Dopdf User Manual

doPDF
User Manual
Copyright © 2021 Softland

doPDF User Manual
for doPDF version <%APP_VS%>
by Softland
This documentation contains proprietary information of Softland.

All rights reserved. No part of this documentation shall be reproduced, stored in a
retrieval system or transmitted by any means, electronic, mechanical,
photocopying, recoding, or otherwise, without permission from Softland. No patent
liability is assumed with respect to the use of the information contained herein.
The information in this document is subject to change without notice. Although

every precaution has been taken in the preparation of this book, Softland
assumes no responsibility for errors and omissions. Nor is any liability assumed for
damages resulting from the information contained herein.
Windows ® is a registered trademark of the Microsoft Corporation. All other

products or company names in this document are used for identification purposes
only, and may be trademarks of their respective owners.
Contents 3
Table of Contents
Part I doPDF 5
1 Installing doPDF
................................................................................................................................... 5
System requirements
.......................................................................................................................................................... 5
2 Using doPDF
................................................................................................................................... 5
Introduction .......................................................................................................................................................... 5
Getting Started .......................................................................................................................................................... 9
Create one document
......................................................................................................................................................... 9
Tools ......................................................................................................................................................... 10
Language ......................................................................................................................................... 11
Updates ......................................................................................................................................... 12
Settings ......................................................................................................................................... 12
About ......................................................................................................................................................... 13
Create PDF from ..........................................................................................................................................................
any application 14
Save PDF file ......................................................................................................................................................... 18
Document info ......................................................................................................................................... 20
Create PDF from ..........................................................................................................................................................
Office applications 22
Create PDF from
.........................................................................................................................................................
Microsoft Word 22
Create PDF from
.........................................................................................................................................................
Microsoft Excel 28
Create PDF from
.........................................................................................................................................................
Microsoft PowerPoint 34
Create PDF from
.........................................................................................................................................................
Microsoft Publisher 39
Create PDF from
.........................................................................................................................................................
Microsoft Visio 44
Create PDF from
.........................................................................................................................................................
Microsoft Outlook 48
3 Configuring
...................................................................................................................................
doPDF 53
Printing Preferences
.......................................................................................................................................................... 53
Settings ......................................................................................................................................................... 53
Tools ......................................................................................................................................................... 55
Language ......................................................................................................................................... 56
Updates ......................................................................................................................................... 57
About ......................................................................................................................................................... 58
Tray Application .......................................................................................................................................................... 59
doPDF Tray ......................................................................................................................................................... 59
Index 0
doPDF 11 User Manual Copyright © 2021 Softland
3
doPDF
Part
I
doPDF 5
1 doPDF
1.1 Installing doPDF
1.1.1 System requirements
To install doPDF you need administrator rights and one of the following operating systems:
· Windows 10
· Windows 8/8.1 (64-bit)
· Windows 7
· Windows 7 (64-bit)
· Windows Server 2019
· Windows 2008 Server R2 (64-bit)
· Windows Vista
· Windows Vista (64-bit)
doPDF requires .NET framework installed (version 4.6). If it's not already installed, it will prompt the
installation of .NET during the setup. Installation of doPDF will resume automatically after the
framework is installed.
It needs approximately 300 MB of free space.
1.2 Using doPDF

1.2.1 Introduction
With doPDF you can create PDF files in several ways: using the doPDF Start page, the add-ins for
Microsoft Office or printing directly to the doPDF driver.
DOPDF START PAGE

This start page can be opened from the program's start group. In Windows 10/8 type doPDF on the
Start page and click on doPDF from Apps to open it. In Windows 7 or previous go to Start->Programs-
>doPDF and click on the executable file called doPDF.
The doPDF start page will let you quickly convert a document to PDF by selecting the document and
clicking on Create. However, it will use the default settings of doPDF to create the PDF file. So, if you
need those changed either modify them before creating the PDF or create the PDF by printing it
directly to the doPDF printer driver.

