HIMSS AP15 - Exhibitor's Service Manual - 6

Exhibitor
Service Manual
Welcome to the HIMSS AsiaPac15 Digital Healthcare Week Exhibitor's Service Manual. Here, you
can find all the information you need, such as exhibition hours, rules & regulations, shipping
information, etc. to assist you in your planning for this event.
It is every exhibitor's responsibility to read through this manual thoroughly and contact HIMSS if
you should have any doubts.
Exhibition Venue:
Marina Bay Sands
10 Bayfront Avenue, Singapore 018956
Sands Grand Ballroom Level 5
Thank you.
HIMSS Asia Pacific

Simon Lin
General Manager
Manual Content
1. General Information
a. Contact List
b. Exhibitor Deadline Checklist
c. Exhibition Schedule
d. FAQs
e. Evacuation Routes
f. Public Transport & Parking Map
2. Marketing Toolkit
3. Exhibitor Registration
a. Exhibitor Badge Registration Hours
b. Lost Badges
4. Exhibition Technical Manual

a. General Rules and Regulations
b. Booth Rules and Regulations
c. Shell Scheme Booth Visuals
d. Order Forms
e. Booth Giveaways and Raffle Form
5. Logistic Movement
a. On-site Storage
b. General Freight Forwarding Information
c. Freight Instructions
d. Vehicle Entry Permit
General Information

Contact List
Conference and Exhibition Management Team
Exhibit Services/Logistics/Production
Simon Lin General Manager
Tel: +65‐8338‐0280 | [email protected]
Exhibit Booth & Sponsorship Sales
Gabriel Sim Business Development Director
Media/Press
Melissa Leong Manager, Marketing and Strategic Relations
Official Exhibits Services Contractor
Kingsmen Exhibits
Tan Shu Qin, Client Services
Tel: +65‐6880‐4235 | tanshuqin@kingsmen‐int.com
Fax: +65‐6831‐1368
Official Venue Services Catering, Cleaning, Internet, Rigging, Security, Telecommunication & Plumbing Services
Marina Bay Sands Singapore
Catering
Cleaning, Internet, Rigging, Security, Telecommunication & Plumbing Services
Official Freight Forwarder
Agility Fairs & Events Logistics Pte Ltd

Serena Kum
Tel: +65-6571-5644 | [email protected]
Fax: +65-6214-9592
Exhibitor Deadline Checklist
Done
Date Due To Do

10 July 2015 Sponsorship released if 100% of sponsorship balance is not paid
31 July 2015 Sponsor profile material due to be included in onsite guide
Industry Speaking Session title, abstract, and speaker information due to be submitted
31 July 2015 to [email protected] to be included in onsite guide.
(Applicable only to sponsors of speaking session)
31 July 2015 Advertisement Artwork due to be included in onsite guide
7 August 2015 Arrange all delivery and shipping of goods through Agility Fairs and Events
7 August 2015 All Exhibits services order forms due to enjoy discounted rate
17 August 2015 Booth drawing due to HIMSS at [email protected] for approval
21 August 2015 Booth giveaways and Raffle Form due (If applicable)
31 August 2015 Don't forget to register your Exhibitor and Client Badges!
6 September 2015 The HIMSS AsiaPac15 Digital Healthcare Week move-in begins
6 – 10 September 2015 The HIMSS AsiaPac15 Digital Healthcare Week

Exhibi on Schedule
Exhibit Hall Hours:

Monday, 7 September 2015 10:10 - 10:30 Ministerial Tour (By Invita on)
10:30 - 17:30
17:30 - 19:00 (Recep on)
Tuesday, 8 September 2015 10:00 - 16:00
Wednesday, 9 September 2015 09:45 - 16:45
Exhibitor Registra on Hours

Sunday, 6 September 2015 13:00 - 17:00
Monday, 7 September 2015 08:00 - 17:00
Exhibitor Move-In Schedule:

Saturday, 5 September 2015* 15:00 - 22:00 (Raw Space Exhibitors )
Sunday, 6 September 2015* 08:00 - 22:00 (Raw space and Shell Scheme Exhibitors)
*All booths must be set by 22:00 on 6 September 2015
Exhibitor Move-Out Schedule:

No packing of equipment or dismantling of exhibits is permi d un the exhibi on closes at 16:00 on

Wednesday, 9 September 2015. Contractors are only allowed to access the exhibi on hall a r 16:30 to
dismantle the stands.
FAQs
Q. What are the show dates for the HIMSS AsiaPac15 Digital Healthcare Week in Singapore?
A.
6 September CPHIMS Exam
7 – 9 September Conference and Exhibition
10 September Masterclasses and Hospital Visit
Q. What are the move-in dates and times?

A.
Saturday, 5 September 2015* 15:00 - 22:00 (Raw Space Exhibitors )

Sunday, 6 September 2015* 08:00 - 22:00 (Raw space and Shell Scheme Exhibitors)
*All booths must be set by 22:00 on 6 September 2015
Q. What are the move-out dates and times?

A.
Wednesday, 9 September 16:30 – 22:00
No packing of equipment or dismantling of exhibits is permitted until the exhibition closes at 16:00, Wednesday, 6
September.
Q. What are the exhibition hours?

A.
Monday, 7 September 2015 10:10 - 10:30 Ministerial Tour (By Invitation)
10:30 - 17:30
17:30 - 19:00 (Reception)
Q. When are the education sessions?

A.
Monday, 7 September 09:00 – 17:30
Tuesday, 8 September 09:00 – 17:00
Wednesday, 9 September 09:00 – 17:30
Q. When does exhibitor badge registration open online?

A. It is currently live
Q. What are the critical deadlines I need to be aware of?

A.
Friday, 10 July Sponsorship or Exhibition fees Balance Due
Friday, 31 July Conference Guide Information Due
Monday, 7 August Booth drawing and Order forms Due
Monday, 31 August Register your staﬀs and clients
Q. What kind of attendees will be at this conference?
A. Presenting and attending will be healthcare professionals, who have the buying power for their organizations-
providers, payers, suppliers, policy-makers, and government officials. There will also be clinicians, directors,
administrators, informatics professionals, and academicians.
Q. How much will it cost for me to exhibit?

A. Exhibit booths are sold in increments of 3m x 3m or 9 square meters. Fees for each 3m x 3m booth are as follows:
Space Only
SGD7,500 Early bird rate
SGD8,500 Regular rate
* Additional SGD600 per every corner side of booth
Shell Scheme
SGD8,500 Early bird rate
SGD9,500 Regular rate
* Additional SGD600 per every corner side of booth
Q. What comes with my booth?

A.
Each 3m x 3m Space Only package comes with the following items:
• Four complimentary badges

• Dedicated exhibition hall hours
• Product or company description in the Onsite Conference Guide
• Participate in targeted pre-show marketing opportunities
Each 3m x 3m Shell scheme package comes with the following items:
• Four complimentary badges

• Dedicated exhibition hall hours
• Product or company description in the Onsite Conference Guide
• Participate in targeted pre-show marketing opportunities
• Opportunity to host a private function during the conference
• First chance to reserve booth space for The HIMSS AsiaPac 2013 Conference & Exhibition
• One Exhibitor Priority Point for every 3m x 3m booth purchased
• Product or Company Description in the Exhibitors Online Buyer’s Guide
• Carpeting (Existing Ballroom Carpeting)

• Octanorm Systems Wall Panel – 9 meters run
• Vinyl Sticker Cut-out for Fascia Company name and booth number
• 1 no. Reception Counter
• 2 nos. High Stools
• 1 no. Waste Basket
• 1 no. 13amp power point
• 2 nos. fluorescent lights
Q. What is the expected attendance for The HIMSS AsiaPac15 Digital Healthcare Week?
A. We anticipate a strong participation of 1700 total attendance in 2015.
Q. How do I submit payment?

A.
Wire Transfer - Please direct wire transfers to HIMSS:
For credit to: HIMSS, Account no. 32286301, and sort code 609242
JP Morgan Chase Bank, N.A., Singapore (SWIFT Code: CHASSGSG)
Address: 166 Robinson Rd, Capital Tower, Singapore 068912
Favoring Healthcare Information Management and Systems Society
Beneficiary Account No.: 0111942846
Reference: HIMSS Digital Healthcare Week and Company name
Credit Card - Please fax your invoice to Attn: Finance at +1-312-915-9209 and include the following information: name
on credit card, credit card number, expiration date, amount authorized to charge, and signature of card holder.
Q. How can I see where my booth is located on the exhibit floor?

A. View the exhibit floor plan online here.
Q. Where can I locate marketing opportunities?

A. To increase attendance and help your company gain more exposure at conference, the conference organizers offer
several marketing opportunities for exhibitors. These include direct mail, print advertising, cross-marketing and a
public relations campaign. In addition to these, your company will be included in conference materials including the
Onsite Guide and the conference web site for a complete list, contact your sales representative:
Gabriel Sim, +65-9299-0802, [email protected]
Q. What if my company wants to hold an event in conjunction with HIMSS AsiaPac15 Digital Healthcare Week?
A. If you wish to hold an event in conjunction with HIMSS AsiaPac15 Digital Healthcare Week, please contact Simon Lin
at [email protected]
Q: How do I become a corporate member?

A. For information on becoming a corporate member, please contact:
Q: How can I find information on venues or attractions in Singapore?

Please contact YourSingapore at www.yoursingapore.com.
Q. How is the weather in Singapore?

A. In September the average temperature is 32 degrees C (89 degrees F) in the day and 24 degrees C (75 degrees F) in
the night.
Q. What is the closest airport to the Marina Bay Sands?

A. Marina Bay Sands is just a 25 minute taxi drive from Singapore Changi Airport, from which there are many
international flights daily.
Q. Do I need a visa to enter Singapore?

A. Most foreigners coming into Singapore do not require visas for entry and may be given social visit passes for up to
30 days upon their arrival in Singapore. However, it is best to consult your local consular office for the latest
information with regards to coming into Singapore. HIMSS can only provide a Letter of Invitation and proof of
conference registration. We are not able to apply for a visa on your behalf.
Q. What kind of currency do I use?
A. The currency in Singapore is Singapore Dollar (SGD).
US$1 converts to approximately SGD1.36
Q. What is the attire for the conference?

A. Business
Contact Information
Exhibit Services, Logistics, and Production inquiries, please contact:

Simon Lin, +65-8338-0280, [email protected]
Exhibit Sales, Marketing, Sponsorship, and Corporate Membership please contact:

Payment or account information, please contact:

HIMSS Finance Department, [email protected]
Press or Media, please contact:

Melissa Leong, +65-6664-1182, [email protected]
MICE & HOTEL EMERGENCY ASSEMBLY AREA (EAA)
MICE EGRESS PLAN – 5th STOREY
MICE EGRESS PLAN 1st STOREY AND EMERGENCY
ASSEMBLY AREA - PROMENADE
Marketing Toolkit
Marketing Toolkit
This Exhibitor Marketing Toolkit will provide tools and materials to assist you in promoting your conference
participation and marketing your organization to current and potential customers.
At HIMSS Asia Pacific, we realize the overwhelming value of partnerships. This resource page is designed to
help supply you with all the materials, text and logos you need to market
HIMSS AsiaPac15 Digital Healthcare Week to your audience.
HIMSS AsiaPac15 Logo
Download the logo (PNG). Download the logo (EPS).
Web Banners
Banner ads for placement on your website or use in e-mails.
Includes several sizes such as 725x90, 300x100, 200x200, 200x100, 625x118.
Sample Banner:
Banner 1 (728x90)
Banner 2 (300x100)
Banner 3 (200x200)
Banner 4 (200x100)
Banner 5 (625x118)
PPT Template
A PowerPoint template that you can use to create your own presentation about the conference.
Download the PPT Template.
Save the Date Flyer

A print ready save the date flyer that includes bleeds in A5 format.
Download the flyer.
Exhibitor Registration
Exhibitor Registration
Online badge registration will remain open till the 31 August. Pre-registered badges can be picked up onsite
beginning on Sunday, 6 September. Badges will not be mailed in advance.
Exhibitor Badge Registration Hours:

Sunday, 6 September 13:00 - 17:00
Monday, 7 September 08:00 - 17:00
Tuesday, 8 September 08:30 - 17:00
Wednesday, 9 September 08:30 - 15:00
• Allow access into Exhibit Hall during move-in/move-out

• Allow access into Exhibit Hall one hour prior to show opening and one hour after show closes
• Allow access into all education sessions
• One tote bag per company
• Exhibitor badges are issued to company booth personnel and are designated for those individuals
that are representing your company on the exhibit floor
• Four (4) complimentary exhibitor badges are allotted per 3m x 3m of exhibit space rented
• Badges will only be printed with the company name listed on the exhibit application
• Each company may purchase additional exhibitor badges for SGD400 + GST
• Please note that badge swapping is strictly prohibited
Lost Badges
• Lost badges may be duplicated for SGD50 + GST per replacement badge.
• Only one duplicate badge will be made per registrant.
Exhibition Technical Manual
General Rules and Regulations
The HIMSS AsiaPac15 Digital Healthcare Week is committed to the success of all exhibiting companies. Our
intent is to have a professional and balanced marketplace during exhibition. Therefore, all exhibitors are
expected to adhere to all rules and regulations stated in this service manual and on the back of your
exhibit space contract. Objectionable activity will be reviewed by HIMSS Asia Pacific management and may
be ceased or changed at any time during the course of the exhibition.
Building Regulations
No nails or screws shall be driven or holes drilled in the floors, walls, doors, pillars or other parts of the
structure of the exhibition halls or any part of the building.
Demonstrations & Marketing Activities

Exhibitor demonstrations and all marketing/promotional activities must be conducted within the confines
of your booth space. Demonstrations should not obstruct the aisles nor prevent access to nearby booths.
Any activity that results in the obstruction of aisles, or prevents ready access to nearby exhibitors’
booths, or produces sound levels that exceed 75 decibels, will result in a loss of exhibitor points after the
first warning. If you intend to conduct any activity that will attract large numbers of attendees, you must
purchase enough booth space and orient your booth structures so that the crowd can be accommodated
within your booth space. Distribution of pamphlets, brochures, etc. must take place within your booth
space only. Orders may be taken during the normal activity on the exhibit floor but retail sales are not
permitted.
Direct Selling
Exhibitors are required to remain in their own booth space during exhibit hours. Solicitation outside your
booth in any way is strictly prohibited. Orders may be taken during the normal activity on the exhibit floor
in your purchased booth space, but retail sales are not permitted.
Subletting
Exhibitors may not assign, sublet, or share their exhibit space with another business or firm unless approval
has been obtained in writing from HIMSS. Exhibitors must show goods or services manufactured or dealt in
by them in the regular course of business. Should an article of a non-exhibiting firm be required for
operation or demonstration in an exhibitor’s display, identification of such article shall be limited to the
usual and regular nameplates, imprint, or trademark under which same is sold in the general course of
business.
Sound/Noise
The use of megaphones, loudspeakers, or public address systems by exhibitors is prohibited. The decibel
level of sound emitting from your booth must not exceed 75 at the edge of the stand. Speakers must face
into the exhibit booth itself and not into the aisles or into neighboring exhibits. Live music is prohibited in
the exhibit hall. The HIMSS AsiaPac15 Digital Healthcare Week reserves the right to determine at what
point sound constitutes interference with other exhibitors and it must be discontinued.
Move-out/Dismantling
No move-out or dismantling is permitted before 16:30 on Wednesday, 9 September.
Unpaid Booth Balances

Final booth payment is due no later than 10 July. On 11 July unpaid booth spaces will be released. Any
company with an unpaid balance will have their freight refused by HIMSS Asia Pacific until the balance is
paid in full. If your badges are denied due to your failure to pay the balance on your booth, HIMSS cannot
be held responsible.
Children
No persons under the age of 18 are allowed on show floor at any time.
Smoking
Smoking is not permitted by HIMSS Asia Pacific in the Marina Bay Sands Ballroom or Meeting Rooms during
set-up, show days or tear down.
Booth rules and Regulations
Inline or Corner Booths
An Inline Booth is one or more standard (3m x 3m) units in a straight line.
Height: The maximum height of exhibit walls, fixtures and components must not exceed 2.5m (8’0”).
Perimeter Booths
A Perimeter Booth is an inline booth with one or more (3m x 3m) booths that are along an exterior wall of
the exhibit hall. Height: The maximum height of any feature within the booth may not exceed a height of
2.5m (8’0).
Peninsula Booths
A Peninsula booth is an exhibit at least 18.0 sq. m (3.0 m x 6.0 m) having aisles on three sides with one or
more display levels.
Height: The maximum height of the back wall facing the neighboring stand can be 3.5m (11’0”). Exhibit
materials, components and identification signs (other than the back wall) will be permitted to a maximum
height of 3.5m (11’0”).
Depth: According to international custom, peninsula stands must be built as openly as possible on three
sides. Except for the back wall, no other solid walls are allowed at the external boundaries of the stand.
All Peninsula booth drawings must be approved by HIMSS and the Marina Bay Sands by 17 August. Please
be informed that your stand contractor shall not be permitted to build your stand if your booth drawings
were not submitted and approved.
Please send an overhead and an elevated side view with measurements to Simon Lin at [email protected] .
Island Booths
An Island booth is an exhibit at least 36.0 sq. m (6.0 m x 6.0m) having aisles on all four sides with one or
more display levels.
Height: Exhibit materials, components and identification signs will be permitted to a maximum height of
5.1m (16’0”) provided written approval is received from HIMSS.
Depth: According to international custom, island stands must be built as openly as possible on four sides.
No full solid walls (no more than 50% of each side) are allowed at the external boundaries of the stand.
Because an island booth is separated by the width of an aisle from all neighboring exhibits, full use of the
floor plan is permitted.
All Island booth plans must be approved by HIMSS and the Marina Bay Sands by 17 August. Please be
informed that your stand contractor shall not be permitted to build your stand if your booth drawings were
not submitted and approved.
Please send an overhead and an elevated side view with measurements to Simon Lin at [email protected] .
Multilevel and Covered Booths

