School Policies 2014 (Latest)

Lungtenzampa
School Policy 2014
Introductory Note
Lungtenzampa Middle Secondary School is located just above Lungtenzampa, the bridge of Prophecy. We are
established (1972) as one of the most sought after and reputed Institution in the Kingdom, in fact the epitome
of excellence par education. The School thrive on the culture and tradition envisioned by our great leaders. We
pursue our goals based on broad curriculum of ‘Wholesome Education’ which inculcate Gross National
Happiness philosophy. The school disciplines the growth of every individual student with harmonious activities
of knowledge and skills based learning; the classroom learning and co-curricular programs.
Lungtenzampa educate and mould young people with our guiding principle of ‘Persevering with Honesty’. We
value the specialty of every child and refine them into productive member of the society. The school also
strives for wholesome development of every graduate of the Institution.
Our vision
… an educated and enlightened society of gyalyong gakid pelzom, at peace itself, at peace with the world, built
and sustained by the idealism and the creative enterprise of our citizen.
Our Mission
Enhancement of citizens who uphold GNH values through conducive and meaningful educational experiences
Our Goals
ü To achieve academic excellence
ü To produce dynamic citizens who practice GNH values
ü To explore and nurture the innate abilities and potentials
ü To inculcate positive social and civic values
ü To promote harmonious and caring learning environment
ü To enhance rational and critical thinkers
Our Logo
Lungtenzampa School logo represents its’ vision, mission and goals. The school
strives for excellence in our vision, mission and goals to the vastness and
depth of sky in its blue background. The golden vase represents the school
which produces budding citizens who shall bloom in their service to nation
and people. The school, like a flower attracts the students who are craving for
nectar of knowledge.
The text and sword upholds our values of academic excellence and refinement
of individual with skills and values, as the sword removes the ignorance and
enlightens the mind. It also signifies the gift of knowledge and empowerment
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Lungtenzampa School Policy
given in this institution to every learner.
The school and its vision and goals are bind by the silken knot of Gross National Happiness principles. It is
uphold with our motto of “Honesty and Perseverance”.
Our Motto
The value of honesty is of paramount importance in individual lives of students. Such values are not only
embedded through education but also in day to day school programs. Lungtenzampa strongly believes that
honesty and integrity can be mould through the schooling which can refine every aspect in future of individual
students.
Perseverance is only the key to success. It is the value of perseverance that an individual student can achieve
the excellence in life. Thus, the school inculcates and instills the value of perseverance for the success of every
member. In the empowering and educating the future, the school also infuses the value of ‘persevering with
honesty’.
History of Lungtenzampa School
In 1970, a group of India House ladies used the rooms of the Government Guest House, at Lungtenzampa to
organize a nursery classes for some of their children. They also invited Bhutanese children to play sessions. The
ladies did this on a voluntary basis, whenever they were free.
In 1972, His Majesty’s Representative in the Ministry of Development HRH Ashi Dechen Wangmo Wangchuck,
decided that there was a need for the Government to run a Nursery School, in Thimphu, and Her Royal
Highness asked Mrs. Carolyn Tshering to set it up. Mrs. Carolyn Tshering was transferred from Thimphu Public
School, (now called Yanchenphug Higher Secondary School), where she had been teaching from the time she
arrived in Bhutan in 1966.
The Nursery School was opened in March 1972, using the same building – The old Government Guest House at
Lungtenzampa. The school was called Thimphu Nursery School. The school started with 40, three-year olds, in
two classes. Mrs. Carolyn Tshering took one class and Mrs. K.K. Tshering took the other. The school had one
watchman and one maid/assistant.
The Education Department provided a mug of orange juice (tinned Druk Orange Juice) and two biscuits for
each child, every morning. Many of the ex-students still recall the pleasure of the daily orange juice.
At some point in the 70’s the school was upgraded to a Primary School. Later the school became Junior High
School and was called Lungtenzampa Junior High School. This meant our children can stay with us until class
VIII.
A multipurpose hall and a 16 room building were opened by Her Royal Highness Ashi Dechen Wangmo in 1981.
The rooms included a library and a science laboratory.
In the year 1984 Mrs. Carolyn Tshering resigned and the school was run by Mr. Borrow and there after the
school was headed by a number of heads as follows:
1970 – 1984 - Mrs. Carolyn Tshering

1985 – 1988 - Mr. Burrow
1988 – 1990 - Mrs. Pem Sherab
1991 – 1994 - Mr. Chencho Dorji
1995 – 1997 - Mrs. Chuki Tobgyel Wangchuk
1997 – 1998 - Mr. Sherub Gyeltshen
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1998 – 2004 - Mrs. Chuki Tobgyel Wangchuk

2005 - … - Mrs. Kinley Pem
The school was upgraded to High School in the year 2001 and it was welcomed by the staff, students and
parents, as it was perceived as recognition of the teachers’ commitment and capability to shoulder a larger
responsibility. It inspired the teachers to work harder to prove themselves worthy of the trust placed in them
by the Department of Education.
Following the up gradation of the school to Middle Secondary School from the beginning of 2002 academic
year, the first batch of 117 students from Lungtenzampa Middle Secondary School appeared for the BCSE
exams in December 2002.
From its early beginning Lungtenzampa School has always inspired to higher level of excellence, both in
academics and extra-curricular pursuits, and the outstanding results obtained by our 1st batch of BCSE.
The strength of the school has grown from 40 students with two teachers and two non-teaching staff to 1156
students with 47 teachers and 14 non-teaching staff till date.
ACADEMIC POLICY
Rationale:
The vision statement of Lungtenzampa Middle Secondary School is “The School of Excellence par Education”
and its mission is to “Enhancement of citizens who uphold GNH values through conducive and meaningful
educational experiences”
The school has the following goals:
ü To achieve academic excellence
ü To produce dynamic citizens who practice GNH values
ü To explore and nurture the innate abilities and potentials
ü To inculcate positive social and civic values
ü To promote harmonious and caring learning environment
ü To enhance rational and critical thinkers
In line with the school’s vision, mission and goals, Lungtenzampa Middle Secondary School envisages academic
performance as the priority above all school activities. We believe that academic performance determines the
kind of life and individual child would lead beside many other activities the school carries out for the
wholesome development of the student. Therefore, with its mission “Enhancement of citizens who uphold
GNH values through conducive and meaningful educational experiences” Lungtenzampa Middle Secondary
School too stresses and keeps academic performances of the students as the most important of all school
activities. The school thus, looks forward to keep on planning and implementing ideas, knowledge and skills in
furthering the academic performance of its students.
Academic Aims:
1. To achieve excellence in academic performance of the students.
2. To achieve excellence in teaching profession.
3. To remain updated with professional updated in the Education System of the country.
4. To carry out academic activities as per plans.
5. To institute conducive learning environment.
Academic Objectives:
1. To utilize time effectively and more efficiently in instructional activities.
2. To sensitize teachers that academic teaching is the most important of all activities in the school.
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3. To let teachers help each other in more meaningful and supportive way in developing professionally.
4. To have quality teaching in terms of coverage and deliverance of syllabus and its content.
5. To maintain CA records of every students for judicious and fair assessment.
6. To encourage every student in taking up academia as the top priority in their daily life.
7. To find out the ways which would help teaching learning become more effective and qualitative.
The above rationale, aims, objectives is aim to be achieved by implementation of school level monitoring and
support service (SLMSS). Accordingly SLMSS in the school is formed as shown in the organizational chart.
The Principal is the overall Head of the SLMSS and he/she shall have the authority to supervise not only the
Vice Principals and Head of Departments but also any teacher that he/she may find necessary.
The academic shall be headed by one of the Vice Principals. The Academic Head too can initiate observation of
class room teaching as and when they feel necessary and time permits. However, most of the teachers shall be
observed and have their plans checked by the Head of Departments except the annual plans which must be
submitted to the academic head. A teacher who may fall under two departments can be observed by any
concerned head of department with mutual consensus.
PRINCIPAL
VICE VICE
PRINCIPAL PRINCIPAL
Head of Head of Head of Head of Head of

Department Department Department Department Department
MATHEMATICS ENGLISH HUMANITIES SCIENCE DZONGKHA
SUBJECT SUBJECT SUBJECT SUBJECT SUBJECT

TEACHERS TEACHERS TEACHERS TEACHERS TEACHERS
Responsibilities of the HODs or the Vice Principals or the Principal

1. To ensure every teacher under their jurisdiction oblige to their professional obligation in terms of making
yearly plans, planning of lessons, carrying out continuous assessment of home work, class work, unit test,
correction and qualitative coverage of syllabus.
2. Keeping record of what is happening in the subject in each level of class. This takes into account that
qualitative coverage of syllabuses by every teacher. The coverage of syllabus can be cross checked with
the yearly plan every month.
3. Ensuring lesson planning using the agreed format by all the teachers under ones jurisdiction and
documentation (lesson observation by Principal. Academic Head/Vice Principals will happen across
departments).
4. Maintaining record of how teachers are correcting students’ work. This can be done by randomly
collecting note books of students from the sections taught by the teachers under their guidance.
5. Give feedback on the difficulties teacher faces and suggesting SBIP for professional development (for the
department or for the teachers in general).
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6. Conduct of unit test twice a year (once in April and once in September).
7. Conducting monthly review meeting and follow up.
8. Compilation of records and submission to concerned authorities.
Responsibilities of teachers:
1. Making yearly plan referring the current syllabus.
2. Unanimously set academic performance targets for one’s own subject which can be achievable half yearly.
Example: minimum achievement in written examination.
3. Lesson planning and submission to concerned HoD on weekly basis (every Mondays).
4. Correction of students’ work (both home work and class work).
5. Keeping up to date record of CA as per the criteria agreed upon and submission to concern HoD twice in a
term.
6. Conduct of class test on one’s own initiatives. You can keep record of the marks and it can be the basis for
remedial classes.
7. Conduct of unit test twice a year (once in April and once in September).
8. Initiating remedial classes for weak students.
Formats:
1. Lesson plan format for the concerned Department.
2. Lesson plan record format for the HoDs/VP/Principal.
3. CA record format for every subject.
SCHOOL DEVELOPMENT FUND POLICY
To ensure the overall development of the school, the school development fund should be utilized in an
appropriate, just, accountable and transparent manner. In order to maintain transparency and prevent
corruption and corrupt practices in school, the policies was framed. It states”
1. The class teacher is responsible for the collection and submission of the fund on time as per the
school calendar.
2. The Principal will release the fund for the various school activities, based on the requisition put
forward by the Coordinator, the fund will be released to the Coordinator of the various committees.
E.g. during the Annual Sport Day, the games and sports coordinator estimates and put a requisition
to release the fund required.
3. The Coordinator will settle the amount with the Principal after the concerned activities are over, with
cash memos/bills, etc. counter signed by the members of the committee.
4. For the maintenance of the school estate, the estate manager will present the estimate of the
required maintenance and the Principal will release the fund. The estate manager will settle the
amount with the principal.
5. Procurements wroth above Nu. 10,000(ten thousand) from the SDF, the Principal must get an
approval note sheet from the Chairman of the School Management Board.
6. The Principal will present a detailed account of the School Development Fund to the members of the
SMB (School Management Board) annually during the meeting.
7. The principal will have the detailed account of the fund collected and disbursed. S/he is accountable
for the expense involved.
8. Special refreshment will be provided once a month beside the daily tea.
9. Procurement of refreshment items will be made from wholesale dealer at reasonable rate, keeping
nutritional value in mind.
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10. The settlement of the account will take place once in month with the concerned committee
coordinator or member in-charge for the month.
11. The Major SUPW work carried out by the class X students annually in close collaborations with the
class teacher and the administration. Procurement of items required for the activities are purchased
from SDF.
12. The expenses of class X farewell, teacher’s day celebration, Children’s Day Celebration on 11th
November and captain’s dinner are celebrated annually using fund from the SDF. Even the teacher
farewell, a simple tea party or lunch is from SDF depending upon the number of years served in the
school.
SCHOOL GNH POLICY
1. Sustainable & Equitable Socio-Economical Development
2. Lungtenzampa MSS has been in the forefront of social and voluntary service in 2012. The students
and staff contributed social services to help our government contributing more than NU.500000 for
the reconstruction of Wangdiphodrand Dzong which was on fire. The sum was generated by
organizing a sponsor walk by all teachers and students of LMSS which was about 10km.This was
done with the objective of supporting the community and the people and to instill and foster a sense
of social service and productive engagement to the students.
• Provide quality wholesome education

