Ig Sacs Complaint Muumbo

COMPLAINT FORM
I. COMPLAINANT INFORMATION
A. First Name: M.I. Last Name:
B. Street Address:
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C. City: State: Zip Code: Cou ntry: (If outside of USA)
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D. Telephone Number: Fax Number:
E. Email Address:
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F. Name of College or University Named in the Complaint
G. Status in Relation to the College or University:
~ STUDENT 0 PARENT 0 FACULTY ~OTHE(~r- WD'f<..KEK./eN.PLD'Iee.

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H. Current Student Status (If applicable):

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~ ENROLLED __ GRADUATED __ PROBATION __ WITHDRAWN __ TERMINATED
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II. COMPLAINT INFORMATION
A. State the nature of :he complaint (in five sentences or I:ss). ~ . ,~

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B. Briefly describe the details of the complaint in Hie clearest possible larlguage a'nd indicate how
the institution has violated specific sections of the Principles of Accreditation. (List sections of the
Principles and, if necessary, attach additional sheets for the description. Materials and
documentation used to support a complainant's allegations should be limited to and directly
related to the reported case. The evidence should state relevant facts and document and support
the allegation that the institution is in Significant violation of the standard(s) referenced in the
complaint. Indicate the time frame in which the violations referenced in the complaint occurred.
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C. Describe the steps taken to exhaust the institution's grievance process, describe the action taken
by the institution to date, and provide a copy of the institution's response to the complainant as a
result of prescribed procedures. (I ndicate any channels external to the institution that the
complainant is pursuing, including legal action.) •
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This complaint will not be processed unless all the boxes below are checked and you have
signed and dated the complaint.
u" I have read the "Complaint Procedures for the Commission or Its Accredited Institutions"
and agree this form constitutes my formal complaint.
~ As stated in the Commission on Colleges' Complaint Policy, I understand that the

Commission: (1) does not intervene in the internal procedures of institutions or perform
as a regulatory body, (2) is not a formal adjudicatory or grievance-resolving body, and
(3) will not serve as a grievance panel when the outcome of an institutional grievance or
process is unsatisfactory to the complainant.
[}J'/ I authorize the Commission on Colleges to submit my complaint and/or any documents
concerning my complaint to the involved institution(s).
[ZI/' I hereby certify that all of the information I have given above is true and complete to the
bestofmYk~~~)
YOURSIGNATURE:~ 40XoroATE:/ sr-25-2.0rt

YOU MUST COMPLETE ALL APPLICABLE SECTIONS OF THIS FORM
For instance, at the time of the President hiring of the chief operating officer, he
was on probation in Georgia for a criminal offense ofDUI (marijuana/alcohol).
Note: Dr. Andrew Hugine hired his Omega Psi Phi fraternity brother Kevin Rolle without
following the Employment Procedures. It is most likely Hugine violated the
recruitment and screening procedures because KRolle, at time of his
employment was on probation for a Federal Criminal Offense and would not have
made the cut of the top 3 candidates pursuant to the Employment and Recruitment
Policy 3.8.6 (See Background Check Form of Alabama A & M University not used).
Other irregularities relate to all of the top Vice President positions have been filled
with Dr. Hugine's Omega Psi Phi fraternity brothers.
There is the case this week of a librarian assistant of 12 years with excellent annual
evaluation being terminated because the library petty cash was short $8.80. The
concern is that the same person sent to conduct the audit will probably be hired to
replaced the librarian assistant (see attached and applicability of Corrective Action
Form that was not used in this case).
Employees on campus are in a fearful state because of the harrassment many have
received when questioning the actions of the new President and his executive
staff. Besides all of this, the President of the Board of Trustees, Odessyus
Lanier is an Omega Psi Phi fraternity brother of Dr. Hugine, as well as several
other members of the Board of Trustees, and are not enforcing the Employment
and Recruitment Procedures.
Governor Bentley has stated that the Trustees at A&M should work there problem
out but A & M needs the same attention as Auburn or University of Alabama to
ensure a campus operation that the taxpayers of Alabama can be proud of.
Attachment 1
Case 5:09-mj-00203-CWH Document 12 Filed 05/04/09 Page 1 of 1
IN THE UNJTED STATES DISTRICT COURT

FOR THE MIDDLE DISTRICT OF ~I;O~~IA9.22f.l.M'
MACON DIVISION Date <,~5---- ~ ~ Dr
~~'.~ .~
UNITED STATES OF AMERICA . OC-PUTY CLERK. u, S. :.,,~ , ... '" c.:OUAT
MlDDi.E DISTRICT Of GEUilulA.
VS. CONSENT TO PROCEED BEFORE

UNITED STATES MAGISTRATE JUDGE
J<:St.- v r ~ 1?.e II e. IN A MISDEMEANOR CASE
DEFENDANT
No.5: 6 <t- /Yl J - 0 ~ ....CI 3
At my appearance this day before the UNITED STATES MAGISTRATE JUDGE for the Middle District
of Georgia, he has explained to me the nature of the OFFENSE(S)with which I am charged and the
maximum possible PENALTIESwhich might be imposed if I am found guilty. The MAGISTRATEJUDGE has
'informed me of my RIGHTto the ASSISTANCEOF LEGALCOUNSELand that if I cannot afford to employ an
attorney, one may be appointed under the CriminalJustice Act to represent me at no cost to me if I
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otherwise meet the requirements of law. He has also informed me of my RIGHTto trial, judgment, and i
sentencing before a UNITED STATES DISTRICTJUDGE or a UNITED STATES MAGISTRATEJUDGE.
UNDERSTANDING THESE RIGHTS, I hereby WAIVE (give up) my RIGHTto trial, judgment
and sentencing before a UNITEDSTATES DISTRICTJUDGE, and I CONSENT to trial, judgment
and sentencing before a UNITED STATES MAGISTRATEJUDGE,
DEFENDANT
WAIVER OF RIGHT To TRIAL By JURY
The MAGISTRATEJUDGE has advised me of my RiGHT herein to TRIAL BY JURY.
UNDERSTANDING THIS RIGHT, I hereby expressly WAIVE (give up) my right to TRIAL BY JURY.
DEFENDANT
WAIVER OF RIGHT To HAVE THIRTY DAYS To PREPARE FOR TRIAL
The MAGISTRATEJUDGE has also advised me of my RIGHTto have at least THIRTY DAYS to prepare
my case for trial before him.
UNDERSTANDING THIS RIGHT, I hereby WAIVE (give up) my RIGHT to have at least
thirty days to prepare for trial.
DEFENDANT
Dated at Macon, Georgia, this ,q!:b day of

----L-~=-r---------~
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-----
\ Approved By :..•••••
"----:-:---;----:-:::,------==::;j~_:_I_-...rr:,'+--
Defendant's Attorney
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Case 5:09-mj-OQ203-CWH Document 19 Filed 01/27/10 Page 1 of 1
~GAM35 Report and Order Terminating Probation/Supervised Relea~~ ?J! Fn •

(Rev. 2106)
Prior to Original Expiration Date 0:i~'!LBWF~~rfrB~gT
FOR THE
MIDDLE DISTRICT OF GEORGIA
UNITED STATES OF AMERICA
v. } Crim.No. 5:09-MJ-02-03-001 (CWlI]
Kevin Rolle
On August 3,2009, the above captioned was sentenced to 12 months Probation for the offense of Driving
Under the Influence of Alcohol and ordered to pay a fine in the amount of$500 plus serve 24 hours in ajail
facility.
He has complied with the rules and regulations of probation, has met the criteria for early termination as
outlined in the September 2005 revisions to Monograph 109 as approved by the Administrative Office of the
United States Courts, and is no longer in need of supervision. It is accordingly recommended that he be discharged
from supervision.
Respectfully submitted,
Todd L. Smith
U.S. Probation Officer
ORDER OF COURT
Pursuant to the above report, it is ordered that the probationer be discharged from supervision
and that the proceedings in the case be terminated.
Dated this __ <.J---.::,--~ day of fh:~. ,2010
o
(!k4~. Claude . Hicks, Jr.
U.S. Magistrate Judge
PERSONAL INQUIRY WAIVER
AUTHORITY FOR RELEASE OF INFORMATION AND CERTIFICATE
To Whom It May Concern:

I respectfully request and authorize you to furnish Alabama A&M University any and all
information, including that of a confidential or privileged nature that you have concerning
me. This includes police records, and other information requested. This information will be
used to assist in determining my qualifications and fitness for employment at Alabama
A&MUniversity.
Intending to be legally bound hereby, I release you, your organization, and others contacted
from any liability or damage which may result from furnishing the information requested.
A copy of this authorization carries the same authority as the original.
By my signature below, I hereby certify that there are no willful misrepresentations or
falsifications of any information in my Alabama A&M University employment application. I
am aware that should an investigation disclose any misrepresentations or falsifications my
application may be rejected and I may be disqualified from employment at Alabama A&M
University.
DO NOT SIGN UNTIL YOU ARE IN THE PRESENCE OF A NOTARY PUBLIC
Social Security Number Date of Birth
Typed Name
Signature Date
Street Address
City State Zip Code

Before me personally appeared, ,who stated that this document
and its intent was explained to him/her, that he/she has full knowledge of its purpose, and that
he/she executed this instrument of his/her own free will and accord.
Subscribed and sworn to me in my presence this __ day of -' _
Month Year
Notary Public
Date of Commission Expiration

Please return the fully executed and notarized form to the Alabama A&MUniversity Office of Human
Resources via facsimile at (256) 372-5881 - Attn: Ms. Sherry Pruitt
Alabama A&M University Personal Inquiry /Background Check Waiver

Office of Human Resources Rev. October 2010
HEI INVESTIGATIONS & SECURITY INC.
904 Bob Wallace Ave. Ste 218
Huntsville, AL 35801
256-759-1902
"We See What You Don't See"
20 April, 2011
Attorney John C. Taylor

401.:.403 Madison Street SE
Re: Kevin Rolle/Case No. 04132011
On 13 April, 2011, HEllnvestigations & Security, Inc. was contacted by John Taylor, Attorney at law in
reference to a case concerning Kevin A. Rolle the Vice President of Alabama A&M University. Mr. Taylor
hired HEllnvestigations to perform a background investigation to see if Kevin Rolle had a verifiable
social security number and a criminal record to match the social security number and the alleged pled to
the charge of Drunken Driving and Marijuana in the state of Georgia. (Case Summary See Exhibit 1,2,3 )
After conducting an initial investigation, I, W.T. Hayes, recovered the following material regarding the
alleged arrest of Kevin A. Rolle at Robins Air Force Base, Georgia; the Kevin Rolle that matched this social
security number (262-55-0876) was arrested for unlawfully operating a motor vehicle with an alcohol
concentration of 0.08 or more by weight of alcohol in his blood within 3 hours of operating the motor
vehicle in violation of Title 18 ofthe United States Code, Sections 7 and 13 per Case No. 5:09-MJ-02-03-
CWH. The Kevin Rolle was assigned Todd l. Smith as a probation officer and was defended by Charles E.
Jones. (See Exhibit 3)
On 18 April, 2011, I, Investigator W.T, Hayes, contacted Special Assistant U.S. Attorney of the Middle
District of Georgia, Elise l. Jones, Prosecuting Attorney. I advised Special Assistant Jones that I have been
retained to conduct an identity background check on Kevin A. Rolle who is currently the Vice President
at Alabama A&M University (AAMU) who has stated that his identity was stolen and he was not the
person that pled guilty to the charge Driving Under the Influence of alcohol and marijuana on 12
December, 2008, at Robins Air Force Base, Georgia located within the Macon Division of the Middle
District of Georgia. (See Exhibit 5,6,7) Special Assistant U.S. Jones stated that she had the charge and a
photo copied South Carolina driver's license of the Kevin A. Rolle that was arrested on Case No. 5:09-MJ-
02-03 (CWH) in front of her. She also stated that the Kevin A. Rolle that she prosecuted was a black male
and a very big guy. Special Assistant U. S. Attorney Jones stated that the same Kevin A. Rolle has a son
that has cancer and he asked the judge for leniency to travel to South Carolina, therefore she believes
that the Kevin A. Rolle that was prosecuted and the Kevin A. Rolle that we are attempting to identify is
HEllnvestigations & Security, Inc. 256-759-1902, E-Mail: [email protected]

the same person. (See Exhibit 4) She stated that she would gladly forward me a copy of the charge and
the photo copy of the driver's license once she has the approval from her superiors. I then emailed a
picture of the Kevin A. Rolle that we are trying to identify, to Special Assistant U.S. Attorney Jones.
On April, 19 2011, I Spoke with Special Assistant U.S. Attorney Elise L. Jones who stated that she
received the photo that was forwarded to her of Kevin A. Rolle and it appeared to match the photo on
the South Carolina drive's license of Kevin A. Rolle that she has. I have concluded that this same Kevin A
Rolle is currently employed as the Vice President of Alabama A&M University and resides at 116 Gerald
Jackson Ct. Madison, AI 35757 Date of birth September s" 1961 height about 6'5 weight 280 Alabama
driver's license number 8474571.
Private Investigator
HEllnvestigations & Security, Inc. 256-759-1902, E-Mail: [email protected]

mq..r:;;IIC:l,;l.gamo.UScourrs.gOV/CgI-OlIl/q~ummary.pl·
Case Summary
5:09-mj-00203-CWH United States of America v. Rolle
Date filed: 02/03/2009
Date terminated: 08/03/2009
Date or last filing: 01/27/2010
Kevin Rolle (1)

