1.

This type of cell reference does not change when copied and remains in a fixed position
during operations………

a. Relative
b. Absolute
c. Constant
d. Mixed

2. Probably the most commonly used logical function is……

a. IF
b. Count
c. Round
d. StDev

4. The software which contains row and columns is called…………

a. Database
b. Spreadsheets
c. Drawing
d. Word Processing

5. When you accidentally make the error of typing the letter the letter "o" instead of a zero in
a formula, MS Excel 2013 will display……

a. #ERROR!
b. #VALUE!
c. #LABEL!
d. #NAME!

6. The Standard Deviation functions are found in this category…….

a. Financial
b. Forecast
c. Statistical
d. Math & Trig

7. On an MS Excel 2013 worksheet the active cell in indicated by ……..

a. A dotted border
b. A dark wide border
c. A blinking border
d. By italic text

8. To select an entire column in MS Excel 2013, press…….

 a. CTRL + C
b. CTRL + Arrow key
c. CTRL + S
d. None of the above

9. What is represented by the small, black square in the lower-right corner of an active cell or
range?

a. Copy handle
b. Fill handle
c. Insert handle
d. Border

10. Which of the following is an absolute cell reference?

a. !A!1
b. $A$1
c. #a#1
d. A1

11. Which of the following formulas is not entered correctly?

a. =10+50
b. =B7*B1
c. =B7+14
d. 10+50

12. Which of the following formulas will MS Excel 2013 NOT be able to calculate?

e. =SUM(Sales)-A3
f. =SUM(A1:A5)*.5
g. =SUM(A1:A5)/(10-10)
h. =SUM(A1:A5)-10

13. You are merging cell from A25 to D25. All of the cells contain unique data. What will be the
contents of the merged cells after the merge is complete?

a. Contents of A25
b. Contents of D25
c. The data will be concatenated for all 4 cells.
d. None of the above

14. Which of the following statement is TRUE about a pie chart?

 a. Displays the importance of values over time emphasising the amount of change
b. Displays data by showing stacked rather than divided portions.
c. Displays one data series as a whole. Each of its parts represents a percentage of the
whole.
d. Shows trends over time emphasizing time flow and rate change.

15. Which of the following methods will NOT enter data in a cell?

i. Pressing the ESC key

j. Pressing the tab key
k. Pressing the Enter key
l. Pressing the arrow key

16. When you use the VLOOKUP function and the lookup value is not included in the lookup cell
range, the formula result is….

m. #N/A
n. 0
o. Blank
p. #REF

17. In the formula =C2/$C$24, the dollar signs used in the C24 cell reference indicate:

q. Relative referencing has been turned off for this cell reference.
r. Any value entered into cell C24 will be formatted with US currency.
s. The output of the formula will be formatted with US currency.
t. The value currently in C24 cannot be changed.

18. Which If 4/6 entered in a cell without applying any formats, Excel will treat this as……

u. Fraction
v. Number
w. Text
x. Date

19. A function inside another function is called…..

y. Nested function
z. Round function
aa. Sum function
bb. Text function

20. Which statement best explains how the following function will produce a result =AVERAGE
(B1;B10)?
 cc. The function will calculate the average for the values in B1 and B10.
dd. The function will calculate the average for the values in all cell locations in the
range B1 through and including B10.
ee. Commas cannot be used in statistical functions. The function cannot produce an
output and will display the #DIV/0 error code.
ff. The function will take the average of cell B1 based on the value that is entered
into cell B10.

21. A handy keyboard shortcut that puts dollar signs ($$) around cell and row address in
formulas is…………

a. F1
b. F5
c. ^$
d. F4

22. In MS Excel 2013, what are named ranges used for?

a. To limit the values which can be entered in a sheet.

b. To verify the range of the values entered in a selected part of the sheet.
c. To give a custom name to a part of a sheet in a workbook.
d. None of the above.

23. The cell reference $A7 is an example of……

a. Relative Cell Reference

b. Absolute Cell Reference
c. Relative Row Absolute Column Reference
d. Absolute Row Relative Column Reference

24. You can activate a cell by…….

a. Pressing the Tab key

b. Clicking the cell
c. Pressing an arrow key
d. All of above

25. Which function in MS Excel 2013 counts the numbers of characters in a cell?

a. LENGHT
b. LGT
c. LT
d. LEN
26. A worksheet range is a….

a. A command used for data modelling

b. A range of values such as from 23 to 234
c. A group of cells
d. A group of worksheets

27. To insert three columns between columns A and B you would……

a. Select column A
b. Select A and B
c. Select B
d. All of above

28. By default, MS Excel 2013 files are saved with this extension…..

a. .xls
b. .xlsx
c. .csv
d. .xbk

29. Which of the following does all formulas in MS Excel 2013 starts with?

a. /
b. *
c. $
d. =

30. Gridlines……….

a. May be turned off for display but turned on for printing

b. May be turned on or off for printing
c. The be turned off for display and printing
d. All of the above

31. …………. allows a formula to move within a block of cells (auto filling).

e. Relative cell referencing

f. Mixed ell referencing
g. Absolute cell referencing
h. All of the above
32. …………… represents data by showing divided rather than individual bars.
 a. Clustered bar graph
b. Line graph
c. Exploded pie chart
d. Stacked bar graph

33. Which of the following data analysis tools provide measures of central tendency and
shows how data varies?
a. Rank and Percentile
b. T-test
c. Descriptive Statistics
d. Histogram

34. In a worksheet C1 = 5, B7 = 6. If =B7*$C$1 is copied from cell C7 to C8, what will be the
contents of c8 after performing this operation?

a. 30
b. 20
c. 0
d. 15

35. What is the Microsoft Excel’s macro programming language called?

a. Data Manipulation Language

b. Query Language
c. Visual Basic for Applications
d. Excel Macro Language

36. Which of the following is a reference operator in Microsoft Excel?

a. Join
b. Set
c. Union
d. All of the above
37. In the same workbook, B5 = 20 in worksheet 1 and D10 = 5 in worksheet 2. Which of the
following will produce a correct answer if you want to add the two values together when you
are in worksheet 1?

a. =B5 + D10
b. =B5 + Sheet2!D10
c. =Sheet1!1B5 + D10
d. =Sheet1B5 + Sheet2D10
38. You are merging cell from A25 to D25. All of the cells contain unique data. What will
be the contents of the merged cells after the merge is complete?

a. Contents of A25
b. Contents of D25
c. The data will be concatenated for all 4 cells.
d. None of the above
39. You have written the numbers 1 to 10 in a column in MS Excel 2010 and want to repeat the
numbers again and again. Which of following options for the AutoFill will help you get the
work done?

a. Copy Cells
b. Fill Series
c. All of the above
d. None of the above

40. In MS Excel, what are named ranges used for?

a. To limit the values which can be entered in a sheet
b. To verify the range of the values entered in a selected part of the sheet
c. To give a custom name to a part of a sheet in a workbook
d. None of the above.

