BBSR Traffic Signal RFP - Final
BBSR Traffic Signal RFP - Final
BBSR Traffic Signal RFP - Final
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TABLE OF CONTENTS
DISCLAIMER .........................................................................................................................3
Section 1. Instructions to Bidders and Data Sheet .....................................................................5
Section 2. Qualification documents and Technical Proposal – Standard Forms .....................45
Section 3. Financial Proposal (Price Schedule) - Standard Forms ..........................................76
Section 4. Corrupt and Fraudulent Practices............................................................................93
Section 5. Technical Requirements..........................................................................................96
Section 6. Standard Form of Contract....................................................................................166
DISCLAIMER
The information contained in this Request for Proposal ("RFP") document or any
other information subsequently provided to Bidders, whether verbally or in
documentary or any other form by or on behalf of the Bhubaneswar Smart City
Limited (“Client”) or any of its employees or advisers, is provided to the Bidders
on the terms and conditions set out in this RFP and such other terms and conditions
subject to which such information is provided.
This RFP is not an agreement and is neither an offer nor invitation by the Client to
the prospective Bidders or any other person. The purpose of this RFP is to provide
interested Bidders with information that may be useful to them in the formulation
of their Proposals pursuant to the RFP. This RFP includes statements, which reflect
various assumptions and assessments arrived at by the Client in relation to the
Goods and Services. Such assumptions, assessments and statements do not purport
to contain all the information that each Bidder may require. This RFP may not be
appropriate for all persons, and it is not possible for the Client, its employees or
advisers to consider the objectives, technical expertise and particular needs of each
party who reads or uses this RFP. The assumptions, assessments, statements and
information contained in this RFP may not be complete, accurate, adequate or
correct. Each Bidder should, therefore, conduct its own investigations and analysis
and should check the accuracy, adequacy, correctness, reliability and completeness
of the assumptions, assessments and information contained in this RFP and obtain
independent advice from appropriate sources.
Information provided in this RFP to the Bidders is on a wide range of matters, some
of which depends upon interpretation of law. The information given is not an
exhaustive account of statutory requirements and should not be regarded as a
complete or authoritative statement of law. The Client accepts no responsibility for
the accuracy or otherwise for any interpretation or opinion on the law expressed
herein.
The Client, its employees and advisers make no representation or warranty and shall
have no liability to any person including any Bidder under any law, statute, rules
or regulations or tort, principles of restitution or unjust enrichment or otherwise for
any loss, damages, cost or expense, which may arise from or be incurred or suffered
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on account of anything contained in this RFP or otherwise, including the accuracy,
adequacy, correctness, reliability or completeness of the RFP and any assessment,
assumption, statement or information contained therein or deemed to form part of
this RFP or arising in any way in this selection process.
The Client also accepts no liability of any nature whether resulting from negligence
or otherwise however caused or arising from reliance of any Bidder upon the
statements contained in this RFP.
The Client may in its absolute discretion, but without being under any obligation to
do so, update, amend or supplement the information, assessment or assumption
contained in this RFP.
The issue of this RFP does not imply that the Client is bound to select a Bidder to
provide the Goods and Services and the Client reserves the right to reject all or
any of the Proposals without assigning any reasons whatsoever.
The Bidder shall bear all its costs associated with or relating to the preparation and
submission of its Proposal including but not limited to preparation, copying,
postage, delivery fees, expenses associated with any demonstrations or
presentations which may be required by the Client or any other costs incurred in
connection with or relating to its Proposal. All such costs and expenses will remain
with the Bidder and the Client shall not be liable in any manner whatsoever for the
same or for any other costs or other expenses incurred by a Bidder in preparation
or submission of the Proposal, regardless of the conduct or outcome of the
selection process.
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Section 1. Instructions to Bidders
TABLE OF CONTENTS
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Section 1. Instructions to Bidders
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Corrigendum 1 | Corrigendum 2 | Corrigendum 3
Section 1. Instructions to Bidders
A. General Provisions
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Corrigendum 1 | Corrigendum 2 | Corrigendum 3
Section 1. Instructions to Bidders
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Section 1. Instructions to Bidders
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Corrigendum 1 | Corrigendum 2 | Corrigendum 3
Section 1. Instructions to Bidders
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Section 1. Instructions to Bidders
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Section 1. Instructions to Bidders
2. Conflict of 2.1 The Bidder has an obligation to disclose to the Client any
Interest situation of actual or potential conflict that impacts its capacity
to serve the best interest of its Client. Failure to disclose such
situations may lead to the disqualification of the Bidder or the
termination of its Contract.
2.2 Without limiting the generality of the foregoing, a Bidder shall
be deemed to have a conflict of interest and shall not be eligible
under the circumstances set forth below:
a. Conflicting Conflict between consulting activities and procurement of goods,
activities works or non-consulting services: a Bidder that has been engaged by
the Client to provide goods, works, or non-consulting services for a
project, or any of its Affiliates, shall be disqualified from providing
consulting services resulting from or directly related to those goods,
works, or non-consulting services. Conversely, a Bidder hired to
provide consulting services for the preparation or implementation of a
project, or any of its Affiliates, shall be disqualified from subsequently
providing goods or works or non-consulting services resulting from or
directly related to the consulting services for such preparation or
implementation.
b. Conflicting Relationship with the Client’s staff: a Bidder (including its Directors,
relationships Stakeholders or Management) that has a close business or family
relationship with a professional staff of the Client who are directly or
indirectly involved in any part of (i) the preparation of the RFP for the
assignment, or (ii) the Technical Specifications of the goods, works or
services may not be awarded a Contract, unless the conflict stemming
from this relationship has been resolved in a manner acceptable to the
Client throughout the selection process and the execution of the
Contract.
3. Corrupt and 3.1 The Bidder (including its officers, employees, agents and
Fraudulent advisors), its Personnel and Affiliates shall observe the highest
Practices standards of ethics during the bid process. Notwithstanding
anything to the contrary in this RFP, the Client shall reject a
proposal without being liable in any manner whatsoever to the
Bidder if it determines that the Bidder has directly or indirectly
through an agent engaged in any corrupt practice, fraudulent
practice, coercive practice, collusive practice, undesirable
practice or restrictive practice, as defined in Section 4.
3.2 To this end, the Bidder shall permit and shall cause its
suppliers, contractors and sub-contractors to permit the Client
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Section 1. Instructions to Bidders
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Section 1. Instructions to Bidders
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Section 1. Instructions to Bidders
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Section 1. Instructions to Bidders
7. Acknowledge- 7.1 It shall be deemed that by submitting the Proposal, the Bidder
ment by Bidder has:
(i) made a complete and careful examination of the RFP and
any other information provided by the Client under this
RFP;
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Section 1. Instructions to Bidders
8. Rights of the 8.1 The Client, in its sole discretion and without incurring any
Client obligation or liability, reserves the right, at any time, to:
(i) suspend the bid process and/or amend and/or supplement
the bid process or modify the dates or other terms and
conditions relating thereto prior to the issuance of the
letter of award to the successful Bidder;
(ii) consult with any Bidder in order to receive clarification
or further information;
(iii) retain any information, documents and/or evidence
submitted to the Client by and/or on behalf of any Bidder;
(iv) independently verify, disqualify, reject and/or accept any
and all documents, information and/or evidence
submitted by or on behalf of any Bidder, provided that
any such verification or lack of such verification by the
Client shall not relieve the Bidder of its obligations or
liabilities, or affect any of the rights of the Client;
(v) reject a Proposal, if: (A) at any time, a material
misrepresentation is made or uncovered; or (B) the
Bidder in question does not provide, within the time
specified by the Client, the supplemental information
sought by the Client for evaluation of the Proposal.
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Section 1. Instructions to Bidders
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Section 1. Instructions to Bidders
9. Bidding 9.1 The contents of the Bidding Documents are listed below and
Documents should be read in conjunction with any addenda issued in
accordance with ITB Clause 10:
Section I : Instructions to Bidders (ITB)
Section II : Data Sheet
Section III : General Conditions of Contract (GCC)
Section IV : Special Conditions of Contract (SCC)
Section V : Technical Requirements
Section VI : Sample Forms
10. Clarification and 10.1 The Bidder may request a clarification of any part of the
Amendment of Bid documents prior to the last date for submission of queries,
the RFP as indicated in the Data Sheet for ITB 1.4 (h). Any queries or
requests for additional information in relation to the bid
documents should be submitted in writing or by fax or email.
The envelope or communication must clearly bear the
following subject line – "Supply, Installation, Testing,
Commissioning and Maintenance of Adaptive Traffic Signal
Control System: Queries or Request for Additional
Information" and sent to the address/number/e-mail address as
indicated in the Data Sheet for ITB 1.4 (g).
The Client shall make reasonable efforts to respond to the
queries or request for clarifications on or before the date
specified in the Data Sheet for ITB 1.4 (g). The Client’s
responses to Bidder queries (including an explanation of the
query but without identifying its source) will be made available
to all Bidders and shall be uploaded on the Client’s website. It
shall be the Bidder's responsibility to check the Client’s
website for the responses to the queries or requests for
clarification. The Client may, but shall not be obliged to
communicate with the Bidders by e-mail, notice or other means
it may deem fit about the issuance of clarifications. The Client
reserves the right not to respond to any query or provide any
clarification, in its sole discretion, and nothing in this bid
document shall be taken to be or read as compelling or
requiring the Client to respond to any query or to provide any
clarification. Should the Client deem it necessary to amend the
bid document as a result of a clarification, it shall do so
following the procedure described below:
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Section 1. Instructions to Bidders
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Section 1. Instructions to Bidders
C. Preparation of Proposals
11. General In preparing the Proposal, the Bidder is expected to examine the RFP
Considerations in detail. The RFP must be read as a whole. If any Bidder finds any
ambiguity or lack of clarity in the RFP, the Bidder must inform the
Client at the earliest to seek clarity on the interpretation of the RFP.
Material deficiencies in providing the information requested in the RFP
may result in rejection of the Proposal.
12. Cost of The Bidder shall bear all costs associated with the preparation and
Preparation of submission of its Proposal, and the Client shall not be responsible or
Proposal liable for those costs, regardless of the conduct or outcome of the
selection process. The Client is not bound to accept any Proposal, and
reserves the right to annul the selection process at any time prior to
award of the Contract, without assigning any reason and without
incurring any liability to the Bidder.
13. Language The Proposal, as well as all correspondence and documents relating to
the Proposal exchanged between the Bidder and the Client shall be
written in the language(s) specified in the Data Sheet.
14. Documents The Proposal shall consist of 3 parts: (a) Qualification Documents; (b)
Comprising the the Technical Proposal; and (c) the Financial Proposal. Each part will
Proposal comprise the documents and forms listed in Clauses 17 and 18.
15. Only One The Bidder shall submit only one Proposal. If a Bidder submits or
Proposal participates in more than one Proposal, all such Proposals shall be
disqualified and rejected.
16. Proposal Validity (a) Each Proposal must remain valid for the period specified in the
Data Sheet.
(b) During the Proposal validity period (as specified in the Data
Sheet), the Bidder shall maintain its original Proposal without
any change.
Extension of (c) The Client will make its best effort to complete the bid process
Validity Period and select the Bidder within the Proposal’s validity period
specified in the Data Sheet. However, should the need arise, the
Client may request, in writing, all Bidders who submitted
Proposals prior to the Proposal Due Date to extend the
Proposals’ validity.
(d) If the Bidder agrees to extend the validity of its Proposal, it shall
be done without any change in the original Proposal.
(e) The Bidder has the right to refuse to extend the validity of its
Proposal in which case such Proposal will not be further
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Section 1. Instructions to Bidders
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Section 1. Instructions to Bidders
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Section 1. Instructions to Bidders
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Section 1. Instructions to Bidders
Currency of (a) The Bidder shall submit its Financial Proposal in Indian Rupees
Proposal only.
Currency of (b) Payments under the Contract shall be made in Indian Rupees
Payment only.
19. Earnest Money (a) An Earnest Money Deposit (EMD) amount as indicated in the
Deposit Data Sheet in the form of a demand draft or irrevocable,
unconditional and on-demand bank guarantee drawn in favour
of the Client and payable at Bhubaneswar must be submitted
along with the Proposal.
(b) Proposals not accompanied by EMD shall be rejected as non-
responsive.
(c) The EMD submitted along with the Proposal will remain valid
for a period of 28 days beyond validity period of the Proposal,
including any extensions thereof.
(d) No interest shall be payable by the Client for the sum deposited
as EMD.
(e) Unless forfeited in accordance with Clause 20 below, the EMD
of the unsuccessful Bidders will be returned within 1 month of
signing of the Contract with the successful Bidder. The EMD
of the successful Bidder will be returned upon the selected
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Section 1. Instructions to Bidders
20. Forfeiture of The EMD shall be forfeited and appropriated by the Client as mutually
EMD agreed genuine pre-estimated compensation and damages payable to
the Client for the time, cost and effort of the Client, without prejudice
to any other right or remedy that may be available to the Client under
the RFP or in law under the following conditions:
(a) If a Bidder withdraws or modifies its Proposal during the
Proposal validity period or any extension agreed by the Bidder
thereof.
(b) If a Bidder is disqualified in accordance with Clause 2;
(c) If the Bidder tries to influence the evaluation process or engages
in corrupt, fraudulent, coercive or undesirable practice or
restrictive practice as set out in Section 3.
(d) If a Bidder is declared the first ranking Bidder and it:
(i) Withdraws its Proposal during negotiations. However,
failure to arrive at a consensus between the Client and
the first ranked Bidder shall not be construed as
withdrawal of proposal by the first ranked Bidder;
(ii) fails to furnish the Performance Security in accordance
with Clause 25 of the RFP;
(iii) fails to sign and return, as acknowledgement, the
duplicate copy of the letter of award;
(iv) fails to fulfil any other condition precedent to the
execution of the Contract, as specified in the letter of
award; or
(v) fails to execute the Contract.
21. Period of Validity 21.1 Bids shall remain valid, at a minimum, for the period
of Bids specified in the Data Sheet after the deadline date for bid
submission prescribed by the Client, pursuant to ITB Clause 23.
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Section 1. Instructions to Bidders
22. Bid documents 22.1 All Bidders are required to pay the amount as indicated
and Processing in the Data Sheet towards the cost of bid documents processing
Fees fees as follows:
a. Bid document processing fee shall be paid through demand
draft drawn in favour of the Client.
b. The bid document processing fee is non-refundable.
Please note that the Proposal, which does not include the Bid
documents and processing fees, would be declared as non-
responsive and accordingly, rejected.
23. Submission, 23.1 The Bidder shall submit a signed and complete Proposal
Sealing, and comprising the documents specified in Clause 17 and Clause
Marking of 18, at the address as specified in Data Sheet, no later than time
Proposals and date as specified in the Data Sheet.
23.2 The Proposal shall be submitted online through
http://tendersodisha.gov.in and the Demand Drafts / Bank
Guarantee for Bid Security and Document Fee will be hand
delivered or sent by registered post, speed post or courier in the
manner and to the address specified in the Data Sheet:
The Client will not be responsible for any delays, loss or non-
receipt of Proposals. Proposals submitted by fax, telegram or e-
mail shall be rejected.
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Section 1. Instructions to Bidders
24. Withdrawal, 24.1 The Bidder may withdraw, substitute, or modify its bid
Substitution and after submission, provided that written notice of the
Modification of withdrawal, substitution, or modification is received by the
Bids Client prior to the deadline prescribed for bid submission. All
notices must be duly signed by an authorized representative and
shall include a copy of the authorization (the power of attorney)
in accordance with ITB Sub-Clause 23.2.
24.2 All notices of withdrawal, substitution, or modification
shall:
(a) be addressed to the Client at the address named in the Data
Sheet for ITB Clause 23.1, and
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Section 1. Instructions to Bidders
25. Performance 25.1 Upon selection, the Bidder shall furnish to the Client, a
Security performance security of the amount specified in Clause 25.2
below, on or before execution of the Contract to secure the due
performance of the obligations of the Bidder under the Contract
(the Performance Security). The Performance Security will be
in the form of an unconditional, irrevocable and on-demand
bank guarantee issued in favour of the Client in the format
appended to the Contract.
25.2 The Performance Security shall be for an amount equal
to 10% (Ten per cent) of the total value of the Contract.
26. Opening of (a) The Client shall open only those Proposals that are submitted
Proposals on or before the specified time on the Bid Submission Due
Date.
(b) The Client shall open all bids, including withdrawals,
substitutions, and modifications, in public, in the presence of
Bidder’s representatives who choose to attend bid opening.
(c) First, envelopes marked “BID WITHDRAWAL NOTICE”
shall be opened and read out and the envelope with the
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Section 1. Instructions to Bidders
27. Confidentiality (a) From the time the Proposals are opened to the time the Contract
is awarded, the Bidder should not contact the Client on any
matter related to its Qualification Documents, Technical
Proposal and/or Financial Proposal. Information relating to the
evaluation of Proposals and award recommendations shall not
be disclosed to the Bidders who submitted the Proposals or to
any other party not officially involved with the bid process,
until the publication of the Contract award.
(b) Any attempt by a Bidder or anyone on behalf of the Bidder to
influence improperly the Client in the evaluation of the
Proposals or award of the Contract may result in the rejection
of its Proposal.
(c) Notwithstanding the above provisions, from the time of the
Proposals’ opening to the time of Contract award publication,
if a Bidder wishes to contact the Client on any matter related to
the selection process, it should do so only in writing.
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Section 1. Instructions to Bidders
28. Responsiveness (a) First, the Client’s evaluation committee shall open and evaluate
and Eligibility the Qualification Documents for responsiveness and to
Tests determine whether the Bidders are eligible to be awarded the
Contract. At the opening of the Qualification Documents, the
following shall be read out:
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Section 1. Instructions to Bidders
29. Evaluation of The Client’s evaluation committee shall evaluate the Technical
Technical Proposals of eligible Bidders for responsiveness. If the Technical
Proposals Proposal is found:
(a) not to be complete in all respects; or
(b) not duly signed by the authorized signatory of the Bidder;
(c) not to be in the prescribed format; or
(d) to contain alterations, conditions, deviations or omissions,
then such Technical Proposal shall be deemed to be substantially non-
responsive and be liable to be rejected.
Each responsive Technical Proposal submitted by an eligible Bidder
will be given a technical score on the basis of the evaluation criteria,
sub-criteria, and point system as specified in the Data Sheet. The
Financial Proposals of only those Bidders who score at least the
minimum qualifying technical score, as specified in the Data Sheet, on
their Technical Proposals will be opened by the Client.
30. Public Opening (a) After the evaluation of Technical Proposals of eligible Bidders
of Financial is completed, the Client shall notify those Bidders whose
Proposals Technical Proposals were considered non-responsive to the
RFP or who do not score the minimum qualifying technical
score that their Financial Proposals will not be opened, along
with information relating to the Bidder's overall technical score,
as well as scores obtained for each criterion and sub-criterion).
The Financial Proposals of technically unqualified Bidders will
be returned unopened. The Client shall simultaneously notify in
writing those Bidders that have achieved the minimum
qualifying technical score and inform them of the date, time and
location for the opening of their Financial Proposals. The
opening date should allow the Bidders sufficient time to make
arrangements for attending the opening. The Bidder’s
attendance at the opening of the Financial Proposals is optional
and is at the Bidder’s choice.
(b) The Financial Proposals of eligible Bidders whose Technical
Proposals have scored at least the minimum qualifying
technical score shall be opened by the Client’s evaluation
committee on the date and at the time notified by the Client in
the presence of the Bidders whose designated representatives
choose to be present. At the opening of the Financial Proposals,
the names of the Bidders, and the overall technical scores,
including the break-down by criterion, shall be read aloud. The
Financial Proposals will then be evaluated to confirm that they
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Section 1. Instructions to Bidders
31. Correction of (a) Activities and items described in the Technical Proposal but not
Errors priced in the Financial Proposal shall be assumed to be included
in the prices of other activities or items, and no corrections will
be made to the Financial Proposal.
The Client’s evaluation committee will correct any
computational or arithmetical errors in the Proposals. In case of
discrepancy between (a) a partial amount (sub-total) and the
total amount; or (b) between the amount derived by
multiplication of unit price with quantity and the total price; or
(c) between words and figures, the former will prevail in each
case. In case of any discrepancy between the Technical
Proposal and the Financial Proposal of a Bidder, the Technical
Proposal shall prevail and the Client’s evaluation committee
shall correct the quantities specified in the Financial Proposal
so as to make it consistent with the corresponding quantities
specified in the Technical Proposal, apply the relevant rate
included in the Financial Proposal to the corrected quantity, and
correct the total cost stated in the Financial Proposal.
