Wells Fargo International Team Member
Wells Fargo International Team Member
Wells Fargo International Team Member
PRIVACY NOTICE
This Notice applies to all countries except for the following: the United States, South Korea,
the People’s Republic of China-Shanghai, and those countries in the European Union, Latin
America, and the Caribbean.
"We", "Our" or "Company" refers to the Wells Fargo entity with which you have an
employment contract and which is acting as the data controller regarding the collection, use,
storage, transfer, and processing of individually identifiable information about you
("Personal Data"). "You" or "your" refers to an individual who has an employment contract
or employment relationship with the Company. This document is referred to as the
"Notice."
Wells Fargo is one of the largest financial institutions in the world and operates globally. As
described in Section 2 below, in order to carry out employment-related operations, including
administering your contract or employment relationship with the Company, we need to
collect, process, and use Personal Data. We also have to meet the different requirements of
data protection laws across the world.
Name of group parent: Wells Fargo & Company
Headquarters location: 420 Montgomery Street; San Francisco, CA 94104 USA
Contact information for our regional Data Privacy Officers is listed in Section 7 below.
We may collect the following categories of Personal Data in connection with your
employment to the extent permitted under applicable law:
• Master data: first name, middle name, and last name, personal contact details
(home and mobile telephone numbers, email addresses, and home address), date and place
of birth, citizenship, marital status, gender, national identification, tax, and/or social
insurance number, information required for tax reporting, health insurance information, and
bank account details.
• Visa and work permit data: copies of your passport, birth certificate, national
identification card, existing and expired visa(s) and other permit details, and all such
information for relevant members of your family (such as your parents, spouse,
domestic/civil partner, children and/or other dependents), if required by applicable law.
• Work contact details: work address, work phone numbers, fax numbers, and work
email address.
• Contract data: terms and conditions of your contract, salary or pay, and other
contractual benefits such as car, educational or housing allowances; stock, incentive or
bonus awards; and changes to the terms and conditions of your employment or work
relationship.
• Absence data: dates of absence and reasons for absence (such as medical leave) to
the extent these apply to you.
• Third party data: the name, title, employer, contact details, and location of any
individual who you are related to or have a close personal relationship with who: (i)
provided you with a reference for employment with Wells Fargo; (ii) is a U.S. or non-U.S.
government official; or (iii) has decision making authority/capability over any matters
affecting Wells Fargo.
If you, for any purpose under this Notice, provide the Company with Personal Data about
your spouse/domestic/civil/partner, your respective children, other dependents or other
third parties, it is your responsibility to inform them of their rights with respect to such
Personal Data and that you may disclose their Personal Data to the Company for these
purposes. You are also responsible for obtaining the explicit consent of these individuals
(unless you are authorized to provide such consent on their behalf) if such consent is
required by applicable law for the collection, use, storage, transfer and processing of their
Personal Data.
It is obligatory that you provide the Company with your Personal Data, without which we will
not be able to process your Personal Data for the purposes set out in Section 2 below, and
the administration of your employment, including the Employment Purposes (defined
below), could be affected.
The Company uses and processes Personal Data (via manual and electronic methods) for
purposes of administering your contract with the Company and carrying out its employment
relationship with you, and for purposes of managing our business operations, including
complying with applicable laws and regulations on a global basis. The Company uses and
processes the following categories of Personal Data for the following purposes
("Employment Purposes"), as permitted by applicable law.
• To monitor and assure compliance with Wells Fargo's Code of Ethics and
Business Conduct, other policies and procedures, and applicable law, including
detecting or preventing possible loss or unauthorized access or processing of customer,
team member, confidential or restricted data, protecting Company and other party data and
assets, mitigating insider trading risk, avoiding actual or perceived conflicts of interest, and
meeting regulatory expectations, conducting internal audits and investigations, handling any
potential or other claims, and engaging in disciplinary actions and terminations, the
Company may process work contact details, organizational data, contract data, bonus and
incentive information, absence data, benefits information, performance data, employment
data, background data, third party data, Sensitive Personal Data, computer usage data, and
disciplinary data.
verifying identity for security purposes, and complying with other applicable law, the
Company may process Sensitive Personal Data.
The Company will not process Personal Data for any purpose incompatible with the purposes
outlined in this section, unless it is required or permitted by applicable law, or as authorized
by you. For some activities, processing of certain Personal Data continues after individuals
have left the service of the Company. The Company’s general practice is not to keep
Personal Data longer than necessary for the fulfillment of the purposes outlined in this
section, in accordance with our standard records retention periods, or as required or
appropriate in the jurisdiction where such records or information is retained. However, we
may need to hold Personal Data beyond these time periods due to regulatory requirements
of a particular country or in response to a regulatory audit, investigation or other legal
matter. These requirements also apply to our third party service providers.
The Company may transfer Personal Data to third parties for Employment Purposes as
follows:
Wells Fargo U.S. Since management, human resources, legal and audit responsibility
partially rests with Wells Fargo & Company as the group parent in the United States ("Wells
Fargo & Company") and with Wells Fargo Bank, N.A. operations in the U.S. ("Wells Fargo
Bank, N.A.") (collectively, "Wells Fargo U.S."), the Company may transfer Personal Data
to, or otherwise allow access to such data by, Wells Fargo U.S., which may use, transfer,
and process the data for the following purposes: to maintain and improve effective
administration of the workforce; to provide rights, benefits, stock grants, and entitlements;
to maintain a corporate directory; to maintain IT systems; to monitor and assure
• Acquiring entities. If the Wells Fargo business for which you work is sold or
transferred in whole or in part (or such a sale or transfer is being contemplated), your
Personal Data may be transferred to the new employer or potential new employer, subject
to any rights provided by applicable law, including to such new or potential new employers
in the jurisdictions and other countries where these entities are located.
The recipients of Personal Data identified in this Section 3 may be located in the United
States and other jurisdictions that may not provide the same level of data protection as
your home country. To the extent required by applicable law, the Company, Wells Fargo
U.S., and Affiliated Entities will: (i) address any applicable requirement to assure an
Even if you create or have access to passwords to protect against unauthorized access to
correspondence and activities, using that password does not make the related
communications or activities private. In addition, phone calls made or received on any
When carrying out monitoring of use of our equipment or systems (including emails and
phone calls) it will not normally be the Company's intention to access any Personal Data
(except where it is relevant to the purposes described above), and we shall use our
reasonable endeavors not to access, copy or use any Personal Data unless necessary. If
such access occurs inadvertently, and it is not relevant to the purposes, we shall delete any
and all such Personal Data as soon as it comes to our attention.
The Company has appointed regional Date Privacy Officers (as listed below) who are
responsible for responding to requests in relation to your Personal Date.
I understand that the Company will collect, use, process, store and transfer Personal Data as
described in this Notice. By signing below or clicking the accept button, if acknowledged
electronically, I confirm my consent to the collection, use, processing, storage and transfer of
Personal Data in accordance with the terms and conditions contained in this Notice. I also
consent to the transfer of my Personal Data outside my country of residence as described in this
Notice. I agree that this Notice and Consent supersede any prior notice on this subject and shall
cover all Personal Data collected or maintained by the Company in connection with my
employment. I understand that I may decline to provide my Personal Data, but I may not be able
to receive certain employment services described in this Notice, including but not limited to
payment of salary and bonus, provision of insurance and other benefits.
Name:
Date:
Signature: