1

2
 ACKNOWLEDGEMENT

I would want to thank Almighty God for allowing me to finish this

"Project Management: Summary of Project Management and Completed

Project Report" report. The successful execution of any project necessitates

the assistance of many people.

I would like to express my heartfelt gratitude to the Women's

Association of Manolo Fortich's Barangay Tankulan, led by Ms. Julie Anne

Albarece, for the accomplishment of the flowerpot makings.

I would also like to express my gratitude to my course professor, Dr.

Odette Leh Caragos of the Capitol University. This paper was nicely molded

thanks to her kind instruction and proper advice. I would also like to thank

my classmates for brainstorming and providing a clear picture of how the

process proceeded.

3
 TABLE OF CONTENTS

Chapter I: Project Cycle 6

The Project 6

Initiation 7

Project Planning 9

Control and Report 11

Chapter II: Project Proposal 16

Project Title 16

Participants 16

Amount Allocated 16

Date of Implementation 16

Rationale 16

Objectives 17

Expected Output 18

Program Content 18

Budget Requirement 19

4
TABLE OF CONTENTS
Recommendation 19

Accomplishment 21

5
1. a. The Project is a set of processes that must be followed in order

to complete a certain task, such as a procurement or budgeting

process. A process isn't a one-time activity that produces a certain

outcome; rather, it outlines how a specific function should be

performed on a consistent basis. Processes, such as the activities

that go into purchasing materials, are frequently included in the

subject.

b. The Importance of Project Management Process. Project

management, as defined by us, is the process of directing a project

from its inception to its completion. Clarifying the business

requirement, setting high-level expectations and resource

allocations, and beginning to identify audiences that may play a

part in the project are all examples of launching processes. The

project scope, timeframes, resources, and risks, as well as

expected approaches to project communication, quality, and

management of external purchases of products and services, are

all detailed in the planning stages. Establishing and managing

project audiences, as well as implementing the project strategy,

are examples of executing procedures. The monitoring and

controlling procedures involve keeping track of performance and

taking the required steps to ensure that project plans are carried

6
out properly and that the expected outcomes are reached, while

the closure processes involve wrapping up all project activities.

c. A project is a short-term activity that produces a one-of-a-kind

product, service, or outcome. A project's exact scope, timetable,

and required resources are always present, regardless of how big

or little it is.

d. Project Management Definition. Project management is the

use of processes, methods, skills, knowledge, and experience to

meet particular project objectives within agreed-upon parameters

while adhering to project acceptance criteria. Final outputs are

bound by a finite timeframe and budget in project management.

2.INITIATION

a. Project Criticality is defined as the importance of managing

the duration of a task.

b. Project Type (Complexity) - A single or a mix of elements that

change the conventional response/actions necessary to attain

project outcomes has been termed as project complexity. Risk and

uncertainty are sometimes confounded; however, the two terms

can be distinguished.

7
c. Scope Statement - A project scope statement is a precise

description of the work that must be completed in order to produce

the project's output on time and on budget.

d. SMART Objectives – SMART instance for specific, measurable

achievable, realistic and time-bound.

e. Project Charter- In order to secure permission from important

project stakeholders, a project charter is an elevator pitch of your

project objectives, scope, and duties. Before you begin, provide a

brief, succinct summary of the essential features of your project in

the charter.

f. Sponsors - The project sponsor, often known as the executive

sponsor, is a top management individual or group. They are in

charge of a project's success and give the project team and

management with the required guidance and resources.

g. Stakeholders - Stakeholders are those who are interested in the

result of your project. Members of a project team, project

managers, executives, project sponsors, customers, and users are

common examples.

8
h. Requirements - The project start date, scope, work boundaries,

resource and people restrictions, project environment,

deliverables, and budget are all criteria that must be the

requirement.

3. PROJECT PLANNING - One of the most crucial steps in the

project management lifecycle is project planning. A project

manager will use this section to develop a document that contains

all critical project information, such as required tasks, who will be

allocated to each work, and how to carry out the project plan.

a. Project Planning Checklist – these are the checklist for project

planning list: the come up with the vision, identify and plan the

available resources, identify the project score, identify the project

scope, set up a communication plan, identify the stakeholder,

work on a plan, create a work breakdown structure, work on the

budget and a preparation of risk management strategy.

b. Kick-Off Meeting- The first meeting between the project team

and the project stakeholder, who can be internal or external, is

known as a kickoff meeting. The meeting is an opportunity to bring

the appropriate people together in the right room at the right time

9
to coordinate and discuss everything that will help the project

succeed.

c. Work-Breakdown Structure - A Work Breakdown Structure

(WBS) is a hierarchical breakdown of the tasks that must be

completed to complete a project. The Work Breakdown Structure

(WBS) "breaks down" a project's structure into manageable

deliverables. Each deliverable is given a task, or a set of tasks, that

can be split down further into subtasks to satisfy the project's

demands.

d. Network Diagram - A project network diagram is a graphic

representation of a project's workflow. A network diagram is a

chart containing boxes indicating tasks and responsibilities, as

well as arrows indicating the timetable and order in which the

work must be accomplished.

e. Gantt Chart - A Gantt chart is a visual project management tool

that may be used to plan and schedule any size project. Gantt

charts resemble a horizontal bar chart that displays project

management timelines, task start and end dates, job

dependencies, and overall project work flow.

10
f. Managing Risks - The practice of detecting, evaluating, and

preventing or minimizing risks to a project that have the potential

to affect the desired outcomes is referred to as risk management.

Typically, project managers are in charge of overseeing the risk

management process for the course of a project.

g. Teams- The project team consists of the project manager and a

group of people who collaborate on a project to achieve its goals. It

comprises of the project manager, project management personnel,

and additional people who may or may not be directly involved in

project management but perform project-related activities.

4. Execution - The stage of the project where everything your team

has planned is put into action is known as project execution. Your

staff goes above and beyond to ensure that initiatives get off to a

good start. It is critical to plan for hazards in any undertaking.

Simply defined, a project execution plan aids in the assignment of

tasks and responsibilities, the establishment of clear expectations

and deliverables, and the ability to correct course if problems

arise.

a. Conflicts - A conflict occurs when the project stakeholders'

interests, needs, goals, or values collide with one another.

11
Conflicts should be viewed by project managers as chances for

learning and progressing the project toward completion. The

project vision, group differences, lack of communication,

inadequate leadership, and disagreement on disputes are five

types of conflict in project management.

b. Managing Changes in Projects - The application of a

systematic process and set of tools for guiding the people side of

change to accomplish a desired goal is known as change

management. The duties required to successfully plan, develop,

and deliver the project, initiative, or technical solution are the

focus of project management.

c. Resistance to Change - In project management, the image

result for resistance to change has a special meaning. The

unwillingness to adapt to change when it is presented is known as

resistance to change. Employees' unwillingness to adjust to

organizational changes might be either overt or subtle. This can

take several forms, from vocally voicing their opposition to

unwittingly opposing change by their language or general actions.

d. How to Influence Others? Leadership, planning, coordination,

and communication are all crucial. A project manager has an

12
impact on his or her project, company, industry, professional

discipline, and other disciplines. The influence is disseminated to

other managers, governing bodies, customers, and so on as a

result of these. There where basic categories of influence methods

are available to project managers that provide different level of

effectiveness, these are the following: Project managers can use

authority to exert influence over project team members, expert

knowledge, professional progress, coercive behaviors, job

challenge, and friendship.

5. Control and Report - The backbone of project control is the

reporting process. They offer efficient support of the whole project

life cycle and optimal project control by systematizing regular

communication inside projects. Standardized reports establish the

groundwork for an overview of the reporting data's evolution.

a. Communication - In project management, communication is

crucial. The sharing of information and the expressing of ideas,

thoughts, and feelings via the use of words and other ways is best

defined as communication. In the context of project management,

this refers to the sharing of knowledge, skills, and experience.

b. Listening- Mindful listening is especially important when

13
working on complex project due to the high level of uncertainty

involved. This skill allows the project manager to be better identify

apparent and subtle issues, risks and opportunities necessary

when working with this level of uncertainty.

c. Reporting - Both project teams and stakeholders benefit from

project reports. It has a number of advantages. All parties involved

can track the project's status and compare it to the original plan

using these reports. They can spot dangers early on and take steps

to mitigate them.

d. Managing Delays - A project delay is a common problem that

can cause firms to go over budget, miss deadlines, and even derail

initiatives. It can have a substantial impact on costs and

timeliness, thus project managers should be aware of it.

e. Escalation- The Escalation Process defines the limits and

channels of decision-making inside an organization in order to

rapidly and clearly solve a problem. This is known as an escalation

plan or escalation procedure, and it is used to escalate a high-

priority issue to a higher level.

14
f. Negotiating Rational Delays - Negotiation is a set of activities

used to resolve many types of disputes by consulting the parties

concerned and reaching an agreement. Negotiations can occur at

any point during the project's life cycle and can be formal or

informal.

g. Team Meetings - Team meetings are an important and

necessary aspect of forming a team and attaining its goals. The

gatherings are an open invitation to gather, reflect on progress,

and assist one another. These meetings will aid in improving the

team's overall performance as well as individual members'

productivity.