41. You have split the window in MS Excel 2010 and are updating a cell data in the lower part.
When will the data get updated in the upper part?

a. After saving the file.

b. After closing the split view
c. As and when you type
d. After pressing [Enter] button

42. The cell reference $A7 is an example of

a. Relative Cell Reference

b. Absolute Cell Reference
c. Relative Row Absolute Column Reference
d. Absolute Row Relative Column Reference

43. When you use the VLOOKUP function and the lookup value is not included in the
lookup cell range, the formula result is….

a. #N/A
b. 0
c. Blank
 d. #REF
44. What is the result for the formula =IF(C2>500,“Good”,“Not Good”), when C2 = 500?

a. Good
b. Not Good
c. No result appears
d. Not valid

45. Which of the following statement is TRUE about a pie chart?

a. Displays the importance of values over time emphasising the amount of

change
b. Displays data by showing stacked rather than divided portions.
c. Displays one data series as a whole. Each of its parts represents a
percentage of the whole.
d. Shows trends over time emphasizing time flow and rate change.

46. On which tab in the MS Excel 2010 ribbon will you find the tools which will help you
create a chart?

a. Home
b. Insert
c. Review
d. View
47. Which of the following operators is the evaluated first in MS Excel 2010?

a. : (colon)
b. , (comma)
c. – (minus)
d. % (percentage)

48. Which Excel 2010 feature can be used to move a cell or range of cells from one
worksheet to another (without re-arranging windows)?
a. Dragging and dropping cells
b. Cut and Paste
c. Move option on the Edit menu
d. You cannot move cells from one worksheet to another

49. Which MS Excel 2010 function is used to display the current date in a cell?

a. =date()
 b. =current()
c. =today()
d. =datevalue()

50. What is the last column and row in MS Excel 2010?

a. ZZZ, 999999
b. XFD, 1048576
c. IV, 65536
d. Unlimited

51. Which column follows immediately after the “Z” column in an Excel spreadsheet?

e. A2
f. Z1
g. AA
h. Only columns A – Z are allowed in a single worksheet.
52. In the formula =IF(A1=YES,CORRECT,WRONG), what happens if A1=NO?

a. The formula returns the text “WRONG”

b. The formula returns the text “CORRECT”
c. The formula returns the text “NO”
d. #NAME? is returned

53. In MS Excel 2010 to move a text placeholder, you

e. Click and drag on the center of the placeholder

f. Click and drag on a handle on the placeholder
g. Click and drag on the placeholder's hashed border
h. Double click on the center and then drag
54. In MS Excel 2010, which key do you press to go into Slide Show view and always start on the
first slide?

a. Escape (Esc)
b. F5
c. F7
d. F9

55. On which tab in the MS Excel 2013 ribbon will you find the tools which will help you
create a chart?
 a. Home
b. Insert
c. Review
d. View
56. Which of the following operators is the evaluated first in MS Excel 2013?

a. : (colon)
b. , (comma)
c. – (minus)
d. % (percentage)

57. Which Excel 2013 feature can be used to move a cell or range of cells from one
worksheet to another (without re-arranging windows)?
a. Dragging and dropping cells
b. Cut and Paste
c. Move option on the Edit menu
d. You cannot move cells from one worksheet to another

58. Which MS Excel 2013 function is used to display the current date in a cell?

a. =date()
b. =current()
c. =today()
d. =datevalue()

59. What is the last column and row in MS Excel 2013?

a. ZZZ, 999999
b. XFD, 1048576
c. IV, 65536
d. Unlimited

60. Which column follows immediately after the “Z” column in an Excel spreadsheet?

a. A2
b. Z1
c. AA
d. Only columns A – Z are allowed in a single worksheet.
61. In the formula =IF(A1=YES,CORRECT,WRONG), what happens if A1=NO?
 a. The formula returns the text “WRONG”
b. The formula returns the text “CORRECT”
c. The formula returns the text “NO”
d. #NAME? is returned

62. In MS Excel 2013 to move a text placeholder, you

i. Click and drag on the center of the placeholder

j. Click and drag on a handle on the placeholder
k. Click and drag on the placeholder's hashed border
l. Double click on the center and then drag

63. An Excel Workbook is a collection of ______________________

a. Workbooks
b. Worksheets
c. Charts
d. Worksheets and charts
64. Which function is not available in the Consolidate dialog box?
a. Pmt
b. Average
c. Max
d. Sum
65. Which of the following methods will not enter data in a cell?
a. Pressing the escape key
b. Pressing an arrow key
c. Pressing the tab key
d. Clicking the enter button to the formula
66. Which one of the following is an example of a formula?
a. =A1+A2
b. =add(A1:A2)
c. A1+A2
d. SUM(A1:A2)

67. The cell reference for cell range of G2 to M12 is ____________

a. G2.M12
b. G2;M12
c. G2:M12
d. G2-M12
68. Which of the following will return a value 8?
a. ROUNDUP(8.4999,0)
b. ROUNDDOWN(8.4999,0)
c. ROUND(8.4999,0)
d. Only B and C
69. In the formula =IF(A1=YES,CORRECT,WRONG), what happens if A1=NO?
a. The formula returns the text “WRONG”
b. The formula returns the text “CORRECT”
c. The formula returns the text “NO”
d. #NAME? is returned

70. In MS Excel 2013 to move a text placeholder, you _________________

a. Click and drag on the center of the placeholder
b. Click and drag on a handle on the placeholder
c. Click and drag on the placeholder's hashed border
d. Double click on the center and then drag

71. An Excel Workbook is a collection of ______________________

a. Workbooks
b. Worksheets
c. Charts
d. Worksheets and charts

72. Which function is not available in the Consolidate dialog box?

a. Pmt
b. Average
c. Max
d. Sum

73. Which of the following methods will not enter data in a cell?
a. Pressing the escape key
b. Pressing an arrow key
c. Pressing the tab key
d. Clicking the enter button to the formula bar