Cost (b) The Client’s evaluation of the bid will be made on the basis of
Evaluation prices quoted in accordance with ITB Clause 18
(c) The Evaluated Bid Price (C) for each responsive bid will be
determined as the sum of the Adjusted Supply and Installation
Costs (P) plus the Recurrent Costs (R);
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Section 1. Instructions to Bidders
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Section 1. Instructions to Bidders
NM R
R x
x 1 1 I
x
where
N = number of years of the Warranty Period, defined
in SCC Clause 57.4
M = number of years of the Post Warranty Services
Period as defined in SCC 1 (ss)
x = an index number 1, 2, 3, ... N + M representing
each year of the combined Warranty Service and Post-
Warranty Service Periods.
Rx = total Recurrent Costs for year “x,” as recorded
in the Recurrent Cost Sub-Table.
I = discount rate to be used for the Net Present
Value calculation, as specified in the BDS.
(d) The Bidder who quoted the Lowest Evaluated Bid Price
pursuant to ITB Clause 31, may be issued a letter of invitation
by the Client.
If two or more Bidders who passed the minimum technical
scores and have the same Evaluated Bid Price, the Proposal
with the higher technical score will be ranked first. Subject to
Clause 32, the first/highest ranked Bidder will ordinarily be the
selected Bidder.
32. Negotiations (a) The first/highest ranking Bidder may, if necessary, be invited
for negotiations with the Client. The negotiations will be held
at the date and address as informed by the Client. The
negotiations will be on the scope, technical and financial
aspects of the bid submitted by the bidder
(b) The Client shall prepare minutes of negotiations which will be
signed by the Client and the Bidder’s authorized representative.
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Section 1. Instructions to Bidders
(c) If the negotiations fail, the Client shall inform the first/highest
ranking Bidder in writing of all pending issues and
disagreements and provide a final opportunity to the
first/highest ranking Bidder to respond. If disagreement
persists, the Client shall terminate the negotiations informing
the first/highest ranking Bidder of the reasons for doing so.
Upon termination of the negotiations with the first/highest
ranking Bidder, the Client may invite the next-ranked Bidder to
negotiate the Contract with the Client or annul the bid process,
reject all Proposals and invite fresh Proposals. If the Client
commences negotiations with the next-ranked Bidder, the
Client shall not reopen the earlier negotiations.
33. Client’s Right to 33.1 The Client reserves the right at the time of Contract award to
Vary Quantities increase or decrease, any of the following:
at Time of Award
a. the quantity of substantially identical Sub-systems; or
b. the quantity of individual hardware, Software, related
equipment, Materials, products, and other Goods
components of the Information System; or
c. the quantity of Installation or other Services to be
performed,
from that originally specified in the Technical Requirements, without
any change in unit prices or other terms and conditions.
34. Award of (a) After completing the negotiations, the Client shall issue a letter
Contract of award to the selected Bidder:
(i) accepting the Proposal of the selected Bidder with such
modifications as may be negotiated with the Client;
(ii) requesting it to submit the Performance Security in
accordance with Clause 25;
(iii) subject to submission of the Performance Security and
satisfaction of all other conditions specified in the letter
of award, requesting it to execute the Contract.
Within [15] days of receipt of the letter of award, the selected
Bidder shall sign and return a copy of the letter of award.
(b) Upon execution of the Contract, the Client will publish the
award information; and promptly notify the other technically
qualified Bidders of the conclusion of the selection process or
upload the details of the selected Bidder on its website.
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Section 1. Instructions to Bidders
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Section 1. Instructions to Bidders
A. General
Description of the Solution for which bids are invited: Supply, Installation,
Commissioning and Maintenance of Adaptive Traffic Signal Control System
Method of selection: Two Stage, Two envelope system, Least Cost Based
Selection
1.2 The Contract term is : Ninety Three (93) months including Implementation
period of Nine (9) months
1.4 (g) The Bidder may download the RFP for preparing of the bid proposal from
the website:
http://smartcities.gov.in
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Section 1. Instructions to Bidders
5.1 (a) The Bidder must meet the following qualification criteria as on the last date
of submission of this bid:
1. The Bidder should have an average annual financial turnover of INR
6 crores during the last three financial years (2013-14, 2014-15, and
2015-16) with a minimum of Rs. 4 Crores as the minimum financial
turnover in the last financial year (i.e. 2015-16).
The bidder may submit the financial turnover of the parent company
which may be from or outside India. In case of parent company
outside India, the period of the last three financial years shall be
considered as per the company’s financial audit norms.
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Section 1. Instructions to Bidders
B. Preparation of Proposals
16 (a) Proposals must remain valid for 180 (one hundred eighty) calendar days from
the last date of submission of proposal.
19 (a) An EMD of INR 20,00,000 (Indian Rupees Twenty Lakhs Only) in the form of a
demand draft or bank guarantee from any Scheduled Commercial Bank in India
and drawn in favour of the Bhubaneswar Smart City Limited and payable at
Bhubaneswar, must be submitted along with the Proposal.
1
Approved/authorized/licensed translator means one who is certified by Government for document
translation. The registration/certification number of the translator is mandatory to mention on the
translated document along with full address, phone number and mail-id.
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Section 1. Instructions to Bidders
If the EMD is submitted through a bank guarantee, it must be in the format set
out in Appendix 3 and the minimum validity date of the bank guarantee should
be for a period of 28 days beyond validity period of the Proposal, including any
extensions thereof. In the event of any extension in the Proposal's validity, the
EMD will also remain valid for such extended period.
22.1 Bid documents processing fee of INR 10,500 (Indian Rupees Ten Thousand and
Five Hundred Only) shall be paid through a demand draft in favour of the
Bhubaneswar Smart City Limited and payable at Bhubaneswar.
23.1 & 23.2 The Proposal must be delivered in physical form to the following address:
Bhubaneswar Smart City Limited,
2nd Floor, Block – 1, BMC Bhawani Office Complex,
Saheed Nagar, Bhubaneswar – 751 007,
Odisha
23.4 Bidders are required to submit the bid online through e-procurement portal
as per the terms and conditions of RFP.
In addition, before technical bid opening time, Bidders are required to also
submit the following documents in the hard copy format to the office of the
client.
Hard copies of the proposal along with original EMD and bid processing fee
should be submitted by 14th December, 2016 before 5:00 pm to the address
mentioned in ITB clause 1.4(e).
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Section 1. Instructions to Bidders
(c) Soft copy of (a) and (b) above in a CD/DVD for each section in each
envelope
24.2 The notice for withdrawal, substitution and modification must be delivered
in physical form to the following address:
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Section 1. Instructions to Bidders
For each Technical Proposal, the total points that can be awarded for each Bidder
are 100, and the minimum technical score (St) that a Bidder requires to qualify
for evaluation of the Financial Proposal is 75.
31 (c) (iii) The Client will not accept deviations in the schedule of installation and
(1) commissioning specified in the Implementation Schedule.
31 (c) (iii) The Client will not accept deviations in the payment schedule in the SCC.
(2)
31 ( c) (iv) Discount Rate (I) for Net Present Value (NPV) calculations of recurrent costs =
10 percent per annum
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Section 2. Qualification documents and Technical Proposal – Standard
Forms
TABLE OF CONTENTS
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Section 2. Technical Proposal – Standard Forms
Qualification documents
{Location, Date}
To:
We, the undersigned, offer to provide the Goods and Services for the Traffic Signalling
System Project to be implemented by Bhubaneswar Smart City Limited in Bhubaneswar City
of Odisha in accordance with your Request for Proposals dated [Insert Date]. We are hereby
submitting our Proposal, which includes the Qualification Documents and our Technical
Proposal and Financial Proposal, each in a separate sealed envelope.
(a) All the information and statements made in this Proposal are true, nothing has
been omitted which renders such information misleading and we accept that any
misinterpretation or misrepresentation contained in this Proposal may lead to
our disqualification by the Client.
(b) All documents accompanying our Proposal are true copies of their respective
originals. We will make available to the Client any additional information it may
find necessary or require to authenticate or evaluate the Proposal.
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Section 2. Technical Proposal – Standard Forms
(c) Our Proposal shall be valid and remain binding upon us for the period of time
specified in the Data Sheet, Clause 14.
(e) We and our Affiliates are not submitting more than one or separate Proposals.
(f) We or any of our Affiliates have not been charge-sheeted by any agency of the
government or convicted by a court of law, indicted or have had adverse orders
passed by a regulatory authority which could cast a doubt on our ability to
execute the Contract.
(h) If due to any change in facts or circumstances during the bid process, we attract
the provisions of disqualification in terms of the provisions of this RFP, we shall
inform the Client of the same immediately.
(i) We meet the Eligibility Criteria and all other requirements of the RFP and are
qualified to submit a Proposal, We have not directly or indirectly through an
agent engaged or indulged in any corrupt practice, fraudulent practice, coercive
practice, collusive practice, undesirable practice or restrictive practice as defined
in Section 5 of the ITB. We undertake to continue to abide by and ensure that
our Personnel comply with the Client’s policy with regard to corrupt and
fraudulent practices as per Clause 5 and Section 5.
(j) We or our Affiliates, suppliers, or service providers for any part of the Contract,
are not subject to any temporary suspension and have not been barred by any
government or government instrumentality in India or in any other jurisdiction
to which we or our Affiliates belong or in which we or our Affiliates conduct
business or by any multilateral funding agency, from participating in any project
or being awarded any contract or being given any funding and no such
suspension or bar subsists on the Proposal Due Date.
(k) In the last [3(three)] years, we or our Affiliates have neither been expelled from
any project or contract by any government or government instrumentality nor
have had any contract terminated by any government or government
instrumentality for breach on our part.
(l) Except as stated in Clause 14 (h), if we are selected as the Supplier, we undertake
to negotiate the Contract and provide the Goods and Services on the basis of the
proposed Solution. We accept that the substitution of Key Experts for reasons
other than those stated in Clause 14 and Clause 31 may lead to revocation of the
letter of award/termination of the Contract.
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(m) Our Proposal is binding upon us and is subject to any modifications resulting
from the Contract negotiations.
(n) We have carefully analysed the RFP and all related information. We understand
that except to the extent as expressly set forth in the Contract, we shall have no
claim, right or title arising out of any documents or information provided to us
by the Client or in respect of any matter arising out of or concerning or relating
to the bid process including the award of the Contract.
(o) Our Financial Proposal has been quoted by us after taking into consideration all
the terms and conditions stated in the RFP, the Technical Requirements, the draft
Contract, our own estimates of costs and after a careful assessment of all the
conditions that may affect the Work.
(p) We irrevocably waive any right or remedy which we may have at any stage at
law or howsoever arising to challenge the criteria for evaluation or question any
decision taken by the Client in connection with the evaluation of the Proposals,
selection of the Bidder, or in respect of this Project and the terms and
implementation thereof.
(q) We acknowledge the right of the Client to reject our Proposal without assigning
any reason and we hereby waive, to the fullest extent permitted by applicable
law, our right to challenge the same on any account whatsoever.
(r) We acknowledge the right of the Client to cancel the bid process and not award
the Contract, without assigning any reason and without incurring any liability to
the Bidders and we hereby waive, to the fullest extent permitted by applicable
law, our right to challenge the same on any account whatsoever.
(s) We undertake, if our Proposal is accepted and the Contract is signed, to initiate
the Services no later than the date indicated in Clause 33.3 of the Data Sheet.
We remain,
Yours sincerely,
Address:
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Section 2. Technical Proposal – Standard Forms
[All individual firms and each partner of a Joint Venture that are bidding must complete the
information in this form. Nationality information should be provided for all owners or Bidders
that are partnerships or individually owned firms.
Where the Bidder proposes to use named Sub-contractors for highly specialized components of
the Information System, the following information should also be supplied for the Sub-
contractor(s), together with the information in Forms in Appendix 5, Appendix 7, and Appendix
8. Joint Ventures must also fill out in Appendix 6.]
1. (a) Name:
2. Brief description of the company including details of its main lines of business and
proposed role and responsibilities in this assignment [Note: Such description shall not
exceed 5 type-written pages.]:
4. List of directors
5. Details of individual who will serve as the point of contact/ communication for the
Client2:
(a) Name:
(b) Designation:
(c) Company:
(d) Address:
2
In the event that the authorized signatory and the point of contact are different individuals, the information for both the individuals
(i.e., the authorized signatory and the point of contact) are to be furnished. The Client will send communication to both the entities.
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(a) Name:
(b) Designation:
(c) Address:
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Section 2. Technical Proposal – Standard Forms
2. Any such written demand made by BSCL stating that the Bidder is in default of due and
faithful compliance with the terms and conditions contained in the Bid Documents will
be final, conclusive and binding on the Bank.
3. We, the Bank, do hereby unconditionally undertake to pay the amounts due and payable
under this Guarantee without any demur, reservation, recourse, contest or protest and
without any reference to the Bidder or any other person and irrespective of whether the
claim of BSCL is disputed by the Bidder or not, merely on the first demand from BSCL
stating that the amount claimed is due to BSCL by reason of failure of the Bidder to
fulfil and comply with the terms and conditions contained in the Bid Documents,
including but not limited to the following events:
(a) If a Bidder withdraws its Proposal during the Proposal validity period or any
extension agreed by the Bidder thereof.
(b) If a Bidder is disqualified in accordance with Clause 3;
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(c) If the Bidder tries to influence the evaluation process or engages in corrupt,
fraudulent, coercive or undesirable practice or restrictive practice as set out in
Section 5 of the RFP.
(d) If a Bidder is declared the first ranking Bidder and it:
(i) withdraws its Proposal during negotiations. However, failure to arrive at
a consensus between the Client and the first ranked Bidder shall not be
construed as withdrawal of proposal by the first ranked Bidder;
(ii) fails to furnish the Performance Security in accordance with Clause 24
of the RFP;
(iii) fails to sign and return, as acknowledgement, the duplicate copy of the
letter of award;
(iv) fails to fulfil any other condition precedent to the execution of the
Contract, as specified in the letter of award; or
(v) fails to execute the Contract.
Any such demand made on the Bank shall be conclusive as regards amount due
and payable by the Bank under this Guarantee.
4. This Guarantee shall be irrevocable and remain in full force till the validity of the
Proposal, including any extensions thereof, and will continue to be enforceable till all
amounts under this Guarantee have been paid.
If the Bidder is declared as the Supplier, then the validity of the EMD of such Bidder
shall be extended until the date on which the Supplier submits the Performance Security.
The EMD of the Supplier will be returned upon the Supplier furnishing the Performance
Security.
5. We, the Bank, further agree that BSCL will be the sole judge to decide as to whether
the Bidder is in default of due and faithful fulfilment and compliance with the terms and
conditions contained in the Bid Documents including, those events listed at clause 3
above. The decision of BSCL that the Bidder is in default as aforesaid will be final and
binding on us, notwithstanding any differences between BSCL and the Bidder or any
dispute pending before any court, tribunal, arbitrator or any other authority.
6. The Guarantee will not be affected by any change in the constitution or winding up of
the Bidder or the Bank or any absorption, merger or amalgamation of the Bidder or the
Bank with any other person.
7. In order to give full effect to this Guarantee, BSCL will be entitled to treat the Bank as
the principal debtor.
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8. The obligations of the Bank under this Guarantee are absolute and unconditional,
irrespective of the value, genuineness, validity, regularity or enforceability of the Bid
Documents or the Bid submitted by the Bidder.
9. The obligations of the Bank under this Guarantee shall not be affected by any act,
omission, matter or thing which, but for this provision, would reduce, release or
prejudice the Bank from or prejudice or diminish its liability under this Guarantee,
including (whether or not known to it, or BSCL):
(a) any time or waiver granted to, or composition with, the Bidder or any other
person;
(b) any incapacity or lack of powers, authority or legal personality of or
dissolutions; or change in the Bidder, as the case may be;
(c) any variation of the Bid Documents, so that references to the Bid Documents in
this Guarantee shall include each such variation;
(d) any unenforceability, illegality or invalidity of any obligation of the Bidder or
BSCL under the Bid Documents or any unenforceability, illegality or invalidity
of the obligations of the Bank under this Guarantee or the unenforceability,
illegality or invalidity of the obligations of any Person under any other document
or guarantee or security, to the extent that each obligation under this Guarantee
shall remain in full force as a separate, continuing and primary obligation, and
its obligations be construed accordingly, as if there were no unenforceability,
illegality or invalidity; and
(e) any extension, waiver, or amendment whatsoever which may release a guarantor
or surety (other than performance of any of the obligations of the Bidder under
the Bid Documents).
10. Any notice by way of request, demand or otherwise will be sufficiently given or made
if addressed to the Bank and sent by courier or by registered mail to the Bank at the
address set forth herein.
11. We undertake to make the payment on receipt of your notice of claim on us addressed
to [name of Bank along with branch address] and delivered at our above branch which
will be deemed to have been duly authorized to receive the notice of claim.
12. It shall not be necessary for BSCL to proceed against the Bidder before proceeding
against the Bank and the Guarantee will be enforceable against the Bank,
notwithstanding any other security which BSCL may have obtained from the Bidder or
any other person and which will, at the time when proceedings are taken against the
Bank, be outstanding or unrealized.
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Section 2. Technical Proposal – Standard Forms
13. We, the Bank, further undertake not to revoke this Guarantee during its currency except
with the previous express consent of BSCL in writing.
14. The Bank represents and warrants that it has power to issue this Guarantee and discharge
the obligations contemplated herein, and the undersigned is duly authorized and has full
power to execute this Guarantee for and on behalf of the Bank.
15. For the avoidance of doubt, the Bank's liability under this Guarantee will be restricted
to Rs. [___]. The Bank will be liable to pay the amount or any part of the Guarantee
only if BSCL serves a written claim on the Bank in accordance with clause 11 of this
Guarantee, on or before ………………….. (indicate date corresponding to the Proposal
validity period).
16. Capitalized terms used but not defined herein shall have the meanings given to them in
the RFP.
(Official Seal)
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Section 2. Technical Proposal – Standard Forms
(On Non – judicial stamp paper of Rs 100/- or such equivalent amount and document duly
attested by notary public)
Power of Attorney
We hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds and
things done or caused to be done by our said attorney pursuant to and in exercise of the powers
conferred by this Power of Attorney and that all acts, deeds and things done by our attorney in
exercise of the powers hereby conferred shall and shall always be deemed to have been done
by us.
For ___________________________
(Signature)
………….. (Signature)
(Name, Title and Address of the Attorney)
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Section 2. Technical Proposal – Standard Forms
The mode of execution of the power of attorney should be in accordance with the
procedure, if any, laid down by the applicable law and the charter documents of the
executants(s) and when it is so required the same should be under common seal affixed
in accordance with the required procedure.
In case the Proposal is signed by an authorized director of the Bidder, a certified copy
of the appropriate resolution/ document conveying such authority may be enclosed in
lieu of the power of attorney.
For a power of attorney executed and issued overseas, the document will also have to
be legalised by the Indian Embassy and notarised in the jurisdiction where the power
of attorney is being issued. However, the power of attorney provided by Bidders from
countries that have signed the Hague Legislation Convention, 1961 are not required to
be legalised by the Indian Embassy if it carries a conforming apostille certificate.
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Section 2. Technical Proposal – Standard Forms
S.No. Financial Year Annual Turnover (Rs. Net Worth (Rs. Crore)
crore)
1 Financial Year 2013-14
2 Financial Year 2014-15
3 Financial Year 2015-16
Note:
The Bidder shall attach copies of the balance sheets, financial statements and audited
annual reports for each of the Financial Years mentioned above. The financial
statements shall:
(a) reflect the turnover of the Bidder;
(b) be audited by a statutory auditor;
(c) be complete, including all notes to the financial statements.
The Bidder shall provide a statutory auditor's certificate specifying the annual Turnover
of the Bidder in the form set out at Appendix-6.
If the annual accounts for the Financial Year 2015-16 are not audited, the Bidder shall
provide the provisional annual accounts for such Financial Year. The provisional
annual accounts shall be accompanied by an undertaking by the Bidder to the effect that
if it is chosen as the successful Bidder, it shall submit to the Client within 60 days of the
date of the Contract, a duly certified copy of Bidder's duly audited balance sheet, annual
report and profit and loss account for the Financial Year 2015-16 and a certificate from
the statutory auditor certifying that the Bidder continues to meet the financial eligibility
criteria set out in the RFP.