Subject to fire safety approval based on technical drawing as well as sprinkler plan, all plans must be
approved by
HIMSS and the Marina Bay Sands by 17 August to be submitted to Simon Lin at [email protected].
Hanging Signs
You must submit all hanging signs plan with measurements to Simon Lin at [email protected] by 17 August for
approval from HIMSS and Marina Bay Sands. HIMSS will submit your hanging signs plan to the Marina Bay
Sands for approval.
Height: Hanging identification signs will be permitted to a maximum height of 3.5m (11’0’’) for peninsula
and 5.1m (16’0’’) island booths only. The measurement of the height limitation is based on the distance
from the top of the sign to the ground.
Standard or perimeter booths may not hang signs over their booth at The HIMSS AsiaPac15 Digital
Healthcare Week Exhibition.
Carpeting and Secondary Flooring

There are existing ballroom carpeting throughout the exhibition halls. Please note that all exhibitors and
contractors should must lay hardboard over the affected area of carpet before laying your own carpeting or
secondary flooring. Carpet damaged as a result of stand materials or the building and removal of stands will
be charged at least USD45.00 per carpet tile. Please be aware that carpet brought in to furnish exhibition
stands becomes waste after the exhibition and must be removed and disposed of by the stand contractor.
Shell Scheme Booth Visuals
9 sqm shell scheme booth – Items listed in entitlement are non-exchangeable
18 sqm shell scheme booth – Items listed in entitlement are non-exchangeable

DEADLINE: 7TH AUGUST 2015
Please Return Form to:

KINGSMEN EXHIBITS PTE LTD
Kingsmen Creative Centre, 3 Changi South Lane, Singapore 486118
Tel : (65) 6880 4235 Fax : (65) 6831 1368
Attn : Ms. Tan Shu Qin Email : [email protected]
FORM E1
HIMSS AsiaPac15 Digital Healthcare Week
STAND CONSTRUCTION
1. Orders are valid only when accompanied by full remittance. Payment could be made by Singapore local cheque, bank draft, telegraphic transfer (See Payment
Details)
2. Please note that withholding & government taxes, if any, shall be borne by the client. Invoices will be subjected to a bank charge of S$35.00 or S$50.00
(Orders above S$5000.00) for payment via telegraphic transfer.
3. Amount paid are non-refundable for cancellation received after 14th August 2015.
This form must be completed and returned by all Exhibitors. (Please type / write in block letters.)
1. EXHIBITION STAND
We have signed up for a (Please tick one)
 Shell Scheme Package (Please complete Part 2 only)

 Raw Space Package (Please complete Part 3 only)
2. SHELL SCHEME PACKAGE
2.1. FASCIA NAME (PLEASE USE BLOCK LETTERS)

Please enter below the “Company Name” to appear on the fascia. This will be provided in UPPER CASE with English alphabets (maximum 24
letters).
Note: Fascia name that are more than 24 letters will be represented in 2 lines; The font size will be minimized accordingly.
2.2. FASCIA LOGO

If you wish to have your logo on the fascia board, please tick the box below:
 Please send us a quotation based on our attached logo.
2.3. COLOR SCHEME

Fascia Color : Blue
Letterings/Stand Number : White
IMPORTANT!
The company name to appear will be as per contract if this form is received later than the given deadline. Any changes made
after the deadline of 7th August 2015 will be subjected to an administrative charge of S$35.00.
Company Name : _____________________________________________________________________________________________ Stand No: ___________

Address : __________________________________________________________________________________________________________________
Tel : ___________________________ Fax: __________________________ E-mail: _____________________________________________
Authorized by: ___________________________ Signature: ______________________________________ Date: ___________________________________
REVERSE OF FORM E1 - STAND CONSTRUCTION
3. RAW SPACE PACKAGE
Both the exhibitor and contractor are responsible for dismantling and removing the stand structure, in accordance with the stipulated
timing on “Exhibition Schedule”. All debris and carpets must be cleared by the exhibitors and/or their contractor by the time stated.
Failure to do so may result in the exhibitors and/or their contractors being liable for service fees incurred.
All contractors must place a refundable performance bond of S$50.00/sqm (minimum of S$500.00, up to maximum of S$5,000.00) and
sign an undertaking, guaranteeing adherence to all the rules and regulations laid down by the Organizer/Venue. Payments are to be made
to Kingsmen Exhibits Pte Ltd by the deadline for forms submission.
The contractor must submit all plans before the deadline for approval by the architect of the Event Secretariat. This includes detailed
drawings of elevations, layout and perspective with dimensions illustrating the design on the stand. Locations of all equipment/machinery
on display must be included on the layout. Any booths with covered ceilings and/or double storey designs will require special approval by
the relevant authorities.
Nominated Contractor : ________________________________________________________________________________________

Address :_____________________________________________________________________________________________________
Tel : __________________________ Fax : __________________________ E-mail :_______________________________________
Contact Person : _________________________ Signature : ________________________ Date : _________________________

Address : __________________________________________________________________________________________________________________
Tel : ___________________________ Fax: __________________________ E-mail: _____________________________________________

Tel : (65) 6880 4235 Fax : (65) 6831 1368
FORM E2A
ELECTRICAL SERVICE
Details)
This form must be completed and returned by Exhibitors if service is required. (Please type / write in block letters.)
1. Only the official contractor is permitted to undertake electrical works from the source of supply in the exhibition hall.
2. Kindly order your additional requirements only.
ADVANCED RATE (SGD) STANDARD RATE (SGD)

TOTAL
NO. ITEM Submit on/before Submit after QTY
th th (SGD)
7 August 2015 7 August 2015
SECTION A – INDIVIDUAL FITTINGS
1 100W Standard Spotlight 65.00 84.50
2 100W Long Arm Spotlight 75.00 97.50
3 40W Fluorescent Light, 1.2mL (BATTEN FITTING) 65.00 84.50
4 40W Fluorescent Light, 1.2mL (For Lightbox) 70.00 91.00
5 50W Standard Halogen Spotlight 65.00 84.50
6 50W Long Arm Halogen Spotlight 75.00 97.50
8 150W Floodlight 155.00 201.50

13Amp/230V SP 50Hz AC Socket (Max 800W) (Not for
9 65.00 84.50
lighting use)
13Amp/230V SP 50Hz AC Socket with 24hrs Supply (Max
10 130.00 169.00
800W) (Not for lighting use)
15Amp/230V SP 50Hz AC Socket (Max 3kW) (Not for
11 95.00 123.50
lighting use)
SECTION B – FOR CONNECTION TO LIGHTING ONLY
12 Per Light Fitting Connection (Up to 100W) 55.00 71.50
15 LED Lighting Connection Per Meter Run 50.00 65.00

Total Cost Before GST
* Subject to 7% Goods & Services Tax (GST) 7% GST*
* GST is not applicable for foreign-based exhibitors.
Total Cost Including GST
Please indicate the locations of the above requirement on the Service Location Plan. (Form E2B)
PAYMENT (Please select preferred method of Payment)
 For Local Exhibitors: Crossed cheque or bank draft made payable to Kingsmen Exhibits Pte Ltd.
Mailing Address: Kingsmen Creative Centre, 3 Changi South Lane, (S) 486118
 For Overseas Exhibitors: Telegraphic Transfer – Please make payment in SGD to the following account: Kingsmen Exhibits Pte Ltd
Bank Name: United Overseas Bank (Novena Branch), 238A Thomson Road, #01-38, Novena Square, (S) 307685
Account No.: 106-303-314-1, Swift Code: UOVBSGSG

Address : __________________________________________________________________________________________________________________
Tel : ___________________________ Fax: __________________________ E-mail: _____________________________________________

Tel : (65) 6880 4235 Fax : (65) 6831 1368
FORM E2B
SERVICE LOCATION PLAN - COMPULSORY
Details)
This form must be completed and returned by all Exhibitors. (Please type / write in block letters.)
1. Indicate clearly the location of your utilities such as power outlets, spotlights, water and compressed air on this Form.
2. It is imperative that you complete this Form as it will be used to install your requirements at the correct locations before you arrive on-site.
3. Please ensure that the positions of the lights are on the wall or fascia (unless your booth has an interior structure to which the lights can be attached).
4. If the location plan of any service is not submitted with the order form before the stated deadline, it will be placed at the discretion of the Official
Contractor.
Important Note
1. Light boxes are charged accordingly to the number of tubes in each light box, using the light connection or 40W fluorescent tube rate, whichever
applicable.
2. If lighting fittings are brought in by the exhibitors for lighting purposes, the lighting connection charges will apply on per bulb/per tube basis.
3. All electrical connection to equipment must be tested and approved by the Organizer’s appointed licensed engineer prior to the turning on of the
power supply. The Organizer reserves the right to terminate the power supply to any installation which are found dangerous or may cause any
disruption to the power supply.
Left Back of Booth Right Legend (Use only the items applicable):
Indicate Adjacent Booth No. in this direction. _______
Indicate Adjacent Booth No. in this direction. _______
FLUORESCENT
SPOTLIGHT
LIGHT
SO SOCKET POINT F FLOODLIGHT
ELECTICAL SUPPLY COMPRESSED AIR
E CA
(ISOLATOR) SUPPLY
W WATER SUPPLY D DRAINAGE
Left Front of Booth Right

(Aisle)

Address : __________________________________________________________________________________________________________________
Tel : ___________________________ Fax: __________________________ E-mail: _____________________________________________
ELECTRICAL CATALOGUE
LIGHTING
100W Standard Spotlight 100W Long Arm Spotlight
40W 1.2mL Fluorescent Light 40W 1.2mL Fluorescent Light

(Batten Fitting) (Loose Fitting)
50W Downlight 150W/300W Floodlight
50W Standard Halogen 50W Long Arm Halogen

Spotlight Spotlight
POWER SUPPLY
13A/230V SP 50/60 Hz 15A/230V SP 50/60 Hz

Powerpoint (Not for lighting Powerpoint (Not for lighting
use) use)

Tel : (65) 6880 4235 Fax : (65) 6831 1368
FORM E3
FURNITURE SERVICE
Details)
This form must be completed and returned by Exhibitors if service is required. (Please type / write in block letters.)
UNIT COST * UNIT COST *

(SGD) (SGD) TOTAL
CODE DESCRIPTION OF SERVICES / ITEMS
Submit on/before Submit after (SGD)
th th
7 August 2015 7 August 2015
Total Cost Before GST

* Subject to 7% Goods & Services Tax (GST)
7% GST*
* GST is not applicable for foreign-based exhibitors.
Total Cost Including GST
PAYMENT (Please select preferred method of Payment)

 For Local Exhibitors: Crossed cheque or bank draft made payable to Kingsmen Exhibits Pte Ltd.
Mailing Address: Kingsmen Creative Centre, 3 Changi South Lane, (S) 486118
 For Overseas Exhibitors: Telegraphic Transfer – Please make payment in SGD to the following account: Kingsmen Exhibits Pte Ltd
Bank Name: United Overseas Bank (Novena Branch), 238A Thomson Road, #01-38, Novena Square, (S) 307685
Account No.: 106-303-314-1, Swift Code: UOVBSGSG
Indemnity Clause:
All risks associated with goods & services supplied by the Company in the Contract shall, unless expressly agreed by the Company in writing, pass to the Exhibitor on
delivery or installation. The Company is under no liability for personal injury to the Exhibitor or its servants, agents, invitees or licensees no matter how they are caused
save that this exclusion of liability shall not apply if caused by the negligence of the Company. The Company is under no liability for the loss of or damage to exhibits or to
property owned by the Exhibitor, its servants, agents, invitees, or licensees no matter how it is caused. The indemnity provided under this clause shall survive the
termination of this contract and is in addition to any other remedy which the Company is entitled to under the law.

Address : __________________________________________________________________________________________________________________
Tel : ___________________________ Fax: __________________________ E-mail: _____________________________________________
FURNITURE PRICE LIST
CHAIRS CHAIRS TABLES
CODE DESCRIPTION S$ CODE DESCRIPTION S$ CODE DESCRIPTION S$
C1C Arm Chair (Black) 50.00 C16S Bistro Chair 55.00 T21/15 Round Table 50.00
C1D Arm Chair (Silver) 50.00 C16T Banquet Chair (Black) 50.00 T21A/14 Round Table 50.00
C1E Arm Chair 65.00 C16T1 Banquet Chair (Brown) 50.00 T21B/13A Round Table 50.00
C1F Arm Chair 65.00 C16U Bistro Chair 45.00 T21C/15 Round Table 55.00
C1H Arm Chair 65.00 C16V Bistro Chair 45.00 T26/15 Square Table (White) 50.00
C1I Arm Chair (Black) Seat) 65.00 C16W Bistro Chair 55.00 T26B/13A Square Table (Brown) 55.00
C1J Arm Chair (Brown Seat) 65.00 C16X Bistro Chair 55.00 T28D/13A Conference Table (Black) 85.00
C1M Arm Chair 65.00 C22 Folding Chair (Black) 15.00 T28E/15 Conference Table (Brown) 85.00
C1N Arm Chair 65.00 C23 Folding Chair (White) 15.00 T28G/15 Conference Table 100.00
C1W Arm Chair 75.00 C29B Conference Chair 50.00
C1X Arm Chair 65.00 C29E Conference Chair 50.00 CABINETS, SHOWCASES
C5 Banquet Chair 30.00 C29F Conference Chair 50.00 CODE DESCRIPTION S$
C6 Banquet Chair 30.00 C29G Conference Chair 50.00 A21 Display Cube (500mmH) 30.00
C7 Banquet Chair 30.00 C29J Conference Chair 50.00 A22 Display Cube (750mmH) 40.00
C7C Banquet Chair 40.00 C29K Conference Chair 50.00 A23 Display Cube (1000mmH) 50.00
C7D Banquet Chair 40.00 C30 Typist Chair 35.00 A37 Lockable Cabinet 70.00
C7H Banquet Chair 55.00 C30D Typist Chair 40.00 A37AA Lockable Cabinet (1000mmH) 80.00
C7M Banquet Chair 50.00 C30E Typist Chair 40.00 A38 Sink With Cabinet 90.00
C7P Banquet Chair 50.00 C39 Fabric Sofa (Grey) 50.00 A50 2-Tier Counter 80.00
C7U Bistro Chair 60.00 C39F Fabric Sofa (Red) 70.00 A51 3-Tier Counter 110.00
C7Z Bistro Chair 60.00 C39N Fabric Sofa (Navy Blue) 70.00 S3 Counter Showcase 250.00
C7Z1 Bistro Chair (White) 60.00 C39P Fabric Sofa (Black) 70.00 S5 Counter Showcase 250.00
C7Z2 Bistro Chair (Blue) 60.00 C39R1 Leather Sofa 80.00 S6 Square Showcase 350.00
C8D Low Stool (White) 35.00 C39R2 Leather Sofa 160.00 S7 Showcase 500.00
C8F Low Stool (White) 35.00 C39R3 Leather Sofa 240.00 S8 Showcase 500.00
C8G Low Stool (Green) 35.00 C39S Fabric Sofa (White) 70.00 S10C Showcase 400.00
C8I Low Stool (Blue) 35.00 C39T Fabric Sofa (Red) 70.00
C8J Low Stool 55.00 C39U Fabric Sofa (Black) 70.00 MISCELLANEOUS
C8K Long Stool (White) 90.00 C39V Fabric Sofa (Grey) 70.00 CODE DESCRIPTION S$
C8K1 Long Stool (Black) 90.00 C39W1 Leather Sofa 75.00 A4 Wastepaper Basket 5.00
C8K2 Long Stool (Red) 90.00 C39W2 Leather Sofa 150.00 A5B Barricade 35.00
C8U Low Stool (Black) 35.00 C39Y Fabric Sofa (White) 100.00 A5C Barricade 40.00
C9B Bar Stool (Chrome) 45.00 C39Z Fabric Sofa (Black) 100.00 A15B Brochure Stand (Black) 70.00
C9C Bar Stool 45.00 C39AD3 Fabric Sofa 150.00 A15C Brochure Stand (Black) 70.00
C9E Bar Stool 60.00 C39AE2 Leather Sofa 170.00 A15D Brochure Stand 80.00
C9H Bar Stool 55.00 C39AF Leather Sofa 80.00 A15E Brochure Stand 80.00
C9J Bar Stool 50.00 C39AP3 Leather Sofa 200.00 A15G Brochure Stand 60.00
C9K Bar Stool 50.00 A15H Brochure Stand 60.00
C9L Bar Stool 50.00 TABLES A17/8 Barricade (1 metre per set) 35.00
C9M Bar Stool 45.00 CODE DESCRIPTION S$ A9A Barricade 35.00
C9N Bar Stool 50.00 A37A Curved Info Counter 75.00 A9B Barricade 35.00
C10A Bar Stool (Black) 40.00 T1 Coffee Table (Glass Top) 45.00 A20 Coat Stand 80.00
C10H Bar Stool (Black) 65.00 T2 Coffee Table 45.00 A33 Easel 50.00
C10I Bar Stool (Red) 65.00 T2A Coffee Table 45.00 A42 Refrigerator 200.00
C10J Bar Stool (Pink) 65.00 T2C Coffee Table 50.00 A43 Refrigerator 300.00
C10K Bar Stool (Grey) 65.00 T2D Coffee Table 50.00 A47A System Shelf 110.00
C10L Bar Stool (Turquoise) 65.00 T2E Coffee Table 55.00 A47B System Shelf 90.00
C10S Bar Stool (White) 65.00 T2F Coffee Table 55.00 A47C System Shelf 100.00
C10T Bar Stool (Dark Brown) 65.00 T3 Coffee Table 40.00 A47D System Shelf 80.00
C10W Bar Stool (Green) 65.00 T3A Coffee Table 40.00 A49A Signage Stand 100.00
C10U Bar Stool (White) 40.00 T3A2 Coffee Table 40.00 A49B Signage Stand 100.00
C10V Bar Stool (White) 65.00 T3B Coffee Table 40.00 A49C Signage Stand 100.00
C10V1 Bar Stool (Black) 65.00 T3B2 Coffee Table 40.00 A55 Plastic Bags Stand 45.00
C10X Bar Stool (White) 65.00 T3C Coffee Table 40.00 L05 Table Lamp 65.00
C10Y Bar Stool (Red) 65.00 T7 Information Table 50.00 L06 Standing Lamp 95.00
C16C Banquet Chair 40.00 T7A Information Table 75.00 L11 Standing Lamp 85.00
C16E Banquet Chair 50.00 T10C Cocktail Table (Brown) 65.00 L19 Standing Lamp 90.00
C16H Banquet Chair 50.00 T10D Cocktail Table (Black) 65.00 L20 Standing Lamp 95.00
C16J Banquet Chair 50.00 T10F Cocktail Table (White) 65.00
C16K Banquet Chair 50.00 T10H Cocktail Table 75.00
C16N Bistro Chair 55.00 T12/15 Conference Table (White) 90.00
C16N1 Bistro Chair 55.00 T19A Round Table (Glass) 55.00
C16N2 Bistro Chair 55.00 T19B/21 Round Table 50.00
C16P Banquet Chair 50.00 T19D Round Table (Glass) 65.00
C16R Banquet Chair 50.00
FORM 1
CREDIT CARD AUTHORISATION/METHOD OF PAYMENT FORM 2015
E-mail or fax forms to:
MARINA BAY SANDS – ATTN: SANDS EXPO & CONVENTION CENTRE – MICE SERVICE CENTRE
10 BAYFRONT AVENUE  SINGAPORE 018956
P: +65 6688-3888  F: +65 6688-3889  E: [email protected]
Please indicate total number of pages faxed to ensure complete order was received.
EVENT NAME: HIMSS Asia Pac 15 Digital Healthcare Week EVENT DATES: 07-10 September 2015 BOOTH # / MTG. ROOM #
EXHIBITING CO. NAME: HALL LOCATION: Level 5, Ballroom A-H
STREET ADDRESS: CITY: STATE: ZIP:
TELEPHONE: FAX: E-MAIL:
ORDERED BY: SIGNATURE:

(Print Name)
IMPORTANT: TO RECEIVE ADVANCE DISCOUNT PRICES (UNLESS OTHERWISE STATED) SANDS EVENT SERVICES MUST RECEIVE YOUR ORDER WITH FULL PAYMENT BY 5 PM UTC
21 CALENDAR DAYS PRIOR TO SHOW OPENING DATE TO ENSURE AVAILABILITY. ALL OTHER ORDERS WILL BE PROCESSED AT THE STANDARD OR ON-SITE RATE. NO CREDITS
WILL BE ISSUED ON SERVICES INSTALLED AS ORDERED EVEN THOUGH NOT USED. ALL ORDERS ARE SUBJECT TO A 7% GST & CANCELLATION FEE. REVIEW INVOICE PRIOR TO
DEPARTURE. FOR CREDIT CONSIDERATION, ALL SERVICE CONCERNS MUST BE MADE KNOWN DURING THE SHOW.
METHOD OF PAYMENT & AUTHORISATION (will be used for all Sands Event Services you order or incur):
 Credit Card (please complete information below)
All credit Card Authorization Form submitted must be accompanied with the scanned credit card (front and back).
Note: To omit the 3 digit CVV/CVC numbers at the back of the credit card due to security issues.
 Personal Credit Card:  American Express  Diners Club  JCB  MasterCard  VISA
 Company Credit Card:  American Express  Diners Club  JCB  MasterCard  VISA
Credit Card Number:
Expiration Date: Cardholder’s Name:
Cardholder’s Signature:
Cardholder’s Billing Address:
City/State/Zip:
IF YOU WILL NOT BE ATTENDING THE EVENT, PLEASE INDICATE PERSON(S) AUTHORISED TO SIGN ON YOUR BEHALF.
OTHER AUTHORISED SIGNER(S):
Print Name Signature
Print Name Signature
We recommend that this form be sent to us via Fax or secured/encrypted email. While we have implemented procedures to safeguard and secure your
information, we are unable to verify the security of electronic transmissions of such information to us and shall not be liable or responsible for any unauthorised
access or loss of information submitted to us.
SERVICES TO BE COVERED BY THIS CARD:  ALL

 AUDIO/VISUAL  HIGH REACH EQUIPMENT  PLANT AND FLORAL
 BOOTH CLEANING SERVICES  INTERNET  PIPED SERVICES (AIR, WATER, DRAIN)
 BUSINESS CENTRE SERVICES  LABOR  TELECOMMUNICATIONS – ICT
 CATERING  LOGISTIC SERVICES  TELEVISION PROGRAM SERVICES
 ELECTRICAL  MAIL CENTRE SERVICES  TRUSS/LIGHTING RENTAL
 HANGING APPLICATIONS/RIGGING  MATERIAL HANDLING EQUIPMENT  OTHER
OTHER INFORMATION
All invoices need to be settled prior to show close unless special billing privileges have been established with the Sands Expo & Convention
Centre. Credits will not be issued on services installed as ordered even though not used. All orders are subject to a CANCELLATION FEE.
Please review all work orders and invoices prior to leaving show site. For credit consideration, all service concerns must be made known
during the show. Please read all forms thoroughly for all instructions and conditions prior to placing orders.
THIS FORM CAN BE USED FOR SERVICES DELIVERED TO THE SANDS EXPO & CONVENTION CENTRE AND/OR
THE MARINA BAY SANDS HOTEL.
12-Feb 2015 1
GENERAL NOTES AND CONDITIONS
1. In general, orders for the following services and equipment hire for exhibitions must be submitted to the Centre before the deadline, otherwise a
surcharge of 15% will be imposed on the basic rates. In addition, on-site orders are subject to a surcharge of 30% of the basic rates. However, the
Centre reserves the right not to accept any orders received and in such cases, the users will be notified.
Deadline for ordering services are as follows: 14 days before 1st day of tenancy
2. All equipment provided by the Centre should only be utilized within licensed venues, exclusively for the specified event.
3. Provision of any services / equipment by the Centre is subject to current stock availability at the time of ordering. Orders will be accepted on a “first
come, first served” basis. However, the Centre reserves the right not to accept any order received and in such cases, the users will be notified
accordingly.
4. If by reason of force majeure, labour difficulties, inventory or any other cause outside the control of the Centre, the Centre is unable to provide all
or any of the services or equipment ordered during the whole or any part of the duration of the event, the hirer’s right shall be limited to refund on
a pro-rata basis of the charges paid for the services or equipment.
5. Hall and booth cleaning services include the followings:
a. Empty and clean wastepaper bins.
b. Wipe clean counter / desk tops etc (not exhibits)
c. Vacuum / sweep and mop stand floors and gangways
6. Complete cleaning services will be carried out once daily either before opening or after closing of the exhibition during show open days with stand-
by cleaners.
7. Booth cleaning does not include removal of oil spillage, paints and other liquid deposited on the floors, walls, and any other surfaces.
8. Removal of abandoned stand materials, empty crates, discarded displays / exhibits, hazardous wastes is primarily the responsibility of contractors /
exhibitors.
9. Hall / booth cleaning and rubbish disposal services are provided to event organizers but not individual contractors / exhibitors. Organizers are
responsible for settling the charges.
10. In the event where abandoned materials are not cleared by the contractors / exhibitors, the Venue will forward the cleaning and waste
management charges to the event organizer.
11. Insurance Liability – The Centre will not be responsible for any damages to freight / equipments, pilferages or theft of items whilst in storage or
handled by the Centre
12. Credit card information stipulated above will be used to guarantee the service request on this order form. If for any reason, this service is not
settled at the end of the event, the credit card member whose credit card is noted on this form authorizes the Centre to charge the entire amount
without any prior notification.
13. All orders must be submitted with full payment, together with the required deposit in SGD.
Please make check on bank draft (to be drawn from local banks) payable to Marina Bay Sands Pte Ltd
Prices, Policies, and Procedures Subject to Change without prior notice.

GST Registration No. M90364464C
12-Feb 2015 1
FORM 3
SERVICE LOCATION PLAN – 2015
To assist us in placing your services in the proper location, please utilize this service location plan. If you send us your own floor plan, please make sure that it
includes all of the information that we have indicated on this plan.
The service ordered will be dropped from the exhibition hall ceiling vertically above the booth area or obtained from the nearest service closest of the booth
on floor level. The termination point will be as close as possible to the required location (s). The service will be terminated at floor level with the appropriate
termination. Any horizontal running of the service is subject to a separate charge with quotation on actual work involved.
ELECTRICAL SERVICES: TELECOMMUNICATION SERVICES:

 Indicate main power location.  Indicate main telephone line termination location.
 Indicate additional outlet locations with rating
 Indicate lighting connection point (Indicate wattage
or amperage required at each location.)  Indicate extension phone line termination locations.
COMPRESSED AIR/WATER OUTLETS: INTERNET SERVICES:

 Indicate these locations (for island booths)  Indicate location of internet port termination location.
By writing “Air/Water” at appropriate location.
(with capacity of the supply rating)
RIGGING/HANGING APPLICATIONS:
 You must submit a detailed plan for hanging applications.
Please see page 4 or contact us with questions regarding hanging signs, truss, or use of motorized hoist(s).
• Detach the Service Location Plan and send with your order form(s).
• Please complete this information for ease of booth identification.
EVENT NAME: HIMSS Asia Pac 15 Digital Healthcare Week EVENT DATES: 07-10 September 2015
EXHIBITING CO. NAME: BOOTH #:
CONTACT PERSON ON SITE: LOCAL CONTACT NO. (IF ANY) EMAIL CONTACT:
PREFERRED SERVICE ACTIVATION / HAND-OVER Note:

SCHEDULE: ( Time / Date ) All services provided under this standard service order forms are intended to be used by the customer for a continuous
rental period of not more than seven (7) days unless otherwise stated. The Centre reserves the right to apply a
surcharge for early activation and/or extended usage of the services. A surcharge is also applicable if the customer
requests the Centre to handover and/or activates the service outside the license period.
Please indicate and mark up the location of the service in the diagram below.
Scale: 1 square = square meter OR Other:
INDICATE ADJACENT BOOTH NO. THIS DIRECTION _______


INDICATE INDICATE
ADJACENT ADJACENT
BOOTH NO. BOOTH NO.
THIS DIRECTION THIS DIRECTION
 
___ __

INDICATE ADJACENT BOOTH NO. THIS DIRECTION ______________
12-Feb 2015 1
LAST DAY TO RECEIVE ADVANCE RATE IS 17 AUGUST 2015 FORM 8
CLEANING SERVICES ORDER FORM - 2015

(Print Name)
IMPORTANT: SANDS EVENT SERVICES ARE THE EXCLUSIVE BOOTH CLEANING PROVIDER AT SECC. NO OTHER PROVIDER OR CLEANING SERVICE WILL BE ALLOWED ON THE SHOW
FLOOR, EXCEPT FOR INITIAL WIPE DOWN. NO CREDITS WILL BE ISSUED ON SERVICES INSTALLED AS ORDERED EVEN THOUGH NOT USED. TO RECEIVE ADVANCE DISCOUNT PRICES
(UNLESS OTHERWISE STATED), SANDS EVENT SERVICES MUST RECEIVE YOUR ORDER WITH FULL PAYMENT BY 5 PM UCT 21 CALENDAR DAYS PRIOR TO SHOW OPENING DATE
TO ENSURE AVAILABILITY. ALL ORDERS ARE SUBJECT TO A 7% GST & CANCELLATION FEE. REVIEW INVOICE PRIOR TO DEPARTURE. FOR CREDIT CONSIDERATION, ALL SERVICE
CONCERNS MUST BE MADE KNOWN DURING THE SHOW.
DESCRIPTION QTY / M² SGD/ M² / DAY TOTAL (SGD)

Hall / Booth Cleaning Service
General Cleaning of Special Design Booth $2.00 / m² / Day

(Minimum 20 m²)
Ballroom /Meeting Room Cleaning Service

Ballroom / Meeting Room Cleaning Service $0.25 / m² / Day
(Applicable for exhibitions in Ballroom and Meeting Rooms) (Minimum 1,000 m²)
Description Per Skip (SGD) Total (SGD)

Rubbish Disposal Service
Disposal by skip (of approximate 18 cbm) of general exhibition wastes like empty
boxes and rubbish generated by organizers, contractors, exhibitors, etc. inclusive of
$520
NEA disposal fee. The skip is capped at 3 tons/skip. Excess tonnage will be billed
to user @ NEA fee S$77/ton.
Disposal by skip (of approximate 18 cbm) of abandoned exhibition materials like
empty crates, booth materials, decoration off-cuts, discarded exhibits/displays, etc.
$650
(optional service on request only), inclusive of NEA disposal fee. The skip is capped
at 3 tons/skip. Excess tonnage will be billed to user @ NEA fee S$77/ton.
Disposal by skip (of approximate 18 cbm) storage charges (complimentary for first
$20 / day
three (3) working days).
TOTAL
GST 7%
GRAND TOTAL
PAYMENT MODE Credit card information will be used to guarantee the service request on this order form. (Will be used for any and all Sands Event
Services you order in addition to those listed on this form.)
 Cheque/ Telegraphic No. _________________________ MAKE PAYABLE TO: MARINA BAY SANDS PTE LTD. MUST BE RECEIVED 14 DAYS PRIOR TO EVENT START DATE.
 Cheque Payment:  Telegraphic Transfer:  Credit Card Payment:

All cheques should be crossed and made payable to Please make payment to: Please fill up the Credit Authorisation Form
Marina Bay Sands Pte Ltd Bank Name: DBS Bank Ltd and submit together with front and back
All payments must be sent directly to: A/C No.: 003-909346-2 of the credit card.
Marina Bay Sands Pte Ltd A/C Name: Marina Bay Sands Pte Ltd Note: To omit the 3 digit CVV/CVC
Accounts Receivable Swift Code: DBSSSGSG numbers at the back of the credit card due
Finance Non-Gaming Department Reference: Please include the event/event to security issues.
10 Bayfront Avenue date during Telegraphic Transfer. Failure to
Singapore 018956 do so will result with the wire transfer not  Cash (only applicable for onsite orders)
Reference: Please include the show name at the back of the properly crediting to your event account.
cheque. Failure to do so will result in cheque not properly NOTE: Organisation will be responsible for
crediting to your event account. the payment of all charges incurred from the
bank.

12-Feb 2015 2
INTERNET SERVICES GENERAL INFORMATION – 2015
The network connection provided by Sands Event Services may be used only by the contracted corporation, its directors, officers, and
employees, or guests when performing service for the company. This service cannot be resold or distributed to any other company. Users
of the Sands Event Services network will put forth every effort to avoid unnecessary network traffic and interference with the usage of
others. Users of the network shall not transmit any communication which violates any local law or regulation or is likely to offend other
users on the network. All devices on the Sands Event Services network will be charged an access fee in the form of an additional IP address
or a network package.
Sands Event Services makes no guarantee of the performance, routing, or throughput of any data circuit connected to the Internet outside
the facility’s own backbone. Please call +65 6688-3888 for assistance in planning your network.
Sands Event Services requires all devices using the network to be protected by updated virus software, Windows security updates, and any
other technological precautions deemed necessary to protect yourself and other users from viruses, malicious programs, pop-ups, pop
under, and other disruptive applications.
Any device which adversely impacts the Sands Event Services network will result in service interruption with or without prior notice to the
user at the discretion of Sands Event Services. The device in question will remain disconnected until Sands Event Services personnel deem
that all issues have been resolved. No discount or refund will be issued in these circumstances. Additional fee for problem diagnosis and
resolution will apply.
LIMITATIONS
VPN (Virtual Private Networks) may not work at lower-speed connections. VPN should work with dedicated Ethernet line, which is not
behind a firewall and will require protection on the devices being connected to it. Sands Event Services does not support VPN software or
VPN concentrator issues and does not guarantee its success.
Labour includes configuration of devices and any changes made to Sands Event Services equipment to enhance the exhibitor’s network,
running cable, tipping cable, or observing as the exhibitor makes changes to his own devices. No drivers or software will be loaded onto an
exhibitor’s device, and no hardware changes will be made to an exhibitor’s device by a Sands Event Services Internet technician. If a hub is
rented, it may be picked up at the service desk. Sands Event Services Internet will not deliver the hub to your booth. It is the customer’s
responsibility to be familiar with and understand their equipment if they chose to bring their own hub or switch. Technical assistance
beyond the initial installation will be charged a labour rate. No refunds will be given if technical problems were encountered due to the use
of customer-provided equipment, or customer’s own computer settings in general.
Due to the unpredictable nature of the World Wide Web, Sands Event Services does not warrant that the services provided will meet the
user’s requirements or that the user’s access to and use of the services will be uninterrupted. Sands Event Services cannot and does not
guarantee the privacy, security, authenticity, or non-corruption of any information transmitted through the system from the Internet. If a
situation occurs involving non-performance of services furnished by Sands Event Services, user’s sole remedy shall be a refund of a pro-rata
portion of the price paid for services which were not provided. No credit will be issued for periods of lost service for duration of less than
eight hours.

12-Feb 2015 1
INTERNET SERVICES ORDER FORM - 2015

(Print Name)
IMPORTANT: SANDS EVENT SERVICES IS THE EXCLUSIVE INTERNET SERVICE PROVIDER AT SECC. NO OTHER PROVIDER WILL BE ALLOWED ON THE SHOW FLOOR AT ANY TIME. TO RECEIVE ADVANCE
DISCOUNT PRICES (UNLESS OTHERWISE STATED), SANDS EVENT SERVICES MUST RECEIVE YOUR ORDER WITH FULL PAYMENT BY 5 PM UCT 21 CALENDAR DAYS PRIOR TO SHOW OPENING DATE TO ENSURE
AVAILABILITY. ALL OTHER ORDERS WILL BE PROCESSED AT THE STANDARD OR ON-SITE RATE. NO CREDITS WILL BE ISSUED ON SERVICES INSTALLED AS ORDERED EVEN THOUGH NOT USED. ALL ORDERS ARE
SUBJECT TO A 7% GST & CANCELLATION FEE. REVIEW INVOICE PRIOR TO DEPARTURE. FOR CREDIT CONSIDERATION, ALL SERVICE CONCERNS MUST BE MADE KNOWN DURING THE SHOW.
QTY ADVANCED STANDARD RATE ON-SITE RATE SUBTOTAL
DESCRIPTION OF SERVICE
RATE
Internet Service
a. Broadband Internet connection with DHCP, 2M/2M dedicated Internet bandwidth $1,020 $1,200 $1,412
b. Broadband Internet connection with DHCP, 6M/6M dedicated Internet bandwidth $2,720 $3,200 $3,765
c. Broadband Internet connection with DHCP, 10M/10M dedicated Internet bandwidth S4,505 S5,300 S6,235
d. Broadband Internet connection with DHCP, 15M/15M dedicated Internet bandwidth $6,630 $7,800 $9,176
e. Broadband Internet connection with DHCP, 20M/20M dedicated Internet bandwidth $8,500 $10,000 $11,764
f. Fixed IP address for Internet (all IP address provided must be used under subscription of
$102 $120 $141
service item ‘a’, ‘b’ or ‘c’)
Data Network Service
a. CAT 6 wiring between two network ports (within different function room or exhibition hall) $200 $250 $294
b. CAT 6 cable run within 20m length $50 $75 $88
c. Copper (Cat 6) / fibre (SM) converter $204 $240 $282
d. 8-port data switch $153 $180 $212
e. 24-port data switch $350 $410 $483
Computer – Peripherals & Accessories
Notebook computer with 14.1 display with Windows 7 and Microsoft 2010 $220 $260 $306
Hub rental deposits returned upon receiving working hub. Unused portion of deposit(s) returned w/final billing. TOTAL
Hub rental(s) must be returned to the Sands Expo & Convention Centre – MICE Service Centre GST 7%
TOTAL PAYMENTS MUST ACCOMPANY ORDER. Credit Card users may fax order to +65 6688-3889. GRAND TOTAL
* Direct service from Internet Service Provider - 14 days advanced notice is required for this service
** Direct service from Internet Service Provider - 21 days advanced notice is required for this service
*** Advanced Rate applies to orders received WITH PAYMENT 21 days prior to the first day of event.***
NOTE: A Service Location Plan (Form 3) must be submitted to process electrical orders. Date & time of the equipment and/or service requested should also be included.
Notes:
1. The choice of Internet Service Provider (ISP) is at the sole discretion of Sands Event Services.
2. Sands Event Services is the sole provider of all Internet services. The resale of Internet service is strictly prohibited.
3. Sands Event Services reserves the right to append labour to any order if applicable. This includes, though not limited to, troubleshooting and additional assistance.
4. Sands Event Services reserves the right to remove any equipment deemed to be harmful to the network.
5. Sands Event Services does not guarantee the full functionality of specific applications including, though not limited to, VPN; Video Streaming; Net Meeting; Remote
Terminal Services; Citrix; and PC anywhere.
6. Please attach all required floor plans/ diagram. By signing this order, you agree to the terms and conditions of the Sands event services internet department.
7. All on site orders are subject to availability and Marina Bay Sands does not guarantee that all services will be delivered according to customer’s own schedule.
ALL SERVICES PROVIDED BY SANDS EVENT SERVICES
All orders are subject to a cancellation fee if CANCELLED within 21 calendar days prior to show opening date. All services delivered on site cannot be cancelled
nor be refunded. All prices are subject to change without prior notice.
PAYMENT MODE Credit card information will be used to guarantee the service request on this order form. (Will be used for any and all Sands Event Services
you order in addition to those listed on this form.)
All cheques should be crossed and made payable to Please make payment to: Please fill up the Credit Authorisation Form and
Marina Bay Sands Pte Ltd Bank Name: DBS Bank Ltd submit together with front and back of the credit
All payments must be sent directly to: A/C No.: 003-909346-2 card.
Marina Bay Sands Pte Ltd A/C Name: Marina Bay Sands Pte Ltd Note: To omit the 3 digit CVV/CVC numbers at the
Accounts Receivable Swift Code: DBSSSGSG back of the credit card due to security issues.
Finance Non-Gaming Department Reference: Please include the event/event date
10 Bayfront Avenue during Telegraphic Transfer. Failure to do so will
Singapore 018956
 Cash (only applicable for onsite orders)
result with the wire transfer not properly crediting to
Reference: Please include the show name at the back of the your event account.
cheque. Failure to do so will result in cheque not properly NOTE: Organisation will be responsible for the
crediting to your event account. payment of all charges incurred from the bank.
Prices, Policies, and Procedures Subject to Change without prior notice. GST Registration No. M90364464C
12-Feb 2015 2
LAST DAY TO RECEIVE ADVANCE RATE IS 17 AUGUST 2015
FORM 13
FIBRE OPTICS / CAT 6 BACKBONE CONNECTIONS
SERVICES ORDER FORM - 2015

(Print Name)
IMPORTANT: TO RECEIVE ADVANCE DISCOUNT PRICES (UNLESS OTHERWISE STATED), SANDS EVENT SERVICES MUST RECEIVE YOUR ORDER WITH FULL PAYMENT BY 5 PM UCT 21 CALENDAR DAYS PRIOR
TO SHOW OPENING DATE TO ENSURE AVAILABILITY. ALL OTHER ORDERS WILL BE PROCESSED AT THE STANDARD OR ON-SITE RATE. NO CREDITS WILL BE ISSUED ON SERVICES INSTALLED AS ORDERED EVEN
THOUGH NOT USED. ALL ORDERS ARE SUBJECT TO A 7% GST & CANCELLATION FEE. REVIEW INVOICE PRIOR TO DEPARTURE. FOR CREDIT CONSIDERATION, ALL SERVICE CONCERNS MUST BE MADE KNOWN
DURING THE SHOW.
DESCRIPTION OF SERVICE QTY ADVANCED RATE STANDARD RATE ON-SITE RATE SUBTOTAL
a. Fiber Optic Backbone – one pair of single mode fiber with LC connectors from MDF
$1,530 $1,800 $2,118
Room at telco entry to MICE expo hall or meeting room
b. Fiber Optics backbone – one pair of single mode fiber with LC connection between
$1,020 $1,200 $1,412
2 locations
c. Fiber Optics Backbone – one pair of single mode with LC connectors for
$510 $600 $706
connections within 1 meeting room with fibre length less than 50m
LABOUR CALL
a. Labour (applicable to exhibition halls only)
*Straight Time is between 8 AM - 10:00 PM (MON-SUN) including holidays, min 1
hour
*Overtime is after 8 hours of work MIDNIGHT
STRAIGHT TIME OVERTIME
*Midnight is any work between 10:01 PM – 07:59 AM (MON-SUN) including RATE
$50.00/hour $75.00/hour
holidays $150.00/hour
Date/Time:
b.  Set up computer equipment  Set up network
 Configuration assistance
Hub rental deposits returned upon receiving working hub. Unused portion of deposit(s) returned w/final billing. TOTAL
Hub rental(s) must be returned to the Sands Expo & Convention Centre – MICE Service Centre GST 7%
TOTAL PAYMENTS MUST ACCOMPANY ORDER. Credit Card users may fax order to +65 6688-3889. GRAND TOTAL
*** Advanced Rate applies to orders received WITH PAYMENT 21 days prior to the first day of show.***
Notes: 1. the choice of Internet Service Provider (ISP) is at the sole discretion of Sands Event Services.
2. Sands Event Services is the sole provider of all Internet services. The resale of Internet service is strictly prohibited.
3. Sands Event Services reserves the right to append labour to any order if applicable. This includes, though not limited to, troubleshooting and additional assistance.
4. Sands Event Services reserves the right to remove any equipment deemed to be harmful to the network.
5. Sands Event Services does not guarantee the full functionality of specific applications including, though not limited to, VPN; Video Streaming; Net Meeting; Remote
Terminal Services; Citrix; and PC anywhere.
6. Sands Event Services guarantees that Internet services will be delivered no later than one hour before event.
7. Please attach all required floor plans/diagrams.
By signing this order form, you agree to the terms and conditions of the Sands Event Services Internet Department.


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12-Feb 2015 1
LOGISTICS SERVICES – 2015: HIGH-REACH EQUIPMENTS RENTAL SERVICES
GENERAL NOTES AND CONDITIONS:
1. In general, orders for the following services and equipment hire for exhibitions must be submitted to the Centre before the deadline, otherwise a
surcharge of 15% will be imposed on the basic rates.
In addition, on-site orders are subject to a surcharge of 30% of the basic rates. However, the Centre reserves the right not to accept any orders
received and in such cases, the users will be notified.
Deadline for ordering equipments rental services and equipment for exhibitions are as follows: 14 days before 1st day of tenancy
2. All equipment provided by the Centre should only be utilized within licensed venues, exclusively for the specified event.
3. Provision of any services / equipment by the Centre is subject to current stock availability at the time of ordering. Orders will be accepted on a “first
come, first served” basis.
However, the Centre reserves the right not to accept any order received and in such cases, the users will be notified accordingly.
4. If by reason of force majeure, labour difficulties, inventory or any other cause outside the control of the Centre, the Centre is unable to provide all
or any of the services or equipment ordered during the whole or any part of the duration of the event, the hirer’s right shall be limited to refund on
a pro-rata basis of the charges paid for the services or equipment.
5. All equipment operators must possess valid operating license, issued by a recognized local institute / governing body / authority. The Centre’s staff
reserve the rights to conduct random checks on operators
6. The hirer will be responsible for returning all equipment and related materials to the Centre within one hour on the last open day following the
close of the event.
7. The hirer will use the equipment in a careful and proper manner. The hirer shall not make any alterations, modifications, attachments and / or
additions to the equipment.
8. The hirer will be liable for any loss or damage to the equipment arising from the hirer’s negligence, unintentional act or other cause within the
reasonable control of the hirer, its representatives, employees, agents, or invitees. In the event of any loss or damage to the equipment for which
hirer is liable, the hirer will reimburse the Centre for the total cost of making good or replacement.
9. The hirer will be in default if the hirer fails to pay any charges when due or any other indebtedness or fails to return the equipment to the Centre
after use.
10. Insurance Liability – The Centre will not be responsible for any damages to freight / equipments, pilferages or theft of items whilst in storage or
handled by the Centre
11. At any time after a default by the hirer, the Centre may terminate the rental services, by notice to the hirer and repossess the equipment. The hirer
will remain liable for all unpaid charges and the Centre may apply, and retain all or a portion of the hirer’s security / damage deposit as may be
necessary to compensate the Centre for any unpaid charges or damages and expenses incurred on account of default; the Centre may exercise any
other rights occurring to a hirer under any applicable law upon a default by the hirer.
12. Credit card information stipulated above will be used to guarantee the service request on this order form. If for any reason, this service is not
settled at the end of the event, the credit card member whose credit card is noted on this form authorizes the Centre to charge the entire amount
without any prior notification.
13. All orders must be submitted with full payment, together with the required deposit in SGD.
Please make check on bank draft (to be drawn from local banks) payable to Marina Bay Sands Pte Ltd

12-Feb 2015 1
LOGISTICS SERVICES ORDER FORM – 2015: FORM 14B
EXCLUSIVE HIGH-REACH EQUIPMENTS RENTAL SERVICES

(Print Name)
IMPORTANT: TO RECEIVE ADVANCE DISCOUNT PRICES (UNLESS OTHERWISE STATED), SANDS EVENT SERVICES MUST RECEIVE YOUR ORDER WITH FULL PAYMENT BY 5 PM PST 21 CALENDAR DAYS PRIOR
DURING THE SHOW.
MIN ORDER 4 DURATION SUBTOTAL

DESCRIPTION QTY PER HR (SGD) DEPOSIT
HRS DURING ORDERED (SGD)
High-Reach Equipments Rental
Electric Scissors-Lifts w/o Operator
$30/hr
Working Height 10.0m
Electric Articulated Boom lift w/o Operator
$50/hr
Electric Aerial Work Platform w/o Operator
$25/hr
TOTAL
All equipment operators must possess valid operating license, issued by a ON-SITE ORDER CHARGE 30%
recognized local institute / governing body / authority. The Centre’s staff LATE ORDER CHARGE 15%
reserve the rights to conduct random checks on operators.
GST 7%
GRAND TOTAL

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12-Feb 2015 2
PLUMBING/COMPRESSED AIR/WATER/DRAIN SERVICES
INSTRUCTIONS & CONDITIONS – 2015
INSTRUCTIONS AND CONDITIONS
1. SANDS EVENT SERVICES IS THE EXCLUSIVE COMPRESSED AIR/WATER/DRAIN SERVICE PROVIDER. NO OTHER PROVIDER
OR COMPRESSED AIR/WATER/DRAIN SERVICE WILL BE ALLOWED ON THE SHOW FLOOR.
2. All material and equipment furnished by Sands Event Services for these service orders shall remain Sands Event Services
property and shall be removed ONLY by Sands Event Services personnel at the close of the show.
3. Wall, column, and permanent building utility outlets are not a part of booth space and are not to be used by exhibitors.
4. All equipment must comply with state and local safety codes.
5. Prices are based upon current wage rates and are subject to change without notice.
6. Exhibitors are encouraged to make their booth connections within their booth. The standard connector for compressed
air connector for compressed air outlets is a ¼” AMFLO-C1 connector; the standard connector for water is ½” FIP
connector. However, no modification to facility system or equipment is allowed. Exhibitors who are in violation of this
will be charged an hourly service charge to repair system or equipment.
7. Special equipment requiring company engineering or technicians for assembly, servicing, preparatory work and operation
may be executed without Sands Event Services Plumbing personnel. However, if exhibitor requests labour from Sands
Event Services, they will be charged an hourly service charge for these services.
8. Equipment using water must have inlet and outlet properly marked and identified.
9. Unless otherwise directed in writing by exhibitor or his representative, Sands Event Services Plumbing personnel may be
required to cut floor coverings to permit installation of service.
10. Connection rates listed cover bringing service from main line to booth and do not include connecting equipment.
Standard placement for compressed air, water, and drain outlets is at the back wall of line (in-line) and peninsula booths.
For island booths, outlets will be placed in the centre of the booth (or at our discretion) unless we receive a floor plan
indicating the main location where you require your services.
11. Due to the portable nature of the air lines in the Sands Expo & Convention Centre, we recommend that exhibitors supply
a filter or other equipment to limit the moisture or water in lines.
12. Special supplies such as regulators, strainers, traps, and other such specialized equipment as may be necessary for your
booth should be ordered with at least 30 days advanced written notice. Every effort will be made to provide you with all
special requirements.
13. All utility outlets include up to 16 meter of accomplished distance. Use of additional footage or equipment will be
charged at the prevailing labour and material rates.
14. Any of your plumbing services that require electricity or electrical labour to connect and/or operate should be ordered on
the “Electrical Services Order Form”. You will also be charged for electrical outlets for any services which require power
for special plumbing needs, such as pumps, ejectors, and/or compressor outlets.
15. Sands Event Services is the exclusive provider at the SECC for this service. When AFSS is required in your booth, please
order by calling +65 6688-3888. The mailing address is: Marina Bay Sands, Attn: Sands Expo & Convention Centre - MICE
Services Centre, 10 Bayfront Avenue, Singapore 018956.
a) Plan view drawing of the display indicating (by shading) the areas/elements that are covered including stairwells and
their dimensions. Walks, kiosks, showcases or products with less than 20” of clearance from bottom of the deck or
ceiling must be indicated with dimensions.
b) Please send perspective/isometric drawings to better define your display.
16. All on-site plumbing orders are subject to availability of labour and services.
17. All on-site plumbing orders may be delayed due to the nature and requirements of services ordered.

12-Feb 2015 1
PLUMBING/COMPRESSED AIR/WATER/DRAIN SERVICES
ORDER FORM – 2015

(Print Name)
IMPORTANT: SANDS EVENT SERVICES IS THE EXCLUSIVE COMPRESSED AIR/WATER/DRAIN SERVICE PROVIDER. NO OTHER PROVIDER OR COMPRESSED AIR/WATER/DRAIN SERVICE WILL BE ALLOWED ON THE
SHOW FLOOR. TO RECEIVE ADVANCE DISCOUNT PRICES (UNLESS OTHERWISE STATED), SANDS EVENT SERVICES MUST RECEIVE YOUR ORDER WITH FULL PAYMENT BY 5 PM UCT 21 CALENDAR DAYS PRIOR
DURING THE SHOW.
ADVANCED STANDARD ON-SITE RATE SUBTOTAL

ITEM QTY
RATE RATE (QTY X PRICE)
COMPRESSED AIR SUPPLY TERMINATED AT GATE VALVE FITTED WITH 9mm QUICK
CONNECT COUPLING
Max flow rate 60 lit/min @ 5-7 bar (2.1 cfm @ 80-100 psi) [approx. 1HP] $315.00 $370.00 $435.00 $
Max flow rate 120 lit/min @ 5-7 bar (4.2 cfm @ 80-100 psi) [approx. 2HP] $442.00 $520.00 $612.00 $
Max flow rate 180 lit/min @ 5-7 bar 6.3 cfm @ 80-100 psi) [approx. 3HP] $621.00 $730.00 $859.00 $
COMPRESSED AIR SUPPLY TERMINATED AT GATE VALVE FITTED WITH 12mm QUICK
CONNECT COUPLING
Max flow rate 300 lit/min @ 5-7 bar (10.6 cfm @ 80-100 psi) [approx. 5HP] $893.00 $1,050.00 $1,235.00 $
Regulator $200.00 $235.00 $276.00 $
AIR SERVICE: Pressure and flow rate may vary. No guarantee can be made of minimum or maximum pressures. If pressure is critical, exhibitor should arrange to have a pressure
regulator valve installed.
ADVANCED STANDARD ON-SITE SUBTOTAL
ITEM QTY
RATE RATE RATE (QTY X PRICE)
$20/cubic meter $
Water Supply (on consumption) – For Storage Tank ONLY
(or part thereof cubic meter)
WATER SUPPLY POINT TERMINATED AT 12mm DIAMETER GATE VALVE WITH 3m RUN OF
NYLON HOSE
Flow Rate: 10-12 litres per minute at 1-1.2 bar, waste water to be collected by user’s own
waste water container or equipment (water discharge point excluded). $128 $150 $176 $
WASTE WATER COLLECTION TANK WITH PUMP SET AND DISCHARGE HOSE CONNECTED TO
NEAREST DRAINAGE POINT Size: 1200mm (L) x 900mm (H) x 760mm (D).
Discharge flow rate at 20 litres per minute, power supply included. $476 $560 $659 $
STAINLESS WASH SINK UNIT COMPLETED WITH WATER SUPPLY AND WASTE DISCHARGE
PUMP SET
Discharge flow rate at 20 litres per minute, power supply included. $675 $794 $934 $
TOTAL $
DRAINS: Please call to verify drain availability or supplemental charges which may be incurred. This condition pertains GST 7% $
to all Exhibit Halls at the SECC. GRAND TOTAL $
LABOUR RATES (applicable to exhibition halls only)

*Straight Time - $50 per hour minimum of 4 hours from 8 AM – 10 PM, Monday through Sunday including holidays
*Overtime – $75 per hour after 8 hours of work
*Midnight Rate - $150 per hour for any work from 10:01 PM – 07:59 AM.