74. Which one of the following is an example of a formula in excel?

a. =A1+A2
b. =add(A1:A2)
c. A1+A2
d. SUM(A1:A2)

75. The cell reference for cell range of G2 to M12 is ____________

a. G2.M12
 b. G2;M12
c. G2:M12
d. G2-M12
76. Which one of the following is true about primary key

a. Cannot be null
b. Must be unique
c. Its field size must be at least 5 character
d. Data Type can be AutoNumber

77. What does the validation rule below mean:

a. Negative numbers allowed

b. Negative number not allowed
c. Any number below 1 allowed
d. Numbers between 0 and 1 allowed

78. Which two of the views are supported by MS Access 2013 when designing a table
a. Design View and Datasheet View
b. Design View and table View
c. Table View and Datasheet View
d. Report View and Datasheet View

Consider two tables below and answer questions 4, 5 and 6:

79. Which field is a foreign key in order table?
a. oderNumber
b. custNum
c. Date
d. custID

80. Suppose referential integrity is enforced with Cascade Update and Cascade Delete Checked.
What will happen to orders placed by customer, if the customer is deleted from customer
table?
a. All records will be Deleted
b. All records related to deleted customer in order table will be deleted
c. All related records will be updated accordingly
d. All related fields will be deleted

81. Data Type for CustID is Short Text. What is data Type for custNum in order?
a. Short Text
b. Long Text
c. Number
d. AutoNumber

82. File extension for MS Access 2013 is _______________.

a. .accd
b. .xlsx
c. .docx
d. .accdb

83. How would you define validation rule to allow numbers between 0 and 100 (Including 0 and
100)?
a. >0 AND <100
b. BETWEEN 0 AND 100
c. >0 AND <=100
d. >=0 AND <100

84. Which one of the following is NOT valid Data Type in MS Access 2013?
a. Calculated
b. Yes/No
c. Integer
d. Year

85. What is the difference between short text and long text data type in MS Access 2013?
a. Short text allow combination of numbers, special character and any symbols
with characters less than 255 while allow all any character
b. Short text allow characters not excessing 255 and long text allow any number of
characters
 c. They are the same
d. Long text allow characters not excessing 255 and short text allow any number of
characters

86. In Microsoft Access, a One-to-One Relationship can be defined as:

a. A relationship where one record in one table can be related to one or more
records in another table.
b. A relationship where one or more records in one table can be related to one or
more records in another table.
c. A relationship where one record in one table can be related to exactly one
record in another table.
d. A relationship where one or more records in one table can be related to one
record in another table.

87. Which one of the following relationships is not supported by MS access 2013
a. One to One
b. One to many
c. Many to Many
d. None of the above
Use the diagram below to answer questions 13, 14 and 15.

88. Which table has key fields?

a. Customer
b. Appointment’s
c. Pet
d. None of the above

89. Which table has 3 primary keys?

a. Customer
b. Appointment’s
c. Pet
d. None of the above
90. What is the relationship between customer and pet?
a. One to Many
b. Many to Many
c. One to One
d. None of the above
91. Which one of the following is NOT a DBMS
a. Oracle
b. DB2
c. MS Access
d. MS office 2013
92. MS Access 2013 is based on which one of the database models below?
a. Hierarchical
b. Relation
c. Network
d. Object Oriented

93. Which of the following data types is most appropriate for phone number +26773498710?
a. Short text
b. Long Text
c. Number
d. AutoNumber

94. Which Data type is used for the field mature below?

a. Yes/No
b. Short Text
c. Long Text
d. Number

95. Which one of the following form views will allow editing of both form objects and data?
a. Form view
b. Layout View
c. Design View
d. None of the above

96. Which one of the following queries is used to add data to the database
a. Select
b. Update
c. Delete
d. Insert

Use the diagram below to answer questions 22 to 25.

Criteria: Between #1/1/2015# And #12/31/2015#

97. What will be displayed by the query below?

a. CustName,OrderNo,OrderDate and ProductName of order date 01/01/2015 and
12/31/2015
b. CustName,OrderNo,OrderDate and ProductName of order of orders made in
year 2015
c. CustName,OrderNo,OrderDate and ProductName of order date 01/01/2015
d. CustName,OrderNo,OrderDate and ProductName of order date 12/31/2015

98. How many foreign keys does table Order details have?
a. 0
b. 1
c. 2
d. 3

99. What will be displayed by the query if criteria is removed?

a. CustName,OrderNo and ProductName of order date 01/01/2015 and
12/31/2015
b. CustName,OrderNo,OrderDate and ProductName of order of orders made in
year 2015
c. CustName,OrderNo,OrderDate and ProductName of order date 01/01/2015
d. CustName,OrderNo and ProductName of order of orders made in year 2015

100. Suppose check box under OrderDate is unchecked. What will be displayed by the query
above?
a. CustName,OrderNo,OrderDate and ProductName of order date 01/01/2015 and
12/31/2015
b. CustName,OrderNo,OrderDate and ProductName of order of orders made in
year 2015
c. CustName,OrderNo,OrderDate and ProductName of order date 01/01/2015
d. CustName,OrderNo,OrderDate and ProductName of order date 12/31/2015
101. To create relationship between two tables _______________.
a. drag the primary key of a table into foreign key of another table
b. drag the foreign key of a table into the primary key of another table
c. drag any field from parent table and drop on child table
d. Any of above can be done to create relationship

102. Which of the following is NOT a type of Microsoft Access database object?
a. Table
b. Form
c. Worksheets
d. Modules
103. Which of the following creates a drop down list of values to choose from a list?
a. OLE Object
b. Hyperlink
c. Long text
d. Lookup Wizard

104. Which field type can store photos?

a. Hyperlink
b. OLE
c. Both of these can be used
d. Access tables can’t store photos

105. Which of the following statement is true?

a. Reports can be used to retrieve data from tables and calculate
b. Queries can be printed in well formatted manner and presented as the
information
c. Queries can include calculated fields that do not exist in table
d. Reports and forms are similar but forms are use to print but reports to display
on screen only
106. _____________ is a query that when run displays its own dialog box prompting you for
information.
a. Select
b. Crosstab
c. Parameter
d. Append
107. Which of the following statement is true?
a. Foreign key fields don’t allow duplicate values
b. In primary key field you can enter duplicate value
c. In an indexed field you may or may not enter duplicate value depending upon
setting
d. All statements are true
108. If you need to edit a relationship
 a. Right click the relationship line and choose Edit Relationship
b. Double click the relationship line
c. Both of above
d. None of above

109. If you write criteria values vertically (one in a row) it will mean
a. OR conditions
b. AND conditions
c. NOT condition
d. None of above

110. The complete information about an entity in a database is called

a. Data
b. Information
c. Field
d. Record
111. If I create ‘Student’ field in ‘Fees’ table to store ‘student_id’ of ‘Students’ table, then this
‘Student’ field in ‘Fees’ table is called:
a. Foreign key
b. Native key
c. Composite key
d. Primary key

112. To create primary key for a table when in design view

a. Type PRIMARY in field type box when creating required field
b. Mark the Primary check box in field name of required field
c. Click the Primary Key button in Design ribbon when the cursor is in required
field
d. None of the above

113. . What is the purpose of indexing?

a. To reduce table size
b. To speedup data search
c. both A and B
d. none of the above

114. How many relations may exist between tables in databases?

a. 4
b. 3
c. 2
d. 1

115. What is the full form of SQL?

a. Sophisticated Question List
 b. Structured Question List
c. Structured Query Language
d. Small Query Length

116. Which criteria do not return the position "Officer" as a match?

a. position = "*ff*"
b. position = "O??icer"
c. position = " ?ff*"
d. position = "O#r"

117. What is the result of ‘Select * from customer where CustID>10

and CustID<100’ query?
a. display all customers with CustID from 10 to 100
b. display all customers with CustID above 10
c. display all customers with CustID below 100
d. display all customers with CustID from 11 to 99

118. What is the use of Referential Integrity in MS Access?

a. It allow to enter a value in the foreign key field of a child table if that value exist
in the primary key of the parent table
b. It does not allow to enter a value in the foreign key field of a child table if that
value exist in the primary key of the parent table
c. It allow to enter a value in the Primary key field of a child table if that value exist
in the Foreign key of the parent table
d. None of above

119. Which Form tool creates a new form that show both a form and datasheet views?
a. Form
b. Form Wizard
c. Multiple Item Form
d. Split Form
120. Which of the following statements about criteria in a query is NOT true?
a. Criteria can contain wildcard characters.
b. Criteria in a query selects or excludes certain records.
c. Criteria cannot be specified as an expression.
d. Multiple criteria can be specified using AND, OR, and relational operators

121. Which of the following field properties displays a model or pattern for entering data?
a. Field Size
b. Format
c. Input Mask
d. Validation Rule
122. A One-To-Many relationship that is not enforcing referential integrity, displays what
symbol next to the foreign key field?
 a. 1
b. ?
c. r
d. Non
123. Consider tables Course and Pre_requisits below: pre_requistsCourse is a foreign key.
Course

Course
Course_Name Credits_Number
Code

Bmm 212 Soil engineering 2 3

BSB121 Physic 1 3

BSB212 Physics 2 3

ICT122 Fundamental of 3
Computing 1

Pre_requisits

Pre_requistsCourse Pre_requisits_courses

ict122 ict121

Which one of the records below will not be allowed if tried to be added to the table Pre-
requisits?

a) Pre_requistsCourse = BSB122 and Pre_requisits_courses = BSB121

b) Pre_requistsCourse = Bmm212 and Pre_requisits_courses = Bmm211
c) Pre_requistsCourse = ICT122 and Pre_requisits_courses = Bmm211
d) Pre_requistsCourse = BSB121 and Pre_requisits_courses = BGCSE mathematics

124. A 1---∞ (One to many) relationship exists between Physicians and Patients. Which one
of the following is TRUE?
a) Physician ID will appear in the Patients table
b) Patient ID will appear in the Physicians table
c) Both (a) or (b)
d) Neither (a) or (b)
125. Which one (1) of the following statements is TRUE?

a) Reports can be used to retrieve data from tables and calculate

b) Queries can be printed in well formatted manner and presented as the
information
c) Queries can include calculated fields that do not exist in table
d) Reports and forms are similar but forms are used to print but reports to
display on screen only

126. In an E-R diagram an entity set is represent by a

a. Rectangle
b. Eclipse
c. Cycle
d. Diamond

127. Which data type is better to use for storing phone number in the following format “977-
1-1234567”?
a) Text
b) AutoNumber
c) Number
d) Currency

128. The language which has recently become the defacto standard for interfacing
application programs with relational database system is

a) Oracle
b) DBase
c) SQL
d) 4GL

129. In a Hierarchical model records are organized as

a) Graphs
b) Trees
c) List
d) Links
130. You have field ‘Sex’ of type Byte Number. How to limit its value to 0 and 1 only?
a) By setting required to ‘Yes’
b) By using default value
c) By defining validation rule
d) By using format

131. In a relational model, relations are termed as

a) Tables
b) Tuples
c) Rows
d) Attribute

132. In MS Access, Memo Data type may contain maximum character of

a) 255 Character
b) 256 Character
c) 1064 Character
d) No Limit

133. Referential integrity means

a. Do not enter a value in the foreign key field of a child table if that value does
not exist in the primary key of the parent table
b. Do not enter a value in the primary key field of child table if that value does
not exist in the primary key of the parent table
c. Do not enter a value in the foreign key field of a parent table if that value
does not exist in the primary key of the child table
d. All of above

134. Which of the following are the properties of entities?

a) Groups
b) Tables
c) Attributes
 d) Switchboards

135. In an E-R diagram an entity set is represent by a ________________________

a. Rectangle
b. Eclipse
c. Cycle
d. Diamond

136. Which data type is better to use for storing phone number in the following format “977-
1-1234567”?
a) Text
b) AutoNumber
c) Number
d) Currency

137. The language which has recently become the defacto standard for interfacing
application programs with relational database system is _______________
a) Oracle
b) DBase
c) SQL
d) 4GL

138. In a Hierarchical model records are organized as _______________________

a) Graphs
b) Trees
c) List
d) Links
139. You have field ‘Sex’ of data type Number. How do you limit its value to 0 and 1 only?
a) By setting required to ‘Yes’
b) By using default value
c) By defining validation rule
d) By using format

140. In a relational model, relations are termed as _______________________

a) Tables
b) Tuples
c) Rows
d) Attribute
141. In MS Access, Memo Data type may contain maximum character of _________
a) 255 Character
b) 256 Character
c) 1064 Character
d) No Limit

142. An advantage of the database management approach is __________________

a) Data is dependent on programs.
b) Data redundancy increases.
c) Data is integrated and can be accessed by multiple programs.
d) None of the above.

143. Which one of the following is not a query view in MS Access 2013?
a. Layout view
b. Datasheet view
c. SQL view
d. Design view

144. Which of the following are the properties of entities?

a) Groups
b) Tables
c) Attributes
d) Switchboards

145. What is the result of ‘Select * from Customer where CustID > 10 and CustID <
100’ query?
a. Display all customers with CustID from 10 to 100
b. Display all customers with CustID above 10
c. Display all customers with CustID below 100
d. Display all customers with CustID from 11 to 99

146. After entering all fields required for a table, if you realize that the third field is
not needed, how will you remove it?
a. You need to delete the whole table. There is no method to remove a
particular
b. Delete all the fields from third downwards and reenter the required fields
again.
 c. Select the third column in datasheet view then Delete
d. Select the third row in table design view then Delete

147. Which of the following dialog boxes enables users to enforce referential integrity
in a One-To-Many relationship?
a. Edit Relationships
b. Indexes
c. Options
d. Show Tables

148. In Datasheet View, what appears at the top of each column?

a. Data type
b. Description
c. Field name
d. Primary key

149. An advantage of the database management approach is

a) Data is dependent on programs.
b) Data redundancy increases.
c) Data is integrated and can be accessed by multiple programs.
d) None of the above.

150. Which one of the following is not a query view in MS Access 2013?

a. Layout view
b. Datasheet view
c. SQL view
d. Design view

151. Which of the following are the properties of entities?

a) Groups
b) Tables
c) Attributes
d) Switchboards
152. What is the result of ‘Select * from Customer where CustID > 10 and CustID <
100’ query?
a. Display all customers with CustID from 10 to 100
b. Display all customers with CustID above 10
c. Display all customers with CustID below 100
d. Display all customers with CustID from 11 to 99

153. After entering all fields required for a table, if you realize that the third field is
not needed, how will you remove it?
a. You need to delete the whole table. There is no method to remove a
particular
b. Delete all the fields from third downwards and reenter the required fields
again.
c. Select the third column in datasheet view then Delete
d. Select the third row in table design view then Delete

154. Which of the following dialog boxes enables users to enforce referential integrity
in a One-To-Many relationship?
a. Edit Relationships
b. Indexes
c. Options
d. Show Tables

155. Power Point presentation is a collection of ________

a. Slides and Handouts

b. Speaker’s notes
c. Outlines
d. All of the above

156. From where can we set the timing for each object?

a. Slide show, custom transition

 b. Slide show, Slide transition
c. Slide show, custom animation
d. View, slide sorter

157. The arrangement of elements such as Title and subtitle text, pictures, tables etc. is
called :

a. Layout
b. Presentation
c. Design
d. Scheme

158. A File which contains readymade styles that can be used for a presentation is
called

a. AutoStyle
b. Template
c. Wizard
d. Pre formatting

159. During a slide show, pressing the Esc key

a. Displays the last slide.

b. Displays slide 1.
c. Ends the slide show.
d. Displays the previous slide.

160. To delete the slide currently displayed in the Slide pane

a. Select the Delete Slide command.

b. Press the Backspace key.
c. Select the Removal command, type the slide number in the dialog box,
and then select OK.
d. Select the Exit command.

161. The Apply Design Template command is used to

 a. Change the order of the slides.
b. Change the shape of the slides.
c. Change the background and fonts of the entire presentation.
d. Create a new, empty presentation.

162. Which key do you press to go into Slide Show view and always start on the first
slide?

a. ESC
b. F5
c. F7
d. F9

163. When you apply a design template to a presentation, it can be

a. Applied along with another template to the same slide

b. Applied to all slides
c. Modified in slide show view
d. None of the above

164. In outline view you can

a. Move slides
b. Edit slides
c. All of the answers
d. Create a new slide

165. To place an organization chart on a slide, you must _____________.

a. Save the presentation

b. Update the presentation
c. Close the file
d. None of the above

166. PowerPoint is best described as

a. Presentation software
b. Database software
c. Drawing Software
d. Desktop publishing software
167. When you first start PowerPoint

a. The screen is blank, you must choose a template

b. Outline view is visible
c. A title slide for a new presentation appears
d. You must create a new presentation

168. Which of the following are slide layouts?

a. Title Slide
b. Blank Slide
c. Multimedia Slide
d. All of the above

169. Which of the following cannot be placed on a single slide?

a. Two different color schemes

b. Organization Chart
c. WordArt
d. Excel Spreadsheet

170. You can insert the following on a slide

a. Text
b. Pictures
c. Organization Charts
d. All of the above

171. In creating a new slide you choose a

a. Layout
b. Theme
c. View
d. Picture

172. To move a text placeholder, you

a. Click and drag on the center of the placeholder

b. Click and drag on a handle on the placeholder
 c. Click and drag on the placeholder's hashed border
d. Double click on the center and then drag

173. You can re-arrange slides in

a. Slide view
b. Sorter view
c. Notes Page View
d. Slide Show View

174. What is a motion path?

a. A type of animation entrance effect

b. A method of advancing slides
c. A method of moving items on a slide
d. All of the above

175. Which of the following should you use if you want all the slide in the presentation
to have the same “look”?

a. the slide layout option

b. add a slide option
c. outline view
d. a presentation design template

176. In the context of animations, what is a trigger?

a. An action button that advances to the next slide

b. An item on the slide that performs an action when clicked
c. The name of a motion path
d. All of above

177. If you have a PowerPoint show you created and want to send using email to
another student you can add the show to your email message as a (an)

a. Inclusion
b. Attachment
c. Reply
d. Forward

178. In order to edit a chart, you can

 a. Triple click the chart object
b. Click and drag the chart object
c. Double click the chart object
d. Click the chart object

179. You can create a new presentation by completing all of the following except

a. Clicking the new button on the standard toolbar

b. Clicking file, new
c. Clicking file open
d. Pressing ctrl + N

180. Special effects used to introduce slides in a presentation are called

a. effects
b. custom animations
c. transitions
d. present animations

181. You can edit an embedded organization chart object by

a. Clicking edit object

b. Double clicking the organization chart object
c. Right clicking the chart object, then clicking edit MS-Organizaiton Chart
object
d. b and c both
182. How do you create speaker note pages that show the slides, related notes, and
your company logo on each page?

a. Edit the notes master and add your company logo

b. Edit the slide master and insert your company logo and notes pane
c. Edit the handout master to include your company logo and one slide per
page with additional note space
d. All of the above

183. Which PowerPoint feature allows the user to create a simple presentation
quickly?
 a. Animations
b. Chart Wizard
c. Transition Wizard
d. AutoContent Wizard

184. Which PowerPoint view works best for adding slide transitions?

a. Slide sorter view

b. Slide show view
c. Slide view
d. Notes view

185. Which view in Power Point can be used to enter Speaker Comments?

a. Slide Sorter
b. Note Page view
c. Slide Show
d. Norm

186. A Chart can be put as a part of the presentation using

a. Insert -> Pictures –> Chart

b. View -> Chart
c. Edit –> Chart
d. Insert –> Chart

187. Which key on the keyboard can be used to view Slide show?
a. F5
b. F1
c. F10
d. F2

188. Slides can have

a. Drawn objects, shapes

b. Clipart, drawn art, visual
c. Title, text, graphs
d. Any of the above
189. Which of the following is not one of PowerPoint’s views?

a. Slide show view

b. Slide view
c. Presentation view
d. Outline view

190. Which of the following will not advance the slides in a slide show view?

a. The ESC key

b. The space bar
c. The enter key
d. The mouse button

191. The selected design template can be applied

a. To current slide only

b. To all the slides
c. To all the new presentation you create
d. All of above

192. What PowerPoint feature will you use to apply motion effects to different objects
of a slide?

a. Slide Transition
b. Slide Design
c. Animation Objects
d. Animation Scheme

193. Which of the following statement is false?

a. If you choose to select from one of the pre-made slide layouts, you can
change the positioning
b. If you choose to select from the pre-made slide layouts, you cannot delete
the objects in the layout.
c. Blank Slide is at the top of the ‘Content Layouts’ area in the Slide Layout
panel.
d. All of above are false statements

194. A new presentation can be created from

 a. Blank Presentation
b. From Existing Presentation
c. From Design Template
d. All of above

195. Which of the following section does not exist in a slide layout?

a. Titles
b. Lists
c. Charts
d. Animations

196. While giving your presentation, how might you improve the way you are
speaking?

a. Varying your pitch and volume to emphasise certain parts of the speech
b. Talking quickly so people feel pumped
c. Using jargon
d. Directing your voice at those near the front

197. Which of these should you avoid while giving your presentation?

a. Repeating yourself and going off topic

b. Using occasional pauses
c. Talking slowly
d. Making frequent eye contact with your audience

198. Which of these is an example of open, positive body language?

a. Indirect eye contact

b. Folded arms
c. Enthusiastic hand gestures
d. Keeping facial expressions neutral

199. Before you begin writing your presentation, what should you consider?

a. The cost of giving the presentation

b. The overall aim of the presentation
c. The time of the day you will be giving it
d. How you will reach the venue
200. Which of these is not a way in which you can be more assertive when giving a
presentation?

a. Being direct and keeping to the point

b. Letting your emotions govern your reactions
c. Standing up for yourself
d. Speak loudly, slowly and clearly.

201. To be able to give a good presentation, a full rehearsal is

a. Optional
b. Audience-based
c. Useless
d. Necessary

202. In Slide Sorter View of Microsoft PowerPoint, what will 00:15 indicate under a
slide?

a. The slide will be on the screen for 15 seconds

b. The slide will be on the screen for 15 milliseconds.
c. The transition duration between the current slide and the next one will be
15 seconds
d. The transition duration between the current slide and the next one will be
15 milliseconds

203. What will happen when you press the S key whilst a slide show is running in
automatic mode?

a. Advances to the next slide

b. Returns to previous slide
c. Pause automatic show
d. Show hidden slides

204. The slide that is used to introduce a topic and set the tone for the presentation is
called the

a. Table slide
b. Graph slide
c. Bullet slide
 d. Title slide

205. Which application software will end-users use to run a presentation?

a. Microsoft Access
b. Microsoft PowerPoint
c. Microsoft Excel
d. Microsoft Word
206. In Slide Sorter View of Microsoft PowerPoint, what will 00:10 indicate under a slide?

a. The slide will be on the screen for 10 seconds

b. The slide will be on the screen for 10 milliseconds.
c. The transition duration between the current slide and the next one will be
10 seconds
d. The transition duration between the current slide and the next one will be
10 milliseconds

207. What will happen when you press Escape (Esc) key when a slide show is running?

a. The slide show will pause

b. The slide show will stop
c. The slide show will jump to the last slide
d. The slide show will jump to the first slide

208. In MS PowerPoint outline view what can you do?

a. Move slides
b. Edit slides
c. Create a new
d. All of the above

209. What will happen when you press the S key whilst a slide show is running
in automatic mode?

a. Advances to next slide

b. Returns to previous slide
c. Pause automatic show
d. Show hidden slides
Structured questions

1. State any two (2) types of cell references used in MS Excel. [2]

2. What is the function of the following excel Functions:

a. Sum [2]
b. Average [2]
c. Match [3]

3. Differentiate between splitting and freezing pane. Give steps for both splitting and
freezing panes in Microsoft excel 2013. [6]

a) Split pane

b) Freezing the pane

4. Security is a very important component when storing data in a secondary memory

of a computer. One way of protecting data when creating a workbook is to use
password. Give steps for protecting a workbook for both viewing and editing using
a password. [4]
5. Consider the formula in D2 below.

