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    SOP 4 Template Standard Operating Procedure For Transfer of Stock Controlled Drugs To or From T

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    Millen
    This standard operating procedure outlines the process for transferring controlled drug stock between a doctor's bag and practice stock. Key steps include an authorized staff member witnessing the transfer and updates to the controlled drug register. Doctors are responsible for security of their bag and keeping an accurate register of controlled drugs carried. Monthly stock checks and expiry date checks are to be completed, with any discrepancies reported to the appropriate authority.

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    SOP 4 Template Standard Operating Procedure For Transfer of Stock Controlled Drugs To or From T

    Uploaded by

    Millen
    684 views3 pages
    This standard operating procedure outlines the process for transferring controlled drug stock between a doctor's bag and practice stock. Key steps include an authorized staff member witnessing the transfer and updates to the controlled drug register. Doctors are responsible for security of their bag and keeping an accurate register of controlled drugs carried. Monthly stock checks and expiry date checks are to be completed, with any discrepancies reported to the appropriate authority.

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    SOP 4 Template Standard Operating Procedure for Transfer of Stock Controlled Drugs to or from t

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    This standard operating procedure outlines the process for transferring controlled drug stock between a doctor's bag and practice stock. Key steps include an authorized staff member witnessing the transfer and updates to the controlled drug register. Doctors are responsible for security of their bag and keeping an accurate register of controlled drugs carried. Monthly stock checks and expiry date checks are to be completed, with any discrepancies reported to the appropriate authority.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    684 views3 pages

    SOP 4 Template Standard Operating Procedure For Transfer of Stock Controlled Drugs To or From T

    Uploaded by

    Millen
    This standard operating procedure outlines the process for transferring controlled drug stock between a doctor's bag and practice stock. Key steps include an authorized staff member witnessing the transfer and updates to the controlled drug register. Doctors are responsible for security of their bag and keeping an accurate register of controlled drugs carried. Monthly stock checks and expiry date checks are to be completed, with any discrepancies reported to the appropriate authority.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
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    of 3

    NHS Blackburn with Darwen CCG

    NHS East Lancashire CCG

    SOP 4: Template Standard Operating Procedure for Transfer of Stock


    Controlled Drugs to/from the Doctors Bag

    Objectives
    Ensure that controlled drug (CD) stock held in GP bags is in date and the stock holding level
    reflects demand and is appropriate.

     Ensure the transfer of stock CDs to/from the doctor’s bag is managed safely and
    securely.

     Ensure that the documentation is accurate and reflects the current stock position in both
    the doctor’s bag and the Practice’s stock.

    Scope
    This SOP encompasses the process and record keeping of transferring controlled drugs to/from
    the doctor’s bag.

    Responsibilities

    The GP is responsible for:

     Stocking his/her bag with controlled drugs.

     Security of his/her bag in their possession, ensuring it is locked and they retain the
    key. Note: a digital combination lock on the bag may be more practical and convenient.

     Completing the appropriate CD registers following the transfer of CDs to/from the
    doctor’s bag.

    Authorised members of staff are responsible for:

     Witnessing the stocking of controlled drugs in doctor’s bags.

     Completing stock checks and completing the controlled drugs register.

    Process and Records

    31
    NHS Blackburn with Darwen CCG
    NHS East Lancashire CCG

    If a GP wishes to carry controlled drugs in his/her bag, the following should take place:
    1. An authorised staff member should witness both the GP stocking the bag from the
    Practice CD stock and the appropriate entry being made into the Practice’s CD register
    of the drug supplied including:
    a. Date supplied
    b. Name of drug, form and strength
    c. Quantity
    d. Running balance of stock updated.

    2. The CDs should be stored in a locked bag, which can only be opened by the person in
    lawful possession of the bag i.e. the doctor/prescriber.

    3. Bags containing CDs should not be left in a vehicle overnight or for long periods of time.

    4. Each doctor is responsible for the receipt and supply of CDs from their own bag and must
    keep a CD register for the controlled drugs carried in their bag. There must be a separate
    register for each doctor’s bag.

    5. When CD stock is transferred from Practice stock to the doctor’s bag an entry must be
    made in the bag’s CD register on the appropriate page for the drug received including:

    a. Date received
    b. Name of drug, form and strength
    c. Quantity
    d. Running balance of stock updated.

    6. Details of the administration of a CD to a patient from a doctor’s bag should be recorded


    in the doctor’s bag CD register. Refer to SOP 6.

    7. If a CD in the bag has expired, to avoid misuse, the doctor should return the CD to the
    practice stock to await future destruction. A record of this transaction should be recorded
    in both the bag and the Practice CD registers. If there is no Practice stock then the
    expired CD would need to be destroyed directly from the bag and witnessed by an
    authorised person. A record should be made.

    8. The doctor with a delegated member of staff should undertake monthly stock checks of
    CDs held within each bag for home visits and a record, signed and dated, made in the
    register to indicate the stock check has been done.

    32
    NHS Blackburn with Darwen CCG
    NHS East Lancashire CCG

    9. The expiry date on each product should be checked. Any product which is out of date
    should be clearly marked as “out of date” and segregated from other stock for future
    destruction. Refer to the SOP for disposal of CDs.

    10. The stock levels of controlled drugs should be assessed and more stock ordered if
    required. Refer to the SOP 7 for requisition of controlled drugs.

    11. Any discrepancy between the stock and the register must be investigated. If the issue
    cannot be resolved the NHS England CD Accountable Officer must be informed.

    References

    1. The Misuse of Drugs (Safe Custody) Regulations 1973 (SI 1973 No. 798)
    http://www.legislation.gov.uk/uksi/1973/798/made?view=plain

    2. Transporting controlled drugs: guidance on security measures for transporting


    controlled drugs in the UK or internationally.
    https://www.gov.uk/government/publications/transporting-controlled-drugs-guidance-on-
    security-measures

    3. Security Guidance for Controlled Drugs Home Office (May 2016)


    https://www.gov.uk/government/publications/general-security-guidance-for-controlled-
    drug-supplier

    33

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