PR B-Eco-Reserve Conference Proposal
PR B-Eco-Reserve Conference Proposal
PR B-Eco-Reserve Conference Proposal
Assignment/Project:
Assignment No.: 1
Submitted By:
Name: Zainab Haseeb
Submitted To:
Instructor: Dr. Muhammad Rizwan
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YOUR NAME
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Table of Contents
Introduction....................................................................................................................................................... ii
Facilities............................................................................................................................................................. ii
Accommodations........................................................................................................................................... ii
Catering/Dining Facilities............................................................................................................................... iv
Special Events..................................................................................................................................................... v
Opening Reception......................................................................................................................................... v
Activities......................................................................................................................................................... v
Conclusion.......................................................................................................................................................... v
Introduction
The Fir Island Nature Club would be
delighted to host the Eco-Reserve
Conference on beautiful Fir Island, just a
twenty minute ferry ride from Brentwood
Bay, just outside of Victoria, BC. Fir Island is
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well known for its world class nature preserve (the Fir Island Reserve), glorious beaches, forest trails, and
friendly community. The Fir Island Nature Club believes that Fir Island would be a magical place for the Eco-
Reserve conference.
Fir Island offers a unique experience to delegates that is very much in keeping with Eco-Reserve’s mandate of
promoting and celebrating the natural environment in British Columbia. The principal venue we propose—
The Fir Island Lodge—is a rustic getaway right on the waterfront. The Lodge has recently been renovated to a
high standard of comfort while still retaining a lovely “summer camp” feel. Delegates can stroll to the beach,
soak in the hot tub, take a walk into quaint Welcome Cove where the ferry docks, and hike the numerous
woodland trails.
Following are details related to the Fir Island Nature Club’s bid to host the Eco-Reserve conference.
Facilities
Accommodations
Fir Island Lodge would be the principal venue for the conference with additional venues used as needed to
accommodate delegates. The Fir Island Lodge accommodates up to 50 people in 25 guest rooms. All the
guest rooms can accommodate up to two people. Costs are as follows:
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When a majority of the rooms in the Fir Island Lodge are booked, the meeting rooms and other facilities are
included at no extra cost. The Lodge contains the following venues for meetings:
One very large room that can accommodate up to 140 people and can be divided into two rooms for
breakout sessions
One suite that can accommodate 20 people
One board room that can accommodate 20 people
Additional Accommodations
In addition to the accommodation offered at Fir Island Lodge, delegates can choose from the bed and
breakfast establishments listed below, each of which is within walking distance of the Fir Island Lodge.
Meeting Venues
As noted above, the principal meeting venue would be at the Fir Island Lodge which can accommodate up to
four breakout sessions—large room divided into two that can accommodate up to 70 people each and two
rooms that can accommodate 20 people each. In addition, Seastrand House (five minute walk) can
accommodate a meeting of up to 30 people and the Fir Island Community Hall (a 15 minute walk or short bus
ride from the Lodge) can accommodate up to 75 people.
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The venues available on Fir Island are not conventional hotel meeting rooms. Delegates may need to move
around to different locations. However, we feel this activity is part of the charm of coming to Fir Island for the
Eco-Reserve conference. A shuttle bus will be available as needed.
The Fir Island Lodge has free Wi-Fi throughout the facility. In addition, the Lodge has two 50″ TV screens, a
large pull down screen and a sound system. The Fir Island Nature Club can provide two projectors at a
nominal additional charge.
Catering/Dining Facilities
The Fir Island Lodge can provide catering for the entire conference—up to 140 people seated at tables. We
anticipate the following schedule for food service:
Friday Reception: Reception hosted by the Fir Island Nature Club held at the Fir Island Community
Hall—a stunning venue overlooking the Pacific Ocean. The reception will include a cash bar, hors
d’oeuvres, and musical entertainment. Following the reception, delegates who are staying on Fir
Island can either go to one of the five restaurants on the Island or arrangements can be made for a
buffet dinner at Fir Island Lodge.
Saturday Breakfast: Buffet breakfast at the Lodge
Saturday Lunch: Buffet lunch at the Lodge
Saturday Banquet: Banquet at the Lodge
In addition, the Lodge can provide snacks during breaks. Delegates who go to other venues for breakout
sessions will also be provided with snacks arranged through one of the local cafes.
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Special Events
Opening Reception
The Fir Island Nature Club proposes a cocktail reception with cash bar and hors d’ouevres at the stunning
new Fir Island Community Hall. The Hall overlooks a stunning view of the southern Gulf Islands and the
Olympic Mountains in Washington State. The Hall can accommodate up to 110 people for a reception. A local
band will perform.
Activities
The Fir Island Nature Club will also organize additional activities, depending on the preferences of the
delegates.
Storm
Surfing
Watching
Nature
Walks
Conclusion
Fir Island is a special place. The people who live here love to share the island with visitors. Every weekend,
notices for nature walks, concerts, art openings, garden walks, plant sales, and other community events
crowd the bulletin boards. At the same time, Fir Island is a great place to just relax and enjoy the view.
Delegates looking for a lively night life won’t find it on Fir Island. What they will find is a level of tranquility
and quiet that has become all too rare in our modern lives.
The Fir Island Nature Club welcomes the opportunity to host delegates from all over British Columbia.
Delegates will experience the unique charm that has made Fir Island a magnet for environmentalists and
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nature lovers from all over the world while also enjoying the opportunity to network with fellow delegates in
surroundings that are truly spectacular – rain or shine!
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