Image Upload Instructions

Before applying online, a candidate will be required to have a scanned (digital)

image of his/her photograph, signature and thumb impression as per the
specifications given below. Your online application will not be registered unless
you upload your photograph, signature and thumb impression as specified.

A. PHOTOGRAPH
Processes for photo upload:

The candidate shall be required to upload TWO photographs:

1. A REAL TIME PHOTOGRAPH taken by the webcam/in-built camera of the

computer system while filling the online application form:

a. Stand/sit against a white background in bright light (Avoid distracting

backgrounds)
b. The image must not include other objects or additional people. Ensure that
you are only one person in picture.
c. The image must contain the full face, ears, neck, and shoulders of the entrant
in frontal view with a neutral, non-smiling expression and with eyes
open and directed at the camera.
d. The image must not contain any parts of the body below the entrant's
shoulders.
e. Click on “Capture Photo” button in the application form.

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2. Upload a PRE-SAVED RECENT PHOTOGRAPH which can be prepared in
one of the two ways:

•Clickinga photograph through a digital camera

•By scanning the physical photograph.

I. CLICKING YOUR PHOTO

a. Stand/sit against a white background (Avoid distracting

backgrounds)
b. The image must not include other objects or additional people. Ensure that
you are only one person in picture.
c. The image must contain the full face, ears, neck, and shoulders of the entrant
in frontal view with a neutral, non-smiling expression and with eyes open
and directed at the camera.
d. The image must not contain any parts of the body below the entrant's
shoulders.
e. Click colour photograph in bright light using any digital device preferably
with > 5-megapixel resolution). Avoid using flash as it tends to create a
shadow on the white background.
f. Avoid selfie; ask someone else to take the picture for you. They might also
help to direct you a bit, like telling you to straight your head or tuck your
hair behind your ears.

Editing of digital photograph:

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 a. the photograph from the digital device to a computer/laptop.
b. the photograph such that your head, shoulders are visible and
occupy most of the image.
c. The size of image should be less than 80kb. Size of the image can be
checked by right click on the image and then go to “Properties”
link. (maintain aspect ratio, i.e. height and width ratio to avoid
distortion of image)

II. PHOTO SCAN PROCESS

In case you already have a professionally clicked passport size colour

photograph follow the following procedure to prepare scanned image of the
same.

Before you scan the photograph ensure that

a. Photo has been taken against a white background without a border and
clearly shows your face, eyes and both ears.
b. The photograph is of standard passport size (35mm X 45mm, width X
height)
c. The photograph is recent (within 6 months of online application).
d. Choose a solo photo for scanning. Cropping a group photo isn’t
acceptable.
e. Profile photograph is not acceptable.

Scanning process of already available photograph

a. Draw a box minimum 35x45 mm size on a white sheet of paper using

pencil.
b. Affix your latest passport size photograph in the draw box.
c. Set the scanner resolution to a minimum of 200 dpi (dots per inch)
d. Set Color to True Color
e. Place sheet of paper face down on the printer or scanner surface.
Press scan button on the scanner or use the scanning program on
your computer.
f. Crop the image such that borders of box are reached.

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 g. Save the scanned images as .jpg/.jpeg as “Photograph.jpg” or
“Photograph.jpeg.
h. The size of image should be less than 80kb. Size of the image can be
checked by right click on the image and then go to “Properties” link.
i. If the size of the image is more than 80 kb, then adjust the settings of
scanner such as set the dpi of the scanner to 200 dpi and quality of
image at low. If image size is still more than 80 kb then resize the image
to the given specifications.

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Checklist before uploading digital image of photo

a. Photograph is in colour with white background.

b. Your face is clearly visible.
c. The size of image should be less than 80kb.
d. Image is in .jpg/.jpeg format.
e. Image is not blurred in the process of editing.
f. Digital enhancement or other alterations or retouching are not
permitted.
g. Make sure your face takes up at least 70-80% of the frame.

B. SIGNATURE

Digital image of your Signature can be made in two ways:

• Using a digital device to directly image (i.e. camera)
• Scanning the signature

I. PREPARING DIGITAL IMAGE OF SIGNATURE USING A DIGITAL

DEVICE (CAMERA)

Clicking image of signature using a digital device:

a. Draw a box of size 1.5 cm (height) x 3.5 cm (width). Use a black or dark
blue ink pen to sign within this box.
b. Click the signature within the box in bright light conditions using any
digital device (preferably with > 5-megapixel resolution). Avoid using
flash.