• Encourager reading by introducing reading period
• Encourage active participation in the School, Dzongkhag, national and international level
especially literal competitions.
• Promote teachers’ professionalism through SBIPs, motivation and incentives.
• Inculcate sense of respect and courtesy, make our School a happy home not a where
individual thinks and acts differently, not a home where might dominate over week and
humble, but a home where every seniors have concern, care and love for Juniors and a home
where juniors too have unconditional respect for seniors and elders.
3. Environmental Conservation
• Green School Environment

• Plant verities of flowers
• Grow green vegetables
• Plant and nurture trees around the campus
• Maintain green lawn.
• Support the policy of 5 Rs, refuse, reuse, recycle, reduce and refill.
• Observe Litter free day
• Pick up and ask to pick up.
4. Promotion & preservation of Culture
• Make sure there is no overdose of foreign items in the cultural programs

• Organize different activities
• Conduct driglam Namsha courses
• Share GNH value talks to students during club hours
• Perform activities in National dress
• Insists students to visit publics places in national dress
• Encourage inter- cultural exchange programs
• Conduct various competitions
5. Good Governance
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The school strongly advocates for and encourages children to take active participation in the
management of school affairs, especially in the management of student support services through
constructive feedbacks. To this effect, captains initiate of selecting next round of captains using EVM
machines. This is to ensure that Good Governance is practiced.
• Orient rules and regulations of the School to students and paste on the general notice boards
• Student captains are aware of their job duties and responsibilities
• Elect students office bearers using EVM
• Conduct SGT meeting regularly
• Provide right to express
• Provide good meal-involve students in budgeting, drawing menu and making payment.
• Infuse GNH values in subjects in all the classes
• Function School through five human values
• Infuse GNH value in our lesson plans.
General adaptation in the School
1. Schools emphasizes on the five major human values: love, truth, right conduct, peace, and non-
violence
2. School uses five teaching techniques: silent sitting, prayer/quotation, storytelling, singing and group
activity
3. Schools focus on mind training before start of any program in the School.
4. Mind training practices before start of each period, morning assembly, before prayer , every club
activities
5. GNH value talk in every club on Wednesday based on five human values by club incharges.
6. Guided meditation using light whenever there is gathering of whole students before start of the
program and with help of music.
7. Kitchen wastes used for the preparation of compost by adding EM solution
8. School practice organic farming and could plant verities of vegetables to supplement the student’s
diet.
9. Schools uses EM solution in the toilets to keep the surrounding clean
10. School has come up with green tins which collect waste in respective class areas to be dump into
waste disposal tank located within and outside the School.
11. School very much supports towards the concept of community vitality
• School Tarayana club go and meet needy beneficiaries in the village.

• SPEA programs contribute toward the educating parents and teachers’ understanding of the
learners thus education towards GNH.
• School scouts had built concrete footpath for the public below School.
• School community club conducts cleaning campaign in public places through volunteerism
• We observe the day for uprooting Marijuana plants in the every year in the city.
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Towards Educating for GNH-A Guide to School Self Assessment Tool (SSAT) and School Improvement Plan
(SIP)
1. LEADERSHIP AND MANAGEMENT PRACTICES that SCHOOL IS PROUD OF:
• The School conducts morning assembly profuse fully

• The School has a regular schedule for teacher’s meeting
• Activities are held in consonance with School and Thomde Calendar
• Activities are conducted and organized to the quality.
• Through discussion on GNH PROGRESS WHEEL
• Communication and information sharing.
2. Green School (Physical & Psycho-social ambience)
• Advocated No Plastic policy in School and community
• The School has adequate and clean toilets separately for girls and boys
• The school has safe and sufficient drinking water with functioning taps.
• The School is litter free with proper waste management practices.
• The School has well maintained flower gardens, hedges and plants in all relevant places.
• The classroom is clean, safe and conducive for learning
• School promotes mind training and mindfulness practices as a normal part of School life
• Principal and teachers talk to student outside the class and School about the five human values
• Adopting a steam or water nearby School to conserve and protect our ecosystem.
• Bigger student taking care of younger ones in the school through five human values
• Good environment for the children to learn and grow in life.
3. Curriculum: Strengthening teaching and classroom management practices
• Adequate teaching materials and syllabus for teaching and learning materials
• Every teacher has daily lesson plans for all teaching subjects with stated GNH values in their
lesson
• We have homework policy, Class-work policy which is assigned, monitored, and feedback
provided to students.
• Parents are being called during the result declaration of unit tests and examinations to further
guide and monitor to enhance better academic performance and analysis and also to keep track
of their child.
• Teachers have full understanding of the syllabus in he or she is teaching.
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• We have internet facilities for both teachers and students to browse information
• We have also rich culture of departmental subject meeting to discuss about the teaching and
learning of students.
• We have also sufficient library books for reference.
4. Assessment Process that the School is proud of:
• We have question banks for reference
• Fair and reliable on-going assessment of our students through policy like homework policy, class
work policy etc.
• Teachers maintain assessment records of every student.
• We have unit test once before every term to evaluate and assess students about actual teaching.
• We have rich culture of GROU EVALUATION subject wise which is operated with greater degree
of transparency, accountability and fair judgment.
5. Co-curricular Dimension (Wholesome Development)
• Our policy document contains well defined policies on co curricular activities
• PE classes are being conducted effectively
• Observe School annual sports every year to keep our students fit and in sound health.
• Conduct various sports, cultural and other activities to promote sense of competition, interaction,
team spirit etc.
• The School has verity of life skill clubs that meaningfully engaged all students
6. School-Community Relationship
• School builds awareness on health and environment issues in the community, students as medium of
information between teachers and students.
• School carries out viable and relevant projects with partnership with community
• SMB meeting are conducted twice a year.
• Teacher- parents meeting twice a year
GREEN SCHOOL
1. Environmental greenery
2. Intellectual greenery
3. Academic greenery
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4. Social greenery
5. Spiritual greenery
6. Aesthetic greenery
7. Moral greenery
8. Cultural Greenery
Environmental Greenery (Waste Management)
Plantations and upkeep of a green campus has resulted in children showing and developing interest and love
for nature and environment. The campus now houses many fruit trees, exotic plants and other sorts of the
kind making it an ideal place for learning and an attraction to the birds and reptiles.
Main area Lungtenzampa Middle Secondary School focuses more is on waste management since School is
located in the heart of the city prone to waste. An advocacy and awareness program on waste management
has also seen students being more conscious about their waste management at the individual level. The school
enjoys litter-free campus by the following polices.
1. PICK UP and ASK TO PICK UP

2. Encourage pack lunch so that students are deprived of other fast and junk foods.
3. Observe litter free day where students clean their designated area every day in the Morning SUPW.
4. Advocated No Plastic policy in School and community
5. Encourage sense of Volunteerism to students to clean our school and other public areas.
SCHOOL DISCIPLINE POLICY (2014)
1. Vision, Mission and Goals
The Lungtenzampa Middle Secondary School (LZMSS) is an illustrious public school in the country with Their
Majesties the King and Queen as its most distinguished alumni.
Our vision therefore is to continue to be the school of education par excellence, and the mission is to give the
best educational experiences to our young minds in the school so that we prepare them as successful and
productive citizens.
We wish to pursue our vision and mission through the six goals below:
1. To achieve academic excellence.

2. To produce dynamic citizens who practice the GNH values.
3. To explore and nurture the innate abilities and potentials.
4. To inculcate positive social and civic values.
5. To promote harmonious and caring learning environment.
6. To enhance rational and critical thinkers.
2. What is the LMSS School Discipline Policy?
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A student has right to attend school in a safe environment and right to be happy and to be treated with
respect.
Simultaneously, a student has responsibility to respect the personal rights of other fellow students, respect
teachers, and help maintain a calm and quiet school, care for all school property and come to school in clean
and neat school uniform and on time for all classes.
Acknowledgement of students’ rights and responsibilities is a first step towards attainment of being the best
school.
All students are expected to follow and abide by the Code of Student Conduct, however, students are found to
breach the Code and make mistakes.
In the history of education the most common means of maintaining discipline in schools was corporal
punishment. This often meant that students were commonly canned. The corporal punishment in schools is
today banned in most countries. Here in our own country, the Penal Code of Bhutan 2004 protects a child from
violence of any form, and we are signatory to the International Convention on the Rights of the Child. Further,
the Parliament in 2012 passed the Child Care and Protection Act of Bhutan. The Ministry of Education
following the resolution of the 13th Annual Education Conference in …circulated to all schools two documents
(i) Guidelines for Review of School Discipline Policy, and (ii) A Guide to School Discipline Management, and
required the individual schools to develop their own school discipline policy which shall take into account their
specific circumstances.
The LMSS School Discipline Policy is therefore expected to foster and protect the core values of the school, to
protect the rights of general students and teachers, to create a school environment that is safe and conducive
to learning. More specifically, it is expected to identify and discourage student behavior that conflicts with the
Student Code of Conduct, set clear school rules on school discipline problems and sanctions thereof, maintain
fairness and consistency in addressing disciplinary issues, and everyone, the staff, parents and students clearly
understand it and has the acceptance of it.
The school shall pursue the two-pronged strategy of (i) Prevention and (ii) Control when implementing the
Policy.
The Policy is not exhaustive, thus judgments will need to take account of the circumstances of individual cases
and circumstances.
3. Positive Intervention: Prevention is the Best Cure
The school discipline is effectively managed first by having prevention strategies which will not only correct
misbehaviour but also teach appropriate behavior. Positive intervention approach is grounded in teachers’
respect for students.
The School Management therefore may pursue and undertake the following actions:
1. Continue the tradition of printing the School Discipline Policy in the School Diary.
2. Read out the School Discipline Policy in the beginning of the school academic year and have
parents and students sign on it as evidence of their having read, understood and accepting it.
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3. Invite guest speakers.

4. Frequently talk on values (cooperative and harmonious living, love, gratitude, gentleness,
consideration, peace, honesty, respect for property, selflessness, interdependence, service to
others, humaneness, patience, tolerance, time management, responsibility etc.).
5. Teach how to differentiate between right and wrong.
6. Talk on some of the negative effects brought about by encroachment of media culture.
7. Instill in children a sense of civic responsibility (cleaning campaign, proper disposal of wastes
etc).
8. Always strive to do what is in the children’s best interests.
9. Act fairly and consistently. If justice is denied, our children may not be keen to follow the rules.
10. Deal with disruptions immediately and privately but as far as possible outside class hours. Do
not label the child. By doing this you will tend to treat the child differently from other children
and situation will worsen.
11. To single out the disruptive child in front of public (during assembly, prayer or meal time) is not
desirable.
12. Be sensitive to children’s strong emotions. Always tackle the problem through positive
intervention strategies. Understand children’s developmental abilities. Show empathy and
respect to children. Accept differences. Talk and reason with children in age-appropriate ways.
13. Do not force apologies. Do not pressurize children. Do not instill fear in children. Do not let
children cooperate only because of fear.
14. Be aware of children’s personal, health and family problems.
15. Keep close link with parents.
16. Give responsibility to children.
17. Inform career options and counseling services.
18. Watch on pressured children by peers.
19. Strengthen teacher-parent support group.
20. Teach children to accept failure.
4. Code of Conduct for Students
The Code of Conduct for Students issued by the Ministry of Education considers the actions of the students
below as breach of the Code:
1. Offensive behavior e.g. assault on any person.

