Gmail Productivity Hacks Tricks 1625454919
Gmail Productivity Hacks Tricks 1625454919
Gmail Productivity Hacks Tricks 1625454919
Desktop Notifications (requires Chrome browser, need to have gmail open. Pin tab to keep it open.)
Gear icon > Settings > General > desktop notifications > new mail notifications on > save
2. With message open, click triangle next to reply (to right of sender) for the above, as well as more spam
options, add to contacts, translate
Select all, only selects all messages that are visible on a page.
Undo Send - ever send a message and wish you could get it back? Click undo link to retrieve mail within 30
seconds. Gear icon > Settings > General > Enable Undo Send > Save
Mute Conversations - if a conversation is no longer relevant to you, muting will send it automatically to “All
Mail” instead of your inbox. Select message > more > mute.
Unsubscribe from Newsletters - click unsubscribe link next to sender at top of email when viewing message
Managing Labels - Mouse over label until triangle appears, click triangle for options (edit, remove, add
sub-label, add color, hide). Tip: color labels to add visual element to your inbox.
OR
Gear icon > Settings > Labels (Hide in Label list or message list, remove, edit)
Hide labels hides them from the left column view, then click “more” to reveal hidden labels. Tip: show you
most frequently used labels, hide the labels you access less frequently.
1
SEARCH AND FILTERS:
Advanced Search - click triangle next to search field/magnifier to view search options.
Advanced serach parameters - https://support.google.com/mail/answer/7190
Create Filters to Automatically Label and/or Move Mail - generate advanced search > create filter with this
search... Or with message selected > more > create filter.
Hover mouse over sender’s email, to get pop up, and click “Emails” to get list of emails FROM or TO that
person. Also, for gmail users you can start video call or hangout.
Keyboard Shortcuts - Gear icon > Settings > General > keyboard shortcuts on/off > Save
Some keyboard shortcuts can be used immediately, and others need to be enabled before you can use them.
(Basic and common ones are automatically on)
Modifying Your Name for Sent Mail - Gear icon > Settings > Account (can’t change directory)
Add Picture to your Profile - Gear icon > Settings > General > My Picture
Themes change the design of your gmail interface - gear icon > themes
Enlarge Text in Chrome browser - browser > > zoom +
Add an Account - add a personal Gmail account to your Ramapo login (Accounts stay separate but open in
new tabs. Advantage is ease of access with single sign in). Click account icon top right > Add Account
Account Delegation (managed by account owner, good for managing generic office accounts)
1. OWNER: Gear icon > Settings > account > grant access > add another account
2. DELEGATE will receive email invite to access account. Provides access with single sign-in, shows up under
your personal account. Takes about 30 minutes to verify/complete initially. Delegates mail only.
2
15 Hidden Gmail Tips & Tricks
Basic to Advanced Gmail tips and tricks you didn't even know existed:
keyboard shortcuts, undo sends, extra stars, account security,
advanced filters, free space, custom shortcuts, labs and much more.
Let's dive in!
[content-upgrade id=”6712″]
!
(https://danielfuterman.com)
(https://danielfuterman.com/wp-
content/uploads/2015/07/Gmail-Shortcuts-Tips.png)
Option 1: Select a specific email and click on the ‘More' tab. Next
select ‘Create Filter' and apply the actions you want the filter to
perform.
Option 2: Use the advanced search panel (small arrow in the search
box) and define specific filters such as: “From, To, Has attachments,
box) and define specific filters such as: “From, To, Has attachments,
Has words, Size”.
Next, click on “Create filter with this search” and apply a specific
action such as: “skip the inbox, mark as read, delete it, apply the
label” and more.
(https://danielfuterman.com/wp-
content/uploads/2015/07/How-to-create-filters-in-Gmail.png)
(https://danielfuterman.com/wp-
content/uploads/2015/07/What-is-send-and-archive-in-
Gmail.png)
(https://danielfuterman.com/wp-
content/uploads/2015/07/Adding-stars-in-Gmail-Trick.png)
If you have multiple emails set up with aliases, you'll have the option
to create a unique signature for each email address you use.
(https://danielfuterman.com/wp-
content/uploads/2015/07/Insert-Signature-in-Gmail.png)
If you do not want this email sent to strangers who might email you
during this time, be sure to mark “only send a response to people in
my contacts”.
(https://danielfuterman.com/wp-
content/uploads/2015/07/Setting-vacation-responder-in-
Gmail-Tip.png)
To set your inbox to show all unread emails first, navigate to the
Inbox settings tab and mark the “Unread items in the first section”
checkbox.
(https://danielfuterman.com/wp-
content/uploads/2015/07/Display-unread-emails-first-in-
Gmail.png)
Gmail Tips,
Section 3: Image
Tricks
(8) Adding images to Gmail
messages
» Drag & Drop images into message body to insert as an inlined
image.
image.
» Copy / Paste images into a message to add as inline images.
» Drag images to the bottom message bar to add as attachments.
(https://danielfuterman.com/wp-
content/uploads/2015/07/Drag-and-drop-images-into-
Gmail.png)
Gmail Tips,
Section 4
4::
Search Tricks
Gmail's provides 15GB of free Google Drive storage
(https://www.google.com/settings/storage), and therefore you
probably won't ever need to delete any emails.
(https://www.google.com/settings/storage)
(https://danielfuterman.com/wp-
content/uploads/2015/07/Older-than-1-year-emails.png)
(https://danielfuterman.com/wp-
content/uploads/2015/07/Gmail-Currently-being-used-in-1-
other-location.png)
(https://danielfuterman.com/secure-your-google-account-
now/)
Gmail Tricks,
Section
5: Best Gmail
Labs Features
(13) Undo send in Gmail!
(13) Undo send in Gmail!
Sometimes you hit the send button and only then realize you've
made a terrible mistake.
Enable the Undo Send feature in the *labs and then set the undo time
in the general settings tab (up to 30 seconds).
(https://danielfuterman.com/wp-
content/uploads/2015/07/How-to-undo-sent-emails-in-
Gmail.png)
* The Undo Sends feature has graduated from the labs in June 2015.
You'll now be able to find it under the general settings tab.
Head over to labs and search for “Mark as Read Button” to add that
functionality to your Gmail account.
(https://danielfuterman.com/wp-
content/uploads/2015/07/Mark-as-read-gmail-labs-
feature.png)
First enable the feature in the Labs, and then define the shortcuts in
the general tab.
(https://danielfuterman.com/wp-
content/uploads/2015/07/Custom-keyboard-shortcuts-in-
Gmail.png)
! (https://danielfuterman.com/18-google-chrome-search-tricks-boost-prod
"(https://danielfuterman.com/words/)
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