holds the position as well as three potential successors. Lilly can
also call up summary metric reports that show real-time data on
a number of prescribed measurement areas. The system provides
tremendous functionality and usability. With the ability to use
multiple search criteria, Lilly’s succession management team can
view any cut of the organization at a glance. The team makes sure
its data is accurate, as invalid or inaccurate data is the fastest and
easiest way to jeopardize or discredit the system. The team’s goal
in managing the Web site is for its decision makers to concentrate
on outcomes, results, solutions, and placement, as opposed to
questionable data or format.
The current intranet has already proven to be a positive expe-
rience. The internal feedback has been excellent, and Lilly re-
ports a 50 percent increase in the number of individuals who have
been loaded into the system during the first year of operation. The
intranet site took three months to develop and was considerably
cheaper than the system it replaced. A key discovery in using the
intranet is the realization that multiple sublevel databases existed
globally and rendered the corporate database incomplete and in-
accurate, except at the highest levels. Every employee now has a
global identification number that is synchronized with the system.
With the succession management Web site in place, Lilly can
operate from one central database.

Identification Process

The process used at Lilly to identify high-potential employees

happens in an annual, build-up process. It is moving away from
twice annual review cycles in order to integrate them into one
Detailed Case Descriptions 197

continuous, ongoing, and real-time process. Lilly uses three main

categories which are described below, to classify all employees:

1. Technical Leadership Potential—demonstrates learning agil-

ity within his or her area of expertise and the ability to set
strategic direction and lead thought in this area of exper-
tise. Is this person recognized as a highly specialized expert
in his or her technical discipline/function? Functions as
an individual contributor or small group leader. Technical
leadership candidates are not typically interested in or
suited for functional or management positions.

2. Functional Leadership Potential—demonstrates learning agil-

ity within his or her function and area of expertise and
highly developed skills in leading a functional organi-
zation. Usually the individual is recognized as much for
functional expertise as managerial expertise. Functional
leadership candidates are typically interested in and suited
for managing one portion of the value chain.

3. Cross-Functional Leadership Potential—demonstrates sig-

nificant learning agility across multiple functions and areas
of expertise and highly developed skills in leading a multi-
functional organization. Cross-functional leadership can-
didates are typically interested in and suited for managing
across the value chain.

Identification Tools

Every organization that has a firm grasp on managing succession

has a trusted bag of tools it can open to make the job easier. Lilly
is no exception. The following paragraphs highlight two of Lilly’s
198 G ROWING Y OUR C OMPANY ’ S L EADERS

most successful and useful tools—the talent identification ques-

tionnaire and the use of CEO reviews.

Talent Identification Tool

The talent identification tool is used as early as possible after an

employee is hired (and on the youngest talent) to create a diverse
and voluminous candidate list for open positions. This tool as-
sesses more than 18,000 associates all over the world. The six-
page talent identification questionnaire was developed both by
internal and external consultants (Lominger and Center for Cre-
ative Leadership) and targets three key factors:

1. Performance—track record of results; strong development

or demonstration of management competencies
2. Learning Agility—willingness and ability to learn new skills
under first time, tough, or different conditions
3. Derailment Factors—does not value working at higher lev-
els, does not adhere to Lilly values, or exhibits other barri-
ers to achieving potential

The data pulled from the talent identification tool guide the
supervisor in determining an upward potential rating. The com-
parison of competencies to performance determines the height of
an associate’s potential and talent. The results are validated in
line management reviews and are then input into the intranet
and formed into metrics that are reviewed up through the CEO.

CEO Reviews

A key element of the succession management process at Lilly is

the involvement of the CEO. The CEO reviews each of nine
Detailed Case Descriptions 199

functional business units at least once every three years, with

some key functions reviewed annually. The head of each func-
tional business unit, along with human resources and the CEO,
meet for a full day to evaluate and select talent within the particu-
lar business unit. The business unit owner and corresponding
human resources functional head own the review process, and the
succession management team facilitates the process by designing
tools and processes so that the review is conducted effectively.
Although each business unit has different needs, the succession
management team ensures that the content collected is of value
to participants.
The succession management team prescribes similar reviews
with human resources once a year in each of the nine functional
business units mentioned above. These meetings are owned by
the business unit head and attempt to fill 500 high-level positions.
The group identifies and develops potential associates, analyzes a
succession plan, and discerns gaps in the road to progression.

Developmental Activities

After Lilly identifies talent through the methods described above,

it looks to development as the next logical step. Lilly usually
searches internally to fill open positions, so having its candidates
ready to move up is vital. The subsections that follow outline
mentoring, career planning, 360-degree feedback process, group
development reviews, and action learning.

Mentoring

Mentoring at Lilly occurs both formally and informally. Several

different groups have developed a formal mentoring program, and
200 G ROWING Y OUR C OMPANY ’ S L EADERS

these structured programs usually spring up around a specific func-

tional area or geographic region. For example, the information
technology and finance groups have developed separate, formal-
ized mentoring programs. A few years ago, Lilly began an execu-
tive mentoring program with twenty-five high-potential individuals.
The pilot program ran for eighteen months and was structured in
the sense that Lilly provided an orientation and matched each
candidate with a suitable mentor. Periodic and separate debriefing
sessions were set up between the group of twenty-five mentors
and groups of twenty-five candidates. In these debriefing sessions,
discussions were held to report what worked well and what could
be improved. A few relationships didn’t work out because the
mentor and candidate were in different geographic locations,
however, many participants have continued the relationship long
after the eighteen months had passed. The first effort was deemed
a success and the company is planning a second program.

Career Planning—Individual Development

Plans

Both the resume and development plan stem from the perform-
ance management process at Lilly. The resume details positions
held, positions of interest, reporting levels within the organiza-
tion (status levels), current location, and mobility information.
The development plan is evolving into both a short-term perspec-
tive to improve current responsibilities and a longer-term perspec-
tive to reach full potential.

360-Degree Feedback

Lilly uses COMPASS, which is a 360-degree feedback tool to as-

sess leadership behaviors. The 360-degree process, in the past, was
Detailed Case Descriptions 201

primarily used for development. Employees were encouraged to

share the results of the 360-degree evaluation with their supervi-
sors, but it wasn’t mandatory. Now, COMPASS is required for all
management employees and is an important part of performance
management.

Group Development Review

Lilly’s largest executive development program is the group devel-

opment review (GDR). Approximately 500 individuals with the
highest potential are targeted for a ninety-minute conversation
among supervisors. The meeting is facilitated by an external,
third-party consultant, so that no biases prevail. To affirm the
potential of candidates and specify development needs, feedback
is taken from the current and past supervisor, as well as the super-
visor’s peers. They discuss the strengths and weaknesses of the
candidate and produce a detailed report. The report is cowritten
by a Lilly employee and the external consultant. The supervisor
then shares the results with the candidate, and together with HR
they put a development plan and career plan in place. The talent
identification tool, coupled with the group development review,
validates and confirms candidate potential and provides input to
both the development plan and career plan. Every candidate with
executive director potential must go through the review. Approx-
imately 300 individuals have already gone through a group devel-
opment review, and the status of many associates has been
validated because of the review.

Action Learning (Leadership V)

Lilly believes that 70 percent of learning takes place on the job,

20 percent comes about through relationships and informal men-
202 G ROWING Y OUR C OMPANY ’ S L EADERS

toring, and 10 percent occurs in a structured program. To this

end, Lilly embarked on an action learning pilot program in 2001
called ‘‘Leadership V.’’ This program takes place every other year
and centers around eighteen high-potential leaders. Individuals
come from all functions and must have executive potential. The
final list is approved by the CEO.
The goal of the program is to have the eighteen individuals
learn by dealing with a real business issue. The structured program
covers a six-week time frame, and the CEO chooses the business
issue (e-business was a recent topic). Week one (boot camp) is
spent off-site where knowledge, topical, academic, and direc-
tional experts introduce and explain the topic so that all partici-
pants have a starting point and a basic understanding of the issue.
Week two is spent back on the job. During week three, the parti-
cipants are split into teams of two and are instructed to conduct
150 interviews across the world, which are targeted at customers,
suppliers, best practice organizations, subject matter experts, and
thought leaders. Within each group, those interviewees with an
understanding or knowledge of Lilly were interviewed about how
to move forward with regard to the chosen business issue. The
participants then have three and a half days to debrief, make deci-
sions, prepare a presentation to the CEO, and recommend a
course of action.

Measurement

The succession management team at Lilly has created metrics

using employee data and leverages SAP and Oracle as a back-
bone. The recent creation of its Web-enabled database has
allowed it to quickly measure the results of the succession man-
Detailed Case Descriptions 203

agement processes. Lilly has two key succession management

measurements—the overall quantity of talent in its pipeline, and
the number of succession plans where there are two or more
‘‘ready now’’ candidates. Both metrics play an important part in
answering the question ‘‘Do we have enough talent for both the
near-term and the long-term?’’
Talent pipeline metrics look closely at the ratio between in-
cumbents at a level and individuals with potential to that same
level. There are specific goal ratios for each level of management
(e.g., 3:1 for the director level). Additionally, both groups are
segmented to specifically track diversity. Lilly tracks the percent
of incumbents and potentials at each level for gender, race/eth-
nicity (US only), geographic origin and certain experiences (e.g.,
cross-functional assignments). Lilly believes diversity is a critical
element of business success in that if employees actually reflect
the interests of customers, they are likely to make better deci-
sions. They also purport that improvement of diversity of its ‘‘po-
tentials’’ is a leading indicator of the diversity of its overall
population. Querying the database allows Lilly to pinpoint these
top successors and put development plans in place to reach its
diversity and cross-functionality goals.
The succession plan metrics help the company understand
the readiness of the pipeline and where gaps exist. Lilly under-
stands how many ‘‘ready now’’ candidates it has for its top 500
positions. Similarly, it also understands where there are no ‘‘ready
now’’ candidates and uses that information as a workflow trigger
for executive recruiting activities. Additionally, analysis is done
to understand how ‘‘thin’’ the pipeline might be. Metrics are gath-
ered to determine how many individuals are on more than three
succession plans as a ‘‘ready now’’ candidate.
The succession management team maintains additional met-
rics that the CEO presents to the board of directors. The team
204 G ROWING Y OUR C OMPANY ’ S L EADERS

has created a funnel diagram that divides into potential managers,

directors, executive directors, vice presidents, and senior vice
presidents. At each level, the group can provide the number of
incumbents and potential candidates identified. Those incum-
bents can be broken down into gender, race, experience outside
home country, nationality, and cross-functional experience. The
succession management team also puts together a quarterly score-
card that tracks progress on goals, tracks positional and pipeline
data, and communicates the succession plan. This is reported to
HR, which then shares the scorecard with the executive team.
Currently, high-level metrics are in place; however, more specific
measurement is forthcoming, which will include:

❑ Key positions filled and promoted through the succession

plans
❑ Individuals that are currently ready for promotions for
more than three positions
❑ Individuals who have potential at two levels higher than
their current one

Keys to Success and Future Goals

The succession management group’s achievements have made sig-

nificant advancements for Lilly. Two keys Lilly offers for success
are to implement one consistent and simple process and one reli-
able technology solution.
At Lilly, the most important success factor is the intranet site.
This is a universal and viable tool in the organization that has
helped formulate metrics, manage knowledge, and continuously
fill open positions. Again, much success is credited to the organi-
Detailed Case Descriptions 205

zation’s culture of valuing professional development. The Lilly

employees understand that passing up opportunities, hoarding in-
formation, and/or promoting the wrong people can destroy an or-
ganization.
Other keys to success include making the process mandatory,
sufficient, and appropriate communication to the right people
(the ones using the database), and piloting the program by rolling
it out slowly to all employees. Future areas of opportunity include
bridging SAP more seamlessly into succession management, mov-
ing to a stronger free-market approach to staffing, and winning
the war for talent. Lilly also hopes to balance development learn-
ing and deep expertise learning while remaining externally fo-
cused. And like any organization, Lilly is trying to do all of this
without introducing too much change too quickly.

PanCanadian Petroleum
Industry: Petroleum
Headquarters: Calgary, Alberta, Canada
Revenues: $1 billion (2000)
Employees: 2,000 (2000)

The integration of two leading North American oil and gas ex-
plorers and producers, Alberta Energy Company Ltd. and PanCa-
nadian Energy Corporation, on April 4, 2002, resulted in one
of the world’s largest independent petroleum companies, EnCana
Corporation. The PanCanadian succession planning system has
been merged into the new firm. The following case is based on
the original research with APQC.
Headquartered in Calgary, Alberta, PanCanadian Petroleum
Limited was a leading North American energy company active in
the exploration, production, and marketing of natural gas, crude
206 G ROWING Y OUR C OMPANY ’ S L EADERS

oil, and natural gas liquids. Core areas include the Western Basin,
Canada’s east coast, the Gulf of Mexico, and the United King-
dom. Founded in 1971, PanCanadian was named one of Canada’s
best companies to work for in 2000 and 2001 by the Globe and
Mail’s Report on Business. Key success factors include:

❑ Strong commodity prices

❑ Supply and demand fundamentals

❑ Operational excellence

❑ Disciplined strategy execution

❑ Innovative people

❑ Successful acquisitions

❑ Technological expertise

❑ Exploration

Aligned with the business strategy, succession management is

action oriented through continuous dialogue, risk mitigation, and
follow-up work. Rewarding leadership, initiative, and diversity of
thought were instilled within PanCanadian’s values and the com-
pany’s efforts for continuous learning and a shared responsibility
for developing skills. Because succession management was be-
lieved to be a strong predictor of success, PanCanadian used this
system as a strategic business tool. And with the CEO as the
champion of the process, succession management was a priority
on PanCanadian’s corporate agenda. By keeping the process sim-
ple and focused on people (rather than on the application), Pan-
Canadian ensured that succession management directly aligned
with the strategic business plan, the planning and budgeting
cycle, and the people strategy.
Detailed Case Descriptions 207

Tailored to PanCanadian’s unique needs, culture, and history,

succession management was owned and supported by HR; line
management owned the deliverables. The needs of the business
drove the process; in turn, the process drove leadership, manage-
ment, and other discipline development programs and invest-
ments.
To meet business requirements, PanCanadian defined succes-
sion management as an anticipative, aggressive, and flexible proc-
ess that managed the demand and supply of key leadership talent
through:

❑ Business and trend analysis

❑ Identification of current and emerging key positions

❑ Identification of high-potential and high-professional and

technical employees
❑ Development of those employees

❑ Risk management

Roles

Within human resources, the Centre of Excellence (COE) de-

signed and integrated the program, facilitated it, and managed
data for succession management. HR business partners consulted
and supported succession management for general managers and
their direct-report leadership teams. Professional and technical
succession management was managed by a separate technology
COE, consisting of active participation and decision making by
operations and engineering managers. PanCanadian’s CEO was
the key driver and sponsor for succession management, and a sen-
208 G ROWING Y OUR C OMPANY ’ S L EADERS

ior management committee of vice presidents stewarded the proc-

ess at the corporate level. At a business level, general managers
guided the process by completing succession management analy-
ses, taking action to address issues, and participating in a people
conference. Key positions for succession management included
any direct reporting position to the president and senior vice pres-
idents or any business management or professional and technical
leadership positions that must have planned successors. Key indi-
viduals were identified using six categories:

1. High-potential employees (category A)

2. High-potential employees (category B)
3. High-professional and technical employees (category A)
4. High-professional and technical employees (category B)
5. Bright-light employees
6. Critical skills employees

A high-potential employee had the potential to move up a

business management leadership path. Category A was considered
ready for promotion within the next couple of years, and Category
B within the next three to five years. A high-professional and tech-
nical employee had the potential to move up a professional and
technical leadership path and was also divided into either cate-
gory A or B.
A ‘‘bright-light employee’’ exemplified leadership potential
and often required targeted investment to ensure retention. Em-
ployees placed in succession management talent pools were re-
quired to continually earn this designation. High-potential
employees were aware of their standing because managers paid
particular attention to their career management and develop-
Detailed Case Descriptions 209

ment. Although the larger work force was unaware of the succes-
sion management process, managers had ongoing conversations
with high-potential and high-professional and technical employ-
ees to discuss development. Those not included in the talent pool
were managed, motivated, and trained as valued contributors.

Historical Context

The main driver for PanCanadian’s internal program was PanCa-

nadian’s president and CEO, who assigned HR’s Centre of Excel-
lence to steward the process. Additionally, the CEO mandated
attendance at a people conference, which is a forum to discuss
current and future organizational requirements for leadership tal-
ent. For the first people conference, executive leaders spent three
days identifying high-potential employees for business manage-
ment leadership positions. Three hundred and sixty-degree feed-
back results were integrated, and succession plan management
issues were identified. Within the context of continuous improve-
ment, the information gathered for the people conference was
expanded to include the identification of high-professional and
technical employees and bright lights.
At the next people conference, risk management and mitiga-
tion were introduced, and improvements were made on data man-
agement and reporting. Key stakeholder input determined the size
and scope of the succession management effort. Promotions, ap-
pointments, and development decisions were affected by this in-
formation. Conversations focused mainly on the talent pool, as
well as development and action plans. The development of a suc-
cession plan was precipitated by anticipated leadership shortages
(given competitive environments and demographics) and assess-
210 G ROWING Y OUR C OMPANY ’ S L EADERS

ments of the leadership cadre. Within the context of the people

strategy, leaders focused on the human resource needs of the orga-
nization and managed leadership excellence as a key component
to the business.

The People Strategy

In 1997, PanCanadian initiated a people strategy in conjunction
with the current competitive strategy to achieve long-term busi-
ness goals. The people strategy outlined the corporate approach
to employee management and cultural requirements in support of
the business plan. Developed and refreshed annually, the people
strategy used the organization’s business strategy as a base to un-
derstand cultural requirements, such as agility and innovation.
The strategy identified components to attract and retain people,
in part through development and succession management. Career
planning, development, and management were separate from suc-
cession management but complemented the organizational conti-
nuity focus. Both succession management and career planning
focused on employee development and alignment with corporate
goals. Career planning was a systematic process of assessing an
employee’s attributes, such as skills and interests, whereas career
development activities prepared individuals for meaningful work
in the future. Career management enhanced the performance of
employees by incorporating insights from individual career plan-
ning and career development activities.

Risk Mitigation
The success of succession management was based on whether
business objectives were met and limited talent-discontinuity risks
Detailed Case Descriptions 211

occurred. Therefore, PanCanadian had a risk mitigation plan that

managed talent discontinuity. The plan focused on high-risk posi-
tions with limited internal bench-strength, skills that were in
short supply and previous mitigation efforts that had achieved
limited success.
Mitigation strategies for high-risk positions and high-risk em-
ployees spanned the following spectrum:

❑ Hire externally to fill vacancies

❑ Borrow talent from other areas within or outside the com-

pany
❑ Exit of talent as needed

❑ Incent talent to provide rewards and compensate to en-

courage the attraction and retention of leadership talent
❑ Develop talent to ensure focused personal development
plans are in place

Leadership Competencies

Leadership competencies were evaluated biannually in prepara-

tion for the 360-feedback process. A combination of academic
research, assessment of top performers, and future focus (strategic
fit) was used to determine competencies needed for the future.
Leadership competencies were originally developed with the
help of an external consultant. The following leadership compe-
tencies were viewed as being applicable to all management levels:

❑ Visionary qualities

❑ Effective communication
212 G ROWING Y OUR C OMPANY ’ S L EADERS

❑ Decisiveness and follow-through

❑ Business acumen

❑ People/team management

❑ Innovation

❑ Change management

Visionary leaders, it was believed, continually assess the exter-

nal environment to identify trends, issues, and developing situa-
tions. They identify advantageous paths of action through a
systemic assessment of business, social, environmental, and tech-
nological trends. By understanding the bigger picture, they antici-
pate and exploit key opportunities and potential challenges to
create competitive advantage for the organization. A leader with
effective communication recognizes the necessity of a meaningful
context for planning and action. This leader gathers timely infor-
mation in order to make sense of a situation, event, or context.
Effective communication begins with strong interpersonal skills
and with the personal qualities of honesty, integrity, and candor.
By being consistent in words and deeds, this leader establishes
increasing levels of trust and cooperation.
A decisive leader takes appropriate action when necessary to
execute and implement plans and projects. This leader commits
resources in a timely, principled, balanced, and effective manner
and minimizes the effects of unforeseen consequences. This leader
knows when to take action independently and when the action
of others is required. Taking action is based on self-confidence, a
strong desire to achieve, and the ability to assume authority.
Leaders with business acumen understand how organizations
develop and execute strategies. Such a leader creates effective
Detailed Case Descriptions 213

work processes that add value to the organization, constructs

sound business cases for projects, develops execution plans with
full knowledge of the intended benefits and risks, and also creates
effective reporting structures to ensure success. A leader demon-
strating this competency identifies and uses sound business met-
rics and demonstrates solid value to the organization through
clear and accurate performance measures. A leader demonstrating
team management works effectively with and through others to
produce organizational success. This leader recognizes, solicits,
and respects the diverse contributions made by others to increase
involvement and buy-in and to ensure effective problem solving
and efficient action.
An innovative leader captures attention and attracts resources
for new ideas. Such a leader recognizes that learning and creativ-
ity are essential to the creation of new knowledge and creates an
atmosphere that encourages learning. This leader also under-
stands that the knowledge generated from learning needs to be
managed and utilized effectively to be of value to the organiza-
tion. Because innovation is often a collaborative activity, this
leader supports group learning and personally encourages commu-
nities of practice. Also, this leader recognizes that the value of
knowledge is not only in its content but also in the renewal rate.
A leader demonstrating change management is capable of de-
veloping and initiating change processes. Such a leader identifies,
utilizes, and combines the necessary resources (people, processes,
and technology) to create effective processes. Resilience, re-
sourcefulness, and adaptability are necessary to withstand change,
and this leader develops and communicates clear reasons for
change and creates effective plans for their implementation. This
leader ensures alignment of focus and effort through efficient use
of resources and adapts as required.
214 G ROWING Y OUR C OMPANY ’ S L EADERS

Making Decisions for Technical Leadership

Stewarded by the technology COE, professional and technical

leadership at PanCanadian included engineers, geologists, geo-
physicists, chiefs, and advisers. Meetings with operational and en-
gineering managers were held throughout the year and used the
succession management framework to decide:

❑ Staff planning

❑ Compensation (base pay and variable bonus)

❑ Promotions

❑ Employee development

This information was shared at the annual people conference.

Decision-Making Matrix

Developed in 1999 and modified in 2000, the decision-making

matrix was used by technical and business leaders to make deci-
sions on high-potential, high-professional, and technical leader-
ship talent. It also incorporated actions for individual development.
For example, if an employee was considered high performing with
little potential for upward advancement in the organization, the
action required was to continue developing his or her skills in the
current position. An employee’s performance was based on an
ongoing demonstration of values and competencies and achieve-
ment of results. Potential was based on the ability to move up the
organization structure. Although PanCanadian did not explicitly
Detailed Case Descriptions 215

distinguish promotable employees from high-potential employees,

high-potential employees were seen as being able to handle re-
sponsibility at two or more levels above their current assignment.

Developmental Activities

The CEO and executive team profiled protégés at the people con-
ference and increased development by assigning projects to high-
potential employees. All high-potential and high-professional
and technical employees had development plans in place, and all
employees were encouraged to have development plans as part of
their performance management.
PanCanadian utilized the following development activities as
a framework for development:

❑ Internal, informal mentoring

❑ Formal and informal coaching

❑ Job rotation

❑ Placement with specific bosses

❑ 360-degree feedback

The 360-degree feedback program was used to support ongo-

ing development of leaders in relation to specific leadership skills
and PanCanadian’s culture. PanCanadian began using 360-degree
feedback as part of performance assessment in 2000. The program
was developed with external consulting support. Based on the
leadership competencies outlined earlier, the results were shared
with the employee and his or her supervisor, who was accountable
for feedback, analysis, and development plans. The program was
216 G ROWING Y OUR C OMPANY ’ S L EADERS

mandatory, and the scope included first-line supervisors and

above (i.e., anyone with more than three direct reports). Every
June, the results were received and provided the opportunity for
aggregating survey results.

Management Development

The Centre of Excellence owned management development.

Some examples of internal and external courses are:

❑ Management forum (PanCanadian’s internal MBA pro-

gram)
❑ Executive development programs

❑ Executive MBA

❑ Online learning

❑ Conferences

The management forum was a two-year management develop-

ment initiative that enabled leaders to adapt quickly and effi-
ciently in a dynamic business environment. The forum was focused
on developing three core competencies:

1. Managing performance
2. Change and innovation within the context of self-
management, management of teams, and relationships
3. Knowledge management

The purpose of the forum was to provide sound management

education by bringing contemporary best practices to partici-
Detailed Case Descriptions 217

pants. The management forum was specifically created to align

management competencies with strategic direction to meet cur-
rent and future needs. The leadership community used the forum
to share existing knowledge and new findings.
Components of the forum included:

❑ Performance contracting

❑ Self-assessments

❑ Coaching sessions

❑ Learning modules

❑ Team assignment

❑ Integration of PanCanadian programs

Programs that were integrated into the forum included people

strategy, total compensation, diversity, wellness, 360-degree feed-
back, change management framework, knowledge management,
and performance management. These tools fit into the overall
development program at integral points in the succession man-
agement cycle.

Keeping Succession Management Dynamic

With an emphasis at executive meetings, succession management

information was updated at least quarterly. Monthly reporting of
development opportunities and key talent allowed for movement
and special assignment of employees. Employee career preference
clearly influenced the developmental process. Ongoing integra-
tion and alignment with other human resources programs (e.g.,
218 G ROWING Y OUR C OMPANY ’ S L EADERS

accountability agreements and 360-degree feedback) ensured that

succession management remained dynamic.

Ensuring Diversity

Diversity awareness was generated to ensure that bias did not neg-
atively influence decisions made. While no specific diversity tar-
gets were set, in-session facilitation eliminated bias in decision
making.
Mental and occupational categories were inherent in discus-
sions of high-potentials and high-professional and technical tal-
ent; postanalysis included gender and age considerations. A
diversity framework was used to guide preliminary discussions that
integrated diversity in the succession management process.

Movement

The succession management program facilitated the movement

of people across organizational units to broaden development and
skills and to meet business needs. However, other systemic consid-
erations may have indirectly restricted movement (e.g., the risk of
jeopardized production targets).

Measures

In 2000, an external consultant assessed the process and identi-

fied areas of improvement to incrementally mature the process.
Succession management was continually assessed, along with
Detailed Case Descriptions 219

other human resources programs. PanCanadian had no specifi-

cally measurable results indicating the effectiveness of the succes-
sion management process and relied primarily on anecdotal
feedback. Typically, the emphasis was to move to richer dialogue
to incorporate risk mitigation and emphasize action-orientation,
as well as to shorten the cycle time for data management. The
result measures were identified and tracked, with the focus includ-
ing (but not limited to) the number of high-potential employees
who terminated their employment, readiness of the employees,
and length of time key positions remained vacant. PanCanadian
generated basic succession management reports such as individual
profiles, high-potential and high-professional/technical employ-
ees talent pools, key positions and bench-strength, and analyses
of position and people data by gender, generation, level, and risk
Succession management was monitored throughout the year
via quarterly updates, report generation and analysis, leadership
board meetings, and feedback from human resources business
partners. Employee development plans were updated annually. It
was the responsibility of the supervising manager and the em-
ployee to ensure that they were realized. Copies were included
and distributed as part of the succession management informa-
tion.

Success Factors

Key elements to successful succession management seemed to in-

clude having a focused, systemic process linked to real-time busi-
ness drivers and active participation of senior executives. With
clear measures of success and clear standardized criteria for high-
potential and high professional and technical nominations, suc-
220 G ROWING Y OUR C OMPANY ’ S L EADERS

cession management attempted to achieve standardized applica-

tion throughout the organization.

Lessons Learned

Human resources professionals at PanCanadian believed that they

had learned the importance of spending less time on who the
high-potentials and high professional and technical people were
and more time on thinking about how to leverage, foster, and
retain them. They also felt that creating a sense of urgency was
always a challenge in succession management, and that integra-
tion with other human resource management and business proc-
esses was critical to sustainability. As they reflected on the
challenges at the time of the merger, their unaccomplished objec-
tives included:

❑ Moving business management leadership succession man-

agement to the business unit and general manager level

❑ Further integrating and aligning succession management

with strategic planning and operations management busi-
ness decisions

❑ Further integration and alignment with other human re-

source management programs

❑ Leveraging the risk management strategies to a greater de-

gree

❑ Further identifying high-risk areas (current and emerging,

people and positions)
Detailed Case Descriptions 221

❑ Incorporating growth assignments for high-potential and

high-professional and technical talent
❑ Establishing clear measures to track progress

❑ Strengthening the overall process based on key stakeholder

feedback
❑ Improving front-end reporting facility of the ACCESS
database and making it available to the business with the
appropriate security measures

Sonoco Products Company

Industry: Manufacturing
Headquarters: Hartsville, S.C.
Revenues: $2.8 billion (estimated 2003)
Employees: 18,000 (2003)
Web Page: www.sonoco.com

A diverse, global corporation with multiple divisions, Sonoco

Products Company is one of the world’s largest makers of indus-
trial and consumer packaging products. Products include flexible
packaging, composite cans, tubes, cores, cones, and wire and
cable reels. For the consumer markets, the company produces
packaging for food processors, food stores, and makers of house-
hold products. Sonoco operates in thirty-two countries, with ap-
proximately 300 plants. Having recently celebrated its 100-year
anniversary, Sonoco recognizes that many things have changed in
its industry over the past century. The industry is more competi-
tive than ever before, and with fewer resources and more demands
on people’s time, it is more important than ever that the company
have a system in place to identify and engage future leaders.
222 G ROWING Y OUR C OMPANY ’ S L EADERS

Deploying a Succession Management Program

When the current vice president of human resources arrived at

Sonoco, the company had been engaged in what it called ‘‘succes-
sion planning.’’ However, a review of the files and records re-
vealed that although some good things had been conducted in
this area, these activities appeared to have been undertaken as
one-time efforts performed to some degree in isolation. Addition-
ally, no follow-up, such as action plans, had been performed dur-
ing the process. Today, one of the key success factors in Sonoco’s
succession management process is that the system forms a basis
for making decisions and taking action.
To date, Sonoco’s efforts in succession planning focus on the
company’s top 300 to 400 employees, the top management group.
And for the board of directors, that group is focused even further
to the top twenty or so managers. Efforts with the remaining ex-
empt employee population have mirrored the overall corporate
efforts to manage succession. However, with the recent restructur-
ing Sonoco experienced, corporate HR focuses on division-level
efforts in succession planning.
From an executive perspective, the corporate HR group at So-
noco believes that there are six key steps a company should take
to create a succession planning system:

1. Secure the time and involvement of the senior manage-

ment group.
2. Obtain input from the employees or managers that are the
focus of the succession planning system.
3. Obtain input from several levels of management.
4. Use the data from the succession planning process to make
decisions.
Detailed Case Descriptions 223

5. Link the succession planning process to corporate strategy.

6. Link succession planning to organizational development

commitments.

First, the HR group (or whichever group is in charge of succes-

sion planning) needs the time and commitment of the company’s
senior management. Sonoco’s eight-member executive commit-
tee (including the CEO, vice president of HR, CFO, and top
group vice presidents who have multiple divisions working for
them) spends a full week every year focused on formal discussions
concerning succession planning.
The second major challenge is obtaining input from the em-
ployees or managers who are part of the top 300 to 400 employees
focused on by the process. Acquiring that employee input is criti-
cal. HR obtains input from the individual via the process and
provides the individual with information on how upper manage-
ment views that person. It is a good opportunity to let key people
know where they stand, their promotability, and more.
Third, obtaining input from several levels of management is
also essential. A direct supervisor may indicate that a person is
‘‘outstanding’’ and can perform a certain job. However, someone
else may identify another aspect or skill area that the person needs
to be promoted. Multiple viewpoints provide a better perspective
on an individual and are a healthy part of the succession planning
process.
Fourth, using data from the succession planning process to
make decisions must become standard procedure. At the end of
the weeklong formal process with the executive committee, HR
summarizes the gathered data from the various divisions. When
there are job openings, senior management revisits the summary
of information generated from the succession planning process.
224 G ROWING Y OUR C OMPANY ’ S L EADERS

According to the vice president of HR, Sonoco’s CEO likes the

succession planning process so well that he automatically comes
to her when a position opens to discuss likely candidates for the
job.
Because Sonoco has been performing succession planning for
several years, the process has almost become automatic. Using the
data in this manner lends credibility to the process for the manag-
ers; what they say to people is in fact what they are doing. It also
provides a reality check by indicating where there might be holes
or weak areas in the candidate pool.
Fifth, a company’s succession planning system needs to be
linked to the corporate strategy. It should focus on the positions
and people critical to the success of the company. The people
involved in succession planning should look at three things: (1)
the strategy of the company and future direction, (2) what critical
jobs make the difference, and (3) what is being done to develop
those positions.
Finally, succession planning needs to be linked to the com-
pany’s development commitments. Where are development dol-
lars being spent? Where are development efforts being focused?
Development money and efforts should focus on those people
identified as promotable. Sonoco also uses succession planning to
assist in making compensation decisions. There should be a clear
link between succession planning and reward dollars.

Succession Planning Process

One problem Sonoco encountered early in its succession plan-

ning process was a lack of guidelines to help managers prepare for
Detailed Case Descriptions 225

the process. Each division wanted to do things its own way, and
this made the review process difficult because the materials
looked different for every division. To address this issue, corporate
HR set the schedule for the review four to six months in advance,
which allowed the members of the executive committee plenty of
time to reserve time on their calendars.
Corporate HR then sent a notice to the various divisions ask-
ing them to schedule succession planning on their own calendars
in accordance with the executive committee’s calendar. Each di-
vision was given a time frame (e.g., one to two hours) for their
presentation to the committee, based on the size of the division
and on corporate HR’s estimate of how much time it would take
the division senior management teams to go through the reviews.
Additionally, corporate HR provided the divisions with instruc-
tions on preparing the materials for the presentation, which they
were asked to follow exactly. In this way, corporate HR tried to
ensure that the materials were as consistent as possible.
The divisions were asked to include seven items in their pre-
sentations:

1. A demographic breakdown of the salaried exempt work

force for the U.S. division

2. An organization chart showing the division general man-

ager (GM) or corporate staff head and his or her direct
reports

3. A succession plan chart with candidates for the positions,

including the division general manager

4. A performance/promotability matrix that ranks all of the

individuals listed on the organization chart above and a
226 G ROWING Y OUR C OMPANY ’ S L EADERS

second matrix that ranks all of the succession candidates

from the succession chart

5. Career and development profiles for each person listed in

the organization and succession charts

6. Employee satisfaction scores using the employee satisfac-

tion survey index

7. Key issues in the division or corporate department and

how they are being addressed

The demographic data, using PeopleSoft software, includes

age, years of service, education level attained, and race and gen-
der. Only divisions within the United States are asked to provide
a demographic breakdown of their salaried exempt work force,
since there are currently no blended systems outside the United
States. Corporate HR and the executive committee found the
demographic data interesting but were not sure what to do with
it. The divisions will probably not be required to provide this on
a regular basis. The divisions used HRCharter software to create
the organization chart and the succession chart. To plot the suc-
cessors for each group, they employed ExecuTRACK software. A
tool called the ‘‘performance and promotability matrix’’ was used
to rank all the individuals listed on both charts. Sonoco began
utilizing this tool approximately five years ago. The matrix con-
tains three levels of performance and three levels of promotabil-
ity. Each division reviewed all of the people to be included in
their succession planning process and plotted them somewhere
on the matrix. Six cuts of the matrix were reviewed. The top two
layers were the direct reports to the division GMs and the next
level down of direct reports (i.e., successor candidates). Each was
plotted on separate matrices. The remaining four cuts included a
Detailed Case Descriptions 227

matrix on regional manufacturing managers, regional sales man-

agers, sales people below the manager level, and plant or location
managers. Corporate HR asked that each division produce these
six matrices and bring them with the other review materials. The
divisions pulled information for the career and development pro-
files for each person listed in the organization and succession
planning charts from the individual’s performance management
document. Performance management documents were built using
Lotus Notes, which is part of the integrated software used by So-
noco. (The PeopleSoft employee database is located there as
well.) Additionally, each division was asked to use the employee
satisfaction survey index to provide a rank order listing from high
to low of all of the plants in the division based on the percentage
of favorability. Survey index history goes back to 1997, and the
divisions included the latest data for all plants back to that date.
Sonoco mandates that these satisfaction surveys be conducted
for every operation, at minimum, once every three years. Some
do it more frequently. Corporate HR calls this an organization
review instead of succession planning, but it was included as part
of the overall review process.
Corporate HR also asked all divisions to provide a listing of
key issues within their organization and how those issues were
being addressed. HR also requested information concerning divi-
sion or corporate department use of performance management,
360-degree feedback reviews, and the status of training and devel-
opment efforts. Corporate HR asked all divisions to consistently
complete reports and books. In fact, HR sent the divisions a tem-
plate to use. Most divisions indicated that this was very helpful in
providing them with needed guidance. Corporate HR and the
executive committee found that having a consistent process
across the entire corporation made it easier to perform the analy-
sis and provide functional, actionable data back to the divisions.
228 G ROWING Y OUR C OMPANY ’ S L EADERS

Ideally, Sonoco would like to perform the succession planning

review every year; in reality, it occurs approximately every eigh-
teen months.
Each division is asked to identify only those candidates within
its business units, for two reasons. First, a division will occasion-
ally identify successors from other divisions, thereby feeling that
it does not have to worry about developing its own people. Sec-
ondly, it prevents one person from being identified as the succes-
sor for an inordinate number of jobs. It is permissible for a division
to indicate that it has no successor for a position, but the execu-
tive committee will question the division’s senior management
team about this lack. This absence of qualified successors is not
tolerated two years in a row. The actual executive committee re-
view process is easier to administer if candidate identification is
kept on a divisionalized basis. An objective of corporate HR and
the executive committee is to do a better job of moving people
across divisions.

The Performance Management System

Sonoco’s performance management system requires that perform-

ance management documents be completed by the end of the first
quarter of each year. A division prepares the succession planning
components for its organization in the first quarter. Employees
are asked to update and complete their performance management
documents in that first quarter as well.
Sonoco’s performance management system is built around
eight competencies: four core and four leadership competencies.
Each competency is built around certain behaviors.
Detailed Case Descriptions 229

Core Competencies

1. Business and technical knowledge

2. Communication

3. Customer satisfaction through excellence (internal and

external customers)

4. Teamwork and collaboration

Leadership Competencies

1. Leadership and commitment

2. Coaching and developing

3. Innovation

4. Diversity

Defining core competencies at Sonoco is a way of communi-

cating performance expectations to employees. The competencies
were initially developed with the assistance of Developmental Di-
mensions International (DDI). Corporate HR defined the four
core competencies for the total company (i.e., exempt and non-
exempt employees). At the time Sonoco developed the core com-
petences for the company, several similar divisional pilots were
going on independently. A team of GMs was assembled to look
into this issue. The mission was to define a new leadership devel-
opment process for Sonoco.
A performance management process had already been initi-
230 G ROWING Y OUR C OMPANY ’ S L EADERS

ated, and the team felt that it ought to be based on the core
competencies. Concurrently, the HR Council approved a stan-
dardized performance management system across the entire cor-
poration with common core competencies. The HR Council and
line executive team agreed on the same set of competencies.
The next step was to define behaviors for those competencies.
Materials from DDI were used for this activity. Additionally, a
group of approximately thirty senior managers in the company
were interviewed about their success factors.
An HR team presented the recommended competencies
(with behaviors) to a group of approximately forty-five senior
managers and asked them to challenge this competency set. After
these refined competencies were put in place, the top 300 employ-
ees were asked to participate in a 360-degree feedback exercise
based on the new competencies. At the time of the best practice
visit, Sonoco had more requests for 360-degree feedback then it
could manage.
After the first 360-degree feedback exercise, it became clear
that there wasn’t enough guidance for the employees to act on
the feedback received. The following year, specific training was
offered on creating and implementing a development plan. Train-
ing was done with division HR managers, so that they could work
with divisional employees. There is now a regular review and as-
sessment to improve the 360-degree feedback process within So-
noco.