Office: Macon Filed: 02/03/2009
County: Houston Terminated: 08/03/2009 Reopened:
Other Court Case: None
Count: 1 Citation: 18:13-721O.M Offense Level: 3

1RAFFIC OFFENSES, DRUNKEN DRIVING
Count: 2 Citation: 18:13-721O.M Offense Level: 3
1RAFFIC OFFENSES, DRUNKEN DRIVING
Def Custody Status:
Plaintiff: United States of America represented by Elise Louise Jones Phone:478-222-0573

Fax: 478-926-9788
Email: [email protected]
IN THE UNITED STATES DISTRICT COURT n~iiiii;;ii"
FOR THE MIDDLE DISTRICT OF GEORGIA
MACON DIVISION
~ ~HIBIT
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JURY CALENDAR - BEFORE THE UNITED STATES MAGISTRATE JUDGE
TRIAL WEEK BEGINNING MAY 11,2009
9:00A.M.
Macon, Georgia
HONORABLE CLAUDE W. HICKS, JR. PRESIDING
I_C_A_S_E_N_O_. D_E_FE_ND
__ A_N_T O_F_F_E_N_S_E_C_HAR
G_E_D I
5:09-MJ-02-03 KEVIN ROLLE 18 U.S.C. §§ 7 and 13 i/c/w
O.C.G.A. §40-6-391(a)(I) and
O.C.G.A. §40-6-391(a)(5)
Atty: Charles E. Jones
SAUSA: Elise Louise Jones
5:09-MJ-03-01 ROBERT A. KINSEY 50 U.S.c. §797
Atty: Larae Dixon Moore
SAUSA: Crystal Gannon Buttimer
INFORMATION REGARDING TRIALS BEGINNING MAY 11,2009
1. Thejurywill be selected for these cases beginning on MONDAY, MAY 11,2009, following
the showing of the court's video on jury service to our jurors.
2. Information sheets on jurors will be available in the Clerk's Office prior to trial week.
3. All parties and witnesses shall be present and ready to proceed with JURY SELECTION at 9:00
A.M. on MONDAY, MAY 11tb unless otherwise notified by the court. Trials will begin
immediately after jury selection unless jury selection is unusually protracted.
4. Counsel/pro se defendants may ascertain the status of the calendar by telephoning Judge
Hicks' secretary, Connie Lassiter, at 752-8125.
5. Between now and the time set for trial, defendants will have the following date available for
changing their pleas from not guilty to guilty, to-wit: MONDAY, MAY 4, 2009, at 9:30
A.M. If you desire to change a plea, please contact the Special Assistant U.S. Attorney
assigned to your case. The last day for change of pleas will be MONDAY, MAY 4. 2009
unless special arrangements are made directly with the court. After that date and time, if the
defendant desires to change hislher plea, he/she may do so but will be assessed the cost of
bringing in the minimum number of jurors necessary to try hislher case (18) at the rate of
$40.00per juror, plus travel expenses.
6. All exhibits shall be properly marked by exhibit number before the commencement of the
trial. Number stickers may be obtained from Judge Hicks' courtroom deputy, Malinda Witt.
7. Any video tape(s) to be utilized during the course of trial shall be properly cued for
exhibition prior to the commencement of trial; it is the responsibility of counsel to ensure
that video equipment is in place and that the video tape has been properly cued. Any
disputes regarding the exhibition of any video tape will be brought to the court's attention at
a reasonable time before the commencement oftrial.
8. Requests for subpcenas shall be submitted NO LATER THAN NOON on the MONDAY
immediately preceding trial week. Requests to Charge and any proposed voir dire questions
shall likewise be submitted directly to the trial judge NO LATER THAN NOON on the
.FRIDAY immediately preceding trial week.
9. REOUESTS FOR CONTINUANCES SHALL BE SUBMITTED IMMEDIATELY

UPON RECEIPT OF THIS ORDER!
10. Counsel for the government and counsel for the defendant are directed to immediately advise
the court if there are any motions pending which they believe will require an evidentiary
hearing.
11. Counsel for the parties/pro se defendants shall provide the court with a LIST OF WITNESSES
and place of residence for each witness in writing no later than the morning of jury selection.
SO ORDERED AND DIRECTED, this 13th day of APRIL2009.
CLAUDE W. HICKS, JR.

ase 5:09-mj-00203-CWH Document 12 Filed 05/04/09 Page 1 of 1
IN THE UNITED STATES DISTRICT COURT

FOR THE MIDDLE DISTRICT OF ~~O~GIA9·~M'
MACON DIVISION D3tt: -$--:
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UNITED STATES OF AMERICA· WUTY
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CLERK. U, !>. ~,~ , ...•• \.;OURT
MIDDLE. DISTRJCT OF (,lvRW.o\
VS. CONSENT TO PROCEED BEFORE

;<:;.- If i r1 1?~11e. IN A MISDEMEANOR CASE
DEFENDANT
No.5: 6 cr- .N1 J -0 ~ - 0 3
At my appearance this day before the UNITED STATES MAGISTRATE JUDGE for the Middle District
of Georgia, he has explained to me the nature of the OFFENSE{S) with which I am charged and the
maximum possible PENALTIES which might be imposed if I am found guilty. The MAGISTRATE JUDGE has
.informed me of my RIGHT to the ASSISTANCE OF LEGAL COUNSEL and that if Icannot afford to employ an
attorney, one may be appointed under the Criminal Justice Act to represent me at no cost to me if I
otherwise meet the requirements of law. He has also informed me of my RIGHT to trial, judgment, and
sentencing before a UNITED STATES DISTRICT JUDGE or a UNITED STATES MAGISTRATE JUDGE.
UNDERSTANDING THESE RIGHTS, I hereby WAIVE (give up) my RIGHT to trial, judgment
and sentencing before a UNITED STATES DISTRICT JUDGE, and I CONSENT to trial, judgment I
and sentencing before a UNITED STATES MAGISTRATE JUDGE.
I
DEFENDANT
I
WAIVER. OF RIGHT To TRIAL By JURY •..
I
The MAGISTRATE JUDGE
UNDERSTANDING THIS
has.advised me of my
RIGHT, I
RIGHT
hereby expressly
herein to
WAIVE
TRIAL BY JURY.
(give up) my right to TRIAL BY JURY.

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DEFENDANT
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WAIVER OF RIGHT TO HAVE THIRTY DAYS To PREPARE FOR TRIAL r
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The MAGr~TRATE JUDGE has also advised me of my RIGHT to have at least THIRTY DAYS to prepare I
my case for trial before hI":.".
1
UNDERSTANDING THIS
thirty days to prepare for trial.
RIGHT, I hereby WAIVE (give up) my RIGHT to have at least
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DEFENDANT
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Dated at Macon, Georgia, this ,(f!:!=- day of
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--Defendant'S Attomey
Approved 8Y:~~---:-7"-:-:--:-::=-:: __ ~:"""":-.6-~~!-- _

MACON DIVISION
I, fj e vi n &11 e having been advised of my Constitutional rights, and
having had the charges herein stated to me, plead £)\.A.J~+oCDy,o± ;:t ,this
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~ daYOfJt1~ ,2009.
DEFE
k~&~ ANT
COUNSE FOR-----
THE DEFENDANT II
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UNITED STATES DISTRICT COURT !
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MACON DIVISION I
AT MACON, GEORGIA I
MINUTE SHEET
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OF COURT PROCEEDINGS r
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Date: August 3, 2009 Type of Hearing: Sentencing I
Judge: Claude W. Hicks, Jr. Court Reporter: Digitally Recorded
Courtroom Deputy: Nora Paul Law Clerk: N/A I

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Case Number: S:09-MJ-02·03·CWH

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USA Counsel: Elise Jones
v
Kevin Rolle Counsel: Charles E. Jones !
Disclaimer: Contents of this Minute Sheet are for administrative purposes ONLY and are NOT meant as a
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substitution for the official court record Attorneys should contact the court reporter and order a transcript if there
are any questions as to the contents herein.
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Court time for JS10IMJSTAR: 6 mins.
9:33 am - 9:39 am
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Opening remarks by the Court. Deft asks for leniency. Deft is sentenced to 12 mas probation
and is subject to the standard and mandatory conditions. No travel restrictions are placed on
Deft as his son has cancer and will require travel to SC. Deft is not to operate a motor vehicle
unless he has a valid driver's license. Deft is to serve 24 consecutive hours in jail as directed by
the USPO. Deft is remanded to the custody of the US Marshal's Service to serve the jail
sentence and will be released at 5:00 pm today. $500 fine and $25 MAF. Drug testing is
waived. Notice of appeal given to Deft.
Case 5:09-mj-00203-CWH Document 14 Filed 08/03/09 Page 1 of 4 p
udgment - age 1 of 4
r ..... _.-._-
United States District Court EXHIBIT

Middle District of Georgia ~.
vs. JUDGMENT IN A CRIMINAL CASE
KEVIN ROLLE, NO.5: 09-MJ-02-03 (CWH)
Defendant Charles E. Jones

Defendant's Attomey
The above-named defendant having entered a PLEA OF GUILTY in this proceeding to the offense(s)
described below as charged in a two-count INFORMATION, he is hereby CONVICTED of said offense(s) and
SENTENCED as follows:
Date Offense Count

Title & Section Nature of Offense Concluded Number(s)
18 V.S.C. §§ 7 & 13 i/c/w Driving Vnder the

O.C.G.A. §40-6-391(a)(1) Influence of Marijuana 12/12/08 1
~ Count(s) 2 (is) tare7 dismissed on the motion of the United States.

IT IS FURTHER ORDERED that the defendant shall notify the United States Attorney for this district
within 30 days of any change of name, residence, or mailing address until all fines, restitution, costs, and special
assessments imposed by this judgment are fully paid.
Defendant's Soc. Sec. No.: ***-**-0876 August 3, 2009

Date of Imposition of Judgment
Defendant's Date of Birth: 1961
Defendant's USM No.: 93829-020
Signature of Judicial Officer

Defendant's Residence Address:

Spartanburg, SC UNITED STATES MAGISTRATE JUDGE
Name and Title of Judicial Officer
Defendant's Mailing Address:

August 3, 2009
Same Dale
Judgment- Page 2 of 4
CRIMINAL MONETARY PENALTIES

The defendant shall pay the following total criminal monetary penalties in accordance with the schedule of payments
hereinafter set forth.
Assessment Restitution
Totals $ 25.00 $ 500.00 $-0-
o If applicable, restitution amount ordered pursuant to plea agreement . $
FINE
o The above fine includes costs of incarceration and/or supervision in the amount of $ _
The defendant shall pay interest on any fine of more than $2,500, unless the rille is paid in full before the fifteenth
day after the date of judgment, pursuant to 18 V.S.C. §3612(f). All of the payment options hereinafter set forth may be subject
to penalties for default and delinquency pursuant to 18 U.S.c. §3612(g).
o The court has determined that the defendant does not have the ability to pay interest and it is ordered that:
o the interest requirement is waived.
o the interest requirement is modified as follows:

RESTITUTION
Restitution is not ordered in this proceeding.
SCHEDULE OF PAYMENTS
Payments shall be applied in the following order: (1) assessment; (2) restitution; (3) fine principal; (4) cost of
prosecution; (5) interest; (6) penalties.
PAYMENT OF THE TOTAL FINE AND OTHER CRIMINAL MONETARY PENALTIES SHALL BE MADE IN
FULL IMMEDIA TEL Y.
o The defendant shall pay the cost of prosecution.
o The defendant shall pay the following court cost(s):
Unless the court has expressly ordered otherwise, if this judgment imposes a period of imprisonment, payment of
criminal monetary penalties shall be due during the period of imprisonment. All criminal monetary penalty payments shall
be made to the CLERK OF THIS COURT except those payments made through the Bureau of Prisons' Inmate Financial
Responsibility Program. All criminal monetary penalty payments are to be made as directed by the court, the probation
officer, or the United States Attorney. Prior to the conclusion of any term of supervision imposed herein, the court reserves
the right to address any outstanding balance still owed for mandatory assessment fees, fines, interest, and penalties, and to
consider all available sanctions for collection of same through the office of the United States Attorney.
vase b:09-mj-00203-CWH Document 14 Filed 08/03/09 Page 3 of 4
Judgment - Page 3
PROBATION
The defendant is hereby placed on probation for a term of TWELVE (12) MONTHS subject to
STANDARD CONDITIONS OF SUPERVISION hereinafter set out and the following SPECIr
CONDITIONS OF PROBATION:
(1) The defendant is hereby committed to the custody of the UNITED STATES MARSHAL to be
imprisoned for term of TWENTY-FOUR (24) HOURS; provided, he shall be released from custody
at 5 :00 P.M. thls date.
(2) He shall not operate a motor vehicle while under supervision unless and until he has a valid
operator's license from his state of residence.
(3) He shall immediately pay a FINE in the amount of$500.00; and,
(4) He shall not be subject to restrictions of travel while under supervision.
The defendant shall not commit another federal, state, or local crime.
The defendant shall not illegally possess a controlled substance.
The defendant shall refrain from any unlawful use of a controlled substance. He/she shall submit to one drug
test within 15 days of placement on probation and at least two periodic drug tests thereafter, as directed by the
probation officer.
~ The above drug testing condition is suspended based on the court's determination that the defendant
poses a low risk of future substance abuse. (Check, ifapplicable.)
o The defendant shall not possess a firearm as defmed in 18 U.S.C. §921. (Check, if applicable)
STANDARD CONDITIONS OF SUPERVISION

(1) the defendant shall not leave the judicial district without the permission of the court or probation officer;
(2) the defendant shall report to the probation officer and shall submit a truthful and complete written report within
the first five days of each month;
(3) the defendant shall answer truthfully all inquiries by the probation officer and follow the instructions of the
probation officer;
(4) the defendant shall support his or her dependents and meet other family responsibilities;
(5) the defendant shall work regularly at a lawful occupation unless excused by the probation officer for schooling,
training, or other acceptable reasons;
(6) the defendant shall notify the probation officer at least ten days prior to any change in residence or employment;
(7) the defendant shall refrain from excessive use of alcohol and shall not purchase, possess, use, distribute, or
administer any controlled substance or any paraphernalia related to any controlled substances, except as
prescribed by a physician;
(8) the defendant shall not frequent places where controlled substances are illegally sold, used, distributed, or
administered;
(9) the defendant shall not associate with any persons engaged in criminal activity, and shall not associate with any
person convicted of a felony unless granted permission to do so by the probation officer;
(10) the defendant shall permit a probation officer to visit him or her at any time at home or elsewhere and shall
permit confiscation of any contraband observed in plain view of the probation officer;
(II) the defendant shall notify the probation officer within seventy-two (72) hours of being arrested or questioned
by a law enforcement officer;
(12) the defendant shall not enter into any agreement to act as an informer or a special agent of a law enforcement
agency without the permission of the court;
(13) as directed by the probation officer, the defendant shall notify third parties of risks that may be occasioned by
the defendant's criminal record or personal history or characteristics, and shall permit the probation officer to
make such notifications and to confirm the defendant's compliance with such notification requirement.
Case 5:09-mj-00203-CWH Document 14 Filed 08/03/09 Page 4Put4 P 4 f4
udgment - age 0
United States District Court

Middle District of Georgia
MACON DIVISION
VS. NO.5: 09-MJ-02-03 (CWH)
KEVIN ROLLE,
Defendant
STATEMENT OF REASONS
For ADVISORY PURPOSES ONLY, the court has considered the factual findings and guideline application
in the presentence report provided by the U. S. Probation Office. The sentence imposed herein is within the guideline
range reflected below and that range does not exceed 24 months. The GUIDELINE RANGE considered may be
summarized as follows:
TOTAL OFFENSE LEVEL: 4

CRIMINAL HISTORY CATEGORY: I
IMPRISONMENT RANGE: 0 to 6 months upon revocation
SUPERVISED RELEASE RANGE: 1 Year
FINE RANGE: $250.00 to $5,000.00
TOTAL AMOUNT OF RESTITUTION: NONE
D The sentence imposed departs from the guideline range:
o upon motion of the government, as a result of defendant's substantial assistance

o for the following specific reason(s):
Dated at Macon, Georgia, this 3rd day of AUGUST,2009.


VS.
I
NO. 5:09-MJ-02-03 (CWH) J
KEVIN ROLLE i··

1
NOTICE
Defendant( s)
Charles Jones
TO:, , Attorney for Defendant
TYPE OF PROCEEDING: CHANGE OF PLEA I

TAKE NOTICE that the above-described proceeding has been set for the place, date and
time set forth below: I
!
j
PLACE ROOM No. I
f
Courtroom i
United States Courthouse to be assigned r
475 Mulbeny Street i
1
Macon, Georgia
I
DATEAHDTNE
May 4, 2009
BEFORE CLAUDE W. HICKS, JR., U. S. MAGISTRATE JUDGE 9:30 am
II
;
~
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WITNESS THE HANDS AND SEAL of the Honorable Judges of this court.
!
Dated at Macon, Georgia, thi s;~ ~ ,.4ay of trf (~L ,20 o? i

1
!
;
Gregory 1. Leonard, Clerk
BY: ~~
Deputy Clerk
Case 5:09-mj-00203-CWH Document 1 Filed 02103/09 Page 1 of 2 I
EXHIBIT
Filed at j;l ~frr M
. ~o#.3: ,20.Jt9
I
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INTHEUNITEDSTATESDISTRICTCOURTFUR ~~":d U Lx)::; !
THE MIDDLE DISTRICT OF GEORGIA -OEP\J"tfcLERt.tfs· DI:>TRrcfcouRi ft
MIDDLE OISTRlCT OF GEORGIA
MACON DIVISION I
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UNITEDSTATESOF~CA i} MAGISlRATENO. 5:0 j- m;J-
.
o~ -tl 3
c.~0 )
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v.
} Violation: Violation: 18 u.s.c. Sections 7 and
KEVIN ROLLE } 13, i1c/w O.C.G.A. Section 40-6-319(a)(l) or
} (a)(5) I
}
} (Driving Under the Influence) I
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i
t
THE UNITED STATES AITORNEY CHARGES:

I
COUNT I
r
That on or about 12 December 2008, on lands acquired for the use of the United States
I
and under the exclusive jurisdiction thereof, known as Robins Air Force Base, Georgia, and
t
located within the Macon Division of the Middle District of Georgia, KEVIN ROLLE, did,
I
I
unlawfully operate a motor vehicle by driving under the influence of alcohol to the extent that he
was a less safe driver in violation of Title 18 of the United States Code, Sections 7 and 13, in !
i-
f
conjunction with Official Code of Georgia Annotated, Section 40-6-391 (a)(l).
I
COUNT II
I
That on or about 12 December 2008, on lands acquired for the use of the United States
and under the exclusive jurisdiction thereof, mown as Robins Air Force Base, Georgia, and
It
located within the Macon Division of the Middle District of Georgia, KEVIN ROLLE, did, I
f
unlawfully operate a motor vehicle with an alcohol concentration of 0.08 or more by weight of I
1123/2009
f
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I
Attachment 2
Office of the President
P. O. Box 1357
Normal, Alabama 35762
(256) 372-5230 Office
(256) 372-5244 Fax
CONFIDENTIAL .
April 20, 2011
Mrs. Veronica Acklin-Bell

2028 Morningside Drive
Dear Mrs. Acklin- Bell:
The Office of the President is in receipt of your correspondence, dated March 17, 2011,
appealing the decision of Dr. Vann Newkirk, Associate Provost for Academic Affairs and Dean
of Graduate Studies, regarding your termination for disciplinary reasons. After review of the
documentation regarding the matter and deliberate consideration, I have decided to uphold the
decision rendered by Mr. Gary Bush, Interim Director of the Learning Resources Center, to
terminate your employment from Alabama A&M University for disciplinary reasons on
December 21,2010.
If you require additional information regarding this matter, then please contact Ms. Cheryl K.
Johnson, Assistant Director of Human Resources, at (256) 372-5835. Thank you.
Regards,
CC: Dr. Vann Newkirk, Associate Provost for Academic Affairs and Dean of Graduate Studies
Mr. Gary Bush, Interim Director of the Learning Resources Center
Office of Human Resources Grievance File
March 23,2011
Veronica Acklin-Bell
Honorable Paul Sanford

CIO Little Paul's Barbeque
815 Madison Street SE
Subject: Request for assistance and inquiry.
Senator Sanford:
I was pleased to talk with you at Representative Laura Hall's town hall meeting in regard
to my employment situation at Alabama A&M University. It is my understanding that
Dr. Dorothy Huston has also discussed my situation with you.
The whole process has been flawed from the beginning and based on unsubstantiated
allegations. This action by the university has caused me undue hardship, emotional and
physical distress.
Ihave done nothing to warrant this action by the university. Ihave forwarded my appeal
to Dr. Andrew Hugiene, Jr., President of the University. This is my last appeal within the
grievance policy and procedures at the university. My next alternative if I'm denied is
the court system which will be very costly.
I've enclosed all documents generated by the university administrators and I addressing
this recommended dismissal action.
I would appreciate an official inquiry from your office into my situation and any
additional assistance that you can provide to me.
Please feel free to call for any additional information that you may need from me. I can
be reached at (256) 489-7311 or (256) - 424-5479.
Appreciative, ;;;
J~~t-J[da;.-BLif
Enc1s
as
March 17,2011
Dr. Andrew Hugine, Jr.

Office of the President
P.O. Box 1357
Alabama A&M University
Normal, AL 35762
Subject: Appeal of Dr Newkirk decision to uphold Mr. Bush's decision on Grievance

filed by Veronica Acklin-Bell.
Reference letter from Dr. VaIUl Newkirk, Subject: Upholding Nancy Vaughn's decision
to uphold Mr. Bush's decision to terminate my employment, February 28, 201l.
Mr. President:
As my last source of appeal within the university's system for employee grievance
procedures in accordance with Section 8.6 of the Alabama A&M University Staff
Handbook adopted by the board of Trustees on October 28, 1993, I 'rn hopeful that this
nightmare situation can come to a halt by you.
I would never have imagined that I would be treated so unfairly and callously by all the
administrators in the three levels of appeal prior to this appeal arriving on your desk. As
an employee, I've always done my job to the best of my ability and have an internal love
and commitment to the betterment of the students and my university which educates
them. I've always served my superiors (i.e. Dr. Clarence Toomer, Dr. Pat Ford and Mr.
Gary Bush) with the professionalism that goes with the position that I hold. I've never
had a negative performance appraisal, been reprimanded for any reason nor had my
loyalty, honesty or integrity questioned during my 12 years of employment at Alabama
A&M University.
Dr. Hugine, I don't have the words to express how devastated I am as a result of this
unfortunate situation that has occurred. I don't have the slightest idea as to what could
have caused this unjust and unreasonable action by Mr. Bush. I don't even want to
speculate. I just want to return to my job and continue to do it as I always have done
without any retaliation on the part of Mr. Bush. I firmly believe that the whole grievance
process to this point has been tainted and predetermined. I have not received an
independent review or a reasonable justification as to why the decisions were made to
uphold Mr. Bush's recommendation for termination by Ms. Nancy Vaughn or Dr. Vann
Newkirk. I find it hard to believe that this situation has reached your level with all that
you have to do as President of the University. This action does your office a grave
disservice due to the fact that it was done without justification or substantiation of any
wrong doing on my part. Any reasonable reviewer of the facts would have found this
action to be without merit. Again, I firmly believe that the administrators in the review
process have done a disservice to your office. It is very troubling to me that this has
reached your office. I'm hopeful that after your investigation and review of the facts that
my faith in the administration can be restored, by a fair and just decision from you
ordering me to return to work and erasing this stain from my personnel file. I'm just an
honest, hardworking, God-fearing employee and mother with a child that's disabled.
When I say this is a living nightmare; half has never been told. This unjust and
unnecessary action against me has taken a great toll on my family and me. Dr. Hugine, I
appeal to your sense of fairness and justice. I'm not asking for anything to be given to
me out of compassion or pity. I'm asking that this wrong done to me be made right
because right is right and wrong and injustice will always be wrong.
I've enclosed all the correspondence and letters that I have received from university
officials and my response to them pertaining to the subject action for your review.
!C:~~_B~
Encls
as
Office of Human Resources
P. O. Box 305
(256) 372-5835 Office
(256) 372-5881 Fax
March' 9,2011
Ms, Veronica Acklin-Bell