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12-Feb 2015 2
LAST DAY TO RECEIVE ADVANCE RATE IS 17 AUGUST 2015 FORM 16A
RIGGING / HANGING: TRUSS / THEATRICAL LIGHTING RENTAL ORDER FORM – 2015

(Print Name)
BY SIGNING AND DELIVERING THIS FORM TO SECC, CUSTOMER AGREES TO ALL TERMS AND CONDITIONS PRINTED ON THIS FORM.
IMPORTANT: SANDS EVENT SERVICES IS THE EXCLUSIVE HANGING SIGN/RIGGING PROVIDER AT SECC. NO OTHER PROVIDER OR HANGING SIGN/RIGGING SERVICE WILL BE ALLOWED ON THE SHOW FLOOR AT ANY
TIME. TO RECEIVE ADVANCE DISCOUNT PRICES (UNLESS OTHERWISE STATED), SANDS EVENT SERVICES MUST RECEIVE YOUR ORDER WITH FULL PAYMENT BY 5 PM UCT 21 CALENDAR DAYS PRIOR TO SHOW
OPENING DATE TO ENSURE AVAILABILITY. ALL OTHER ORDERS WILL BE PROCESSED AT THE STANDARD OR ON-SITE RATE. NO CREDITS WILL BE ISSUED ON SERVICES INSTALLED AS ORDERED EVEN THOUGH NOT
USED. ALL ORDERS ARE SUBJECT TO A 7% GST & CANCELLATION FEE. REVIEW INVOICE PRIOR TO DEPARTURE. FOR CREDIT CONSIDERATION, ALL SERVICE CONCERNS MUST BE MADE KNOWN DURING THE SHOW.
ALLOW US TO ASSIST YOU WITH ALL OF YOUR PRODUCTION REQUIREMENTS. FROM THE SMALLEST TO THE LARGEST, WE CAN PROVIDE IT ALL!
 Motorized Hoists / Trussing  Robotics and Conventional Lighting  Dimmers and Controls
 No Shipping Costs for In-house Products  Fully Trained and Professional Staff  Lighting Design Services
 Please check this box if you require professional solution for your production requirements in your event. Our professional production team will approach you for further
assistance.
ADVANCED STANDARD
DESCRIPTION OF SERVICE QTY ON-SITE RATE SUBTOTAL
RATE RATE
a. 300mm x 300mm x 3.05mL(10 ft) Square Aluminium Truss
$240 $282 $332
(include labour for assembly, lifting, derig during normal working hours)
b. 300mm x 300mm x 2.44 mL(8 ft) Square Aluminium Truss
$200 $235 $277
c. 300mm x 300mm x 1.52 mL(5 ft) Square Aluminium Truss
$120 $141 $166
d. 300mm x 300mm Truss connection block
$80 $94 $111
e. Chain Master 1 ton Motor Hoist (c/w motor controller)
(inclusive of use of rigging eyelet, labour for assembly, lifting, de-rig during normal $650 $765 $900
working hours)
f. Rigging Point (inclusive of use of rigging eyelet, 1 ton manual chain hoist, labour
$450 $529 $623
for assembly, lifting, derig during normal working hours)
g. Hook Up ONLY (inclusive of use of rigging eyelet, and labour for lifting, derig
during normal working hours only, manual chain hoist and accessories to be $200 $235 $277
provided by customer)
RIGGING WORK SCHEDULE TOTAL
Please indicate in the box below for the rigger booking schedule and contact person requested by the customer to carry out
the work above. ‘Normal Working Hours’ stated in the order form above refers to the licensed move-in period of the event
and do not apply to overnight work. Marina Bay Sands reserves the right to charge customer for additional labour if work GST 7%
cannot commence as per schedule due to no show of the customer or delay in customer’s own setup schedule. Rescheduling
will be allocated based on the next available slot if there is a no show of 30minutes or more from the stipulated schedule.
On-site or overtime charges will prevail. No refund is allowed. GRAND TOTAL
Please check this box if you have sent your booth visuals to us.
Rigger Booking Schedule
Customer Company Name Contact Person On Site Rigger Location/ Booth Preferred handover date & time
(Subject to final schedule of Marina Bay Sands)
Email Contact Local Contact No. (if any)
Special Request (if any)
All orders are subject to a cancellation fee if CANCELLED within 21 calendar days prior to show opening date. All services delivered on site cannot be cancelled nor be refunded.
All prices are subject to change without prior notice. All services provided under this standard service order forms are intended to be used by the customer for a continuous rental
period of not more than seven (7) days unless otherwise stated. The Centre reserves the right to apply a surcharge for early activation and/or extended usage of the services. A
surcharge is also applicable if the customer requests the Centre to handover the service outside the license period.
PAYMENT MODE Credit card information will be used to guarantee the service request on this order form. (Will be used for any and all Sands Event Services you order in addition
to those listed on this form.)
 Cheque/ Telegraphic No. _________________________ MAKE PAYABLE TO: MARINA BAY SANDS PTE LTD. MUST BE RECEIVED 14 DAYS PRIOR TO EVENT
START DATE.
Finance Non-Gaming Department Reference: Please include the event/event date to security issues.
10 Bayfront Avenue during Telegraphic Transfer. Failure to do so will
result with the wire transfer not properly crediting to
Singapore 018956
your event account.
 Cash (only applicable for onsite orders)
Reference: Please include the show name at the back of the
NOTE: Organisation will be responsible for the
cheque. Failure to do so will result in cheque not properly
payment of all charges incurred from the bank.
crediting to your event account.
12-Feb 2015 1
LAST DAY TO RECEIVE ADVANCE RATE IS 17 AUGUST 2015 FORM 16B
RIGGING: HANGING SIGN SERVICES ORDER FORM - 2015

(Print Name)
BY SIGNING AND DELIVERING THIS FORM TO SECC, CUSTOMER AGREES TO ALL TERMS AND CONDITIONS PRINTED ON THIS FORM.
IMPORTANT: SANDS EVENT SERVICES IS THE EXCLUSIVE HANGING SIGN/RIGGING PROVIDER AT SECC. NO OTHER PROVIDER OR HANGING SIGN/RIGGING SERVICE WILL BE ALLOWED ON THE SHOW FLOOR AT ANY TIME. TO
RECEIVE ADVANCE DISCOUNT PRICES (UNLESS OTHERWISE STATED), SANDS EVENT SERVICES MUST RECEIVE YOUR ORDER WITH FULL PAYMENT BY 5 PM UCT 21 CALENDAR DAYS PRIOR TO SHOW OPENING DATE TO
ENSURE AVAILABILITY. ALL OTHER ORDERS WILL BE PROCESSED AT THE ON-SITE RATE. NO CREDITS WILL BE ISSUED ON SERVICES INSTALLED AS ORDERED EVEN THOUGH NOT USED. ALL ORDERS ARE SUBJECT TO A 7% GST &
CANCELLATION FEE. REVIEW INVOICE PRIOR TO DEPARTURE. FOR CREDIT CONSIDERATION, ALL SERVICE CONCERNS MUST BE MADE KNOWN DURING THE SHOW.
INFORMATION AND INSTRUCTIONS – HANGING ITEMS
• Sands Event Services is responsible for hanging, assembly, and operation of all electrical and non-electrical hanging items within the Sands Expo & Convention Centre. Display
companies or exhibitor’s representative may supervise these activities.
• All services provided under this standard service order forms are intended to be used by the customer for a continuous rental period of not more than seven (7) days unless
otherwise stated. The Centre reserves the right to apply a surcharge for early activation and/or extended usage of the services. A surcharge is also applicable if the customer
requests the Centre to handover the service outside the license period.
• For safety reasons, all signs will be hung by Marina Bay Sands in-house rigging team.
• Items must include blueprints or drawings with detailed information, which must include orientation in booth, pick points for hanging, and assembly instructions.
• All items must be in working order, structurally sound, and in accordance with applicable codes.
• There will be a 30% service charge for orders for hanging applications that are placed on site.
• IMPORTANT: You should contact your general service contractor for shipping instructions for all hanging items.
BASIC BANNER/SIGN PACKAGES
STANDARD ON-SITE TOTAL
ITEM QTY ADVANCED RATE
RATE RATE (QTY X PRICE)
Signware Banner Hanging Service (applicable to banners produced by Marina Bay Sands only)
A lead time of 10 working days required. Wire and supporting tube included. Maximum size 4m (L) weight less than 20Kg. $200 $235 N.A.
Production of banner excluded.
Single-sided digital vinyl prints for signware banner (per sqm). A lead time of 10 working days required,
$80 /m² $94 /m² N.A.
artwork to be provided by client.
Double-sided digital vinyl prints for signware banner (per sqm) A lead time of 10 working days required,
$110 /m² $129 /m² N.A.
artwork to be provided by client.
Maxima backdrop 3m (height) $100 /m run $118 /m run $138 /m run
Banners hanging charge for self-bringing banner (Total weight less than 20kg and smaller than 4MX4M in
$425 $500 $715
size)
TOTAL
SIGN SIZE/CONFIGURATION
ELECTRICAL  NON-ELECTRIC SIGN  LIGHTING TRUSS  OTHER  GST 7%
POWER REQUIREMENTS: ____________ AMP OR WATTS ___________ VOLTAGE GRAND TOTAL
PRINT, PLOTS, OR DRAWINGS MUST BE PROVIDED
LABOUR AND EQUIPMENT RATES FOR HANGING APPLICATIONS

LABOUR RATES (applicable to exhibition halls only):
*STRAIGHT TIME = $50/hour, Mon – Sun including holidays, 8 AM to 10 PM, minimum of 4 hours
*OVERTIME = $75/hour, after 8 hours of work
*MIDNIGHT = $150/hour, any work from 10:01 PM to 07:59 AM
Labour to dismantle will be based on half of the installation time and will be automatically applied to your invoice. Supervision – A 20% supervision fee will be charged when Sands Event Services personnel are not
working under the direct supervision of the exhibitor or exhibitor representative.
SERVICE REQUESTED: Date: _________________________ Time: ___________________ No. of Persons __________ (3 person minimum for rigging)
SEE SANDS EVENT SERVICES “SCOPE OF WORK” ON PAGE 4 FOR INFORMATION ON EXCLUSIVE LABOUR SERVICES.
EQUIPMENT (without operator, minimum 4 hrs usage)

BOOMLIFT - $50 PER HOUR SCISSOR LIFT - $30 PER HOUR ELECTRIC AERIAL WORK PLATFORM - $25 PER HOUR
• Please provide drawing with detailed information, including engineering approval, booth dimensions, orientation, pick points, and assembly instructions.
• In order for us to hang your sign to the proper height, please provide the measurements from the floor to the top of the sign.
• MBS Event Services reserves the right to refuse to hang any application if they deem it unsafe, for specific questions concerning hanging applications, please call +65 6688-3888.
All orders are subject to a cancellation fee if CANCELLED within 21 calendar days prior to show opening date. All services delivered on site cannot be cancelled nor be refunded. All
prices are subject to change without prior notice.
PAYMENT MODE Credit card information will be used to guarantee the service request on this order form. (Will be used for any and all Sands Event Services you order in addition to
those listed on this form.)
 Cheque Payment:
All cheques should be crossed and made payable to  Telegraphic Transfer:  Credit Card Payment:
Marina Bay Sands Pte Ltd Please make payment to: Please fill up the Credit Authorisation Form and
All payments must be sent directly to: Bank Name: DBS Bank Ltd submit together with front and back of the credit
Marina Bay Sands Pte Ltd A/C No.: 003-909346-2 card.
Accounts Receivable A/C Name: Marina Bay Sands Pte Ltd Note: To omit the 3 digit CVV/CVC numbers at the
Finance Non-Gaming Department Swift Code: DBSSSGSG back of the credit card due to security issues.
10 Bayfront Avenue Reference: Please include the event/event date
Singapore 018956 during Telegraphic Transfer. Failure to do so will  Cash (only applicable for onsite orders)
Reference: Please include the show name at the back of the result with the wire transfer not properly crediting to
cheque. Failure to do so will result in cheque not properly your event account.
crediting to your event account. NOTE: Organisation will be responsible for the
payment of all charges incurred from the bank.
12-Feb 2015 1
TELECOMMUNICATIONS INSTRUCTIONS & CONDITIONS - 2015
INSTRUCTIONS AND CONDITIONS
1) The Sands Expo & Convention Centre and Sands Event Services shall not be liable for, and hereby released from, any special, indirect, incidental, or
consequential damage; including without limitation, the following: lost profits, damage to business reputation, lost opportunity or commercial loss of any
kind to the customer which results from the use (or the inability to use) any of the services or equipment which is contemplated herein, or from the
breach by the SECC, Sands Event Services, or any of their employees, agents or contractors.
2) Cancellation: All orders are subject to a 50% cancellation fee if cancelled within 21 calendar days prior to show opening date.
3) All charges are subject to change without prior notice.
ADDITIONAL CHARGES/FEES:
• Call Detail Charges – Local call, operator-assisted, and 800 calls will be charged a minimum of $1.00 per call. All long-distance and international calls are
charged based on the prevailing rates.
• Instruments – Instruments with attachment line must be returned to the MICE Customer Service Desk within one hour following the close of the event.
Exhibitors who do not return their instruments will be charged: $300 for single-line instruments and $1000 for multi-line and polycom instruments.
• Labour Charges – Labour between the hours of 8:00 AM and 10:00 PM Monday – Sunday, including holidays (minimum 1 hour work) will be at the Straight
Time labour rate. After 8 hours of work, Overtime labour rate applies. Any work from 10:01 PM – 07:59 AM, will be at the Midnight labour rate.
LABOR RATES: Straight Time = $100/hour Overtime = $150/hour Midnight = $300/hour

GST Registration No. M90364464C.
12-Feb 2015 1
FORM 18
LAST DAY TO RECEIVE ADVANCE RATE IS 17 AUGUST 2015
TELECOMMUNICATIONS SERVICES ORDER FORM - 2015

(Print Name)
IMPORTANT: SANDS EVENT SERVICES IS THE EXCLUSIVE TELECOMMUNICATIONS SERVICES PROVIDER AT SECC. NO OTHER PROVIDER OR TELECOMMUNICATIONS SERVICE WILL BE ALLOWED ON THE SHOW
FLOOR AT ANY TIME. TO RECEIVE ADVANCE DISCOUNT PRICES (UNLESS OTHERWISE STATED), SANDS EVENT SERVICES MUST RECEIVE YOUR ORDER WITH FULL PAYMENT BY 5 PM UCT 21 CALENDAR DAYS
PRIOR TO SHOW OPENING DATE TO ENSURE AVAILABILITY. ALL OTHER ORDERS WILL BE PROCESSED AT THE STANDARD OR ON-SITE RATE. NO CREDITS WILL BE ISSUED ON SERVICES INSTALLED AS ORDERED
EVEN THOUGH NOT USED. ALL ORDERS ARE SUBJECT TO A 7% GST & CANCELLATION FEE. REVIEW INVOICE PRIOR TO DEPARTURE. FOR CREDIT CONSIDERATION, ALL SERVICE CONCERNS MUST BE MADE
KNOWN DURING THE SHOW.
FORM INFORMATION: (Please read carefully)

• BEFORE TELEPHONE LINES ARE INSTALLED, A CREDIT CARD MUST BE ON FILE. PLEASE FILL OUT THE “CREDIT CARD ATHORIZATION FORM”. THE CREDIT CARD WILL BE USED
TO INVOICE TELEPHONE CALLS THAT EXCEED THE DEPOSIT OR TO CREDIT ANY UNUSED PORTION OF YOUR DEPOSIT.
• PRE-PLANNING CAN SAVE YOU MONEY. Telephone lines are dropped with the main power drop into booth. PLEASE INDICATE ALL TELEPHONE LINE LOCATIONS BY FILLING
OUT THE LOCATION GRID. Failure to notify Sands Event Services of telephone location will result in a charge on a time and material basis to relocate line.
• Telephone service which is pre-ordered cannot be guaranteed prior to one day before event opening due to temporary conditions which exist during set up. Orders that
are placed after the cut-off date will be handled on a first-come, first-serve basis. Orders placed at show site cannot be guaranteed. Instruments should be picked up at
MICE Customer Service Desk.
• Instruments will not be delivered to your booth. Instruments should be picked up at MICE Customer Service Desk.
SUBTOTAL
ITEM QTY ADVANCED RATE STANDARD RATE ON-SITE RATE
(QTY X PRICE)
NORTEL IP PHONE
$221 $260 $306
(LOCAL CALLS ONLY/ELECTRICAL SOCKET INCLUDED)
NORTEL IP PHONE $238 $280 $329

(INTERNATIONAL ACCESS/ ELECTRICAL SOCKET INCLUDED) Excludes $200 deposit Excludes $200 deposit Excludes $200 deposit
ANALOGUE VOICE/ FAX LINE (LOCAL TRANSMISSION ONLY,

$221 $260 $306
HANDSET/ FAX MACHINE NOT INCLUDED)
ANALOGUE VOICE/ FAX LINE (INTERNATIONAL TRANSMISSION, $238 $280 $329

HANDSET/ FAX MACHINE NOT INCLUDED) Excludes $200 deposit Excludes $200 deposit Excludes $200 deposit
ANALOGUE LINE FOR CREDIT CARD OR NETS SERVICE

(CREDIT CARD/ NETS MACHINE NOT INCLUDED. The machine needs to $221 $260 $306
prefix a digit 9 in front for outgoing)
ISDN2 DIGITAL LINE
$255 $300 $353
WITH NETWORK TERMINAL (NT)
NORTEL IP BASED TELECONFERENCING SYSTEM
with phone line – (IDD charges apply based on $442 $520 $612
consumption inclusive of SGD200 deposit)
TOTAL
GST 7%
GRAND TOTAL
NOTE: A Service Location Plan (Form 3) must be submitted to process electrical orders.
Preferred handover date & time of the equipment and/or service requested should also be included.

