Master Circular On Guarantee,, Co-Acceptance & Letter of Credit Nov. 2021
Master Circular On Guarantee,, Co-Acceptance & Letter of Credit Nov. 2021
Master Circular On Guarantee,, Co-Acceptance & Letter of Credit Nov. 2021
Please refer to our Master Circular DCBR. BPD (PCB) MC. No.8/09.27.000/2015-16
dated July 1, 2015 on the captioned subject (available at RBI website
https://rbi.org.in/). The enclosed Master Circular consolidates and updates all the
instructions / guidelines on the subject issued up to November 1, 2021 as listed in the
Annex.
Yours faithfully
(Manoranjan Mishra)
Chief General Manager
�व�नयमन �वभाग, केन्द्र�य कायार्लय, 12 माला,शह�द भगत�संह मागर्, फोटर् ,मुम्बई 400001
Department of Regulation 12th Floor, NCOB Shahid Bhagat Singh Marg, Fort, Mumbai- 400001
FAX NO. 0091-22-22701241 Tel. No.022-22601000 E-mail address [email protected]
�हंद� आसान है , इसका प्रयोग बढ़ाइए
Contents
1. Guarantees Page
No.
1.1 Issue of Guarantees 3
1.1.1 Broad Guidelines 3
1.1.2 Purpose 3
1.1.3 Maturity 3
1.1.4 Volume 3
1.1.5 Secured Guarantees 3
1.1.6 Unsecured Guarantees 4
1.1.7 Deferred Payment Guarantees 4
1.2 Guarantees in respect of Commodities covered under Selective 4
Credit Controls
1.3 Safeguards in Issuance of Guarantees 5
1.4 Payment under Bank Guarantees - Immediate Settlement of Cases 6
1.5 Delay in Obtaining Certified Copies of Judgments 6
1.6 Correspondence with Government Departments 7
2. Co-acceptance of Bills
2.1 Irregularities in Co-acceptance of Bills 7
2.2 Safeguards 8
3. Letter of Credit
3.1 Guidelines for Grant of LCs facility 8
3.2 LCs for Commodities Covered under Selective Credit Controls 9
3.3 Safeguards in Opening of LCs 9
3.4 Payment under LCs - Immediate Settlement of Claims 10
Annex 13
Master Circular
1. Guarantees
1.1.2 Purpose
(i) As a general rule, banks may provide only financial guarantees and
not performance guarantees.
1.1.3 Maturity
1.1.4 Volume
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1.3 Safeguards in Issuance of Guarantees
(i) UCBs shall appraise the proposals for guarantees with the same diligence
as in the case of fund based limits and such assessments shall inter alia
factor in the presence of security, adequate margin, etc., or otherwise.
(iii) Guarantees above a particular cut off point, as may be decided by each
bank, should be issued under two signatures in triplicate, one copy each for
the branch, beneficiary and Controlling Office / Head Office. It should be
binding on the part of the beneficiary to seek confirmation of the Controlling
Office / Head Office as well for which a specific stipulation be incorporated in
the guarantee itself.
(iv) The guarantees should not normally be allowed to the customers who
do not enjoy credit facilities with the banks but only maintain current
accounts. If any requests are received from such customers, the banks
should subject the proposals to thorough scrutiny and satisfy themselves
about the genuine need of the customers. Banks should be satisfied that
the customers would be in a position to meet the claims under the
guarantees, when received, and not approach the bank for credit facility in
this regard. For this purpose the banks should enquire into the financial
position of the customers, the source of funds from which they would be in
a position to meet the liability and prescribe a suitable margin and obtain
other security, as necessary. The banks may also call for the detailed
financial statements and Wealth-tax / Income-tax returns of the customer to
satisfy themselves of their financial status. The observations of the banks in
respect of all these points should be recorded in banks' books.
(v) Where the customers enjoy credit facilities with other banks, the
reasons for their approaching the bank for extending the guarantees should
be ascertained and invariably, a reference should be made to their existing
bankers with whom they are enjoying credit facilities.
(i) Government of India and Reserve Bank of India have been receiving a
number of complaints on non-payment or delay in payment of bank
guarantees upon invocation.
(ii) The bank guarantee is a commitment made by the issuing bank to make
payment to the beneficiary (albeit at the behest of the bank's constituent).
Failure on the part of the bank to honour the claim legitimately made on it
projects a distorted picture of its functioning.
(iii) In fact some strictures were passed by Courts in the past against banks
for not honouring the guarantee commitments promptly. In this connection,
an extract of a judgment pronounced by the Hon'ble Supreme Court, in a
case on the issue of injunctions obtained by parties from courts restraining
payment of invoked guarantees is appended :
"We are therefore, of the opinion that the correct position of law is that
commitment of banks must be honoured free from interference by the
courts and it is only in exceptional cases, that is to say, in case of fraud
or in case where irretrievable injustice would be done, if bank guarantee
is allowed to be encashed, the court should interfere."
