OVERVIEW

Unit4 Prosoft HRMS

Human Resource Management

designed for the speed of business
Welcome to the world of smart, flexible HRMS software that scales from
project team to global workforce.

Your organization deserves a complete and

seamless solution to manage all your HR
needs. Designed to make human resource
management both simpler and more effective,
Prosoft HRMS from Unit4 is a suite of HR
software solutions that is comprehensive,
fully integrated, flexible, and easy to use,
from project teams up to a global workforce.

Prosoft has been voted one of the best HRMS

vendors because it doesn’t just simplify
your processes – it empowers your staff to
accomplish more. Choose the platform that
that lets your organization make its own rules
so you can engage your people and adapt to
change.

In business for people.

Agile, Effective Human Resources Management Unit4
Businesses and organizations operate in a dynamic landscape, and their Prosoft HRMS
tools must help them adapt and grow if they want to succeed. Prosoft HRMS
provides a complete and seamless solution for HR management, from Personnel

Administrative
routine leave and payroll administration to complex appraisal management. Payroll
Streamlined HR capabilities help you maximize your organizational efficiency Leave
and respond to change, rather than being constrained with static processes. Claim
The solution scales from small and midsize business up to multinationals and
Timesheets
public service sector agencies.
Attendance
Prosoft HRMS consists of administrator and employee self-service modules. Resource Booking
Administrator modules allow HR to manage the flexible configuration of HR Orgplus
policies and workflows directly. Employee self-service modules facilitate
Appraisal
speedy and efficient management of HR transactions such as leave
applications, claim applications, attendance verification, appraisal exercises, Training

Strategic
self-update of personal particulars. Talent
Manpower
By integrating the platform that your entire organization uses, your people data Forms
will be more complete, accurate, and relevant to help you fulfill your mission.
Recruitment

Comprehensive Capabilities
Leave – Define unlimited types of leave. Ensure Time Clocks – Together with the Leave module,
accuracy with leave management among employees manage organizational time and attendance
and managers. using state-of-the-art Time Clocks, including Face
Recognition, Palm Vein, Fingerprint, Handpunch,
Attendance – Calculate time elements based on
Barcode, Magnetic and Proximity.
clock timings captured by electronic clocks. Manage
viewable attendance, overtime hours, overtime Timesheets – Monitor and track overtime hour records
approval and payments. that are self-updated by employees, with minimum
overhead. Export approved hours to Payroll system
Training – Easily organize and oversee the training
for processing without additional data input.
and learning, which employees need to successfully
complete their job. Personnel – Ease and enhance employee database
management. Track all employee information,
Resource Booking – Eliminate scheduling problems
including historical changes, and provide easy
among resources and facilities, increasing your teams’
retrieval of information.
efficiency and saving time.
Payroll – Simplify and computerize the tedious task
Recruitment – Gain a one-stop hiring management
of calculating employees’ wages. Define multiple pay
resource to streamline your recruiting operations,
runs, allowances and deductions that are applicable
saving time and money through integration,
to every employee with detailed reports.
automation and collaboration.
Forms – Automate and streamline the collection and
Manpower – Streamline and standardize the manpower
processing of data from employees.
requisition process and gather essential data to support
more effective resource planning and budgeting. Talent Management – Harness the power of your
organization’s talent pool to help staff achieve their
Appraisal – Replace manual appraisal forms with a
potential and ensure critical roles are safeguarded.
more flexible paperless environment.
Claim – Allow various trackable claims for entitlements
or reimbursements via payroll. Submit multiple claims
in one app.

2 Unit4 Prosoft HRMS

Designed for People
Unit4 Prosoft HRMS is built to fulfill the needs of the people using it. By automating key tasks,
your HR processes become more efficient. Everyone at the organization can enter and view
the information they need, when they need it. The solution provides a clear, intuitive user
experience – the kind of simple and contextualized interaction that’s common in personal
technology, recreated for the business area. The result is that tools are easy to use, while
also providing powerful insight and analytics capabilities: simplicity without sacrificing
functionality.

