Practice Quiz

Practice Quiz
• 30 min
Consolidating by Category (Reference)
TOTAL POINTS 2
1.
Question1
What is the difference between Consolidating by Category
(Reference) and Consolidating by Position?
1 point
Consolidating by Position assumes that the data being consolidated in multiple workbooks

has the same position in the different spreadsheets. However, Consolidating by Category
(Reference) looks for the data to be consolidated via a reference to a parameter.
Consolidating by Category (Reference) assumes that the data being consolidated in

multiple workbooks has the same cell reference in the different spreadsheets.
However, Consolidating by Position looks for the data to be consolidated via a reference
to a parameter.
2.
Question2
Sean has data in different workbooks that have column headings in different positions. He
wishes to consolidate the data. What is your advice?
1 point
Excel can also be used to consolidate by reference when the column headings are different,
Sean must just tick the top row option.
Excel can also be used to consolidate by reference when the column headings are different,
Sean must just tick the top column option.
Excel can only be used to consolidate by reference if the row headings are different.
Week 1: Toolbox
Keyboard Shortcuts
If a shortcut requires pressing two or more keys at the same time, keys are separated by a +
sign. An exhaustive list of shortcuts is available on theMicrosoft Office Support pages. Below
are a small number of shortcuts that we have selected to improve your speed and efficiency.
The list is by no means exhaustive. Mac shortcuts are listed in brackets (In newer versions of
Excel on Mac, the CTRL+ shortcut keys also work). For a list of Mac specific keyboard
shortcuts see the Microsoft Office ( for Mac) Support page.
If you need to move to another worksheet but don’t want to take your hands off the
keyboard, you can use these shortcuts:
CTRL + Page Down | Option + Right Arrow: Move to the next sheet in the workbook.
CTRL + Page Up | Option + Left Arrow: Move to the next sheet in the workbook.
------------------------------------------------
Windows Shortcuts: Microsoft Office Support pages | Mac Shortcuts:Microsoft Office

Support pages
Excel Terminology
3-D Reference
The references we have used before can be thought of as 2-D references because they
have 2 dimensions (2 important things to specify to identify a cell): columns (letters) and
rows (numbers). They might refer to a single cell (A3), a range in the same row or column
(A3:D3, B2:B5), or span multiple rows and columns (A3:D6). These cells must all be on the
same Worksheet.
If you expand these references to include multiple Worksheets, you get a 3-D reference (an
extra dimension to specify to identify a cell). Again, these can refer to a single cell on multiple
Worksheets (Sean:Carlos!C8), or a range of cells on multiple Worksheets (Sean:Carlos!
C8:E13).
Structure
In this topic, structure refers to the way the data is arranged in the workbook (this means the
number of rows and columns into which the data is entered and also the order of the rows
and columns that the data appears in).
Workbook
This is your entire Excel file. It contains 1 or more Worksheets.
Worksheet
Often just called a Sheet, this is where your data and charts live in Excel. You must have at
least 1 Worksheet in your Workbook and the upper limit is only limited by the resources on
your computer.
Ninja Tip of the Week
If you have many Worksheets in your Workbook, it can be difficult to move between them to
find the one you are looking for. You can use the Activate dialog to move directly to a sheet.
Right-click on the arrows next to the Worksheet tabs:
You will see the Activate dialog:

You can select the Worksheet to move to and click OK. In this Workbook there are only 4
Worksheets, so it does not save much time, but it would be very useful if you had many
Worksheets.
Working with Multiple Worksheets & Workbooks

TOTAL POINTS 5
1.
Question1
Ensure you have downloaded all the C2 W1 Assessment workbooks. Open the
workbook C2 W1 Assessment Sales Di. Move the worksheet called Q1 Summary to the
front of the other worksheets. In the Q1 Summary worksheet click in cell C5, use 3D
formulas to summarise the total quantity sold of item 3243 for January to March. How much
commission did Di earn on this item?
Do not enter the $ symbol - please enter the number as #.##

C2 W1 Assessment Sales Summary.xlsx
C2 W1 Assessment Sales Di.xlsx
C2 W1 Assessment Sales Aneesha.xlsx
C2 W1 Assessment Sales Lemin.xlsx
1 point
2.
Question2
Copy the formula in C5 down to C14. What was Di's total commission?
Don't enter the $ symbol - please enter the number as ####.##
Save the workbook, but don't close it, yet.
1 point
3.
Question3
Open C2 W1 Assessment Sales Lemin and C2 W1 Assessment Sales Summary.
In Sales Lemin note all the commissions are coming up as 0. Go to the Data tab, you will
observe the commission rate cell F4 is empty. The rate needs to be picked up from
the Sales Summary workbook Rates tab. Ensure you can see both workbooks on your
screen, click in F4 in Sales Lemin and use a linking formula to pull the commission rate
through from Sales Summary. In Sales Lemin return to the Q1 Summary, what is the
updated Total Commission?
Don't enter the $ symbol - please enter the number as #.##
1 point
4.
Question4
Open C2 W1 Assessment Sales Aneesha. You will see a message informing you of broken
links, this is because the commission rate is still linked to the old sales summary. The link will
need to be updated to look at the rate in C2 W1 Assessment Sales Summary. After
updating the link what is Aneesha's Q1 Commission?
Don't enter the $ symbol - please enter the number as #.##
1 point
5.
Question5
In C2 W1 Assessment Sales Summary consolidate the Q1 summaries from the other three
workbooks to get the total sales by item code for Q1. (Keep in mind that different sales
people sell different products). What was the total sales figure for Item Code 3256?
Enter your answer as a 5-digit number ##### - please don't use decimals, commas or
symbols.
1 point

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Consolidating by Position assumes that the data being consolidated in multiple workbooks

Consolidating by Category (Reference) assumes that the data being consolidated in

Windows Shortcuts: Microsoft Office Support pages | Mac Shortcuts:Microsoft Office

This is your entire Excel file. It contains 1 or more Worksheets.

Ninja Tip of the Week

You will see the Activate dialog:

Working with Multiple Worksheets & Workbooks

Do not enter the $ symbol - please enter the number as #.##

C2 W1 Assessment Sales Di.xlsx

C2 W1 Assessment Sales Aneesha.xlsx

C2 W1 Assessment Sales Lemin.xlsx

Don't enter the $ symbol - please enter the number as ####.##

Save the workbook, but don't close it, yet.

Don't enter the $ symbol - please enter the number as #.##

Save the workbook, but don't close it, yet.

Don't enter the $ symbol - please enter the number as #.##

Save the workbook, but don't close it, yet.

Save the workbook, but don't close it, yet.

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