6 doPDF 11
Create one document

The Create one document tab is selected by default when you first open the application. Using the
options here you can convert a single document to PDF at a time. You can read more about the single
document conversion here: Create one document
This start page also contains some details on how you can create PDF files. These are only
informative and offer the user more information about the other options that can be used to create
PDF files.
ADD-INS FOR MICROSOFT OFFICE

During installation doPDF gives the option to install add-ins for Microsoft Office applications. By
default is checked and it will add in the supported Microsoft Office applications (Microsoft Word,
Microsoft Excel, Microsoft PowerPoint, Microsoft Publisher, Microsoft Visio and Microsoft Outlook)
another tab called doPDF 11 that will let users create PDF files directly from the Office interface by
simply clicking a button.

doPDF 7
Using add-ins for Microsoft Office to create PDF files - advantages:

· Converts hidden hyperlinks. When the Office document contains a hyperlink (clickable text
that points to an external site or file) that can be converted to a clickable active link in the
resulting PDF document too. The other two methods for creating PDF files with doPDF cannot
convert hidden hyperlinks (only visible ones).
· Easier bookmark conversion. When converting a document created with a Microsoft Office
application to a PDF using the add-in, you have the option to automatically detect bookmarks
and add them in the PDF too. This means that you don't have to define any bookmark rules for
the conversion, as needed when printing directly to the printer driver.
Using add-ins for Microsoft Office to create PDF files - disadvantages:
· Office applications only. The add-ins work only with Microsoft Office applications, so it cannot
be used from other applications.
Read more about doPDF add-ins for Microsoft Office on the Create PDF from Microsoft Word, Create
PDF from Microsoft Excel, Create PDF from Microsoft PowerPoint, Create PDF from Microsoft
Publisher, Create PDF from Microsoft Visio and Create PDF from Microsoft Outlook sections.

8 doPDF 11
DOPDF DRIVER
The previous two options mentioned for creating PDF files rely on the doPDF printer driver, as this is
the program that actually does the conversion. doPDF is installed as a virtual printer, so it will be
shown as an actual printer in the Printers list. This means that you can create PDF files from any
application that allows printing if you "print" that document to the doPDF printer driver. This is done
in the same way you would print to a regular printer, meaning you have to open the document, go to
File->Print, select doPDF as the printer and then click on Print.
Using doPDF printer driver - advantages:

· Converts to PDF from any applications. It will let you convert to PDF any type of document
that supports printing. The conversion is done in the same way you would print to a regular
printer, just that instead of the regular printer you'll have to select the doPDF printer driver.
Using doPDF printer driver disadvantages:
· Convert hidden hyperlinks. It can convert only visible links in the PDF document (i.e. www.
novapdf.com will be converted, but not novapdf.com), unlike the doPDF add-ins for Microsoft
Office (which can convert hidden hyperlinks too).
Read more about doPDF printer driver on the Create PDF from any application section.

doPDF 9
1.2.2 Getting Started

1.2.2.1 Create one document
options here you can convert a single document to PDF at a time.
options here you can convert a single document to PDF at a time.
To convert a file to PDF in the Select file field enter the path to the document you want converted
into PDF or use the Browse button to select it. Once you selected the document click on the Create
button. This will start the application associated with the document you selected and will ask you
where to save the PDF file.
This start page also contains some details on how you can create PDF files. These are only
informative and offer the user more information about the other options that can be used to create
PDF files.
Using doPDF start page to create PDF files - advantages:

10 doPDF 11
· Quick access. The start page is quickly accessible from the doPDF start menu group. Simply
type for doPDF in Windows 8's Start page and click on doPDF from the Apps results, or click on
the Windows button, go to Start->Programs->doPDF group and click on the executable file in
Windows 7 or previous. This will launch the start page and let you select a document to
convert to PDF.
Using doPDF start page to create PDF files - disadvantages:
· Difficult to change preferences. The start page is meant for quick access to convert a
document. Thus it will use the default settings of the doPDF printer for creating the PDF files. In
order to use custom settings, you'll have to change those before the printing.
· Convert hidden hyperlinks. It can convert only visible links in the PDF document (i.e. www.
novapdf.com will be converted, but not novapdf.com), unlike the doPDF add-ins for Microsoft
Office (which can convert hidden hyperlinks too).
1.2.2.2 Tools
The Tools section gives you quick access to print one/multiple documents, manage the printers,
monitor printing progress, check for updates, change language and password protect the interface.
Getting started

doPDF 11
Shows shortcuts to go to the printing documents tab (you can also click on the tabs to visit those
sections).
Tools
From this section you can set the user interface Language and configure the frequency of Updates.
1.2.2.2.1 Language
The Language page allows you to set the language for the interface of the program.
LANGUAGE
Use user's regional settings

If you check this option, the language will be automatically selected depending on each user's
regional setting. If the user language is not available in doPDF, the default language is chosen
(English).
Select Language
If you want all users to use the same language, select one of the languages available from the Select
language combo-box.
TRANSLATOR
For each language you'll see here details regarding the person/company that translated the interface
of doPDF.

12 doPDF 11
1.2.2.2.2 Updates
The Updates window allows you to set how often to check for updates and to disable it.
CHECK FOR UPDATES
Automatic check for updates

This option is checked by default and will connect to the Internet to see if there are new updates for
the application with the defined frequency. If you uncheck this option you won't be notified of new
updates until you check manually by clicking on the Start check for updates button.
Frequency
You can choose to check for updates Daily (not recommended), Weekly (default value) or Monthly.
When an update is found it will display the doPDF Updates window with details about the update.
DOPDF UPDATES
Version history
If updates are detected you'll see a list of fixes, updates and new features in the version history
section, grouped by version and build number. You can start the download of the new version by
accessing the Click to download link.
News
Occasionally we will post news items that will show in the update window. When this window is
opened you can re-check for updates by clicking on the Refresh button.
1.2.2.2.3 Settings
You can easily set a password to protect the user interface of doPDF. This way, everytime the app will
be opened, a password will be required to modify its settings.

doPDF 13
Send anonymous usage statistics

We rely on user feedback for new features and updates included in the application. If this option is
checked, anonymous usage data will be sent to our server.
Show News page

Occasionally we will display a News page that shows what's changed in a new version or a special
promotion. You can uncheck this option not to display the News page anymore.
Show Tray icon

Uncheck this to hide the tray icon of the application.
1.2.2.3 About
The About page contains information about the version you have installed plus the option to access
the licensing information.

14 doPDF 11
The about window will show the following information:

· Version and build number of the profile manager and printer manager, in parenthesis you'll
also the the version of the printer driver used
· Windows version and edition (for support inquiry purposes)
·
· Miscellaneous information regarding the other products developed by the company as well as
copyright information
1.2.3 Create PDF from any application
Creating PDF Files

doPDF installs itself as a virtual printer driver. To create PDF files from any application, you just have
to print your documents to the doPDF like you would print to a normal printer, or you can start the
doPDF Start page from the program group, Browse for the document you want to convert and press
Create.
HOW TO CREATE PDF FILES FROM DOCUMENTS CREATED WITH MICROSOFT WORD

doPDF 15
During installation, doPDF will ask if you want to install an add-in for Microsoft Office. With that add-
in installed, you can create PDF files from any Office application without having to go to File->Print.
You just have to click on the doPDF tab, and then on the Save as PDF button to create the PDF file.
However, if you chose not to install the add-in, you can still create PDF files from all Microsoft Office
applications, but in the general form that of printing to it like to a regular printing. To create PDF files
from documents created with Microsoft Word (without using the add-in), follow these steps:
1. Open the document that you want to convert to a PDF file
2. Go to File->Print and select doPDF from the printers combo-box
3. Click on Print and choose a location for your PDF file
HOW TO CREATE PDF FILES FROM MICROSOFT WORDPAD

1. Open the document that you want to convert to a PDF file
2. Go to File->Print, click Print and select doPDF from the list of printers

16 doPDF 11
HOW TO CREATE PDF FILES FROM NOTEPAD

1. Open the NotePad document that you want to convert to a PDF file
2. Go to File->Print and select doPDF from the list of printers

doPDF 17
Printing a test page

After installation you can test if doPDF is working properly by printing a test page.
To print a test page in Windows 10/8:

1. Go to Start, type printers and open from the Settings results Devices and Printers
2. In the Printers section, right-click doPDF and select Printer Properties
3. In the doPDF Printer Properties window, click on Print Test Page
4. You will be prompted to select a location and name for the test PDF file. Choose one and click
Save.
5. After the PDF was created and saved, it will open in your default PDF reader and you will see
the printed test page.
To print a test page in Windows 7:

6. Go to Start and click on Devices and Printers
7. In the Printers window, right-click doPDF and select Printer Properties
8. In the doPDF Printer Properties window, click on Print Test Page
Save.
10.After the PDF was created and saved, it will open in your default PDF reader and you will see
To print a test page in Windows Vista:

18 doPDF 11
1. Go to Start and click on Printers and Faxes (if you have the Classic menu go to Start->Settings-
>Printers and Faxes)
2. In the Printers and Faxes window, right-click doPDF and select Properties
3. In the doPDF Properties window, click on Print Test Page
Save.
5. After the PDF was created and saved, it will open in your default PDF reader and you will see
Accessing the doPDF Printing Preferences

You can access the Printing Preferences window and change the various settings available.
To access the doPDF Printing Preferences window in Windows 10/8:

1. Go to Start, type printers and open from the Settings results Devices and Printers
2. In the Printers section, right-click doPDF and select Printing Preferences
3. doPDF Printing Preferences window will be displayed and you will have the option to change
the various settings available
To access the doPDF Printing Preferences window in Windows 7 and Vista:

1. Go to Start and click on Printers
2. In the Printers window, right-click doPDF and select Printing Preferences
3. doPDF Printing Preferences window will be displayed and you will have the option to change
the various settings available
1.2.3.1 Save PDF file
This window lets you choose where to save the PDF file, whether to remember the folder you saved it
in for the future or not, to embed or not the used fonts and choose the quality of the images in the
resulting PDF.

doPDF 19
File selection/name
Enter a filename (including its path) for the PDF that will be generated, or use the Browse button to
select a location for it. Once the location is selected, click OK to actually create and save the PDF.
PDF OPTIONS
Choose a the printing quality for the resulting PDF. The Smallest file will result in creating a PDF with
a small size, while the Best quality will create one with better image quality.
Best quality
If this option is checked the resulting PDF file will be larger than by using the Small file option,
however the quality of the images will be better. This option is recommended if you need a PDF file
that's suitable for printing, where the quality of images is important. If you need a PDF file to put on
the web or to send via email, you should use the Small file option to reduce its size.
Medium
You can choose this option if you want a balance between the quality of the resulting PDF and its
size.
Smallest file
This option is checked by default and the compression engine used in this case optimizes the

20 doPDF 11
resulting size of the PDF file. This option is recommended in most cases when you need to send the
resulting PDF file via email, put it on the web or use it for distribution. It's a balance between size of
the resulting PDF file and the quality of images, so if you need to have higher quality images in the
resulting PDF files select the Best quality option.
Embed all used fonts

If this option is checked, the fonts used in the original document will be embedded in the PDF file.
While this ensures you that the recipient will see the PDF with the same fonts used in the original
document, it also has the disadvantage that the filesize of the resulting PDF is larger than without
using the Embed fonts option. Only the characters used in the original document will be embedded,
to avoid having unnecessary font characters included (doPDF does font subset embedding).
PREFERENCES
Add document info

If this option is checked, the resulting PDF file will have the metadata information that you set in
Document info (title, subject, keywords, author, creator).
Always use this folder

If you check this option, the path where you will save the PDF will be remembered and offered as a
default saving location the next time you will save a PDF. By default this is unchecked.
ACTIONS
Open file
If this option is checked, the resulting PDF file will be opened in the default PDF reader. If you don't
want to see the resulting PDF file automatically, uncheck it and click OK.
The resulting PDF will be opened automatically with the default PDF viewer (i.e. Adobe Reader). The
PDF will be displayed according to the PDF view options set by default in your viewer. If you want to
display the PDF in a different view (i.e. Single Page Continuous which allows scrolling pages, or Two
Pages side by side) you'll have to go into preferences/options for the PDF viewer and change the
default viewing options.
1.2.3.1.1 Document info
The Document Info allows you to define what metadata information gets saved in the resulting PDF
file. This information will be displayed in the properties of the PDF.

doPDF 21
Title
Sets the title for the printed document. Default is empty. This title will only show up when viewing
the properties of the resulting PDF, only changes in the document metadata.
Subject
Sets the subject for the printed document. Just as the Title, it will only show up in the metadata
properties for the document. Default is empty.
Keywords
Sets the keywords for the printed document as it will be displayed in the document properties.
Default is empty.
Author
Sets the author of the printed document as it will be displayed in the document properties.
Creator
By default it shows information about the application that generated the PDF file, however this field
can be modified to any custom value.