Suppose the formula is copied to cells D3, D4 and D5 respectively. What is going
to be the resulting formulas in cells D3, D4 and D5? [6]

6. The formula in E3 below is used to convert length of an object from cm to inches.

Suppose the formula is auto filled to cells E4 to E6. What is the resulting formula
in cell E6 after auto-filling? [3]

7. What is the result (value) of formula in F2 in the sheet below? [2]

8. Discuss any two (2) analysis tools found in MS Excel 2010 Data Analysis Toolpak.
[4]
9. State any two (2) scales that can be used to classify presentations. [2]

10. Consider the screenshot below.

i. Write a VLOOKUP function that was used to calculate Kago’s grade (in H2).
[2]
ii. Write a function that was used to determine whether Kago got “Fail” or
“Pass” looking at his mark. The pass mark is 60. [2]

11. Discuss the three (3) first stages of database design process. [6]
12. What is the function of the Insert tab in the User Ribbon Interface of MS Excel
2010? [2]

13. Discuss any two (2) variations of a bar chart. [4]

Read the scenario below and use the Screenshot 1 to answer questions 1 and 2 below.
1. BEC is mandated under section 5 of the Botswana Examinations Council Act (Act No. 11 of
2002) to conduct school examinations and any other examinations for the Ministry of
Education and Skills Development and issue certificates in respect of the examinations. The
subject assessment components consist of examination paper 1, paper 2, paper 3 and
continuous assessment (project marks). Each paper was marked and appropriate marks were
captured in the marks sheet. The weight for each component is given above it. Paper 1
contributes 25%, Paper 2 contributes 15%, paper 3 contributes 40% and continuous
assessment contributes 20%. Final mark has to be computed using the weights given. Totals
sheet has summaries of the marks. It is important that the workbook be kept safe all the time
and be protected using password so that should it be in wrong hands, then they should not be
able to open it. Suppose you are hired by BEC and task with analyzing the marks.

Screenshot 1

a. Using the weights on cells range I2:J5, provide a formula that will compute final mark
in G2.
[3]

b. After marking, it was found that only few candidates passed. Therefore, BEC decided
to adjust marks. For all students who got final mark below 50% marks were adjusted
by 12%. For any other mark, adjustment of 7.5% was applied. Provide a formula in
cell H2 that will compute correct adjusted final mark.
[3]
 c. Students have to be graded. Grades and their corresponding scores are given in a
worksheet named Grading (Screenshot 2) and its cells range is H9:N10. Provide a
formula that will output appropriate grade for the adjusted final mark in cell I2.
[3]

Screenshot 2

a. In Microsoft Excel 2013, you are requested to set up the cell range with heading
Marks to only allow positive numbers. Explain steps taken to you need to follow to
do this? [6]

2. What is the syntax of the VLOOKUP function? [2]

3. Give any four (4) examples of analysis tools available in MS Excel 2013? [4]

4. Define the following terms. [4]

a. Status bar
b. Formula Bar
5. Gawani Clothiers provide its customers a price breakdown for all t-shirts sold based on
quantity each customer has ordered. Using Screenshot 3, what is the appropriate function
that can be written:-

a. In cell D12 to calculate the quantity cost of items ordered to determine how much
money you can save by purchasing wholesale products for your company in bulk?
[6]

b. In cell D23 to calculate the total invoice amount? [2]

6. The screenshot 4 is taken from a Worksheet named Exam Results that shows a set of exam
results for a class of students. From the table it is difficult to see the information properly.
Using an appropriate function calculate the following;
 Screenshot 4

c. Number of female and male students whose Science test scores were greater than
60%. [3]

d. Number female students who scored below 50% in Maths. [3]

7. The Head of Science department had requested to have the results of the exam, he needs the
ranking of the scores and in addition names of each student must be represented against the
ranking, however the Science teacher who compiled the ranking output (Screenshot 5) has
forgotten how to show all the names of the students.
 Screenshot 5

e. What appropriate function can be written in cell G3 to indicate the names of the each
student according to the percentage? Your answer must include the syntax of the
function as well.[3]

f. In addition, these scores have to be graded looking at the Percent column, what
function written in cell L2 that can be used to indicate the grade of each percentage
accordingly as shown in the table below.
[3]
8. Name any three (3) types of charts in MS Excel 2013.
[3]

9. State why it is necessary to protect a worksheet or parts of a worksheet.

[2]

10. A farmer at Sebele Poultry Farm recorded thermal conditions for his chickens. The data was
recorded on an hourly basis from 1100 hrs on the day the chicks were placed into the chicken
house (Day 0), until 2300 hrs on Day 35 when the chickens were removed to be taken for
slaughter, as shown in the screenshot 5.

The sunrise and sunset times for Gaborone are provided in the worksheet called Gabs Sunrise,
which will be used as the sunrise and sunset hours for Sebele Poultry Farm. The range
A2:C673 on the Indoor temp worksheet has been given the defined name gcsun. Provide the
functions to calculate the following for all the 35 days the chickens are kept, which can be
done by looking them up from the Gabs Sunrise worksheet:

a. sunrise times (Cell C2)

[3]

b. sunset times (Cell D2)

[3]
 Screenshot 5

11. Before the items are displayed in the shop the shop manager has to calculate the following
cost, convert the Rand price into Pula transport, customs, profit margin and company
overheads (COH). When these are calculated they are added together to make the price in
Pula. The exchange rate and all required percentages for the other costs shown in Screenshot
6, from the scenario provide a formula to calculate the following:

Screenshot 6
 c. Convert the Rand price into Pula
[2]

d. Transport Cost
[2]

e. Customs
[2]

f. Profit Margin
[2]

g. Company Overheads
[2]

h. BWP Price
[2]

i. Write the appropriate function that rounds the Shop Display Price to the nearest
multiple of 10.
[2]
12. What is Freeze Panes in MS-Excel? [2]

13. Name any three (3) data formats are available in MS Excel 2013?
[3]

14. What is the difference between function and formula in MS-Excel 2013?
[4]

15. As per MS Excel 2013’s default settings, there are eight (8) tabs. Give any four (4) of them.

[4]
16. Using the screenshot below provide the LEN function that was used to produce the values
in the cells below:-
[2]

a. B2

b. C2

17. The screenshot below shows some IF functions which uses different types of logical_test.
Provide the correct value which will appear in the cells below.
[4]

18. Name any two (2) different types of sparklines?

[2]

19. Give the two (2) required parameters/arguments of LEFT function syntax.
[2]
20. What database analysis tool can be used to rank the students’ exam score?
[1]

21. Which option do we use to adjust the text within a cell?

[1]

22. Specify the order of operations used for evaluating formulas in MS Excel 2013.
[6]

23. What is the difference between Freeze Panes and Split Panes in MS Excel 2013?
[4]

Read the scenario below and answer questions that follow.

