Financial Accounting SAP Implementation at IESCO: Accounts Receivable
Financial Accounting SAP Implementation at IESCO: Accounts Receivable
Financial Accounting SAP Implementation at IESCO: Accounts Receivable
1 Purpose
With Accounts Receivables, you can manage your open receivables invoices that are automatically
created from sales processes. You can manage and control open items with various analytical tools to
optimize accounts receivables handling. Incoming payments are automatically reconciled with open
invoices. Easy-to-use screens make the post processing of open items easy and efficient.
1 Master Data
The organizational structure and master data of your company have been created in your system during
implementation. The organizational structure reflects the structure of your company. The master data
represents materials, customers, and vendors, for example, depending on the operational focus of your
company.
2 Process Steps
2.1 Customer Master Data Maintenance
Use
In this activity, you create a customer master record.
Procedure
1. Open “Maintain Business Partner” App. from Fiori Launchpad.
2. Enter the following information in the below fields:
Result
You have created Business partner `MEPCO‘ in company code 1000.
Use
In this activity you will post incoming payments.
Procedure
1. Open “Post Incoming Payments” App. from Fiori Launchpad.
2. Enter following information in Initial Screen then press enter.
Field name Description User action and values Comments
Enter General Information Company Code: 1000
Posting date: 19.04.2018
Document date: 19.04.2018
Value date: 19.04.2018
Journal Entry Type: DZ
(Customer Payment)
Enter Bank data Account: 301500 Note If the incoming
Amount: customer invoice payment is part of a
amount downpayment, enter
the remainder invoice
Currency: PKR
balance amount,
which is the invoice
value less the down
payment amount to be
applied.
Enter Open item Selection Customer Account: MEPCO The open items are
in the Open item selection area displayed in the
and choose the Propose Items bottom half of the
button. screen.
Result
The incoming payment has been posted.
Use
In this activity you will park and post customer invoice.
Procedure
1. Open “Create Outgoing invoices” App. from Fiori Launchpad.
2. Enter following information in Initial Screen then press enter.
User action and values Description User action and values User action and
values
Enter Journal Entries In the Header pane, make the
Header Data following entries:
Document Date: 19.04.2018
Posting Date: 19.04.2018
Currency: PKR
Enter First Line Item Data In the Line Items pane, make
the following entries:
G/L Account: For example ,
750000
D/C: credit
Amount: 5000
Tax Code: A0
Cost Center: For example,
100001
Customer In the Line Items pane, make
the following entries:
Account: For example,
MEPCO
Amount: 5000
Save Choose Save parked
document.
Result
The Customer invoice document is posted.
2.4 Customer Down payment Request
Use
Down payment requests are noted items that do not affect the balance sheet. They can be taken into
consideration in account analysis, the dunning program and in the payment program.
Procedure
1. Open “Manage Down payment Request for Customer” App. from Fiori Launchpad.
2. Choose Create button and enter the following data:
Field name Description User action and values Comments
Header Make the following entries: Company Code 1000
Company Code:1000
Document date: 19.04.2018
Posting date: 19.04.2018
Journal Entry Type: DZ
Transaction Currency:PKR
Items Enter the following and
press enter:
Customer:10000021
Amount: For
example,10000
Trg. Spec. G/L Ind: A
(Default value, do not
change) Choose > to see
more details and enter the
following data:
Baseline date: 19.04.2018
Post Choose Post. The Success screen is
displayed showing the journal
entry number posted.
Other Select the desired action in Specifies when the recurring
the Success screen: entry document is to be
Display posted for the last time.
Post Next
Go to Worklist
Save the document (Ctrl+S) and make a note of the document number for the following transactions.
Result
A Customer Down payment Request is created.
2.5 Post Customer Down payment
Use
In SAP advance payment received is recorded through a process called Post Customer Down Payment.
Procedure
1. Open “Post Customer Down Payments” App. from Fiori Launchpad.
2. Open Post General Journal Entries.
Choose Post.
Result
Customer down payment is posted.
2.6 Clear Incoming(Advance) Payments against Invoices
Use
After you have issued the final invoice, the down payment documents are cleared automatically with the
invoice. A transfer posting to the normal reconciliation account is carried out.
This step is described in scenario Customer Down Payment.
If the settlement of the down payment has not been processed automatically, you have to do this step
manually.
Procedure
1. Open “Clear Incoming Payments” from Fiori Launchpad.
2. Make the following entries in Initial Screen then press enter.
Field name Description User action and values Comment
Enter Customer Choose the Clear Open Items
Information button.
Make the following entries and
press Enter:
Customer: 14119
Company Code: 1000
Result
The incoming payment is cleared.
1.1 Security Deposit Received from RO Customer
Use
Security deposits are offset against receivables at the time of final settlement when a business partner
move-out is processed.
Procedure
1. Open “Enter Customer Invoice” App. from Fiori Launchpad.
2. In the Search fields, make the following entry and choose company code 1000.
Use
SAP recommends that the program is run at the beginning of the new fiscal year. If the program is already
run at the end of the last fiscal year, postings which are posted after this to the last fiscal year, do
not result in automatic adjustment of the balance carried forward because it is not a "posting to a previous
year". In such a case, it is necessary t let the program run again after these postings to carry forward the
postings entered later.
Procedure
1. Open “Balance Carry forward” App. from Fiori Launchpad.
2. Make following entries.