6. Project or Phase close - The project lifecycle concludes with

the closing phase of project management. All deliverables are

finalized and formally transferred at this point, and all

documentation is signed off, approved, and archived.

15
I. Project Title: Flower Pot Making
(LIVELIHOOD
PROGRAM)

II. Participant: Women’s Association

Barangay Tankulan,
Manolo Fortich

III. Amount Allocated: PHP 10,000

IV. Date of Implementation: October 18, 2021

V. Rationale

FLOWER POT Making was a RESEARCH STUDY by our fourth

students. We tend to realize to act this into reality as one of our

livelihood program offered to the WOMENS ASSOCIATION

specifically the Barangay Tankulan.

This partnership was headed by the BSBA Faculty and the full

cooperation and collaboration of our Barangay Tankulan Women’s

Federation President Ms. Julie Anne A. Andaya.

The livelihood orientation and demo will be on October 5 at

9am, here at the NBSC covered court with the collaboration of

BACORE 4 STUDENTS (Good Governance and Social

Responsibility). These students we’re divided to run and mentored

our women’s on flower pot makings. There were 3 sizes of flower pots

to be made namely: SMALL, MEDIUM and LARGE. Each sizes have

16
 its respective incentives to be given; Small-10 pesos, Medium-

15pesos, Large-20pesos. Each women goal to finished atleast 10

flower pots daily.

Every Friday afternoon, will be the gathering of finished

product for the whole week session and the products will be display

at Andaya store located near the Manolo Public Market.

We’re looking forward for the success of this LIVELIHOOD

Progam with an overall goal of this is to generate employment

among womens of tankulan and moving highly vulnerable womens

into sustainable livelihoods and towards economic sustainability.

VI. Objectives

The activity adheres to the following objectives:

a. Students under this Good Governance and Social Responsibility

subject can apply or use this to a strategy to the various

company that can help to produce productive and positive work

environment in the future.

b. Can give additional revenue to the women in Brgy. Tankulan

while also engaging the community in more creative pursuits.

17
 c. Instill a sense of collaboration and teamwork among the

participants, particularly among the students who will be

involved in Corporate Social Responsibility (CSR)

VII. Expected Output

The following are expected after the event:

a. Gather the purok leaders and community members from the

different purok for the livelihood (Flower Pot Making) Orientation.

b. Produce a short film demonstration of the Flower pot making

process.

d. Produce a flower pots on the given time.

VIII. Program Content

Target Date: October 8, 2021

Location: Brgy. Tankulan

18
Description:

The students in the Good Governance and Social Responsibility class will

be given instructions on what they should do or not do during the project.

The students will be divided into ten groups, with one woman assigned to

each group to supervise and guide the women as they make flower pots.

MATERIALS EXPECTED POINT

ACTIVITY VENUE TIME
NEEDED OUTPUT PERSON
All students
from Good
8:30 - 9:00 Attendance Sheet/
Registration NBSC Court Governance
A.M BALLPEN
and Social
Responsibility
9:00 - 9:20
Invocation Projector/LAPTOP Invocation EMCEE
A.M
Class adviser
Discussion of the subject
9:20 - 9:45 of Goals and "Good
MICROPHONE
A.M objective of Governance
the project and Social
Responsibility"
Watch the
Projector/LAPTOP/ short demo
Video COMMITTEE
9:20 - 10: 00 sample sizes of presentation
Presentation TEAM
pots of Flower
pots making
Closing
10:00 - 10:15
remarks TBA

IX. Budget Requirement

EXISTING FUND
TOTAL AMOUNT 10,000

19
 MATERIALS NEEDTO BUY
ITEM QTY PRICE TOTAL
CEMENT 20 290 5800
PAINT BRUSH 20 35 700
COLOR PAINT 5 450 2250
POT HOLDER 100 10 1000
TOTAL 145 785 9750

X. Recommendation

Students have developed a global perspective as a result of CSR

activities. Furthermore, by participating in social activities,

students are opening doors to a growing number of global

opportunities and benefits. Students are well aware of the

importance of being a responsible citizen as they grow in life. The

goal of this project is to provide income to the women’s community

in Brgy. Tankulan. We want to promote this way of life throughout

Manolo Fortich's barangay.

Prepared by:
DEL SHEILA R. NAVARRO

20
ACCOMPLISHMENT

Last, November 8, was the expected start date because it was a week

when the Monolo Fortich's ECQ was lifted. The day of the flowerpot

manufacture orientation and the first day of production.

PHOTO: 1st day meeting, orientation and product demo

21
22
23
24
PHOTO: Finished product of flower pots

25
PHOTO: Picture taken during the women’s festival week with the active
members of Women’s Association of Brgy. Tankulan last December 6 –
10, 2021

26