Identifying the Talent Pool

At the division level, key outcomes from the succession planning

process include:
Detailed Case Descriptions 231

❑ Identification of successors for key positions within the

company (specifically, the general managers and their di-
rect reports)

❑ An assessment of group strength (e.g., is the company weak

in bench strength for certain areas (such as plant man-
agers)

❑ Identification of key people issues

The talent pool is created by data collected from plant, area,

and general managers. In their meetings to identify high poten-
tials for the talent pool, the following principles are emphasized:

❑ Build from the bottom up—Succession planning starts at the

bottom of the talent pool with the plant managers and
moves up through the area managers to GMs.

❑ Involve those who are closest—In the assessment meetings,

the people who are closest to the individuals being evalu-
ated should be given primary consideration. Often it is the
individual’s direct supervisor who is the principal voice.

❑ Use the performance data—The performance management

documents of those being evaluated should always be avail-
able in these meetings. Other data should be looked at as
well, including employee profiles (including education and
work history) and additional interactions and observations
of the management team regarding the individual being
reviewed.

❑ Use consensus decision making—To insure fairness and ob-

jectivity, the decision making should involve more than
just the supervisor.
232 G ROWING Y OUR C OMPANY ’ S L EADERS

❑ Start early—Many discussions will take place, so assessment

is not necessarily a sequential process. While many inputs
come together in the first quarter of a year, succession
planning should be a focus of managers throughout the
year.

Group Level Meetings

At the division level, the vice president, area managers, and the
division’s HR manager meet off-site for a full day. This group uses
the consensus process to determine where each of the forty plant
managers falls on the performance or promotability matrix. Other
people may be invited to attend to gain a comprehensive picture
of the person being evaluated. For example, the sales and market-
ing divisions are very closely linked, so representatives from both
organizations attend each other’s meetings. The key is to involve
managers who observe the people being evaluated on a daily basis.
The group looks at the performance management document of
each manager as that person is discussed. The group reviews his or
her competencies, completed objectives for the year, and personal
development plans. The prior year’s succession planning data is
also brought to the meeting to determine if the individual has
moved on the performance matrix.
At the plant manager level, the purpose of the meeting is to
identify performance or promotability factors, rather than succes-
sors. The outcome of this meeting is a pool of potential successors
rather than a few individuals identified as a potential successor
for a particular plant. The outcome of these discussions is an un-
derstanding of total group strength. Everyone at the plant man-
ager level is plotted on the matrix, and divisional strengths and
weaknesses are discussed. The group also formulates plans for em-
Detailed Case Descriptions 233

ployee development. Special attention is directed to those indi-

viduals in the high-potential and low-potential boxes of the
performance and promotability matrix. The group can then take
action based on the results of plotting everyone on the matrix.
A challenge faced by Sonoco is what to do when you have
more people identified as exceptional performers than you have
positions in which to move them. This can be a critical issue.
The company puts together action plans around that issue that
included such possibilities as moving individuals to another divi-
sion, giving travel assignments, or merely continuing to focus on
their compensation and development.
The matrix itself is not shared with individuals; however, area
managers do discuss general information about where the individ-
ual is on the matrix (e.g., whether this person is viewed as pro-
motable).

Area Manager Meetings

This example focuses on the successors to the division’s vice pres-

ident, generally the area managers who have responsibility for
multiple plants. Besides that division’s area managers, other peo-
ple outside that organization are also evaluated. (e.g., people from
the sales, finance, or technology divisions or corporate areas).
Therefore, discussions held during this meeting often include
other people who might not be in the traditional career path for
area management. These meetings are smaller and more focused.
The people involved include the vice president of manufacturing,
the GM of that organization, and an HR representative. This in-
depth discussion looks at the same data as other succession plan-
ning groups: performance management information, succession
234 G ROWING Y OUR C OMPANY ’ S L EADERS

planning data from prior years, and other observations the super-
visors may have from discussions with people who work with the
potential successors. The team discusses the person’s strengths,
capabilities, and opportunities for development. However, the
outcomes of this meeting are that successors are identified, a de-
velopment plan for each individual is in place, and each successor
is plotted on the matrix.

General Manager Meetings

Even fewer people are involved in the meeting to discuss the gen-
eral manager’s successors. The GM plays a large role in proposing
whom he or she sees as a successor. The executive committee
reviews the GM’s suggested successor(s), but the GM is the key
person in this process. Another focus of discussion with the GM
of each division is to review all the prior work, all the matrices,
from earlier discussions regarding plant and area managers. The
executive committee and GMs review this data in detail and ex-
tract information from it.
Questions are asked such as, ‘‘What is this telling us?’’ and,
‘‘What kind of needs do we have?’’ The group discusses the strat-
egy of each business and what it is trying to accomplish through
it. The group uses this exercise to identify key issues that surface
as it reviews the data. These discussions often reveal much of the
value of succession planning. For example, during the process the
group may realize that there is a lack of leadership depth to meet
potential growth in Mexico. Another example is realizing that
there is a large number of exceptional managers but few positions
open for them.
These discussions and other activities culminate in presenta-
Detailed Case Descriptions 235

tions to the executive committee, usually in the July–August time

frame. Afterward, follow-through is required to communicate to
the divisions about the results of these sessions. The divisions are
reminded to focus on individuals in the high and low potential
boxes of the matrix, to look at the key issues, and to act on them.
Key issues then become part of an individual’s performance man-
agement plan, either as an objective or as a development area.
Every staff group undergoes the same process.

Executive Committee Review Process

The executive committee review process takes place in the board-

room at Sonoco headquarters in Hartsville, South Carolina. The
divisions’ vice president GM attends with his or her senior HR
person. Occasionally, the GM may bring a senior manufacturing
person as well or perhaps someone from another division. Each
meeting starts with a review of that division’s organization and
successor charts. Discussion then moves to the matrix and the
placement of people within it. The executive committee ques-
tions the decisions made by the senior management team, asking
such questions as, ‘‘What makes this person promotable?’’ and,
‘‘What are the plans for this individual?’’ These meetings are con-
ducted as an open forum, and executives may pose any questions
they like. The goal is to try to create consensus on the placement
of key individuals. Follow-up meetings are set with the HR man-
agers from each of the operating units.
Presentation materials from the executive committee meeting
are available for review. Additionally, corporate HR also discusses
the development plans for the appropriate individuals with the
divisional HR managers. The divisional managers are reminded
236 G ROWING Y OUR C OMPANY ’ S L EADERS

that each manager should review his or her last 360-degree feed-
back data to ensure that areas that need additional attention are
adequately addressed. The divisions are charged with responsibil-
ity for following up to ensure that developmental plans are in
place and being worked on with input from the individual’s super-
visor. Plans are generally established for a later session to revisit
the development plans and progress that was made.

Talent Pools

Business divisions are asked to identify potential candidates for

jobs because this information is needed for base data input. How-
ever, corporate HR does not identify candidates for a job in terms
of the analysis it performs. Instead, HR develops candidate pools.
For example, for any of the vice president general managers, cor-
porate HR looks across the organization for those individuals who
have been identified as potential successors for a vice president
general manager opening. A cross-corporation pool is created
that includes individuals who should be considered. Therefore, if
one of these positions becomes available, the successor is pulled
from this predetermined pool. There is also a pool for staff vice
presidents.
The executive committee reviews and approves the names for
each pool. If the committee has a problem with one of the names,
this concern is explored. Sonoco wants to be able to choose peo-
ple from the designated pool. If this is not possible, the system is
not working well. The corporate target is for 80 to 90 percent of
key appointments to be made from these pools. Disconnects may
occur when the position is open now, but the people identified to
be successors will not be ready for two to three years, or when the
Detailed Case Descriptions 237

job has been modified so that some specialty might be required

that the successors do not have.
Corporate HR also examines the number of individuals in
each pool who are in the high-potential block on the perform-
ance and promotability matrix. A corporate-wide listing of all the
people listed in this block is assembled for review.
Sonoco has operated with eight distinct talent pools:

1. Country managers (outside the United States)

2. Vice president, director level, for sales and marketing
3. Manager level, for sales and marketing
4. Vice president, director level, for manufacturing
5. Finance/IT positions
6. Human resources
7. Technology and engineering
8. Purchasing and other staff pools

These broad pools are reviewed for incumbents and all poten-
tial successors for the incumbents. This action is performed at the
corporate and functional levels. Corporate HR takes this informa-
tion back to the executive committee for an overview and one
last reality check. Typically, few changes are made to the matrix
at this point. These pools provide HR and the executive commit-
tee with a high-level view of the whole organization.
Corporate HR also looks at how many years a person has been
on the succession planning list and what has happened to him or
her over time. If a person keeps showing up on the list but has
not moved (laterally) or been promoted, perhaps he or she should
be taken off the list.
238 G ROWING Y OUR C OMPANY ’ S L EADERS

Software Applications for Succession

Management

A few years ago, Sonoco recognized the need to review its HR

software applications. This review revealed a need for a new
Human Resource Information System (HRIS) in order to main-
tain data on its employees. The firm selected PeopleSoft, a soft-
ware system with HR and financial applications. This review also
revealed that various tools were employed throughout the organi-
zation with pieces of information that would be helpful if they
could all be brought into one package. There was also a desire to
move from being paper based to using Web-based applications. A
team was formed to review various applications and to identify
ways to pull those distant pieces of information together. Social
Security numbers were used to link U.S. programs together. For
those divisions located outside the United States, identification
numbers were created for all employees. Using these numbers,
four programs were linked together to create a complete succes-
sion planning package (PeopleSoft, HRCharter, Lotus Notes, and
ExecuTRACK).
The performance management system was already in place
and utilized Lotus Notes. Every employee with access to Lotus
Notes participated in the system. Only managers with a ‘‘need to
know’’ can access an employee’s record. The performance man-
agement document has four sections for each employee:

1. Objectives
2. Core and leadership competencies
3. Career and development plans
4. Comments
Detailed Case Descriptions 239

Information from the career and development plan section

is extracted and linked back to the succession planning system.
Additionally, the data in PeopleSoft is linked back to perform-
ance management documents.
Another challenge was to link succession planning to per-
sonal development needs and plans. This information existed in
the performance management system, but linking it to the records
of the individual in PeopleSoft to develop a true succession plan-
ning system was difficult. A team was assembled to review options
that would allow this linkage. Sonoco was already utilizing the
DOS version of ExecuTRACK; however, it was cumbersome and
difficult to use, so the firm moved to the Clientserver version of
ExecuTRACK. Now it is possible to extract information from the
base data in PeopleSoft, putting it into the ExecuTRACK system
and pulling information from the performance management
system.
Personal information, reporting relationships, department di-
vision names, work history (internal and external), education,
and educational history are now pulled from PeopleSoft. Other
data including strengths, weaknesses, and areas of improvement
can be extracted from the performance management system. Of
course, systems are only as good as the information they possess.
Each division has an administrator responsible for putting infor-
mation in PeopleSoft and ensuring that information moved from
PeopleSoft to ExecuTRACK is current and accurate. The Execu-
TRACK system updates itself every night with any information
added during the day. ExecuTRACK has enabled HR to move
away from paper to a large degree and lessened the amount of
time spent on the process as well. In about 1998, Sonoco began
using the performance and promotability matrix to rank all the
individuals listed on both the organization and successor charts.
The performance and promotability matrix now pulls information
back from ExecuTRACK.

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240 G ROWING Y OUR C OMPANY ’ S L EADERS

The system uses the individual’s readiness codes and places

them on the chart. Names are listed in alphabetical order in each
block. Criteria for determining performance level and promot-
ability have been established. Once all of this information was
pulled together, a need to produce charts for inclusion in the
packets for the executive committee became apparent. An appli-
cation called HRCharter was installed inside ExecuTRACK, so
that someone working inside ExecuTRACK could generate a
chart without having to exit the application. HRCharter merely
requires a user to provide the name of the individual and to select
the needed information (e.g., direct reports to the individual).
The program pulls all the information together and places the
data in a chart for the user. As information is updated, the charts
can be updated as well by clicking on the update field.
Sonoco uses special assignments, task force assignments, and
Six Sigma for development purposes. Assignments such as these
are good for moving people out of their comfort zones and provid-
ing them with exposure to senior managers and other aspects of
the business as well. They also provide a good opportunity for
persons to demonstrate their capabilities.

Monitoring and Assessing the Program

Sonoco does not perform any statistical analysis on its succession

planning process. The firm believes that the best measure of the
system is the degree of use and the number of candidates who can
be successfully chosen from the succession planning process.
Divisions report that the new system has generated a 75 per-
cent savings in time from previous years. The division administra-
tors expect that the time will decrease further as they become
Detailed Case Descriptions 241

more familiar with the system and address some of the issues, such
as remote accessibility. There is a pull for the succession planning
process from the divisions. The feedback has indicated that senior
management enjoys the offsite meetings and supports the process.
Most of the information in this case study reflects what the
divisions do to meet corporate requests. However, within the
divisions the process is often pushed even further. Senior manage-
ment teams here may use the process to review their shift supervi-
sors. These teams find the succession planning process extremely
valuable and believe that it helps them make good decisions. The
performance and promotability matrix is 80 to 90 percent accu-
rate in its predictions.

Summary

An assessment of Sonoco’s approach to succession management

has convinced management that as there is more honesty in the
system and as people get better at using it. There is greater fairness
and consistency than before the system was refined and employed
throughout the organization. Sonoco did go through a learning
curve with its new system and recognizes several continuing chal-
lenges. Keeping tabs on the key people located away from corpo-
rate headquarters and outside the United States is difficult.
Another challenge is depth of leadership and preparing
enough people for promotions without destroying the motivation
of those who do not receive the promotions they seek. A third
challenge is that most Sonoco promotions tend to come from
within a functional area. One of their goals is to have more pro-
motions from across divisions and functions. Remote access to the
system provides another challenge to the company. For divisions
outside Hartsville, accessing files and transfer time takes too long.
242 G ROWING Y OUR C OMPANY ’ S L EADERS

The final challenge to Sonoco’s succession planning system is

the need to revisit individual development plans and progress
made on a timely basis. Although some divisions do this well, it
is not done consistently across all divisions.

Successful Succession Planning

According to the HR team at Sonoco, the following elements go

into the making of a successful succession planning system:

❑ Senior management wants the process and uses it, which

makes it more than just an exercise.
❑ It’s practical to use.

❑ It’s simple to use.

❑ It’s built to solve the organization’s particular succession

planning needs.
❑ There is a commitment to applying it afterward.
 Appendix B

RESEARCH METHODOLOGY

Developed in 1993, the APQC consortium benchmarking meth-

odology serves as one of the premier methods in the world for
successful benchmarking. It is an extremely powerful tool for
identifying best and innovative practices and for facilitating the
actual transfer of those practices. The methodology is described
below and illustrated in Figure App. B-1.

Phase 1: Plan

Most of the study team had been involved in previous studies of

leadership development in global firms, so they brought with
243

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244 G ROWING Y OUR C OMPANY ’ S L EADERS

CONSORTIUM BENCHMARKING MODEL

Figure App. B-1. APQC four-phase methodology.

them a sense of firms that might be viewed as leaders in the

arena of succession management and planning. The study team,
using secondary research and other sources of information, iden-
tified a number of organizations that were believed to have
achieved a high degree of success in succession management.
Each identified organization was invited to participate in a
screening process. Based on the results of the screening process,
as well as company capacity or willingness to participate in the
study, the final list of potential partners was developed. Spon-
sors were also given a chance to finalize the list of firms to be
benchmarked.
A kickoff meeting was conducted during which the sponsors
solidified the study scope and gave input on the data collection
tools. Finalizing the data collection tools and piloting them
within the sponsor group concluded the planning phase.
Research Methodology 245

Phase 2: Collect

Two principal tools were used to collect information:

1. Detailed Questionnaires: quantitative questions were de-

signed to collect objective, quantitative data across all par-
ticipating organizations
2. Site-Visit Guide: qualitative questions that paralleled the
focus areas in the detailed questionnaire; served to struc-
ture the discussion at site visits

All partners and sponsors completed the detailed question-

naire, and all five partner organizations hosted half-day site visits
attended by sponsors, partners, and members of the study team.
The APQC study team prepared written reports for each site visit
and submitted them to the partner organizations for approval and/
or clarification. These site visit reports were then distributed to
all sponsor organizations with the final report at the conclusion
of the study.

Phase 3: Analyze

The subject matter experts and APQC analyzed both the quanti-
tative and qualitative information gained from the data collection
tools. The analysis examined the challenges organizations face in
their succession management programs. The analysis of the data,
as well as case examples taken from the site visits, is contained in
the present book. While study sponsors had exclusive access to
the data for one year after the completion of the research, the
246 G ROWING Y OUR C OMPANY ’ S L EADERS

authors of this book contacted all of the benchmark firms to de-

termine what changes had been made since the original data was
collected. While the material reported herein has been updated,
world-class succession systems are a moving target and are always
under revision. Consequently, this book should be viewed as a
snapshot rather than the current reality of any system.

Phase 4: Adapt

Key lessons identified in the consortium study have, it is hoped,

been adapted for improvements at sponsor organizations. APQC
staff members have been available to help sponsors create action
plans appropriate for the organization based on the results of this
study. Readers are also expected to participate in this process.
No firm should adopt all of the methods or system components
described in the manuscript without tailoring them to fit their
own special circumstances. These should, however, serve as a
guide for what can be and is being done by some firms to respond
to their particular and unique challenges.
 Index

AARP, x CEO Executive Networking at,

accountability, 155 126–127
action learning, 90–91, 186, 201–202 coaching at, 92–93
Alberta Energy Company Ltd., 205 competency model at, 56–59
Allied Signal, 56 developmental linkages at, 81–83,
American Productivity and Quality 85, 86
Center (APQC) study, ix–xii, employee development plans at,
243–246 99–100
Amgen, x executive education at, 89
appraisal motive (feedback), 148, 149 leadership competency model at, 46
APQC study, see American Produc- lessons learned at, 117–118
tivity and Quality Center study measuring success at, 114–116
Arthur Andersen Worldwide, 49 on-boarding tools at, 123–126
assessment ownership of succession manage-
at Dell Computer, 167 ment at, 32, 34–36, 41–42
at Dow Chemical, 188–189 performance management at, 102
at Eli Lilly, 202–204 readiness indicators at, 83
increased rigor in, 138 selection for critical roles at, 79
objective, 128 talent identification at, 56–59
at PanCanadian, 218–219 talent mindset at, 154–155
qualitative, 109 talent pools at, 69–70
quantitative, 108 talent review process at, 24–25
realistic, 151–153 behaviors, derailing, 18, 49, 61
at Sonoco, 240–241 benchmarks, 48, 243–244, see also
see also measuring success competencies
assessors, 19 Best Buy, 60
attributes, derailing, 18, 49, 61 best practices, x
for assessment and long-term suc-
Bank of America, x–xi, 160 cess, 130–131
action learning at, 91 characteristics of, 12–15
associate and talent planning sys- competencies use as, 50–52
tem at, 63–66 in developmental linkage, 80–84
247