2. Insubordination.
3. Misuse of hard drugs such as cocaine, phensydyle, etc.
4. Misuse of soft drugs such as correction fluids, petrol, spirit, sleeping tablets
5. Use of alcohol, doma and tobacco.
6. Shoplifting.
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7. Theft (question papers, school property, money, food, orchard raiding etc.).
8. Forgery.
9. Cheating during class and examinations.
10. Carrying firearms or any other weapon.
11. Formation of anti-social gangs.
12. Destruction of school property-vandalism.
13. Hooliganism.
14. Prowling (in the girls/boys dormitory, or at restricted hours)
15. Gambling.
16. Use of abusive/obscene language.
17. Lying.
18. Improper dress code (including hair styles, shoes, make-up etc).
19. Reading/displaying of adult/obscene literature.
20. Rape and sexual molestation.
21. Marriage.
22. Pregnancy.
23. Open/unsocial romances.
24. Irregularity (in attending classes, extra-curricular activities etc.).
5. School Discipline System
The middle secondary school is a time when students begin to take on more responsibilities and to make
increasingly important choices about their own behavior and academics. We know that the children need
guidance and experience to make right choices. Students make mistakes, and it is important that we allow for
that, encourage them to learn from their mistakes.
The school discipline system is therefore designed to work on categorization of offences into minor and major
offences, and assigning stages within each category based on the seriousness of the offence, the disruption to
the learning environment and level of threat to the safety of students and staff, and that the disciplinary
sanction is commensurate with the offence.
Minor offences shall refer to minor acts of carelessness, genuine mistakes and misconduct that interfere with
the orderly operation of the classroom, a school function and extracurricular/ co-curricular program. A
teacher will directly deal with the student or refer the case to the Vice-Principals or Principal for offences
under it.
Major offences shall refer to major acts of misconduct which may include repeated misconducts of the minor
offences. The case will be referred to the School Discipline Committee.
6. School Discipline Committee
The School Discipline shall comprise the following:
1. Principal / Vice Principals
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2. Staff Secretary
3. Class Teacher
4. Any Teacher involved in the Case
7. Minor Offences and Disciplinary Actions
The minor offences shall include:
1. Not coming in proper dress code - no proper uniform and hair cut/applying makeup and using
accessories (fancy ornaments/ jewelries).
2. Tardiness.
3. Lack of punctuality in assembly, class, and extracurricular activity.
4. Bringing junk foods and fizzy drinks.
5. Littering.
6. Not doing or completing assigned task on time.
7. Using indecent language amongst the students, to the teachers and staff.
8. Absenteeism- without information for more than one day.
9. Bunking from class and school activities.
10. Chewing doma, pan-masalas, viz, Ragni-ganda, shakila, carrying correction fluids.
11. Writing graffiti on the school properties.
12. Disrespectful behavior.
13. Eve-teasing.
14. Petty theft cases in class such as stealing books, lunch, stationeries.
15. Bringing mobile phones, I-pods, or any electronic gadget prohibited by the school management.
16. Open dating and adultery.
17. Any ICT related offences (impersonation and up loading and sharing inappropriate materials).
18. Breach of code of conduct.
8. Disciplinary Actions for Minor Offences
The disciplinary actions for minor offences will be based on a series of stages considering the seriousness of
the offence, for instance:
Stage I
When a minor offence is brought for the first time to the notice of the class teacher…
1. The class teacher will talk with the student.

2. The class teacher will enter the offence in the discipline column in the student’s diary. The
teacher will maintain the record of each student who commits the offence.
When the offence is repeated for more than two times…
1. The class teacher will call the parents/guardian and make them aware of their child/ ward’s
violation.
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2. The student will be required to carry out additional assignment (Imposition, book review, etc.)
Stage II
When the student’s attitude or behavior does not respond to steps taken under stage I…
1. The class teacher shall take a statement from the student.

2. The class teacher shall refer the student to the counselor.
3. The counselor will report about the child’s progress to the class teacher.
When the student does not respond or show progress to steps taken by the counselor…
1. The class teacher will inform the parents and take undertaking letter from the parents/guardian
(Parents will take full responsibility for the improvement of the child).
2. The student will be required to carry out additional assignment (Detention work and social
service beyond school hours).
3. The student will be issued a written warning by the class teacher counter signed by the school
principal.
4. In the case of destruction or vandalism of school property, the child has to replace and bear the
maintenance expenses.
5. If the student is caught with the possession of any electronic gadget, it will be confiscated by
the school.
Stage III
When the student does not respond to steps taken under Stage II or requires the immediate attention of
the school discipline committee.
1. The class teacher will hand over the child to the discipline committee.
2. The discipline committee will study the case and the parents will be called to the school.
3. A letter of undertaking will be taken from the parents will be taken and the students will be
reminded of the future action if he/she commits or repeats any of the offence.
4. In case of repeated minor offence for more than four times, the child will be given two weeks of
social service beyond school hours.
9. Major Offences
The major offences shall be categorized into Category I and II viz.
Categories I
1. Possession of any types of weapons.

2. Formation of gangs and gang related acts/ activities.
3. Malpractices in the examination.
4. Possession and consumption of alcohol
5. Bullying ones colleagues.
Major offence of Category I will be dealt directly by the school discipline committee.
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1. The concerned teacher shall hand over the child to the discipline committee.
2. The discipline committee shall study the case and parents will be called to the school.
3. A letter of undertaking will be taken from the parents/guardian and will issue written warning
to the student.
4. Examination malpractices will result in the cancellation of the exam/test paper.
5. The discipline committee will give social service beyond school hours for one month, and
naming and shaming in the assembly.
Categories II
1. A child in conflict with laws.

2. Theft of question papers and answer scripts.
3. Assault/battery cases in and out of school.
4. Sexual harassment and molestation
5. Sale of Drugs and tobacco products.
With regard to major offences under the Categories II…
1. The concerned teacher will report the offence to the discipline committee.
2. The discipline committee shall inform the parents.
3. The discipline committee shall report the case to the police.
4. Any child involved in criminal offences and convicted by the court of law shall be automatically
expelled by the school.
10. Off Campus Conduct
The School Discipline Policy shall also apply to the of campus conduct of all students, therefore no activity of
misconduct will be tolerated away from the school campus such as:
1. Fighting off campus resulting from or arising out of a campus relationship.

2. Joining a gang and gang fights.
3. The use, possession, passing, selling, distributing, and/or general trafficking of alcoholic
beverages and/or drugs.
4. Any use or threat of use of a weapon or firearms against another person by a student.
The school management reserves the right to modify the School Discipline Policy as needed to ensure all
students and staff are provided safe and secure learning environment.
SCHOOL LANGUAGE POLICY
The education system in Lungtenzampa Middle Secondary School is based on the holistic approach of
‘Wholesome Education’ and ‘Educating for Gross National Happiness’. The system not only caters to
wholesome development of individual students physically, socially, mentally and spiritually but also grooms to
become productive future citizens.
The language being the medium of cultural transmission and national/individual identity, the school measures
as the important component of learning and social interaction. Thus the school envision to inculcate the love
and respect for languages namely English and Dzongkha.
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1. In educating for GNH, the school adopts the policy of equilibrium in usage of English and Dzongkha language.
None of the above mentioned language shall be given preferences.
2. As the mandate of curriculum, English shall be the medium of instruction in all subjects except Dzongkha
subject.
3. Both the language shall be given equal weight age as medium of interaction in the school. Therefore,
Dzongkha and English speaking shall be implemented for any interactive purpose on alternate days except
during classroom teaching.
4. On Mondays, Wednesday and Fridays every interaction must be in English and on Tuesdays, Thursdays and
Saturdays every interaction must be in Dzongkha in the School premises.
5. The usage of vulgar, foul and refuse words in the school shall be dealt accordingly with Discipline Policy as
school is social and learning environment.
6. This policy is in no means to disgrace and disrespect other local dialects and any other languages.
SCHOOL ADMISSION POLICY
Committee:
1. Vice Principal
2. Concerned nominated teachers
ü All prospective students are entitled admission to this school fulfilling the mentioned criterion in the policy.
ü No admission shall be awarded by fear or favour.
ü The preference of admission shall be given to the placement candidates who are transferred to this school by
competent authority and transfer cases from other dzongkhags.
ü The candidate transferred from other schools shall be admitted on the second preference.
ü The admission of any request candidate shall be subjected to vacancy available and merit based. Merit shall
be based on academic excellence award.
ü The admission of any staff candidate shall be based on merit and availability of the vacancy. The candidate
must be an immediate sibling of the staff.
ü No admission quota shall be allotted to staff of the school.
ü Candidates who seek admission shall submit all relevant documents demanded. Failure to submit any
required document shall be granted conditional admission for specific duration.
ü Candidates aspiring to study in class ten must have a letter from School Liaison Coordination Unit, Ministry of
Education or the Director General of School Education.
ü Admission shall not be granted if candidate fail to attend in person during admission or present with
indecent attire and haircut deemed by the School.
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ü No admission shall be granted to the candidates who are not accompanied by parents/guardians.
ü Proceed from the sale of Admission Form shall be spent for admission form printing and admission process.
Also, three sets of uniform need to be purchased for sweeper and care takers annually. The remaining left
over money will be used to purchase things for the school altar room.
LUNGTENZAMPA MIDDLE SECONDARY SCHOOL

Form No:
ADMISSION FORM –2014
STUDENT’S BIODATA
1. Name:……………………………………………………M/F:…….
2. Student Code: (compulsory)….………………………………
3. Date of Birth:………………………………………………….
4. Citizenship ID #:………………………………………………
5. Student’s Permanent Address: (As per census record) PHOTO
Village:……………………………..............
2 Nos.
Gewog:…………………………… Dzongkhag:………………………………...
6. Name & Address of Parents/Guardians [please tick (ü)]:

i) Mr/Mrs:……………………………………………………..
ii) Occupation/ Organization:…………………………………………………
iii) Present Residential Address in Thimphu:…………………………………..
Contact #:(Off): ……………… (Res): …………..… (Mobile No.): ……………….
7. i) School last attended:……………………………………………………

ii) Year of Examination:…………………………………………………...
iii) Acquired Overall academic percentage:…….............class position…………….
8. Preferred Stream for Class IX only: (Computer/ I.T- Minimum of 55% in Science; 50% in Math) / Economics:
…………………………………….
9. Documents to be submitted along with this form:
i) Mark Sheet copy along with the original
ii) Transfer/Character Certificate
iii) Photocopy of parents’ ID Card
iv) Employee Letter (Transfer Case)
v) 2 passport size photographs of the child.
vi) Transparent file (1no.)
(Parent/Guardian)Name:………………………………………………. Signature…………………………
Contact No:……………………………………
For official use only
Admission No.:
Class……………………Section…………….House……………………….
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(Kinley Pem)
Principal
SCHOOL LIBRARY POLICY
1. Purpose:
ü To establish wealth of resources and provide efficient library services
ü To enhance and instill better reading skills
2. Committee:
1. Principal
2. Vice Principals
3. Librarian
4. Language Teachers
3. Record Keeping:
1. Maintain a proper record of all the books, magazines, newspapers, etc.
2. All the Library books must be catalogued/ classified.
3. Details of price, quality specifications, etc. of the books must be maintained.
4. Individual account of the users should be maintained in the library.
5. A proper account of penalty remitted and resource replaced must be maintained.
4. Resource Entitlement and Issuance:

ü Every member of the school is entitled the use resources as per regulations.
For Students:
1. Every student shall be allowed to borrow a book in a week and use the Library resources.
2. No resources shall be used without prior permission from concerned authority.
3. The student shall be accountable for the resource issued in their name.
4. The student must return the book before/on the due date.
5. The book borrowed must be renewed every week if the borrower wants to continue reading the book.
6. References will be made available to the students for a day on the written recommendation of concerned
teacher.
7. No resource shall be issued in others’ name and account.
For Staff:
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1. Every staff shall be allowed to use library resources and borrow maximum of three books in a week.
2. Any resource must be used with prior permission from the concern In-charge.
3. The user/borrower shall be accountable for the resources issued in their name.
4. The staff must return or renew the resources before/on the due date.
5. No resources shall be issued in others’ name and account.
6. No resources shall be issued based on personal favours or fear.
5. Replacement & Penalty:

1. Any resource lost or damaged must be replaced or the net cost paid (including processing charge of Nu.25/-)
by the user/borrower.
2. A minimum penalty of Nu. 2/- per day excluding Sundays and Government Holidays, must be paid for using
resources without renewal. Failure to bring the book or pay the penalty in a month’s time, the
parents/guardian shall be informed.
3. The payment of penalty shall be levied if the Library was closed with genuine reasons.
4. Results, transfer certificates/orders will be withheld incase of failure to replace or pay the penalty.
6. Maintenance and Decorum of Library:

1. All the properties in the library must be well maintained and made accessible.
2. The resources must be properly arranged for safety and easy access.
3. The display of any magazine, dailies, documents must be updated and well organized.
4. The library should be respected as room of knowledge and centre of learning.
5. All users must put back the used resources in the assigned place.
6. All users must maintain the decorum in the library and respect the library rules.
7. Duty of Librarian:
a. Must maintain proper record of all books issued and received.
b. Conduct library orientation to provide user education.
c. File newspapers and documents received.
d. Must ensure that all books are returned in good condition by staff and students before they are transferred.
e. Maintain neat and clean Library.
f. Be available in the library during the class hours.
g. Put timely requisition for books.
h. Maintain discipline in the library.
SCHOOL RESOURCE POLICY
Purpose:
ü Envisage our school with best educational facilities and safe learning environment.
Record Keeping:
1. A proper record of all the resources must be maintained in stock register.
2. All the resources must be classified into categories and maintained in separate record.
3. The record of any resource must include the details like price, quality specifications, etc.
4. A record of Issue must be maintained and user must sign in the register.
5. A proper account of penalty remitted and resource replaced must be maintained.
6. A record of damaged resources during the usage must be maintained and signed by the Committee.
7. All the handing-taking of resources shall take place in the beginning of the year by the concerned In-charges.
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Resource Entitlement and Issuance:

ü Every member of the school is entitled to use resources as per regulations.
For Students:
1. Every student shall be allowed to use the resources for educational purposes.
2. No resources shall be used without prior permission from concerned authority.
3. The student shall be accountable of the resource issued in their name.
4. The student must return the resources on completion of the use to the concerned In-charges.
5. No resource shall be issued in others’ name and account.
For Staff:
1. Every staff shall be allowed to use resources for School purposes.

2. Any resource must be used with prior permission from the concern In-charge.
3. The user/borrower shall be accountable of the resources issued in their name.
4. The staff must return borrowed resources on completion of the use to the concerned In-charges.
5. No resources shall be issued in others’ name and account.
6. No resources shall be issued based on personal favours or fear.
Replacement & Penalty:

1. Any resource lost or damaged must be replaced or the net cost paid (including processing charges) by the
user/borrower.
2. A minimum penalty must be paid for using resources without renewing or beyond due date.
3. The use of facilities shall be restricted to those who fail to pay the penalty and replace the resources in case
of loss.
4. Results, transfer certificates/orders will be withheld incase of failure to replace or pay the penalty.
Maintenance:
1. All the properties must be well maintained and made accessible.
2. The resources must be properly arranged for safety and easy access.
3. All users must put back the used resources in the assigned place.
4. All users must maintain the decorum of resources and respect the school rules.
In-Charges
a. Make proper stock and issue entry.

b. Prepare proper and timely requisition to the Central Store through the Head of the school.
c. Maintain neat and clean resource rooms.
d. Arrange the resources in assigned areas.
e. Ensure that resources are judiciously used.
f. Maintain proper record of items received and issued.
g. Must issue resources based on the requisition signed by the Head.
SAFETY EDUCATION and DISASTER MANAGEMENT POLICY
Purpose:
ü To create a safe and hazard free learning environment.
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ü To advocate safety education and disaster management.
Areas of Safety Education:

1. Health Safety
2. Hazard Safety
3. Road Safety
4. Media Literacy and
5. Domestic Violence
Safety Education and implementation plan:
ü Identify potential hazards and dangers (risk assessment).

ü Educate and orient on the safety and its management every year.
ü Identify available support agencies and other people who can help.
ü Develop written Safety and Disaster Management Plan.
ü Develop roles and responsibilities of all personnel i.e. School Staff/Students.
ü Establish and practise evacuation procedures for fire, earthquakes and other emergencies.
ü Designate one room in the school as a Safety centre (Health Room).
ü Attend to issues such as: school security, violence, health issues, first aid, etc.
ü Know your school community and attend to local issues.
ü Develop a positive relationship with relevant agencies.
ü Advocate the plans and procedures of crisis management and safety.
ü Update and plan the Safety and Disaster Management action plan.
Establishment of hazard identification and School assessment strategy:
ü School management shall ensure that the schools establish a mechanism for hazard identification,
assessment and control to ensure a healthy and safe learning environment.
ü School management in consultation with the School Disaster Management committee, shall:
(a) Introduce an on going programme to identify, assess and control potential health and safety hazard.
(b) Carry out regular health and safety inspections of the schoolwork areas and school practices.
(c) Put in place procedures for reporting hazards and inform the staff and students accordingly.
(d) Report and enter all incident/ accident data in the register.
(e) Investigate accidents and the findings recorded, including a formal report for serious accidents.
(f) Review accidents/incidents data on a regular basis and analyse trends.
(g) Set up systems for follow up procedures to ensure that corrective action is taken as a result of inspections,
accident investigation or hazard reports.
(h) Identify potential on site emergency situation and develop and implement emergency procedures.
(i) Provide protective equipment where required and ensure that they are used correctly and maintained in a
serviceable condition.
Resources:
1. Establish adequate resources for risk management and safety.

2. Train/orient personnel’s for various disaster management and crisis resolution.
3. Develop necessary resources to advocate disaster management and Safety Education.
4. Maintain the record of resources and service the resources.
SCHOOL COUNSELLING POLICY
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Objectives:
- To provide the students with information on career by maintaining a career board.

- To assist students in conducting he career research.
- To create an awareness on the role and responsibility of the students through counseling.
- Make the students self directing and capable to taking his/her own decisions.
- Help individual to gain an insight into his potentialities to enable out drug surveillance assessment in the
beginning of academic year for early detection and counseling services.
- Provide after care services to recovering addicts.
- Carry out survey to find dependent children and their problem.
Activities:
- Maintain career board

- Give orientation on guidance and counseling
- Give class talk on topic-Self Esteem, Confidence, value of Friendship, Respect, honesty, civic Sense, Study Skills
and Time Management.
- Career talk to class tens.
- Maintain box for students to pit their problems, suggestion etc.
- Job shadowing for classes ten.
- Conduct classes on harmful effects of substance abuse during value education and career classes.
- Observe the International Day Against Drug Abuse on 26th June together with literary committee.
- Arrange talk show for students in the area of Teenage pregnancy, nutrition and menstruation.
- Identify the child who probably might/should need guidance and counseling.
- Keep the record of the client.
I. POSSIBLE PROBLEMS:
- Bunking classes/Absentee
- Not doing regular class and home work.
- Substance Abuse.
- Gang-fights
- Bullying
- Failure to abide by the school rules.
II. POSSIBLE SOLUTION:

- Inform teachers to identify the children who need help and to refer to the counselor.
- Encourage the child to confide his/her problem
- Talk to their friends and parents to get to know the problem and background of the student concern
- Give counseling accordingly.
- Follow up on the improvement of the child by consulting class teacher, subject teachers and student concern.
III. ACTION TO BE TAKEN:

- Students who break school rules are decided to be dealt by the school discipline committee. The cases such as:
• Abusing drugs in the school premises.
• Gang-fights in and outside school
• Rebuking the school staff
• Vandalism
• Assault case in the school
• Sexual harassment
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• Students bunking school without concern teacher’s knowledge.

- After discipline committee’s decision, they will be referred to the counsellor depending on the needs of the
children.
- Counselors will assess child’s problems and report to the concern class teachers and parents about eh needs
and problems of the children.
SCHOOL HEALTH POLICY
Purpose:
ü To ensure safe and conducive learning environment

ü To establish effective response system of Health Care and emergency
Committee:
1. School Health Focal Teacher

2. HPE Teacher
3. Health Captains
ü Every member shall be entitled to medical facilities available in the School

ü Every member must respect and honour the Institution as a place for both physical and mental development.
ü Every member shall have the right to physical and mental well-being while in the premise of the School. Thus
every member shall be responsible to the health and hygiene of oneself and others.
ü Any member that is threat to others’ health and well being shall be dealt according to discipline policy of the
School.
ü Provision of bi-annual, annual, weekly or daily medication or nutrient supplement in the school should be
coordinated and supervised by School Health Committee.
ü Every member shall be responsible and accountable to maintain and clean the facilities of the health and
hygiene without any form of inequality and injustice.
ü School Health Committee shall coordinate, organize, advocate and educate all health and hygiene issues and
programs in the School.
ü No medication without advice from the competent practitioner will be allowed in the School.
ü Possession of any drugs, injections, syrups, etc. without prior permission is strictly prohibited.
ü Any member who wishes to visit hospital must get prior permission with complete formality before leaving
the School.
ü Every member must inform any Health complication and problem to the concern as soon as they join the
School.
Resource Management:
ü The micronutrients and medicines shall be collected form JDNR Hospital or any community Health Centre.
ü The Coordinator and the Committee members shall be accountable for proper storage and issuance.
ü The iron tablets and any supplementary issued by competent authority to be issued by the Committee and
Captains only.
ü No medicines shall be issued without the case study and proper administration of the sick members.
School Examination and Assessment Policy
Purpose: - To achieve Academic excellence through effective assessment and evaluation
Committee:
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- Examination Secretary
- Nominated members
Examination Policy:
1. All the examination rules and regulations shall be governed by the Bhutan Board Examination regulations.
2. All the candidates who want to appear the Examination must have 90% attendance in instructional hours in a
year.
3. Every candidate must produce student Identity card to enter in the examination room.
4. No teacher shall be granted leave during the period of Examination except under emergency and casualty
consideration.
Assessment & Evaluation Policy:
ü English and Dzongkha shall be assessed as one subject though they are taught in two categories as Language
and Literature.
ü The evaluation of all the subject papers must be done within the school premise and in the rooms allocated.
ü All teachers shall be divided into subject groups for evaluation of test papers by the Examination Committee.
ü No examination paper shall be allowed to carry home by any staff.
ü Continuous Assessment record must be maintained as per the respective subject criterion.
ü All teachers must submit their assessment and evaluated reports of respective subjects taught to the
Academic Head.
Promotion Criterion:
ü The overall average pass percentage for all levels shall be minimum of 85%.
For Classes 7 and 8
ü Candidate must score minimum of 40% average in all subjects.

ü A candidate who scores less than 40% one minor subject namely Science, History and Geography, shall be
promoted to next grade.
ü A candidate must score minimum of 40% in all three major subjects namely English, Dzongkha and
Mathematics, to be promoted in next grade.
ü A Candidate who scores above 35% in one of the major or two minor subjects shall be considered for
promotion to next grade upon fulfilling the desired competency and character assessed by concern subject
teachers and school administration.
ü Candidate who was detained in same grade for two consecutive years shall be promoted with consideration.
How ever the consideration shall remain in discretion of concern subject teachers and the school
administration.
ü Candidate with overage, calculated based on school enrolment age, shall be considered for promotion to
next level. It shall be subject to fulfillment of desired out come and discretion of concern subject teachers
and school administration.
ü No progress report shall be issued to the considered promotion candidate but a duplicate copy may be
issued on request of the parents/guardian.
ü Candidate who is considered for promotion to next grade must sign an undertaking by parent/guardian in
presence of the class teacher and the candidate.
ü No failed candidate shall be promoted for transfer to another school.
For Class 9
ü Candidates must score minimum of 35% in English and any FOUR best scored subjects.
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ü Candidate with overage, calculated based on school enrolment age, shall be considered for promotion to
next level. It shall be subject to fulfillment of desired out come and discretion of concern subject teachers
and school administration.
ü Candidate who was detained in same grade for two consecutive years shall be promoted with consideration.
How ever the consideration shall remain in discretion of concern subject teachers and the school
administration.
ü No progress report shall be issued to the considered promotion candidate but a duplicate copy may be
issued on request of the parents/guardian.
ü Candidate who is considered for promotion to next grade must sign an undertaking by parent/guardian in
presence of the class teacher and the candidate.
ü No failed candidate shall be given considered pass in case of transfer to another school.
School Award Policy

Purpose:
- To inculcate the sense of competition amongst the learners and teach the value of work and reward.
- To foster good system of encouragement, appreciation and rewarding in the school culture.
Guidelines:
1. All the awards shall be conferred as per the criteria mentioned under each category.
2. However, these awards shall not be considered as Fund for usual School Prizes and Awards given
annually. The class toppers and subjects’ toppers of each class level shall not be given from this Award
Fund.
3. No awards shall be awarded in a situation whereby any candidate fails to fulfill the criteria
mentioned.
4. No awards shall be awarded to the second best if the preferred best fails to fulfill the criteria.
5. In case of a tie in between multiple candidates for a particular award, the Committee and concerned
teachers shall have the final decision.
6. No awards shall be awarded without the proper nomination process involved.
7. No award shall be conferred in absence of supporting documents and assessment records.
8. The Award Committee shall have the right to withhold any awards to any candidate and teams.
9. Awardee are allowed to receive more than one award if he/ she fulfills the criteria.
Fund Management:
1. An account shall be opened in the name of the School Award Fund in a Financial Institution as Fixed
Deposit. The Account shall be maintained as joint account of the sitting Committee.
2. The amount deposited shall not be withdrawn without the decision of sitting Committee.
3. The interest generated from the amount deposited shall/must sustain all the expenses incurred
towards printing of certificates and the awards.
4. The Award Fund was generated through the contribution of the following members, who were/are an
alumni and contributors to the School:
1. Chief Justice: Lyonpo Sonam Tobgye (Former SMB Chairperson): Nu.5000/- for Best
Student Leader
2. Lyonpo Pema Gyamtsho (SMB Chairperson): Nu.5000/- for Academic Excellence
3. Mrs. Carolyn Tshering (Ex Principal): Nu.10000/- for Best Girl Student & Distinction in
Science.
4. Mr. Chencho Dorji (Ex Principal): Nu.5000/- for Best Boy Student
5. Mrs. Pem Sherab (Ex Principal): Nu.3000/- for Social Change Agent
6. Mr.Pillai (Ex Teacher): Nu. 5000/- for Excellence in Mathematics
7. Mrs. Kinley Pem (Principal): Nu.5000/- for Cultural Promotion Boy and Girl
8. Mr. Kinley Namgyal (Vice Principal): Nu. 5000/- for Proficiency in Dzongkha
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9. Mrs. Ranu Subba(Senior Teacher). Nu.5000/- for Excellence in Geography

10. Mr. Martin Burrow (Ex Principal): Nu.5000/- for Best Sports Boy and Girl
11. Mr.Lhendup Dorji (Ex Teacher): Nu.5000/- for Proficiency in English
12. Mrs. Ram (Expatriate): Nu. 32,000/- for The Bridge of Prophecy Ambassador
13. Mr. Norbu wangchuk ( Longest serving SMB Board Member): Nu.5000/- for Distinction in
Chemistry
5. The following are the designated certificates and awards that are resolved by the Committee to be
inclusive under this Fund:
1. Lyonpo Sonam Tobgye’s Recognition Award for Best Student Leader
2. Lyonpo (Dr.) Pema Gyamtsho’s Award for Academic Excellence
3. School Appreciation Award for International, National, and Regional Level Award
Recipient
4. Ms. Pema Sherab’s Recognition Award for Social Change Agent
5. Ms. Kinley Pem’s Recognition Award for Cultural Promotion (Boy)
6. Ms. Kinley Pem’s Recognition Award for Cultural Promotion (Girl)
7. Ms. Burrow’s Appreciation Award for Best Sportsman (Boy)
8. Ms. Burrow’s Appreciation Award for Best Sportsman (Girl)
9. Mrs. Carolyn’s Recognition Award for Best Girl Student
10. Mr. Chencho Dorji’s Recognition Award for Best Boy Student
11. Lorig Award for Distinction in IT Application
12. Mrs. Carolyn’s Recognition Award for Distinction in Science
13. Charles Darwin Award for Distinction in Biology
14. Marie Curie (Norbu Wangchuk) Award for Distinction in Chemistry
15. Albert Einstein Award for Distinction in Physics
16. Ms. Ranu Subba’s Award for Distinction in Geography Studies
17. Adam Smith’s Award for Distinction in Economics
18. The Raven Crown’s Award for Distinction in History
19. Mr. R.K Pillia’s Award for Distinction in Mathematics
20. Lopen Kinley Namgyel’s Award for Proficiency in Dzongkha
21. Lopen Lhendup Dorji’s Award for Proficiency for English
22. Ms. Ram’s Recognition Award
23. Award for distinction in Chiphen Rigphel
Nomination process:
1. Award meeting by Feb.
2. The concern class teachers, subject teachers, and In-charges shall file the nomination by end of
October every year except for Academic Excellence Award.
3. All nominations must be attached with relevant documents for evidence and justification.
4. The Award Committee will verify and select the nominations for the awards by 6th December every
year.
5. In the case of any indecisions and tie for any award, the award Committee shall consult concern
teachers and base on documentation evidences.
Award Committee:
1. The Award Committee shall be comprised of Principal, Vice Principals, and all the Co-ordinators
including Staff Secretary.
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2. Award Committee shall be responsible of evaluating and assessing all the Class and team activities in
collaboration with Student Support Service Committee.
3. The Committee shall design and publish certificates in consultation with School Administration.
4. The Committee shall look for sponsor.
5. The Committee shall have no unilateral right to decide the awards for any candidate in absence of
nominations for any awards.
Types of Awards:
1. Academic Excellence Award: (Lynpo (Dr.) Pema Gyamtsho)
ü This award shall be awarded to a student who has excelled in 3 top positions at National
Level Examination or who has topped the BCSE from the school.
ü The recipients must score above 90% in aggregate.
ü In case of a multiple candidate who fulfills the criteria or a tie, the committee in consultation
with concerned class teacher and subject teachers shall decide the recipient.
ü This award will be awarded during the start of the new academic session in the PTA meeting.
2. Award for Proficiency in English: (Lopen Lhendup Dorji’s Award)
ü This award shall be awarded to a student who has scored above 85% in English subject.
ü In case of more than one candidate who fulfills the criteria, the merit based shall be applied.
ü In case of a multiple candidate or a tie, the committee in consultation with concerned
subject teachers shall decide the recipient.
3. Award for Proficiency in Dzongkha: (Lopen Kinley Namgay’s Award)
ü This award shall be awarded to a student who has scored above 85% in Dzongkha subject.
4. Award for Distinction in Mathematics: (Mr. R.K Pillia’s Award)
ü This award shall be awarded to a student who has scored above 95% in Mathematics subject.
5. Award for Distinction in Science:(Mrs. Carolyn Tshering’s Award)
ü This award shall be awarded to a student who has scored above 90% in Science subject.
ü The Science Subject shall be divided into 3 branches namely Biology, Chemistry, and Physics
for Class 9 and 10 levels. The award shall be awarded thus to these three branches
separately, but the criterion remain same.
6. Award for distinction in Biology (Charle’s Darwin’s Award)
7. Award for distinction in Chemistry(Marie Curie’s Award)
8. Award for Distinction in physics (Albert Einstien’s Award)
9. Award for Distinction in History Studies: (Raven Crown’s Award)

ü This award shall be awarded to a student who has scored above 90% in History subject.
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10. Award for Distinction in Geography Studies:(Ms.Ranu Subba’s Award)

ü This award shall be awarded to a student who has scored above 90% in Geography subject.
11. Award for Distinction in Economic Studies: (Adam Smith’s Award)
ü This award shall be awarded to a student who has scored above 90% in Economics subject.
12. Award for Distinction in IT Applications: (Lorig Award)
ü This award shall be awarded to a student who has scored above 90% in IT Application
subject.
13. Recognition Award for Best Boy Student: (Mr. Chencho Dorji’s Award)
ü This award shall be awarded to a student who has fulfilled the following criteria:
1. He should have no adverse record in the school.
2. He should have score overall aggregate of 70% in academic performance.
3. He should have participated in co-curricular activities.
4. He should have proven leadership qualities.
5. He should have best overall personality rated by teachers and School Administration.
14. Recognition Award for Best Girl Student: (Mrs. Carolyn Tshering’s Award)
ü This award shall be awarded to a student who has fulfilled the following criteria:
1. She should have no adverse record in the school.
2. She should have score overall aggregate of 70% in academic performance.
3. She should have participated in co-curricular activities.
4. She should have proven leadership qualities.
5. She should have best overall personality rated by teachers and School Administration.
15. Appreciation Award for Best Sports man: (Ms. Burrow’s Award)
ü This award shall be awarded to a student who fulfills the following criteria:
1. He should have no adverse record in the Games & Sports and the school.
2. He should have participated in all Games and Sports activities or must have proven best
in two fields.
3. He should have proven leadership qualities and team spirit in Games and Sports.
4. He can also be National or Regional award recipient in Games and Sports. However, this
criteria should not be based on particular or team events awards.
16. Appreciation Award for Best Sportswoman: : (Ms. Burrow’s Award)
1. She should have no adverse record in the Games & Sports and the school.
2. She should have participated in all Games and Sports activities or must have proven best
in two fields.
3. She should have proven leadership qualities and team spirit in Games and Sports.
4. She can also be National or Regional award recipient in Games and Sports. However, this
criteria should not be based on particular or team events awards.
17. Merit Award for Best Student Leader: ( Lynpo Sonam Tobgay’s Award)
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1. He/she should have no adverse record in the school.

2. He/she should have proven initiatives taken in the school in any area.
3. He/she should have proven leadership qualities and team spirit in all activities.
4. He/she should have proven volunteerism in the school, regional or national level.
5. He/she should have proven altruistic nature in the school.
6. He/she can also be National or Regional award recipient in Leadership qualities.
However, this criterion should not be based on team events awards.
18. School Appreciation Award for International, National and Regional Level Award Recipient:
ü This award shall be awarded to the students who have proven record of their skills, arts and
talents at Regional, National and International arenas in that particular year.
19. Recognition Award for the Best Class of the Year:
ü This award shall be given to a Class who has fulfilled the following criteria. However, award
shall be awarded separately for Senior Level (Class 9 & 10) and Junior Level (Class 7 & 8).
1. The class must have excelled in all competitions, which shall be calculated based on the
points scored throughout the year in various activities.
2. The class must reflect the best overall presentation in dress code, haircut, attendance in
all programs evaluated by the award Committee and Student Support Service
Committee.
3. The class must have least or no disciplinary records.
4. The class should have made a contribution to school development and progress.
20. Recognition Award for the Best House of the Year:
ü This award shall be awarded to a House who have scored the highest points in all Inter-
House activities and have made a contribution to the school development and progress.
21. Recognition Award for Cultural Promotion (Boy): (Ms. Kinley Pem’s Award)
ü This award shall be awarded to a student who has participated in cultural promotion
programs in the school and community.
ü The award recipient must be well recognized student for cultural promotion by the school
cultural committee.
22. Recognition Award for Cultural Promotion (Girls): (Ms. Kinley Pem’s Award)
ü This award shall be awarded to a student who has participated in cultural promotion
programs in the school and community.
ü The award recipient must be well recognized student for cultural promotion by the school
cultural committee.
23. Recognition Award for Social Change Agent: (Ms. Pem Sherab’s Award)
ü The award shall be awarded to a student who has participated and volunteered maximum in
the community services.
ü The award can be also awarded to the student who had made any significant and recognized
contribution in the community.
STAFF WELFARE POLICY
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ROLES AND RESPONSIBILITIES
Principal
"What the government is looking for from our national teachers, particularly the heads of schools/institutes is …
love, loyalty and dedication to his majesty, the country and the people, and above all, to the causes of
thousands of our students who are in their custody" (quarterly policy guidelines 30.06.1988)
5. The Principal is primarily responsible for:
ü Effectively implementing the new government policy and programs
ü Good administration of the school.
ü Instilling and maintaining a high degree of discipline amongst the students and teachers of the school.
ü Instilling a high standard of Bhutanese values in the students so that they will develop into loyal and
dedicated subjects of the king and the country as well as possess a deep sense of pride and love for being
Bhutanese.
ü Promotion of zhungkha, the national language.
In addition, head are required to provide increasingly greater leadership and initiative on academic matters
(particularly those of primarily schools) - Quarterly Policy Guidelines (30.06.1988)
6. Authority of the Principal

ü As the representative of the department of education in the school, the head is the overall administrative
head of the institutions. As such he/she is:
ü The custodian of the finances and properties of the school
ü Shall be the custodian of the School Policy
ü The domestic and pastoral head of the school
ü The educational supervisor, quality controller and professional leader
ü The link between the school and the community
ü Recommending transfer of teachers.
ü Granting casual leave
ü Appraise the performance of the teachers and staff
ü Identifying the number of teaching and non-teaching staff needed.
ü Ensuring that staff and students are accountable to him/her for the efficient running of the school.
ü Maintaining personal and confidential records.
ü The authorities to advice, warn, suspend and expel a student on the grounds of indiscipline.
ü The authority to put a ceiling on admissions in the school.
ü Deciding the frequency of staff meetings, co-curricular and extra-curricular activities.
ü Using or authorize the use of the school properties.
ü Delegating responsibilities to different members of staff.
ü Principal has the right to proclaim state of school emergency if security, professional integrity or any of the
school policy is under threat.
As Academic Head
The role of the head is that of a leader who has the responsibility to lead and make decisions in all aspects of
achieving the school's objectives and educational goals. In addition to the prime role of academic leader and
role model to others, the head is also the representative of the department of education in the school and is
therefore the overall administrator.
The academic leader is responsible for efficiently implementing new government policy and programmes, in
working to ensure that the students are obtaining the best educational possible, he/she:
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ü Provides support /supervision to teachers working to implement the new curriculum as provided at each
class level.
ü Assist in New teaching strategies implementation (if applicable) if the school has no formally designated
resource teacher.
ü Ensures that each teacher develops an overview/plan of the syllabus material to be covered during the
academic year.
ü Provides regular feedback to the curriculum and textbook development division with regard to the new
curriculum.
ü Promotes the use of Zhungkha
ü Develops the teaching calibre of his staff through effective supervision
ü Ensures proper supervision of all academic activities.
ü Encourage professional co-operation amongst teachers and towards the head.
ü Encourages individual teachers to show leadership and decision making when given responsibility.
ü Assesses and evaluates all academic activities carried out by the staff and students e.g. examinations,
promotion criteria, lesson plans, teaching - learning process, etc.
ü Encourages the development and execution of a good co-curricular and extra - curricular programme.
As a Role model
As a role model, the head must exercise discipline in his/ her private as well as his/ her public life. This is
particularly important since the head is actively working to preserve and promote the traditional customs and
cultural values of the country.
As an Administrative head
ü The administrative head ensures that school administration is running smoothly and adequately. In doing this
he/she:
ü Delegates properly defined responsibilities to other staff members
ü Supervises teaching and non- teaching staff.
ü Plans and organizes school activities i.e. daily routine, timetabling, programming, etc. and a related staffing
plan.
ü Ensures proper usage, cleanliness and maintenance of the school's physical and educational facilities.
ü Plans and decides on financial matters pertaining to the school
ü Instill and maintains a high degree of discipline amongst the students and teachers by ensuring that the staff
and students adhere and conform to the set of rules and regulations of the school.
ü Works to ensure positive community, staff and professional relations.
Vice Principal
He/She shall carry out all the job specifications as inscribed in the PCS. The Vice Principal shall help the head in
the day to day running of the school and must involve actively in the general school administration. He/She
shall be permanent members of the various committees of the school. He/She shall officiate the head in its
absence and shall have equal rights as the head to take important decisions except for the policy matters.
He/She shall also have the authority to instruct, observe, recommend, record, and guide the staff in their
duties. Vice Principal shall be delegated with certain specified jobs to look after. He/She will be accountable to
the head and the in-charges in turn shall be accountable to the vice principal.
Teacher
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As teachers apart from teaching we are supposed to carryout the following activities while at school.
Instructional responsibilities
1. Study the educational policies on curriculum implementation
2. Set goals and plan long term and short term programme
3. Plan daily lessons incorporating a variety of methods and strategies
4. Prepare daily lessons objectively
5. Reading and selecting additional, alternative materials
6. Improving teaching / learning methods
7. Designing tasks for students both class/ homework
8. Collecting and taking them to the classes
9. Teach students to learn
i. Concepts, skills, values and attitudes of the subjects
ii. Providing opportunity of optimum interactions and clarifications
10. Assign challenging tasks and monitor their works
11. Provide extended learning activities to reinforce learning
12. Assess the students' work (specific criteria) and providing useful feedback.
Classroom management (creating conducive teaching/learning environment)

1. Organize classrooms appropriately
2. Display the materials that are required in the class
3. Maintain appropriate discipline in the class
Curriculum Development
1. Implement curriculum analytically following the policy and guidelines
2. Provide honest feedback for improvement to the CAPSSD
3. Participate in development at the national level
Assessment
1. Plan Student assessment and examination
2. Use test "Blue print"
3. Design reliable and valid assessment and examination tools
4. Assess student's work based on criteria
5. Analyze results to improve
6. Provide feedback to teachers, students, CAPSSD and BBE to improve examination system
Student Support Services

(remember that you are in the school because of/ for the students)
1. Be sensitive to the needs of the students

2. Take care of the students under your charge as second parents
3. Guide them to be successful in academic as well as personal life
4. Help them to make appropriate career choices
5. Protect them to be protected against social ills
Other Education Program

1. Implement objectively but not at the cost of academic time
2. Study the impact of such programs
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3. Provide feedback objectively
Total School Effectiveness

1. Develop sense of belongingness and ownership
2. Be responsible for assigned school work or activity
3. Contribute to team efforts to achieve school goals
4. Assist in the management of the school
Community services
1. Establish and maintain community relationship
2. Be sensitive to the community needs
3. Be an agent community development
As a Bhutanese citizen
1. Be a Bhutanese role model
2. Guide students to be Bhutanese
3. Preserve and promote Bhutanese Culture
4. Provide citizenship education
5. Be loyal and dedicated to "TSA WA SUM"
Professional enhancement / development

1. Exhibit sound knowledge and teaching skills in the daily teaching work
2. Apply the teaching methods and strategies learnt at the training institute, modify and adapt them to make
them more useful and document the same
3. Seek professional support from the senior colleagues
4. Share new ideas with senior colleagues
5. Keep updated by reading educational materials. Attending workshops and seminars and practicing the ideas
gained thus
6. Seek support for enhancing professional competencies in all other areas of development as described above
(in addition to the instructional skills)
School Staff Secretary/Administrative Officer:

The purpose of the Staff Secretary is to act as a bridge between the administration and the staff so the both
the parties are well informed about their concerns and problems. It should be the duty of the Staff Secretary
to look into the welfare of the staff by informing the office. This post shall be rotated every year. The
responsibilities are to:
ü Look after the school along with the TOD in the in the absence of the Principal and Vice Principal.
ü Write and maintain the minutes of the meetings.
ü Maintain record of all TOD reports.
ü Coordinate proper motivational programs to teachers and students
ü Ensure the neatness and tidiness in the staff room at all times.
ü Organize get together, parties and maintain proper accounts.
ü Pass notices and information to the staff regarding any programs.
ü Maintain records of all education policy documents like CAPSD news letters, AEC and DEC resolutions, etc.
ü Record and take care of all properties in the staff room.
ü Give guidance and support to the Support staff
ü Coordinate SBIPs for the teachers
ü Apprising the non teaching staff of their duties
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ü Initiate any good changes in the school
School Cultural and Aesthetic Coordinator

School Cultural Officer is responsible for any activities or programs related to cultural and traditional
background of our nation. The concerned has to look after preparations during VIP visits and be responsible in
supervising all cultural dances practiced under varied clubs.
ü Guide the clubs that fall under cultural and traditional practices.
ü Plan, coordinate and conduct any religious ceremony like school Lhabsang Thrulsoel and school Rimdro.
ü Should plan, delegate responsibilities and look after the preparation during important visits to the school.
ü Be responsible for coordination of inter-house cultural competitions and school variety shows.
ü Teach values and other important conducts.
ü Look after students' behaviour and inculcate the importance of Drig-Lam-Namzha which enhances better
living and cordial living in the society.
ü Be responsive to students dressing, haircut, speech and their code of conduct as framed in our school
policy.
ü Look after the overall events to ensure that the rich cultural and traditional heritage of our country is not
deteriorated.
ü Work in close association with the school administration and discipline committee to ensure the
betterment of our school culture.
ü Any work assigned by the school authority related to culture should be carried out without any objection
and failure at any time within the academic year.
School Estate Manager

The Estate Manager is officially responsible for any of the things, tangible or intangible and those that are
man-made and natural within the school campus. He/she has to maintain records of all the things repair and
maintain the damaged and plan for the betterment of all those things that fall within the jurisdiction of the
school.
ü Help school management to keep track of all the things in the campus.
ü Assist the school authority to maintain the optimum use of resources available but in the best possible
way.
ü Place orders of things to be replaced.
ü Look after the school fencing to ensure no trace-passing or intrusion by regularly checking the fencing.
ü Note and inform the administration if any damage or loss is seen within the campus.
ü Conduct regular checking of the school campus, all building, equipments, furniture, electrical equipments
and others.
ü Keep record of plantation, trees planted and those existing to ensure better greening.
ü Checking the school fencing and buildings once in a month.
ü Twice in a year, check all the building - Staff quarters, Principal Quarter, Girls and Boys toilets and school
academic building to ensure it is properly maintained.
ü Prepare list of damaged items and repair or replace them.
Examination Secretary
ü Making time table of mid-term, trial and annual exam.
ü Forming rules and regulations of the examination.
ü Collecting blue print and question papers draft.
ü Collecting the marks sheets of the particular subjects from particular teachers.
ü Collection of the consolidated mark sheets.
ü Making arrangement for prize.
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ü Conducting meeting regarding examination if needed.

ü Conducting fair examination.
ü Ensuring that all the class teachers record all the examinations marks in the progress report register
correctly with their initials and counter signed by the exam coordinator.
ü Reminding the teachers to fill up the progress report register before they break out for Mid- term and
winter break.
ü Submit the progress report register to the office for signature of the authority.
School Statistical Officer

ü Keep the record of correct updated students, teachers and staff demography.
ü Prepare records of various fields such as teacher deployment, staff details etc
ü Display the information on the boards at regular intervals
School Games and Sports Administrator
1. Coordinate all inter and intra Dzongkhag sports competitions.

2. Coordinate inter- house sports competitions.
3. Ensure that all games facilities are in good condition.
4. Maintain the record of the games facilities (receipt and issue).
5. Proved children the basic skills in games and other sports disciplines.
School ICT Administrator
School ICT Administrator is the overall in charge of all the computers and related things. He/she should be
responsible and carry out the following responsibilities.
1. Proper safety and optimum professional use of all the computers.
2. Ensure computers are not misused.
3. Timely repair and services should be done.
4. Help teachers and students whenever required.
5. Framing rules regarding computer usage.
6. Make internet accessible to all.
7. Be responsible and carryout any duties related to computer.
School Health Coordinator

1. Provide weekly iron tablets for girls and vitamin A and de-worming tablets.
2. Inform concern authorities about sick students on time.
3. Create awareness of different seasonal diseases and other life threatening diseases
4. Creating awareness of the effects of abusing drugs and other substances.
5. Creating awareness of many unprotected sexual diseases.
6. To take care of health and hygiene of the students.
7. To provide iron tablets, de-worming tablets and vitamin tablets to the students.
8. To take care of ill students and letting them for medical check up and treatment in consultation with the
authorities
9. To notify the important declarations on the health made by world bodies and announces them to school.
10. To make monthly medical reports and keep them in the file and report them to the authorities.
11. To take off the cleanliness of the school toilets. Dividing each class and allotting the days for them to clean
the toilet.
12. To make frequent check up to the toilet and make sure that they are neat.
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13. To have a visit in the school campus and report to the authorities regarding the unhygienic situations if
any.
14. To take care of drinking water.
15. To coordinate awareness of sensitize program for the health.
House Master:
1. To organize all the House activities.

2. To assist the school in the selection of efficient house captains.
3. Maintain proper records of the students in their houses.
4. To ensure the equal opportunity of participation for all the students in their respective house.
5. To encourage and motivate by giving moral boost to their students to participate in any school activities.
6. To ensure cleanliness and proper maintenance of the areas allotted to the respective houses.
7. To check and maintain the dress code, conduct and hygiene of their house members.
8. To keep track of the students attendance in assembly and during any other school activities.
9. To develop the healthy sense of competition in the minds of students of their house.
10. To prepare the students by teaching them different skills for different activities including both curricular and
co curricular activities.
Store-In-Charge
1. Make proper stock and issue entry.

2. Prepare proper and timely requisition to the Central Store through the head of the school.
3. Issue stationery to the class teacher for students.
4. Collect textbooks from the class teachers at the end of the year.
5. Maintain storeroom neat and clean.
6. Arranged textbooks properly in subjects and class wise.
7. Ensure that resources are judiciously used like(duplicating papers, ink, pins etc).
8. Arrange audiovisual equipment's whenever necessary.
9. Maintain proper record of items received and issued.
10. Provide user education to all the students.
11. Must carefully issue office stationery to the staff like pins, papers, staples, chalks, glues etc.
Assistant Librarian
1. Must maintain proper record of all books issued and received.

2. Provide user education.
3. Compile newspapers and documents received.
4. Must ensure that all books are returned in good condition by staff and students before they are transferred.
5. Keep record of Books issued and remind dateline if necessary.
6. Keeping library neat and clean.
7. Create greater accessibility of students to the library.
8. Be available in the library during the class hours.
9. Maintain discipline in the library.
Office Assistant
1. Maintain the files in order.
2. Maintain proper record of all school documents.
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3. Type official letters and dispatch it on time.

4. Collect bills and salary and disburse to the staff.
5. Receive telephone calls and inform the staff.
6. Keep records of the telephone calls of staff and students.
7. Maintain all the forms and documents and must be produce on demand.
8. Prepare T.C by asking details from the class teacher.
9. Maintain T.C issue register with the signature of the receiver.
10. Up date record in the admission register by marking " T.C issued on (date)
Laboratory Assistant
1. Assist the concerned teachers in the conduction of practical places
2. Setting laboratory equipments for practical classes
3. Maintain issue and Stock register
4. Maintain laboratory neat and clean
5. Maintain lab as safe learning environment
6. Submission of stock requirements when required
7. Provide User education and draw regulations for Laboratory
Teacher-On-Duty Policy:
Regulation:
ü Every teacher must perform the Teacher on Duty as scheduled by the School Administration.
ü Failure to attend the duty must be brought to the notice of School Administration.
ü Substitution for the duty shall be at the personal discretion.
ü All the issues and necessary information must be recorded in the Teacher on Duty register.
ü Teacher on Duty for the week shall be accountable for the success of that week.
Responsibilities:
ü Supervise and ensure morning social works are done properly
ü Review the activity carried out the previous week through passing of comments.
ü Responsible for any disciplinary problems for the day
ü Major school event falling on the day has to be organized with the help of the persons concerned.
ü Writing the TOD report at the end of the week and show it to the school authority for information.
ü TOD is responsible for the whole day even for the roles not specified above. The success and the failure of
the day basically depend how TOD treats the day.
ROLES AND RESPONSIBILITIES OF VARIOUS COMMITTEES:
1. School Admission Committee:

ü Formulate and implement admission policies
ü Conduct free and fair admission of students
ü Design and distribute the admission forms and documents
ü Record the admission register for future reference
ü Ensure effective admission system in the school
ü Generate student statistical information of student admitted
2. School Discipline Committee
ü This body will be responsible for assisting students in improving their personal and general conduct through
constant support, guidance and counseling.
ü To support students in any type of crisis they face.
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ü Help students to grow better in personal and general conduct.

ü Arrange counseling for needful student with help of school councilor.
ü To develop consequential strategies to deal with disciplinary problems.
ü To help school management in times of crisis especially related to students.
ü Formulate any amendments to the Discipline policy.
ü Interact with parents/guardian to support the students
3. School Support and Guidance Committee

ü To conduct career classes
ü To co-ordinate SPEA programmes
ü To render Counseling services to needy children
ü Co-ordinate Scouting Activities
ü Advocate and organize Life Skills Education
ü Form Peer Counseling Group and co-ordinate the activities
ü Sensitize on Youth related issues through various programs
4. School Health Committee
ü Check the overall cleanliness of the school
ü Check the cleanliness of classrooms.
ü Check the personal hygiene of the students.(hair, nail, shoes and stockings)
ü Check the toilet cleanliness.
ü Girl’s health captain to see that each toilet has a bucket for the disposal of sanitary napkins.
ü To ensure that there is water in the toilets.
ü Provide daily information to health coordinator regarding the toilets and campus cleaning.
ü Provide first aid help to those who will fall sick.
ü Responsible for the distribution of iron tablets and deworming tablets to students.
ü Give talks on reproductive health education.
5. School Cultural Committee

ü Guide the clubs that fall under cultural and traditional practices.
ü Should plan, delegate responsibilities and look after the preparation during important visits to the school.
ü Be responsible for coordination of inter-house cultural competitions and school variety shows.
ü Teach values and other important conducts.
ü Look after students' behaviour and inculcate the importance of Drig-Lam-Namzha which enhances better
living and cordial living in the society.
ü Be responsive to students dressing, haircut, speech and their code of conduct as framed in our school policy.
ü Look after the overall events to ensure that the rich cultural and traditional heritage of our country is not
deteriorated.
ü Work in close association with the school administration and discipline committee to ensure the betterment
of our school culture.
ü Any work assigned by the school authority related to culture should be carried out without any objection and
failure at any time within the academic year.
6. Religious Affairs Committee

ü Plan, coordinate and conduct any religious ceremony like school Lhabsang Thrulsoel and school Rimdro.
ü Organize and coordinate Choeshey programs
ü Maintain and take care of School Choesham
ü Hoist and take care of Lhadhar in the school
7. Literary Committee
ü Organize literary activities in the school.
ü Select and make students ready to participate in inter school literary competitions any time.
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ü Prepare news bulletin boards.

ü Encourage students to write innovate and original articles, stories and poems.
ü Compile students' original articles for use later.
ü Ensure morning speeches delivered by the students on their turn.
8. Furniture and Maintenance Committee

ü To inculcate GNH values of 1st and 4th Pillar through accountability and cost effectiveness of furniture
among teachers, students, library in-charge, Laboratory in-charge, Adm. Assistances and administrative
bodies.
ü To frame guidelines for class teachers to make them accountable.
ü To make format for class teachers for keeping proper records of furniture in respective class rooms.
ü To make format for keeping proper records of furniture in respective class rooms.
ü Job distribution among committee members.
ü To keep proper records of furniture i.e. new stock and old stock.
ü To inform store in-charge to update the furniture stock register as and when any new stock of furniture is
received by the coordinator.
ü To collect, count and prepare detail report on unserviceable furniture and hand over to the DNP in
consultation with City Corporation (TEO)
ü Class teachers to make students accountable for any damage or loss of class room furniture.
9. Games and Sports Committee

ü Smooth coordination of all the sports program and activities of the school.
ü Select and provide coaching for school teams
ü Conduct regular advocacy on the rules and regulation of different disciplines.
ü Conduct regular coaching (training to prepare teams for Dzongkhag level and regional level competition)
ü Conduct school level sports competitions and keep records up to date.
ü Coordinate smooth conduction of schools annual sports day.
ü Estimate and prepare budget for the purchase of games/sports items.
ü Maintain stock register of games and sports items and their safety keeping.
10. Examination Committee

ü Preparation of time table well ahead of the exams and make sure that children get on time
ü Allotment and Coordinate the exam rooms arrangements
ü Fix dateline for the submission of the submission of Question Papers with Blue print
ü Preparation for Duty roster for invigilators
ü Ensure all the questions papers are handed to Exam Committee with proof reading
ü Ensure all question papers are printed and compiled well in time
ü Maintaining a strict guard over all the question papers which are printed and restrict confidentiality
ü Be responsible for the security of Question papers and exam materials
ü Make individual Invigilators accountable for correct collection of answer scripts, signatures and others
ü Counter check and hand over all answer scripts to concern subject teacher. An issue register will be
maintained by the exam room.
ü Committee coordinator will group subjects’ teachers for all the group evaluations.
11. Time Table Committee

ü To distribute and coordinate judicious use of instructional hours
ü To frame groundwork and individual period allocation time-table for every individual teacher at the
beginning of the academic year, both in soft copy and hardcopy.
ü To make sure that the distribution of the periods and subjects is fair to all the teaching staff.
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ü To distribute fair hardcopy personal time-table to all individual teaching staff and also distribute the class
time-table to all the classes at the beginning of the academic session.
ü To make necessary changes in time-table as and when teachers and classes inform of any clashes of subjects
and periods.
12. Student Support & Welfare Committee:

ü Responsible for assisting students in improving their personal and general conduct through constant support,
guidance and counseling.
ü To support students in any type of crisis they face.
ü Help students to grow better in personal and general conduct.
ü Arrange counseling for needful student (help of school councilor)
ü To develop consequential strategies to deal with disciplinary problems.
ü To help school management in times of crisis especially related to students.
ü Collect Semso from every class in case a student loses his or her parents by the concerned class teacher.
ü Class teacher will represent the school to give the semso the deceased family.
13. School Club Committee:

ü To coordinate the club activities through out the year
ü To organize club exhibition annually
ü Ensure the club activities are conducted regularly
ü Review the club performance and progress
ü Distribute students and teachers in various clubs
ü Document all club plans and expenses
ü Process the club funding and financial gains
ü Formulate and design club types & activities
14. School Safety & Disaster Management Committee

ü Updating of the plans at regular intervals (at least twice a year)
ü Identifying the hazards in school Compound.
ü Identifying structural and non-structural hazards.
ü Forming the school disaster management team.
ü Dissemination of the plan.
ü Evaluate and update the plan to improve effectiveness.
ü Adopt safety and assessment measures in school.
15. Staff Support and Service Committee

Ø Ensure that all the teachers and staff work in accordance with the responsibilities defined.
Ø Shall serve as judiciary body of the school whereby the body shall safeguard, uphold and administer the
school policy without fear, favour or undue delay.
Ø Apprise the teachers in case of any undesirable observations made in terms of their instructional
responsibilities
Ø Provide any recommendations and professional support in terms of development of teachers in their
knowledge and skills. The committee shall also serve as body to recommend teachers for SBIP, NBIP and any
other foreign delegation out of school.
Ø Serve as a body to ensure that teachers work towards the welfare of the students. The body should check if
the teachers are taking care of student's physical and mental health.
Ø The body should check if the teachers and other staff are taking up their managerial roles which should
contribute to the total school effectiveness.
Ø Serve as a body to monitor and supervise if reliable assessments are being carried out especially in terms of
internal and external examinations and the ongoing assessments.
41
Ø Ensure that all the teachers carry out co-curricular and extra curricular activities as objectively as possible.
Ø To serve as a body to check and balance the overall behaviour of teachers and staff within and out of school
and ensure they live within desirable zones.
Ø To see the general welfare of the teachers and the staff.
Ø To appraise the school administration of any problems personal and professional.
17. Library Committee:
Ø Formulate and implement School Library policies

Ø Promote Library user and resources for productive usage
Ø Ensure effective and good library facilities and services
Ø Ensure the safety of library users and facilities
Ø Record and accounts the library resources
Ø Procure library resources and record
Ø Maintain easily accessible library resources
SCHOOL STAFF WELFARE POLICY

The school staff policy was reinstituted on 17th August, 2013. The school staff unanimously agreed on the
following revision and the policy states:
1. All social activities in the school involving the staffs are as follows:
a. Baby visit Nu. 200 for teaching staff and Nu. 100 for non teaching staff.
b. Death of spouse and spouse’s in-law: Nu. 500 for teaching staff and Nu. 300 for non teaching
staff.
c. Transfer of Staffs:
i. Staff who served 1 to 3 years in the school: Nu 100 for teaching and non-teaching
staffs will be collected by the staff secretary.
ii. Staff who served 4 to 6 years in the school: Nu. 150 for teaching and non-teaching
staffs will be collected by the staff secretary.
iii. Staff who served more than 7 years in the school: Nu. 200 will be collected from the
teaching and non-teaching staffs by the staff secretary.
2. A visit to a hospitalized staff will be carried out by the staff secretary. S/he will procure things wroth
or pay in cash, a sum of Nu. 2000.
3. The school has a culture where every teachers, be it expatriates or national (southern or eastern or
western or northern) shall mark a day where we can promote and facilitate better understanding and
appreciation of our respective culture. The expatriates shall mark the Independence Day by providing
simple lunch/snacks. The southern Bhutanese shall provide simple lunch/snacks usually after the
Diwali and the north, east and western Bhutanese will provide a simple lunch before or on or after
the Blessed Rainy Day.
4. The school has instituted a new culture where the staffs who get their promotion shall arrange a
lunch or dinner on a convenient `day.
5. The staff secretary in close collaboration with the administration shall arrange a get-together of the
staffs in the school to build better rapport and team work. It could be a staff picnic or pot luck where
the staffs could gather and mingle with each other.
6. The staff farewell will be organized by the staff secretary. It could be a tea party or lunch depending
on the number of the years that the staff has served in the school.
42
SCHOOL CLUBS
16. Nature Club (Garden)

Aims:
- To sensitize students and community and develop a concern for the quality of the environment and
sustainable management of natural resources.
Objectives:
1. To create awareness among the students about the importance of environmental conservation.
2. To inculcate an aesthetic sense among students by maintaining litter free and tidy surrounding.
17. Agriculture Club

Aims:
- To create “enlightened” educational campus that produce children who are ingrained with the values
necessary to pursue and achieve happiness by conducting school agriculture program.
- Green school through SAP
- To enhance Ecoliterary amo0ng t he children
Objectives:
- To make the children learn agricultural skills so that they later return to their village and can engage in
progressive earning
- To enchance love and care for environment and nature
- To practice and create awareness regarding organic farming
- To organize and conduct field trips
- To enhance the principles like
a) Conservation of resources
b) Sustainability
- To enhance the values like:
a) Dignity of labour
b) Compassion (love for nature)
- To exhibit agricultural products and tool show (it is aimed at creating public awareness)
Roles and Responsibilities of the Committee members:

Vice principal
- Overall in-charge.
- Examine/file the action plans
- Provide financial and technical assistance
- Suggest/advise as and when required
Coordinator
- Plan various activities in consultation with the members
- Designate duties to the members.
Members:
- Engage the students in various agricultural activities organized by the Dept. of Agriculture.
- Conduct field trips
- Resource person
- Supervise the works as and when required
- Supervise the works of students as and when required
- Account keeping
43
- Supervise the work of the students as and when required.
18. Tarayana Club

Aims:
- Educate youth on social and moral issues through scouting/ Tarayana and its activities and also
infuse GNH Principles in carrying out the activities.
Objectives:
1. Instill the value, the sense of volunteerism among the students.