Huntsville, Alabama 35810
RE: Office of Human Resources Correspondence Dated February 28, 2011
Dear Ms. Acklin-Bell:
The Alabama A&M University Office of the Human is in receipt of your March 2, 2011
correspondence. As orally conveyed to you by Ms. Cheryl K. Johnson, Assistant Director of
Human Resources, during a telephone discussion on or about March 1, 2011, you may disregard
my most recent correspondence, dated February 28, 2011, to you. The letter was sent to you in
error prior the Office of Human Resource's receipt of official notification that you filed a timely
appeal with the Associate Vice President and Dean of Graduate Studies of the Director of
Human Resources' January 26, 2011 decision to uphold your supervisor's decision to terminate
your employment for disciplinary reasons. As such, your employment at Alabama A&M
University has not been terminated and you remain in administrative leave with pay status
pending the outcome of your grievance as delineated in Section 8.6 of the Alabama A&M
University Staff Handbook.
Professional regards,
~rlt(~A-
Nancy Washington Vaughn, J.D.
Director of Human Resources
Cc: Dr. Vann Newkirk, Associate Vice President and Dean Graduate Studies
Office of Human Resources Official Personnel File
March 2, 2011
Ms. Nancy Washington Vaughn, Director

P.O. Box 305
Normal, AL 35762
Subject: Appeal of Human Resources Decision on Grievance filed by Veronica Acklin-

Bell.
Reference your letter, Subject: Termination of Employment, February 28,2011.
Ms. Vaughn:
Your referenced letter was in error due to the fact that In accordance with Section 8.6
pertaining to Grievance Procedures of the Alabama A&M University Staff Handbook
adopted by the board of Trustees on October 28, 1993, I responded in a timely manner by
appealing your decision to uphold Mr. Gary Bush decision for termination to Dr. Vann
Newkirk, Associate Vice President by certified mail on February 17, 2011. This date was
well within the time parameters set forth in the above University Staff Handbook for
appeal procedures.
Therefore, your decision to consider my grievance closed is a violation of my rights and