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 c. Check the shadow of your hands/camera/smartphone etc. does not fall
on the sheet.

Editing digital image of the signature:

a. Transfer the digital image to a computer/laptop.
b. If required, use auto-correct feature of image editing software so that
the signature is clear against a white background.
c. Crop the image such that borders of box are reached.
d. Resize the image to 20 – 100 Kb (maintain aspect ratio, i.e. height and
width ratio to avoid distortion of image)

II. SCANNING THE SIGNATURE:

a. The signatures should be done by the candidates only as it may be

checked any time frequently.
b. Signature done on the blank white page without lines only will be
accepted
c. Take the white sheet and mark the box size of 3.5 x 1.5 cm (width x
height)
d. Sign inside the box with blue/black pen.
e. If the Candidate’s signature on the answer script, at the time of the
examination, does not match the signature on the Attendance Sheet, the
candidate will be disqualified.
f. Set the scanner to 200 dpi
g. The scanned image should be saved in .jpeg/.jpg format.
h. Crop only box area.

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 i. The size of image should be less than 80kb.

C. THUMB IMPRESSION

Instruction for preparing digital image of thumb print

Taking a thumb-print

a. Draw a box of 3.5 cm x 1.5 cm (width x height) on a white sheet of paper

(you may draw more than 1 box to take multiple thumb print and select
the best).
b. Use a fresh blue/black colour ink pad.

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 c. Practice on a sheet of paper to get the proper thumb-print especially the
density or darkness of the colour. The impression of the print should be
clear and readable; neither dark nor smudged or light.
d. Clean your hands and dry them before you begin (oil/dirt can obscure
the prints)
e. Gently press your LEFT THUMB against the ink pad and take a
horizontal print of your left thumb within the box. Do not press too
much or wriggle as it may lead to smudging of print. Preferably take
impressions of thumb in more than box.

I.PREPARING DIGITAL IMAGE OF THUMB IMPRESSION USING A

DIGITAL DEVICE (CAMERA)

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II.SCANNING THE THUMB IMPRESSION

a. Set the scanner to 200 dpi.

b. Save the scanned image of thumb-print as .jpg/.jpeg format.
c. Crop only box area.
d. The size of image should be less than 80kb. Size of the image can be
checked by right click on the image and then go to “Properties” link.

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 INSTRUCTIONS FOR ACCEPTABLE PHOTOGRAPHS

Reason for
Not Acceptable Acceptable
Rejection

Cropped image

Not looking
straight into camera

Black & White

Photographs

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 Improper flash or
improper lighting

Photo taken with

mobile phone
(including
“selfies”) resulting
in distorted face

Distortion due to
enlargement of an
original smaller
image

Improper
Background or
Sunglasses

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 Too much glare on
spectacles

Spectacle rim over

eyes

INSTRUCTIONS FOR ACCEPTABLE SIGNATURES

Not Acceptable Reason for

Acceptable
Signature Rejection

Signature not in
rectangle box

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 Signature not in
full

Initials are
unacceptable

Signature in
Capital

Signature is
smaller in size.
Instead of the box,
entire page is
scanned and
uploaded.

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 Signature not in
plain white
background

Signature and
thumb impression
in same box

Signatures with
dark background

Signature outside
the rectangle

Signature in other
than blue or black
ink

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 Photograph
uploaded in place
of Signatures

Thumb Impression
Uploaded in place
of Signatures

INSTRUCTIONS FOR ACCEPTABLE THUMB IMPRESSIONS

Not Acceptable
Reason for Rejection Acceptable
Signature
Thumb impression
in other than blue or
black ink

Thumb impression
taken via mobille
phone/camera with
dark background

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 Incomplete thumb
impression

Picture of thumb
impression

Thumb impression
uploaded is partly
cropped / not
scanned completely.

Thumb impression is
not clear

Dry thumb
impression

Thumb impression
not in plain white
background

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 Thumb Impression
obscured by too
much ink.

Thumb Impression is
too small; upload full
A4 size sheet instead
of box alone

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