Role Profile

Role Description

Role Title Office Assistant : EU Dakchyata: TVET Practical Partnership project

Strategic Business Unit Education & Society Location Kathmandu, Nepal

Project based consultancy
Reports to Programme Admin Manager Pay Band contract comparable to British
Council Nepal’s Pay Band J
Fixed term to 28 December 2021 (Extendable subject to contractual requirements
Duration
and approvals)
PURPOSE OF ROLE
This post will assist the project team on administration and logistics activities for EU-funded Dakchyata TVET
PP project for Nepal, granted to the British Council through a delegation agreement for implementation to the
value of Euro 14.1 million over five years.

CONTEXT AND ENVIRONMENT

The British Council

The British Council is the UK’s international organisation for cultural relations and educational opportunities.
We create friendly knowledge and understanding between the people of the UK and other countries. We do
this by making a positive contribution to the UK and the countries we work with – changing lives by creating
opportunities, building connections and engendering trust.

We work with over 100 countries across the world in the fields of arts and culture, English language, education
and civil society. Each year we reach over 20 million people face-to-face and more than 500 million people
online, via broadcasts and publications. Founded in 1934, we are a UK charity governed by Royal Charter and
a UK public body.

The British Council is highly experienced in managing vocational education and training programmes
throughout the world. It has extensive experience in managing large TVET projects including financial
management, procurement, contract management and monitoring and evaluation. It has supported various
governments in institutional reforms and capacity development in TVET sector, organizational restructuring of
TVET institutions, quality improvement of TVET and partnership programs for linkages of TVET trainees to
various industry employments.

Country Operation

The British Council has had a presence in Nepal since 1959. The British Council office in Nepal has been
active in improving the teaching and learning of English, education sector projects and partnership programs,
education promotion, UK examination and policy dialogue activities. British Council has also delivered range of
Skills programmes in South Asia.

The Project

The Project - ‘Dakchyata TVET Practical Partnership’ has the overall objective of contributing to Nepal’s
inclusive and sustainable growth through investment in human capital and by creating better employment
opportunities.

The specific objective is to strengthen and implement more effectively a TVET policy responsive to labour
market needs and pilot an integrated Public Partnership Approach in three key economic sectors i) agriculture
(commercial farming and food production), ii) construction, iii) tourism, that offer opportunities for promoting the
transition to a greener, climate-resilient, low-emission economy.

To achieve the objectives, the following converging result areas respectively engage the widest possible range
of stakeholders in the TVET system.
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• Result Area 1 (R1): Quality of TVET provision and implementation scaled-up and made available through
outreach to the most disadvantaged ensured
• Result Area 2 (R2): Innovative PPP models piloted to enhance the relevance, quality and sustainability of
TVET
• Result Area 3 (R3): Capacity building and role of GoN in the TVET system enhanced and TVET
governance improved

These three results areas are linked and will require close collaboration to gain the maximum output. This
linkage will be ensured through:
• supporting collaboration between the project partners throughout the proposed project activities;
• reinforcing improved governance and policy formulation processes within the appropriate ministries;
• closely linking TVET-PP and other donor-funded TVET projects in Nepal;
• PPP partnership project (R2) activities utilising the TVET provision developed in R1 and the capacity
building and other support of R3.

British Council is responsible for results and activities under Result Area 2 and 3 in close coordination with
activities under Result Area 1.

The project began on 1 March 2017, with implementation through to the end of December 2021.

ACCOUNTABILITIES, RESPONSIBILITIES AND MAIN DUTIES

The Office Assistant will be responsible to provide administration and logistics support to the project team.

The specific duties comprise, but are not limited to, the following:
• Assist to manage tickets, accommodation and transport bookings, visas and other logistics for domestic
and international travel of project staff or external delegates.
• Maintain project office assets inventory and coordinate periodic maintenance of project office and office
equipment.
• Maintain stock regularly (monthly) and prepare monthly stock requisition.

• Manage vehicle log books and coordinate office vehicle movement

• Provide necessary logistics support in the project events including for workshops, seminars, trainings and
study tours and attend events as required.
• Support in document formatting, Nepali typing, preparing multimedia presentation and notes.
• Provide general office support in scanning, printing, typing, translation, fax, email etc.
• Assist in maintaining the proper filing system.
• Assist project team on financial procedures, POs and payments on contracts with partners,
suppliers/vendors, consultants.
• Work as the custodian of petty cash, maintain the petty cash record as appropriate
• Manage the procurement of internal and external resources for specific activities and services and assist
colleagues with specific tasks on large scale procurement exercises as appropriate.
• Assist to maintain information on various potential suppliers and service providers that are relevant to
Dakchyata Project operations; maintain up-to-date contact database of potential vendor and service
providers
• Coordinate with vendors / suppliers to book accommodation and venue, and order supplies.
• Assist Programme Administration Manager in other project logistics.
• Perform other secretarial duties as requested by Team Leader / Deputy Team Leader / Sr. Programme
Manager.

KEY RELATIONSHIPS

• Senior Programme Manager

• Team Leader
• Deputy Team Leader
• Programme Admin Manager
• Finance and Grant Support Officer
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• Other Project team members
• BC’s Business Supports and Services Team (BSS, Finance, HR)
• Partners
• External suppliers/vendors

OTHER IMPORTANT REQUIREMENTS OF THE JOB

We encourage work life balance. However, occasionally the role may require working at unsocial hours.

Location and Duration

The Office Assistant will be based in Kathmandu for the duration of the project, with associated country travel.

The post shall be full time fixed term with possibility of further extension subject to further approvals with
remuneration paid on a monthly rate commensurate to experience and salary history.

The expected start date is the April 1, 2021

Passport/visa and/or nationality requirement. Nepali

Security or legal checks required for this role. Comprehensive background check

Person Specification

Essential Desirable Assessment stage

Behaviours Working together – (level 2): Ensuring Interview only

that others benefit as well as me
Being accountable – (level 2): Putting
the needs of the team or British Council
ahead of my own
Making it happen – (level 2):
Challenging myself and others to deliver
and measure better results
Creating shared purpose – (level 2): These behaviours
Creating energy and clarity so that will be needed to
people want to work purposefully successfully carry
together out the role, but will
not be assessed for
recruitment
Shaping the future – (level 1): purposes
Looking for ways in which we can do
things better

Connecting with others – (level 1):

Making regular opportunities to
understand others better

.
Strong ability to use MS Office
packages. Knowledge on office
Skills and
IT system and basic Short listing and interview
Knowledge
Nepali typing skills troubleshooting of
networking,
Excellent interpersonal and time hardware and
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 management skills. software.

Over 2 years’ work

Experience Over 2 years’ work experience in office experience in office
administration / procurement and administration and
secretarial roles. secretarial roles in
donor funded Short listing and
Proven experience of providing logistics projects. interview
support for events like workshops,
trainings, seminars or study tours.

Bachelor’s degree in Management or

Qualifications related field. Short listing

Submitted by Pippin Searle Date 1 March 2021

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