VETERINARY CLINIC MANAGEMENT SYSTEM

Gaborone vet clinic allows PET owners to bring their sick pets to be attended by available
doctors. The clinic is using paper system to store their records. The clinic management
have decided to move from paper based system to online system. It has 5 consultation
rooms and a number of doctors to attend sick pets. Each consultation room has room
number, size in meter square and type of room (surgery, meeting room or common
room). The clinic has hired about 20 doctors and would also want to keep records of all
the doctors it has. For each doctor, the following have to be stored; doctor identity
number, name, surname, area of specialty, institution where they qualified and date of
birth. Customer have to make an appointment and bring their pets. When a new customer
makes an appointment, the following information about customer is captured:
customer’s identity number, name, surname, physical address and postal address. The
following information about the pet is also captured; pet name, date of birth and breed.
Then an appointment is made. For each appointment, the following information is
captured; customer making appointment, sick pet, date of appointment, time of
appointment, doctor scheduled for appointment and consultation room.
Identify all the tables and fields. Show primary key for each table by writing (pk) next to
the appropriate field. [20]

Tables Fields

Which table has key field?

[1]

Discuss six (6) advantages of using database system over file system
[12]
4. Consider three tables below:

a) What type of relationship exists between pet and appointment’s tables? [1]

b) What is the appropriate data type for DATE_OF_APPOINTMENT in

appointment table?
[1]

c) Receptionist is trying to make an appointment for a pet. She is capturing

information about the appointment in the appointment’s table. The pet
was never captured in pet table. The message below appears when trying
to save the record:
 i. Explain why it would not be possible for the receptionist to save the
information about this appointment and provide appropriate advice on
what she should do first in order to be able to make this appointment
for the pet. [2]

2. A university consists of a number of departments. Each department offers several

courses. A number of modules make up each course. Students enrol in a particular
course and take modules towards the completion of that course. Each module is
taught by a lecturer from the appropriate department, and each lecturer tutors a
group of students.

a) Identify and write down all possible entities from the above scenario above.
[4]

b) Using entities from i), draw an ER diagram for the scenario above. Your ER
diagram should include all relationships between entities, attributes and key
attributes. Specify any assumption you made from the scenario
[6]

Discuss the three (3) first stages of database design process.

[6]

14. Define the following concepts:

a) Table
[1]

b) Referential integrity
[1]
 c) Entity
[1]

d) Database Management System (DBMS) [1]

e) Relational database
[1]

f) Foreign key
[1]

g)

15. What information will be displayed by the query below? [5]

1. Read the scenario below and answer the questions that follows:
 UPS prides itself on having up-to-date information on the processing and current
location of each shipped item. To do this, UPS relies on a company-wide information
system. Shipped items are the heart of the UPS product tracking information system.
Shipped items can be characterized by item number (unique), weight, dimensions,
insurance amount, destination, and final delivery date. Shipped items are received into
the UPS system at a single retail center. Retail centers are characterized by their type,
uniqueID, and address. Shipped items make their way to their destination via one or
more standard UPS transportation events (i.e., flights, truck deliveries). These
transportation events are characterized by a unique scheduleNumber, a type (e.g, flight,
truck), and a deliveryRoute.

e) Identify and write down all possible entities from the above scenario
above [3]

b) Using entities from i), draw an ER diagram for the scenario above. Your ER
diagram should include all relationships between entities, attributes and key
attributes. Specify any assumption you made from the scenario [7]

16. Define the following concepts:

h) Record [1]
i) Referential integrity [1]

j) One to many Relationship [1]

k) Relational Database Management System (RDBMS) [1]

l) Foreign key [1]

17. Discuss three (3) advantages of using database approach? [6]

18. What information will be displayed by the query below? [4]

19. Define the following concepts:

m) Parameterized query [2]
n) Referential integrity [2]
o) Delete query [2]
p) Relational Database Management System (RDBMS) [2]
q) Discuss any two (2) advantages of using database approach?
[4]

r) What information will be displayed by a query below?

[5]
 20. Define the following concepts:
s) Parameterized query [2]

t) Referential integrity [2]

u) Delete query [2]
v) Relational Database Management System (RDBMS) [2]

Key fields [2

1. Discuss any two (2) advantages of using database approach? [4]

1. Lame is speaking on a complex and detailed topic. She wants to create visuals that
will help the audience understand her subject more clearly. How might Lame
achieve this goal?

2. What does it mean for a presentation to be audience-centered?

3. According to design principles, what color font goes well on a black background?

4. If you are going to put up your presentation on the Web, you should always
include a slide with the where the presentation will be located.
5. State any two (2) purposes of presentations.

6. Which view in PowerPoint can be used to enter speaker comments?

7. To add a new bullet to a bulleted list, press the key

at the end of the previous bullet.

8. Indicate the letter of the desktop element that best matches the following:
i. The New Slide Button
ii. The Slide Show button
iii. The Insert Chart button
C

A B
9. A(n) controls the way a slide replaces the previous
slide during a presentation.

10. Before displaying a presentation, you should move to the

slide in the presentation.

notes help you remember what to say when each

slide is displayed during a presentation.
[1]
11.

1. State any three (3) scales that can be used to classify presentations.

2. State any two (2) things you should avoid doing (with regard to gesture) when
you give a presentation.

3. How does the three-slide print layout print in MS PowerPoint, and when is this
print layout appropriate?

4. In a presentation, what are mutable visual aids?

5. Give any two (2) examples of mutable visual aids used in a presentation.

6. You have been invited as a guest speaker to brief BUAN lecturers on the
transformation of the institution from a College to a University. Unfortunately,
some of the lecturers cannot attend your presentation because they are on official
leave outside of the country. You want those who will not be present to receive
the presentation (not handouts).
 a. State any one (1) resource that the absent lecturers will need to view your
presentation.

b. Explain the procedure of making the presentation available to those

lecturers that will be absent during your live presentation.

7. The Minister of Agriculture has asked you to make a presentation to Cabinet on

what the transformation of BCA into BUAN mean for students. You have
prepared a presentation using MS PowerPoint 2013. You want to give your
audience handouts.

a. Which layout will be the most appropriate if you want your audience to
write notes about each slide?

b. If you print using a black and white printer, how would you convert the
colours in your slides to the most readable grayscales?

c. How will you give your handouts a professional look by drawing a black
line around each slide?

d. You want the President’s and the Vice President’s handouts to have text
only. Explain how you will achieve this.

State any three (3) scales that can be used to classify presentations. [3]