By providing the right context for information and helping users make the best choice based
on business context, tasks can be executed more quickly – freeing up resources to focus on
higher-value areas.

Designed for Change

Organizational change can be driven by a variety of factors: growth and expansion, new
business models, acquisitions, cost-cutting, and others. The ability to transform and adapt is
key – especially true in today’s world, where new opportunities are introduced instantly. You
need software that is adaptable so that your organization can match and lead competitors
who are also trying to stay ahead of the curve.

To accommodate change as part of its fundamental structure, Prosoft HRMS is built on an

elastic foundation that extends as you evolve. Its unique architecture enables you to respond
to changing market conditions, resource availability and new rules and regulations more cost-
effectively and without the typical disruption. Information, workflow and data are all seamlessly
integrated so one change automatically populates throughout the software to keep your
enterprise applications working at the speed of your teams.

Designed for Mobility

The Prosoft HRMS system doesn’t just simplify your organization’s Human Resources
processes – it engages your people by offering full functionality for each person’s position,
with information tailored for a specific point in time and location. So when your staff are in the
office with access to their notebook or computer, they can build staff assessments and match
the company’s pool of talent with program needs.

When your staff are traveling, their smart phones and tablets become their best vehicles
to capture their expenses or time. Prosoft offers fully functional mobile apps, including full
mobile leave management to complement the web-based leave system. From a simple
interface, check leave availability and pending status in real time, see who else is on leave on
the same dates, and attach documents as easily as taking a picture.

Designed for Choice

You are in control when you choose how to deploy Prosoft HRMS. Choose the Purchase
Model and install the software on your servers, with ownership of the software license. This
gives you complete flexibility in managing your software and servers. Or, choose a cloud-
base SaaS model designed to take care of your HR IT infrastructure and provide you with
the full functionalities of Prosoft’s software applications, without having to manage upgrades,
firewalls, or anti-virus yourself.
Unit4 Prosoft Personnel
Manage human resource data with complete peace of mind.

The Prosoft Personnel module is a

powerful and user-friendly solution that
enables you to track, manage and analyze
your employee data – from hiring to
retirement.
For administrators, Prosoft Personnel enables you to
manage your most valuable assets – your employees.
Its employee self-service facilities reduce the burden
of data entry on the HR department, so that your team
can focus on higher-level strategic objectives. Employee Master

For employees, Prosoft Personnel (Self-Service)

enables employees to take control of their own
personal information to ensure that it stays complete
and up to date.

Prosoft Personnel offers a range of features and

facilities, including:
• Centralized employee master and personal details
• Quick view of employee master list, with summary
records
• Online government survey tools generation Notification

• Flexible multi-language and currency conversion

options
• Consistent global update
• Customized mail-merge letter generation
• Event notification prompts
• Flexible user-defined fields
• Sharing and exporting of comprehensive reports
and charting functions
• Employee self-service management
Dashboard
• Customized field-level security for employees and
• Flexible approval workflow process
• Task delegation

4 Unit4 Prosoft HRMS

Payroll Summary and Processing
Take the next step towards globalization – Go “Regional”
with Prosoft.
The Prosoft Payroll module is a
comprehensive multi-country solution that
simplifies and computerizes the tedious
task of calculating employees’ wages.
For Administrators, the module includes all the payroll
functionalities needed by businesses to process
payroll quickly and accurately. Prosoft Payroll enables
you to define various payroll groups, each with its own
rules and calculation methods.
Payroll Summary
For employees, Prosoft Payroll (Self-Service) makes
it easier and quicker for employees to access and
check their pay and income tax details.

Prosoft Payroll offers a range of features and facilities,

including:
• Multi-country support for regional payroll
• Flexible payroll transactions
• Quick & accurate payroll processing
• Definable formulas
• Bonus, advance payment, and back/retro payment Payroll Processing
• Payroll global modification and import
• Online submission of bank, provident funds and
personal income tax
• Integration with Prosoft Attendance, Leave and
Claim modules

E-payslip
A Full-Function HRMS Solution
Prosoft HRMS has modules that support every facet of
your HRMS programs.
Plan Scheduling and Record Work
Prosoft Leave
Streamline the entire leave administration process in your organization – from leave eligibility and
entitlement, to leave application and tracking, to on-leave compensation.
Prosoft Attendance
Calculate all the time elements, based on employees’ clocking, using our wide range of electronic clocks
and the latest biometric verification devices with a comprehensive, flexible and extensible solution.
Prosoft Timesheets
Simplify and streamline the submission, tracking and processing of working hours, with online submission
of work-related claims as well as reliable capture and access to working hours and cross-charging
information.
Prosoft Resource Booking
Adopt a powerful, flexible and user-friendly one-stop scheduling solution for all your office resources.

Build and Enhance Your Talent

Prosoft Training
Organize and oversee employees’ training and learning needed to complete their job at the highest level
of success.
Prosoft Talent
Support the development and utilization of your staff’s skills and experience, identify critical roles within
the organization, and manage how those positions are resourced.
Prosoft Manpower
Manage your entire organization’s manpower requisition process and support easier resource planning
and budgeting.
Prosoft Appraisal
Conduct performance appraisals completely online, without time-consuming and inefficient traditional
paper-based forms.

Reduce Administrative Burden

Prosoft Forms
Gather information from specific individual employees with a targeted online survey system for all sorts of
HR matters.
Prosoft Claims
Simplify expense claim administration for your organization with a user-friendly solution.

6 Unit4 Prosoft HRMS

Unit4 HR Outsourcing
HR Outsourcing can help you save time, money and
resources so you can concentrate on what you do best.
Deploying and applying expertise is vital in modern business. Tying up your best people on tasks that
don’t maximize their skills and potential is a drag on your organization.

Unit4 HR/Payroll Outsourcing Services puts our expert knowledge at your disposal so your staff are free
to perform the high-value tasks that deliver results and competitive advantage. HR Outsourcing can
generate efficiencies by managing payroll processing, calculating tax amounts, administering benefits and
generating reports.

Unit4 provides Personnel, Leave, Claim and Payroll outsourcing solutions. These unique modules
complement each other and enable the tracking of each employee’s payroll in relation to their leave
taken, claim submission and new employee status before issuing monthly wages to employees.

Unit4 HR/Payroll Outsourcing offers a range of benefits, including:

Cost-effective solution
The cost of dedicated headcount to deal with payroll housekeeping can be prohibitive. Unit4 HR/Payroll
Outsourcing delivers rapid cost efficiencies.
Expert knowledge
Tax regulations and processes are complex and constantly changing. Using our experts guarantees
compliance and removes the need for business owners and senior management to learn and maintain
their knowledge of tax law.
Conserve resources
Re-assigning payroll employees to more value-adding tasks and eliminating the need for you to perform
payroll functions allow businesses to save time and money.
Increased efficiency
Maintaining HR records, staff details, annual leave, absence, payroll and benefits is time consuming and
can be a major distraction for managers and business owners. A dedicated payroll service can perform
these tasks much more effectively.
■ Sweden

■ Denmark ■ Poland
■ Germany ■ Czech Republic
■ The Netherlands ■ Hungary
■ Belgium ■ Italy
l
■ Cyprus
■ Taiwan
■ Hong Kong
■ Thailand
■ Philippines
■ Macau

quatorial
uinea ■ Malaysia
■ Singapore
■ Indonesia

■ Ethiopia ■ Australia
■ Mozambique
■ New Zealand
■ South Africa

Unit4 Prosoft is supported across the Asia Pacific region

in Singapore, Malaysia, Indonesia, Philippines, Thailand,
Hong Kong, China, Macau and Taiwan.

About Unit4
Unit4 is a leading provider of enterprise applications empowering people in service organizations. With annual
revenue of 500M Euro and more than 4000 employees worldwide, Unit4 delivers ERP, industry-focused and best-
in-class applications. Thousands of organizations from sectors including professional services, education, public
services, not-for-profit, real estate, wholesale, and financial services benefit from Unit4 solutions.
30+ years of steady progress and growth...
Worldwide service and support!
Unit4 is in business for people.

unit4.com/ap
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In business for people.