2. Conduct social services as and when necessary
3. Create a sense of community belongingness.
4. Generate Fund to cater help to the down trodden children.
5. Encourage to use home-products keeping in line the GNH values; sustainability.
6. Organize cleaning campaign in and around school and town areas by identifying the spot.
7. Create public awareness on any happening issues.
8. Observe the important International Days.
9. Conduct the Investiture Ceremony for Scouts.
19. Cultural Club

དམིགས་དོན།
Ø *ལ་ཡོངས་དགའ་/ིད་དཔལ་འཛ2མས་3ི་ ཀ་ཆེན་བཞི་ལས་གཅིག་ རང་;གས་<ར་=ོལ་ལམ ;གས་བཟང་པོ་ འདི་ མི་ཉམས་གོང་འཕེལ་དང་ ཉམས་པ་སོར་Aད་འབད་དགོཔ་Bེ་ཡོད་མི་དང་འCིལ་
ང་བཅས་རའི་Dོབ་E་ནང་ཡང་ F་ཚ2གས་་ལས་རིམ་Hི་ <ོན་Iོན་Jབས་ /ེས་K་དམ་པ་དང་ ང་བཅས་རའི་ཕམ་བཟང་པོ་L་གིས་Mལ་བཞག་ལམ་;གས་བཟང་པོ་བཟའ་བཅའ་འNོ་གOམ་Hི་
Pིག་ལམ་Qམ་བཞག་དང་ འཆམ་དང་ཞབས་Rོ་ Sོ་ཟེ་དང་Tང་་མོ་L་ Dོབ་Uག་བ*་ཆ་ལས ༡༠ དེ་ཅིག་གིས་ ཨ་ལོ་ཁོང་རའི་དང་འདོད་དང་འCིལ་ ལག་ལེན་འཐབ་ཤེས་Bེ་བཟོ་ནི།
ལས་དོན།
Ø <ར་=ོལ་ལམ་;གས་ཟེར་མི་འདི་ ག་ཅི་ར་ཨིན་ན་ རེ་རེ་བཞིན་Dབ་Lགས་ནི།
Ø ཨ་ལོ་\ེ་ཚན་ཁག་བ]ན་;་བགོ་ཞིནམ་ལས་ འབད་དགོཔ་བཅའ་དགོཔ་L་ཡང་Dབ་Iིན་ནི།
Ø \ེ་ཚན་རེ་རེ་བཞིན་Hི་ ཞབས་C་བོད་P་དང་ ག^ང་Pའི་ལེ_་འ`ར་ཏེ་ ;ས་bོང་གི་ཐོག་ལས་cབ་ Lགས་ནི།
Ø \ེ་ཚན་གཅིག་་གི་ བཟའ་བཅའ་འNོ་གOམ་Hི་Pིག་ལམ་Qམ་བཞག་ དཔེར་ན༔བཀབ་ནེ་བཀབ་eེ་་ བཀབ་ནེ་མེད་པར་ fག་དབང་བཅར་ནི་ དེ་ལས བཀབ་ནེ་བཀབ་eེ་་ བཀབ་ནེ་མེད་པར་འབད་
T་བར་\ོད ཐངས་དང་ ཡར་ལོང་ཐངས་L་ལག་ལེན་འཐབ་ཤེས་ནི།
Ø ཨ་ལོ་དག་པ་ཅིག་གིས <ར་=ོལ་ལམ་;གས་ནང་ ^་Nལ་gན་Oམ་ཚ2གས་པའི་ནང་ལས གསོལ་ཇ་iང་ཐངས་ གོང་མི་j་མ]ན་; kོ་བཟའ་ཐངས་L་དངོས་O་ལག་ལེན་འཐབ་Lགས་ནི།
Ø Dོབ་Uག་\ེ་ཚན་གཅིག་གིས་ རང་;གས་འཆམ་ དཔེར་ན༔ དཔའ་འཆམ་Hི་ལེ_་དག་པ་རེ་cབ་Lགས་ནི།
Ø ཨ་ལོ་དག་པ་ཅིག་་གིས་ Sོ་ཟེ་དང་Tང་མོ་L་ དN་l་དང་ mན་l་གི་ཐོག་ལས་མི་དམངས་3ི་གདོང་ཁར་Dབ་Lགས་ནི།
Ø <ར་=ོལ་ལམ་;གས་3ི་ལས་རིམ་ག་ཅི་རང་ཨིན་nང་ ཨ་ལོ་ཁོང་རའི་མི་ཚo་ནང་ ལག་ལེན་འཐབ་eེ་ མི་ཚo་འདི་ མི་དམངས་3ི་pག་; དཔའ་mམ་དང་ དགའ་/ིད་/ོང་eེ་\ོད་Lགས་ནི།
20. Home Science Club (Cooking)

Aims & Objectives:
1. To teach basic cooking skills.
2. Teach importance of cooked meals
Activities:
1. Prepare and cook some dishes during the club activity.
2. Sell he cooked items
3. Raise fund for the school cooking club by cooking and selling cooked items during special occasions.
4. Purchase required things such as gas stove, gas cylinder and utensils if possible.
21. Knitting & Crochet Club

Aims:
- To teach basic knitting skills
Objectives:
- To impart wholesome education
44
- To explore creativity
- To help student engage during leisure time
22. Publication Club

- Publish School Magazine annually
- Take care of the school wall magazine.
- Display interesting and informative press cuts on the board
- Publish monthly literature magazine in both languages
- Develop School photography
- Co-ordinate publication of school certificates, invitation cards, souvenirs, etc.
- Assist development of School Web site
- Co-ordinate inscription and display of moral messages
- Initiate publication of student articles in Newspapers
24. Dzorig Chusum Club

With the inception of GNH in the school curriculum, this year our school intends to embark with this new clubs
called Zorig Chusum. T he members feel that having this club in the school will have a positive impact given
that our Zorig Chusum actually covers Bhutan’s 13 Arts i.e. traditional painting, sculpturing, carving, metal
work, etc., but sadly none of the members are well equipped with these skills. However, we strongly believe
that we will make a beginning towards this objective with whatever knowledge and skills that the members
are blessed with.
Resources:
The committee decided that the respective in-charge will put up the interim budget proposal to the school
authority to implement the activities. The capital money taken from the school authority should be able to pay
back by the end of October. T he profit earned from the sale of products shall be retained as seed money for
future club activities. The accounts of the club shall be maintained by the coordinator jointly with members.
The coordinator will report the annual books of account to the school faculty members at the end of the
academic year.
Responsibilities:
1. Registration of the club members

2. Taking attendance of the students
3. Teaching the basic vocational skills to the children
4. Putting up the interim budget proposal and collect fund from the coordinator.
5. Purchasing and distribution of materials to their respective club members.
6. Assign work to every individual with proper instruction.
7. Monitor and guide the assigned work at regular interval.
8. Collect and review the end product.
9. Making ready for the exhibition.
Objectives:
1. To equip children with basic vocational skills

2. To make children develop respect for the dignity of labour.
3. Develop team spirit/team work.
4. Encourage to appreciate their own skills/talent
5. Preserve and promote our unique culture and tradition
45
6. Learn to make use of local resources in a sustainable way
Activity Resources
Hemming, Sewing machine, needle, thread, cloth pieces
Tailoring
Cross-stitch, embroidery Needle, thread, books, cloth piece
Art and paper craft Paper, pencils, books, glue, scissors, etc
Crochet Wool, crochet
Knitting Wool, knitting needles
Weaving and basket weaving Wool, loom, basket material
Carpentry, maintenance of Carpentry equipments
school furniture, windows,
doors
Tshemrig Cloth piece, needle. Silk thread
AMENDMENTS:
The education and schooling of children is progressive program that has no limitations and jurisdiction on
positive growth. The aim of the education is growth of individual to the highest standards. Thus, the School
Policy shall be open to any amendments including deletion and addition of policy matters and issues that
benefit and reward the system of education in Lungtenzampa. It must also build harmonious and conducive
learning environment.
How ever, the vision, mission and goals can be amend only through the general meeting of the School
Management Board and general consensus of the school family members.
46

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Lungtenzampa

School Policy 2014

given in this institution to every learner.

History of Lungtenzampa School

1970 – 1984 - Mrs. Carolyn Tshering

1998 – 2004 - Mrs. Chuki Tobgyel Wangchuk

Head of Head of Head of Head of Head of

SUBJECT SUBJECT SUBJECT SUBJECT SUBJECT

Responsibilities of the HODs or the Vice Principals or the Principal

SCHOOL DEVELOPMENT FUND POLICY

1. Sustainable & Equitable Socio-Economical Development

• Provide quality wholesome education

• Green School Environment

• Make sure there is no overdose of foreign items in the cultural programs

General adaptation in the School

7. Kitchen wastes used for the preparation of compost by adding EM solution

9. Schools uses EM solution in the toilets to keep the surrounding clean

• School Tarayana club go and meet needy beneficiaries in the village.

1. LEADERSHIP AND MANAGEMENT PRACTICES that SCHOOL IS PROUD OF:

• The School conducts morning assembly profuse fully

2. Green School (Physical & Psycho-social ambience)

• Advocated No Plastic policy in School and community

• The School is litter free with proper waste management practices.

• The classroom is clean, safe and conducive for learning

• Good environment for the children to learn and grow in life.

3. Curriculum: Strengthening teaching and classroom management practices

• Teachers have full understanding of the syllabus in he or she is teaching.

• We have also sufficient library books for reference.

4. Assessment Process that the School is proud of:

• We have question banks for reference

• Teachers maintain assessment records of every student.

5. Co-curricular Dimension (Wholesome Development)

• Our policy document contains well defined policies on co curricular activities

• PE classes are being conducted effectively

• SMB meeting are conducted twice a year.

• Teacher- parents meeting twice a year

Environmental Greenery (Waste Management)

1. PICK UP and ASK TO PICK UP

SCHOOL DISCIPLINE POLICY (2014)

1. Vision, Mission and Goals

1. To achieve academic excellence.

2. What is the LMSS School Discipline Policy?

3. Positive Intervention: Prevention is the Best Cure

3. Invite guest speakers.

4. Code of Conduct for Students

1. Offensive behavior e.g. assault on any person.

5. School Discipline System

6. School Discipline Committee

The School Discipline shall comprise the following:

1. Principal / Vice Principals

7. Minor Offences and Disciplinary Actions

The minor offences shall include:

8. Disciplinary Actions for Minor Offences

1. The class teacher will talk with the student.

When the offence is repeated for more than two times…

1. The class teacher shall take a statement from the student.

The major offences shall be categorized into Category I and II viz.

1. Possession of any types of weapons.

1. A child in conflict with laws.