PAYMENT MODE Credit card information will be used to guarantee the service request on this order form. (Will be used for any and all Sands Event Services you order in addition
to those listed on this form.)

bank.
12-Feb 2015 2
Booth Giveaways and Raffle Form
Deadline: 21 August
It is required that you notify HIMSS of your intention to raffle or give away any item.
Booth Giveaways
Booth giveaways are effective selling tools when tied to your company’s marketing strategy.
Please keep in mind these rules and regulations when planning your booth giveaway:
• Balloons of any kind are prohibited in Marina Bay Sands.
• All food being sold from booth, must be purchased from Marina Bay Sands.
Booth Raffles
Booth raffles that are extensively promoted draw excitement and traffic to your booth.
Please keep in mind the following rules when conducting your raffle drawing.
• All promotional activity must be conducted within the confines of your booth space.
• Aisles cannot be obstructed as a result of your promotional activity.
• Ready access to nearby booths must be maintained at all times.
• Sound level must be kept below 75 decibels.
• Your booth must be large enough, and your booth structure must be oriented so that the crowd can be
accommodated within your booth space.
• The use of megaphones, loudspeakers, or public address systems is prohibited.
• Speakers must face into the booth itself and not into the aisles or into neighboring booths.
• Live music is prohibited.
• Exhibiting companies, and their officers, directors, employees, agents, and others working on the
exhibitor’s behalf are expected to conduct themselves in a professional manner at all times.
We will contact you immediately only if your raffle and/or giveaway item is NOT approved.
Please PRINT all information except signature.
Booth giveaway(s):
Item:_________________________________________________________________________
Item:_________________________________________________________________________
Item:_________________________________________________________________________
Booth Giveaways and Raffle Form

Booth raffles(s):
Item:_________________________________________________________________________
Date and Time of raffle: __________________________________________________________
Item:_________________________________________________________________________
Date and Time of raffle: __________________________________________________________
Exhibiting Company: _____________________________________________ Booth #: ________
Contact Person: ________________________________________________________________
Phone: ___________________________________________ Email: _______________________
I/We have read the guidelines for demonstrations and promotional activity outlined on this page, and on
the back of your exhibit space contract. I/We agree to comply with those guidelines, and understand that
failure to do so will result in a loss of exhibitor points. I/We assume all liability, and to indemnify and hold
harmless and HIMSS AsiaPac from and against any and all liability and claims
Signature: ____________________________________________________________________
E-mail to:
Simon Lin at [email protected]
Logistics Movement
Logistics Movement
Official Freight Forwarder
No. 5 Changi North Way, 3rd Floor,
Singapore 498771
Contact: Serena Kum
Tel: +65 6571 5644
Fax: +65 6214 9592
Email: [email protected]
On-site Storage
No storage space will be provided on-site, direct arrangement should be made with the Official Freight
Forwarder; exhibitors are not to store such items within the exhibition halls. The organizer reserves the
right to remove/dispose of any carton, cases and/or packing materials left in the exhibition halls. Any cost
incurred will be borne by the exhibitor.
For Shipping information, please refer to the:

General Freight Forwarding Information
Freight Instructions
Vehicle Entry Permit

Please note that if you, your supplier or contractor needs to access to the unloading/loading bay at the
Sands Expo And Convention Center. It is mandatory to submit the Goods Vehicle Temporary Entry Permit as
per the following submission procedures.
Submission Procedures
This Entry Permit should be submitted to MICE Logistics Team, at least a day prior to the required
date. The cut off time is 1500 hrs.
Please email the completed Entry Permit to [email protected]
For assistance, please contact 8138 9867 MICE MSO
The Entry Permit will be emailed back to the delivery agents.
The endorsed Entry Permit must be prominently displayed at the vehicle windshield prior to entry
SANDS EXPO AND CONVENTION CENTER
GOODS VEHICLE TEMPORARY ENTRY PERMIT
1. Application Details (Vendors, Contractors and Delivery Agents’s to fill-up) Date : / / (dd/mm/yy)
Requested by : Company :
Person in Charge :
Contact Number :
Event Name :
Estimated Time of Arrival Vehicle Details

(Please Tick) (Please Tick) Driver’s
Entry Date
S/N Contact
dd/mm/yy 08:00hrs 12:00hrs Others Crane Others
Vehicle Trailer / Details
to to (Please Lorry / (Please
12:00hrs 18:00hrs No. Container
Specify) Lorry / Van Specify)
1.
□ □ □ □
2.
□ □ □ □
3.
□ □ □ □
4.
□ □ □ □
5.
□ □ □ □
2. Rules and Regulations
- No Passenger vehicle is allowed access into the Center’s Loading Docks / Halls.
- This Entry Permit is entitled to a single Goods Vehicle entry only.
- For consignments requiring mechanical aids, MICE Logistics Team needs to be informed in-advance.
- The Goods Vehicle must be removed from the Center’s Loading Docks / Halls immediately upon loading / unloading operations. No parking
in the Center’s Loading Docks / Halls is allowed.
- MICE Logistics team will not be responsible for any missing or damaged goods, or whatsoever, whilst storage or handling of the goods in
the property by the delivery agents.
- All debris and waste materials must be removed by the respective delivery agents.
- Strictly no dumping is allowed in the Center’s premise.
- The Center’s Loading Docks operating hours are from 0800 – 1800hrs, from Mondays to Sundays.
- Cash card Gantry system is in operational, when accessing the Centers Loading Dock / Halls Charges (1) First 45mints no charges
- (2) Next 15mits S$8.00 (3) Per half hour block thereafter S$10.00 (4) Maximum per 24hrs S$26.00
- This Entry Permit should be submitted to MICE Logistics Team, at least a day prior to the
Note: required date. The cut off time is 1500 hrs.
- Please email the completed Entry Permit to [email protected]
For assistance, please contact 8138 9867 MICE MSO
- The Entry Permit will be emailed back to the delivery agents.
- The endorsed Entry Permit must be prominently displayed at the vehicle windshield prior to entry
3. For Official use only

Reviewed By : Approved for Entry into Expo Hall / Loading Dock:
□ Level 1-Expo Hall A

MICE Logistics Team
Approved by : □ Basement 2-Expo Hall D

Date :
□ Basement 4 – MICE Loading Dock
HEIGHT LIMIT AT 4.25 Meters
□ Others ___________________
DEADLINE:
4 Weeks Before Show
Show Name : HIMSS AsiaPac (Digital Healthcare Week) 2015

Show Dates : 7 - 9 September 2015
Show Venue : Marina Bay Sands
City, Country : Singapore
FREIGHT INSTRUCTIONS
THIS FORM MUST BE COMPLETED AND RETURNED BY EVERY EXHIBITOR
We advise AGILITY FAIRS & EVENTS LOGISTICS PTE LTD, the Official Forwarding Agent and On-Site Installation Contractor that we
shall be shipping the following for the event, and we instruct Agility Fairs & Events Logistics Pte Ltd to customs clear and deliver the
goods to our stand:
No. of
Description of contents Dimensions (metres) Weight (kg)
pieces
We also note and understand the following:

1. DEADLINE FOR SHIPMENT
Arrival of films and video tapes by courier service : 27 - 31 August 2015
Receipt of documents for seafreight consignments : 17 August 2015
Receipt of documents for airfreight consignments : 20 August 2015
Arrival of seafreight consignments : 24 - 27 August 2015
Arrival of airfreight consignments : 27 - 31 August 2015
Receipt of Catalogues/Brochures and Radio/Telecommunication Exhibits : 6 Weeks before show
Receipt of Product Catalogues for Medical Equipment : At least 1 month prior to show
2. CONSIGNMENT INSTRUCTIONS
i. All exhibition goods either by sea freight or airfreight, must be consigned “Freight Prepaid” as follows:
Consignee: AGILITY FAIRS & EVENTS LOGISTICS PTE LTD
No. 5 Changi North Way, 3rd Floor, Singapore 498771
Tel: (65) 6500 0250 / Fax: (65) 6214 9592 / 6214 9593
For: HIMSS AsiaPac (Digital Healthcare Week) 2015
All documents such as the Bill of Lading and Airway Bill must show the consignee as above.
ii. All exhibition goods by courier must be consigned “Freight Prepaid”. For shipping instructions please contact us for
consignee details.
3. INSURANCE
It is the responsibility of each exhibitor to arrange Marine (Transport) Insurance covering transport to the exhibition, during the
exhibition, and the return of the exhibits to domicile, including the period the exhibits are handled by Agility Fairs & Events
Logistics Pte Ltd, and also ensure that Transport Insurance is arranged for exhibits sold locally.
All business is transacted strictly in accordance with our General Trading Conditions. A copy is available upon request
We also inform Agility Fairs & Events Logistics Pte Ltd that we will be using the services of the company below to freight our exhibits from
_____________________________ (country). Name of Freight Forwarder from origin: _________________________________________
Contact Person: ______________________________________________ Tel: _______________________________________________
Fax: ____________________________________________ E-mail: ________________________________________________________
Authorised by: Booth No: ______________

Send this form to:
AGILITY FAIRS & EVENTS LOGISTICS PTE LTD
Name No. 5 Changi North Way, 3rd Floor
Designation Singapore 498771
Company Tel: (65) 6571 5644 / 6500 0250
Fax: (65) 6214 9592 / 6214 9593
Contact: Ms Serena Kum
Address E-mail: [email protected]
www.agility.com/fairsevents
Tel Fax
Signature & Date
SHIPPING INSTRUCTIONS
HIMSS AsiaPac (Digital Healthcare Week) 2015

7 - 10 September 2015
Marina Bay Sands
Singapore
Presented by

Co. Reg. No. 198701172E
No 5 Changi North Way, 3rd Floor
Singapore 498771
Tel. +65 6500 0250 • Fax +65 6214 9592 / 6214 9593
[email protected] – www. a g i lit y. c o m
Contact:
Ms Alice Lum
AGM (Sales)
Tel. +65 6571 5606 • Fax. +65 6214 9592 / 6214 9593
[email protected]
HIMSS AsiaPac (Digital Healthcare Week) 2015 • 7 - 10 September 2015 • Marina Bay Sands • Singapore
DEADLINES
Arrival of films and video tapes/discs by

27 - 31 August 2015
COURIER
Copies of Bill of Lading and the Commercial

Invoice and Packing List for SEAFREIGHT 17 August 2015
consignments
Arrival of exhibits shipped by SEAFREIGHT 24 - 27 August 2015
Copies of Commercial Invoice and Packing List

20 August 2015
for AIRFREIGHT consignments
Arrival of exhibits shipped by AIRFREIGHT 27 - 31 August 2015
DEADLINE FOR DISPATCH OF DOCUMENTS (PRE-ALERTS)
To ensure no delays or undue inconvenience for customs clearance on arrival, it is imperative that copy of the
vessel/flight details with master air waybill / ocean bill of lading detail be forwarded well in advance before the
arrival of shipments according to the stipulated deadlines above. Agility will not be responsible for any delays
and any port/airport storage charges will be re-charged at cost. For late submission of documents, a penalty
fee of minimum S$100.00 per exhibitor/consignment will be imposed.
Pre-alerts must be forwarded to us:

Tel. +65 6571 5606 • Fax. +65 6214 9592 / 6214 9593
Contact: Ms Alice Lum
Email: [email protected]
DOCUMENT & CONSIGNMENT INSTRUCTIONS
1. SEAFREIGHT
We need the following documents not later than 17 August 2015.
2 originals and 3 copies of Bill of Lading

3 copies of Commercial Invoice/Packing List
1 copy of Insurance Policy (if insured)
All seafreight consignments must arrive at Singapore Port by 24 - 27 August 2015
2. AIRFREIGHT
We need the following documents not later than 20 August 2015.
2 originals and 3 copies of Airway Bill

3 copies of Commercial Invoice/Packing List
1 copy of Insurance Policy (if insured)
All airfreight consignments must arrive at Singapore airport by 27 - 31 August 2015
1
BLE/170415
Agility Fairs & Events Logistics Pte. Ltd . Co. Reg. No. 198701172E
No 5 Changi North Way, 3rd Floor, Singapore 498771
Tel. +65 6500 0250, Fax +65 6214 9592 / 6214 9593
[email protected] w w w . a g i l i t y. c o m
NOTE:- Singapore Customs are strict and thorough in their examination of goods. All packages can be
expected to be opened and contents checked against the Combined Commercial Invoice & Packing List.
Customs fines will be imposed on the exhibitor in cases of Undervaluation, Non-declaration, and
Erroneous declaration. In such cases, Agility shall not be responsible for any delay in clearance. Customs fines
and extra expenses incurred shall be borne by the exhibitor. Exhibitors are therefore strongly reminded to
declare the true market value of their goods and be extremely careful in their preparation of documents.
(A 10% outlay commission will be imposed on all “Freight Collect” consignments).
SHIPPING INSTRUCTIONS
1. All exhibition goods by AIRFREIGHT and SEAFREIGHT must be sent “Freight Prepaid” to:

rd
No. 5 Changi North Way, 3 Floor
Singapore 498771
All documents such as Bill of Lading and Air waybill must show Agility Fairs & Events Logistics Pte Ltd as
the consignee.
2. COURIER CONSIGNMENTS
All courier shipments smaller than 50cm X 50cm X 50cm must be consigned to the following address:-

rd
Singapore 498771
Ms Alice Lum
Tel. +65 6571 5606
All courier shipments exceeding 50cm X 50cm X 50cm must be consigned to the following address:-

No. 5 Changi North Way, 1st Floor
Singapore 498771
Ms Alice Lum
Tel. +65 6571 5606
Notes:
- All consignment must be shipped on “Free-Domicile” basis i.e. all duties and
taxes for consignments must be paid by sender in country of origin PRIOR export.
- Agility reserves the right to REJECT consignment that is not duty/tax paid
upon arrival at our premises in Singapore.
- A fax pre-alert shall be sent to us indicating the Courier Airway Bill numbers, Courier
Company, Name of Exhibition/Event, your contact details for us to assist further.
- Freight and other relevant charges paid by us on behalf of exhibitor will be subject to a
10% service charge.
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CASE MARKINGS
For easy identification, all packages shall be marked as follows:

c/o Agility Fairs & Events Logistics Pte Ltd
Name of Exhibitor : _____________________
Stand Number : _____________________
Case Numbers : _____________________
Gross Weight/Net Weight : _____________________
Dimensions : _____________________
PACKING
Exhibitors are advised to provide strong packing cases for the transportation of the exhibits. The packing of the
exhibits are to withstand external elements as well as movements during full transportation and handling.
For main exhibits, we recommend sturdy returnable type of cases to be used for return or onward transport.
Exhibitors should also take necessary precautions against rain, especially when the return exhibits are to be
packed with original packing materials. Cardboard cartons should be avoided if they are intended for return
shipping. Agility will not be responsible for damages and claims arising out of improper packing.
CUSTOMS REGULATIONS
a. BANKER’S GUARANTEE UNDER THE TEMPORARY IMPORT SCHEME (TIS) IN SINGAPORE
Under the T.I.S., a Bank Guarantee is required by the Singapore Customs to cover the potential Goods &
Services Tax (GST). Goods for exhibitions may be imported 3 weeks prior to the exhibition and re-exported
within 3 weeks of the closure of the exhibition.
Request for extension of these periods must be made in writing (with reasons stated) and approval will be
granted on a case by case basis.
As an alternative to the T.I.S., exhibitors can have their goods imported into Singapore by utilising the ATA
Carnet. Please check with your local Chamber of Commerce on its application.
b. TEMPORARY IMPORTATION (CONVERSION OF TEMPORARY IMPORT TO PERMANENT

IMPORT STATUS)
Exhibits imported under the T.I.S. but are subsequently not re-exported shall require conversion to
permanent import permit.
c. PERMANENT IMPORTATION
All goods sold, disposed, or given away or not re-exported at the end of the exhibition will be subject to a
GST of 7% of the CIF value.
d. CUSTOMS-SEALED CONTAINERS
All containers sealed by customs are subject to customs supervision prior to unstuffing (excluding
weekends and public holidays). Breaking of seals without permission is a serious violation of customs
regulations and offenders are subject to heavy fines. Imposition of fines (if any) will be borne by the
exhibitors.
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SOLD EXHIBITS
Charges will apply for handling from exhibition stand to venue loading bay. Please contact us for charges
relating to onward services.
All duties/taxes/GST payable/disposal of debris/conversion of temporary import to permanent import fee will be
for the account of the exhibitor/buyer/their appointed forwarder.
SPECIAL LICENSES & PERMITS
Administrative fees will apply for application and endorsement of licenses/permits from relevant Government
departments (AVA, IDA, HSA, MDB, AEB & etc).
RETURN INSTRUCTION
It is imperative that all exhibitors complete and sign the Return Shipping Instruction. Exhibitor should either visit
our site office or contact our Agility representative at the earliest opportunity to complete their disposal
instructions. If there is any amendment to the return instruction, the exhibitor will have to provide Agility with the
revised instruction immediately.
If the exhibitor has sold their exhibits to a 3rd party during the event it is the SOLE responsibility of the exhibitor
to oversee the collection of their exhibits. Agility will not accept responsibility for any loss or damage.
CARGO HANDOVER
Exhibitors must contact Agility to arrange for any handover of cargo. They will have to handover cargo to Agility
together with Agility’s Cargo Handover forms before they leave the exhibition. Agility will not be held responsible
for any sort of loss or damage incurred due to an exhibitor not completing or signing the forms correctly.
UNATTENDED CARGO AT CLOSE OF EVENT
Complete return instructions must be provided by agent or exhibitor to Agility prior to the show closing. Failure
to do so will result in transfer of consignment to Agility warehouse and any such movements will be subject to
additional transportation and warehouse storage charges.
DISPOSAL
Upon delivery of your goods during move in, please inform us if your cases are not required to be redelivered to
your booth after the show so that we can arrange for disposal. Fees for disposal shall be charged to exhibitors
who require Agility for such service.
RE-EXPORT TIMEFRAME
After the close of the exhibition, re-export may take at least 3 weeks from the close of the show depending on
the region and space availability in airlines or shipping lines. For air freight export, it would take at least 2 weeks
from close of the show. For urgent re-export, surcharges will apply, please let us know in advance.
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Tel. +65 6500 0250, Fax +65 6214 9592 / 6214 9593
IMPORTATION OF RADIO / TELECOMMUNICATION EXHIBITS
Any radio or telecommunication equipment brought in for the exhibition must receive prior approval by the
Infocomm Development Authority of Singapore.
A copy of the exhibit catalogue/brochure with the full specifications, together with the full details of your
intended demonstrations must be submitted to us not later than 6 Weeks before show in order for us to apply
for the necessary permit with the Authority.
The static display of such equipment at the exhibition is normally permitted when approved by the Infocomm
Development Authority of Singapore, for entry into Singapore. However, a special approval must be sought for
such equipment to be demonstrated at the exhibition or within Singapore.
Such telecommunication equipment’s should not be uplifted unless approval has been sought.
INSURANCE
We would like to advise that it is the responsibility of each exhibitor to arrange Marine (Transport) Insurance
covering transport to the exhibition, during the exhibition, and the return of the exhibits to domicile, including the
period the exhibits are handled by Agility Fairs & Events Logistics Pte Ltd, and also ensure that Transport
Insurance in arranged for exhibits sold locally.
Our tariff is computed on the basis of volume and weight and has no correlation with the value of exhibits, it
follows that the cost of insurance cover is not included in our charges.
Upon written instructions, AGILITY FAIRS & EVENTS LOGISTICS PTE LTD can assist to arrange insurance
coverage at competitive premiums.
All business is transacted strictly in accordance with our General Trading Conditions. A copy is available upon
request.
MARINA BAY SANDS FLOOR LOADING CAPACITY
Exhibition Hall : 12 KN/sqm