in direct conflict with the university policy regarding employee grievance procedures.
Unless I receive a reversal of this decision in writing, I will be taking all avenues oflegal
remedies to right this injustice brought upon me by your decision.
Ifind your action to be done without regard to the university's employee grievance
procedures and personal in nature. This whole process has been flawed from the
beginning and based on unsubstantiated allegations. In addition, your decision to uphold
Mr. Bush's action was baseless and unwarranted and has served to undermine the
integrity and reputation of the university. This action has caused me undue hardship,
emotional and physical distress.
Iwould appreciate an adequate response to this request in a timely manner.
~~~~
Office of the Dean
School of Graduate Studies
P. O. Box 998
(256) 372-5277 Office
(256) 372-5269 Fax
CONFIDENTIAL
March 2, 2011
Mrs. Veronica Acklin-Bell

Dear Mrs. Acklin-Bell:
On February 25, 2011, I received your letter of appeal along with supporting documents. After
careful consideration, I have decided to uphold the original decision rendered by Mr. Gary Bush.
TIlls decision terminated your employment for disciplinary matters on December 21, 2010.
If you require additional information, then please send your written correspondence to Assistant
Director of Human Resources Ms. Cheryl Johnson.
v-lf~
Dr, Vann R. Newkirk
Associate Provost for Academic Affairs and Dean of Graduate Studies
xc: Ms. Nancy Washington Vaughn, 1. D" Director of Human Resources

MEMORANDUM
TO: Dr. Vann Newkirk

Associate Vice President and Dean of Graduate Studies
FROM: Veronica Acklin Bell, Administrative Secretary

Learning Resources Center
DATE: February 15, 2011
SUBJECT: Appeal of Human Resources Decision on Grievance filed by Veronica Acklin Bell
REFERENCES: (1) Memorandum from Mr. Gary Bush, Interim Director Learning Resources Center
(LRC) AAMU, Subject: Misplacement of LRCFunds, November 10, 2010.
(2) Memorandum from Mrs. Veronica Acklin Bell- Administrative Secretary, LRC,
AAMU, Response to Allegations Of Misplacement of LRC Funds,
November 29, 2010 to Mr. Gary Bush.
(3) Memorandum from Mr. Gary Bush, Interim Director of the Learning Resources
Center, (LRC), Subject: Response to Mrs. Acklin Bell's allegations relative to her
proposed dismissal, December 21, 2010.
(4) Memorandum from Mrs. Veronica Acklin Bell- Administrative Secretary

Subject: Appeal of Dismissal by Mr. Gary Bush, January 7, 2011 to
Mrs. Nancy W. Vaughn, Director, Human Resources.
(S) Letter from Mrs. Nancy W. Vaughn, Director, Human Resources, AAMU,
Subject: Response to Appeal of the Decision of Mr. Gary Bush, Interim Director of
the Learning Resources Center, AAMU, to Mrs. Veronica Acklin Bell.
In accordance with Section 8.6 pertaining to Grievance Procedures of the Alabama A&M University Staff
Handbook adopted by the Board of Trustees on October 28,1993. I am appealing the decision by the
Human Resource Director, Mrs. Nancy W. Vaughn to uphold Mr. Bush's recommendation for
employment termination.
I have attached the above referenced documents for your review.
I find the original action by Mr. Bush and the upholding of his action by Mrs. Vaughn to be unfounded,
callous and unconscionable. I find their actions to be adverse to university policy and have personally
damaged my reputation, good name and character by virtue the false allegations and actions affecting
my employment.
I cannot understand why Mr. Bush would take this action or even more so Mrs. Vaughn upholding it. On
its face, any reasonable person would say this action is over the top and not substantiated by fact or
reason.
Therefore, I'm appealing to you in hope that this injustice will be corrected and that I will be ordered
back to work with all references to this false allegation be removed from my personnel file and that you
implement a review procedure to insure that I face no retaliation of any kind as to my employment with
the university.
P.O 6ox305
(256) 372-5835 Office
(256) 372-5881 Fax
February 28,2011
Ms. Veronica Acklin-Bell

Huntsville, Alabama 35810
RE: Response to Appeal of the Decision of Mr. Gary Bush, Interim Director of the
Learning Resources Center
The Alabama A&M University Office of the Human nor the Office of the Dean of Graduate
Studies is in receipt of correspondence from you appealing the decision sent to you from the
Director of Human Resources, dated January 26,2011, upholding the decision of Mr. Gary Bush,
Interim Director of the Learning Resources Center regarding your employment termination for
disciplinary reasons, Pursuant to Section 8,6, l.d. of the University's Grievance Procedure
delineated in the AAMU Staff Handbook, a grievance of the Director of Human Resources'
decision must be filed with the divisional vice president (e.g. Dean of Graduate Studies) within
twenty-one (21) days of receipt of the Director's response. Due to the absence of documentation
regarding an appeal of the Director of Human Resource's decision on January 26, 2011, the
University considers the matter of this grievance closed. As such, your final date of employment
at AAMU shall be February 28, 2011. You shall receive detailed information regarding AAMU
Personnel Clearance Procedures in separate correspondence.
If you require additional information regarding this matter, then please contact Ms. Cheryl
Johnson , Assistant Director of Human Resources. at (256) 372-5835. Thank vou
. . .
.$0/ 7J ~p,n-
Nancy Washington Vaughn, J,D.
Office of Human Resources Official Personnel File
P. O. Box 305
Normal. Alabama 35762
(256) 372-5835 Office
(256) 372-5881 Fax
January 26, 2011
Ms. Veronica Acklin-Bell

Huntsville, Alabama 3581 0
RE: Response to Appeal of the Decision of Mr. Gary Bush, Interim Director of the Learning
Resources Center
The Alabama A&M University Office of the Human is in receipt of your appeal, dated January 6, 2011,
of the decision of Mr. Gary Bush, Interim Director of the Learning Resources Center regarding your
employment termination for disciplinary reasons and associated administrative leave. Based upon my
review of the grievance and associated documentation, 1 have decided to uphold Mr. Bush's decision to
terminate your employment for disciplinary reasons.
If you require additional information regarding this matter, then please contact Ms. Cheryl Johnson,
Assistant Director of Human Resources, at (256) 372-5835.
Nancy Washington Vaughn, J.D.

TO: Mrs. Nancy Washington Vaughn, Director of Human Resources
FROM: Veronica Acklin-Bell, Administrative Secretary
DATE: January 6, 2011
RE: Misplacement of LRCfunds - Petty Cash and Summary of Cash Deposits
Collected on October 22, 2010
Initial responses were made to the allegations relative to the misplacement of funds discovered by Mr.
Bush, Interim Director, Ms. Delecia Draper, Graduate Research Assistant and Ms. Andrianna Haygood,
undergraduate student worker on Friday, October 29,2010. Please refer to package hand delivered on
Monday, November zs". 2010 to Human Resources office.
The following responses are to additional comments received from Mr. Bush on Tuesday, December
21st, 2010.
I would like to reiterate that my daughter's illness is ongoing and of a serious nature. She has kidney
disease that requires a continuous monitoring and doctor's care. Her doctor's are located both in
Huntsville and Birmingham. During the period of time that Mr. Bush refers to, LaKeesha was admitted
st
to the hospital in Birmingham from Tuesday, August 31 through Friday, October 1st• This required my
attendance with her and her doctor's throughout this period oftime. I did charge the appropriate sick
level time off during this time. Prior to August, if my time recording record was checked, it would be
noted that my "excess" time off would have been during the time in 2007 when she had a double
transplant of the kidneys and pancreas. Other than these times, I feel that my leave was not excessive
nor did I take advantage of being off. However, there were times where I did come back to the office to
provide any support that was requested of me by Mr. Bush which required me to leave her in
Birmingham alone.
Also, if you follow the timeline of when I was responsible for the petty cash, it is a very short duration.
Mrs. Lightford retired at the end of June. She was the only person prior to her retirement responsible
for the petty cash. In July I did not handle the money due to trying to train in Banner and take on task
that Mrs. Lightford did. August was the first month that I started to work with the petty cash. Mr. Bush
is correct that I collected money once from the machines (Mr. Balentine escorted me while collecting
the money). Note that he did not say that money was missing. The money was put in the bag and
placed in the drawer where it was usually kept until it was counted later by someone else. From the end
of August through first week of October, I was out of the office due to being in Birmingham, Alabama.
Upon returning the second week in October, Ms. Draper and I counted what had been collected from
the machines. There were no questions with this deposit. The time in question was the week of
nd
October 22 when I made change from the money with Ms. Draper and Ms. Haygood counted and I
made the deposit to the cashier's office. This is what is now being questioned. I do not understand how
someone can accuse me so adamantly when there is so much room for others to be in the exact same
spot. We all were dealing with the money. We were all dealing with a new process. We all had access
to the drawer. We all had keys to the office. There are just too many unknowns to make such
accusations against one person, especially severe enough to cost someone their job and income. They
were more familiar with the process since I had been out of the office. They handled the money much
more than I during the period in question. If he felt so strongly that I was not handling things correctly,
then why as my manager did he not warn me of the seriousness of the matter. Why did he let me be in
harm's way instead of trying to help correct the problem? Part of being a good manger is nurturing and
providing mentorship to your employees. I feel that being that I was trying to transition to a new
position, that I would get this kind of support. I feel that I have been blindsided and totally disrespected
by the way this was handled and the insinuation that I would jeopardize my job for something that
sounds so trivial. I want to have faith that the right thing will prevail in the handling of this matter. In
this economy I need my job. I do not take it lightly and wish for it to be handled so that I can return to
work.
Attachment:
Cc:
Dr. Michael Orok, Associate Provost for Academic Affairs and Interim Dean for Graduate
2
Gary Bush's Response to Veronica Acklin-Bell's Allegations Relative to Her Dismissal
I, Gary Bush, received a certified package delivered by Ms. Carla Clift on December 1, 2010 at
nd
approximately 10:30 a.m. in my office on the 2 floor of the Learning Resources Center.
Below you will find my comments to refute Mrs. Bell's allegations relative to her dismissal.
nd
Point 1_1st paragraph, page 1, 2 sentence is completely false. You will find attached an email and the
document * that I sent to Mrs. Veronica Acklin-Bell and Ms. Delecia Draper on September 24, 2010
asking for review and discussion later .
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Additionally, I verbally said to Mrs. Bell that we will meet to discuss these new policy guidelines and that
henceforth, whenever the monies are collected from the copier machines that it would be done as a
team. I also told her that the petty cash drawer will now have a minimum of $200.00 dollars and will be
kept at that minimum amount from now on.
rd
In response to the 3 sentence, Mrs. Bell has been busy with her daughter's illness and in her absence,
the Learning Resources Center must continue to collect the monies from the copiers because the
Cashier's Office has insisted that the monies should really be collected on a daily basis but the LRC does
not have the manpower nor the time to do this task on a daily basis. This practice of collecting on a
random basis was established prior to my becoming the Acting Director of the Learning Resources
Center.
Point 2_15t paragraph, page 1, next to last sentence: Mrs. Bell is taking out of context the timeline of
my asking Ms. Draper to contact her relative to the whereabouts of the money. This was done by cell
phone on October 29, 2010. This does not validate her safeguarding the money. The petty cash drawer
and the money bag were kept in locked drawers, why would I agree to Mrs. Bell removing the monies
and placing in an envelope within her credenza that is not locked and without a key?
Point 3_2nd paragraph, page 1: this sentence is taken out of context. This was in response to her cell
phone call that was received on October 29, 2010 when I was in Florence, Alabama. I returned her
phone call and wanted to know why had she called? Prior to returning her call, I made a decision not to
discuss this matter over the phone but will discuss upon my return to the office. I sensed that Mrs. Bell
did not want to respond to me about Ms. Draper's earlier phone call but chose to play down the
seriousness of the issue.
Point 4-3rd paragraph, page 1: I understand that Mrs. Bell was on leave October 29, 2010 when the
monies were discovered missing. Since I was not in the office, why would I place a call to Mrs. Bell
without knowing all of the facts? Again, why would I have placed a phone call to her first when I did not
have all of the facts to determine the appropriate resolution to this matter?
For a matter of record, upon my return from Florence on Friday evening (Oct. 29,2010), I stopped by
the LRCto conduct my own personal investigation. I, too, discovered that the monies were no where to
be found. I also had looked in her credenza and could not find the envelope with the money inside.
Point 5_Sth paragraph, page 1: I did not ask Mrs. Bell to figuratively count the money in my presence
but as she walked into my office, she waived the envelope in front of me and said that the money was
here. She pulled out a $100 dollar bill and what looked to be was a $50 dollar bill. At the time, I only
said okay but thought it was strange that the bills were in higher denominations that what was originally
collected. Again, Mrs. Bell's assertions are that there were so many students who came in asking for
change that she had to make change for the students and that is how she came up with the larger bills.
Mrs. Bell has always asserted that she goes to the bank to receive the appropriate change in order for
Administrative Services to provide this service to our students and staff. I told her that in the future, she
should go to the Cashier's Office to request change in lower denominations instead of always going to
the local banks.
Point 6 s" paragraph, page 1: There has never been a policy of placing envelopes filled with money in
the credenza that is unlocked and without a key.
th
Point 7-7 paragraph, page 2: When Mrs. Bell took the money to the cashier's office, she failed to note
that the "Summary of cash Receipts" totaled $225.02. That discrepancy should have been caught by
Mrs. Bell since the cashier clerk counted only $216.82 as having been received from the Learning
Resources Center. Whenever an LRCstaff member takes money to the University Cashier Office, the
policy is to make sure the exact amont of money is what is in the money bag. It is university's policy to
supply this information on the form. This has been a customary practice done by all LRCAdministrative
Services staff. This should have been done by Mrs. Bell to validate what was done by her removing the
monies from both locations. Additionally, she asserts that the other three people who also had
. accessed to the money bag may have broken the wrapped coin rolls. This is an affront to my character
and integrity as well as Ms. Draper and Ms. Haygood. We have conducted ourselves in a professional
manner when performing the duties and responsibilities of the Administrative Services of the Learning
Resources Center. This is a very unfortunate character assassination delivered by Mrs. Bell and it is truly
unfounded.
th st
Point 8-8 paragraph, page 2, 1 sentence: since becoming Acting Director, I have never recalled
having a conversation with anyone in Administrative Services that the office returned to students that
much money ($26.00) due to money being lost in the copyring machines. The few instances, that I am
aware of, have been minimal at best but not that much within a week's time.
th
Point 9-9 paragraph, page 2, there was common practice to always keep the petty cash drawer
locked. Additionally, when Mrs. Bell moved into Mrs. Ughtford's former office, she opened both
entrances to her suite and therefore this accessibility allowed anyone coming into the Administrative
Services's office suite to have access. Therefore, the drawer where the petty cash was kept had to
remain locked. On many instances, when Mrs. Bell was busy or out of the office (often), she gave this
authority to student workers in Administrative Services to make change and she always made them
aware of where the key was to open the drawer. I witnessed this only several occasions with my own
eyes.
Point IO-6th paragraph, page 2: Mrs. Bell is providing totally false statements within this paragraph.
Despite the fact that she asserts that Ms. Draper was out Monday and Tuesday, October 25 and 26,
2010, this is not true. Administrative Services keep a daily log of who is on leave or who does not report
to work. No where is there any documented proof of her allegations?
Point 11-8th paragraph, page 2, 3rd sentence: There is no common practice to take money from the
money bag and place in an envelope and kept in an unlocked and unsecured credenza. As the acting
director, I would not condone such a practice. By doing this, would make taking the money that much
easier to take. There has been only one additionally incident where Mrs. Bell stated that money was
kept in an envelope and that was an incident that happened around August 29, 2010, when it was
discovered that $80.00 was missing when Ms. Draper and I had counted.
th
Point 12-10 paragraph, page 2: On a number of occasions, Mrs. Bell and I have noticed our doors
opened from the previous evening. Perhaps, in our haste to leave for the day, we didn't shut the doors
properly. When encountering my own office door opened, I haven't found anything missing. Perhaps,
the cleaning crew forgot to close the open after their cleaning.
st
Point 13_1 paragraph, page 3: The discrepany in the coin rolls amounting to $8.80 is very interesting.
Routinely, if the coin roll is not complete, then it is noted on the roll the exact amount. This is a practice
instituted by Administrative Services.
th
Point 14-4 paragraph, page 3: Mrs. Bell brings up the discussion of keys. Prior to Mrs. Willie
Ughtford's retirement, there were at least three full time personnel residing within Administrative
Services. Due to Mrs. Bell being on leave to take her daughter to her doctor appointments, she has not
been in the office to condut the affairs of the Office. Consequently, she is the one who raised the issue
of granting Ms. Draper to have keys to the office and I concurred. Often, prior to my arriving to work, I
discovered that I was the first one to arrive because Mrs. Bell forgot to tell me that she had to take her
daughter to the doctor. On a number of occasions, various organizations had been assigned to meet in
our various conference and meeting rooms, but could not gain access immediately because neither Mrs.
Bell nor I had arrived to work. I carefully thought about if I should give Ms. Draper keys, I strictly told
her that she has proven be dedicated and responsible for maintaining the appropriate office coverage.
Mrs. Bell had been busy taking her daughter to the doctor and running her various errands. I had to
make a decision on making sure that the Learning Resources Center had appropriate office coverage.
Since hiring Ms. Draper as a Graduate Research Assistant, she has provided appropriate office coverage.
Point 15-- last paragraph, page 3: On a number of occasions, I had conversations with Mrs. Bell to
discuss issues of integrity and to avoid all appearances of theft. I spoke often to Mrs. Bell about other
university employees being fired for such aggregious acts of theft against the university. Prior to me
having these conversations, I was made aware of incidents of money being unaccounted for when Mrs.
Bell was handling the money. Since I never documented these incidents, I could not bring up any charges
nor discuss these incidents with her. Additionally, relative to her statement receiving excellent
performance reviews in the past, since becoming the acting director of the LRC, I have not given her a
performance review.
In response to her statement "It seems a deliberate violation of trust." Herewith is some background
informatian that is necessary for the record: When Mrs. Willie Lightford retired on June 30,2010, she
and I had collected the monies from the copiers and counted and I eventually took the money to the
Cashier Office. She had strongly encouraged me to secure all pass keys and to keep them in my
possession. At that time, I gathered all of the pass keys to the copiers (I thought) and purposefully hid
them from anyone knowing where they were located within Administrative Services. During mid-August
I soon discovered that Mrs. Bell had in her possession a pass key. I discovered this purely by accident. I
was having difficulties opening the copier residing in the Serials Departments area. Mrs. Earnestine
Whitifjeld came out of her office and said that Mrs. Bell had already pulled the money the day before
and why was I doing the same. Much to my chagrin, I was inadvertently made aware that there were
other pass keys not in my possession. This incident alone was the major reason why I had to implement
policy on how Administrative Services would perform such tasks and follow appropriate protocols when
st
handling monies received from the copiers in Serials, Reference and 1 Floor Computer Lab.
Relative to Mrs. Bell's assertions that she had not been apprised of prior warning to the event that took
place on November iz". she is not portraying an accurate picture. On a number of occasions, when
hearing words that othe university employees have been terminated, I reemphasized that we want to
remain above reproach in how we handle the affairs of the Administrative Services office.
For Mrs. Bell to further assentuate that the role of student worker and facility staff was reversed is
totally true. Since Mrs. Bell was taking a large amount of sick leave to take care of her daughter, I
needed someone to help maintain office coverage. Ms. Draper lives not too far from the University and
she has proven to be extremely reliable and capable individual. Even Mrs. Bell delegated numerous
duties and responsibilities to Ms. Draper to make sure that the tasks were completed in a timely
manner. When making contacts throughout the university to other stakeholders when the LRCneeded
help, Ms. Draper was extremely instrumental in contacting these individuals and receiving appropriate
responses. Mrs. Bell knows this and has complimented how efficient Ms. Draper and her knowledge of
who to contact has served the Learning Resources Center very well.
I take exception to Mrs. Bell's statement relative to a business and social relationship that included
lunch engagements and extended work hours. This latter portion of this statement is totally FALSE.
Mrs. Bell knows that I have treated all of the LRCstaff to lunch, including her on numerous occasions.
Despite the fact that Ms. Draper has performed her job as a graduate research assistant in an
outstanding manner and has stayed well beyond her tour of duty, without appropriate compensation, I
have felt nothing but gratitude that she has never approach me to ask for additional compensation. She
knows the University policy. Years ago, she worked in the Office of the President and she knows the
appropriate policy and guidelines that are followed.
In terms of the last paragraph on page 4, Mrs. Bell is once again asserting many false statements. On
November 12, 2010, I am the one who called her into my office and provided her with the letters signed
by me and the Dr. Hugine. The student workers did not have any knowledge that these actions were
forthcoming. It is truly regrettable that Mrs. Bell has suggested that I have broached the confidentiality
of this office, when I desparately made every attempt to make things work.
To provide appropriate compensation for performing additional duties, I submitted "supplemental pay
increases" for Mrs. Bell on two occasions. I have made every attempt to provide a harmonious working
environment. Unfortunately, it is Mrs. Bell who has failed to live up to the standards set by the
University. I have done all in my power of persuasion to get Mrs. Bell to do her job and to do it in an
ethical manner.
Attachment A
J.F. Drake Memorial Learning Resources Center
Handling and Accounting for Cash Policy*
Handling and Accounting for Cash by University Personnel
A chairperson or director whose office accepts cash or checks for any purpose is responsible for assuring
that proper procedures for handling and accounting for cash are followed. cash handling requires special
control measures that must be monitored continually by supervisory personnel to detect any
weaknesses. One seemingly insignificant weakness can result in a substantial loss. Basic information and
guidelines are given below.
1. Cash Receipts Control

a. All "over-the-counter" collections of money must be supported by pre-numbered
receipts, pre-numbered tickets, or cash register tapes. Computer-generated invoices
shall also be pre-numbered, unless the Office of Internal Audits certifies that other valid
means of cash control are in use. The original copies of receipts are to be issued to the
payer, and duplicate copies are to be retained for balancing with cash deposits and for
audit purposes. The same principle applies to cash register tapes; the original is issued
to the payer, and duplicate (transaction) tapes are retained. Department records are to
be maintained on all event tickets used.
b. Coin-operated machine collections must be recorded in a log prior to the preparation of
a CASH TRANSMITTAL form. Special control problems arise when sales are made with
coin-operated machines.
c. A department "cash log" should be used by a non-cash-handling employee for the
purpose of maintaining a permanent record of incoming cash. If the department
receives cash for sales or services for which department sales receipts are written, this
need not necessarily be recorded in the cash log. The person accountable for the
department's budget is responsible for reviewing the cash log and monthly budget
report to ensure all cash receipts have been deposited to the proper account.
d. When cash is transferred from one person to another (even for a short period oftime),
it should be counted in the presence of both parties. The amount should be recorded on
a receipt, and the receipt should be signed by the person accepting custody. This is
necessary for the purposes of establishing responsibility relating to a shortage.
e. Weekly cash reports shall be prepared by counting team, reconciling cash to receipts
and accounting for overages and shortages. The consolidated cash reports and CASH
TRANSMITTAL form shall be prepared by counting team and each person signed the
form. The CASH TRANSMITTAL form must be prepared in triplicate. One copy remains
with the department. The original is locked in the bag, and the second copy is presented
to the cashier together with the locked bag. The cashier wm return the validated copy.
f. Cash and checks in amounts over $200 shall be deposited within 24 business hours, and
weekly even if the accumulation is less than $200.
i. Deposits to the cashier shall be made by a department representative using a

locked bag.
ii. A Campus Security escort is required for a deposit of more than $500 in cash. An
acceptable alternative to a Campus Security escort (especially when the department is located a
short distance from the Cashier's Operations) is for a supervisory-level person to serve as an
escort. Deposits with more than $1,000 cash must always have an escort from Campus Security.
iii. The department representative making the deposit must get a receipt from the cashier.
It will not always be practical to wait at the cashier's window for all cash and checks to be
counted and a receipt to be issued at the time of deposit. To avoid the wait for a cash count, the
cashier will issue a receipt for the locked bag. At the time that the cashier receives the locked
bag, the cashier will retain the copy of the cash transmittal form and forward the locked bag to
the head cashier. The head cashier will open and count the deposit, validate the original copy of
the CASH TRANSMITTAL form, and return it to the cashier. The cashier will compare the two
copies, and if there are no discrepancies, the cashier will forward the validated CASH
TRANSMITTAL form and cash receipt to the appropriate department. The address to which the
receipt is to be mailed should be indicated on the CASH TRANSMITTAL form.
2. Security
a. A Campus Security escort is required for all cash deposits exceeding $500 made outside the
office (except for authorized armored car pickup services).
b. Cash processing areas shall be secured from entry by unauthorized people.
c. Cash shall be stored in a safe when not in use and in a register, locked drawer or locked box at
the cashier's window. Cash in unlocked drawers or boxes should never be left unattended.
d. The cash-handling and record-keeping functions should be separated. If the office is small and
separation of duties is impractical, the supervisory personnel who do not handle cash should
perform specific verification that provides for reasonable and sound internal controls. It is the
specific responsibility of supervisory level personnel to review cash-handling documents that are
prepared by personnel who report to them. Assistance from the Office of Internal Audits should
be requested when needed.
Cash Overage/Shortage Procedures
1. For Cash Register Operations
a. Verify work performed so far.
i. Re-add all figures on your reconciliation sheet using an adding machine.

ii. Verify beginning and ending sales figures from the register.
iii. Check the cash register tape or the cash drawer for any register over/under rings.
iv. Re-count money, making sure that no bills or checks are stuck under the cash drawer, all
denominations are together, and no bills are commingled in the wrong slot (i.e., $10 bill
in $1 slot, etc.).
b. Check the office area (trash cans, behind the counter, the floor area around the register, under the
register) to see if a check or cash was dropped or misplaced.
c. If any other employees were using the register, ask them if they had any over/under rings, or unusual
transactions that could have resulted in the discrepancy.
d. If any unauthorized office employees may have had access to the receipts, check with them to see if
they used the receipts in any way.
NOTE: If this is the case, the matter should be discussed with your supervisor immediately so that this
situation does not re-occur.
e. If the shortage still has not been reconciled, follow specific written and communicated office
procedures that were established for reporting and recording shortages and overages.
NOTE: These procedures should include at least the following:
i. Notify your supervisor immediately upon substantiating the shortage.

ii. The supervisor should follow steps a (i- iv), b, c, and d above.
iii. Follow the specific office procedures for recording and reporting the discrepancy. For
overages or shortages of $25.00 or more, you must also notify the Office of Internal
Audits immediately at ext. 7388.
iv. Shortages or overages must be officially documented and recorded in the departmental
accounting records.
2. For cash Box Operations
a. Verify work performed so far.

i. Re-add all figures on your reconciliation sheet using an adding machine.
ii. Re-count all receipt copies or other sales-documenting items (i.e., tickets sold).
iii. Make sure you can account for all receipts, tickets, etc.
iv. Re-count money, making sure that no bills or checks are stuck under the cash drawer, all