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248 I NDEX

best practices (continued) at Dow Chemical, 185

in ownership, 42–43 at PanCanadian, 88
for talent pools, 70–72 training for, 128
board of directors, 17 Coca-Cola, 56
Boyatzis, Richard, 48 communications
business units, 25, 127 candor in, 155
cost of lack of, 135–136
candidates, involvement of, 7 meaningful, 128
candidate slates, 4, 5, 7 Compaq Computer Corporation, x
candor, 155 competencies
career planning, 95–100, 200, 210 clarification of, 12
case description(s), 159–242 core, 50, 229–230
of Dell Computer Company, definitions of, 48–49
160–174 at Dell Computer, 52–53
of Dow Chemical Company, at Dow Chemical, 183–184
174–190 at Eli Lilly, 193
of Eli Lilly and Company, 191–205 leadership, 46
of PanCanadian Petroleum, limited utility of, 144–146
205–221 multiple sets of, 142–143
of Sonoco Products Company,
at PanCanadian, 211–213
221–242
as selection criteria, 128–129
Cataline, Lou, xi
at Sonoco, 229–230
Celanese Chemical, x
use of fewer, 17–18
Center for Creative Leadership, 61,
see also competency models
147
competency models
CEOs
at Bank of America, 56–59
active involvement of, 13
benefits of, 49–50
buy-in of, 150
at Dell Computer, 52–53, 169–171
as champions, 23–24, 26–30
‘‘outsider’’ candidates for, 2 at Dow Chemical, 54–55
as owners, 23–30 at Eli Lilly, 55
champions historical bias of, 146
CEOs as, 23–24, 26–30 implications of flaws in, 143–146
human resources as, 150–151 at PanCanadian, 55–56
top management as, 150 for talent identification, 47–52
when implementing new system, The Competent Manager (Richard Boy-
150 atzis), 48
change, organizational, 10, 139–140 confidentiality, 7
checkpoints, 14 Conger, Jay A., xi, 258
choices, candidate, 129 consistency motive (feedback), 148,
Christensen, Clayton M., 127 149
Citigroup, 56 continual process improvement, 153
City Public Service of San Antonio, x contracts
coaching, 19, 91–93 loyalty, 3
at Bank of America, 92–93 performance focus of, 9
Index 249

core competencies, 50, 229–230 ‘‘Scaling Calls’’ at, 60

corporate critical roles, 33 success factors at, 174
Corporate Leadership Council, 77–82 succession management roles at,
corporate strategy, 15–16, 131 161–162
country managers, 139–140 talent assessment at, 165–166
critical positions, 33, 66–68, see also talent identification at, 52–53,
linchpin positions 68–69
cross-organizational movement, 172– talent pools at, 68–70
173, 218 technology and succession planning
at, 7
databases, uniformity of, 121, 135 360-degree feedback at, 100–101
decision-making matrix, 214–215 tracking software at, 20
Deere & Company, x Web-based courses at, 94–95
Dell, Michael, 160, 162 Department of Veterans Affairs—
Dell Computer Company, x, 160–174 VBA, x
assessment methods at, 167 Department of Veterans Affairs—
career development model at, VHA, x
95–97 derailing attributes or behaviors, 18,
competency model at, 52–53, 49, 61, 123–124
169–171
desktop planning tools, 136–137
cross-organizational movement at,
development
172–173
assessing potential for, 46
development movement measure-
competencies in, 51
ment at, 164
contemporary focus on, 6–7
evolution of succession manage-
at Dow Chemical, 179–180
ment at, 162–163
leadership competencies in, 46
executive education at, 89,
as long-term investment, 107
171–172
as system focus, 13
gap planning at, 167–168
high-potential talent identification in traditional succession manage-
at, 166–167 ment, 4–5
leadership development at, see also executive education
168–169 developmental experiences and
leadership needs assessment at, 165 activities
lessons learned at, 118–119 in best practice organizations,
measuring success at, 113 82–84
metrics at, 164, 173–174 choosing ‘‘right’’ assignments for,
organization and Human Resources 127–128
planning at, 164 at Dow Chemical, 179–180,
organization planning at, 163 184–186
ownership of succession manage- at Eli Lilly, 199–202
ment at, 28–29, 32–33, 41 finding sufficient supply of,
presentations to OOC at, 168–169 139–140
reduced technology emphasis at, generational resistance to, 140–141
130, 138 ineffectiveness of, 2–3
250 I NDEX

developmental experiences and executive education at, 88–89

activities (continued) external university courses at, 93
at PanCanadian, 215–217 future goals and objectives of, 190
tools used for, 84–102 lessons learned at, 116–117, 119–
developmental linkages, 18–19, 120, 189–190
75–104 measuring success at, 108–111
action learning as, 90–91 mentoring at, 91–92
at Bank of America, 81–83, 85, 86 metrics at, 21
at best practice organizations, monitoring/assessment of program
80–84 at, 188–189
career planning and individual pro- online Job Announcement System
filing as, 95–100 at, 180–181
external university courses as, ownership of succession manage-
93–94 ment at, 33–34, 39–41
internal executive education pro- professional development stages at,
grams as, 88–90 40–41, 179–180
mentoring and coaching as, 91–93 reorganization of, 175–177
at PanCanadian, 86–88 succession planning at, 177–179
performance management as, succession planning for higher-level
100–102 positions at, 181–183
research insights on, 102–104 talent identification at, 54–55,
special jobs assignments as, 90–91 183–184
360-degree feedback as, 100–102 talent lists at, 180
tools used for, 84–102 talent pools at, 178, 180
and ‘‘Voice of the Leader’’ study, 360-degree feedback at, 101
77–82 tools used at, 178–179
and war for talent concept, 75–79 transition support partners at, 123
Web-based courses as, 94–95 Web-based applications at,
development plans, 95–100, 103–104, 186–188
200 Web-based courses at, 94
differentiation and affirmation, 77 Web-based tools at, 137
directors (as implementers), 37 Drucker, Peter, on knowledge workers,
Discover Financial Services, x 8–9
diversity awareness, 218
Dow Chemical Company, x, 174–190 education and training
action learning at, 90–91 in coaching, 128
competencies at, 17–18, 54–55, 58, competencies in, 51
183–184 for development, 87
corporate critical roles at, 68 executive, see executive education
country manager roles at, 139–140 university-based, 93–94
critical success factors at, 189–190 Web-based, 94–95, 187–188
developmental experiences at, Eli Lilly and Company, x, 191–205
184–186 action learning at, 90
employee development plans at, 96 career planning at, 96, 98
Index 251

competencies at, 55, 58, 59, 193 on leadership competency model,

definition of succession manage- 46
ment at, 191–192 Fulmer, Robert M., xi, 257
developmental experiences at, functional unit heads, 25, 139
199–202 future of succession management,
executive education at, 89–90 133–156
feedback at, 128 challenges in, 138–143
intranet succession management and 360-degree feedback, 146–149
system at, 194–196 essentials for success in, 149–156
lessons learned at, 120–121 promising trends in, 134–138
measuring success at, 111–113 and use of competency models,
metrics at, 21, 202–204 143–146
organizational structure of, 192–193
ownership of succession manage- gaps of talent, 11
ment at, 29, 34 at Dell Computer, 167–168
success factors and future goals of, effectiveness in identifying, 14
204–205 at senior levels, 46
talent identification at, 55, 60–61, General Electric (GE), 4–5, 9, 26, 56
196–197 general managers (as implementers),
talent pools at, 71, 193–194 37
360-degree feedback at, 100 generational resistance to opportuni-
tools used at, 136–137, 197–199 ties, 140–141
types of potential at, 127–128 Gerstner, Louis, Jr., 143–144
Web-based courses at, 95 Gladwell, Malcolm
Web-based tools at, 136–137 on performance assessment,
EnCana Corporation, 205 102–103
Enron, 76, 77, 103 on succession management at
executive education, 88–90, 171–172 Enron, 76, 77
executive recruiters, 10 global corporations, organization of,
executives 139–140
communication by, 155 Hamel, Gary, 50
company-hopping by, 3 Haytmanek, Alice, xi
competencies required in, 144–145 headhunters, 10, 12
executive team high performers, retention of, 12
active involvement of, 13 historical bias (of competency mod-
buy-in of, 150 els), 146
as owners, 24–30 Hollenbeck, George, 144–146
Honeywell, 56
feedback, 148–149, see also 360-de- HR, see human resources
gree feedback ‘‘hubs,’’ HR, 135, 136, 150–151
Ferrara, Mark, on Web-based proc- human resources (HR)
esses/tools, 121 competencies lists developed by, 48
Fishel, Brian continual improvement involve-
and avoidance of derailment, 123 ment of, 153
252 I NDEX