Meeting rooms : 5 KN/sqm
Pointed or Dynamic Loads need special permits by the Centre and are restricted to special locations.
Exhibits exceeding the above stated capacity may require steel plates, as per Marina Bay Sands
regulation.
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Health Sciences Authority Regulation for Medical Devices

With effect from 01 January 2012, unless exempted from product registration, all medical devices, for display at
exhibitions will require a 14-days approval process by HSA prior to import, including class A, B, C, and D
medical devices and all accessories that are imported and supplied must meet one of the criteria below:
• Listed on the Singapore Medical Device Register (SMDR);

• Listed on the Transition List; OR
• Authorized via one of the Authorization Routes (The appointed Official Freight Forwarder)
For consignments that include Medical Devices/ Medical Devices with laser applications, Product
Catalogues and H.S. Code Descriptions must be submitted to us at least 4 Weeks prior to exhibition or
conference.
All Medical devices will still have to be sent for approval (14 working days) from HSA before display. Please
note that HSA cannot guarantee that the shipment will not be held up at customs for non-compliance of any
individual item to the current regulations.
Do note that license and processing charges will apply for all applications to HSA for importation of medical
devices for exhibition purposes.
Medical Device Guidance
Supply of unregistered medical devices is prohibited under the Health Products Act. In order to supply an
unregistered medical device, prior approval from HSA shall have to be sought. Supply for non-clinical purpose
includes any form of use other than use or administration on humans.
Examples of such uses include the display of the medical device at an exhibition. In order to supply a medical
device which is not registered for non-clinical purpose, approval has to be first obtained from the Authority.
Application Data Requirements
An application shall be accepted for review by HSA if the following documents shall be submitted together with
the application form (Ref number: MDSA-NC1):
List of medical devices, including the following details,

o Product Owner of the medical device
o Proprietary name or description of the medical device
o Quantity to be imported
o Non-clinical purpose
o Consignee details
• Intended purpose, as stated in the Instruction for Use, Product Insert, or Operations Manual by the
product owner,
• A copy of the medical device label, including a statement to the effect ‘for supply for non-clinical
purpose only’.
Failure to submit any of the above documents shall render the application invalid and shall be rejected. The
application is subject to a fee payment which is applicable. If you require further advice or clarification, please
do not hesitate to contact us.
The medical device shall only be imported after the application is approved. To obtain the authorization route
permit for an import for non-clinical use, a valid importer’s license from HSA is a prerequisite. Please check
with us if you will like to display your medical devices for exhibition purposes. 6
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CONTROLLED ITEMS
Exhibitors are requested to note that Cosmetics, Pharmaceuticals, Poisons, Medicines & Medical equipment,
Laser are subject to Import License prior to their importation into Singapore for exhibition purpose.
Shipment must not be effected until such license is obtained / approved, otherwise, the item will be detained
and referred to the relevant authority for approval.
The Health Products Regulation Group (HPRG), part of Singapore Health Sciences Authority (HAS) ensures
that drugs, innovative therapeutics, medical devices and health-related products in Singapore are wisely
regulated to meet appropriate standards of safety, quality and efficacy.
Exhibition goods Guidelines of application of N2 licence

To include new medical/healthcare equipment into N2 licence or to import medical/healthcare/laser equipment
controlled under the non-ionising radiation regulations, the applicant needs to submit safety
certificates/documents/ product brochures showing that the equipment is already registered with (i.e. approved
by) the following governmental agencies:
(1) Australia - Therapeutic Goods Administration (TGA)

(2) Canada - Health Canada
(3) Japan - Ministry of Health of Japan, Labour and Welfare (MHLW)
(4) US - Food and Drugs Authority (FDA)
If the above certificates are not available, then, the applicant should submit other safety certificates (e.g.
93/42/EEC). In this case, the applicant will also need to provide documented proof to CRPNS that the
equipment is widely used by physicians (or healthcare establishment) in advanced countries in the European
Union.
The exhibitor should also highlight vital information such as their local representative/office and the type of
available licence.
All submission will be assessed on a case-by-case basis by the Singapore National Environment Agency -
http://www.nea.gov.sg
N2 licence Application form can be downloaded:

http://app2.nea.gov.sg/data/cmsresource/20090320146682214331.doc
For a list of controlled items, please visit the Singapore Customs at:
http://www.customs.gov.sg/leftNav/trav/dut/Controlled+Goods.htm
You may also visit www.hsa.gov.sg for updated information on Singapore Health Sciences Authority
Regulations.
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TERMS OF PAYMENT
Inward : Upon uplift of goods, prior to delivery to stand.

Outward : Upon presentation of invoice/prior to delivery to premises.
All payments must be made without any deduction or deferment on account of any claim, counterclaim
or offset.
Our bank account is:

The Hong Kong and Shanghai Banking Corporation Ltd,
21 Collyer Quay, #01-01 HSBC Building, Singapore 049320.
S$ A/C : 141-271379-001
Swift code : HSBCSGSG
Credit Card payment via PayPal:
Agility Fairs & Events accepts payment via major credit cards such as American Express, MasterCard
and Visa through PayPal. A tax invoice will be issued for every transaction. Payments can be made to:
[email protected]
(Credit card payments via PayPal is subject to administrative charges of 4% on the total invoice
amount)
Credit Card payment on site:
Payment via credit card will be subject to a service fee of 5% on the total invoice amount (inclusive of
GST).
For additional information or clarification, please contact us at:

rd
Singapore 498771
Telephone : (65) 6500 0250
Telefax : (65) 6214 9592 / 6214 9593
eMail : [email protected]
Website : www.agility.com/fairsevents
Contact : Ms Alice Lum
E-Mail : [email protected]
IMPORTANT
All business is transacted strictly in accordance with our General Trading Conditions. A copy is available upon
request.
Use of AGILITY FAIRS & EVENTS LOGISTICS PTE LTD’s services – be it partly or in full – and any
requirement for additional services at any time before, during or after the exhibition expressed orally and/or in
writing and/or by conduct, implies acknowledgement and acceptance of the foregoing.
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COMMERCIAL INVOICE / PACKING LIST
Shipper Information Consignee Information
Company Name: Company Name: Agility Fairs & Events Logistics Pte Ltd
Address: Address: No. 5 Changi North Way, 3rd Floor
Singapore 498771
Email:
Tel: Tel: 6500 0250
Fax: Fax: 6214 9592/6214 9593
Delivery Information Exhibition Information
Show Name: HIMSS AsiaPac (Digital Healthcare Week)
Representitive at Exhibition: 2015 Hall No.
Show Date: 7 - 10 September 2015
Contact Number:
Show Venue: Marina Bay Sands Booth
Requested Delivery Date: No.
Requested Delivery Time: Exhibitor Name:
Remarks
Gross Description of goods (Model
Case / Dimensions in METRES Nett CIF value (SGD) *
CBM Weight HS Code & serial nos. are mandatory for Quantity
Box № (KGS) Weight machineries)
Length Width Height (KGS) Unit value Total value A B C
* A = re-export after the event Total CIF Value (SGD): $ -

* B = to be disposed or consumed
* C = given away/sold
The invoiced goods are of origin and intended for use at the event only.
We certify that the information given above is true and correct, and that prices indicated represent the fair market value for the items described herein.
Company
Name/Stamp Name of Signatory in BLOCK LETTERS Signature Date
DEADLINE:
4 Weeks Before Show
Show Name : HIMSS AsiaPac (Digital Healthcare Week) 2015

Show Dates : 7 - 10 September 2015
Show Venue : Marina Bay Sands
City, Country : Singapore
FREIGHT INSTRUCTIONS
THIS FORM MUST BE COMPLETED AND RETURNED BY EVERY EXHIBITOR
We advise AGILITY FAIRS & EVENTS LOGISTICS PTE LTD, the Official Forwarding Agent and On-Site Installation Contractor that we
shall be shipping the following for the event, and we instruct Agility Fairs & Events Logistics Pte Ltd to customs clear and deliver the
goods to our stand:
No. of
Description of contents Dimensions (metres) Weight (kg)
pieces
We also note and understand the following:

1. DEADLINE FOR SHIPMENT
Arrival of films and video tapes by courier service : 27 - 31 August 2015
Receipt of documents for seafreight consignments : 17 August 2015
Receipt of documents for airfreight consignments : 20 August 2015
Arrival of seafreight consignments : 24 - 27 August 2015
Arrival of airfreight consignments : 27 - 31 August 2015
Receipt of Catalogues/Brochures and Radio/Telecommunication Exhibits : 6 Weeks before show
Receipt of Product Catalogues for Medical Equipments : At least 1 month prior to show
2. CONSIGNMENT INSTRUCTIONS
i. All exhibition goods either by sea freight or airfreight, must be consigned “Freight Prepaid” as follows:
No. 5 Changi North Way, 3rd Floor, Singapore 498771
Tel: (65) 6500 0250 / Fax: (65) 6214 9592 / 6214 9593
All documents such as the Bill of Lading and Airway Bill must show the consignee as above.
ii. All exhibition goods by courier must be consigned “Freight Prepaid”. For shipping instructions please contact us for
consignee details.
3. INSURANCE
It is the responsibility of each exhibitor to arrange Marine (Transport) Insurance covering transport to the exhibition, during the
exhibition, and the return of the exhibits to domicile, including the period the exhibits are handled by Agility Fairs & Events
Logistics Pte Ltd, and also ensure that Transport Insurance is arranged for exhibits sold locally.
All business is transacted strictly in accordance with our General Trading Conditions. A copy is available upon request
We also inform Agility Fairs & Events Logistics Pte Ltd that we will be using the services of the company below to freight our exhibits from
_____________________________ (country). Name of Freight Forwarder from origin: _________________________________________
Contact Person: ______________________________________________ Tel: _______________________________________________
Fax: ____________________________________________ E-mail: ________________________________________________________
Authorised by: Booth No: ______________

Send this form to:
Name No. 5 Changi North Way, 3rd Floor
Designation Singapore 498771
Company Tel: (65) 6571 5606 / 6500 0250
Fax: (65) 6214 9592 / 6214 9593
Contact: Ms Alice Lum
Address E-mail: [email protected]
www.agility.com/fairsevents
Tel Fax
Signature & Date
I,
occupation
DECLARATION FOR CENSORSHIP EXEMPTION
OF VIDEO TAPES/DISCS (FOR COMPANY USE)
NRIC/Passport No:
do declare and confirm on behalf of
C
(Name and address of Company/Organisation)
that the video tape(s)/disc(s) accompanying this statement are as indicated within the following categories of films
exempted from censorship and that they do not contain any objectionable scenes/dialogue/themes in accordance with
the guidelines furnished by the Board of Film Censors in Annex A.
Code Categories No. of Title
tapes/discs
CA Arts and Cultural performances that include Opera, Jazz,
Classical, Country, Folk & Instrumental Music, Dance, Xiang
Sheng, Pantun, Puppetry, Choir and Literary Plays.
CC Programmes meant for children only
CD Documentaries (excluding those touching on race, religion,
politics or topics which may undermine the interests of national
security).
CE Educational or Training materials
CF Entertainment programmes that celebrate festivals e.g. Lunar New
Year, Christmas, New Year, Hari Raya and Deepavali.
CFE Family entertainment programmes must be wholesome and
family-oriented e.g. Chinese acrobatics, circus acts, magic shows
and ice-skating shows.
CK Karaoke (excludes those that contain concerts, MTV and movie
clips)
CL Local TV productions that have already been broadcast
CM Pre-1966 movies and movie clips (ie. Produced up till 1965)
CP Advertising and Promotional materials for products e.g. home
appliances and beverages. Excludes musical and promotional clips
of non-exempted videos and film trailers.
CQ Quiz and game shows that are meant for testing of knowledge and
skills. They should be wholesome, family-oriented and should not
include songs and dances.
CS Sports
TOTAL
I declare that this statement (consisting of one page signed by me) is true to the best of my knowledge and I make it
knowing I may be liable to prosecution under the Penal Code if I have willfully stated in it anything which I know to be false or
do not believe to be true.
Declarant’s Contact Numbers
Tel No:
Fax No:
NOTE TOSignature of Declarant/Date
EXHIBITORS:
Please return this form to Agility Fairs & Events Logistics Pte. Ltd. at fax No: +65 6214 9592 / 6214 9593
Name of Exhibition: HIMSS AsiaPac (Digital Healthcare Week) 2015
Date of Exhibition: 7 - 10 September 2015
Location of Exhibition: Marina Bay Sands
To be filled together with the form C for application of the exemption of the CD as per required by the MDA.
Title *
Romanised Title
Language *
Sub Language
Director *
Cast (at least 4 names) *
Running Time *
Number of sets for distribution *
Year of Production *
Country of Production *
Category *
Video Type *
No. of Tapes / Discs in a set*
Synopsis
I declare that this statement (consisting of two page signed by me) is true to the best of my knowledge and I make it
knowing I may be liable to prosecution under the Penal Code if I have willfully stated in it anything which I know to be
false or do not believe to be true.
Declarant’s Contact Numbers
Tel
No:
Signature of Declarant/Date Fax
NOTE TO EXHIBITORS: No:
Please return this form to Agility Fairs & Events Logistics Pte. Ltd. at fax No: 6214 9592
Name of Exhibition: HIMSS AsiaPac (Digital Healthcare Week) 2015
Date of Exhibition: 7 - 10 September 2015
Location of Marina Bay Sands

Exhibition:
5 Changi North Way, 3rd Floor, Singapore 498771
Tel. +65 6500 0250, Fax +65 6214 9592 / 6214 9593
[email protected] - www.agility.com
AGILITY FAIRS & EVENTS
(ALL RISK CARGO INSURANCE)
FOR
TRANSIT WITH EXHIBITION COVER
RISKS COVERED
Institute Cargo Clauses (A)
Institute Cargo Clauses (Air)
Institute Strikes Clauses (Cargo)
This insurance covers all risks of loss of or damage to the subject-matter insured including 60 days
exhibition/temporary storage period except as excluded by below exclusions.
This insurance covers general average and salvage charges, adjusted or determined according to the
contract of affreightment and/or the governing law and practice, incurred to avoid or in connection
with the avoidance of loss from any cause except those excluded.
MAIN EXCLUSIONS
In no case shall this insurance cover
1) loss damage or expense attributable to wilful misconduct of the Assured
2) ordinary leakage, ordinary loss in weight or volume, or ordinary wear and tear of the subject-matter
insured
3) loss damage or expense caused by insufficiency or unsuitability of packing or preparation of the
subject matter insured to withstand the ordinary incidents of the insured transit where such packing or
preparation is carried out by the Assured or their employees or prior to the attachment of this
insurance (for the purpose of these Clauses "packing" shall be deemed to include stowage in a
container and "employees" shall not include independent contractors)
4) loss damage or expense caused by inherent vice or nature of the subject-matter insured
5) loss damage or expense caused by delay,
6) loss damage or expense arising from insolvency or financial default of the owners managers
charterers or operators of the vessel
7) loss damage or expense directly or indirectly caused by or arising from the use of any weapon or
device employing atomic or nuclear fission and/or fusion or other like reaction or radioactive force or
matter.
8) war civil war revolution rebellion insurrection, or civil strife arising therefrom, or any hostile act by or
against a belligerent power
9) loss damage or expense arising from the absence, shortage or withholding of labour of any
description whatsoever resulting from any strike, lockout, labour disturbance, riot or civil commotion
Tel. +65 6500 0250, Fax +65 6214 9592 / 6214 9593
INSURANCE PREMIUM - Cargo Type (A):
All work of art including art pieces, sculptures, vintage items, artefact, high-end furniture, taxidermy
and object d’art.
Coverage: 1 or 2 Way Transit includes 60 days exhibition and incidental storage forming part of the
transit. Additional Benefit:-
Where the extent of loss or damage is such that the Assured is unable to participate in the Exhibition
then valuation hereunder shall extend to include any reasonable expenses already incurred by the
Assured at the time of loss appertaining directly to the Exhibition up to a maximum of USD 100,000
any one Exhibition.
Insured Value = 110% of Commercial Invoice value

Insured value up to USD 500,000 (Insured value USD____________ @ %)
Insured value in excess of USD 500,000 up to USD 1 million (Insured value USD_________ @
%)
INSURANCE PREMIUM - Cargo Type (B):

General Cargo – goods that attract no special hazard in regard to stowage, handling, packing or
during normal method of transit or by their inherent nature, and are not more than normally
susceptible to loss and/or damage arising from pilferage, leakage, shortage, loss in weight, breakage,
scratching, bruising, chipping, denting, bending or crushing or are not liable to perish, deteriorate or
suffer any changes in quality or suffer from electrical, mechanical or any other form of derangement
breakdown.
Cargo value Insured USD_____________ @ %
Applicable Conditions/Clause
Excess/Deductible: Zero
Premium is chargeable based on per calendar month or part-thereof with Minimum USD35.00
Antiques and Work Of Art Clause – see attached
Exhibition clause – see attached
Above rates applicable to following Zone 1 countries: Canada/USA, China, EU member countries,
Norway, Switzerland, India, Japan, South Korea, Malaysia, NZ, Australia, Philippines, Thailand, and
Taiwan. (Rates for other countries not specified here, please refer table schedule)
NOTE:- In the absence of any instructions to secure the above cargo insurance, Agility’s cargo
liability, due to negligence, is limited to USD1/kg. Any under declared insured value is subject to
average condition.
Agreed By:-
_______________________(Signature) ______________________(Company Stamp)

Full Name:
Position:
Tel. +65 6500 0250, Fax +65 6214 9592 / 6214 9593
SHIPPING TARIFF

7 - 10 September 2015
Marina Bay Sands
Singapore
Presented by

Co. Reg. No. 198701172E
rd
No 5 Changi North Way, 3 Floor
Singapore 498771
Tel. +65 6500 0250• Fax +65 6214 9592 / 6214 9593
[email protected] – www.agility.com/fairsevents
Contact:
Ms Alice Lum
AGM (Sales)
Tel. +65 6571 5606 • Fax. +65 6214 9592 / 6214 9593
[email protected]
SHIPPING TARIFF
INWARD/OUTWARD HANDLING TARIFF

(for individual exhibits not exceeding 1,000 kg)
1. SEAFREIGHT
From arrival at Port of Singapore up to exhibition stand at the designated venue in Singapore inclusive
of uncrating of wooden cases and one time positioning of bulky exhibit(s) or vice versa.
(Outbound handling excludes re-packing services and provision of new packing materials)
Basic handling rate S$95.00 per cbm or 1,000 kg, whichever is the greater.
Minimum charge LCL S$200.00 per consignment (HBL) per exhibitor.