Date:
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Section 2. Technical Proposal – Standard Forms
Total value of annual turnover, in terms of Information System billed to clients, in INR,
converted at the rate of exchange at the end of the period reported:
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Section 2. Technical Proposal – Standard Forms
[Identify Eligible Assignments undertaken by the Bidder over the past 10 (ten) years and the
details set out in the table below. The Eligible Assignments should be listed chronologically,
according to their date of commencement]
Provide the project details category wise in separate table format given below:
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Section 2. Technical Proposal – Standard Forms
For each Eligible Assignment, the Bidder should indicate the duration of the assignment,
the contract amount, the amount paid to the Bidder) and the Bidder's role/involvement.
Bidders are expected to provide information in respect of each Eligible Assignment in this
Appendix. Each Eligible Assignment must comply with the requirements set out in the Data
Sheet.
For each completed Eligible Assignment, work order and the completion certificate issued
by the client certifying that the assignment has been completed by the Bidder should be
furnished.
For each ongoing Eligible Assignment, the work order and certificate issued by the client
certifying the percentage of completion of the assignment by the Bidder should be furnished.
The client reserves the right to ask for documentary proofs for the claims made with regard
to technical eligibility and work experience at any stage of bid process or for the selected
BidderBidder, any time thereafter.
The client reserves all rights to verify the authenticity of experience related certificates or
any other certificates submitted by the BidderBidder, at any stage of bid process or even
thereafter. In case of finding any fraudulent practice during verification, the client shall
reject the bid or terminate the contract.
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Section 2. Technical Proposal – Standard Forms
(Bidders and each partner to an Joint Venture / Consortium bid should provide information on
their current commitments on all contracts that have been awarded, or for which a letter of intent
or acceptance has been received, or for contracts approaching completion, but for which an
unqualified, full completion certificate has yet to be issued.
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The Bidder shall submit a compliance matrix on all the Technical and Functional Requirements
as stated under Section 5 of this bid document. For each of the Requirements, the Bidder must
describe how its Technical Bid responds to each Requirement. In addition, the Bidder must
provide cross references to the relevant supporting information, if any, included in the bid. The
cross reference should identify the relevant document(s), page number(s), and paragraph(s). If
a requirement is not mentioned in the compliance matrix that does not relieve the Bidder from
the responsibility of including supporting evidence of compliance with that other requirement
in its Technical Bid.
Bidders shall note that their comments to the compliance matrix [as per format in Appendix
9A], and commentary wherever given shall only be in the following form:
RESPONSE
DEFINITION
CODE
Fully Compliant – Function or feature provided by the Bidder is either fully
FC compliant or equivalent or exceeds the Client’s requirement shall fall under
the Compliant Category.
Does Not Comply – Where the tenderer is not able to comply fully with
certain clauses or has any observation or proposes an alternative design, “Not
Complied” shall be indicated and comments, if any, of the Tenderer shall be
NC indicated in detail. All Clauses with status as “Not Complied” shall be
included in the form of Statement of Deviations attached herewith and shall
be priced in the Price Schedule Form 1.7 for unconditional withdrawal of the
deviation.
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Section 2. Technical Proposal – Standard Forms
shall be treated as null and void and deemed to have been unconditionally withdrawn with
no financial and time implications.
4. The “Statement of Deviation” which shall be completed by the Bidder in case of any NC or
any observation or alternate solution/design to the tender specifications.
5. The Client reserves the right to accept or reject any deviation proposed by the Bidder at the
price quoted by the Bidder. Then the Contract price will be adjusted accordingly.
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Bidder’s
Compliance cross
Bidder’s
references
Clause/Re technical
S. Heading/Title/Require FC NC to
quirement reasons
No ment supporting
No supporting
information
compliance
in Technical
Bid
NOTE:
1. We hereby confirm that all implicit and explicit deviations, comments and remarks
mentioned elsewhere in our proposal shall be treated as NULL and VOID and stand
withdraw with no financial and time implications.
2. We hereby confirm that any comment by us in the Compliance Matrix above, other than
either of “FC” or “NC” shall be treated as “Not Complied”. And we further confirm that
unless we include such clauses in the “Statement of Deviation” [as stated in Appendix
10] attached herewith and prices against such clauses in the Price Form 1.7 of Financial
Proposal, the comment shall be considered as unconditionally withdrawn with no
financial and time implications.
3. We hereby confirm that except for deviations noted in the form of the Statement of
Deviation attached herewith, our proposal is fully and truly compliant.
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NOTE:
1. We hereby confirm that the pricing of unconditional withdrawal of the above deviations
has been given in the Price Form 1.7 of Financial Proposal.
2. We hereby confirm that any comment by us in the Compliance Matrix but are not
mentioned in the Statement of Deviation above shall be treated as NULL and VOID and
stand withdraw with no financial and time implications.
3. We hereby confirm that the deviation noted in the form of the Statement of Deviation
above but are not priced in the Price Form 1.7 of Financial Proposal; such deviations
shall be considered as unconditionally withdrawn with no financial and time
implications.
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Section 2. Technical Proposal – Standard Forms
APPENDIX 11: FORMAT FOR AFFIDAVIT CERTIFYING THAT BIDDER IS NOT BLACKLISTED
Affidavit
I M/s. ……………… , (the name of the Bidder and addresses of the registered office) hereby
certify and confirm that we or any of our promoter/s/chief executive officer/ directors/managers
are not barred or blacklisted by any government or government instrumentality or public sector
in India or in any other jurisdiction to which we or our Affiliates belong or in which we or our
Affiliates conduct business from participating in any project or being awarded any contract,
either individually or as member of a consortium and no such bar or blacklisting subsists as on
the Proposal Due Date.
We further confirm that we are aware our Proposal for the Traffic Signalling System Project
would be liable for rejection in case any material misrepresentation is made or discovered with
regard to the requirements of this RFP at any stage of selection and/or thereafter during the term
of the Contract.
…………………………………………….
SIGNATURE OF THE AUTHORISED PERSON
…………………………………………….
NAME OF THE AUTHORISED PERSON
For an affidavit executed and issued overseas, the document will also have to be legalised
by the Indian Embassy and notarised in the jurisdiction where the affidavit is being issued.
However, the affidavit provided by Bidders from countries that have signed the Hague
Legislation Convention, 1961 are not required to be legalised by the Indian Embassy if it
carries a conforming apostille certificate.
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To: ________________________________
We hereby confirm that, in case the bidding results in a Contract between you and the Bidder,
the above-listed products will come with our full standard warranty.
Signed
Note: This authorization should be written on the letterhead of the Manufacturer and be signed
by a person with the proper authority to sign documents that are binding on the Manufacturer.
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Custom Materials
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Employment record relevant to the assignment: {Starting with present position, list in
reverse order. Please provide dates, name of employing organization, titles of positions held,
types of activities performed and location of the assignment, and contact information of
previous clients and employing organization(s) who can be contacted for references. Past
employment that is not relevant to the assignment does not need to be included.}
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Certification:
I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly
describes myself, my qualifications, and my experience, and I am available to undertake the
assignment in case of an award. I understand that any misstatement or misrepresentation
described herein may lead to my disqualification or dismissal by the Client.
{day/month/year}
{day/month/year}
CVs must be signed in indelible ink by the authorized signatory of the Bidders. In case of
Unsigned CVs shall be rejected.
The CVs shall also contain an undertaking from the authorized signatory of the
Bidderspecifying the employees of the company and the proposed key experts who are not
employees, in the format set out in Appendix 17. In case the proposed Key Expert is not an
employee of the Bidder as on the proposal due date, the undertaking must also contain the
details about his/her availability for the duration of the Contract, in the format set out in
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Section 2. Technical Proposal – Standard Forms
form Appendix 17
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To, Dated:
Chief Executive Officer
Bhubaneswar Smart City Limited,
2nd Floor, Block – 1, BMC Bhawani Office Complex,
Saheed Nagar, Bhubaneswar – 751 007,
Odisha
Dear Sir,
Sub: Supply, Installation, Commissioning and Maintenance of Adaptive Traffic Signal Control
System
We refer to the RFP dated [●] issued by you for the Supply, Installation, Commissioning and
Maintenance of Adaptive Traffic Signal Control System in Bhubaneswar.
We, M/s …………. [Insert name of the Bidder] confirm that key professional named below
are the employees of the company on the proposal due date:
1. ……….
2. ……….
3. ……….
Further we, M/s …………. [Insert name of the Bidder] confirm that key professional named
below:
1. ……
2. …….
3. …..
4. …….
have authorized us to use their technical experience and submit their name as a Key professional
for this Proposal and Project.
If selected as the successful Bidder, we undertake that Key Professionals mentioned above
would be available and will provide their best services for the duration of the Contract, in
accordance with the terms of the RFP and the Contract.
…………………………………………….
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…………………………………………….
Name of the Authorised Person
Date:
Place:
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Section 3 – Financial Proposal – Standard Forms
TABLE OF CONTENTS
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Section 3 – Financial Proposal – Standard Forms
1.1 Preamble
General
1. The Price Schedules are divided into separate Schedules as follows:
1.2 Grand Summary Cost Table
1.3 Supply and Installation Cost Summary Table
1.4 Recurrent Cost Summary Table
1.5 Supply and Installation Cost Sub-Table(s)
1.6 Recurrent Cost Sub-Tables(s)
1.7 Deviation Cost Table
1.8 Country of Origin Code Table
2. The Schedules do not generally give a full description of the information technologies
to be supplied, installed, and operationally accepted, or the Services to be performed
under each item. However, it is assumed that Bidders shall have read the Technical
Requirements and other sections of these RFP Documents to ascertain the full scope of
the requirements associated with each item prior to filling in the rates and prices. The
quoted rates and prices shall be deemed to cover the full scope of these Technical
Requirements, as well as overhead and profit.
3. If Bidders are unclear or uncertain as to the scope of any item, they shall seek
clarification in accordance with the Instructions to Bidders in the RFP Documents prior
to submitting their bid.
Pricing
4. Prices shall be filled in indelible ink, and any alterations necessary due to errors, etc.,
shall be initialed by the Bidder. As specified in the Data Sheet, prices shall be fixed and
firm for the duration of the Contract.
5. Bid prices shall be quoted in the manner indicated and in the currencies specified in ITB
Clauses 18. Prices must correspond to items of the scope and quality defined in the
Technical Requirements or elsewhere in these RFP Documents.
6. The Bidder must exercise great care in preparing its calculations, since there is no
opportunity to correct errors once the deadline for submission of bids has passed. A
single error in specifying a unit price can therefore change a Bidder’s overall total bid
price substantially, make the bid noncompetitive, or subject the Bidder to possible loss.
The Client will correct any arithmetic error in accordance with the provisions of ITB
Clause 31.
7. Payments will be made to the Bidder in the currency or currencies indicated under each
respective item. The price of an item should be unique regardless of installation site.
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Name of Bidder:
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Grand Total
Name of Bidder:
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Supply and
INR
S. No Subsystems / Items Installation
Price
Cost Sub-Table No.
1.
2.
3.
4.
5.
6.
Grand Total
Note: Refer to the relevant Recurrent Cost Sub-Tables for the specific components that constitute the Subsystem or line item in
this summary table.
Name of Bidder:
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1. Master Controller 58
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1.7 Other
Temporary
Operationalization
23. 10
of Signalized
Intersections
A7 – Other Items – SUBTOTAL (to Supply and Installation Cost Summary Table)
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Notes:
1. Any item/ material either hardware or software required to meet the functionality specified in the tender document whose related
component is missing in the above table has to be accounted by the Bidder and the cost of the same is assumed to be reflected
and taken care in the cost specified to the Client by the Bidder in the financial bid. The Client is liable only to pay the Contract
costs as per the payment terms mentioned to the Bidder to meet all the requirements as specified in the bidding documents.
2. The Bidder has to modify the above indicative table and make a comprehensive list of System inventory table by including the
components which the Bidder might think are relevant based on the Bidders design to meet all the bid requirements indicating
the costs of the same in the financial bid.
3. The Bidder shall assess the quantity of spares/ consumables to meet the SLA clauses mentioned in the bidding documents and
shall quote the cost and quantity of spares/consumables. The evaluation will take the total cost incurred for the Client inclusive
of spares/ consumables while evaluating the bids. Any item not quoted by the Bidder, shall be provided free of cost if it is found
necessary to fulfill the bidding requirements during the currency of the contract.
4. The evaluation will take the total cost incurred for the Client inclusive of spares/ consumables while evaluating the bids which is
to be included by the Bidder in the Contract cost itself.
5. The Contract Cost shall be inclusive of all the installation, commissioning, testing and any other costs that might be incurred by
the Bidder during the duration of the contract.
6. The Client has the right to increase decrease the quantities and the Supply & Installation costs will be adjusted as per the unit
costs indicated above. These unit costs shall remain firm for a period of 3 years from the Contract Date. After 3 years, the unit
rates will be adjusted to inflation in CPI (consumer price index) keeping base year as the year of award of contract.
Name of Bidder:
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NOTES:
1. Bidders to refer Indicative System Inventory Table (Recurrent Cost Items) for accessing the quantities in the Recurrent Cost Sub-
table 2 above.
2. The financial evaluation would however be done basing on the Net Present Value (NPV) concept for the entire contract period at
a discount rate mentioned in bid data sheet.
3. The above costs should be inclusive of all expenses, over-heads, GPRS communication, etc. and covering the entire scope as per
the tender document during the Maintenance Period.
4. The recurrent costs shall also be calculated to meet the SLA’s specified in the Section 5 – Technical Requirements for the Contract
Period.
5. The Bidder is not allowed to quote a Unit Rate for an Operations Item for a subsequent year to be lower than the Unit Rate of the
current year; it can utmost be equal if not higher than the current year.
6. The Bidder should indicate supply and installation/ services cost separately wherever applicable for each line item of the “1.6
Recurrent Cost Sub-Table 2” in the same table.
7. The Client has the right to increase decrease the quantities and the recurrent cost will be adjusted as per the unit costs indicated
above.
Name of Bidder:
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Total for Prices Quoted for Unconditional Withdrawal of the deviation Given in
Appendix 10
Notes:
1. The Bidder shall quote the price for unconditional withdrawal of each deviation given in Appendix 10.
2. The deviation mentioned in the form of the Statement of Deviation (Appendix 10), but not quoted the price in Price Schedule No.
1.7 above for unconditional withdrawal of such deviation, shall be considered as unconditionally withdraw with no financial and
time implications.
3. The Client reserves the right to accept or reject any deviation proposed by the Bidder at the price quoted by the Bidder above.
Then the Contract price will be adjusted accordingly.
Name of Bidder:
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Section 4 – Corrupt and Fraudulent Practices
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Section 4 – Corrupt and Fraudulent Practices
Contract;
(b) “fraudulent practice” means a misrepresentation or omission of facts or
disclosure of incomplete facts, in order to influence the selection process;
(c) “coercive practice” means impairing or harming or threatening to impair or
harm, directly or indirectly, any persons or property to influence any person’s
participation or action in the selection process;
(d) “collusive practices” is an arrangement between two or more parties designed to
achieve an improper purpose, including to influence improperly the actions of
another party3;
(e) “undesirable practice” means (i) establishing contact with any person connected
with or employed or engaged by the Client with the objective of canvassing,
lobbying or in any manner influencing or attempting to influence the selection
process; or (ii) having a conflict of interest; and
(f) “restrictive practice” means forming a cartel or arriving at any understanding or
arrangement among Bidders with the objective of restricting or manipulating a
full and fair competition in the selection process.
3
For the purpose of this sub-paragraph, “parties” refers to participants in the procurement or selection process (including public
officials) attempting either themselves, or through another person or entity not participating in the procurement or selection
process, to simulate competition or to establish prices at artificial, non-competitive levels, or are privy to each other’s bid prices
or other conditions.
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Section 5 – Technical Requirements
TABLE OF CONTENTS
5 Technical Requirements...............................................................................................97
5.1 BACKGROUND .........................................................................................................97
5.1.1 The Client............................................................................................................97
5.1.2 Project Context....................................................................................................98
5.1.3 Bid Purpose .........................................................................................................99
5.1.4 Project Objectives .............................................................................................100
5.1.5 Existing Traffic Signal Control System ............................................................101
5.2 BUSINESS FUNCTION REQUIREMENTS AND SCOPE OF SERVICES ..........102
5.2.1 Business Requirements .....................................................................................102
5.2.2 Project Scope ....................................................................................................103
5.2.3 ATSC Signal Locations ....................................................................................105
5.3 PROJECT TASKS OVERVIEW ...............................................................................109
5.3.1 Task 1: Project Management & Implementation Planning ...............................109
5.3.2 Task 2: Dismantle Existing Equipment, Supply & Installation of New ATSC
System ........................................................................................................................110
5.3.3 Task 3: Testing..................................................................................................113
5.3.4 Task 4: Training ................................................................................................116
5.3.5 Task 5: Documentation .....................................................................................117
5.3.6 Task 6: Operations & Maintenance ..................................................................119
5.4 TECHNICAL SPECIFICATIONS ............................................................................123
5.4.1 Specification Scope ...........................................................................................123
5.4.2 Responsibilities of the Selected Bidder ............................................................124
5.4.3 General Design Specifications ..........................................................................124
5.4.4 General Requirements .......................................................................................125
5.4.5 System Requirements for ATSC .......................................................................126
5.4.6 Functional & Technical Requirements for Signal Hardware ............................127
5.4.7 ATSC Application Functional & Technical Requirements ..............................143
5.5 BIDDER TEAM MEMBER QUALIFICATIONS ....................................................162
5.6 IMPLEMENTATION SCHEDULE ..........................................................................163
5.7 SERVICE LEVEL AGREEMENT............................................................................164
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Section 5 – Technical Requirements
5 Technical Requirements
Bhubaneswar Smart City Limited (BSCL) is soliciting a Proposal for goods and services to
supply, install, integrate, operate, fine tune and maintain an Adaptive Traffic Signal Control
(ATSC) Solution. BSCL’s intent is to engage a System Integrator to provide a total package
solution that includes ATSC system software and hardware, required field and central
equipment/hardware, communication technology, operations and comprehensive maintenance
as described herein for a complete, turnkey deployment of an ATSC Solution for signalized
intersections in Bhubaneswar. The system shall be integrated with other smart city modules at
a central command centre and provide real-time decision support for achieving the smart city
vision.
5.1 BACKGROUND
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be arranged by the Client. The electrical costs at ICOMC shall be borne by the
Client.
c) Client shall procure a centralized, integrated, Network Management System
(NMS) through a separate contract. Bidder shall provide status information of
all equipment attached to the network that are Simple Network Management
Protocol (SNMP) / Internet Control Message Protocol (ICMP) capable and
provide the ability to remotely configure these devices with this NMS.
13. Defect Liability/Warranty & Post Warranty Support: From the date of Operational
Acceptance, the Bidder shall be providing 1 year of Defect Liability/ Warranty support
and six (6) years of post-warrant support in the form of comprehensive Annual
Maintenance (AMC) covering all parts, software, modules, servicing & replacement for
parts and consumable components to maintain full function of the ATSC system.
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5.3.2 Task 2: Dismantle Existing Equipment, Supply & Installation of New ATSC
System
The Bidder shall be responsible for delivery and installation of all components provided under
this contract. The supply, installations testing commissioning shall be performed by the Bidder
for all the locations.
1. Bidder shall dismantle existing traffic signals from the street junction/ site and transport
the equipment to BSCL specified location at the onset of the project.
2. Bidder shall prepare and execute a Tripartite agreement to be signed by service provider,
BSCL and Bidder for communications between ICOMC and field signal locations.
3. The Bidder shall install equipment provided under this contract in accordance with all
the requirements of this contract including the formal agreement and all schedules. Each
installation will be inspected and tested in accordance with the requirements specified
in this document and will be subject to Client approval.
4. The Bidder’s installation process shall be flexible and accommodate Client’s
requirements and schedule. Installation for parts of the work that do not require a Notice
to Proceed (NTP) will commence as soon as reasonably practicable. Installation of parts
of the work that require NTPs will be commenced in accordance with the NTPs as they
are issued. All installation thereafter shall be performed diligently and continuously
until all of the work has been completed.
5. Bidder shall commission traffic signaling systems as per specifications with all fixtures,
fittings and other related works.
6. Bidder shall arrange all the machineries & equipment required for implementation of
the project. Procurement and travel expense shall be borne by Bidders. The BSCL shall
provide authorization, necessary clearances and permissions where required.