denominations are together, and no bills are commingled in the wrong slot (i.e., $10 bill
in $1 slot, etc.).
b. Check the office area (trash cans, behind the counter, the floor area around the cash box, under the
cash box) to see if a check or cash was dropped or misplaced.
c. If any other employees were using the register, ask them if they had any problems with transactions
that could have resulted in the discrepancy.
d. If any unauthorized office employees may have had access to the receipts, check with them to see if
they used the receipts in any way.
NOTE: If this is the case, the matter should be discussed with your supervisor immediately so that this
situation does not re-occur.
e. If the shortage still has not been reconciled follow specific written and communicated office
procedures that were established for reporting and recording shortages and overages.
NOTE: These procedures should at least include the following:
i. Notify your supervisor immediately upon substantiating the shortage.

ii. The supervisor should follow steps a (i - iv), b, c, and d above.
iii. Follow the specific office procedures for recording and reporting the discrepancy. For
overages or shortages of $25.00 or more, you must also notify the Office of Internal
Audits immediately at ext. 7388.
iv. Shortages or overages must be officially documented and recorded in the departmental
accounting records.
Petty Cash Management
1. Definitions
a. Types of Petty Cash Funds
i. tmprest Fund - a petty cash fund that remains constant, containing cash or satisfactory
evidence of disbursement (paid receipts) equal to the amount of the fund. This fund
should be used only for purchasing needed items.
ii. Change Fund - a petty cash fund used for a cashier's change-making operations.
b. Custodian - a person who has ultimate responsibility for petty cash funds per the Director of
Endowments/Student Service's written records.
c. Cashier - a person who actually works with the fund on a day-to-day basis.
d. Cash bank - a sub-unit of the total petty cash fund (i.e., $100.00 of a $500.00 petty cash fund).
2. Procedures
a. The custodian should sign for the entire petty cash fund:
i. Whenever there is a change of custodian, the Director of Endowments/Student Services

must be notified of the change.
ii. The cashier should sign for all or any part ofthe fund entrusted to him or her.
b. The petty cash fund must be reconcilable at all times. The custodian must have the actual cash or a
signed receipt for any cash not on hand.
c. The custodian's supervisor should verify the petty cash fund balances periodically throughout the
year.
d. Only the custodian or cashier should handle the petty cash fund.
e. As soon as a check is received, a restrictive endorsement should be placed on it. This endorsement
must begin with the words "FOR DEPOSIT ONLY TO Alabama A &M University and should include the
name of the office or department.
f. Personal checks should not be cashed for any reason. Checks for only the amount of sales (goods
and/or services) may be accepted if so desired.
g. Petty cash funds are not to be used for financing lOUs, loans or accounts receivable.
h. Private funds should not be commingled with the petty cash fund.
i. Petty cash funds approved to be used as imprest funds should be reimbursed at reasonably frequent
intervals throughout the fiscal year. At a minimum the fund should be reimbursed quarterly, and in any
event by May 31 of each fiscal year.
j. Whenever there is a change of cashier, the custodian or his or her designee should open the petty
cash fund safe and witness the verification of the petty cash fund by the new cashier. This should be
recorded on the PETTY CASH RECONCILIA TlON form (see example), and should be signed and dated by
both the custodian (or his or her designee) and the new cashier.
k. Petty cash funds should be counted or reconciled as follows:

i. For change funds - the cashier of the change fund or a designated employee should
count and record the change fund on a CASHIER'S RECAP SHEET (see example) daily. This
worksheet should be reviewed, signed, and dated by the custodian.
ii. For imprest funds - the custodian should count and record the imprest fund on a PETTY
CASH IMPREST FUND RECONClLlA nON sheet (see example) at least once a week. This
worksheet should be signed and dated by the custodian.
I. For added control, when practical, the supervisor should clear the cash register daily and show the
beginning and ending register totals on the CASHIER'S RECAP SHEET.
m. A CASHIER'S RECAP SHEET should be prepared to record receipts for sales and services for each day's
business. The preferred method is for each person who takes in receipts for sales and services to
prepare a CASHIER'S RECAP SHEET each day he or she makes sales.
n. Whenever possible and practical, the functions of receiving cash or receipts (taking in cash receipts
and balancing daily) and recording the cash or receipts (preparing the CASH TRANSMITTAL form) should
be done by two different employees (i.e., separation of duties for good internal control).
o. An acceptable form of receipt must be used for all revenues received, such as pre-numbered tickets,
pre-numbered receipts, or any other pre-numbered general purpose forms reflecting the type of sale
and the date and the amount of sale (especially when a cash register is not being used).
p. All receipts should be deposited intact, with any overages or shortages noted.
q. If a cash register is available, all sales should be recorded on the cash register.
r. A cash register operation should include supervisory review of over-rings and under-rings.
s. If additional change is needed in the cash register, the cashier should buy the needed change from the
change fund. (Change can only be bought. Currency must be exchanged for the exact amount of change,
not more or less.)
t. If the register contains more than $500, the excess currency should be removed and placed in the
safe. A signed receipt for removed currency should be placed in the register. Money placed in the safe
should be marked as cash register receipts, and the receipt should be dated, with the amount noted.
u. The cash register should be locked when unattended during working hours.
v. All negotiable items should be placed in a safe during non-working hours whenever possible.
w. The combination to the safe containing a petty cash fund (change or imprest fund) should be limited
to three persons.
x. Access to locked areas used to store money should be limited to a minimal number of people.
y. The Office of Internal Audits should be notified immediately whenever any overages or shortages
occur in the amount of $25 or more.
z. When petty cash is counted by an auditor, the person responsible for the money must remain present.
Receipt, Custody and Disbursement of Moneys
1. Receipt and Admission Tickets
a. No department, division or individual staff member is authorized to receive money in the

name of Alabama A&M University without authorization by the Vice President for Business and
Finance or designee.
b. An official receipt in the form prescribed by the Vice President for Business and Finance shall
be issued to payers for all moneys received unless the Vice President for Business and Finance
has specifically authorized exceptions for certain types of collections.
c. All moneys received shall be recorded and handled under appropriate internal accounting
controls.
d. Admission tickets, including complimentary tickets, shall have the price of admission
indicated thereon, and all such tickets shall be pre-numbered unless assigned seating is indicated
on the ticket.
2. Deposits with A&M Cashier's Operations
a. Money received by all departments from all sources shall be deposited at the Cashier's window
using a CASH TRANSMITTAL form (see example), unless deposited directly to a special bank
account that has been specifically approved by the Vice President for Business and Finance and
authorized by the Board of Trustees. Cash and checks shall be deposited within 24 hours if the
amount is more than $200, and weekly even if the accumulation is less than $200.
b. Departments or activity groups shall maintain adequate records of deposits, including detailed
description of negotiable instruments.
c. Cash overages or shortages shall be reported to Cashier's Operations with each deposit. Cash
overages shall be deposited at the Cashier's window.
d. Petty cash funds shall be provided only on approval of, and by arrangement of, the department
with the Director
*Information extracted from http://www.trinity.edu/departme

,d Head of Public and 'nforlTlation Services
rve Secretary
tv Cash and SUITllTlaryof Cash Deposits
to lTlisplacelTlents of funds discovered by IVIs.Delecia

Irianna Haygood, undergraduate student vvorker on
vving statements.
rocedure for handling petty cash and deposits vvas

ssed verbally or vvritten to me. .t appears that the
, and him during the period vvhen I \Nas out due to
~ek in October. The process that I ""as accustomed to
::f IVIrs. Ford tenure/leadership. It vvas based on
~past University's break-ins and money being taken
ic Safety Department. Deposits vvere not perforlTled
u rrts, And as he states in his statement he vvasavvare
er to contact me to ask the ""hereabouts of the
:lfeguarding the money.
; odd that I asked hilTl about hovv vvas his trip hovvever,
·sat:ion. There vvas no intent other than just shovving
:>fficethe full vveek. r\IIr. Bush in no vvay expressed the
~ situation at this time.
dn't have all the details since he had been out all
student vvorker and not his Administrative Secretary.
the office, I found it strange that: 1VIr.Bush did not ask

s part of the .•....
nevv" practice and he vvas so concerned
;crepanCV·
ting the money in an envelope and placing it in the

>mmon place practice in the previous process. I do
not know what was considered unethical about trying to keep money from being stolen. He made the
verbal statement about not removing the money from the office. The money was always kept within
the facility.
I took the deposit across the street to the Cashiers Office on campus. There was a difference of
approximately $8.80 dollars noted from the coin deposit. I did not break the coin rolls to make change.
Perhaps the other three people who also had access to the money bag knowwhy the wrapped coin rolls
were broken. The difference in the deposit amount shown on the deposit slip versus the actual amount
counted by the cashiers was not uncommon and can be validate by the people in the Cashiers office.
The difference in the petty cash amount of approximately $26.00 dollars could have been caused by
several reasons such as change being given to people who lost money in the copying machines. I do not
know why Mr. Bush felt that it was bizarre that I knew the location of where the deposit is kept since
Ms. Draper shared with me on her return on Wednesday what had transpired since the previous Friday.
Also a statement was made that the petty cash drawer was always locked but during the day the
common practice in place was that the drawer wasn't locked until the end of the day.
It is my practice to lock my office at the end of the day. There have been multiple times that I know that
someone had been in my office after hours or prior to my return in the morning. One such incident the
door was left open. I asked both the clean lady and Mr. Bush about their knowledge of the incident.
Mr. Bush, the cleaning lady, Ms. Draper and I are the only ones that have keys to my office currently. No
one admitted they had accessed my office in my absence.
I do not accept the statements submitted by Ms. Draper and Ms. Haygood in their entirety. There are
discrepancies in each of their statements. Please refer to the appropriate paragraphs identified below
for each.
From Ms. Draper:
Ms. Draper erroneously stated in her second paragraph that she was at work on Monday, October zs",
2010 when in fact she was out sick on Monday and Tuesday. She did not report to work until
Wednesday, October 27th, 2010 at 10 a.m.
In her third paragraph, she was correct in stating that the cash portion of the deposit had been
removed. She did not mention anything had changed regarding the coins in her statement.
She was correct in her statement that when she talked to me on the cell phone I told her that the money
had been placed in an envelope and was in my office. This was done to safeguard the larger amount of
cash in the deposit bag. As stated previously this was common practice. This was not the first time the
money had been placed in an envelope. Mr. Bush was aware of the practice even if she was not. She
stated to me that she never went in my office when I wasn't there. At this time she expressed also that
this was not an emergency and that I could wait until Monday to come in to handle the matter. I was on
2
my way back to Huntsville from Birmingham taking care of my sick child after leaving the kidney
transplant center. She never stated that Mr. Bush wanted to know where the money was kept in my
office immediately that day. I expressed to her that I could come directly from UAB to the office if they
needed me to. She and Mr. Bush both said it could wait until Monday. They never gave me a clue that
they were upset, concerned, and/or distressed over the matter. They had multiple chances to express
how serious they were taking this situation prior to Monday but failed to do so.
It is essential to note that the discrepancy in the coin rolls can account for the approximate $8.80 dollars
that was in question.
From Ms. Haygood:
Ms. Haygood's paragraph specifies that other money had been collected which the means the money
bag amount had changed since their first count. People other than me had access to the money. Also,
there are discrepancies in her statement and Ms. Draper. Draper stated that only the bills had been
removed. However, Ms. Haygood stated that she noticed the coin rolls had been broken. Note Ms.
Draper had been in the money bag the morning prior to Ms. Haygood coming into the office that
afternoon to witness the money count again.
In Summary:
While Mr. Bush, Ms. Draper and Ms. Haygood had strange feelings over this, there are no facts to
without question substantiate any misappropriating handling of cash by me. There is no evidence to
support the discrepancy of approximate $8.80 dollars in the deposit bag was undoubted caused by my
error alone. The only thing that is in question is really how I handled the large bills which I reiterate was
to safeguard the money and was a common practice from the previous process.
I do not have a problem with following a well defined new process with the handling of money and keys.
However, I do have concerns about allowing the graduate student and/or undergraduate student having
keys. Ms. Draper started employment with the LRCthis semester. She was granted keys in September
to Mr. Bush, my office and the entire Services. In the past we only allowed one student to have a key,
Ms. Yolanda Toney, who had been there 3 years before given a key. The key gave her access to
Administrative services only.
I do take these allegations seriously and tried to do the best to safeguard the monies in my trust by
following the past practices and security measures at the University until the deposits are made.
In my twelve years of service with the University my work ethics has never been questioned by my
previous supervisors and co-workers. I have received excellent performance reviews in the past. My
character has never been questioned. It seems very harsh that there was no indication or warning given
to this event. It seems a deliberate violation of trust. I do not understand why prior to a situation
3
becoming so severe that all parties should have been able to discuss their true concerns without such
formalities. It has been a shocking and upsetting time for me. The role of student worker and facility
staff seems reversed. I feel in my absence Mr. Bush befriended Ms. Draper to allow her to have keys
and to take on more responsibilities that was never discussed with me. They had formed what appears
to be both a business and social relationship that included lunch engagements and extended work
hours. At the beginning of each semester, I conducted orientation with the students and discussed the
confidential nature of library matters and to not get involved in facility and staff business. This was in
an attempt to avoid sides being taken on matters that they did not have full knowledge and/or
understanding of the situations.
When this incident first happened, my thoughts on how this should have been handled would have been
that Mr. Bush would have talked directly to me. Keep in mind Mr. Bush had been out of the office the
full week prior. He never talked candidly with me about what he thought had happened with the funds.
He only discussed with the student Ms. Draper. I feel like my career and business had been discussed
with students more so then with me. Within the two week period unknown to me, he and the student
were formally documenting what they thought had occurred without any discussions with me. I feel
that there were several opportunities for information to have been conveyed prior to it getting to this
point that were not taken. Mr. Bush allowed the student to call me in to let me know that I was being
put on Administrative leave and being terminated. This seems unethical to have allowed a student
worker to have such confidentiality, authority and privileges well beyond what I had been granted in my
time with working with Mr. Bush.
Since acquiring additional responsibilities of the Acquisition Associate/LRC account role due to a fellow
co-worker retirement, I spent my time trying to learn and maintain these activities as well as the
Administrative tasks. I would like to continue my tenure at the University and I hope we all strive to
resolve this issue and continue to work in a positive and professional environment.
Attachments
Cc:
Dr. Michael Orok, Associate Provost for Academic Affairs and Interim Dean for Graduate
Mrs. Nancy Washington Vaughn, Director of the Human Resources
4
November 10, 2010
TO Mrs. Veronica Acklin-Bell, Administrative Secretary
FROM Gary Bush, Acting Director and Head of Public and Information Services
Re Misplacement of LRCfunds-Petty Cash and Summary of Cash Deposits
Collected on October 22, 2010
Allegations have been made relative to missing funds discovered by Ms. Delecia Draper, Graduate
Research Assistant and Ms. Andrianna Haygood, undergraduate student worker on Friday, October 29,
2010.
Documentation is enclosed that provide accounts on what transpired on the date in question.
You are being provided copies of the "Summary for Cash Receipts" prepared on October 22, 2010 and
signed by Mssrs. Draper and Haygood. The amount collected and received was $225.02. Additionally, on
October 22, 2010, the Petty Cash on hand was in the amount of $200.00. This document was signed by
Mssrs. Haygood and Draper.
According to Mssrs. Draper and Haygood, they discovered on Friday, Octoer 29, 2010 that most of the
cash from the petty cash case and money bag (hidden in my office) were missing. If you recall, we have
had discussions on implementing new policy procedures when it comes to collecting monies from the
copiers using a team approach, counting and documenting what was received, appropriate forms filled
out, recorded and taken to the Cashier's Office for deposits.
Mssrs. Draper and Haygood have indicated that in their concern about the missing funds, they contacted
you by telephone in which they told you that the funds were missing. Your response was the money
was hidden in your office. Unfortunately, according to their statements, they looked throughout your
-s-
office and discovered no funds.
On Monday, November 1, 201~ou andl had a conversation where you stated that you had placed the
money in an envelope. You showed me the envelope but t never ask to count the exact amount. You
then said that you will take the money bag and deposit to the Cashiers' Office of the Office of the
Controller. I emphasized that if the money was taken out of the office that it was unethical and not to do
it again. You then said that the money was never taken out of the office.
Mrs. Bell, these are serious allegations lodged ag-ainst you and I am asking that you provide evidence to
dispute the statement of accounts submitted by Mssrs. Draper and Haygood. You should do so
immediately. I have done to the best of my ability to create an atmosphere of trust and harmony while
we carry out the duties of the Administrative Services and the entire Learning Resources Center.
According to the University's Staff Handbook Appendix M Disciplinary Guidelines Table, Notice of
Written Warning and Notice of Disciplinary Suspension, alleged allegations are subject to your
employment at the University being terminated due to "Theft of University property or funds",
regardless that this being your first documented offense.
8.1 Disciplinary Guidelines that the University adheres to when such instances happen.
"The University specifically reserves the right to discipline employees for conduct as it, in its sole
discretion deems appropriate .... Employees who fail to meet the requirements of employee conduct will
be subject to disciplinary action, which may range from warning to termination .... The University is not
required to progress through any step prior to termination of an employee.
8.4 Termination for Disciplinary Reasons
... The employee has engaged in major misconduct involving, but not limited to those forms of
misconduct which are listed in Appendix M and which call for termination either for the initial offense or
for successive offenses.
If you accept as fact the statements submitted by Mssrs. Draper and Haygood, then you must agree to
the following recommendations.
1) You will no longer have access to the petty cash drawer case nor make any money change
requested by students or staff
2) You will no longer have any responsibility to accept money for the Learning Resources Center
3) You will turn in your bypass key to the Xerox copiers located in Serials and Reference
Departments.
4) You will need to turn in the master key to the LRCand have access to Administrative Services'
front entrance and your immediate office only.
The above measures were discussed with Dr. Michael Orok, Associate Provost for Academic Affairs and
Interim Dean for Graduate Studies and Mrs. Nancy Washington Vaughn, Director of the Human
Resources. No one takes their responsibility lightly in regards to these serious allegations but feel that if
the above recommendations are not heeded, then the next step will be to terminate your employment
if these practices continue.
This reprimind serves as a warning for you to cease these activities. If you feel that these allegations are
not warranted, then you have right to provide evidence to the contrary.
Attachment C
Report of Misplacement of Funds in the lRC
Sequence of Events
October 29,2010- My wife and I were traveling to Florence, Alabama when Ms. Draper called and she
wanted to know if I were in the area and to come to the LRC. I told her that unfortunately we out of
town and could it wait.
I, Gary Bush, received a call from Ms. Delecia Draper, reporting that the money from the petty cash
drawer (approximately $200.00) as well as the cash from the money bag that had been collected and
counted by her and Andrianna Haygood on October 22, 2010 were missing.
In my conversation with Ms. Draper, I said that she should call Mrs. Bell and ask her the whereabouts of
the missing funds.
When Ms. Draper called me back and stated that Mrs. Bell's response was that she had put the money
away.
Ms. Draper asked Mrs. Bell continuously where is the money and Mrs. Bell's response was she put it
away.
In the meantime, I received a call from Mrs. Bell but I decided not to answer the call until I arrive in
Florence and could pull over and have a detailed conversation with Mrs. Bell. After arriving in Florence, I
decided to return Mrs. Bell's call. I asked her "ls everything okay and why she called?" Her initial
response was to say "Had she call me?" I then said that her number showed up on my cell phone log.
Her response then was to ask about my trip to Montgomery (since I had been away the entire week
attending meetings) and then I ask her why had she called?
Her response was that she had received a call from Paulette and everthing was okay. Since I did not
know all of the details, I said to Mrs. Bell to enjoy the weekend and will see her on Monday because I
was returning to work on Monday instead ofTuesday as planned.
November I, 2010
On Monday, once I arrived to the office, Mrs. Bell explained to me the alleged situation with the money
and she stated that many students had requested change and she felt that she should hide the money in
another location (this is rarely done by anyone in Administrative Services). So I ask her "Where is the
money and she showed me an envelope with a hundred dollar bill. My initial response was OH! and
then I thought, why would the LRC be changing a hundred dollar bill when there are banks and the
University cashier to transact this large type of denomination.
She then stated that the money was put in an envelope and tucked in her credenza. Unfortunately, in
hindsight, this does not make any sense. I told her that this was unethical and not to do it again.
She then stated that she will take the money collected and counted on October 22, 2010 to the Cashier's
office and turned it in. Unfortunately, when Ms. Draper and Ms. Haygood counted the total was
$225.00. When Mrs. Bell's turned in the money it showed a balance of $216. Nine dollars were
unaccounted for in the total cumulation on the sheet. On another point, the total in the petty cash
came to approximately $174.00 and some change.
What make this all bizarre is that the money collected to turn it was kept in a drawer in my office,
initially I thought unbeknowst to Mrs. Bell (at least I thought) and how could she have known about the
location.
The petty cash drawer is kept in her office in a bottom drawer and is always locked. Only three
individuals have keys to the office and drawers (Mrs. Bell, Ms. Draper and I Gary Bush)
Office of the Comptroller
PO Box 1388
256.372.5203
01-NOV-2010 09:56:41 Alabama A&M University PAGE 1

Miscellaneous Receipt 29885 TGRt-1ISC
CASHIER: ELOISE_WILKINS
DEBIT CREDIT DESCRIPTION DEBIT AMT CREDIT AMT

CODE CODE
CASH Cash - Miscellaneous Transacti $216.22

MISR Learning Resources Center $216.22
$216.22 $216.22
Attachment B
Statement from Andrianna Haygood
The afternoon of October 29th 2010 I arrived to work late. My co-worker Ms. Draper who is a
grad assistant said that I had come just in time to help her re count the money and collect any
other money before we turn it in. (We had already collected counted the money last week). I
agreed to help and she gave me the key to get it from the locked drawer in Mr. Bush's back
office. Both Mr. Bush and Ms. Acklin-Bell were out of the office that day. I remembered that the
money was in the 2nd drawer from when we first collected and counted the money the previous
week. When I opened that drawer I saw the money bag open when we had placed it in the drawer
zipped closed and I found it strange that some of the coin rolls were open and loose coins were in
the bottom of the money bag when I had taken time to roll the coins. Then I realized that we had
stored paper bills in that bag but they were missing. I thought that maybe I had forgotten
something so I looked in every drawer of the file cabinet chest and I still didn't find any money.
In my confusion I went back to the front office and informed Ms. Draper that I couldn't find all
of the money. I told her that I looked through the drawers in Mr. Bush's office so she looked as
well and still no success in finding the money. Ur next idea was to check the petty cash box,
which is located in Mrs. Acklin-Bell's office, to see ifit was stored in there. When we checked
the box we then discovered that it was missing money as well! We searched both Mrs. Acklin-
Bell's and Mr. Bush's office drawers for the money, it was never found. In the end Ms. Draper
and I decided to inform Mr. Bush and called him.
Attachment A
STATEMENT OF HAPPENINGS
On October 22,2010, Andriana Haygood (student worker) and I collected all the money from the
copiers, counted it, and prepared a deposit slip in order to carry the money over the Cashiers
Office. Unfortunately, once our task was complete the Cashiers Office was closed. Mr. Bush at
that time instructed us to walk the deposit over first thing Monday morning (October 25,2010).
At that time the student worker, Andriana Haygood and I locked up the deposit in Mr. Bush's
office as well as verified that the petty cash (locked it back up once finished counting it) was $200
and left for the evening.
Upon my arrival to work on Monday, October 25,2010, at 10 a.m., I was preparing to take the
deposit over to the Cashier's Office and Mrs. Bell informed me to just wait until Friday (October
29, 2010) and take it over.
On October 29,2010, at approximately 2 p.m. the student worker and I prepared to take the
deposit over to the Cashier's Office; but before taking we decided to verify that the deposit was
accurate Gust for checks and balance purposes) and decided to count it again. Upon opening the
deposit bag we discover that cash portion of the deposit was not longer there just the coin rolls;
after we discovered that the cash deposit was missing the student worker and I went to verify the
petty cash and it was depleted as well with the exception of $9 and some change.
At that time I called Mr. Bush to inform him of our findings and he instructed me to contact Mrs.
Bell. I called her on her cell phone to discuss where the money was and her response was, "A lot
of students came in for change in the past week so I had to pull the money in order to make
change; so I took the money and placed it in an envelope in my office. "
At that time I informed Mrs. Bell that I need to make the deposit and she responded, "She will be
in later this afternoon to take care of it." I called Mr. Bush back to relay the message to him and
Mr. Bush responded that we needed to find out where she is keeping the money. Andriana
Haygood and I searched Mrs. Bell's office and could not find an envelope with any money. Mrs.
Bell did not come in to work on October 29, 2010 to resolve the issue.
- ~ "
FORM csoooi
ALABAMA A&M UNIVERSITY

RECEIPTS TRANS MITT AL FORM
SUMMARY FOR CASH RECEIPTS

Submit to Omce or the Comptroller
Cashier's Department
Patton Hall Building Room 105·A
(256) 372-4822
• Cash receipts should be submitted to the Cashier Office on a daily basis .•
DEPARTMENT ~~ ~) DATEJO~J.l-1O
DESCRIPTION (Account no.) 1- ~O -~ ~PO - q_~~J_--;-Lf~3-e).::...--=: _
':;/s,,:etOsc;oJl,c, i i~K~;~;:~ltt'J<
·.;'fffi,'{i'.' • ,".c'
,.,"j
."••
CURRENCY: 100.00 $----- COINS: $----

50.00 1.00
20.00 .50
10.00 .25
5.00 .10
2.00 .05
1.00 1:5tJ.oO .01
~----------------------------------------~~I
0& %,2-2
TOTAL CURRENCY: s /70.- - TOTAL COINS: $~'~=-
. ,....
. " - 2JlI,'"il}~-~
.--,--.~.
';;--,-': ‫סס‬00.'' -' .:':-,--<' '------'-;. -,--,"-~' I
TOTAL CURRENCY $~
TOT AL CHECKS
~~~~~~~~~
RECEIVED BY :---;,lb'~ULI<:~--I,..;LJ~.ILM~~~-------
***Please attach a detailed listing of payments received in your area***
CERTIFIED BY
Attachment 3
Attachment 4
From: TERRY MILLER
Sent: Thursday} April 07} 2011 2:44 PM
To: AMIN SARKARj LARRY POWERSj MATTHEW EDWARDSj ROBERT TAYLORj TRENT
MONTGOMERYCc: DANIEL WIMSj FREDDIE GAMBLESj MIACKO THOMPSONj HILDA CALHOUNj RUBY
BETTSj DIANE BANKSj THERESA MCCANTSj RHONDA WHITMAN
Subject: Academic Honors Convocation Attendance
Good afternoon Deans}
Please forward me all names} in a MS Word document attached} of the faculty who
attended the Academic Honors Convocation on today} no later than 5:00 p.m.
tomorrow. If you have any questions upon retrieval of this correspondence}
please contact me in the office. Thank you.
Ms. Terry Miller
Executive Assistant to the Provost
Academic Affairs
P.O. Box 287
Normal} Al 35762
(256) 372 - 5275 Office
(256) 372 - 5278 Fax
[email protected]
Subject: FW: Investiture Attendance
From: TRENT MONTGOMERY
Sent: Monday) March 28) 2011 9:12 PM
To: PABITRA SAHA; KAVEH HEIDARY; MOHAMED SEIF; VENKATA ATLURI; STEPHEN EGARIEVWE
Subject: FW: Investiture Attendance
Chairs:
Please send me a list of your faculty members who attended the Investiture
ceremony. Thanks.
-Montgomery
From: TERRY MILLER