FCL 20’ GP 20 cbm per 20’ container
Minimum charge for
FCL 40’ GP 40 cbm per 40’ container
FCL
FCL 40’ HC 50 cbm per 40’HC container
*LCL charge/fee and Terminal Handling S$35.25 per cbm or 1,000 kg, whichever is the greater
Charge (except for shipments from China) (at cost).
*LCL charge/fee and Terminal Handling S$50.00 per cbm or 1,000 kg, whichever is the greater
Charge for China shipments (at cost).
Minimum charge 1 cbm per consignment (HBL) per exhibitor.
*FCL Terminal Handling Charge S$220.00 per 20’ container (at cost)
S$350.00 per 40’ container (at cost)
*Haulage Fuel Surcharge S$20.00 per 20’/40’ container
Consignment Service Charge S$50.00 per consignment (HBL) per exhibitor + 7% GST
* Current and actual cost levied by Container Freight Stations (CFS), all third party’s charges incurred will be charged at cost +
10% outlay fees
Note:
a. Warehouse storage charge will apply for food and liquor consignments that arrive before the stipulated deadlines.
b. Early arrivals of shipment via sea freight are subject to port storage charges, which will be billed to exhibitors as per
outlay.
c. Cargo arriving before our stipulated deadlines shall be subject to storage charges S$6.50 per cbm per week or part
thereof. (Minimum charge at S$50.00 per consignment per week)
d. For consolidated shipments, a documentation charge of S$30.00 per consignment per exhibitor is applicable.
e. For collection/delivery of cargo from/to multiple booths there will be an additional handling charge of S$30.00 per
cbm per delivery/collection. Minimum 1 cbm is applicable per exhibitor per consignment.
f. For any shipment which requires additional permit i.e. temporary/permanent/from different country of origin & etc., an
additional fee of S$30.00 per permit will be charged. Basic permits cover declarations for up to 20 lines. Additional
permit will be charged at S$30.00 per set.
g. Return freight will be quoted upon request.
h. For return shipments of your exhibits, Agility requires a complete return instruction one day prior to show closes.
i. For self-nominated freight there will be handover fees as follows:-
i. LCL shipment @ S$30/cbm (Minimum 2cbm) per consignment (HBL) per exhibitor
ii. 20ft Container @ S$200 per container
iii. 40ft Container @ S$400 per container
j. All other outlays from carriers at Port will be billed at cost.
k. Storage of empty cases will be charged at S$30.00 per cbm including transfer from/return to exhibition halls.
Minimum charge is at S$120.00 per consignment per exhibitor.
*Please note that the above a – k services rendered are subject to 7% Goods & Services Tax (GST) 1
BLE/170415
Tel. +65 6500 0250, Fax +65 6214 9592 / 6214 9593
[email protected] - w w w . a g i l i t y . c o m
2. AIRFREIGHT
From arrival at Singapore Changi Airport up to exhibition stand at the designated venue in Singapore
inclusive of uncrating of wooden cases and one time positioning of bulky exhibit(s) or vice versa.
(Outbound handling excludes re-packing services and provision of new packing materials)
S$0.95 per kg based on actual or volumetric weight, whichever

Basic handling rate
is the greater.
Minimum charge S$200.00 per consignment (HAWB) per exhibitor.
S$0.15 per kg based on actual or volumetric weight, whichever

Airport Terminal Charge
is the greater
Minimum charge S$25.00 per consignment (HAWB) per exhibitor.
Consignment Service Charge S$50.00 per consignment (HAWB) per exhibitor + 7% GST
* Current and actual cost levied by Airport, all third party’s charges not listed above will be charged at cost + 10% outlay fees.
Note:
a. Cargo arriving before our stipulated deadlines shall be subject to storage charges at S$0.35 per kg per week or
part thereof. (Minimum charge at S$50.00 per consignment per week)
b. For consolidated shipments, a documentation charge of S$30.00 per consignment per exhibitor is applicable.
c. For collection/delivery of cargo from/to multiple booths there will be an additional handling charge of S$30.00 per
cbm per delivery/collection. Minimum 1 cbm is applicable per exhibitor per consignment.
d. For any shipment which requires additional permit i.e. temporary/permanent/from different country of origin & etc.,
an additional fee of S$30.00 per permit will be charged. Basic permits cover declarations for up to 20 lines.
Additional permit will be charged at S$30.00 per set.
e. Return freight will be quoted upon request.
f. For return shipments of your exhibits, Agility requires a complete return instruction one day prior to show closes
g. For self-nominated freight there will be handover fees @ S$0.30/kg (Minimum S$100.00) per consignment
(HAWB) per exhibitor.
h. Storage of empty cases will be charged at S$30.00 per cbm including transfer from/return to exhibition halls.
Minimum charge is at S$120.00 per consignment per exhibitor.
i. Warehouse storage charge for food & liquor consignments that arrive before the stipulated deadlines.
j. Transit storage at show site prior delivery to booth for freezer/chiller goods, charges will be imposed.
*Please note that the above a - j services rendered are subject to 7% Goods & Services Tax (GST)
ALL CONSOLIDATED SHIPMENTS BY AIRFREIGHT OR SEAFREIGHT MUST BE ISSUED WITH HOUSE

AIRWAY BILL OR HOUSE BILL OF LADING. A CONSOLIDATION CARGO MANIFEST MUST ALSO BE
PROVIDED.
ADDITIONAL NOTES FOR SHOWS WITH OVERNIGHT BUILD UP OR TEAR DOWN:-
For events with overnight build up or tear down, 50% surcharge of the basic handling will apply for move-in and
move-out between 2200hrs to 0800hrs.
*Please note that the above is subject to 7% Goods & Services Tax (GST).
2
BLE/170415
Tel. +65 6500 0250, Fax +65 6214 9592 / 6214 9593
OTHER CHARGES (where required)

a. ADMINISTRATIVE FEE FOR APPLICATION FOR EXEMPTION OF CENSORSHIP OF FILMS, VIDEO
TAPES AND/OR DISCS
To apply for exemption, please complete the “Form C” (available upon request), and return it to Agility Fairs
& Events Logistics Pte Ltd for forwarding to the Media Development Authority.
Administrative Fee S$25.00 per application
i. Courier of Films, Video Tapes And / Or Discs
From arrival at Agility Fairs & Events Logistics Pte Ltd premises up to delivery to exhibition stand,
excluding the censorship fee levied by the Media Development Authority.
Handling rate S$12.00 per piece

Minimum charge S$24.00 per consignment per exhibitor
Should films & video tapes/discs arrive via airfreight/sea freight, the tariffs for airfreight/sea freight shall
apply.
ii. Courier of Exhibits / Stand Materials / Publications
From arrival at Agility Fairs & Events Logistics Pte Ltd’s premises up to delivery to exhibition stand.
Dimensions should not exceed 100 X 100 X 100cm per package. Volume should not exceed 1cbm per
consignment.
Below 50kg S$80.00
51-100kg S$100.00
101-150kg S$120.00
Minimum charge S$80.00 per consignment per exhibitor
Publication materials could be subjected to censorship by Media Development Authority. For more
details please visit MDA website www.mda.gov.sg
3
BLE/170415
Tel. +65 6500 0250, Fax +65 6214 9592 / 6214 9593
b. HEAVYLIFT SURCHARGE
Individual exhibit in excess of 2,000 kg per package will incur heavy-lift surcharge (in addition to the basic
handling charge).
Up to 4,000kg S$30.00 per 1,000kg

4,001kg to 6,000kg S$40.00 per 1,000kg
6,001kg to 8,000kg S$50.00 per 1,000kg
Exhibits exceeding 8,000 kg per package will be subjected to an individual quotation when the dimensions
and weights are provided. Please contact us for further information.
These additional heavy-lift surcharges are applicable severally for inward movements as well as for outward
movements.
c. OUTWARD DOCUMENTATION CHARGES
Courier of documents S$80.00 per consignment per exhibitor

*Telex release for sea freight shipment S$120.00 per consignment per exhibitor
*Bill of Lading Fee S$120.00 per consignment per exhibitor
* Current and actual cost levied by shipping lines
d. ATA CARNET HANDLING FEE
If ATA Carnet is used for temporary import, an ATA Carnet administration fee is applicable to exhibitor at
S$60.00 per Carnet per entry or per exit.
e. SOLD EXHIBITS TO LOCAL BUYER
Charges will apply for handling from exhibition stand to “free-on-truck’’ at venue loading bay (inclusive of return
of empty cases, manpower and mechanical aids).
All duties/taxes/GST payable/disposal of debris/conversion of temporary import to permanent import fee will be
for the account of the exhibitor/buyer/their appointed forwarder.
4
BLE/170415
Tel. +65 6500 0250, Fax +65 6214 9592 / 6214 9593
CHARGES APPLICABLE FOR FCL SHIPMENTS ONLY (ITEMS F - H)

f. UNSTUFFING/STUFFING OF CONTAINERS
Additional charges for unstuffing or stuffing of containers will be applicable.
Type of Containers Crated & Palletized Loose Cargo

20' GP S$250.00 per operation S$375.00 per operation
40' GP S$500.00 per operation S$750.00 per operation
40' HC S$600.00 per operation S$900.00 per operation
g. TRANSFER OF CONTAINERS
Return of empty containers to shipping line depot S$180.00 per 20’

or collection of empty containers from depot
(cranage charge is applicable) S$220.00 per 40’
h. CRANAGE
For sake of safety, all containers must be grounded to facilitate stuffing or un-stuffing of containers. Our
charges for grounding loaded containers and reloading of empty containers are:
20’ S$250.00 per lift

Loaded or Empty Container
40’ S$450.00 per lift
i. DISPOSAL OF DEBRIS
A charge of S$150.00 per cbm (minimum S$450.00) for disposal of debris shall be charged to exhibitors
who require Agility Fairs & Events Logistics Pte Ltd to dispose debris or unwanted packing materials (such
as used empty cases or wooden crates).
j. SERVICE CHARGE FOR DETERMINING AND FURNISHING OF H.S. CODES
If itemized H.S. code is not mentioned in invoice/packing list, S$5.00 per item will be charged additionally.
k. GST ON LOCAL SERVICES RENDERED
All services rendered on-site or locally will be subject to 7% GST as per Government’s regulation.
5
BLE/170415
Tel. +65 6500 0250, Fax +65 6214 9592 / 6214 9593
l. ARTWORKS
The above rates are applicable only for general exhibits. For artworks which requires air ride trucks or
temperature controlled storage, goods will have to be packed separately and a copy of CIPL with pictures will
have to be submitted to us for our reference. An individual quotation will be given upon receipt of specific
requirements.
m. ADDITIONAL SERVICES
For additional services not listed above, an individual quotation will be given upon receipt of specific
requirements. These may include:-
i. Unpacking and removal of individual exhibits from packaging.
ii. Installation/Reinstallation/De-Installation of fine art works.
iii. Unwrapping of exhibits from bubble wraps, shrink wraps, corrugated boxes and etc.
iv. Provision of new packing materials. (Packing materials are available for purchase)
v. Manpower required for personalized services at individual booths.
(Manpower required will be chargeable.)
CUSTOMS REGULATIONS
BANKER’S GUARANTEE UNDER THE TEMPORARY IMPORT SCHEME (TIS) IN SINGAPORE
A Bank Guarantee Fee will be charged at 0.50% of shipment’s CIF Value. A minimum charge of S$100.00
applies.
As an alternative to the T.I.S., exhibitors can have their goods imported into Singapore by utilising the ATA
Carnet. Please check with your local Chamber of Commerce on its application.
*Please note that the above are subject to 7% Goods & Services Tax (GST)
TEMPORARY IMPORTATION
CONVERSION OF TEMPORARY IMPORT TO PERMANENT IMPORT STATUS
A fee of S$75.00 shall be levied for processing of permit conversion. In addition, exhibitors shall be required to
pay Goods & Services Tax of 7% on sales or CIF value, whichever is greater. A copy of sales invoice shall be
provided to Customs & Excise Department through Agility Fairs & Events Logistics Pte Ltd if there is any sales
transaction.
PERMANENT IMPORTATION
GOODS & SERVICES TAX (GST) ON PERMANENTLY IMPORTED GOODS
All goods sold, disposed, or given away or not re-exported at the end of the exhibition will be subject to a GST
of 7% of the CIF value + 10% outlay fees.
6
BLE/170415
Tel. +65 6500 0250, Fax +65 6214 9592 / 6214 9593
AT THE CLOSE OF EVENT
Complete return instructions needs to be provided by the agent or exhibitor to Agility prior to the show closing,
failure to do so will result in transfer of consignment to Agility warehouse or any temporary rented facility. Any
such movements will be subject to additional handling and transport charges which will be charged at S$30.00
per cbm (minimum charge is at S$150.00 per consignment per exhibitor).
Warehouse storage charge will apply for cargo delivered to Agility warehouse at S$10.50 per cbm per week or
part thereof. (Minimum charge at S$75.00 per consignment per week per exhibitor). For ease of transfer, all
goods will have to be palletized.
ADDITIONAL SERVICES
For additional services not listed above, an individual quotation will be given upon receipt of specific
requirements.
7
BLE/170415
Tel. +65 6500 0250, Fax +65 6214 9592 / 6214 9593

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Exhibitor

HIMSS Asia Pacific

4. Exhibition Technical Manual

Agility Fairs & Events Logistics Pte Ltd

10 July 2015 Sponsorship released if 100% of sponsorship balance is not paid

31 July 2015 Sponsor profile material due to be included in onsite guide

31 July 2015 Advertisement Artwork due to be included in onsite guide

17 August 2015 Booth drawing due to HIMSS at [email protected] for approval

6 – 10 September 2015 The HIMSS AsiaPac15 Digital Healthcare Week

Exhibit Hall Hours:

Exhibitor Registra on Hours

Exhibitor Move-In Schedule:

Exhibitor Move-Out Schedule:

No packing of equipment or dismantling of exhibits is permi d un the exhibi on closes at 16:00 on

Q. What are the move-in dates and times?

Saturday, 5 September 2015* 15:00 - 22:00 (Raw Space Exhibitors )

*All booths must be set by 22:00 on 6 September 2015

Q. What are the move-out dates and times?

Q. What are the exhibition hours?

Q. When are the education sessions?

Q. When does exhibitor badge registration open online?

Q. What are the critical deadlines I need to be aware of?

Q. How much will it cost for me to exhibit?

Q. What comes with my booth?

Each 3m x 3m Space Only package comes with the following items:

• Four complimentary badges

Each 3m x 3m Shell scheme package comes with the following items:

• Four complimentary badges

• Carpeting (Existing Ballroom Carpeting)

Q. How do I submit payment?

Q. How can I see where my booth is located on the exhibit floor?

Q. Where can I locate marketing opportunities?

Q: How do I become a corporate member?

Gabriel Sim, +65-9299-0802, [email protected]

Q: How can I find information on venues or attractions in Singapore?

Q. How is the weather in Singapore?

Q. What is the closest airport to the Marina Bay Sands?

Q. Do I need a visa to enter Singapore?

Q. What is the attire for the conference?

Exhibit Services, Logistics, and Production inquiries, please contact:

Exhibit Sales, Marketing, Sponsorship, and Corporate Membership please contact:

Payment or account information, please contact:

Press or Media, please contact:

HIMSS AsiaPac15 Digital Healthcare Week to your audience.

HIMSS AsiaPac15 Logo

Download the logo (PNG). Download the logo (EPS).

Save the Date Flyer

Exhibitor Badge Registration Hours:

• Allow access into Exhibit Hall during move-in/move-out

Demonstrations & Marketing Activities

Unpaid Booth Balances

Multilevel and Covered Booths

Carpeting and Secondary Flooring

18 sqm shell scheme booth – Items listed in entitlement are non-exchangeable

Please Return Form to:

We have signed up for a (Please tick one)

 Shell Scheme Package (Please complete Part 2 only)

2. SHELL SCHEME PACKAGE

Company Name : ___________________________________________________________________________________ Stand No: _

Company Name : ___________________________________________________________________________________ Stand No: _

Company Name : ___________________________________________________________________________________ Stand No: _

Company Name : ___________________________________________________________________________________ Stand No: _

Company Name : ___________________________________________________________________________________ Stand No: _