7. Bidder shall provide for packing and transportation from the manufacturer’s works to
the site including insurance.
8. Bidder shall provide receipt, storage, preservation and conservation of equipment at the
Site.
9. Bidder shall be responsible for pre-assembly, if any, erection, testing and
commissioning of all the equipment.
10. Bidder shall perform reliability tests and performance and guarantee tests on completion
of commissioning.
11. Until successful System Acceptance, the equipment security and safety shall be in
Bidders scope. Only after the System Acceptance the client shall take over hand over of
equipment.
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5.3.2.1 Each installation will be inspected and tested in accordance with the requirements
specified in this document and will be subject to Client approval.Safety
5.3.2.1.2 Earthing
Proper earthing to the signal junction controllers, poles & fixtures, electric meter cabin shall be
provided as per the Indian Electricity rules. All the junction poles shall be interconnected with
the earthing wire (G.I. or otherwise) of specified gauge and the common point shall be earthed
near the controller of signal junction as per the standard procedure described in the I.E. Rules
for earthing.
5.3.2.1.4 Where the supply undertaking will provide a combined neutral/earth supply PME
(Protective Multiple Earthing system) the earthing lead shall be connected to the
consumers installation shall so be arranged that connection to the neutral conductor
of the incoming supply can be carried out by the supply undertaking when the
conditions for allowing such a connection have been met. This shall be labelled
appropriately as PME System.
In all cases the appropriate earthing method must be ascertained. A summary of the conditions
to be met for the installation of a PME system is outlined below:-
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1. All cabinets, poles and other metal hardware comprising the traffic signaling, Data
Transmission equipment installation shall be connected to the installation main earthing
terminal by an Earth Continuity Conductor (ECC).
2. The connection to metalwork, which is not normally removed. The terminal shall be
constructed of a material, which will minimise galvanic corrosion resulting from contact
with the ECC or other metal part. Its design shall be such that damage to cables or
insulation or loosening due to vibrations does not occur.
3. Wire terminations shall be by the use of soldered or crimped lugs or screwed
terminations. Specialist tools shall be used that ensure that crimped lugs shall only be
applied by using calibrated ratchet pneumatic type crimp tools to ensure correct tension
is applied to the termination lugs.
4. The ECC shall be designed and installed so that it complies with IS: 3043 - 1987, CL.
22.2 or an equivalent International standard. Individual earthing conductors shall be
insulated and colour-coded green/yellow strips.
5. All cable sheaths and/or armouring used, as an earth continuity conductor shall satisfy
the requirements of IS: 3043 - 1987, CL. 9.2.5. Sheathed and/or armoured cables within
posts and/or equipment shall have the cable sheaths and/or armouring connected to
earth.
6. Where the sheathed and armoured cables are installed vertically in traffic signal posts
then support clips shall be provided.
7. Where it is necessary to install an earth leakage circuit breaker for electrical protection
this shall comply with the IEEE Regulations or an equivalent International or Indian
standard.
8. The main earthing terminal shall be connected to the arching point by a copper earthing
lead, insulated and color coded green/Yellow stripe with a minimum cross sectional area
of 6 mm square. Where an earth leakage circuit breaker is used then the cross sectional
area of the earthing lead need not exceed 2.5mm squared.
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5.3.2.5 Demolition
Before any demolition work is commenced and also during the process of the work:
1. All roads and open areas adjacent to the work site shall either be closed or suitably
protected.
2. No electric cable or apparatus which is liable to be a source of danger over a cable or
apparatus used by operator shall remain electrically charged.
3. All practical steps shall be taken to prevent danger to persons employed, from risk of
fire or explosion, or flooding.
5.3.2.7 Other
Adequate provision made for prompt first aid treatment of all injuries likely to be sustained
during the course of the work.
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(2) The results that will constitute success for each test;
(3) Responsibilities of both the Bidder and Client’s representatives during each test; and
(4) A cross-reference to which contract requirements from the Compliance Matrix are
being addressed by each test procedure.
The ATP shall include an updated Compliance Matrix to include the test relevant stage
at which each contract requirement will be demonstrated; and a cross-reference to the
test procedure(s) that serve to address each contract requirement.
The ATP shall be submitted to Client at least three weeks in advance of any intended
testing.
The ATP shall incorporate the following distinct testing stages for each deployment
stage:
(1) Prototype Approval Tests (PAT);
(2) Factory Acceptance Tests (FAT);
(2) Installation Acceptance Tests (IAT);
(3) Pilot Test (PT);
(4) System Acceptance Tests (SAT); and
(5) Burn-In Tests (BT).
Prototype Approval Test to be conducted only on the customised equipment for their
design and compliance to functional specifications. PAT shall be completed before
conducting FAT and only after approval of PAT by Client representative, the equipment
shall go in production. PAT shall be witnessed by Client’s representatives (Client staff
and/or designated support consultants).
FAT shall be conducted before the equipment and software is shipped to Client for
installation, and deficiencies shall be rectified before shipping to Client for installation.
FAT shall be witnessed by Client’s representatives (Client staff and/or designated
support consultants).
IAT shall be conducted after each installation of each equipment type, and deficiencies
shall be rectified before the initiation of SAT. IAT may be witnessed by Client
representatives (Client staff and/or designated support consultants).
The Bidder shall conduct pilot testing for meeting Client business requirements before
rolling out the complete system.
The pilot will be run for four weeks to study any issues arising out of the
implementation. Based on Client feedback for incorporating changes as required and
appropriate. Client
Bidder shall train staff involved in the Pilot implementation.
The pilot will be evaluated on the following evaluation factors:
o A minimum of three signalized intersections.
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14. Training curricula must meet all training requirements and indicate course content,
training time requirements, and who should attend.
15. Training curricula must be provided to BSCL for review a minimum fifteen (15) days
prior to commencement of equipment installation. Level of competency required to pass
course examinations must be determined by BSCL.
16. As a minimum, training should be provided on the following:
a) CoSiCoSt Signal System Software (2 sessions, max 20 people each);
i. This training should include instruction on features, data analysis and
report generation.
b) CoSiCoSt Adaptive Features and understanding (2 sessions, max 20 people
each)
i. Design, installation, calibration and fine tuning of the CoSiCoSt system
c) CoSiCoSt Traffic Signal System Software Review (2 sessions, 20 people each);
i. This training must review the material presented in the initial course,
allowing people to learn and ask questions after having used the software
for a period of time. The course can be half as long as the first course,
and should be 2 to 3 weeks later.
17. System Administration and Maintenance Training (2 session, 10 people).
The Bidder shall provide brief refresher versions of each training course to the original trainees
about three after System Acceptance (SAT), in addition to above, at no additional cost.
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a) The Bidder shall warrant that it has good title to the system and its components
and the right to sell to Client, free of any proprietary rights of any manufacturer
(if the Bidder is not the manufacturer) or other party, and free of any lien or
encumbrance.
b) The Bidder shall warrant that it has good title to all system software or that it
has the right to license the use of such software, or both, free of any proprietary
rights of any other party and free of any other lien or encumbrance.
c) The Bidder shall warrant that all installation work and all system hardware
furnished by the Bidder, including but not limited to all such work and system
hardware provided by Bidders or other Bidders or manufacturers, shall be fit for
their intended purpose, and shall be of good quality and free of any defects or
faulty materials and workmanship for the project period.
d) The Bidder shall warrant that all installation work and system hardware and
software shall perform according to the specifications throughout project period.
e) It is recognized that the original manufacturers’ or Bidders’ warranties may
expire before the end of the warranty support period. The Bidder must therefore
provide extended warranties for all such products or equipment (software,
hardware, spare parts) and must assume full responsibility for replacement or
repair for the duration of the warranty support period, the full cost of which shall
be included in the contract price.
f) All warranties and guarantees of Bidders, manufacturers and Bidders with
respect to any such work and system hardware shall be obtained by the Bidder
for the benefit of Client regardless of whether or not such warranties and
guarantees have been assigned or transferred to Client by separate agreement.
The Bidder shall fully enforce such warranties and guarantees on behalf of
Client.
g) During the Warranty period, the Bidder shall train the staff (or designated
agency of the Client) on System maintenance, who shall take over the on-site
maintenance activities post project period. The exact plan of transition and the
roles of responsibilities of various parties shall be provided in the exit
management plan.
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4. Should any component have a greater than 20% failure rate during the warranty and
post-warranty period, all components of that type shall be replaced.
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which they are introduced. All the ancillaries needed to provide a finished functional product
shall also be included.
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benefits of, and the reasons behind, the deviation should be prepared and presented in order that
the Client may make an informed decision on the matter.
The Bidder shall provide several drawings along with the traffic signal design. Traffic signal
design shall follow specifications in this document. If there is any discrepancy between
information presented in different sections, the information in the current section (design
specifications) shall prevail.
At a minimum the traffic signal design drawings shall specify the location of the following
elements:
1. Traffic signal heads
2. Traffic signal cabinet
3. Traffic signal poles
4. Traffic signal conduits and pull boxes
5. Detection system
6. Other installed intersection technologies
At a minimum the traffic signal design drawings shall provide the following information:
1. Electrical circuit schedule/table
2. Pole schedule/table
3. Detector assignment schedule/table
4. Phasing Diagram
5. Pole foundation
6. Traffic controller foundation
7. Conduit and pull boxes installation
Traffic signal drawings shall be supplemented with any necessary documents to comply with
requirements in this specification. The Bidder shall submit the traffic signal design drawings
for BSCL’s review and approval.
General Requirements
1. Bidder shall supply all the hardware, software, labour and ancillaries required to
deliver a finished functional product including: adaptive traffic signals and detection
system.
2. Supplies shall fulfil all the specifications on this document, independently of the
sections in which they are introduced.
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3. All equipment shall support appropriate input voltage based on the connected systems.
4. All the equipment shall be able to sustain ±15% fluctuation in voltage supply
5. All the equipment shall be surge protected and shall have protection from EMI
interference
6. All the equipment shall be properly earthed and grounded. Handling of all system
earthing needs is completely the BidderBidder’s responsibility. The earth resistance
shall not be more than 1.0 ohm
7. Bidder shall optimize the equipment requirements (slave controllers, poles and solar
panels/systems with due consideration to IRC guidelines and visibility & safety at the
intersection.
9. All the equipment shall work over an operating temperature range of -10°C to
+55°C. Relative humidity of 10 to 95%, non-condensing.
10. All the outdoor equipment shall conform to IP65 standards and be rated for a
ruggedized environment operation
11. The Bidder solution shall consist of open standards and protocols to ensure that the
Client can connect to the Central Control (ICOMC) or easily integrate in future to
other solutions if the Client feels the need.
13. Communication System shall be provided by the Bidder from ICOMC to the traffic
signal controllers using connectivity from a Class A Telecom service provider.
Minimum 1Mbps wired connection shall be provided between each intersection
and ICOMC to backhaul the video feeds and the data between the intersection and
the Control Centre for the entire duration the contract. Client has the right to utilize
this connectivity for connecting ICOMC and other ITS devices not procured as a part
of this contract
14. The Bidder solution architecture shall be open, interoperable and scalable.
15. The Bidder solution shall follow the model framework of cyber security requirements
set for Smart City (K-15016/61/2016-SC-1, Government of India, Ministry of Urban
Development).
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System Requirements
16. The traffic signal shall provide standard red-amber-green operation to assign
movement right-of-way, and shall provide adaptive, actuated and fixed time operation
17. The overall architecture of the system shall be a client/server design based on a
distributed open architecture concept.
18. ATSC processing shall be distributed and “open” communications protocols and be
used for all interfaces between controllers and ICOMC. The exception is with respect
to the support of controller-specific custom Management Information Database (MIB)
required to support signal priority operations, or other functionality available from the
controller supplier.
19. The ATSC shall include multi-user commercial database software, PostgreSQL,
Microsoft SQL2008, with Server 2010 or newer.
21. All computers used by the ATSC shall be able to be added to the existing BSCL
Windows Domain structure without losing any functionality of the ATSC. The ATSC
shall not require changes to the existing domain structure other than the addition of
computer and users accounts that might be incidental to the installation and
maintenance of the ATSC.
22. The software shall allow for the exchange of files with common spreadsheet products
(Microsoft Excel and Access), Geographic Information Systems (GIS) and databases.
23. From the start, the ATSC shall be capable of managing up to 200 field devices (signal
controllers) with no reduction in processing speed. Expansion shall require only the
addition of off-the-shelf hardware components, software replication, software
reconfiguration, and/or an expanded database without additional licensing.
Electric & Solar Powered Wireless Traffic Signals Vehicle Actuated Fully
Adaptive
24. Traffic Signals designed for working in wireless/wired medium using WiTrac
Master & Slave Controller for running the signal. If wired connection is provided,
the wiring shall be done by bidder using trenchless technology including cost of
all machineries and materials and taxes without any cost implication to Client.
25. The controllers shall be powered through solar power with 72 hours power backup.
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26. The Master Controller shall be a vehicle actuated road traffic Signal Controller, capable
of operating the Slave Controllers and Signal lights over wireless medium having
Inbuilt GPS module for time synchronization, USB port and RS232 debug port for
status monitoring.
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33. Controller shall provide through solid state devices, 16 outputs per Master and Slave
controller (scalable from 32 to 256 outputs).
34. The police control panel on the Controller shall support switches for Lamp OFF, Flash,
Auto/Manual, Manual Advance & 4 Hurry Calls.
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38. The signal heads shall be as per the low power requirements as specified by CDAC for
solar powered signal system. The specific details are as follows:
(a) 300mm RED LED aspect 24 V DC with inbuilt voltage / current regulator
400 mA Max. including dust and water proof Polycarbonate housing and
clamps
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(b) 300mm AMBER LED aspect 24V DC with inbuilt voltage / current regulator
400mA Max. including dust and water proof Polycarbonate housing and
clamps
(c) 300mm GREEN ARROW LED aspect 24V DC with inbuilt voltage / current
regulator 200 mA Max. including dust and water proof Polycarbonate
housing and clamps
(d) 300mm PEDESTRIAN LED aspect - 2 in 1 Pedestrian Red Man standing and
Pedestrian Green man walking with Multi color Display for pedestrian
timing. In Metal body of 320 mm x 320 mm minimum display area.
39. The Bidder shall install traffic signal heads and other traffic control fixtures including
signs and camera detectors on the signal support as per the Pole Schedule on the
Drawings.
40. Drill holes needed for the installation of traffic signal heads shall be further protected
by a rubber grommet.
41. All the wiring shall be colour coded according to local Indian electrical codes.
42. Conductors within poles, pulling boxes or traffic signal cabinets shall be neatly
arranged and shall be cabled together with self-clinching nylon cable ties or other
method approved by the owner’s engineer.
43. Traffic signal heads shall be plumb and securely attached with all fittings so they
present a neat appearance. All traffic signal heads shall hang at the same elevation.
44. All signal heads shall be covered with burlap bag or opaque plastic/vinyl bags while
mounted and not in operation. Inoperative signals on roads open to the public shall
always be covered. Tilting the signals upward is not an acceptable alternative to
covering the heads.
45. The Wi-Trac Master controller cabinet is to be installed at the place indicated on the
traffic signal design drawing approved by BSCL.
46. All schematic wiring diagrams of the Master & Slave controller units and auxiliary
equipment, all cabinet diagrams and all operation manuals shall be submitted at the
time the controller assemblies are delivered. The diagrams shall show in detail all
circuits and parts.
47. Conductors within the traffic signal cabinets shall be neatly arranged and shall be
cabled together with self-clinching nylon cable ties, or other similar equal method.
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50. Traffic Signal Controller Cabinets shall have space to accommodate traffic signal
hardware and other intersection based Pan City proposal needs (such as hardware for
red-light enforcement, surveillance cameras, switches, emergency pre-emption
equipment, etc.).
52. It is expected that part of TSP roadside components will be installed at the traffic signal
cabinet. Bidder shall ensure that the proposed traffic signal cabinet have enough room
to allocate TSP components
54. Solar Panels and power back up of 72 Hours - quantity of solar module and battery
bank to be calculated keeping in view complete intersection load with Power Backup.
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56. The traffic blinker lights are proposed in strategic locations as a warning light to warn
motorists of a school/hospital/market zone/road merging, ahead to control speed of the
moving vehicle. The blinker lights shall provide the following:
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Visual indication: Indicator for call Register (Big push button unit having 2
Light Indicators for pedestrian signals & 1 for Call confirmation Indication
(call registration /wait)
Audio Indication: Beep buzzer (in selective models)
Working voltage: 12 Volts DC
Body Material: Plastic / Metal MS Powder coated.
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59. Equipment
The essential equipment for the system’s function will comprise of the following items:
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In the Actuated mode the signal sequence and timings are controlled by
Pedestrian Call detectors.
In the manual mode the signal stage is made stationery and it advances to the
next stage on operation of the manual Push Button. A minimum interval of 3
seconds is fixed to avoid accidents
In the Automatic mode the system operates as a Fixed Time signal.
The sequence runs at pre-set time of stages as under:
Blink Mode – flashing of amber and Pedestrian Red.
Detection - Cameras
65. The system architecture shall fully support Ethernet networking of system components
through a variety of industry standard and commercially available infrastructures.
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66. The machine vision system hardware shall consist of three components:
(a) A camera based vehicle detection shall be provided consisting of black &
white CMOS technology detection camera, 640x480 resolution, 20 FPS
minimum frame rate.
(b) a modular cabinet interface unit
(c) a communication interface panel.
67. The lens type shall be wide angle lens for stop line detection up to 4 lanes minimum
68. The server and client applications shall be hosted on the ATSC server that are used to
program and monitor the system components.
69. Both streaming video and data communications shall be available, and monitoring shall
be possible from a remote workstation.
70. Minimum 16 virtual loops per camera for vehicle presence detection shall be available
73. Facility shall be provided to assign detection output to multiple zones (using logical
functions: AND, OR)
76. IP65 protection housing shall be provided with integrated rain/sun shield window in
glass
77. High quality rust-free mounting and bolts shall be provided suitable for outdoor
conditions.
78. The real-time performance shall be available for observation by viewing the video
output from the sensor with overlaid flashing detectors to indicate the current detection
state (on/off).
79. Placement of detection zones shall be by means of a laptop with the Windows 10
operating system, a wireless keyboard and a wireless mouse. The laptop’s monitor
shall be able to show the detection zones superimposed on images of traffic scenes.
80. The detection zones shall be created by using a mouse to draw detection zones on the
Laptop’s monitor. Using the mouse and keyboard it shall be possible to place, size, and
orient detection zones to provide optimal road coverage for vehicle detection. It shall
be possible to download detector configurations from the Laptop to the field device.
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81. The computer's mouse and keyboard shall be capable to edit previously defined detector
configurations to permit adjustment of the detection zone size and placement, to add
detectors for additional traffic applications.
Poles
82. Standard GI Standard Signal Pole with support structure for Solar Panel
(a) Dimension
Length - 6000 MM
Pole diameter - 114 MM
Pipe Wall thickness - 3 MM
(b) Base Plate
(c) Paint
Color-Galvanized Natural Finish.
83. Vertical GI Cantilever pole with support structure for Solar Panel
6.50 Meters long Pole (minimum clearance from road level) having diameter
125 mm with a base plate is 300 x 300 x 20 mm. Pole sheet thickness is
4mm, with a suitable Arm length:
For 2 lane Road 3 mtrs – ARM
For 3 lane road 4.5 mtrs – ARM
For 4 Lane Road 6 mtrs – ARM
With a thickness of 4 mm having a dia of 80mm, with suitable foundation
accessories i.e. 4xM-25 x 850mm with junction box in pole. (With Steel
Rope).
More than 6500 mm above ground level including Foundation
84. All signal poles shall be placed a minimum of 0.50 meters from face of the pole to the
edge of the pavement. Poles shall be as close to the intersection as practical to allow
other attachments such as pedestrian equipment.
85. Poles shall not be disrupting pedestrian crosswalk and/or sidewalks and shall consider
any restrictions or constraints derived from utility clearances requirements.
86. Traffic signal poles and their foundations shall be able to withstand a 3-second gust of
145 to 240 km/h with all the equipment mounted including but not limited to traffic
signal heads, pedestrian heads, solar panels, controller, battery bank, traffic signs, street
name, TSP equipment, and detection equipment.
87. Traffic signal poles shall be designed to endure a life cycle of 20 years. The make
of steel of the poles should be of Tata, Sail, Jindal.
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88. The hand holes shall be adequately reinforced and shall be properly covered.