Sent: Monday) March 28) 2011 7:44 AM
To: AMIN SARKAR; LARRY POWERS; MATTHEW EDWARDS; ROBERT TAYLOR; TRENT MONTGOMERY
Cc: DANIEL WIMS; FREDDIE GAMBLES; MIACKO THOMPSON; HILDA CALHOUN; RUBY BETTS;
DIANE BANKS; THERESA MCCANTS; RHONDA WHITMAN
Subject: Investiture Attendance
Good morning Deans)
Please forward me all names of the faculty (in one single email) who attended the
Investiture on Saturday no later than 2:00 p.m. today. If you have any questions
upon retrieval of this correspondence) please contact me in the office. Thank
you.
Ms. Terry Miller
Executive Assistant to the Provost
Academic Affairs
P.O. Box 287
Normal) Al 35762
(256) 372 - 5275 Office
(256) 372 - 5278 Fax
[email protected]<mailto:
[email protected]>
"God and Nature first made us what we are) and then out of our own created genius
we make ourselves what we want to be. Follow always that great law. Let the sky
and God be our limit and Eternity our measurement." -Marcus Garvey
Muumbo, George Banner 10: AOOOI0847
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2 11/29-12/03 5 4 3 5 5 5 27
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1 11/22-11/26
2 11/29-12/03
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Student Signature: Date:
Suoervisor Signature: Date:

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Document Change Submission
Code Type Sequence Number Approver's Name
Rezi Hassan
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Matthew Edwards I
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COMPLAINT FORM

A. First Name: M.I. Last Name:

C. City: State: Zip Code: Cou ntry: (If outside of USA)

I :Jeor~ e· (Y\ uu(V'\ 60 Gat"""",.e~

F. Name of College or University Named in the Complaint

G. Status in Relation to the College or University:

~ STUDENT 0 PARENT 0 FACULTY ~OTHE(~r- WD'f<..KEK./eN.PLD'Iee.

H. Current Student Status (If applicable):

tCo.'1e ~ +-: 00 sv~\lJ2, )

A. State the nature of :he complaint (in five sentences or I:ss). ~ . ,~

~ As stated in the Commission on Colleges' Complaint Policy, I understand that the

YOURSIGNATURE:~ 40XoroATE:/ sr-25-2.0rt

IN THE UNJTED STATES DISTRICT COURT

VS. CONSENT TO PROCEED BEFORE

sentencing before a UNITED STATES DISTRICTJUDGE or a UNITED STATES MAGISTRATEJUDGE.

WAIVER OF RIGHT To TRIAL By JURY

The MAGISTRATEJUDGE has advised me of my RiGHT herein to TRIAL BY JURY.

WAIVER OF RIGHT To HAVE THIRTY DAYS To PREPARE FOR TRIAL

Dated at Macon, Georgia, this ,q!:b day of

~GAM35 Report and Order Terminating Probation/Supervised Relea~~ ?J! Fn •

MIDDLE DISTRICT OF GEORGIA

UNITED STATES OF AMERICA

v. } Crim.No. 5:09-MJ-02-03-001 (CWlI]

and that the proceedings in the case be terminated.

Dated this __ <.J---.::,--~ day of fh:~. ,2010

To Whom It May Concern:

Social Security Number Date of Birth

City State Zip Code

Date of Commission Expiration

Alabama A&M University Personal Inquiry /Background Check Waiver

"We See What You Don't See"

Attorney John C. Taylor

Re: Kevin Rolle/Case No. 04132011

HEllnvestigations & Security, Inc. 256-759-1902, E-Mail: [email protected]

HEllnvestigations & Security, Inc. 256-759-1902, E-Mail: [email protected]

Kevin Rolle (1)

Count: 1 Citation: 18:13-721O.M Offense Level: 3

Plaintiff: United States of America represented by Elise Louise Jones Phone:478-222-0573

HONORABLE CLAUDE W. HICKS, JR. PRESIDING

SAUSA: Elise Louise Jones

5:09-MJ-03-01 ROBERT A. KINSEY 50 U.S.c. §797

Atty: Larae Dixon Moore

SAUSA: Crystal Gannon Buttimer

INFORMATION REGARDING TRIALS BEGINNING MAY 11,2009

9. REOUESTS FOR CONTINUANCES SHALL BE SUBMITTED IMMEDIATELY

SO ORDERED AND DIRECTED, this 13th day of APRIL2009.

CLAUDE W. HICKS, JR.

IN THE UNITED STATES DISTRICT COURT

VS. CONSENT TO PROCEED BEFORE

(give up) my right to TRIAL BY JURY.

IN THE UNITED STATES DISTRICT COURT

I, fj e vi n &11 e having been advised of my Constitutional rights, and

Courtroom Deputy: Nora Paul Law Clerk: N/A I

Case Number: S:09-MJ-02·03·CWH

United States District Court EXHIBIT

UNITED STATES OF AMERICA

vs. JUDGMENT IN A CRIMINAL CASE

KEVIN ROLLE, NO.5: 09-MJ-02-03 (CWH)

Defendant Charles E. Jones

Defendant's Soc. Sec. No.: *--0876 August 3, 2009