22 doPDF 11
1.2.4 Create PDF from Office applications

1.2.4.1 Create PDF from Microsoft Word
During installation doPDF gives the option to install add-ins for Microsoft Office applications (Word,
Excel, PowerPoint, Publisher and Visio). By default this option is checked and it will add in Microsoft
Word another tab called doPDF that will let users create PDF files directly from the Office interface by
Create PDF files from Microsoft Word using the add-in for Microsoft Office:
· Open the Microsoft Word document you want to convert
· Click on the doPDF tab
· Optionally you can change the settings of the doPDF printer, or those of the add-in for
Microsoft Office
· Click on Save to doPDF and you'll be asked for a location where to save the resulting PDF file
Configure settings of the add-in for Microsoft Office:

The add-in installs with default settings, but those can be modified if you need advanced
customization of the resulting PDF.
PRINTERS
This lets you manage the available PDF printers.

doPDF 23
With doPDF you can create as many printers as you want, all sharing the same driver but each could
use a different profile. From the list of Printers you are able to choose which will be active and how to
handle the PDF creation. Furthermore, if you have older versions installed, those will show up as
printers too in this list.
Show one Save As PDF button

If this is checked, in the Save As PDF section of the addin ribbon tab you'll be able to choose (with a
drop-down) what printer to use for creating the PDF.
Show each printer as a button

You can also choose to show a different Save As PDF button for each printer in the ribbon addin tab.
LINKS
This section lets you customize how links will be detected and converted in the resulting PDF file.

24 doPDF 11
Convert links
If this is checked, all links in the current document will be detected and converted as active links in
the resulting PDF file.
Web links
If checked this will convert all hyperlinks pointing to Internet addresses in the resulting PDF
document.
Cross document links

If checked it will convert links pointing to other documents.
· Use relative paths - check this to use non-absolute links for file paths (i.e. /Documents/file.pdf
instead of C://Documents/file.pdf)
· Change file extensions to PDF - when creating cross document links, all those pointing to other
files can point to PDF files having the same name/path (in case those will be converted

doPDF 25
afterwise)
· Open file in new tab - when this option is checked, the file linked from the current PDF will
open in a new tab of your PDF reader (if the PDF reader has support for tabbed reading).
Cross reference links

If checked this will convert the cross-reference links from Word (links that point the reader to various
places within the same document).
Convert links located in the Header and Footer

You can choose if you want links in header/footer converted in the resulting PDF file. Default is
checked so links will be converted.
Convert Footnote and Endnote links

Check this to make sure that hyperlinks from Footnotes/Endnotes get converted to active PDF links.
BOOKMARKS
You can set various options related to detecting and generating PDF bookmarks

26 doPDF 11
Convert bookmarks to PDF bookmarks

This is checked by default and will convert any Bookmarks defined already in the current document
to bookmarks in the resulting PDF files.
Convert Outline level paragraphs till heading level

This is checked by default and will convert to Bookmarks all outline level paragraphs until the level
number you enter.
Convert styles to PDF bookmarks

If this is checked, the Styles list becomes active and you can select which headings from the Word
document will be transformed into bookmarks in the resulting PDF files. By default all tags with
Heading (1-9) will be converted, as well as Title and Subtitle.

doPDF 27
Select level
PDF bookmarks have numeric levels that place them in a specific hierarchy in the bookmark list. For
example, a bookmark at level 1 will contain nested bookmarks at level 2, 3 and so on.
For each selected style name from the Styles window you'll be able to select which level to apply to it.
By default the Headings (1-9) have an incremental level according to their importance, but you can
change those. For instance if you want the Heading 1 to be of level 5 just select it and change its level
and this means that it will be nested to level 4 bookmarks.
DOCUMENT
This lets you choose if you want to save the document before converting it (with or without the
document information attached).
Add document information

If you have any information added via document properties in the original file, you can have that

28 doPDF 11
recognized and transmitted in the PDF as Document Information (i.e. the Author, Title/Subject,
Keywords, ...). By default this option is checked.
Save before printing

When checked, it will save any changes done to the currently opened document before doing the
conversion to PDF.
Print document markup

When checked, document markup will also be included in the resulting PDF file. If for instance your
word document includes reviewing markup notes (i.e. comments, corrections), those will be included
in the PDF file too.
1.2.4.2 Create PDF from Microsoft Excel
During installation doPDF gives the option to install add-ins for Microsoft Office (Word, Excel,
PowerPoint, Publisher and Visio). By default this option is checked and it will add in Microsoft Excel
another tab called novaPDF that will let users create PDF files directly from the Office interface by
Create PDF files from Microsoft Excel using the add-in for Microsoft Office:
· Open the Microsoft Excel workbook you want to convert
· Optionally you can change the settings of doPDF, or those of the add-in for Microsoft Office
Configure the settings of add-in for Microsoft Office:

The add-in installs itself with default settings, but those can be modified if you need advanced
PRINTERS

doPDF 29


Print entire workbook

If you have an workbook with several sheets you can convert it all to a single PDF document by
checking this box - this will add all the sheets in the workbook to the final PDF file.

30 doPDF 11
LINKS
Convert links
Web links
document.


doPDF 31
afterwise)

BOOKMARKS
Choose whether to add bookmarks in the resulting PDF or not.

32 doPDF 11
Convert sheet names to PDF bookmarks

If this is checked, sheet names from the Excel workbook will become bookmarks in the resulting PDF
file.
DOCUMENT
This lets you select which printer to use, if you want to save the document before converting it or not
and print the entire workbook.

doPDF 33


conversion to PDF.

Print entire workbook

34 doPDF 11
If this is checked, all the sheets in the workbook will be converted to PDF.
1.2.4.3 Create PDF from Microsoft PowerPoint
PowerPoint another tab called novaPDF that will let users create PDF files directly from the Office
interface by simply clicking a button.
Create PDF files from Microsoft PowerPoint using the add-in for Microsoft
Office:
· Open the presentation created with Microsoft PowerPoint that you want to convert

PRINTERS

doPDF 35


LINKS

36 doPDF 11
Convert links
Web links
document.


doPDF 37
afterwise)

BOOKMARKS
Choose whether to add bookmarks in the resulting PDF or not.
Add PDF Bookmark for each slide

38 doPDF 11
If this is checked the resulting PDF file will have as bookmarks each separate slide from the
presentation created with Microsoft PowerPoint.
DOCUMENT
This lets you select which printer to use and if you want to save the document before converting it.


conversion to PDF.

doPDF 39

1.2.4.4 Create PDF from Microsoft Publisher
Publisher another tab called novaPDF that will let users create PDF files directly from the Office
Create PDF files from Microsoft Publisher using the add-in for Microsoft
Office:
· Open the presentation created with Microsoft Publisher that you want to convert

PRINTERS

40 doPDF 11


LINKS

doPDF 41
Convert links
Web links
document.


42 doPDF 11
afterwise)

Links located in Header and Footer

If checked this will convert all hyperlinks inserted in the Header/Footer to clickable links in the
resulting PDF document.
DOCUMENT
This lets you choose to save the document before converting it and add document information.

doPDF 43


conversion to PDF.


44 doPDF 11
1.2.4.5 Create PDF from Microsoft Visio

Visio another tab called novaPDF that will let users create PDF files directly from the Office interface
by simply clicking a button.
Create PDF files from Microsoft Visio using the add-in for Microsoft Office:
· Open the presentation created with Microsoft Visio that you want to convert

PRINTERS

doPDF 45


LINKS

46 doPDF 11
Convert links
Web links
document.


doPDF 47
afterwise)

DOCUMENT
This lets you choose to save the document before converting it and add document information.


48 doPDF 11

conversion to PDF.

Print all pages

If this is checked all the pages in the current Visio document will be converted in a single PDF file.
1.2.4.6 Create PDF from Microsoft Outlook
Excel, PowerPoint, Publisher, Visio and Outlook). By default this option is checked and it will add in
Microsoft Outlook another tab called doPDF that will let users create PDF files directly from the Office
Create PDF files from Microsoft Outlook using the add-in for Microsoft Office:
· Open the Microsoft Outlook document you want to convert
· Optionally you can change the settings of the doPDF printer, or those of the add-in for
Microsoft Office
Configure settings of the add-in for Microsoft Office:

PRINTERS

doPDF 49


LINKS

50 doPDF 11
Convert links
Web links
document.

afterwise)

doPDF 51

BOOKMARKS
You can set various options related to detecting and generating PDF bookmarks
Convert bookmarks to PDF bookmarks

This is checked by default and will convert any Bookmarks defined already in the current document
to bookmarks in the resulting PDF files.
Convert styles to PDF bookmarks