89. The selection of Signal pole/Cantilever/Gantry must be based on providing the signal
heads in the center of the carriageway for the movement. In addition, general practices
in India of using Signal Pole as primary and Cantilever as secondary must be followed;
except if a signal pole satisfies the requirement better for a given location. Bidder’s
design must provide the details and approval needs to be obtained from the Client on
these designs before proceeding to installation.
90. Bidder shall supply and mount all poles (Standard cantilever/Gantry type) and mast
arms (to cover the traffic lanes as per site) needed to support traffic and pedestrian
signal heads, TSP equipment and detection equipment.
91. Bidder shall build the foundations needed for mounting poles and pedestal. Materials,
labour, and equipment needed to build up foundations shall be included in the proposal
92. Poles shall include provision for electrical constructions in the form of holes and hand
holes of adequate size positioned at least 0.3 meters above the base plate and at the mast
arm mounting level.
94. Bidder shall build up traffic signals in accordance with approved design an in
compliance with specifications contained in this document.
95. Existing electrical systems (traffic signal and street lighting) shall be kept in effective
operation during the progress of the work, except when shutdown is authorized by the
Owners Engineers.
96. Owners Engineer shall be notified prior to performing any work on existing systems.
Notice to the local traffic enforcement agency shall be issued and delivered prior to any
operational shutdown of a traffic signal.
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97. All the construction materials will comply with applicable norms and regulations.
The make of cement shall be of ACC, Ultratech, JK ,JP ,Birla, Ambuja/India
Cement.
98. No above ground work, except service equipment, shall be performed until the Bidder
has all materials on hand to complete the task.
99. The vendor shall repair any damages that are incurred during construction.
100. The dismantling, removal and transportation of existing traffic signals is the
responsibility of the bidder.
101. Any permissions, Right of Way (RoW) charges to be paid to the Municipal authorities
shall be in the scope of the Bidder. The client shall only facilitate the necessary
permissions.
102. Bidder shall include in the proposal the cost of building all civil works including
foundations for poles, pull points, manholes etc.
103. The excavations required for the installation of foundations, conduit, and pulling boxes
shall be performed in such a manner as to avoid any unnecessary damage to streets,
sidewalks, landscaping and other improvements. The trenches shall not be excavated
wider than necessary.
104. The location of existing detectors, conduits, pull boxes and other facilities shall be
determined before using any tools or equipment that may damage those facilities
105. All excavations shall be filled, and sidewalks, pavement and landscaping restored.
107. In unpaved areas, a raised pad of portland cement concrete of the size shown on the
plans shall be placed in front of each traffic controller cabinet.
108. Tops of foundation for poles, and traffic signal cabinets shall be finished to curb or
sidewalk grade or as directed by the owner’s engineer. Conduit ends and anchor bolts
shall be placed in proper position and at proper height, and anchor bolts shall be held
in place by means of rigid top and bottom templates. The bottom template shall be made
of steel
109. Welding shall not be performed on any portion of the body of high-strength anchor
bolts, anchor bars or studs.
110. Poles shall be plumbed by the Bidder so that they are vertical when viewed from all
directions. The plumb will be checked by the owners’ engineer and the Bidder shall
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make any adjustments which are necessary by installing levelling shims as required
around the anchor bolts.
111. Traffic signal design shall specify the location of conduits and junction boxes needed
to install and operate all the traffic signal equipment including power supply,
communications equipment, traffic signal heads, detectors, transit signal priority
equipment, and cabinet equipment.
112. Conduit design shall ensure that underground ducts and wiring are not damaged by
heavy vehicles.
113. Bidder shall supply all material, labour and equipment needed in the construction of
conduits and junction boxes required by the traffic signals, detection system, and TSP
system.
114. Junction boxes shall be of non-ferrous metal and shall be of suitable sizes. Junction
boxes shall have a removable cover equipped with cap screws to facilitate removal of
the cover after sealing.
115. Conduit shall be of the sizes shown on the Bidder’s design drawings approved by
BSCL.
116. The excavations required for the installation of conduit and pulling boxes shall be
performed in such a manner as to avoid any unnecessary damage to streets, sidewalks,
landscaping and other improvements.
117. The trenches shall not be excavated wider than necessary for the proper installation of
conduit and pull boxes.
118. Excavation shall not be performed until immediately before installation of conduit and
pulling boxes
119. The material from the excavation shall be placed in a position that will not cause
damage or obstruction to vehicular and pedestrian traffic nor interfere with surface
drainage.
121. The bottoms of pull boxes installed in the ground or in sidewalk areas shall be bedded
in crushed rock and shall be grouted prior to the installation of conductors
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122. Trench Marker Tape shall be installed to indicate the existence of electrical wire below
123. Conductors shall be run in conduit, except overhead and temporary installations, and
where conductors are run inside poles
124. The Bidder shall obey all applicable environmental regulations during construction
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126. The ATSC Graphical User Interface (GUI) shall provide the operator with a graphical
operating environment commonly found on today’s desktop computers. The GUI shall
use Microsoft Windows programming standards to manage the window’s workspace
environment.
127. The GUI shall be easy to use while providing a fast and efficient way to control and
monitor the ATSC in real time.
Map Display
129. The ATSC shall have the Bhubaneswar Metropolitan region map display.
130. The status of every signalized intersection within the display area (on-line or faulty –
flash, all out, communication failure, pre-empt, coordination status, etc.) shall be
provided on the map.
131. Each signalized intersection shall be displayed on the map. The map displays shall
have pan and zoom capabilities.
132. The current phase status of the intersection shall be displayed to the operator when the
cursor is placed over the associated icon on the map display.
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133. The signalized real-time intersection information presented on the map shall be
automatically adjusted based on “zoom level”.
As an example, at the overview level the map display can provide status information
(e.g. online or offline). As the operator zooms in to an area there is an increasing
amount of information provided on the main map display (e.g. current phase green,
and type of fault). Additionally, the intersection mode of control shall also be shown
on one of the levels. Zoom level ranges shall be configurable.
134. The ATSC operator shall be able to quickly access a geographic area/operating agency
of the map.
As an example, the ATSC operator can select from a pull-down menu a geographic
area/operating agency. Once selected the main map will quickly move to this area.
135. The ATSC shall have the capability of maintaining the user defined map area display
upon logging off. The system shall be able to save up to 5 different user defined map
area settings.
136. The ATSC shall be able to monitor control areas (groups of co-ordinated signalized
intersections) that are up to 20 signalized intersections.
137. The background map shall be in satellite imagery, shape files, vector base, and DWG
format.
Intersection Display
138. The intersection level graphics shall be based upon the library of intersection drawings
(e.g., standard four-legged intersections, standard tee intersection, five-legged
intersection, six legged intersection etc.) provided as part of the ATSC software or
aerial photographs. System inputs and outputs shall be able to be displayed on the
intersection graphic.
139. The ATSC software shall have the ability to display geometrically correct intersection
diagrams.
140. The ATSC operator shall be able to click on a signalized intersection on the main map
to access an intersection map display.
141. The ATSC shall be able to display up to five individual intersection displays
simultaneously as separate displays or tiled windows.
142. The intersection display shall provide real time information on up to 20 cycles
including all the phases/stages within the cycle.
143. The intersection display shall provide real time detector information.
144. The intersection display shall provide a minimum of 32 detectors per intersection.
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145. The ATSC shall have the capability to view all field controllers on the intersection
display. The intersection display shall provide at a minimum, type, version of
firmware, signal identification number and IP address of the controllers in the field.
The Bidder shall identify other inventory data elements that are available in their
system.
146. The ATSC operator shall be able to place a demand on the detectors or phase from the
intersection display.
147. A library of symbols shall be available to help construct the intersection display. The
ATSC operator shall be able to import and export customized graphical icons to the
library and to import, export, and copy/paste entire intersection drawings.
148. The system operator shall be able to select a predetermined group of signalized
intersections for monitoring. The group monitoring and control shall allow the
operator to monitor the current green of each signalized intersection in the group.
149. The operator shall be able to dynamically select signalized intersections from the GUI
to be grouped for monitoring and control purposes.
150. The ATSC software shall have the ability to display geometrically correct intersection
diagrams.
Other Features
151. In the future, multiple ITS devices may be available at many signalized intersections.
The ATSC does not need to directly communicate with each of these ITS devices.
However, it shall provide the ability for the map display to include a layer that has ITS
devices associated with each signalized intersection presented as a symbol. When the
operator “clicks” on the symbol, a hyperlink launches the ITS application and
connects to the specific ITS device.
152. All real-time dynamic data that are to be displayed on a graphic map shall be refreshed
as frequently as the feedback data are being returned from the field equipment.
If feedback data are not received from the field because of higher priority
communication, a message shall be displayed to the operator of the affected display.
153. All static displays shall be designed and developed in such a way to ensure
instantaneous redraw of the graphic display. This display includes the background
map and the real-time feedback data.
The system map shall be updated on a real-time basis (1 second increments) under
normal operations.
154. The operator shall be able to open and view multiple windows, including multiple map
views and multiple text displays.
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155. The ATSC shall generate the timing plans on the fly that can interface with traffic
simulator such as VISSIM.
Database Transfers
156. Uploading and downloading data from traffic signal controllers shall require
confirmation from the user prior to implementing the command.
As an example, prior to the controller download, the ATSC prompts the user to
confirm that the user wants to download the data. After the user confirms that they
want to download the data, the ATSC then performs the download.
157. Any changes made to the database shall be dated and time stamped, and an operator
note of the change shall be logged.
These notes are required to describe the purpose of the change, and shall be visible to
the operator.
158. The ATSC shall have a process to compare data in the central ATSC with the field
controller. The ATSC shall highlight data that is different between the ATSC and field
controller and alert the user. The operator will then have the option of selecting either
database and completing the function (either downloading from the ATSC to the
controller, or uploading from the controller to the ATSC).
159. The user shall be able to add notes for each device (i.e., maintenance notes, etc.).
As an example, the user shall be able to describe operational changes made prior to
implementing the changes. The Bidder shall describe this process in more detail as
part of their submission.
160. The ATSC shall have the capability of permanently archiving controller databases.
These archive controller databases shall be accessed and restored through the ATSC.
The archived data shall be stored with a time stamp, operator ID, and operator report.
161. The ATSC shall have an ability to generate entire or select information to report from
the archived historical database. A generated report shall have the ability to save as an
industry standard tool including as a PDF document.
162. Database generation of traffic control operations shall include safeguards to preclude
unacceptable or conflicting intersection operation. These safeguards shall, at a
minimum, include range-checking, timing plan verification, and conflicting phases.
These discrepancies shall be easily distinguishable.
163. The ATSC shall have the ability to upload or download part of the controller database
(as opposed to the entire database). As an example, download only intersection split
data.
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164. The ATSC shall have the ability to “copy” and “paste” content from one signalized
intersection database to another. For example, time-of-day schedule can be copied
from a single controller and pasted to other intersections.
165. The ATSC shall have the ability to enact upload/download operation both by operator
command and by schedule. The ATSC shall have the ability to upload from or
download to individual intersection or groups of intersection, as the operator or the
schedule requires.
166. Uploading and downloading to/from the field shall be completed for the full system,
by section, or by individual field equipment as defined by the user. Upon downloading
or uploading the full or partial data base, any discrepancies between the data base and
the traffic signal controller shall be identified and the operator alerted. ATSC shall
schedule upload and download.
167. Interruptions during the upload/download process shall result in the cancellation of
the action. The ATSC shall have the capability of only accepting complete database
uploads/downloads.
168. Additionally, the system shall have the capability of reverting back to previous
versions of the data base at the request of the user.
169. The ATSC shall store all the operating parameters of the controller in a format
readable by SQL queries. Storing controller parameters as a data hash or a binary
large object (BLOB) will not be acceptable.
170. The ATSC shall support, before System Acceptance, NTCIP or equivalent
communications protocol or any equivalent protocol that is acceptable to signal
control manufacturers in India. Centre-to-Field, Centre-to-Centre, Field-to-Field
communications shall all be supported through open, standard protocols by the ATSC
system.
171. The ATSC shall have a controller interface that is user friendly and intuitive. A help
menu, specific to the controller shall be provided with the ATSC - controller interface.
172. The operating system/ application software shall support a multi-terminal, multi-user
interface from multiple locations.
173. The ATSC software shall provide the ability to control and limit user access. This
shall apply to executable files as well as text files and database files. User privileges
shall be definable for a geographic area, time of day, and by device ownership
(jurisdiction).
174. User privileges shall also be definable on a functional level. This shall allow for
different levels of user access to system features and functions. The system
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administrator level shall have full access to the system as well as the capability for
maintaining user account passwords and privilege level masks.
175. Before gaining access to the ATSC, the operator shall be required to enter an operator
identification code. The software shall validate the code against an encrypted database
of authorized operators. Successful completion of the login shall result in an execution
of a session start-up procedure.
176. The start-up procedure shall establish the privileges, object menu options, windows,
and tools an operator may utilize. Any functions that an operator does not have access
to shall either not be shown or be greyed out so the operator can easily distinguish
what functions for which the operator has access.
177. The level of control a particular user has shall be dependent on the level of permission
that is granted. User access privileges may be categorized, as a minimum, as:
179. Mobile Device Access: It is desirable that remote access be established through mobile
devices such as tablets, smart phones (minimum access by Android and iOS).
The same system access requirements (i.e., user name and password) for the full
system should be used to remotely access the system from these devices.
180. Portable Computer Software: The Bidder’s ATSC software shall run on portable
(Laptop) computers. Such software shall be capable of performing all operator-
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Control Modes
181. The ATSC software shall communicate to the traffic signal controllers at the
signalized intersections on an individual, section, or system-wide basis.
182. Commands manually entered from ATSC such as change to free, flash, or the manual
implementation of a timing plan shall be captured by the system and record what
change was made, who made the change, when it was done, and shall record operator
comments.
183. All traffic signal controllers shall be capable of being monitored on a real time basis
by the ATSC software. The ATSC software shall be capable of second-by second
monitoring.
In addition, the system shall be configurable so that communications can occur less
frequently, if desired (i.e. if limited by available communications system capacity).
184. The ATSC Software shall operate unattended 24 hours per day, seven days a week,
without requiring an operator to be logged into the system.
185. The ATSC software shall include all of the following control modes, which are
implemented by time of day schedule, and operator-selectable from the Graphical
User Interface (GUI):
Manual Control
The operator shall be able to manually override the plan that the system, section or the
individual traffic signal controller is currently operating. Manual selection of timing
plans shall have a higher priority than all other modes of plan selection. The manual
override shall terminate automatically at the end of the operator specified time or be
capable of being set as manual with no specified termination time (requiring release
by an operator). When the manual override is terminated, the controller shall revert to
its normally scheduled operation. In addition, control areas shall be created, where the
operator can implement a plan at all intersections within a defined group
simultaneously. Manual commands shall be logged and time stamped.
Time-of-Day (TOD)/Day-Of-Week (DOW)
TOD/DOW mode shall have the capability for controlling traffic conditions that occur
regularly, such as peak-period conditions. In this mode, each controller shall
automatically select and implement traffic signal timing plans in accordance with the
defined schedule, locally stored, on a time-of-day, day-of-week basis. TOD/DOW
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plans shall be downloadable to the local traffic signal controller from the ATSC
software.
Signal Priority Operation
The ATSC shall support signal priority operation.
Flash Control
To initiate flashing operation, the traffic signal controller shall be commanded to flash
from the ATSC software. While flash commands shall be allowed from the ATSC to
individual intersection, flash commands shall be prohibited to the system as a whole.
Precautionary and confirmation messages shall be provided to the operator before the
control is implemented.
Free Control
In the free mode of control, the controller shall operate the signalized intersection
without coordination, responding only to detector inputs.
Event Scheduling Control
The ATSC software shall have the capability of scheduling any system command
including all different control modes described in this section.
Action Sets
The ATSC shall provide for significant number of “Action Sets”. Action sets are used
during special events (for example, CM travel). During these events, the operator can
implement an Action Set that is associated with specific intersections. Within this
group, each intersection is issued a specific command /plan to operate during the
period in which the Action Set is active. The command for each intersection may be
different. The Bidder shall describe how their ATSC is able to implement Action Sets.
Once triggered, the Action Set will override any scheduled plans (Central adaptive
system or Local signal controller).
Default Control Mode
At the system start-up, the default control mode shall always be adaptive signal
control.
Traffic Adaptive Control
In adaptive mode, the central command shall be in real-time communication with the
signals and providing changed timings for cycle length, offset and green splits.
186. The ATSC software shall include ability to specify control areas, which are operator-
selectable from the Graphical User Interface (GUI
System Wide Control
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The ATSC software shall be capable of system wide control. An authorized operator
shall be able to control all field devices connected to the ATSC.
Section Control
The operator shall be able to divide the traffic signals into logical control areas that
group signalized intersections for coordination and control purposes. Each control
area shall have the capacity to include, as a minimum, 20 signalized intersections. This
grouping shall be possible by operator command. The operator shall be capable of
assigning or re-assigning a particular intersection to more than one control area by
operator or time of day command.
Time/Date Synchronization
190. ATSC shall provide capabilities for supporting the traffic signal system if the adaptive
control is not found to be efficient in running the intersection:
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General
The ATSC software shall have the capability of scheduling any system command,
with no limitations on the number of commands issued at a particular time.
The scheduling capability shall include time-of-day/day-of-week schedules with a
one-minute resolution. The ATSC software shall automatically assign the schedule for
each day to its corresponding day of week.
In addition, a calendar scheduler shall be used to define which day of week or generic
holiday schedule will be used in lieu of the normal day of week schedule for a
particular day of the year.
Permanent and Temporary Schedules
The ATSC shall have the capability to schedule permanent schedules, and temporary
schedules.
Permanent schedules shall contain the schedule of events for each day of the week and
several generic holidays, as defined by the operator. Functions shall be stored in the
permanent schedule and remain unchanged after they have been executed.
Temporary schedules shall provide the capability of scheduling one-time events in
addition to the events scheduled for the current day. Functions stored in the temporary
schedule shall be deleted following their execution. At any given moment, a one-time
event shall be scheduled to execute any time in the future. The temporary schedule
shall govern over the permanent schedule upon execution.
191. The ATSC software shall be capable of remotely monitoring the real-time phase
returns from each intersection to ensure that it is operating within proper constraints
of the timing plan that is in effect. The ATSC software shall utilize the ATSC database
timing parameters to check against the real-time phase returns.
192. Through compliance monitoring, the error conditions that shall be detected include
the following:
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If running non-adaptive, the traffic signal controller is not using the proper
signal timing plan;
193. In the event the error is detected, an operator alert shall be provided and error recorded.
Failure Monitoring
194. Communications and controller hardware monitoring shall cause the system to fail
individual components when operator-definable error thresholds are exceeded. These
components shall include, at a minimum, intersections and detectors.
195. Upon failure, the ATSC software shall log the event and also display a visual alarm
or alert to the operator.
196. The ATSC software shall continue to attempt communication with the failed
component (if possible).
198. The operator shall be able to disable any component in the system through the user
interface. After which, the software shall not control or communicate with the disabled
component.
ATSC Database
199. The ATSC software shall automatically record signal operations data in the database
and periodically archive the data based on operator controllable configurations. At a
minimum, four (4) weeks of intersection data for each intersection shall be stored on
the ATSC database by the system.
200. If bad data or no data are received from the intersection, the data shall be tagged as
questionable or not available in the ATSC database.
201. In case of failure during a database write process, the database program shall not leave
a partially written block. Any missing blocks shall be tagged as unavailable.
202. The operator shall have the capability to enable or disable the data collection on an
individual intersection basis.
203. The time increment between writing of signal operations data to the database server
and start time shall be operator selectable with a weekly default.
204. The operator shall have the ability to enable or disable archiving on an individual
intersection basis.
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206. The ATSC software shall provide database generation and maintenance. This shall
include loading, modifying, examining, copying, and retrieving the data used to
operate the system. These data include traffic system configuration, timing data,
TOD/DOW schedules (if non-adaptive), traffic responsive, traffic adaptive, Action
Sets, Emergency, TSP, operator databases, and alarm databases.
207. System configuration changes shall be achievable without having to restart the ATSC
software or services.
208. Data entry formats shall be designed for ease of use, by the system operator.
209. All tables in the database shall be printable in a legible format for use by the traffic
engineers and maintenance technicians in the field.
General Logging
210. All ATSC software functions executed by the system shall be recorded in the system
log.
211. The system log shall identify the source of the executed function as being the
scheduler or user, including identification of whether it represents a permanent or
temporarily scheduled function.
212. The traffic system log shall record all traffic related messages that occur in order of
occurrence. As minimum, it shall include the following:
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214. Log messages shall be automatically recorded on the ATSC database servers. To view
the logs, the operator shall be able to filter the messages. An online file of all log
messages shall be un-editable, permanent, and printable.
215. A real-time log of the operators that have logged into or out of the system shall be
provided by the ATSC.
Reporting Capabilities
216. The reporting capability and monitor screen displays shall be obtainable from the same
menu options.
217. The operator shall be able to click on a menu that has the available report names
displayed and choose the display to be shown on the monitor screen.
218. The operator shall be able to print any of these screens to any network printer or a file
at any time during the process by simply clicking a button on the report screen. If
sending to the printer, the text shall be formatted, as necessary, to produce a useable
and legible printout.
219. Unless noted below, the displays/reports shall be available system-wide, by section,
by channel, or by single field device.
220. The ATSC software shall be able to schedule report generation. The ATSC shall be
able to generate all reports with the permanent and temporary scheduler and
selectively output these reports to a printer and/or file and/or email.
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and modes as described in this specification. The report shall be organized by section
control areas, if specified.
The system status screen is a secondary menu allowing the operator to proceed directly
to more detailed information for a particular condition.
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to the controller for implementation. Additionally, the system shall also be able to
support TSD during free operations.
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be continuous until stopped by the operator. The data shall be displayed in an easily
understandable format.
230. The ATSC software shall have the capability to automatically send alert messages to
a mobile phone (text and email) for maintenance personnel upon detecting critical
problems with or within the system.
231. The alerting function of the software shall maintain a database of at least 100 system
event messages.
232. Upon detection of a critical event, which triggers a system event, the designated
operator(s) shall be notified and the alarm message(s) presented. The ATSC shall be
able to recognize the responsible agency (BSCL/Traffic Police/Other) when
configured, and contact the appropriate maintenance personal for the agency.
233. This feature shall be fully programmable allowing designation of operator using a
schedule, by TOD/DOW of operator on-call shifts, and critical event to trigger.
234. The ATSC shall be able to determine whether the alarm is critical (requires attention)
or non-critical (does not require attention).
235. The ATSC shall have a function to acknowledge the alert remotely via email.
236. Additionally, the software shall have the capability to provide notification to
alternative personnel, if the alarm is not acknowledged within a specified range of
time.
237. The software shall have the capability to provide automatic notification via email to
the appropriate personnel when changes are made to the controller database.
Notification for automatic action sets should be sent to the appropriate party.
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Failure Recovery
238. If the ATSC detects a fatal error within one or more of its processes, it shall alert the
operator via an alarm and log a message to the system log.
The ATSC shall then attempt an orderly shutdown of the system.
240. Upon restoration of power and/or server operation the ATSC shall restart and return
to normal operation according to the system configuration prior to failure and current
time of day without user intervention.
244. Workstation shall have an at least 1TB capacity Hard Disk Drive
247. Workstation shall provide at least 1 no. of RS232 port,6 no. of USB 3.0 port and 1 no.
HDMI port.
248. Workstation shall be provided with two numbers (2) dual monitor of at least 19 inch
diagonal size flat screens monitors
249. Workstation shall provide 5MB Graphics card for connectivity to dual monitors.
251. Workstation shall have latest Norton (Symantec) antivirus software installed
252. Workstation shall have all the necessary device drivers installed
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Central Servers
256. Each signalized intersection shall have an environmentally rugged, Layer 2, Gigabit
or higher based Ethernet switch supporting full duplex communications.
257. The Ethernet switches shall be compliant with IEEE 802 specification family for
hardware features implemented. At a minimum, this shall include 802.3u (fast
Ethernet), 802.3z (Gigabit Ethernet), 802.3x (Full Duplex with flow control), 802.3q
(VLAN), 802.3w (rapid spanning tree protocols), and 802.3ad (port trunking).
258. The Ethernet switches shall have a minimum of 12 (ports) 10/100 Base TX or
100BaseFX ports or a combination of the two, respectively, as per the requirements.
259. The Ethernet switches shall interface to the network backbone through 1000BaseFX
interface. This interface shall be as per the network backbone connectivity provided
by the Bidder.
260. All field devices having distance less than 90m from the switch port shall be connected
over 100BaseTX. If the distance between the device and the respective switch port is
greater than 90m, the Bidder shall propose either Ethernet extenders or media
converters (with multi-mode fibre) for connectivity.
261. The Ethernet switches shall be interoperable with other manufactured Ethernet
switches while still achieving all common Ethernet standards.
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263. It shall enable security features in the network switches to disallow any unauthorized
access to the port / network.
265. The Ethernet switches shall support an environmental operating temperature range of
0 degrees C to +60 degrees C with a humidity of 5-95% non-condensing.
266. The Ethernet switches shall have a Mean Time between Failure (MTBF) of greater
than 250,000 hours. The Bidder shall provide supporting documents to confirm this
figure as part of the proposal.
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S.
Key Professional Position Qualification Requirement
No
Degree in Engineering/Planning with at least 10 years of
experience in all aspects of project handling,
implementing similar ITS procurements including signal
1 Project Manager systems. Should have excellent project management
skills and should be able to communicate in English.
Should have participated in at least five qualifying
projects as mentioned in the RFP.
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The total contract period shall be for 93 months (including 9 months for system deployment
and achieving operational acceptance). However, the actual Maintenance Period will be
counted as 84 months from the date when the operational acceptance of the system is achieved
by the Bidder. The Post Warranty Period will start after completion of the DLP / Warranty
Period.
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Section 6 – Standard Form of Contract
TABLE OF CONTENTS
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Section - 6
Project Name: Implementation of Smart Solution Projects under Smart City Project in
Bhubaneswar City
Name of Assignment:
Supply, Installation, Commissioning and Maintenance of Adaptive Traffic Signal Control
System
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I. Form of Contract
Project Name:
Supply, Installation, Commissioning and Maintenance of Adaptive Traffic
Signal Control System
Contract No.____________________________
between
and
Dated:
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II. General Conditions of Contract
I. Contract Agreement
BETWEEN
1. Bhubaneswar Smart City Limited, a SPV Company incorporated under the Companies
Act, 1956 and having its principal place of business at 2nd Floor, Block 1, BMC Bhawani
Office Complex, Saheed Nagar, Bhubaneswar - 751007,(hereinafter called “the
Client”), and
WHEREAS the Client desires to engage the Bidder to Supply, Install, achieve Operational
Acceptance of, and support the following Information System Supply, Installation,
Commissioning and Maintenance of Adaptive Traffic Signal Control System in
Bhubaneswar, Odisha, India. (“the System”), and the Bidder has agreed to such engagement
upon and subject to the terms and conditions appearing below in this Contract Agreement.
NOW IT IS HEREBY AGREED as follows:
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Article 4. 4.1 The Appendixes listed below shall be deemed to form an integral
Appendixes part of this Contract Agreement.
APPENDIXES
Appendix 1. List of Vendors
Appendix 2. Categories of Software
Appendix 3. Custom Materials
Appendix 4. Revised Price Schedules (if any)
Appendix 5. Minutes of Contract Finalization Discussions and Agreed-to Contract
Amendments
IN WITNESS WHEREOF the Client and the Bidder have caused this Agreement to be duly
executed by their duly authorized representatives the day and year first above written.
Signed:
in the capacity of [ insert: title or other appropriate designation ]
Signed:
in the capacity of [ insert: title or other appropriate designation ]
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A. GENERAL PROVISIONS
1. Definitions Unless the context otherwise requires, the following terms whenever
used in this Contract have the following meanings:
(a) “Activity” means an activity or action specified in the
Technical Requirements Section, which is to be performed
by the Supplier as a part of the scope of Work.
(b) “Applicable Law” means all laws in force and effect in
India, as on the date of the Contract, or which may be
promulgated or brought into force and effect after the date of
the Contract, including all regulations, rules and notifications
made thereunder and all judgments, decrees, injunctions,
writs, orders, directives and notifications issued by any court
or Authority, as may be in force and effect during the
subsistence of the Contract and applicable to either Party,
their obligations or this Contract, from time to time.
(c) “Affiliates” means, in relation to the Supplier, a Person
who Controls or is Controlled by such Supplier, or a Person
who is under the common Control of the same Person who
Controls such Supplier.
(d) “Authority” means the GoI, GoO or any local authority or
any department, instrumentality or agency thereof or any
statutory body or corporation (to the extent acting in a
legislative, judicial or administrative capacity and not as a
contracting party with the Client or the Supplier) or
commission under the direct or indirect control of the
central, state or local government or any political sub-
division thereof or any court, tribunal or judicial body
within India.
(e) “Breakage Costs” means the amount payable by the Client
to the Supplier that is attributable to the losses, costs,
claims and expenses that have been or will reasonably and
properly be incurred by the Supplier in respect of: (i) any
contracts placed that cannot be terminated, without such
losses, costs, claims and expenses being incurred; and (ii)
any expenditure incurred in anticipation of the performance
of the Services, provided however that the Supplier has
used its reasonable endeavors to mitigate the losses, costs,
claims and expenses incurred, as a result of the termination
of the Contract due to a Client default (as set out in GCC
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3. Governing Law 3.1 This Contract, its meaning and interpretation, and the relation
between the Parties shall be governed by the Applicable Law.
4. Language 4.1 This Contract has been executed in the language specified in
the SCC, which shall be the binding and controlling language
for all matters relating to the meaning or interpretation of this
Contract.
5. Headings 5.1 The headings are for convenience of reference only and shall
not limit, alter or affect the meaning of this Contract.
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9. Corrupt and 9.1 The Supplier shall comply with the Client’s policy in regard
Fraudulent to corrupt and fraudulent practices as set forth in Attachment
Practices 1 to the GCC.
a. Commissions 9.2 The Client requires the Supplier to disclose any commissions
and Fees or fees that may have been paid or are to be paid to agents or
any other party with respect to the selection process or
execution of the Contract. The information disclosed must
include at least the name and address of the agent or other
party, the amount and currency, and the purpose of the
commission, gratuity or fee. Failure to disclose such
commissions, gratuities or fees may result in termination of
the Contract.
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10. Effectiveness of 10.1 This Contract shall come into force and effect on the date (the
Contract “Effective Date”) of issuance of Letter of Award (LOA) to
the Supplier.
11. Commencement 11.1 The Supplier shall submit in writing an acceptance of LOA
of Contract and start the Project with Kick-off meeting no later than the
date specified in the SCC.
12. Expiration of 12.1 Unless terminated earlier pursuant to Clause 18, this Contract
Contract shall expire at the end of such time period after the Effective
Date as specified in the SCC, unless extended in accordance
with this Contract.
13. Entire Agreement 13.1 This Contract constitutes the entire understanding between
the Parties regarding the scope of the System and supersedes
all prior written or oral understandings, offers, agreements,
communication or representations affecting the same subject
matter. It is clarified that the obligations of the Supplier under
the RFP shall continue to subsist and shall be deemed to form
part of the Contract.
14. Change or 14.1 Any change or modification or variation of the terms and
Modifications or conditions of this Contract, including any modification or
Variations variation of the scope of the System, may only be made by
written agreement between the Parties.
14.2 Both the Client and the Supplier may, at any time during the
term of the Contract, propose a variation to the System or
Solution and/or any other provision of the Contract
(Variation).
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(i) The Client may, at any time during the term of the
Contract, instruct the Supplier, by issuing a written
notice, to carry out a Variation (a Variation Order).
Provided that, the Client shall not propose a Variation
which is not technically or financially feasible, such
feasibility being determined in accordance with Good
Industry Practice, or any Variation that constitutes
unrelated work.
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14.10 If due to any reason the Supplier and Client are not
able to finalize a change in the system (ex: including a
hardware component or a software functionality which was
not anticipated earlier), the Client reserves a right to get the
change executed by any other third party. However the
component or functionality being a part of the
comprehensive system, the original Supplier shall have
obligation to support any integration effort required
whatsoever and extend full co-operation to the third party
and the Client
15. Change in Law 15.1 For the purposes of this Contract, “Change in Law” means
the occurrence of any of the following events after the date
of execution of the Contract: (i) the modification, amendment
or repeal of any existing Applicable Law; (ii) the enactment,
promulgation, bringing into effect, adoption of any new
Applicable Law; (iii) change in the interpretation or
application of any Applicable Law by any Authority; (iv) the
introduction of a requirement for the Supplier to obtain any
new approval or permit or the unlawful revocation of an
applicable approval or permit; or (v) the introduction of any
new Tax or a change in the rate of an existing Tax.
Change in Law does not include: (i) any change in the (Indian)
Income Tax Act, 1961 with regard to the taxes on the income
of the Supplier; (ii) any statute that has been published in draft
form or as a bill that has been placed before the legislature or
that has been passed by the relevant legislature as a bill but has
not come into effect prior to the date of the Contract and which
is a matter of public knowledge; or (iii) a draft statutory
instrument or delegated legislation that has been published
prior to the date of the Contract, which is under the active
consideration or contemplation of the GoI or GoO and which
is a matter of public knowledge.
15.2 If, after the date of this Contract, there is any Change in Law
which:
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16. deleted
17. Suspension 17.1 The Client may, by written notice of suspension to the
Supplier, suspend all payments to the Supplier hereunder if
the Supplier fails to perform or is in breach of any of its
obligations under this Contract, including the carrying out of
the Services, provided that such notice of suspension: (i) shall
specify the nature of the failure or breach, and (ii) shall
request the Supplier to remedy such failure within a period
not exceeding thirty (30) calendar days after receipt by the
Supplier of such notice of suspension.
18. Termination 18.1 This Contract may be terminated by either Party as per
provisions set out below:
a. By the Client 18.1.1 A “Supplier Event of Default” means any of the events set out
for below, unless such event has occurred as a consequence of a
Supplier’s default by the Client as set out in GCC Clause 18.1.8, a Change
default in Law or any event of Force Majeure (“Supplier Event of
Default”):
(i) if the Supplier fails to remedy a failure in the
performance of its obligations hereunder, as specified
in a notice of suspension pursuant to GCC Clause 17
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18.1.3 Subject to Clause 18.1.2, and except in case of the event set
out at Clause 18.1.1(iii), if by the end of the cure period, the
Supplier has not remedied the Supplier Event of Default or
taken steps to remedy the Supplier Event of Default to the
satisfaction of the Client, then the Client shall have the right to
issue a termination notice, upon which this Contract shall
terminate forthwith.
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18.1.5 The Client may enter upon the site, expel the Supplier, and
complete the System itself or by employing any third party.
Upon completion of the System or at such earlier date as the
Client thinks appropriate, the Client shall give notice to the
Supplier that such Supplier’s Equipment will be returned to
the Supplier at or near the site and shall return such Supplier’s
Equipment to the Supplier in accordance with such notice.
The Supplier shall thereafter without delay and at its cost
remove or arrange removal of the same from the site.
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18.1.7
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b. By the 18.1.8 A “Client Event of Default” means any of the following events
Supplier for set out below, unless such event has occurred as a consequence
Client’s of a default by the Supplier as set out in Clause 18.1.1, a
default Change in Law or any event of Force Majeure:
(i) if the Client fails to pay any undisputed money due to
the Supplier pursuant to this Contract within forty five
(45) calendar days after receiving written notice from
the Supplier that such payment is overdue;
(ii) if the Client is in material breach of its obligations
under this Contract and has not remedied the same
within forty five (45) days (or such longer period as the
Supplier may have subsequently approved in writing)
following the receipt by the Client of the Supplier’s
notice specifying such breach;
(iii) if the Supplier is unable to carry out any of its
obligations under the Contract for any reason
attributable to the Client, including but not limited to
the Client’s failure to provide possession of or access
to the site or other areas or failure to obtain any
governmental permit necessary for the execution
and/or completion of the System;
(iv) if the Client becomes insolvent or bankrupt or enters
into any agreements with its creditors for relief of debt
or take advantage of any law for the benefit of debtors
or goes into liquidation or receivership whether
compulsory or voluntary; or, if the Client is a
corporation, a resolution is passed or order is made for
its winding up;
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18.1.13In this GCC Clause 18, the expression “portion of the System
executed” shall include all work executed, Services provided,
and all Information Technologies, or other Goods acquired (or
subject to a legally binding obligation to purchase) by the
Supplier and used or intended to be used for the purpose of the
System, up to and including the date of termination.
18.1.14In this GCC Clause 18, in calculating any monies due from the
Client to the Supplier, account shall be taken of any sum
previously paid by the Client to the Supplier under the
Contract, including any advance payment paid pursuant to the
SCC.
c. At Clients’s 18.1.15The Client may at any time terminate the Contract for any
convenience reason by giving the Supplier a notice of termination that refers
to this GCC Clause 18 (c).
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c. Termination 18.1.18If a Force Majeure event affecting any Party subsists for a
for Force continuous period of one hundred eighty (180) days, then
Majeure either Party may issue a notice of termination to the other
Party. Upon receipt of this notice, the Parties shall have a
period of fifteen (15) days to agree on the manner in which the
Contract may be progressed upon cessation of the Force
Majeure event and the variations, if any, required to the
Contract to address the consequences of the Force Majeure
event. If on the expiry of the fifteen (15) day period, the Parties
fail to arrive at an agreement, either Party may immediately
terminate this Contract by written notice to the other Party.
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19.8 For the purpose of this Clause 19: (i) “claim” means any
claim, liability, proceeding, cause of action, action, suit,
demand at law or in equity, in each case brought against
either Party (including by any third party); and (ii) “loss”
means all losses (excluding consequential losses, indirect
losses and loss of profit), damages, liabilities, fines, interest,
awards, penalties, costs (including, reasonable legal costs,
lawyers' and arbitrators' fees), charges and expenses of
whatever nature or howsoever occasioned including any of
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21. General
a. Standard of 21.1 The Supplier shall perform the Work with all due diligence,
Performance efficiency and economy, in accordance with Best Industry
Practices and this Contract, and shall observe sound
management practices, and employ appropriate information
technologies, systems, support, maintenance, training and
other related services or in accordance with Best Industry
Practices. In particular, the Supplier shall provide and
employ only technical personnel who are skilled and
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21.2 The Supplier confirms that it has entered into this Contract
on the basis of a proper examination of the data relating to the
System provided by the Client and on the basis of information
that the Supplier could have obtained from a visual inspection
of the site (if access to the site was available) and of other
data readily available to the Supplier relating to the System
as at the date twenty-eight (28) days prior to bid submission.
The Supplier acknowledges that any failure to acquaint itself
with all such data and information shall not relieve its
responsibility for properly estimating the difficulty or cost of
successfully performing the Contract.
b. Law 21.8 The Supplier shall comply with all laws in force in India. The
Applicable laws will include all national, provincial, municipal, or other
laws that affect the performance of the Contract and are
binding upon the Supplier. The Supplier shall indemnify and
hold harmless the Client from and against any and all
liabilities, damages, claims, fines, penalties, and expenses of
whatever nature arising or resulting from the violation of such
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22. Conflict of Interest 22.1 The Supplier shall hold the Client’s interests paramount,
without any consideration for future work, and strictly avoid
conflict with other assignments or their own corporate
interests.
a. Supplier Not 22.1.1 The Contract Price pursuant to GCC Clause 36shall constitute
to Benefit the Supplier’s only payment in connection with this Contract
from and the Supplier shall not accept for its own benefit any trade
Commissions, commission, discount or similar payment in connection with
Discounts, etc. activities pursuant to this Contract or in the discharge of its
obligations hereunder, and the Supplier shall use its best
efforts to ensure that the Personnel and agents of either of
them, similarly shall not receive any such additional payment.
b. Supplier and 22.1.2 The Supplier agrees that, during the term of this Contract and
Affiliates Not after its termination, the Supplier and its Affiliates, shall be
to Engage in disqualified from providing consultancy related to the
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c. Prohibition of 22.1.3 The Supplier shall not engage, and shall cause its Personnel to
Conflicting not engage, either directly or indirectly, in any business or
Activities professional activities that would conflict with the activities
assigned to them under this Contract.
d. Strict Duty to 22.1.4 The Supplier has an obligation and shall ensure that its
Disclose Personnel shall have an obligation to disclose any situation of
Conflicting actual or potential conflict that impacts their capacity to serve
Activities the best interest of their Client, or that may reasonably be
perceived as having this effect. Failure to disclose said
situations may lead to the disqualification of the Supplier or
the termination of its Contract.