human resources (HR) (continued) as important senior manager capa-

at Dell Computer, 164 bility, 46
at Dow Chemical, 176–177 scarcity of, 8
at Eli Lilly, 192 Leadership Council, 102
future trends in, 135 leadership development
and ‘‘hubs,’’ 135, 136, 150–151 alignment of succession planning
ownership by, 25, 31–36 and, 31–32
rediscovery/redesign of, 4 and competency models, 49
at Sonoco, 222–223 at Dell Computer, 168–169
as succession planning champion, early interest in, 5–6
23 succession management vs., 6
see also developmental experiences
IBM, 143–144 and activities
implementers, 36–42 leadership needs assessment, 165
at Bank of America, 41–42 learning agility, 61
at Dell Computer, 41 Lemons, Darcy, xi
at Dow Chemical, 39–41 lesson(s) learned, 116–131
at Sonoco, 37–39 appropriate selection criteria as,
indicators, readiness, 83 128–129
individual development plans, 95, at Bank of America, 117–118
103–104, 200 at Dell Computer, 118–119
individual metrics, 20 at Dow Chemical, 119–120,
individual profiling, 95–100 189–190
integration of succession manage- at Eli Lilly, 120–121
meaningful appraisals and feedback
ment, 134–135
as, 128
Intel, x
at PanCanadian, 220–221
intelligence tests, 48
range of good choices as, 129
internal programs (for executive edu-
‘‘right’’ developmental assignments
cation), 88–90
as, 127–128
Internal Revenue Service, x
smooth transitions as, 122–127
Internet, 10, see also under
at Sonoco, 121–122
Web-based . . .
Lewis, Ken, 24–25, 41
and competency model develop-
job descriptions, 48 ment, 56
job posting sites, 3 success attributed to, 117–118
linchpin positions, 14, 66–67, 151
knowledge workers, 8–9 The Lominger Group, 61
Kouzes, James M., xi loyalty, 3, 9
Lutheran Brotherhood, x
leadership
consistent development of, 8, see managers
also leadership development country, 139–140
developmental linkages for, 18–19 as implementers, 37
Index 253

multiple competencies sets for, on-the-job experience, 88, 90

142–143 organizational change, 10, 139–140
managing charts, 4 organizational structure
Mattel, x at Dell Computer, 161–162
McCall, Morgan, 144–146 at Dow Chemical, 175–177
McClelland, David, 48 at Eli Lilly, 192–193
McKinsey & Company, 8, 75, 76 at Sonoco, 232–235
measuring success, 107–116, 130–131 organization planning (Dell Com-
at Bank of America, 114–116 puter), 163–164
at Dell Computer, 113 outsiders, hiring of, 2, 11–12
at Dow Chemical, 109–111, owners in succession management, 5,
188–189 7, 23–43
at Eli Lilly, 111–113 at Bank of America, 32, 34–36,
at PanCanadian, 113–115 41–42
qualitative assessments for, 109 below executive level, 36–42
quantitative assessments for, 108 business/functional unit heads as, 25
at Sonoco, 113 CEO as, 23–30
see also metrics critical importance of, 16–17
mentoring, 91–92 at Dell Computer, 28–29, 32–33, 41
at Dow Chemical, 91–92, 185 at Dow Chemical, 33–34, 39–41
at Eli Lilly, 92, 199–200 at Eli Lilly, 29, 34
at PanCanadian, 88 executive team as, 24–25
for smooth transitions, 123 human resources as, 31–36
metrics, 20–21 at PanCanadian, 28–30, 207
at Dell Computer, 173–174 senior team as, 26–30
at Eli Lilly, 202–204 at Sonoco, 27, 28, 37–39
for evaluation of succession system, of 360-degree feedback, 147–149
21, see also measuring success when implementing new system,
mindset, success and, 153–156 150
mission-critical positions, 66–68, see
also linchpin positions Panama Canal Authority, x
mobility, 2–3, 10, see also cross-orga- PanCanadian Energy Corporation, 205
nizational movement PanCanadian Petroleum, x, 205–221
Monster.com, 3, 10 assessment at, 218–219
motivation, feedback and, 147–149 competencies at, 55–56
multi-rater feedback, 128, 146, see also cross-organizational movement at,
360-degree feedback 218
decision making at, 214–215
network charting, 67 developmental experiences at,
215–216
Occidental Petroleum Corporation, x developmental linkages at, 86–88
O’Dell, Carla, xi diversity awareness at, 218
Office of the U.S. Comptroller of the dynamic succession management
Currency, x techniques at, 217–218
254 I NDEX

PanCanadian Petroleum (continued) qualitative assessments of success, 109

external university courses at, 93–94 qualitative data, 20
historical context of succession quantitative assessments of success,
management at, 209–210 108
leadership competencies at, quantitative data, 19–20
211–213
lessons learned at, 220–221 ‘‘rank and yank’’ approach, 77–79
management development at, readiness, 18, 83
216–217 relocation, 140–141
measuring success at, 113–115 research methodology (APQC study),
ownership of succession manage- 243–246
ment at, 28–30 resistance to opportunities, 140–141
people strategy at, 210 rewards, inconsistencies in, 142–143
risk mitigation at, 210–211 risk mitigation, 210–211
success factors at, 219–220 Rothwell, William, on linchpin posi-
succession management roles at, tions, 66–67
207–209
talent identification at, 55–56 search firms, 2–3, 10
talent pools at, 69 selection criteria
partners, APQC study, x at Bank of America, 79
PepsiCo, 56 competencies as, 128–129
performance inconsistencies in, 142–143
assessment of, 102–103 self-enhancement motive (feedback),
clarification of standards for, 12 148–149
feedback on, 101, see also 360-degree Shanley, Jim, 123
feedback and forces for genuine success, 155
performance contracts, 9 on talent mindset, 154
performance management silos, 135, 136
competencies in, 51 simplicity (of system use), 13
as development tool, 100–102 skills, 2, see also competencies
leadership competencies in, 46, 47 Sonoco Products Company, x,
at PanCanadian, 87 221–242
at Sonoco, 228 area level meetings at, 233–234
performance/promotability matrix (So- competencies at, 58, 59
noco), 62–63 core competencies at, 229
potential for development, 46, 197 employee development plans at, 98
Prahalad, C. K., 50 executive committee review process
processes at, 235–236
continual improvement in, 153 general manager meetings at,
standardization of, 121 234–235
Web-based, see Web-based processes/ group level meetings at, 232–233
tools leadership competencies at,
professional development, see develop- 229–230
ment lessons learned at, 121–122
Index 255

measuring success at, 113 essential dimensions of, 15–21

monitoring/assessment of program forces driving renewed interest in,
at, 240–241 8–11
ownership of succession manage- history of, 5–6
ment at, 27, 28, 37–39 and impending talent pool shortage,
performance management at, 101– 1–2
102, 228 leadership development vs., 6
software at, 130, 238–240 metrics used in, 20–21
success factors at, 242 new forms of, 4
succession planning process at, purposes of, ix, 11–12
222–228 reinvention of, 6
talent identification at, 62–63 search firms’ role in, 2–3
talent pools at, 69, 71–72, 230–232, sponsors and owners in, 16–17
236–237 talent identification in, 17–18
tracking software at, 20 tracking in, 19–20
sponsors, x, 16–17 traditional, 4–5
strategy, 15–16, 145, 146 see also specific topics
stretch development, 88, 155 succession planning
success alignment of leadership develop-
and choices of candidates, 129 ment and, 31–32
in implementing new systems, at Dow Chemical, 177–178,
150–153 181–183
lessons for, 116–131 human resources as champion of, 23
measuring, 107–116, 130–131 at Sonoco, 222–228
organizational mindset for, 153–156 technology and simplicity of, 7
traditional measurement of, 5 support partners, 123
see also success factors synergy, 104
success factors system metrics, 20
at Dell Computer, 174 talent
at Dow Chemical, 189–190 assessment of, 151–153, 165–166,
at Eli Lilly, 204–205 208–209
at PanCanadian, 206, 219–220 defining, 45–46
at Sonoco, 222, 242 Internet and mobility of, 10
succession lists, 4–5 talent identification, 17–18, 45–73
succession management, 1–21 at Bank of America, 56–59, 63–66,
alignment of corporate strategy and, 69–70
131 competency models for, 47–52
APQC study of, ix–xii at Dell Computer, 52–53, 68–69,
assessors in, 19 166–167
best practice approaches to, 12–15 at Dow Chemical, 54–55, 178,
contemporary systems of, 6–8 183–184
and corporate loyalty, 3 at Eli Lilly, 55, 60–61, 196–198
in corporate strategy, 15–16 and mission-critical positions,
developmental linkages in, 18–19 66–68
256 I NDEX

talent identification (continued) for objectivity in assessment, 138

at PanCanadian, 55–56, 69 ownership of, 146–149
performance/promotability matrix at PanCanadian, 215–216
for, 62–63 at Sonoco, 230
research insights for, 72–73 in succession assessment, 59–60
at Sonoco, 62–63, 69, 230–232 3M, 56
Talent ID Tool for, 60–61 tools
and talent pool determination, for developmental activities, 84–102
68–72 at Dow Chemical, 178–179
tools and techniques for, 58, 59–60 at Eli Lilly, 197–199
see also talent pools querying and reporting, 195–196
Talent ID Tool (Eli Lilly), 60–61 for talent identification, 58, 59–60
talent mindset, 153–156 user-friendly, 136–138
talent pools Web-based, 121, 136–138, see also
at Dell Computer, 68–70 Web-based processes/tools
determination of, 68–72 tracking, 19–21, 107
at Dow Chemical, 180 traditional succession management,
at Eli Lilly, 193–194 4–5
experiences needed in, 2 training, see education and training
impending shortage in, 1–2 transitions, smoothness of, 122–127
Internet and access to, 3 transparency, 128, 137
mobility of, 10
at PanCanadian, 208 Union Carbide, 174, 175
replacement lists as, 7 university-based education, 93–94,
at Sonoco, 230–232, 236–237 185–186
technology UPS, 56
and single, synchronized databases, U.S. Leadership Development Confer-
121, 135 ence (June 2001), 49
for tracking, 20
user-friendly, 136–138 value proposition, 155
‘‘Testing for Competence Rather Than ‘‘Voice of the Leader’’ study, 77–82
‘Intelligence’ ’’ (David McClel-
land), 48 ‘‘War for Executive Talent,’’ 1
360-degree feedback, 19 war for talent concept, 8, 75–79
for avoiding bias, 128 ‘‘War for Talent’’ study, 75–77
competencies in, 51 Web-based courses, 94–95
at Dell Computer, 100–101 Web-based processes/tools, 121,
as development tool, 100–102 136–138
at Dow Chemical, 101 at Dow Chemical, 180–181, 186–188
at Eli Lilly, 100, 200–201 at Eli Lilly, 194–196
motivations for inflating/deflating, Welch, Jack, on ownership, 26
147 Wells-Fargo, 56