(iv) The UCBs should, therefore, honour bank guarantees issued by them
promptly on their invocation as reluctance on their part to honour
commitments in respect of invoked guarantees tend to bring the banking
system into disrepute.
(i) The Ministry of Finance has advised that some of the Departments such
as Department of Revenue, Govt. of India, are finding it difficult to execute
judgments delivered by various courts in their favour as banks do not honour
their guarantees unless certified copies of the court judgments are made
available to them.
(ii) Keeping in view these difficulties, banks may follow the following
procedure:
(b) In case the bank is not a party to the proceeding, a signed copy of
the minutes of the order certified by the Registrar / Deputy or Assistant
Registrar of the High Court duly attested to be true copy by Govt.
Counsel should be sufficient for honouring the obligation under the
guarantees unless the guarantor bank decides to file any appeal against
the order of the High Court.
(i) The Constitution of India states that all executive action relating to Union
of India shall be, and shall be stated to be, in the name of President of India.
However, the business of the Government of India is transacted through
several ministries / departments and even though documents such as
guarantees reflect the President of India as one of the parties,
correspondence is not to be exchanged with the President of India but with
concerned Government Ministry / Departments.
(ii) The banks should, therefore, ensure that any correspondence relating
to guarantees furnished by the banks in the name of the President of India
favouring the Government Departments should not be addressed to the
President of India causing avoidable inconvenience to the President's
Secretariat.
2. Co-acceptance of Bills
(ii) There have also been cases where the particulars regarding co-
acceptance of bills are not recorded in the bank's books with the result that
the extent of co-acceptance cannot be verified during inspections and the
Head Office becomes aware of the co-acceptance only when a claim is
received from the discounting bank.
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2.2 Safeguards
In view of the above, banks should keep in view the following safeguards:
(ii) Only genuine trade bills should be co-accepted and the banks should
ensure that the goods covered by bills co-accepted are actually received
in the stock accounts of the borrowers.
(iv) The banks should not extend their co-acceptance to house bills /
accommodation bills drawn by group concerns on one another.
(v) The powers to co-accept bills, beyond a stipulated limit, must be exercised
by two authorised officials jointly.
(vi) Proper records of the bills co-accepted for each customer should be
maintained so that the commitments for each customer and the total
commitments at a branch can be readily ascertained and these should be
scrutinised by internal inspectors and commented upon in their reports.
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3.2 LCs for Commodities covered under Selective Credit Controls
There is no restriction for the banks in opening LCs for import of essential
items. However, banks are not permitted to open inland LCs, providing a
clause therein which would enable other banks to discount usance bills under
the LCs.
(ii) Large LCs are issued under two authorised signatures where one of the
signatures for LCs should be from the Head Office / Controlling Office.
As the need for large LCs may not arise overnight, with the availability
of courier service, speed post service etc., this procedure may not result
in delay. In the LCs itself a column may be provided to indicate the
authority who had sanctioned it together with the particulars thereof;
(iii) LCs are not issued for amounts out of proportion to the borrowers'
genuine requirements and these are opened only after ensuring that the
borrowers have made adequate arrangements for retiring the bills
received under LCs out of their own resources or from the existing
borrowing arrangements;
(iv) where LCs are for purchase of raw materials, borrowers do notmaintain
unduly high inventory of raw materials in relation to the norms / past
trends. Where such LCs are to be opened on D/A basis, credit on the
relative purchase is duly taken into account for the purpose of working
out drawing power in cash credit accounts;
(vii) LCs for acquisition of capital goods should be opened only after banks
have satisfied themselves about tying up of funds for meeting the relative
liability by way of providing for long term funds or term loans from
financial institutions / banks;
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(ix) Banks should not extend any non-fund based facilities or additional /
ad-hoc credit facilities to parties who are not their (the bank's) regular
constituents for their production finance requirements; nor should they
discount bills drawn under LCs or otherwise for beneficiaries who are not
their regular clients. In case it becomes unavoidably necessary to provide
such a facility to a party not being a regular client, banks should invariably
seek the prior concurrence of the existing banker of the borrowers and also
make proper enquiries in regard to the antecedents of the borrowers, their
financial position and ability to retire the bills etc. in time.
(x) With effect from March 30, 2012 in case of bills drawn under LCs
restricted to a particular UCB, and the beneficiary of the LC is not a borrower
who has been granted regular credit facility by that UCB, the UCB concerned
may, as per their discretion and based on their perception about the credit
worthiness of the LC issuing bank, negotiate such LCs, subject to the
condition that the proceeds will be remitted to the regular banker of the
beneficiary of the LC. However, the prohibition regarding negotiation of
unrestricted LCs for borrowers who have not been sanctioned regular credit
facilities will continue to be in force.