23. Confidentiality 23.1 Except with the prior written consent of the Client, the
Supplier and the Personnel shall not at any time communicate
to any person or entity any proprietory or confidential
information, including information relating to reports, data,
drawings, design software or other material, whether written
or oral, in electronic or magnetic format, and the contents
thereof; and any reports, digests or summaries created or
derived from any of the foregoing that is provided by the
Client to the Personnel; any information provided by or
relating to the Client, its technology, technical processes,
business affairs or finances or any other information acquired
in the course of the Services, nor shall the Supplier and the
Personnel make public the recommendations formulated in
the course of, or as a result of, the Solution subject to:
(a) all Confidential Information shall be identified as
confidential at the time of disclosure;
(b) each party will comply with all applicable export and
import laws and associated embargo and economic
sanction regulations, applicable to either party, that
prohibit or restrict the export, re-export, or transfer of
products, technology, services or data, directly or
indirectly, to certain countries, or for certain end uses
or end users.
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24. Liability of the 24.1 Subject to the exclusions set out in the SCC, the overall
Supplier liability of the Supplier and the Client under this Contract
shall not exceed the Contract Price, provided that this
limitation shall not apply to any obligation of the Supplier to
indemnify the Client with respect to intellectual property rights
infringement.
25. Insurance to be 25.1 The Supplier shall at its expense take out and maintain in
Taken out by the effect, or cause to be taken out and maintained in effect,
Supplier during the performance of the Contract, the insurance set
forth below. The identity of the insurers and the form of the
policies shall be subject to the approval of the Client, who
should not unreasonably withhold such approval.
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25.4 deleted
25.5 If the Supplier fails to take out and/or maintain in effect the
insurance referred to in GCC Clause 25.1, the Client may take
out and maintain in effect any such insurance and may from
time to time deduct from any amount due the Supplier under
the Contract any premium that the Client shall have paid to
the insurer or may otherwise recover such amount as a debt
due from the Supplier.
26. Accounting, and 26.1 The Supplier shall keep accurate and systematic accounts and
Auditing records in respect of the Services, in accordance with
internationally accepted accounting principles and in such
form and detail as will clearly identify all relevant time
charges and costs and the basis thereof.
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27. Time for 27.1 The Supplier shall commence work on the System within the
Commencement period specified in the SCC, and without prejudice to GCC
and Operational Clause 55.2, the Supplier shall thereafter proceed with the
Acceptance System in accordance with the time schedule specified in the
Implementation Schedule in the Technical Requirements
Section and any refinements made in the Agreed and
Finalized Project Plan.
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D. PERSONNEL
28. Description of Key 28.1 The title, agreed job description, minimum qualification and
Experts of each Key Professional to carry out the Work are described
in Appendix 13.
29. Replacement of Key 29.1 Except as the Client may otherwise agree in writing and no
Experts changes shall be made in the Key Professionals without the
prior consent of the Client.
29.3 The client may make a request in writing for the substitution
of a key professional with an equal or better qualification and
experience. On receiving request, the Supplier shall provide
substitution within 30 days of receipt of request for the
respective key professional as agreed in the Appendix-C.
30. Removal of 30.1 If the Client finds that any of the Personnel has committed
Personnel serious misconduct or has been charged with having
committed a criminal action, or if the Client determines that
Supplier’s Personnel have engaged in any corrupt,
fraudulent, coercive, collusive, undesirable or restrictive
practices (as specified in Attachment 1 to the GCC) while
performing the Work, the Supplier shall, at the Client’s
written request, provide a replacement for such Personnel.
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31. Under Contract a) Before 6 months prior to the contract ending, the Supplier
Completion shall fully train Client’s staff or any other agency designated
by Client who is designated to take over the maintenance of
the System.
b) The Supplier shall be responsible for transferring all the
knowledge regarding the Systems, technically and
operationally to enable the new agency/ Client to carry out the
requisite functions.
c) All latest operations & technical manuals, configuration files,
software, licenses, as-built drawings etc. shall be handed over
to Client at least 3 months before contract completion.
d) Client shall release the performance security to the Supplier
only after satisfactory Exit Management is achieved as part of
the project and Supplier is obligated to perform all required
additional functions to facilitate the same for a smooth transfer
of the duties.
e) The parties may, if mutually agreed, extend the contract in
accordance with the terms and conditions as specified in the
SCC.
32. Under Termination a) After termination notice by the Client, the Supplier shall as
for Client’s soon as possible and within 90 days (of Termination Period)
Convenience, fully train Client’s staff or any other agency designated by
Supplier’s Default Client who is designated to take over the maintenance of the
(as per GCC System.
Clause 18 (a) and b) The Supplier shall be responsible for continuing the
18 (c)) maintenance as per the scope of the contract during the
Termination period as per the SLA’s in the Section 5 -
Technical Requirements
c) The Supplier shall be responsible for transferring all the
knowledge regarding the Systems, technically and
operationally to enable the new agency/ Client to carry out the
requisite functions.
d) All latest operations & technical manuals, configuration files,
software, licenses, as-built drawings etc. shall be handed over
to Client within 1 month after termination notice.
e) Client shall release the requisite payments to the Supplier
pursuant to the GCC/SCC Clause 18 to the Supplier only after
satisfactory Exit Management is achieved as part of the
project and Supplier is obligated to perform all required
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33. Assistance and 33.1 Unless otherwise specified in the SCC, the Client shall:
Services (i) Assist the Supplier with obtaining any applicable
permits, including work permits and such other
documents as shall be necessary to enable the Supplier
to perform the Work.
33.2 If requested by the Supplier, the Client shall use its best
endeavors to assist the Supplier in obtaining in a timely and
expeditious manner all permits, approvals, and/or licenses
necessary for the execution of the Contract from all local,
state, or national government authorities or public service
undertakings that such authorities or undertakings require
the Supplier or Subcontractors or the personnel of the
Supplier or Subcontractors, as the case may be, to obtain.
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35. Counterpart 35.1 Unless otherwise specified in the Contract or agreed upon by
Personnel the Client and the Supplier, the Client shall provide sufficient,
properly qualified operating and technical personnel, as
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35.2 The Client will designate appropriate staff for the training
courses to be given by the Supplier and shall make all
appropriate logistical arrangements for such training as
specified in the Technical Requirements, SCC, the Agreed
and Finalized Project Plan, or other parts of the Contract.
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36. Total Value of the 36.1 The Contract Price shall be as specified in the Contract
Contract Agreement.
36.2 The Contract Price shall be a firm lump sum not subject to
any alteration, except:
(a) in the event of a Change in the System pursuant to
GCC Clause 14 or to other clauses in the Contract;
(b) in accordance with the price adjustment formula (if
any) specified in the SCC.
37. Taxes and Duties 37.1 The Supplier is responsible for meeting any and all Tax
liabilities arising out of the Contract in India or elsewhere,
unless it is stated otherwise in the SCC.
37.4 For the purpose of the Contract, it is agreed that the Contract
Price as specified in Contract Agreement is inclusive of all
taxes, duties, levies, and charges prevailing at the date
twenty-eight (28) days prior to the date of bid submission in
the Client’s Country. If any Tax rates are increased or
decreased, a new Tax is introduced, an existing Tax is
abolished, or any change in interpretation or application of
any Tax occurs in the course of the performance of the
Contract, which was or will be assessed on the Supplier, its
Subcontractors, or their employees in connection with
performance of the Contract, an equitable adjustment to the
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38. Currency of 38.1 Any payment under this Contract shall be made in Indian
Payment Rupees.
b) deleted
40. Mode of Billing and 40.1 The Supplier’s request for payment shall be made to the
Payment Client in writing, accompanied by an invoice describing, as
appropriate, the System or Subsystem(s), Delivered, Pre-
commissioned, Installed, and Operationally Accepted, and
by documents submitted pursuant to GCC Clause 49.5 and
upon fulfillment of other obligations stipulated in the
Contract.
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41. Interest on Delayed 41.1 If the Client had delayed payments beyond fifteen (15) days
Payments after the due date stated in GCC Clause 55, interest shall be
paid to the Supplier on any amount due by, not paid on, such
due date for each day of delay at the annual rate stated in the
SCC.
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H. INTELLECTUAL PROPERTY
42. Copyright 42.1 The Intellectual Property Rights in all Standard Software and
Standard Materials shall remain vested in the owner of such
rights.
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42.5 The parties shall enter into such (if any) escrow
arrangements in relation to the Source Code to some or all of
the Software as are specified in the SCC and in accordance
with the SCC.
43. Software License 43.1 Except to the extent that the Intellectual Property Rights in
Agreements the Software vest in the Client, the Supplier hereby grants to
the Client license to access and use the Software, including
all inventions, designs, and marks embodied in the Software.
(a) be:
(i) nonexclusive;
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44. Confidential 44.1 The "Receiving Party" (either the Client or the Supplier)
Information shall keep confidential and shall not, without the written
consent of the other party to this Contract (“the Disclosing
Party”), divulge to any third party any documents, data, or
other information of a confidential nature (“Confidential
Information”) connected with this Contract, and furnished
directly or indirectly by the Disclosing Party prior to or
during performance, or following termination, of this
Contract.
44.2 For the purposes of GCC Clause 44.1, the Supplier is also
deemed to be the Receiving Party of Confidential
Information generated by the Supplier itself in the course of
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in which event the Receiving Party shall ensure that the person
to whom it furnishes Confidential Information of the
Disclosing Party is aware of and abides by the Receiving
Party’s obligations under this GCC Clause 44 as if that person
were party to the Contract in place of the Receiving Party.
44.4 The Client shall not, without the Supplier’s prior written
consent, use any Confidential Information received from the
Supplier for any purpose other than the operation,
maintenance and further development of the System.
Similarly, the Supplier shall not, without the Client’s prior
written consent, use any Confidential Information received
from the Client for any purpose other than those that are
required for the performance of the Contract.
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44.6 The above provisions of this GCC Clause 44 shall not in any
way modify any undertaking of confidentiality given by
either of the parties to this Contract prior to the date of the
Contract in respect of the System or any part thereof.
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46. Project Plan 46.1 In close cooperation with the Client and based on the
Preliminary Project Plan included in the Supplier’s bid, the
Supplier shall develop a Project Plan encompassing the
activities specified in the Contract. The contents of the
Project Plan shall be as specified in the SCC and/or
Technical Requirements.
46.2 The Supplier shall formally present to the Client the Project
Plan in accordance with the procedure specified in the SCC.
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46.5 The Progress and other reports specified in the SCC shall be
prepared by the Supplier and submitted to the Client in the
format and frequency specified in the Technical
Requirements.
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48.3.1 The Supplier shall prepare and furnish to the Project Manager
the documents as specified in the SCC for the Project
Manager’s approval or review.
48.3.2 Within fourteen (14) days after receipt by the Project Manager
of any document requiring the Project Manager’s approval in
accordance with GCC Clause 48.3.1, the Project Manager
shall either return one copy of the document to the Supplier
with its approval endorsed on the document or shall notify the
Supplier in writing of its disapproval of the document and the
reasons for disapproval and the modifications that the Project
Manager proposes. If the Project Manager fails to take such
action within the fourteen (14) days, then the document shall
be deemed to have been approved by the Project Manager.
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48.3.5 If any dispute occurs between the Client and the Supplier in
connection with or arising out of the disapproval by the
Project Manager of any document and/or any modification(s)
to a document that cannot be settled between the parties within
a reasonable period, then, in case the Contract Agreement
includes and names an Adjudicator, such dispute may be
referred to the Adjudicator for determination in accordance
with GCC Clause 20. If such dispute is referred to an
Adjudicator, the Project Manager shall give instructions as to
whether and if so, how, performance of the Contract is to
proceed. The Supplier shall proceed with the Contract in
accordance with the Project Manager’s instructions, provided
that if the Adjudicator upholds the Supplier’s view on the
dispute, then the Supplier shall be reimbursed by the Client
for any additional costs incurred by reason of such instructions
and shall be relieved of such responsibility or liability in
connection with the dispute and the execution of the
instructions as the Adjudicator shall decide, and the Time for
Achieving Operational Acceptance shall be extended
accordingly.
48.3.7 The Supplier shall not depart from any approved document
unless the Supplier has first submitted to the Project Manager
an amended document and obtained the Project Manager’s
approval of the document, pursuant to the provisions of this
GCC Clause 48.3. If the Project Manager requests any change
in any already approved document and/or in any document
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49.4 Transportation
49.4.2 The Supplier will bear responsibility for and cost of transport
to the Project Sites in accordance with the terms and
conditions used in the specification of prices in the Price
Schedules, including the terms and conditions of the
associated Incoterms.
Upon shipment, the Supplier shall notify the Client and the
insurance company contracted by the Supplier to provide
cargo insurance by telex, cable, facsimile, electronic mail, or
EDI with the full details of the shipment. The Supplier shall
promptly send the following documents to the Client by mail
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49.5.2 For Goods supplied locally (i.e., from within the Client’s
country):
The Supplier will bear responsibility for, and cost of, customs
clearance into the Client's country in accordance the particular
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50. Product Upgrades 50.1 At any point during performance of the Contract, should
technological advances be introduced by the Supplier for
Information Technologies originally offered by the Supplier
in its bid and still to be delivered, the Supplier shall be
obligated to offer to the Client the latest versions of the
available Information Technologies having equal or better
performance or functionality at the same or lesser unit prices,
pursuant to GCC Clause 14.
50.4 The Supplier shall provide the Client: with all new versions,
releases, and updates for all Software used in the system
during the Maintenance Period at no additional cost to the
Client.
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51. Implementation, 51.1 The Supplier shall provide all Services specified in the
Installation, and Contract and Agreed and Finalized Project Plan in
Other Services accordance with the highest standards of professional
competence and integrity.
52. Inspections and 52.1 The Client or its representative shall have the right to inspect
Tests and/or test any components of the System, as specified in the
Technical Requirements, to confirm their good working
order and/or conformity to the Contract at the point of
delivery and/or at the Project Site.
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52.4 The Project Manager may require the Supplier to carry out
any inspection and/or test not specified in the Contract,
provided that the Supplier’s reasonable costs and expenses
incurred in the carrying out of such inspection and/or test
shall be added to the Contract Price. Further, if such
inspection and/or test impede the progress of work on the
System and/or the Supplier’s performance of its other
obligations under the Contract, due allowance will be made
in respect of the Time for Achieving Operational Acceptance
and the other obligations so affected.
53. Installation of the 53.1 As soon as the System, or any Subsystem, has, in the opinion
System of the Supplier, been delivered, Pre-commissioned, and
made ready for Commissioning and Operational Acceptance
Testing in accordance with the Technical Requirements, the
SCC and the Agreed and Finalized Project Plan, the Supplier
shall so notify the Client in writing.
53.2 The Project Manager shall, within fourteen (14) days after
receipt of the Supplier’s notice under GCC Clause 53.1,
either issue an Installation Certificate in the form specified
in the Sample Forms Section in the Bidding Documents,
stating that the System, or major component or Subsystem
(if Acceptance by major component or Subsystem is
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54.1.2 The Client shall supply the operating and technical personnel
and all materials and information reasonably required to
enable the Supplier to carry out its obligations with respect to
Commissioning.
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(c) the Client has put the System into production or use for
sixty (60) consecutive days. If the System is put into
production or use in this manner, the Supplier shall notify
the Client and document such use.
54.3.2 At any time after any of the events set out in GCC Clause
54.3.1 have occurred, the Supplier may give a notice to the
Project Manager requesting the issue of an Operational
Acceptance Certificate.
54.3.3 After consultation with the Client, and within fourteen (14)
days after receipt of the Supplier’s notice, the Project Manager
shall:
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or
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54.4.3 In the case of minor components for the System that by their
nature do not require Commissioning or an Operational
Acceptance Test (e.g., minor fittings, furnishings or site
works, etc.), the Project Manager shall issue an Operational
Acceptance Certificate within fourteen (14) days after the
fittings and/or furnishings have been delivered and/or
installed or the site works have been completed. The Supplier
shall, however, use all reasonable endeavors to promptly
remedy any defects or deficiencies in such minor components
detected by the Client or Supplier.
55. Operational 55.1 The Supplier guarantees that it shall complete the supply,
Acceptance Time Installation, Commissioning, and achieve Operational
Guarantee Acceptance of the System (or Subsystems, pursuant to the
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56. Extension of Time 56.1 The time(s) for achieving Operational Acceptance specified
for Achieving in the Schedule of Implementation shall be extended if the
Operational Supplier is delayed or impeded in the performance of any of
Acceptance its obligations under the Contract by reason of any of the
following:
(a) any Change in the System as provided in GCC Clause
14 (Change in the Information System);
(b) any occurrence of Force Majeure as provided in GCC
Clause 65 (Force Majeure);
(c) default of the Client; or
(d) any other matter specifically mentioned in the
Contract;
56.3 The Supplier shall at all times use its reasonable efforts to
minimize any delay in the performance of its obligations
under the Contract.
57. Defect Liability 57.1 The Supplier warrants that the System, including all
Information Technologies, Materials, and other Goods
supplied and Services provided, shall be free from defects in
the design, engineering, Materials, and workmanship that
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57.9 The Supplier may, with the consent of the Client, remove
from the site any Information Technologies and other Goods
that are defective, if the nature of the defect, and/or any
damage to the System caused by the defect, is such that
repairs cannot be expeditiously carried out at the site. If the
repair, replacement, or making good is of such a character
that it may affect the efficiency of the System, the Client may
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If such part fails the tests, the Supplier shall carry out further
repair, replacement, or making good (as the case may be) until
that part of the System passes such tests. The tests shall be
agreed upon by the Client and the Supplier.
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58. Functional 58.1 The Supplier guarantees that, once the Operational
Guarantees Acceptance Certificate(s) has been issued, the System
represents a complete, integrated solution to the Client’s
requirements set forth in the Technical Requirements and it
conforms to all other aspects of the Contract. The Supplier
acknowledges that GCC Clause 54 regarding
Commissioning and Operational Acceptance governs how
technical conformance of the System to the Contract
requirements will be determined.
58.2 If, for reasons attributable to the Supplier, the System does
not conform to the Technical Requirements or does not
conform to all other aspects of the Contract, the Supplier
shall at its cost and expense make such changes,
modifications, and/or additions to the System as may be
necessary to conform to the Technical Requirements and
meet all functional and performance standards. The Supplier
shall notify the Client upon completion of the necessary
changes, modifications, and/or additions and shall request
the Client to repeat the Operational Acceptance Tests until
the System achieves Operational Acceptance.
59. Intellectual 59.1 The Supplier hereby represents and warrants that:
Property Rights
Warranty (a) the System as supplied, installed, tested, and accepted;
(b) use of the System in accordance with the Contract; and
(c) copying of the Software and Materials provided to the
Client in accordance with the Contract
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and the warranties set forth in the Contract, and for the Client
to own or exercise all Intellectual Property Rights as provided
in the Contract. Without limitation, the Supplier shall secure
all necessary written agreements, consents, and transfers of
rights from its employees and other persons or entities whose
services are used for development of the System.
60. Intellectual 60.1 The Supplier shall indemnify and hold harmless the Client
Property Rights and its employees and officers from and against any and all
Indemnity losses, liabilities, and costs (including losses, liabilities, and
costs incurred in defending a claim alleging such a liability),
that the Client or its employees or officers may suffer as a
result of any infringement or alleged infringement of any
Intellectual Property Rights by reason of:
60.2 Such indemnity shall not cover any use of the System,
including the Materials, other than for the purpose indicated
by or to be reasonably inferred from the Contract, any
infringement resulting from the use of the System, or any
products of the System produced thereby in association or
combination with any other goods or services not supplied
by the Supplier, where the infringement arises because of
such association or combination and not because of use of
the System in its own right.
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60.5 The Client shall indemnify and hold harmless the Supplier
and its employees, officers, and Subcontractors from and
against any and all losses, liabilities, and costs (including
losses, liabilities, and costs incurred in defending a claim
alleging such a liability) that the Supplier or its employees,
officers, or Subcontractors may suffer as a result of any
infringement or alleged infringement of any Intellectual
Property Rights arising out of or in connection with any
design, data, drawing, specification, or other documents or
materials provided to the Supplier in connection with this
Contract by the Client or any persons (other than the
Supplier) contracted by the Client, except to the extent that
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61. Limitation of 61.1 Provided the following does not exclude or limit any
Liability liabilities of either party in ways not permitted by applicable
law:
K. RISK DISTRIBUTION
62. Transfer of 62.1 With the exception of Software and Materials, the ownership
Ownership of the Information Technologies and other Goods shall be
transferred to the Client at the time of Delivery or otherwise
under terms that may be agreed upon and specified in the
Contract Agreement.
