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    Options: How To Save Important Emails For Future Reference

    Uploaded by

    Abed Alhaleem
    1) The document provides instructions for saving important emails in Outlook for future reference. It recommends saving emails to a personal network storage folder. 2) There are three options described for saving emails - individually in .msg format, multiple emails at once in .txt format, or multiple emails at once by printing to PDF. 3) The .msg format preserves all formatting, images and attachments but requires individual saving. The .txt format loses formatting and attachments but allows bulk saving. Printing to PDF preserves formatting and images but not attachments.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Options: How To Save Important Emails For Future Reference

    Uploaded by

    Abed Alhaleem
    27 views4 pages
    1) The document provides instructions for saving important emails in Outlook for future reference. It recommends saving emails to a personal network storage folder. 2) There are three options described for saving emails - individually in .msg format, multiple emails at once in .txt format, or multiple emails at once by printing to PDF. 3) The .msg format preserves all formatting, images and attachments but requires individual saving. The .txt format loses formatting and attachments but allows bulk saving. Printing to PDF preserves formatting and images but not attachments.

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    Original Title

    Saving Emails

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    © © All Rights Reserved

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    PDF, TXT or read online from Scribd

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    1) The document provides instructions for saving important emails in Outlook for future reference. It recommends saving emails to a personal network storage folder. 2) There are three options described for saving emails - individually in .msg format, multiple emails at once in .txt format, or multiple emails at once by printing to PDF. 3) The .msg format preserves all formatting, images and attachments but requires individual saving. The .txt format loses formatting and attachments but allows bulk saving. Printing to PDF preserves formatting and images but not attachments.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    27 views4 pages

    Options: How To Save Important Emails For Future Reference

    Uploaded by

    Abed Alhaleem
    1) The document provides instructions for saving important emails in Outlook for future reference. It recommends saving emails to a personal network storage folder. 2) There are three options described for saving emails - individually in .msg format, multiple emails at once in .txt format, or multiple emails at once by printing to PDF. 3) The .msg format preserves all formatting, images and attachments but requires individual saving. The .txt format loses formatting and attachments but allows bulk saving. Printing to PDF preserves formatting and images but not attachments.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 4

    How 

    to Save Important Emails for Future Reference 
     
    When you need to save important emails, it is recommended that you save them to your personal 
    network storage (P drive).  You should create a folder on your P drive that you will use to store the 
    emails.  Please read the following options you have when you need to save email(s), and then see below 
    for detailed instructions.  You must use Outlook (not Outlook Web App) to follow these instructions. 

    Options 
    1.  You can save individual emails in the .msg format which will let you open the message in 
    Outlook and preserve all formatting and images, as well as keep the attachments.  This option 
    requires you to save each message individually.  If you have lots of messages to save at one 
    time, you may prefer another option. 
    2. You can save multiple emails at one time in the .txt format which will let you open the message 
    in Notepad by default and loses formatting, images, and attachments.  You would need to 
    remember to save attachments separately if you choose this option.  If you have a printer 
    installed named “Adobe PDF”, it is recommended you choose Option 3 instead of Option 2. 
    3. You can save multiple emails at one time by selecting multiple messages and printing them to 
    the Adobe PDF printer which saves them in the .pdf format which will let you open the message 
    in Adobe Acrobat and preserve all formatting and in‐line images, but will not save the 
    attachments.  The messages will look as they would if you printed them to a color printer.  You 
    would need to remember to save attachments separately if you choose this option. 

    Detailed Instructions 
    1. Save Individual emails in MSG format:  
    Open the message you wish to save. 

     
    Click on File, Save As 

     
     
    Browse to where you want to save the message (such as the folder you created on your P drive), 
    type in the name you want to save the file as, and click Save. 

     
     
    The email is now saved with an .MSG extension in the location you chose.  If you open the 
    location on your computer and double click the file, it will open in a Microsoft Outlook window. 
     

     
    2.  Save multiple emails in TXT format: 

    Select multiple emails from your mailbox at the same time.  Use shift‐click (to select all messages 
    between clicks) or ctrl‐click (to select only the messages you click on) to select the emails you wish 
    to save.  Once selected; click on File, Save As 

    Browse to where you want to save the messages (such as the folder you created on your P drive), 
    type in the name you want to save the file as, and click Save. 

    The email is now saved with a .TXT extension in the location you chose.  If you open the location on 
    your computer and double click the file, it will open in a Notepad window.  Remember that this 
    format does not save formatting, images, or attachments.  For better formatting, if you have an 
    Adobe PDF printer installed, it is recommended that you instead choose Option #3. 
    3.  Save multiple emails in PDF format: 

    Select multiple emails from your mailbox at the same time.  Use shift‐click (to select all messages 
    between clicks) or ctrl‐click (to select only the messages you click on) to select the emails you wish 
    to save.  Once selected;  click on File, Print.  Be sure to select the “Adobe PDF” printer from the 
    dropdown list of installed printers.  If you don’t, the emails you selected will instead print to your 
    actual printer.  Click “Print”. 

    Browse to where you want to save the messages (such as the folder you created on your P drive), 
    type in the name you want to save the file as, and click Save. 

    The email is now saved with a .PDF extension in the location you chose.  If you open the location on 
    your computer and double click the file, it will open in an Acrobat window.  Remember that this 
    format does not save attachments. 

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