If this is checked, the Styles list becomes active and you can select which headings from the Word
document will be transformed into bookmarks in the resulting PDF files. By default all tags with

52 doPDF 11
Heading (1-9) will be converted, as well as Title and Subtitle.
Select level
PDF bookmarks have numeric levels that place them in a specific hierarchy in the bookmark list. For
example, a bookmark at level 1 will contain nested bookmarks at level 2, 3 and so on.
For each selected style name from the Styles window you'll be able to select which level to apply to it.
By default the Headings (1-9) have an incremental level according to their importance, but you can
change those. For instance if you want the Heading 1 to be of level 5 just select it and change its level
and this means that it will be nested to level 4 bookmarks.
DOCUMENT
This lets you choose if you want to save the document before converting it (with or without the
document information attached).

doPDF 53

Add email header

When checked, it will add the email header to the resulting PDF file. So the PDF will include the From,
To, Sent Date and Subject details at the beginning of the resulting PDF file.
Embed attachments
When checked, if the email contains attachments those will be embedded in the resulting PDF file.
1.3 Configuring doPDF

1.3.1 Printing Preferences
1.3.1.1 Settings
The main page of the Printing Preferences window allows you to set basic options for the resulting
PDF:
· select the page size (i.e. A4, Letter)
· choose a different orientation (portrait, landscape)
· create multiple copies of the same document
· set resolution for images or scale the entire page

54 doPDF 11
PAGE SIZE
This group allows you to modify the size of the resulting PDF document. You can select a predefined
form from the drop down list.
You can also select Custom and enter your own Width, Height and Unit for the current conversion.
ORIENTATION
Specifies how the page is positioned. Available options are Portrait and Landscape. The orientation
can also be set from the printing application.
Portrait
Portrait orients the print vertically (longest edge of the page is vertical).
Landscape
Landscape orients the print horizontally (longest edge of the page is horizontal).

doPDF 55
COPIES
Specifies how many copies of the original document you want to include into the PDF and if you want
the pages collated.
Collate
If you need multiple copies of the original document in the PDF you can set here if you want the
pages collated (ordered as P1-P2-P3-P1-P2-P3) or grouped (ordered as P1-P1-P2-P2-P3-P3).
GRAPHIC
Specifies the resolution and scale of the document.
Resolution
You can set the printing resolution between 72 and 2400 dpi by selecting the default values from the
drop down list or entering a different value. A smaller resolution results in smaller PDF file, but lower
image quality, while a higher resolution means better image quality, but bigger PDF file. The default
value is 300 dpi. The resolution can also be set from the printing application.
Scale
You can set the scale of the document from 1% to 400% by entering a value or pressing the Up and
Down arrows. The scale factor can also be set from the printing application.
NOTE
Some applications allow you to set page size, orientation, number of copies, scale and resolution
from their own printing dialogs. If you open the doPDF Printing Preferences dialog from the printing
application, you will see these settings are automatically updated on the first page.
1.3.1.2 Tools
The Tools section gives you quick access to print one/multiple documents, manage the printers,
monitor printing progress, check for updates, change language and password protect the interface.

56 doPDF 11
Getting started
Shows shortcuts to go to the printing documents tab (you can also click on the tabs to visit those
sections).
Tools
From this section you can set the user interface Language and configure the frequency of Updates.
1.3.1.2.1 Language
The Language page allows you to set the language for the interface of the program.

doPDF 57
LANGUAGE
Use user's regional settings

If you check this option, the language will be automatically selected depending on each user's
regional setting. If the user language is not available in doPDF, the default language is chosen
(English).
Select Language
If you want all users to use the same language, select one of the languages available from the Select
language combo-box.
TRANSLATOR
For each language you'll see here details regarding the person/company that translated the interface
of doPDF.
1.3.1.2.2 Updates
The Updates window allows you to set how often to check for updates and to disable it.

58 doPDF 11
CHECK FOR UPDATES
Automatic check for updates

This option is checked by default and will connect to the Internet to see if there are new updates for
the application with the defined frequency. If you uncheck this option you won't be notified of new
updates until you check manually by clicking on the Start check for updates button.
Frequency
You can choose to check for updates Daily (not recommended), Weekly (default value) or Monthly.
When an update is found it will display the doPDF Updates window with details about the update.
DOPDF UPDATES
Version history
If updates are detected you'll see a list of fixes, updates and new features in the version history
section, grouped by version and build number. You can start the download of the new version by
accessing the Click to download link.
News
Occasionally we will post news items that will show in the update window. When this window is
opened you can re-check for updates by clicking on the Refresh button.
1.3.1.3 About
The About page of the Printing Preferences contains information about the version you have
installed as well as information about other projects developed by Softland, link to change the
Language and Check for updates.

doPDF 59
1.3.2 Tray Application

1.3.2.1 doPDF Tray
The doPDF Tray application offers a quick overview and gives shortcuts to the most popular actions.

60 doPDF 11
NOTIFICATIONS
The Notifications area is where you can see various details about doPDF and the current printing
jobs:
· first 2 lines will display update details (i.e. you'll see when a new version is available)
You can also hover over each row to open a pop-up with extra details or click on the 3 dots to the
right to open the context menu related for that item.
QUICK ACTIONS
This footer area will give you quick access to opening the Getting Started window.

Dopdf User Manual

Uploaded by

Dopdf User Manual

Uploaded by

doPDF

Copyright © 2021 Softland

This documentation contains proprietary information of Softland.

The information in this document is subject to change without notice. Although

Windows ® is a registered trademark of the Microsoft Corporation. All other

doPDF 11 User Manual Copyright © 2021 Softland

It needs approximately 300 MB of free space.

1.2 Using doPDF

DOPDF START PAGE

doPDF 11 User Manual Copyright © 2021 Softland

Create one document

ADD-INS FOR MICROSOFT OFFICE

doPDF 11 User Manual Copyright © 2021 Softland

Using add-ins for Microsoft Office to create PDF files - advantages:

doPDF 11 User Manual Copyright © 2021 Softland

Using doPDF printer driver - advantages:

doPDF 11 User Manual Copyright © 2021 Softland

1.2.2 Getting Started

Using doPDF start page to create PDF files - advantages:

doPDF 11 User Manual Copyright © 2021 Softland

doPDF 11 User Manual Copyright © 2021 Softland

Use user's regional settings

doPDF 11 User Manual Copyright © 2021 Softland

CHECK FOR UPDATES

Automatic check for updates

doPDF 11 User Manual Copyright © 2021 Softland

Send anonymous usage statistics

Show News page

Show Tray icon

doPDF 11 User Manual Copyright © 2021 Softland

The about window will show the following information:

Creating PDF Files

doPDF 11 User Manual Copyright © 2021 Softland

HOW TO CREATE PDF FILES FROM MICROSOFT WORDPAD

doPDF 11 User Manual Copyright © 2021 Softland

HOW TO CREATE PDF FILES FROM NOTEPAD

doPDF 11 User Manual Copyright © 2021 Softland

Printing a test page

To print a test page in Windows 10/8:

To print a test page in Windows 7:

To print a test page in Windows Vista:

doPDF 11 User Manual Copyright © 2021 Softland

Accessing the doPDF Printing Preferences

To access the doPDF Printing Preferences window in Windows 10/8:

To access the doPDF Printing Preferences window in Windows 7 and Vista:

doPDF 11 User Manual Copyright © 2021 Softland

doPDF 11 User Manual Copyright © 2021 Softland

Embed all used fonts

Add document info

Always use this folder

doPDF 11 User Manual Copyright © 2021 Softland

doPDF 11 User Manual Copyright © 2021 Softland

1.2.4 Create PDF from Office applications

Configure settings of the add-in for Microsoft Office:

doPDF 11 User Manual Copyright © 2021 Softland

Show one Save As PDF button

Show each printer as a button

doPDF 11 User Manual Copyright © 2021 Softland

Cross document links

doPDF 11 User Manual Copyright © 2021 Softland

Cross reference links

Convert links located in the Header and Footer

Convert Footnote and Endnote links

doPDF 11 User Manual Copyright © 2021 Softland

Convert bookmarks to PDF bookmarks

Convert Outline level paragraphs till heading level

Convert styles to PDF bookmarks

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Add document information

doPDF 11 User Manual Copyright © 2021 Softland

Save before printing

Print document markup

Configure the settings of add-in for Microsoft Office:

doPDF 11 User Manual Copyright © 2021 Softland

Show one Save As PDF button

Show each printer as a button