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63. Care of the System 63.1 The Client shall become responsible for the care and custody
of the System or Subsystems upon their Delivery. The Client
shall make good at its own cost any loss or damage that may
occur to the System or Subsystems from any cause from the
date of Delivery until the date of Operational Acceptance of
the System or Subsystems, pursuant to GCC Clause 54
(Commissioning and Operational Acceptance), excepting
such loss or damage arising from acts or omissions of the
Supplier, its employees, or subcontractors.
63.2 If any loss or damage occurs to the System or any part of the
System by reason of:
the Client shall pay to the Supplier all sums payable in respect
of the System or Subsystems that have achieved Operational
Acceptance, notwithstanding that the same be lost, destroyed,
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63.3 Till the end of the Contract, the storage, safety and security
of the equipment and the entire system shall be the
responsibility of the Supplier. All the equipment supplied by
the Supplier under the Contract shall be insured for sufficient
value till the end of the AMC period. All associated costs
shall be borne by the Supplier.
64. Loss of or Damage 64.1 The Supplier and each and every Subcontractor shall abide
to Property; by the job safety, insurance, customs, and immigration
Accident or Injury measures prevalent and laws in force in the Client’s Country.
to Workers;
Indemnification 64.2 Subject to GCC Clause 64.3, the Supplier shall indemnify
and hold harmless the Client and its employees and officers
from and against any and all losses, liabilities and costs
(including losses, liabilities, and costs incurred in defending
a claim alleging such a liability) that the Client or its
employees or officers may suffer as a result of the death or
injury of any person or loss of or damage to any property
(other than the System, whether accepted or not) arising in
connection with the supply, installation, testing, and
Commissioning of the System and by reason of the
negligence of the Supplier or its Subcontractors, or their
employees, officers or agents, except any injury, death, or
property damage caused by the negligence of the Client, its
contractors, employees, officers, or agents.
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II. General Conditions of Contract
64.4 The Client shall indemnify and hold harmless the Supplier
and its employees, officers, and Subcontractors from any and
all losses, liabilities, and costs (including losses, liabilities,
and costs incurred in defending a claim alleging such a
liability) that the Supplier or its employees, officers, or
Subcontractors may suffer as a result of the death or personal
injury of any person or loss of or damage to property of the
Client, other than the System not yet achieving Operational
Acceptance, that is caused by fire, explosion, or any other
perils, in excess of the amount recoverable from insurances
procured under GCC Clause 65 (Insurances), provided that
such fire, explosion, or other perils were not caused by any
act or failure of the Supplier.
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II. General Conditions of Contract
65. Force Majeure 65.1 “Force Majeure” shall mean any event beyond the
reasonable control of the Client or of the Supplier, as the case
may be, and which is unavoidable notwithstanding the
reasonable care of the party affected and shall include,
without limitation, the following:
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II. General Conditions of Contract
65.3 The party who has given such notice shall be excused from
the performance or punctual performance of its obligations
under the Contract for so long as the relevant event of Force
Majeure continues and to the extent that such party’s
performance is prevented, hindered, or delayed. The Time
for Achieving Operational Acceptance shall be extended in
accordance with GCC Clause 56 (Extension of Time for
Achieving Operational Acceptance).
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II. General Conditions of Contract
(b) (subject to GCC Clauses 63.2, 65.3, and 65.4) give rise
to any claim for damages or additional cost or expense
occasioned by the delay or nonperformance,
66. Good Faith 66.1 The Parties undertake to act in good faith with respect to each
other’s rights under this Contract and to adopt all reasonable
measures to ensure the realization of the objectives of this
Contract.
M. MISCELLANEOUS
67. Amicable 67.1 The Parties shall seek to resolve any dispute amicably by
Settlement mutual consultation.
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II. General Conditions of Contract
68. Performance 68.1 The Supplier shall furnish to the Client the Performance
Security Security in the format set out in Appendix A, from a
scheduled commercial bank in India, to secure the
performance of its obligations under the Contract. The
Performance Security shall be for an amount specified in the
SCC.
69. Assignment 69.1 Except as expressly permitted in the Contract, the Supplier
shall not be entitled to divest, transfer, assign or novate all or
substantially all of its rights, interests, benefits and
obligations under the Contract, without the prior written
consent of the Client.
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II. General Conditions of Contract
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II. General Conditions of Contract – Attachment 1
1.1 The Suppliers and their respective officers, employees, agents and advisers shall
observe the highest standard of ethics during the selection process. Notwithstanding
anything to the contrary contained in the RFP, the Client shall reject a Proposal without
being liable in any manner whatsoever to the Supplier, if it determines that the Supplier
has, directly or indirectly or through an agent, engaged in corrupt practice, fraudulent
practice, coercive practice, undesirable practice or restrictive practice (collectively the
“Prohibited Practices”) in the selection process. In such an event, the Client shall,
without prejudice to its any other rights or remedies, forfeit and appropriate the
Performance Security, if available, as mutually agreed genuine pre-estimated
compensation and damages payable to the Client for, inter alia, time, cost and effort of
the Client, in regard to the RFP, including consideration and evaluation of such
Supplier’s Proposal.
1.2 Without prejudice to the rights of the Client under the RFP and the rights and remedies
which the Client may have under the LOA or the Contract, if an Supplier is found by
the Client to have directly or indirectly or through an agent, engaged or indulged in any
corrupt practice, fraudulent practice, coercive practice, undesirable practice or
restrictive practice during the selection process, or after the issue of the LOA or the
execution of the Contract, such Applicant or Supplier shall not be eligible to participate
in any tender or RFP issued by the Client during a period of 2 (two) years from the date
such Supplier is found by the Client to have directly or through an agent, engaged or
indulged in any corrupt practice, fraudulent practice, coercive practice, undesirable
practice or restrictive practice, as the case may be.
1.3 For the purposes of this clause, the following terms shall have the meaning hereinafter
respectively assigned to them:
(i) “corrupt practice” means (a) the offering, giving, receiving, or soliciting,
directly or indirectly, of anything of value to influence the action of any person
connected with the selection process (for avoidance of doubt, offering of
employment to or employing or engaging in any manner whatsoever, directly
or indirectly, any official of the Client who is or has been associated in any
manner, directly or indirectly with the selection process) or the LOA or has
dealt with matters concerning the Contract or arising therefrom, before or after
the execution thereof, at any time prior to the expiry of one year from the date
such official resigns or retires from or otherwise ceases to be in the service of
the Client, shall be deemed to constitute influencing the actions of a person
connected with the selection process; or (b) save as provided herein, engaging
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II. General Conditions of Contract – Attachment 1
in any manner whatsoever, whether during the selection process or after the
issue of the LOA or after the execution of the Agreement, as the case may be,
any person in respect of any matter relating to the Services or the LOA or the
Contract, who at any time has been or is a legal, financial or technical Supplier/
adviser of the Client in relation to any matter concerning the Contract;
(ii) “fraudulent practice” means a misrepresentation or omission of facts or
disclosure of incomplete facts, in order to influence the selection process;
(iii) “coercive practice” means impairing or harming or threatening to impair or
harm, directly or indirectly, any persons or property to influence any person’s
participation or action in the selection process;
(iv) “collusive practices” is an arrangement between two or more parties designed
to achieve an improper purpose, including to influence improperly the actions
of another party4;
(v) “undesirable practice” means (a) establishing contact with any person
connected with or employed or engaged by the Client with the objective of
canvassing, lobbying or in any manner influencing or attempting to influence
the selection process; or (b) having a Conflict of Interest; and
(vi) “restrictive practice” means forming a cartel or arriving at any understanding
or arrangement among Suppliers with the objective of restricting or
manipulating a full and fair competition in the selection process.
4
For the purpose of this sub-paragraph, “parties” refers to participants in the procurement or selection process
(including public officials) attempting either themselves, or through another person or entity not participating in
the procurement or selection process, to simulate competition or to establish prices at artificial, non-competitive
levels, or are privy to each other’s bid prices or other conditions.
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III. Special Conditions of Contract
[Notes in brackets are for guidance purposes only and should be deleted in the final text of the
signed contract]
Number of GCC Amendments of, and Supplements to, Clauses in the General
Clause Conditions of Contract
GCC 1 (ss) The post warranty service period is: 72 months (6 years)
GCC 3.1 The Contract shall be construed in accordance with the law of India.
Attention :
Facsimile :
E-mail (where permitted):
Supplier :
Attention :
Facsimile :
E-mail (where permitted) :
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III. Special Conditions of Contract
The term of the Contract shall be Ninety Three (93) months, which may
be extended on mutually agreed terms and conditions, subject to
satisfactory performance of the Services by the Supplier. If the term of
the Contract is extended pursuant to the Clause 13 of the GCC, then the
Supplier shall also extend the validity of the Performance Security for
an equivalent period.
GCC 22.1.2 The Client reserves the right to determine on a case-by-case basis
whether the Supplier should be disqualified pursuant to GCC Clause
22.1.2.
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III. Special Conditions of Contract
GCC 25.1 (c ) The Supplier shall obtain Third-Party Liability Insurance in the amount of INR
1 (one) million. The Insurance shall cover the entire Contract Period.
The Supplier shall ensure that, in each insurance policy, the Client is named as
the beneficiary.
GCC 25.1 (e) i. The Supplier shall meet the Client’s liability and workers’ compensation
insurance in respect of its personnel of the Supplier including
subcontractors if any, in accordance with the relevant provisions of
various labor laws as applicable, as well as, with respect to such
Personnel, any such life, health, accident, travel or other insurance as
may be appropriate;
ii. The Supplier while employing the man-power required for the
Maintenance of the project shall be responsible for following all the
required mandates as per the prevailing laws of the land. Ex: Income Tax
rules, Labour Laws, Employee benefits, employee related insurances etc.
;and
iii. Insurance against loss of or damage to (a) equipment purchased in whole
or in part with funds provided under this Contract, (b) the sub-systems
that have been accepted by the Client (c) any documents (software of the
IT systems) prepared by the Supplier in the performance of the Services
with a minimum coverage of two times the value of the contract.
The insurance shall cover the entire contract period commencing from the date
of the signing of the contract till the effective date of the expiry of the contract.
The certificates of insurance shall indicate that the insurance company will notify
the Client if, for any reason, the insurance coverage lapses.
GCC 27.1 The Supplier shall commence work on the System within: 30 days from the date
of signing of the Contract.
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III. Special Conditions of Contract
GCC 27.2 Operational Acceptance will occur on or before: T+ 9 months, where T is the
Effective Date
GCC 33.9 The Client shall have the following other responsibilities:
• Obligations as stated in Section 5 (Technical Requirements)
GCC 36.2 (b) Adjustments to the Contract Price shall be as follows: none
GCC 39 (c ) The Performance Security shall be denominated in the currency of the contract
(i) for an amount equal to 10 percent of the Contract Price.
GCC 39 (c ) After the completion of defect liability period, the Performance Security shall be
(iv) reduced by 7 percent of the Contract Price. The remaining 3 percent shall be
released to the Supplier only after successful completion of the Post Warranty
Service Period.
GCC 40.1 Subject to the provisions of GCC Clause 40, the Client shall pay the Contract
Price to the Supplier according to the categories and in the manner specified
below. The Total Contract Price shall be categorized as:
I. Supply and Installation Cost : System Supply & Installation Cost (for
providing the Solution and achieving Operational Acceptance), which
includes all the costs up to the Operational Acceptance
II. Recurrent Cost: Total of all Annual Recurrent Costs during
DLP/Warranty Period and Post-Warranty Service (Comprehensive
Maintenance) Period
Stages of
S.No Milestones
Payment
Payment on Project Implementation Plan
1. 5% of SIC
submission
On successful demonstration of Pilot on
2. 10% of SIC
certification from BSCL.
On successful commissioning of 20 Intersection
3. 15% of SIC
on certification from BSCL.
On Successful commissioning of another 20
4. Standalone Intersections and integration of all 10% of SIC
commissioned (total 43 at least) intersections with
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III. Special Conditions of Contract
GCC 42.4 The Client’s and Supplier’s rights and obligations with respect to Custom
Software or elements of the Custom Software are as follows :
i. The Supplier shall hand over the source code for software, database, and
executables to the Client which shall correspond 100% to the operational
module and shall be verified and certified by an independent agency as
identified by the Client. This is limited to all custom software and its
subsystems provided by the Bidder.
ii. The Client may duplicate and use the software on different equipment,
such as for back-ups, additional computers, replacements, upgraded
units, etc.;
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III. Special Conditions of Contract
GCC 42.5 Certified Software escrow contract is required for the execution of the Contract
in case the Supplier is not willing to handover the source code to the Client
limited to the systems as defined in SCC 42.4 (ii). All costs associated with such
Escrow Account shall be borne by the Supplier. If Client intends to continue the
Escrow account services after completion of the contract period, the Client can
pay the fee for Escrow account services.
GCC 44.7 The provisions of this GCC Clause 17 shall survive the termination, for whatever
reason, of the Contract for the period specified in the GCC.
GCC 46.1 Chapters in the Project Plan shall address the following subjects:
(a) Project Organization and Management Plan
(b) Delivery and Installation Plan
(c) Training Plan
(d) Pre-commissioning and Operational Acceptance Testing Plan
(e) Maintenance support Service Plan
(f) Task, Time, and Resource Schedules
(g) Technical Support Plan
Any other submission relevant to the project as required by the Client or its
appointed representatives post contract award.
GCC 46.2 Within twenty (20) days from the Effective Date of the Contract, the Supplier
shall present a Project Plan to the Client. The Client shall, within fourteen (14)
days of receipt of the Project Plan, notify the Supplier of any respects in which
it considers that the Project Plan does not adequately ensure that the proposed
program of work, proposed methods, and/or proposed Information Technologies
will satisfy the Technical Requirements and/or the SCC (in this Clause 19.2
called “non-conformities” below). The Supplier shall, within five (5) days of
receipt of such notification, correct the Project Plan and resubmits to the Client.
The Client shall, within five (5) days of resubmission of the Project Plan, notify
the Supplier of any remaining non-conformities. This procedure shall be
repeated as necessary until the Project Plan is free from non-conformities. When
the Project Plan is free from non-conformities, the Client shall provide
confirmation in writing to the Supplier. This approved Project Plan (“the
Agreed and Finalized Project Plan”) shall be contractually binding on the Client
and the Supplier. In case of any deviation (which affects the project timelines
and deliverables) from the finalized project plan during the course of the project,
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III. Special Conditions of Contract
the Supplier is required to update the same within 5 days of such deviation and
notify the Client and get the approval as per the timelines mentioned above.
GCC 46.3 The Supplier shall submit to the Client the following reports during the Contract
period:
(a) Monthly progress reports, summarizing:
(i) results accomplished during the prior period;
(ii) cumulative deviations to date from schedule of progress
milestones as specified in the Agreed and Finalized Project
Plan;
(iii) corrective actions to be taken to return to planned schedule of
progress; proposed revisions to planned schedule;
(iv) other issues and outstanding problems; proposed actions to be
taken;
(v) resources that the Supplier expects to be provided by the Client
and/or actions to be taken by the Client in the next reporting
period;
(vi) other issues or potential problems the Supplier foresees that
could impact on project progress and/or effectiveness.
(b) inspection and quality assurance reports
(c) system failure or fault reports
(d) monthly log of service calls and problem resolutions
Any other report as required by the Client which is related to the present
procurement.
GCC 48.3.1 The Supplier shall prepare and furnish to the Project Manager all the necessary
documents for which the Supplier must obtain the Project Manager’s approval
before proceeding with work on the System or any Sub-system covered by the
documents. The following is an indicative but not an exhaustive list of
documentation and the Client can request for additional submissions during the
course of the project:
i. System detailed design
ii. System Operation manuals
iii. Project Organization and Management Plan
iv. Delivery and Installation Plan
v. Training Plan
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III. Special Conditions of Contract
GCC 49.5 There are no Special Conditions of Contract applicable to GCC Clause 49.5
GCC 54.2.1 Operational Acceptance Testing shall be conducted in accordance with System,
Sub-systems, tests, test procedures, and the required results for acceptance as
specified in the Section 5 – Technical Requirements (Testing Requirements)
GCC 54.2.2 Thirty (30) days from the date of System Acceptance
GCC 55.2 Liquidated damages shall be assessed at 0.5 percent per day of System Supply &
Installation Cost (SIC). The maximum liquidated damages are 5 percent of the
System Supply & Installation Cost (SIC).
GCC 55.3 Liquidated damages shall also be applicable to the Mile Stones as defined in the
Section 5 – Technical Requirements (Implementation Schedule).
GCC 57.3 (iii) The Supplier warrants that the following items have been released to the market for
the following specific minimum time periods: specific types of technologies and
specific minimum time periods as mentioned below.
Minimum time in market and
under full satisfactory
S. No Equipment Name operational condition in a
similar nature of project
elsewhere
1 Wi-Trac technology At least 2 years
2 CoSiCoSt Technology At least 2 years
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III. Special Conditions of Contract
The Bidder shall provide proven products, successfully working under the
Environmental conditions similar to that of Bhubaneswar Smart City Ltd., for the
equipment’s listed in the table above -- satisfying the commercial operations
periods. The hardware functionality of all the equipment is specified in Section
5 – Technical Requirements of the RFP document. Software customization to
meet the technical and functional requirements specified in Section 5 - Technical
Requirements is allowed.
57.4 The Warranty Period (N) shall begin from the date of Operational Acceptance
of the System and extend for 12 months.
GCC 57.10 During the Maintenance Period, the Supplier must commence the work
necessary to remedy defects or damage within 2 hours of notification. The
Service levels to which the Supplier shall adhere to are specified in the Section 5
– Technical Requirements (Service Level Agreement).
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IV. Appendices
IV. Appendices
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APPENDIX A - FORM OF PERFORMANCE SECURITY
To
Bhubaneswar Smart City Limited
AkashShova Building,
Sachivalaya Marg
Bhubaneswar, Odisha, 751001
AND WHEREAS it has been stipulated by you in the said contract that the Supplier
shall furnish you with a bank guarantee by a scheduled commercial bank recognized by you for
the sum specified therein as security for compliance with its obligations in accordance with the
contract;
AND WHEREAS we have agreed to give the supplier such a bank guarantee;
NOW THEREFORE we hereby affirm that we are guarantors and responsible to you,
on behalf of the Supplier Firm, up to a total of Rs. ………………../- (INR …………………
………………….. only), and we undertake to pay you, upon your first written demand
declaring the supplier to be in default under the contract and without cavil or argument, any
sum or sums within the limits of Rs. ………………../- (INR …………………
………………….. only) as aforesaid, without your needing to prove or to show grounds or
reasons for your demand or the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the supplier before
presenting us with the demand.
We further agree that no change or addition to or other modification of the terms of the
contract to be performed thereunder or of any of the contract documents which may be made
between you and the supplier shall in any way release us from any liability under this guarantee
and we hereby waive notice of any such change, addition or modification.
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Our _______________ branch _______________*(Name & Address of the
______________*branch) is liable to pay the guaranteed amount depending on the filing of
claim and any part thereof under this Bank Guarantee only and only if you serve upon us at our
___________________* branch a written claim or demand and received by us at
our______________* branch on or before Dt. ……………. otherwise bank shall be discharged
of all liabilities under this guarantee thereafter.
…………………………………………..
……………………………………………………………………………
……………………………………………………………………………..
……………………………………………………………………………..
*Preferably at the headquarters of the authority competent to sanction the expenditure for
purchase of goods/ services.
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CORRIGENDUM NO.1 TO TRAFFIC SIGNALS BID DATED. 28TH OCTOBER, 2016 Page |7
22 Ganganagar Square 3
23 OUAT / Siripur Chowk 4
24 Soubhagyanagar / City Womens College Chowk 4
25 Delta Square 4
26 Baramunda Fire Station Square 4
27 Daya River Chowk 3
28 Ravi Talkies Square 4
29 Museum Square 3
30 Kalpana Square 3
31 Badagada Chowk 3
32 Chintamani Square 3
33 Lakshmi Sagar Square 3
34 Rasulgarh Square 4
35 Satya Nagar Flyover Junction in Cuttack Road 3
36 Railway Station Road Chowk 3
37 Acharya Vihar Square 4
38 Nicco Park Road Square 4
39 Patel Marg Square 3
40 Housing Board Square 3
41 Rabindra Mandap Square 3
42 PMG Square 3
43 A G Square 4
Sd/-