(xi) UCBs negotiating bills as above, under restricted LCs, would have to
adhere to the instructions of the Reserve Bank / RCS or CRCS regarding
share linking to borrowing and provisions of Co-operative Societies Act on
membership
(i) There have been a few instances where LCs were opened by officials
of banks in an unauthorised manner. In certain cases, the LCs transactions
were not recorded in the books of the branch by officials issuing them, while
in some other cases the amounts of LCs were much in excess of the
powers vested in them for the purpose. Subsequently when the banks
come to know about the fraudulent issue of LCs, they disclaim liability on
the ground that these are transactions involving a conspiracy / collusion
between the beneficiary and the constituent.
(ii) It may be appreciated that if the bills drawn under LCs are not
honoured, it will adversely affect the character of LCs and the relative bills as
an accepted means of payment. This could also affect the credibility of the
entire payment mechanism through banks and affect the image of the banks.
It is, therefore, necessary that all the banks should honour their commitments
under LCs and make payments promptly leaving no opportunity for any
complaints in this regard. Needless to say that banks should take suitable
action against the concerned officials as well as the constituents on whose
behalf the LCs are opened and the beneficiaries of LCs, if a criminal
conspiracy is involved.
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4. Other Common Guidelines
(i) UCBs are required to strictly observe exposure norms and statutory /
other restrictions prescribed for non-fund based limits (e.g. LCs, Guarantees,
Co-acceptances, etc.) as detailed in the Master Circular on 'Exposure Norms
and Statutory / Other Restrictions and other norms issued by RBI from time
to time.
(ii) The exposure ceilings and other restrictions particularly prescribed for
b) unsecured guarantees,
4.2 Banks should ensure that the systems evolved for recording the details of
off-balance sheet transactions are properly followed by all branches. These
records should be periodically balanced and internal inspectors should verify
the same and offer critical comments.
4.3 Banks should ensure that unauthorised LCs are not issued.
4.4 Banks must lay down clear instructions for their branch staff in respect of
loan accounts where such non-funded facilities become funded on account of
devolvement of bills covered under the bank's LCs or due to invocation of
guarantees issued by the bank. The banks must evolve proper guidelines to
ensure that, accounts where non-funded limits become "funded" are closely
monitored and goods covered under devolved bills remain under bank's control
/ hypothecation, particularly where malafides are suspected. In cases of goods
covered under import LCs, banks must also ensure immediate submission of
custom's copy of the Bill of Entry and take measures as prescribed in the
guidelines issued by Foreign Exchange Department.
4.5 A number of banks adopt the practice of parking the dues of the borrower
in respect of devolved LCs and invoked guarantees in a separate account which
is not a regular sanctioned facility. As a result, these are not reflected in the
principal operating account of the borrower. This renders application of the
prudential norms for identification of NPAs difficult. It is, therefore, advised that
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if the debts arising out of devolvement of LCs or invoked guarantees are parked
in a separate account, the balance outstanding in that account also should be
treated as a part of the borrower's principal operating account for the purpose of
application of prudential norms on income recognition, asset classification and
provisioning.
4.6 Banks are encouraged to strengthen their information back up about the
borrowers enjoying credit facilities from multiple banks by obtaining declaration
from the borrowers about the credit facilities already enjoyed by them from other
banks. In the case of existing lenders, all the banks may seek a declaration from
their existing borrowers availing sanctioned limits of Rs.5.00 crore and above or
wherever, it is in their knowledge that their borrowers are availing credit facilities
from other banks and introduce a system of exchange of information with other
banks. Subsequently banks should exchange information about the conduct of
the borrowers' accounts with other banks at least at quarterly intervals. Banks
should also make use of CRILC or credit reports available from Credit Information
Companies. The banks should incorporate suitable clauses in the loan
agreements regarding exchange of credit information so as to address
confidentiality issues. Banks should also obtain regular certification by a
professional, preferably a Company Secretary, Chartered Accountant or Cost
Accountant regarding compliance of various statutory prescriptions that are in
vogue. The formats for collecting information from the borrowers, exchange of
information among banks and certification by a professional are furnished in our
circular UBD.PCB.No.36/13.05.000/2008-09 dated January 21, 2009 read with
circular UBD.PCB.No.59/13.05.000/2008-09 dated April 9, 2009.
4.7 Banks are exposed to various risks in every financial transaction including
commitments in the form of Guarantees, Co-acceptances, LCs etc. The
managements of UCBs have to base their business decisions on sound risk
management systems with the ultimate objective of protecting the interest of
depositors and stakeholders. It is, therefore, important that UCBs adopt effective
Asset-Liability Management (ALM) systems to address the issues related to
liquidity, interest rate and currency risks. Banks should invariably follow the ALM
guidelines issued by Reserve Bank in this regard.
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Annex
13
B. List of Other Circulars from which instructions relating to Guarantees,
Co-acceptances and LCs have also been consolidated in the Master Circular
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